1. education
2. school

ST. AGNES ACADEMY
Founded in 1906 by the Dominican Sisters
2014 – 2015
9000 Bellaire Boulevard
Houston, Texas 77036–4683
Main Desk:
Attendance:
Fax:
713–219–5400
713–219–5413
713–219–5499
School Office Hours: 7:30 a.m. – 4:15 p.m.
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DAILY BELL SCHEDULES
Regular Schedule
Time
7:55
8:00 – 8:10
8:10 – 9:00
9:05 – 9:50
9:55 – 10:40
10:45 – 11:30
11:35 – 12:20
12:25 – 1:10
1:15 – 2:00
2:05 – 2:50
A.M. Assembly Schedule with late start
Time
Period
9:10
Bell
9:15 – 9:25
Homeroom
9:30 – 10:05
First
10:10 – 10:45
Second
10:50 – 11:25
Third
11:30 – 12:05
Fourth
12:10 – 12:55
Lunch
1:00 – 1:35
Fifth
1:40 – 2:15
Sixth
2:20 – 2:55
Seventh
Period
Bell
Homeroom
First
Second
Third
Fourth
Lunch
Fifth
Sixth
Seventh
A.M. Assembly Schedule
Time
Period
7:55
Bell
8:00 – 8:10
Homeroom
8:15 – 9:25
Assembly
9:30 – 10:05
First
10:10 – 10:45
Second
10:50 – 11:25
Third
11:30 – 12:05
Fourth
12:10 – 12:55
Lunch
1:00 – 1:35
Fifth
1:40 – 2:15
Sixth
2:20 – 2:55
Seventh
A.M. Pep Rally
Time
7:55
8:00 – 8:10
8:15 – 8:50
8:55 – 9:35
9:40 – 10:20
10:25 – 11:05
11:10 – 11:50
11:55 – 12:40
12:45 – 1:25
1:30 – 2:10
2:15 – 2:55
Pep Rally Schedule
Time
7:55
8:00 – 8:10
8:15 – 8:55
9:00 – 9:40
9:45 – 10:25
10:30 – 11:10
11:15 – 11:55
12:00 – 12:40
12:45 – 1:25
1:30 – 2:10
2:15 – 2:55
P.M. Assembly Schedule
Time
Period
7:55
Bell
8:00 – 8:10
Homeroom
8:15 – 8:50
First
8:55 – 9:30
Second
9:35 – 10:10
Third
10:15 – 10:50
Fourth
10:55 – 11:40
Lunch
11:45 – 12:20
Fifth
12:25 – 1:00
Sixth
1:05 – 1:45
Seventh
1:50 – 2:55
Assembly
Period
Bell
Homeroom
First
Second
Third
Fourth
Lunch
Fifth
Sixth
Seventh
Pep Rally
Special Noon Dismissal
Time
Period
7:55
Bell
8:00 – 8:10
Homeroom
8:15 – 8:45
First
8:50 – 9:20
Second
9:25 – 9:55
Third
10:00 – 10:30
Fourth
10:35 – 11:05
Fifth
11:10 – 11:40
Sixth
11:45 – 12:15
Seventh
Mid-Day Assembly
Time
7:55
8:00 – 8:10
8:15 – 8:55
9:00 – 9:40
9:45 – 10:25
10:30 – 11:10
11:15 – 11:55
12:00 – 12:40
12:45 – 1:25
1:30 – 2:10
2:15 – 2:55
1
Period
Bell
Homeroom
Pep Rally
First
Second
Third
Fourth
Lunch
Fifth
Sixth
Seventh
Period
Bell
Homeroom
First
Second
Third
Fourth
Assembly
Lunch
Fifth
Sixth
Seventh
Table of Contents
I. MISSION & HISTORY OF ST. AGNES ACADEMY ........................................................................ 6
Mission Statement Of The Houston Dominican Sisters ......................................................................... 6
The Four Pillars Of Dominican Schools ................................................................................................ 6
Mission Statement Of St. Agnes Academy ............................................................................................ 7
The Philosophy And Goals Of St. Agnes Academy .............................................................................. 7
A St. Agnes Graduate… ........................................................................................................................ 7
Statement On Social Justice Education .................................................................................................. 8
Statement On Sexuality Education ........................................................................................................ 8
History Of St. Agnes Academy .............................................................................................................. 8
St. Agnes Emblem ................................................................................................................................. 8
Tiger Logo ............................................................................................................................................. 9
School Song ........................................................................................................................................... 9
Publications Of St. Agnes Academy ...................................................................................................... 9
II. ACADEMICS .................................................................................................................................... 10
The St. Agnes Academy Veritas Honor Code...................................................................................... 10
Graduation Requirements: 26 Credits ................................................................................................. 10
Transfer Students. ............................................................................................................................ 10
Summer School. ............................................................................................................................... 11
Withdrawal From School. ................................................................................................................ 11
Schedule Changes ................................................................................................................................ 11
Dropping A Class. ............................................................................................................................ 11
Academic Due Process ........................................................................................................................ 11
Grade And Credit Information ............................................................................................................. 12
Evaluation System. .......................................................................................................................... 12
Report Cards. ................................................................................................................................... 12
Failing Grades. ................................................................................................................................. 12
Transcript Requests. ......................................................................................................................... 13
Official Records. .............................................................................................................................. 13
Document Release. .......................................................................................................................... 14
Semester Examinations ........................................................................................................................ 14
Re-Scheduled Examinations. ........................................................................................................... 14
Senior Exemption............................................................................................................................. 14
Grade Point Average ............................................................................................................................ 14
Honor Roll ........................................................................................................................................... 15
Rank In Class ....................................................................................................................................... 15
GPA 2 .................................................................................................................................................. 16
Graduation Honors ............................................................................................................................. 156
The Guidance Program ........................................................................................................................ 17
School Code. .................................................................................................................................... 17
Providing Accommodations For Students. ...................................................................................... 17
The Retreat Program ............................................................................................................................ 17
The Service Program............................................................................................................................ 18
St. Agnes Academy Library ................................................................................................................. 18
Circulation Policies. ......................................................................................................................... 19
Strake Jesuit Library. ....................................................................................................................... 19
School Technology Resources: Introduction ....................................................................................... 19
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St. Agnes Academy Acceptable Use Policy..................................................................................... 20
Disclaimer. ....................................................................................................................................... 21
Privileges. ........................................................................................................................................ 21
School Email Accounts. ................................................................................................................... 21
Network Etiquette. ........................................................................................................................... 21
Security. ........................................................................................................................................... 22
Privacy. ............................................................................................................................................ 22
Personal Websites And Blogs. ......................................................................................................... 23
III. SCHOOL REGULATIONS .............................................................................................................. 24
Dress Code ........................................................................................................................................... 24
Required Parts Of The Uniform. ...................................................................................................... 24
Optional Parts Of Uniform. .............................................................................................................. 24
Assembly Dress. .............................................................................................................................. 25
Dress Code For Non-Uniform Days. ............................................................................................... 25
Visible Body Piercing And Tattoos. ................................................................................................ 25
Hair. ................................................................................................................................................. 26
Blankets. .......................................................................................................................................... 26
Dress Code For Dances ........................................................................................................................ 26
Formal Dances (Prom, Christmas Dance, Etc.). .............................................................................. 26
Semi-Formal Dances (Homecoming, Etc.). ..................................................................................... 26
Casual Dances (Orientation, Back-To-School, After-Game Dances, Etc.). ..................................... 26
Dress Code Violations ......................................................................................................................... 26
Attendance ........................................................................................................................................... 26
Absences And Notification Of The School. ..................................................................................... 26
Excused Absences ............................................................................................................................ 27
Unexcused Absences ....................................................................................................................... 27
Unexcused Absence To An Individual Class (Skipping) ................................................................. 27
Absence to an Assembly. ................................................................................................................. 27
Absences and Extra-curricular Participation. ................................................................................... 27
Early Dismissal. ............................................................................................................................... 27
Anticipated Absence. ....................................................................................................................... 28
Extended Absence. ........................................................................................................................... 28
Extended Illness. .............................................................................................................................. 28
Excessive Absences. ........................................................................................................................ 28
Saturday School. .............................................................................................................................. 28
Attendance Probation. ...................................................................................................................... 29
Raffle Holidays. ............................................................................................................................... 29
College Visits. .................................................................................................................................. 29
College Representative Visits. ......................................................................................................... 29
School-sponsored Trips. .................................................................................................................. 29
Overnight Trip Behavior Agreement. .............................................................................................. 30
Make-up Work. ................................................................................................................................ 30
Verification of Enrollment and Attendance Form. ........................................................................... 30
Tardiness .............................................................................................................................................. 30
Tardies to School. ............................................................................................................................ 30
Tardies to Class. ............................................................................................................................... 31
Tardies to Class or Open Lab Immediately Following Lunch. ........................................................ 31
Parking Regulations ............................................................................................................................. 31
General Regulations ............................................................................................................................. 32
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Announcements................................................................................................................................ 32
Birthday Celebrations. ..................................................................................................................... 32
Cellular Phones. ............................................................................................................................... 32
Dances. ............................................................................................................................................. 33
Deliveries. ........................................................................................................................................ 33
Fax Machine. ................................................................................................................................... 33
Food and Drink. ............................................................................................................................... 33
Hall Use. .......................................................................................................................................... 33
Locker Use. ...................................................................................................................................... 33
Lost and Found. ............................................................................................................................... 33
Parent Notification. .......................................................................................................................... 33
Pep Rallies. ...................................................................................................................................... 34
Publicizing Events. .......................................................................................................................... 34
School Property. ............................................................................................................................... 34
Smoke-free Campus. ........................................................................................................................ 34
Strake Jesuit Students on Campus. .................................................................................................. 34
Supervision on Campus. .................................................................................................................. 34
Telephone Calls. .............................................................................................................................. 34
Visitors. ............................................................................................................................................ 34
IV. ORGANIZATIONS .......................................................................................................................... 35
Elected Office ...................................................................................................................................... 35
Removal From Elected Office ............................................................................................................. 35
Texas Association Of Private And Parochial Schools Team Sports .................................................... 35
Cheerleaders......................................................................................................................................... 36
National Honor Society........................................................................................................................ 36
V. STUDENT WELFARE ...................................................................................................................... 37
Student Welfare ................................................................................................................................... 37
Discipline ............................................................................................................................................. 37
Discipline Philosophy. ..................................................................................................................... 37
Discipline Definitions. ..................................................................................................................... 37
Cheating And Plagiarism ..................................................................................................................... 38
Cheating. .......................................................................................................................................... 39
Fabrication. ...................................................................................................................................... 39
Falsification. .................................................................................................................................... 39
Multiple Submissions. ...................................................................................................................... 40
Plagiarism. ....................................................................................................................................... 40
Complicity. ...................................................................................................................................... 40
Abuse And Misuse Of Access And Unauthorized Access ................................................................... 41
Violation Of Departmental Or School Rules ....................................................................................... 41
Disciplinary Action .............................................................................................................................. 41
Discipline Infractions. ...................................................................................................................... 41
Disciplinary Action Due Process ......................................................................................................... 42
Matters Involving Possible Expulsion. ............................................................................................ 42
Sexual Harassment Policy And Procedures ......................................................................................... 43
Bullying And Harrasment .................................................................................................................... 43
Expectations For St. Agnes Students. .............................................................................................. 43
Definitions. ...................................................................................................................................... 43
Substance Abuse Policy ....................................................................................................................... 44
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Clinic.................................................................................................................................................... 46
Health Records. ................................................................................................................................ 46
Medication. ...................................................................................................................................... 46
Emergency Procedures ......................................................................................................................... 46
School Closing. ................................................................................................................................ 46
Fire Drills And Tornado Evacuation. ............................................................................................... 47
Crisis Plan. ....................................................................................................................................... 47
Asbestos ............................................................................................................................................... 47
VI. FINANCIAL POLICY – TUITION AND FINANCIAL AID ......................................................... 47
Tuition.................................................................................................................................................. 47
Refund Policy ..................................................................................................................................... 47
AMENDMENTS TO HANDBOOK ....................................................................................................... 47
ATHLETIC AGREEMENT…………………………………………………………..............................49
INDEX ..................................................................................................................................................... 56
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FOREWORD
In the spirit of over one hundred years of St. Agnes tradition, the faculty and staff wishes to welcome
each of you. It is our wish that your experiences at SAA be heartwarming and profitable, both
spiritually and educationally. Your teachers see you as individuals, and it is precisely in your
individuality that your Christian womanhood will achieve its fulfillment.
May these pages serve as both an introduction to our school as well as a reference for you and your
parents. By following the guidelines in this handbook, you will become a personal part of the rich
traditions of St. Agnes Academy and apply the following standards to tenure at SAA.
I. MISSION & HISTORY OF ST. AGNES ACADEMY
MISSION STATEMENT OF THE HOUSTON DOMINICAN SISTERS
We, the Houston Dominican Sisters, publicly commit ourselves to study and address the crucial justice
issues of our times. We assume the risks inherent in preaching and teaching the gospel. We will work
to transform social structures that oppress the powerless, ministering with them in our common struggle
to remain faithful to the Word of God.
THE FOUR PILLARS OF DOMINICAN SCHOOLS
Dominican schools are built on a pillar of STUDY.
 Motivating students to a love of learning through creative and critical thinking
 Developing intellectual curiosity and competence in each student
 Providing a welcome and safe learning environment of trust and fairness
 Studying and addressing the significant social justice issues of our day
Dominican schools are built on a pillar of PRAYER.
 Fostering both communal and personal spirituality and prayer
 Providing a strong spiritual foundation based on Catholic tradition and teachings
 Respecting all people in a spirit of ecumenism and interfaith dialogue
 Celebrating the joy, hope and sanctity of life
Dominican schools are built on a pillar of COMMUNITY.
 Providing an outreaching school community based on shared values of faith, integrity,
compassion, and service
 Promoting and embracing an awareness of and involvement in the cultural, economic,
ethnic, religious and physical diversity in the school, local, national, and global
communities
 Building a strong and nurturing school community where all are valued and all live in a
spirit of collaboration and cooperation
 Promoting community involvement to support and enhance the mission of the school
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Dominican schools are built on a pillar of PREACHING.
 Witnessing to Gospel values and living Veritas through word and deed
 Answering the call to study and address issues of peace, justice, and care of the earth
 Assuming personal leadership and acting with integrity and compassion
 Developing a lifelong commitment of service to God and others
MISSION STATEMENT OF ST. AGNES ACADEMY
Rooted in the Dominican tradition, St. Agnes Academy provides a Catholic college preparatory
education that encourages young women to develop intellectual curiosity, to work for social justice and
to act with integrity and compassion.
THE PHILOSOPHY AND GOALS OF ST. AGNES ACADEMY
As a Dominican Community, we:
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Believe every student is unique and valuable, with God-given talents.
Are convinced education develops the whole person.
Encourage the exploration of spiritual beliefs and moral choices within the context of
Catholicism, while honoring each student's spiritual autonomy.
Instill the sense of responsibility to act on behalf of social justice in light of the gospel.
Facilitate a love of learning and learning for life.
Develop a curriculum that balances high standards with responsiveness to students'
varying abilities and learning styles.
Teach with a balance of challenge and praise.
Know that learning best happens in a safe environment of trust and fairness.
Create and cultivate opportunities for students to recognize and develop potential and
leadership beyond the curriculum.
Believe our single-gender learning environment fosters self-respect, self-confidence, and
helps students to enter society with the tools and voice to transform the world.
Deepen the faith life of students through prayer, theological studies and fostering a sense
of community through shared worship and service to educate the whole person.
Upon completion of a St. Agnes education, a graduate will embody the following:
A ST. AGNES GRADUATE…
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witnesses Gospel values and lives veritas through word and deed;
recognizes her Dominican heritage and incorporates prayer into her daily life;
demonstrates intellectual curiosity, critical thinking and a dedication to life-long learning;
embraces diversity and champions the marginalized in society;
confidently assumes personal leadership and acts with integrity and compassion;
recognizes her interconnectedness with Earth and embraces her responsibilities for the
children of all species;
celebrates life in a joyful, optimistic and productive manner;
has a deep commitment to social justice and making a difference in the world.
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STATEMENT ON SOCIAL JUSTICE EDUCATION
To view this statement, please see the St. Agnes website under “School Policy Documents”.
STATEMENT ON SEXUALITY EDUCATION
To view this statement, please see the St. Agnes website under “School Policy Documents”.
HISTORY OF ST. AGNES ACADEMY
St. Agnes Academy was founded in 1905 by Mother Pauline Gannon, O.P., Prioress of the Dominican
Sisters of Houston, Texas. The Academy opened on February 11, 1906 at its former location at 3901
Fannin. It was in operation at that site until September 1963 when the present-day campus opened at
9000 Bellaire Boulevard in Sharpstown. St. Agnes now numbers over 9,000 graduates, many of whom
now have daughters, granddaughters, and even great-granddaughters who are Academy students or
alumnae.
In 1917 St. Agnes was accredited by the University of Texas and the State Board of Education. It is now
affiliated with the following educational associations: Catholic Schools of the Archdiocese of
Galveston-Houston, the National Catholic Educational Association, the Texas Catholic Conference
Education Department in conjunction with the Texas Education Agency, the Southern Association of
Colleges and Schools, and the College Board.
From its founding until 1939, the Academy offered twelve years of instruction and boarding facilities
for its students. In 1939, the boarding facilities were discontinued, and, in 1954, the Academy began to
function as a day school for students in grades 9-12. Today, St. Agnes has approximately 875 girls
enrolled.
ST. AGNES EMBLEM
A very important word around St. Agnes is VERITAS, the
Dominican motto meaning truth, which permeates the educational
endeavors at St. Agnes. It is the name of the yearbook and it is
found on the senior rings.
Equally familiar is the VERITAS shield, which is a compendium of
St. Dominic's life and ideals: the vision of the dog with the burning
brand which his mother saw before his birth - the Domini Canes
(hound of the Lord) who would spread His truth; the star which
emblazoned his forehead (symbol of heavenly wisdom); the lilies of
purity and the palm of victory; the swords of justice and of truth; the
Rosary, which by meditation on its mysteries leads to oneness with
Christ, Who is Truth Incarnate; and the crown surmounting all,
symbol of eternal blessedness, with the eight stars representing the
beatitudes.
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The St. Agnes Academy mascot logo was developed by a group of
students, faculty, staff and alumnae in 2007 to celebrate the Tiger
spirit in athletics, student organizations and campus life.
SCHOOL SONG
St. Agnes, we are loyal to you;
Loyal to your black, white, and gold.
Holding high truth’s standards bright;
Striving ever for the right.
St. Agnes, you will ever be
Our symbol of truth and constancy.
Your faith we will proclaim,
Uphold your honored name.
St. Agnes...Veritas!
PUBLICATIONS OF ST. AGNES ACADEMY
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AcadeMyConnections – alumnae e-newsletter
The Columns – the school paper
Reflections – the literary magazine
Tiger Talk – the school blog
Tiger Tracks – weekly parent newsletter via email
Student Handbook
Veritas Magazine
Veritas – the yearbook
Academic and Behavior Policies
Part of St. Agnes Academy’s priorities is the well-being of our students, and St. Agnes recognizes that
individual circumstances often require individual approaches. St. Agnes Academy’s faculty, staff and
administration will always attempt to do what is right, regardless of the formal rule. The following
policies will help to ensure that students are treated fairly.
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II. ACADEMICS
The curriculum of St. Agnes Academy is a rigorous college preparatory course of study. Our highest
priority is the wellbeing of our students and we recognize that individual circumstances often call for
individual approaches. St. Agnes Academy’s faculty and administration will always attempt to do what
is right, regardless of the formal rule. The following policies will help ensure that students are treated
fairly.
THE ST. AGNES ACADEMY VERITAS HONOR CODE
In the pursuit of Veritas in a complex and competitive world, St. Agnes Academy encourages students
to strive for personal and academic integrity. Each St. Agnes Academy student agrees that she will
abide by the St. Agnes Academy Honor Code: I pledge my word and honor that I will neither give
nor receive unauthorized aid on any test, quiz, assignment, paper, project, or exam.
GRADUATION REQUIREMENTS: 26 CREDITS
English
Mathematics
Theology
4
4
4
Science (must include Bio 1,
Chemistry 1 and Physics)
History/Social Science
4
3
Foreign Language
Computer
Fine Arts
Communications
Physical Education
Health
Service
2
1*
1
½
1½
½
½
Students receive ½ credit for Computer Applications after 2 years for participation in our laptop
program. *Beginning with the class of 2016, only ½ course credit for Computer Applications is
required for graduation.
Remaining credits beyond those specified above may be earned with any course.
Placement depends on previous courses, testing and teacher recommendations. For qualified students
honors (H) courses are available beginning at the ninth grade year in English, Science, and Math.
History & Social Studies is available beginning at the tenth grade year. AP preparation is available in
many subject areas.
Course descriptions for all required and elective courses shall be set forth in the academic section of the
website.
Any student without the required 26 credits listed above will not graduate, nor will she participate in the
graduation ceremony. A diploma will be conferred upon completion of the 26 credits.
Transfer Students
Credit will be given for approved courses taken at other secondary schools. Cumulative GPA will only
include grades earned at St. Agnes Academy.
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Summer School
Only credited summer classes taken at St. Agnes will be noted on the permanent record and the grade
earned will be included when calculating cumulative GPA. Students may take classes at other schools
in order to recover credit for failed classes with the approval of the Guidance Department. The grade
received will be noted on the transcript and the credit earned will be included in the total credits, but the
grade will not be included in GPA calculations.
Withdrawal from School
A written request for a student's withdrawal should be made to the registrar. A parent or guardian must
confirm the student's withdrawal. Upon request, the student's scholastic record will be mailed to the
school of transfer provided all financial commitments to the school have been fulfilled.
SCHEDULE CHANGES
Student registration is a critical function at St. Agnes Academy. Based upon the registration data,
courses are scheduled and teachers are employed for the next year. Course selections made at the time
of registration are considered permanent for the academic year. After mid-May, student course requests
and student schedules should not be changed. On occasion due to unusual conditions, changing a
student’s schedule is justifiable.
A change is considered justifiable if:
1. The student was scheduled for a course in which she has inadequate background. (Must be
initiated by instructor)
2. The student was scheduled for a course for which she has not completed the required
prerequisites.
3. The student was recommended for a specific course but was not scheduled into that course.
4. The student was scheduled for a course for which she has already received credit.
5. The student has special circumstances and the change is approved by the academic dean.
Dropping a Class
A student who wishes to drop a class must obtain a Schedule Change Request Form from her counselor
and acquire the approval of the counselor, teacher, parent/guardian, and the academic dean. For courses
dropped after the 10-day period following the first progress report of a semester, the student will receive
a withdraw passing (WP) or withdrew failing (WF) grade on her transcript. Any class fees associated
with a dropped class are non-refundable.
ACADEMIC DUE PROCESS
At times, parents may have questions and comments concerning their daughter’s teachers. In the event
that a student or parent has a grievance against a teacher, proper procedure should be followed to
resolve the grievance.
First, the student should approach the teacher directly. If the student is not satisfied, the parent should
approach the teacher directly. If the student and parent are still not satisfied, the parent should contact
the following (in the order listed) until satisfaction is achieved: the department head, the counselor, the
academic dean, and the principal. Some guidelines in presenting a grievance are as follows:
1.
In all cases, the concerned parties should contact the teacher, present their grievance, and allow
the teacher a reasonable time to deal with the grievance.
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2.
3.
If the issue is not resolved, the parties may consult the department chairperson, counselor, or
academic dean. The teacher will be informed by one of these that they have been consulted.
If the issue is not resolved, the requests will be taken to the principal who may consult with the
Faculty/Staff Advisory Committee and/or hold a meeting with the concerned parties. The
teacher will be informed of the meeting in time to prepare a statement and will be given time at
the meeting to respond. The principal will decide the issue.
GRADE AND CREDIT INFORMATION
The St. Agnes Academy school year is divided into two semesters with each semester divided into two
quarters. Student grades are given at the end of each quarter. Semester averages include both quarter
grades and the final exam. For classes that do not have a final exam, semester averages include both
quarter grades. Only the semester grade is recorded on transcripts.
Evaluation System.
The evaluation system at St. Agnes Academy is as follows:
90-100 indicates excellence in mastery of subject matter;
80-89 indicates above average achievement;
70-79 indicates satisfactory and average achievement;
65-69 indicates less than satisfactory and below average achievement;
Below 65 indicates failure and no credit received.
Report Cards
Report cards will be posted online via NetView at the end of each quarter. Academic progress between
quarters will be posted online via NetView. Teachers will have updated grades posted by the middle of
each quarter. Access to NetView is available with a unique user ID and password and may be blocked
by the business office if financial obligations are not current.
Failing Grades
Academic Probation: Students may be placed on Academic Probation at the end of a semester. Possible
reasons for being placed on Academic Probation include, but are not limited to the following: a GPA
lower than a 2.0; multiple Ds and/or Fs; excessive absences; and the discretion of the academic dean. The
student and her parents/guardians will be notified in writing of the terms of the probation.
Ineligibility: Ineligibility will be determined at the end of each quarter using a point system. (*If the
student has a Strake Jesuit class, the Strake Jesuit semester grade will be used to determine eligibility after
the 2nd and 4th quarters since Strake teachers typically report a cumulative semester rather than a second
quarter grade.) A failing grade is equivalent to two points. A “D” in any course is equivalent to one point.
If a student has a total of four points under this system at the end of any quarter they will be deemed
“ineligible” until progress reports of the following quarter. An ineligible student will not be allowed to
participate in any school activities such as athletics or extra-curricular activities, and any school-sponsored
trips, including choir tour, Harvard Model Congress, Close Up and Model UN. The student is ineligible
for participation in such activities until the academic dean determines that progress reports indicate
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eligible status. If a student becomes ineligible during her athletic season, she will not receive Athletic PE
credit for that season.
Courses Taken at Strake Jesuit
Strake Jesuit has a different grading scale than St. Agnes and they require a grade of 70 or higher in
order to receive credit for a class. St. Agnes students with a grade lower than 70 in a class taken at
Jesuit will receive an F and will not be awarded credit.
Course Credit: If a student has failed the first semester of a course, she may receive credit for the year in
courses that are sequential and cumulative if she earns a passing grade in the second semester. If a student
fails both semesters of a course, the entire course must be repeated in summer school. If a student fails
the second semester only of a course, the second semester must be repeated in summer school regardless
of the first semester average. See the attendance policy for credit forfeited by absences.
End of Year Failures: A student who fails to earn credit for a required course must acquire that credit in
an approved summer school. If she does not satisfactorily take care of her deficiencies, she will not be
permitted to register for the following year. If a student fails two or more courses, her continuation as a
student will be evaluated by the academic dean and her counselor.
Transcript Requests
Transcripts sent from St. Agnes Academy to various colleges, programs and scholarships, require
specific forms and procedures. All transcripts are requested through the guidance office and the point of
contact for these requests is the student’s counselor.
Seniors: Seniors will meet with the college counselors each fall during group guidance to learn about
the process of transcript requests. As they meet with their individual college counselor seniors begin to
request transcripts for their individual colleges. All transcript request forms are processed through the
guidance department and sent by mail or electronically. The responsibility of deadlines belongs to the
senior. However, transcript requests that need supporting documentation (letters of recommendation)
require a one month notice to ensure that supporting documentation can be completed prior to the
deadline. Any transcript that must be rushed for any circumstance will be charge a $10 rush request
that is payable at the time of the request.
9th, 10th and 11th Graders: At certain times, underclassmen need to have transcripts sent to summer
programs. These transcripts must be requested from the guidance department at least one month in
advance of the deadline for the program. This ensures that any supporting documentation can be
completed prior to the deadline. Any transcript that must be rushed for any circumstance will be
charged a $10 rush request that is payable at the time of the request. Students should meet with their
counselor to determine what is needed for any transcript request.
Official Records
If a student or parent wishes to review the official record of the student, this request should be made in
writing to the principal. We ask that you make such requests at least 24 hours in advance.
Non-custodial parents: This school abides by the provisions of the Buckley Amendment with respect to
the rights of non-custodial parents. In the absence of a court order to the contrary, a school will provide
the non-custodial parent with access to the academic records and to other school-related information
regarding the child. If there is a court order specifying that there is to be no information given, it is the
responsibility of the custodial parent to provide the school with an official copy of the court order.
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Requests for duplicate mailings should be made in writing to the school office at the beginning of the
school year.
Document Release
It is the policy of St. Agnes Academy that all financial obligations to the school must be kept current in
order for the student to continue at St. Agnes Academy and/or documents to be released. Financial
obligations must be current in order to access student records online through NetView. Students must
have cleared all financial commitments in order to participate in graduation ceremonies. In addition,
students must have cleared all financial commitments in order for transcripts or other student records to
be transmitted to educational institutions, prospective employers, or other third parties.
SEMESTER EXAMINATIONS
Examinations are given by teachers at the end of each semester. The exam will be comprehensive and
will count one-fifth of the semester grade. To obtain the overall average, each quarter is counted as
two-fifths of the semester grade.
All financial obligations must be current, all athletic uniforms and library books must be
returned, and all library fines paid before exam time.
Re-scheduled Examinations
The school policy is that semester examinations are to be taken at the scheduled time. Emergency
situations regarding exams are to be brought to the attention of the academic dean. Only in
extraordinary circumstances will exams be rescheduled. Unless a student's rescheduled exam is the
result of illness a $50 fee will be charged for each rescheduled exam.
Senior Exemption
In order to be eligible to be exempt from her final exam, a senior must have a minimum of a 90 average
and may not have more than 5 absences, excused or unexcused, in that particular class for the semester
in which the student wishes to exempt. School sponsored or sanctioned activities are exempt from and
do not count toward her absence total. Students may review their absences on-line. Each department
reserves the right to specify their own guidelines to qualify for an exemption from the final. The final
decision about exemptions lies with the faculty member.
GRADE POINT AVERAGE
The grade point average (GPA) is determined using the standard 4.0 system. Bonus points are given for
honors courses. The GPA is calculated as follows:
1.
Assign a point value to each semester grade according to Table I - GPA Computation Data.
Point value for the course is multiplied by the credits earned for that course. Add the resulting
decimal figures; the total is the quality points earned for that semester.
2.
The sum of the quality points earned is divided by the number of credits attempted for that
semester. The result is the grade point average (GPA) for that semester.
3.
Quality points for each semester are accumulated from the freshman year and divided by the
total of the attempted credits to date. This computation gives you the cumulative GPA which
can be found on the report card. (Summer school grades and credits are not used for the
computation of GPA unless such courses are taken at St. Agnes summer school. However, the
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courses are reflected in the accumulated credits earned.) The cumulative GPA, as described
above, is not the basis for determining the top 5% and 10% of each class. (See next section.)
TABLE I - GPA COMPUTATION DATA
Grade
Regular Honors
90-100
80-89
70-79
65-69
Below 65
4.0
3.0
2.0
1.0
0
5.0
4.0
3.0
2.0
0
HONOR ROLL
Honors will be determined at the end of each semester. For the purpose of honor roll, the GPA will be
rounded to the nearest tenth. A student with a semester GPA of 4.0 or higher, after rounding, will
receive High Honors. A student with a semester GPA from 3.3 up to 3.9, after rounding, will receive
Honors. Students with any semester grade lower than 70 are not eligible for honors.
RANK IN CLASS
St. Agnes is a non-ranking school. Due to the policies of many universities, St. Agnes transcripts will
identify students who are among the top 5% & 10% of their class.
To determine the top 5% & 10%, St. Agnes utilizes a method for grouping and comparing students
which more closely discriminates between the differences in grades than does the GPA computation
process. A separate computation is done to determine a GPA for this process. This GPA is referred to
as GPA2 (refer to Table II).
GPA 2
Weight is given to the grade according to the numerical value of that grade with a bonus given for
honors courses. For this calculation:
1.
Assign a point value to each semester grade according to Table II - GPA2 Computation Data.
Point values for each course are multiplied by the number of credits earned for that course.
Add the resulting decimal figures; the total is the quality points earned for that semester.
2.
The cumulative GPA2 is derived by finding the sum of the quality points earned, and then
dividing by the number of credits attempted to date. The resulting figures are placed in
numerical order. (Summer school grades and credits are not used in these computations except
for courses taken for credit at St. Agnes.)
3.
To determine valedictorian and salutatorian, the GPA2 computation will be carried to three
decimal places if necessary.
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GRADUATION HONORS
A system of graduated honors based on GPA2 will be bestowed on the students with a GPA2 of 3.4 or
above. Each year the administration decides the requirements for the following categories based on
GPA2 distribution:
Summa cum Laude
Magna cum Laude
Cum Laude
In order to qualify as Valedictorian or Salutatorian, a student must have been in attendance at St. Agnes
for two consecutive years prior to graduation.
TABLE II - GPA2 COMPUTATION DATA
Honors/AP
Grade
Value
100
Point Value
Point Value
Honors/AP
Grade
Point Value
Point
4.0
5.0
81
2.2
3.2
99
4.0
5.0
80
2.1
3.1
98
3.9
4.9
79
2.0
3.0
97
3.8
4.8
78
1.9
2.9
96
3.7
4.7
77
1.8
2.8
95
3.6
4.6
76
1.7
2.7
94
3.5
4.5
75
1.6
2.6
93
3.4
4.4
74
1.5
2.5
92
3.3
4.3
73
1.4
2.4
91
3.2
4.2
72
1.3
2.3
90
3.1
4.1
71
1.2
2.2
89
3.0
4.0
70
1.1
2.1
88
2.9
3.9
69
1.0
2.0
87
2.8
3.8
68
0.8
1.8
16
86
2.7
3.7
67
0.6
1.6
85
2.6
3.6
66
0.4
1.4
84
2.5
3.5
65
0.2
1.2
83
2.4
3.4
Below 65
0.0
0.0
82
2.3
3.3
THE GUIDANCE PROGRAM
The counseling department of St. Agnes Academy provides comprehensive services to the
students. These services are aimed at meeting the needs of students at several levels and include
academic counseling, advocating for the learning needs of each of our students, connecting the student
and her family with the school, assisting with the emotional needs of our students and facilitating
discussions regarding the college and career planning of our students. The counselors meet with
students individually and in group sessions to provide necessary information at various times of the
year. The counseling department also hosts a variety of events for parents throughout the year.
School Code
443-420 is the number assigned to St. Agnes Academy for use on college entrance test registration
forms for SAT and ACT, financial aid applications, and some college applications. Use it any time
"School Code", "CEEB Code", or "ETS Number" is requested.
Providing Accommodations for Students
Students at St. Agnes Academy are eligible for individual academic accommodations to facilitate their
learning and their ability to demonstrate mastery of academic material. Provision of academic
accommodations is undertaken according to general guidelines of Section 504 of the Rehabilitation Act
of 1973. In order to receive formal accommodations, current documentation (within 4 years) should be
submitted to the coordinator of academic services at least 2 weeks prior to requesting accommodations.
Current documentation must be on file by December 1st to qualify for accommodations for first semester
examinations and by May 1st for second semester examinations. Temporary classroom accommodations
may be offered to a student by the coordinator of academic services upon the advisement of a student’s
counselor and/or teacher when a student is observed to be experiencing undue difficulty meeting
academic requirements. Upon completion of the temporary accommodation time period, parents may be
advised to pursue having the student undergo a psycho-educational or neuropsychological evaluation.
This assessment is employed to determine factors underlying the student’s academic difficulty, and
whether the student will benefit from having on-going accommodations in the classroom.
THE RETREAT PROGRAM
The retreat program is an important element in the formation of a Christian educational community at
St. Agnes Academy. It is an integral part of the school's philosophy and the Theology Department's
curriculum. The class retreat is a valuable opportunity for students and faculty to share faith and
celebrate their common belief in God through prayer, activity, and liturgy. The four-year retreat
program reflects the centrality of faith formation and Christian community at St. Agnes. The presence
of each student at retreat is necessary for the fullest expression of Christian community, and for this
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reason students are required to participate in the retreats. Please do not make travel plans that conflict
with retreat days.
In the event of illness or family emergency that will cause a student to miss her retreat, the student and
parents must meet with the dean of students and the campus minister prior to the retreat, if possible. If a
student is absent from any retreat, she will be required to make up the absence by attending a parish or
diocesan retreat of comparable length approved by the campus minister, excluding parish retreats for
sacramental preparation. Make-up retreats must be completed before the end of the academic year.
The retreat fee is included in fees paid at the beginning of the year. Make-up retreats may require an
additional fee dependent on the retreat site chosen, and is the sole responsibility of the parent and/or
guardian.
THE SERVICE PROGRAM
All students are required to volunteer 100 hours of service that addresses a social justice issue and takes
place outside the home/school community during their junior/senior years. The student will be
introduced to the service program during the spring semester of her junior year. All agencies and
ministries must be approved by the office of campus ministry. Students must complete the 100 hours of
service by December 1st of her senior year. The student will be required to meet in a small group (with
service group leader) once a month during lunch for reflection, sharing, problem solving, direction and
support. These meetings are an integral component of the service program. All forms and signature
deadlines are the student’s responsibility.
Upon completion of 100 hours of volunteer service, the student will receive ½ course credit. The grade
for this course is pass-fail. If a student has not completed all requirements by the December deadline,
she will receive an "F" on her first semester report card, considered academically ineligible and may be
excluded from participating in extra-curricular activities until her service hours are completed. That
grade will be changed to "P" when requirements are satisfied. No senior will be allowed to graduate
until the service program requirements are satisfied.
ST. AGNES ACADEMY LIBRARY
The Isabel Cameron Library contains a wide variety of print and non-print resources to support the
Library's mission to ensure that students and staff are effective users of ideas and information. In order
to maintain a library atmosphere conducive to research, quiet study, browsing and pleasure reading, the
librarians reserve the right to ask students not involved in quiet and productive activities to leave the
library.
The library is open from 7:30 a.m. - 6:00 p.m. during school days. Students are welcome to use the
library before and after school, during the lunch period and during open labs. To ensure that everyone
using the St. Agnes Academy Library has a positive experience, students are asked to follow these
procedures:
1.
2.
3.
Enter and exit the library from the two main doors leading off of the administration
hallway.
Put all book bags on the floor.
Request a pass from library staff in order to leave the library.
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4.
5.
6.
Help the library conserve resources by printing only school related materials.
Respect the RIGHT of everyone using the Library to study, read, or research.
All drinks must be in a container with a lid. Each student is responsible for disposing
of trash and cleaning up after themselves.
Circulation Policies
Books & Videos (non-reference): checked out at the circulation desk. Books are lent for 14 days and may
be renewed. Videos may be checked out overnight. They are due back before first period the next day.
Reference Books: All reference books may be checked out overnight. Reference books and other
overnight materials may not be checked out until after 7th period and must be returned before first period
the next morning.
Reserve Materials: Ordinarily, materials placed on reserve are for library use only and may not be checked
out from the library. This includes books, videos, and periodicals on reserve.
Periodicals: Current periodicals are available in the open stacks of the library. The current month's
periodicals may be checked out overnight. Older periodicals may be checked out for two weeks (or longer
if necessary). All periodicals must be brought to the circulation desk for checkout.
Fines: The fine for overdue books is 10 cents per day; overnight, reserve books, and videotapes are one
dollar per day. All materials must be turned in and all fines paid by the end of each semester or the student
may not be allowed to take exams and her access to her grades on NetView will be blocked. The student
is responsible for all materials borrowed in her name.
Lost materials: Lost materials must be paid for at the replacement cost of the item plus five dollars for
processing.
Strake Jesuit Library
Any student who wishes to use the Strake Jesuit Library must secure a pass from St. Agnes' library staff
to do so. She must have this pass signed by the librarian at Strake Jesuit and return it to the St. Agnes
Library immediately upon her return to campus.
SCHOOL TECHNOLOGY RESOURCES: INTRODUCTION
Students and their parents will abide by the St. Agnes Academy Acceptable Use Policy for school
technology resources. School technology resources can include but are not limited to: laptops, printers,
internet access, scanners, projectors, DVD/VCR players, etc. Any violation of the regulations contained
in the policy is unethical and may result in disciplinary actions and/or appropriate legal actions. The
ability to use school technology resources from laptops is a privilege; and such use of school technology
resources may be suspended at any time, at the sole discretion of the administration of St. Agnes
Academy, without any liability or responsibility on the part of the administration, faculty, or staff of St.
Agnes Academy.
Any misuse of school technology resources must be reported immediately to the dean of students.
Misuse can come in many forms, such as any digital media sent or received that indicate or suggest
pornography, unethical or illegal solicitation, racism, sexism, inappropriate language, and other issues
described below. All the rules of conduct described in the St. Agnes handbook apply while using school
technology resources.
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Access to school technology resources at St. Agnes Academy is intended for educational purposes. It is
impossible for St. Agnes Academy to restrict access to all controversial and/or non-educational
materials. Neither St. Agnes Academy or its faculty, staff, or administration can be held responsible for
materials acquired on the internet.
St. Agnes Academy Acceptable Use Policy
Internet and Email:
St. Agnes Academy has actively pursued making advanced technology and increased access to learning
opportunities available to our students, faculty and staff. As such, students at St. Agnes Academy have
the opportunity to access the Internet. Access to the Internet will enable students to explore thousands of
libraries, databases and bulletin boards while exchanging messages with Internet users throughout the
world. With this tool, however, students and parents should be warned that some material accessible via
the Internet may contain items that are illegal, defamatory, inaccurate or potentially offensive to some
people. Therefore, students and staff must understand and practice proper ethical and legal use.
While our intent is to make Internet access available to further educational goals and objectives,
students may find ways to access other materials as well. It is the user's responsibility not to initiate
access to such material. We believe that the benefits to students from access to the Internet, in the form
of information resources and opportunities for collaboration, exceed any disadvantages. St. Agnes
Academy will apply a federally approved content filter to users, limiting access to educational
information. Ultimately, parents and guardians of minors are responsible for setting and conveying the
standards that their children should follow when using media and information sources.
The Internet is to be used for scholarly research and as a means of obtaining needed information. The
Internet offers access to inappropriate sites such as those that are pornographic, militant/extremist,
racist, and gambling-related. Students are further prohibited from using the school Internet connection
for shopping purposes, downloading music or video, social networking and video streaming. Students
should not access any information of this sort. St. Agnes reserves the right to monitor the internet usage
of all students through specialized software reporting as well as any other means available to teachers
and administration.
Students are responsible for good behavior on school computer networks just as they are in a classroom
or a school hallway. Communications on the network are often public in nature. General school rules for
behavior and communications apply.
Copyright
Students’ use of the Internet must be in support of education and research and consistent with the
educational objectives of St. Agnes Academy. Use of other organizations’ network or computing
resources must comply with the rules appropriate for that network. Transmission of any material in
violation of any U.S. or state regulation is prohibited. This includes, but is not limited to, copyrighted
material, threatening or obscene material, or material protected by trade secret. Use for commercial
activities, product advertisement, or political lobbying is also prohibited. Students should never copy
other people’s work or intellectual property and submit it as their own.
Social Networking
Students may not use any chat, p2p or collaboration programs to communicate with others through the
computer network during class, unless a teacher or administrator expressly authorizes them to do so.
The use of email during class, without teacher approval, is strictly prohibited. Likewise, the playing of
games during class time, without teacher approval, is also strictly prohibited. Accessing social
20
networking websites (Facebook, Tumblr, Instagram, SnapChat, Twitter, etc.) are off limits during class
time. The use of circumventors to get around school network security is prohibited.
Computer Content
No computer programs, MP3's, pornography, or copyrighted material may be distributed over the
network. This rule prohibits sending files through email as well as setting up “servers” on a student’s
laptop or by any other physical or electronic means. At no time should a student’s laptop appear under
“Network Neighborhood.” Students should not download copyrighted MP3's or non-shareware
programs, games, and/or any programs not supported by St. Agnes.
Disclaimer
St. Agnes Academy makes no warranties of any kind, whether expressed or implied, for the service it is
providing students. St. Agnes Academy will not be responsible for any damages suffered while on this
system. These damages include, but are not limited to, loss of data as a result of delays, non-deliveries,
or service interruptions caused by the system or your errors or omissions. Use of any information
obtained via the information system is at your own risk. St. Agnes Academy specifically disclaims any
responsibility for the accuracy of information obtained through its service. All users need to consider
the source of any information they obtain and consider how valid that information may be.
Privileges
The use of school technology resources is a privilege, not a right, and inappropriate use will result
in a cancellation of those privileges. St. Agnes Academy reserves the right to review any material
on user accounts and to monitor network storage in order to make determinations on whether
specific uses of the network are inappropriate. Decisions of the St. Agnes Academy administration
regarding unacceptable computer use are final. A student's use of school technology resources
may be revoked, denied or suspended at the request of faculty and staff of St. Agnes Academy.
School Email Accounts
Every student will be issued a school email account. Teachers and school officials who need to
communicate with the student will use this account. Students are required to check their school email
accounts many times during the day. Teachers will provide a limited amount of time for students to
check their email during class. St. Agnes Academy reserves the right to monitor and review school
electronic mailboxes in order to make determination on whether specific uses of the email account are
inappropriate. Decisions of the St. Agnes Academy administration regarding unacceptable computer
use are final. A student's use of school technology resources may be revoked, denied or suspended at the
request of faculty and staff of St. Agnes Academy. St. Agnes Academy archives all incoming and
outgoing mail in accordance with federal electronic stored data archiving rules.
Network Etiquette
Students of St. Agnes Academy are expected to abide by the generally accepted rules of network
etiquette.
These include (but are not limited to) the following:
 Be polite. Do not get abusive in your message to others.
 Respond to emails from teachers and administrators immediately upon receiving them.
 Use appropriate language. Do not swear, use vulgarities or any other inappropriate language.
 Do not send or display offensive messages or pictures.
 Do not harass, insult or attack others.
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






Do not send out bulk email. This includes chain letters, advertisements, or any other message
that includes many different recipients without their consent. The dean of students must
approve beforehand all email that is being sent to the entire school or an entire class.
Do not reveal your personal address or phone number or those of other students or colleagues.
Do not use the network in such a way that you would disrupt the use of the network by other
users.
Users shall not play games or use the computer resources for other non-academic activities
when other users require the system for academic purposes. Likewise, students may not
download large files over the Internet during school hours.
Do not damage computers, computers systems or computer networks or engage in other acts of
Vandalism. Vandalism is defined as any malicious attempt to harm or destroy the equipment
and/or data of another user or any other agencies or networks that are connected to the system.
This includes, but is not limited to, the uploading or creation of computer viruses. The use of
intentionally harmful programs is strongly prohibited and will result in serious disciplinary
consequences.
Do not intentionally waste limited resources such as paper and printer cartridges that are
provided by St. Agnes Academy. Only essential materials should be printed. Limitations may
be placed on students’ permission to print if they abuse this privilege.
The volume setting on the laptops should be muted or students should use headphones when
using the computer in a setting that would be distracting to others.
Security
To protect the integrity of a computer system involving many users, St. Agnes Academy students are
not permitted to:
 Reveal your password to another user.
 Use another user's password to gain access to the network or Internet related resources.
 Trespass into another user’s files.
 Record another person's voice without express permission from that person.
 Use another student’s laptop.
Students are responsible for their own computers. They must keep their laptops with them or LOCKED
in their lockers at all times. Students involved in after-school activities need to insure that their
computers are secure.
Privacy
The laptops are the personal property of the students. However, all information will be accessible to the
CAVE staff when given over for repair. Additionally, the school retains the right to look at a student’s
hard drive if there is a reasonable suspicion that the computer is being used inappropriately or
dishonorably.
St. Agnes Academy has a strong Acceptable Use Policy for computer work done while a student is at
school or participating in a school function, a policy which monitors all computer use from the school
campus or communications related to school classes or activities done from any school computer.
St. Agnes Academy sometimes does become involved in student technology use issues that have
happened using laptops off the school campus and outside of school time in the following situations:

The school becomes aware of slanderous, hurtful, harassing comments in student
communication about another individual, especially one in the St. Agnes community.
Fundamentally, such conduct is unlawful and unethical.
22


The school becomes aware of improper communication between personnel and students or
parents. Interactions between personnel and students or parents must all happen within the
jurisdiction of monitored and supervised resources, such as e-mail.
The school becomes aware of unethical or illegal activity in which a student might have been
involved through an electronic source. In such cases, usually the school administrators will
meet with the student’s parents, provided the claim appears viable.
Personal Websites and Blogs
Students who develop and maintain personal websites and/or blogs, including but not limited to such
accessible sites as Facebook and Twitter, and who identify themselves as students at St. Agnes
Academy must keep in mind they are representing the school in a public forum. Any personal site which
contains the name and identity of the school must not contain personal information about the student,
inappropriate images or vulgar language which would contradict the values of the school as stated in
the school’s mission statement. The following recommendations are made to students with personal
webpages and/or blogs:



Since websites/blogs are available to anyone at any time, a student should not post personal
information that she does not want everyone to see and be aware of, including parents, college
recruiters, and strangers.
Whenever possible, students are encouraged to use a privacy feature that ensures that only
those people whom the student approves may have access to the website.
Students are advised to be very careful about taking surveys which ask them to reveal personal
details about the student’s personal life that should not be information available to the entire
public at large.
St. Agnes Academy encourages all students to use the internet for its educational potential, but to be
very careful of its many traps and opportunities for unhealthy and dangerous activity. We are
concerned about the safety and reputation of all of our students. When inappropriate websites and/or
blogs created and maintained by St. Agnes students mention the school’s name and/or use a school
logo, the school can and must hold the student responsible for its content. The school may take the
following actions:



Call the student in for a conference to request that she modify her webpage/blog and/or take the
school’s name and/or logo off of the website;
Communicate with a student’s parents/guardians about any inappropriate material on a
student’s webpage/blog;
If the student will not cooperate with the school administration as to making her webpage/blog
free of anything that would cause harm to her and her reputation and/or the reputation of the
school, disciplinary action will be taken until compliance is heeded.
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III. SCHOOL REGULATIONS
DRESS CODE
The school uniform is worn daily at St. Agnes, with the exception of specified “non-uniform or free
dress days.” The uniform must be worn from the time the student arrives on campus until the final bell.
The uniform must be in good repair and fit properly. Our goal is that students be neat in appearance and
reflect pride in themselves and the school. The school reserves the right to request students to replace
their uniform if they are in disrepair or ill-fitting.
Required Parts of the Uniform
1. Glen plaid skirt, purchased from Parker Uniforms. Skirts must touch the top of the knee when
standing. This skirt must be worn on all days.
2. White oxford shirt, with the school crest on it, purchased from Parker Uniforms. Shirts must be
tucked in; cuffs on long sleeves must be buttoned. Oxford shirts (or approved polo shirts) must be worn
under all sweaters, vests and sweatshirts. No visible undershirts or visible undergarments may be worn
under the oxford shirt with the exception of a solid white turtleneck or t-shirt.
3. Black button down cardigan sweater with school crest purchased from Parker Uniforms. This
sweater must be worn at all school liturgies and formal assemblies.
4. Shoes must be worn at all times. Students are required to wear fully enclosed shoes. On
Assembly Dress days, students must wear shoes that are black and made of leather or simulated
leather material. The heel may be no higher than 1 ½ inch.
On all Non- Assembly Dress days, students are permitted to wear any type of tennis shoe, as long as it
is a flat-soled sneaker and fully enclosed around the heel, any type of Sperry topsider or any black or
brown leather shoe. TOMS are no longer allowed in the dress code. The assembly dress shoe may be
worn on any day. Shoes with laces must be tied. No sandals, boots, or shoes of other type or colors may
be worn.
5. Socks are not required with the uniform. If student choose to wear socks or tights on Assembly Dress
days, they may only wear black or white socks or tights. Leggings and footless tights are not allowed at
any time. On Non-Assembly Dress days, students may wear any type or color of socks, but only black
or white tights are ever allowed.
Optional Parts of Uniform
1. Black cardigan, V-neck pullover sweater, and sweater vest with school crest purchased from Parker
Uniforms.
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2. Long or short sleeved black or white polo shirt with school crest purchased from Parker Uniforms.
3. Outerwear: The 3 black approved sweaters available from Parker Uniform, 3 SAA approved
sweatshirts available from the SAA Spirit Store, the SAA black fleece jacket available from the SAA
Spirit Store or the official school letter jacket (SAA, SJ or STHS that has been earned by the student)
are the only outerwear permissible. The approved black fleece and the approved sweatshirts are
available for purchase form the SAA Sprit Store. Non-uniform coats or jackets are not permitted in the
building. Illegal outerwear will be confiscated.
4. During school hours, gym uniforms are to be worn only in the gymnasiums and the areas assigned for
physical education and only during class.
5. Accessories in good taste. Baseball caps, hats and other headgear will not be allowed during the
school day. Make-up must in good taste and not a distraction to the academic environment.
Assembly Dress
Students must be in assembly dress for all assemblies unless otherwise notified by the dean of
students.
1. Black cardigan button down sweater with school crest.
2. Glen plaid skirt and white oxford shirt with school crest.
3. Optional stockings, tights or socks must be solid black or white. You do not have to wear socks.
4. Black leather dress shoes must be worn.
Dress Code for Non-Uniform (Free Dress) Days
1. Nice jeans or slacks may be worn with an appropriate blouse, shirt or t-shirt. (No sheer or see through
shirts, crop tops or tube tops, halters, spaghetti straps, or blouses that allow undergarments or midriff to
be visible. No shorts (even with tights or leggings), athletic/sweat pants, pajamas, boxers, oversized pants,
leggings with oversized shirts, or jeans with holes or ragged hems may be worn. No flip flops of any
kind.
2. Dresses or skirts must touch the top of the knee when standing.
3. All non-uniform dress should be neat, modest, and appropriate to the work or academic setting.
4. Non-uniform dress will not be allowed on assembly days or during exams.
5. All non-uniform dress is subject to the approval of the faculty, staff and administration.
6. Students in inappropriate clothes will be given disciplinary consequences and may be required to
change and/or may be sent home.
Visible Body Piercing and Tattoos
Visible body piercing other than pierced ears, including tongue piercing, is not allowed. Visible tattoos
are not allowed at school or any school function.
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Hair
Hair must be neatly groomed and of a natural color. Final judgment about what constitutes “natural
color” lies with the administration.
Blankets
Students are not to bring blankets to school.
DRESS CODE FOR DANCES: Common to All Arch-Diocesan High Schools
Formal Dances (Prom, Christmas Dance, etc.)
Women: After 5:00 p.m. dress attire. Formal dress must be in good taste, modest and appropriate. No
low cut, bare midriffs or backless dresses may be worn. All dresses must be tea or floor length.
Dress shoes required.
Men: Suit or tuxedo preferred; sport coat, dress slacks, dress shirt, tie, dress shoes, and socks required.
No head covering.
Semi-Formal Dances (Homecoming, etc.)
Women: Dress or skirt and blouse must be in good taste, modest and appropriate. No bare midriffs or
backless dresses may be worn. All dresses or skirts must touch the top of the knee cap. Dress shoes
required.
Men: Sport coat, dress slacks, dress shirt, tie, dress shoes, and socks required. No head covering.
Casual Dances (Orientation, Back-to-School, After-game dances, etc.)
Women: Jeans and a t-shirt are required unless otherwise specified by the dean of students. Clothing must
be in good taste, modest and appropriate. No backless, sheer or strapless blouses or dresses; no halter or
tube tops; no bare midriffs.
Men: Clothing must be in good taste, modest and appropriate. Jeans and a t-shirt are often required. No
cut-off shirts, bare midriffs, or head coverings. Shorts must be below the knee.
DRESS CODE VIOLATIONS
Dress code violations will result in a lunch detention, except for Assembly Dress violations and short
skirts. Please see the section on discipline for a complete explanation.
Dress code violations that can be corrected must be corrected immediately. Final judgment about
what constitutes acceptable or unacceptable dress lies with the teachers and/or the administration.
ATTENDANCE
Students are expected to attend all classes at St. Agnes. Attendance will be kept by period. Each period
or homeroom missed will count as a fraction of a day. These fractions will be added over time to
calculate the total absences. An accumulation of 7 periods absent--regardless of the day on which
each occurs--will count as one full day absent. (For example, an absence for one period on each of
seven separate days would constitute 1 full day absence.) Presence in the clinic constitutes an
absence from class. The dean of students will grant exceptions deemed appropriate.
Absences and Notification of the School
A parent or guardian (not the student herself) is requested to either call the school attendance office
(713-219-5413) or email attendance@st-agnes.org between 8:00 a.m. and 9:00 a.m. in the event of a
student's absence; otherwise, parents may be called.
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Excused Absences include:
1.
Illness of the student;
2.
Death in the family;
3.
Participation in school sponsored activities (with permission of the administration and
the parents);
4.
Doctors' appointments that cannot be made other than during school hours (doctor
appointments may be verified by the school attendance secretary or dean of students.);
5.
Any special situation approved by the administration prior to the absence.
A note or email, signed by the parent or guardian, must be submitted to excuse the absence
regardless of the reason.
Unexcused Absences include:
1.
All other absences not approved by the school
2.
Absences for which the student does not bring a parent note
3.
Truancy for the day: additional consequences may be imposed
Unexcused Absence to an Individual Class (Skipping):
Missing a class without permission is considered skipping and is unexcused. If a teacher is absent and
an open lab is assigned, all students must sign in at the designated open lab. Failure to do so will result
in a detention. Skipping a class may result in the deduction of 2 points from the student's quarter
average in the particular class. A student will also serve a Saturday Detention for each class skipped.
Additional consequences may be imposed.
Absence to an Assembly
Assemblies are important aspects of the student’s education. Attendance is expected and will be treated
as any other class. Any student missing an assembly will be required to serve a detention on the same
day as the assembly or at the discretion of the dean of students. A doctor’s note must be provided by a
student missing an assembly for that absence to be excused. A parent note will not suffice.
Absences and Extra-curricular Participation
A student must attend classes for a full school day in order to participate in after-school events and
activities, including all athletic events and dances. A doctor’s appointment will be treated as an
exception, so long as the dean of students approves and the student brings a doctor’s note to the
attendance coordinator on the same day. Presence in the clinic counts as an absence from the missed
class and makes the student unable to participate in after-school events and activities, including dances.
Coaches, sponsors, etc., are responsible for enforcing this rule. The dean of students, together with the
sponsor, may waive this policy when it is in the best interest of all parties concerned.
Early Dismissal
If a student anticipates leaving campus for any reason, she must either present a note to the office stating
the reason for her departure and signed by her parent/guardian or a parent must send an email with the
same information. The student will then receive a dismissal slip from the attendance coordinator. The
emails and notes must be received in the attendance office by 8:00 a.m. At departure time, the student
turns in the dismissal slip and must sign out at the attendance desk. If she returns to school the same
day, she must report to the office and sign in with her time of return.
Any student who leaves campus for any reason, including illness, without the permission of the
front office or dean of students and without signing out at the attendance office will be considered
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skipping and will be subject to serious disciplinary consequences, including but not limited to
Saturday detention and possible point reduction in the class missed.
Anticipated Absence
If a student anticipates absence from school, she must bring a note, signed by her parent/guardian, at
least 24 hours prior to the absence. The note should be brought to the office by 8:00 a.m. The student
receives a form for all her subject teachers to sign and to give her assignments. No anticipated absence
will be approved on a raffle holiday for students who have not sold quota.
Extended Absence
Because of the educational importance of class participation, students are strongly discouraged from
class absences due to trips or family vacations. If an extended absence is necessary, parents are asked to
contact the dean of students at least one week in advance. If an anticipated absence is not secured, the
absence may be considered unexcused.
Extended Illness
If, because of serious illness, the parent or guardian of a student expects an extended absence of three
days or more, he or she should inform the dean of students as soon as possible. A doctor's statement
may be required.
Excessive Absences
If a student is absent due to illness, or any excused absence for more than 5 consecutive school days, a
parent must contact the dean of students or attendance coordinator to notify.
Ten Absences Policy: A student, after missing her 11th day of school, will be required to meet with the
dean of students and her counselor. Her parents or guardians may be asked to attend this conference. If
absences persist after this counseling session, review by the FSAC may be required for possible dismissal.
Because of the importance of class participation to the student’s learning experience, credit may be
withheld in the event of fifteen or more absences. A student, after missing her tenth day of school, may
be required to make up each day that she is absent thereafter, regardless of whether the absence is
excused or unexcused. (Please note the method of calculating absences in the above "Attendance"
section.) The day will be made up on a designated Saturday.
Excessive Absences may result in non-participation in graduation activities and/or from attending
any school field trips.
Saturday School
A student, after missing her tenth day of school, must make up each day that she is absent thereafter,
regardless of whether the absence is excused or unexcused. (Please note the method of calculating
absences in the above "Attendance" section.) The day will be made up on a designated Saturday.
School sponsored or sanctioned activities are exempt from and do not count toward the total of ten (10)
absences. In the event of extenuating circumstances (extended illness or hospital confinement),
consideration may be given to extending the limit of ten days. An exemption form must be submitted
and approved by the dean of students. The student and her parent may be required to meet with the
dean of students or to provide a doctor's statement. If a student has outstanding absences that have not
been completed through Saturday schools, she may be prohibited from taking her final exams until they
are complete.
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Attendance Probation
A student may be placed on attendance probation because of excessive absences. A meeting with the
dean of students, her counselor and her parents will be held to determine the terms of her probation. If
the student does not meet the terms of her probation, credit will not be awarded for the classes in which
she was excessively absent. Enrollment may be conditional if students are on attendance probation.
Raffle Holidays
As part of the students’ responsibility for their own education, the school asks students to sell a certain
number of raffle tickets. Raffle holidays are reserved for those students who sell the required quota. All
other students are required to be in school. Because of the special nature of this day, no anticipated
absences, college visits, or planned early dismissals will be allowed; and students who have not
sold quota may not participate in school trips, athletic competitions or other special activities on a
raffle holiday. If a student is required to attend school that day and becomes ill, her parent is required
to call the office before 8:00 a.m. as usual, and will be required to bring a doctor’s note. The day will be
rescheduled for her on a Saturday. Any other absence will be considered an unexcused absence and will
result in a Saturday detention and 2 point deduction in each class. Students will not be allowed to
participate in school-sponsored activities on raffle holidays unless they have sold their raffle quota.
College Visits
Seniors are allowed 4 college visit days during the school year. Two days are allowed in the fall
prior to December 1 and two in the spring prior to May 1. Seniors using college visit days in the spring
must have already applied to the school they plan to visit. Juniors are allowed 2 college visit days
which must be taken on or before April 1. Students MUST bring a note from a parent or guardian
stating the day (s) of the trip and the destination to the counseling office at least 3 days in advance.
Emails will not be accepted. The student then requests all of her subject teachers to sign the form and
write assignments for the absence and returns that form to the attendance office for final approval. The
student MUST obtain an acknowledgement letter from the college and return that to the attendance
office upon return to school. If proper procedures are followed, the visit will not count as an absence.
Otherwise, the day (s) will count as a regular absence. Exceptions to this policy are at the discretion of
the dean of students. No college visits will be granted on a raffle holiday to students who have not
sold their quota.
College Representative Visits
Juniors and seniors are encouraged to meet with college representatives when they visit St. Agnes
Academy. Announcements of visits will be posted on the website, sent via e-mail and posted in the
counseling office. Permission slips MUST be obtained in the counseling office at least 24 hours in
advance of the visit. Students must get teacher approval to visit with the representatives. Any student
not obtaining permission a day in advance must ask the teacher for permission the day of the visit.
School-sponsored Trips
Participation in school sponsored activities is a privilege. Each student is responsible for making up the
work of the classes she has missed due to a school-sponsored trip. The student is responsible for
informing her teachers in advance of the trip that she will be gone and for completing her work ahead of
time. Students that are academically ineligible will be unable to attend field trips or participate in
school sponsored trips. (Please see “ineligibility” for the formula used to determine academic
ineligibility). An ineligibility list will be given to all teachers for each grading period. Students on trips
are governed by the same regulations applicable to all school activities. Likewise, students in danger of
failing a course, or with excessive absences to a course, cannot afford to miss several consecutive days
of class and may not be allowed to attend the school sponsored activity. These students may forfeit any
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money paid for such programs if a teacher feels the student should not miss class. These trips include
Choir Tour, Harvard Model Congress, Close Up and other school sponsored activities including athletic
events.
Students will not be allowed to participate without an official field trip form signed by her
parent/guardian. Phone calls and e-mail letters will not be accepted. The form is located on the
SAA web site, under the “Students” section. NO OTHER NOTES WILL BE ACCEPTED. Permission
slips may be faxed in an emergency.
No field trips will be allowed after Nov 15th for the fall semester and April 15th for the spring semester.
Overnight Trip Behavior Agreement
The following policy is enforced for any overnight trips: "I understand that I am to abide by all rules
and policies of St. Agnes Academy and the attendant sponsor while on a school-sponsored trip. I
understand that I am not to leave my hotel room, the hotel premises, or the activity premises without the
permission of the sponsor. If I do not abide by these rules, I understand that I may be removed from my
leadership position, the team, or the school club and that I may not be allowed to participate in offcampus school activities for one full school year. In addition, my parents may be notified and I may be
sent home at my parent’s expense."
Make-up Work
Students, who are absent for any reason, will be required to make up the work missed. All work must
be completed in the time allotted by the teacher. It is the responsibility of the student to contact the
teacher regarding make-up work.
Verification of Enrollment and Attendance Form
Students requiring a Verification of Enrollment and Attendance Form for driver's education or bus
passes should see the receptionist in the main office. By Texas law, the student must sign this form in
the presence of the verifying official (receptionist). Parents may not obtain this form for their daughter.
Transcripts will not be created for purposes of providing social security numbers to the Department of
Public Safety.
TARDINESS
Tardy to School
A student reporting to school any time after the tardy bell (or who is not in homeroom) must report first
to the front office or dean of students to receive an admit pass.
Excused tardy to school ordinarily include but are not limited to the following:
1. Court appearance
2. Car accident (student herself)
3. Doctor's appointment
4. Car trouble (parent note required)
5. DPS appointments
After a certain amount of class is missed, the incident is considered an absence rather than a tardy. The
dean of students has final discretion.
*A parent note or other form of verification is required for the tardy to be excused.
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Unexcused tardy to school violations include but are not limited to the following:
1. Traffic
2. Carpool
3. Oversleeping
After a certain amount of class is missed, the incident is considered an unexcused absence rather than a
tardy. The dean of students has final discretion.
A student will be allowed three tardy to school per semester without consequence. After the third
tardy, a lunch detention will be given for each tardy to school. If a student is repeatedly tardy to
school, a conference may be held with her parents, counselor and the dean of students. Further
disciplinary action may be taken.
Tardy to Class
Excessive tardy to class infractions may result in disciplinary consequences and require a meeting with
the dean of students.
Tardy to Class or Open Lab Immediately Following Lunch
A lunch detention will be given for any students tardy to class immediately following lunch (normally
fifth period).
Any seniors tardy to class or open lab immediately following lunch (normally fifth period) will lose
their off-campus lunch privilege for a period of time. They are required to sign in at the front office at
both the beginning and middle of lunch during this time.
1st offense: 1 week
2nd offense: 2 weeks
3rd offense: permanent loss of privilege
PARKING REGULATIONS
Parking at St. Agnes is a privilege that carries certain responsibilities. This privilege is reserved for
seniors and juniors. All parking spaces on campus are assigned. Students must park in their designated
parking space with a valid tag issued for the current school year. A properly signed St. Agnes Academy
Student Parking Agreement is required. All vehicles must also be registered in the school office.
Registration includes make and model of vehicle, vehicle license number for any vehicle driven on
campus, and student’s valid driver’s license number. It is the student’s responsibility to update the
registration information as vehicles are added. An unregistered vehicle on campus is considered an
illegally parked vehicle even if the vehicle displays a valid SAA parking tag.
A student may not purchase more than one SAA parking tag, sell their tag or share a tag with other
students. This tag must be displayed with the valid tag number facing forward on the rear view mirror
of the vehicle. The vehicle is considered illegally parked if the student fails to display the SAA parking
tag for any reason.
Students are to park in their assigned numbered parking spot only. Parking is prohibited anywhere else
on campus. This includes undesignated spaces, parking anywhere on the grass, spaces marked “no
parking”, “reserved”, “visitor”, “fire zone”, ”fire lane”, or “handicapped” (unless a valid handicap
permit is displayed). The vehicle shall be parked so that the entire vehicle is within the limits of the
marked parking space and close to a curb if the vehicle is assigned to park in any of the spaces on the
road.
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Students must obey all campus warning signs including one way and the campus speed limit of 15
MPH. Our campus is one way only except on the west side of the building where travel is two-way. Be
extra careful here as large delivery vehicles enter here frequently.
The privilege to park on campus may be revoked for driving recklessly on campus, ignoring campus
warning signs, parking violations, improperly using an SAA parking tag of another student, or when it
serves the best interest of the school.
Parking illegally will result in SAA parking fines, disciplinary consequences, and / or towing at the
owner’s expense and may result in a citation from HPD officers or other City of Houston personnel.
Serious and or repeated violations may result in the loss of parking privileges. Please park carefully.
Temporary parking permits issued for one day only are available to registered SAA parking tag permit
holders who do not have their tag. This temporary parking permit must be obtained first thing in the
morning and must be displayed facing forward on the rear view mirror of the vehicle.
Driving and parking on the St. Agnes Academy campus is at the students’ own risk. St. Agnes Academy
and any and all of its employees are not responsible to any damage that may occur to vehicles at any
time.
There will be times throughout the year when we have special events on our campus which attract many
visitors. On these days, students will be asked not to park in their assigned space, but to utilize spaces at
an arranged location off campus.
GENERAL REGULATIONS
Announcements
Announcements are made at the beginning of the school day by designated students or personnel.
Announcements will be made over the school public address system or VTV, and may be submitted
through the ELP by faculty members. Any special announcements requiring video clips or “live”
participants must be approved in advance with the dean of students or head of VTV.
Birthday Celebrations
All birthday celebrations must be confined to the cafeteria or the courtyard. Due to the problem of
attracting insects, no food items such as cakes, cookies or brownies may be stored in lockers or carried
around the building. They may be stored in the student’s homeroom. They may be eaten only at lunch.
No balloons may be carried in the building, as they create a hazard in the crowded hallways.
Cellular Phone Usage
Students are allowed to use cell phones during the school day with the exception of during class. Cell
phones must be off and stored away during class time but may be used between classes, during lunch
and before and after school. Cell phones must not be visible during class times and students must follow
the guidelines for each individual teacher in regard to cell phones in their classrooms. If cell phones are
visible or used during class time, they will be collected and kept until the end of the day.
On the first offense and second offense, the cell phone will be confiscated by the faculty member and
returned to the student at the end of the day and the student will receive an after school detention. On
any additional offense, the student will be required to serve a Saturday detention. If a student has
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multiple cell phone violations greater than 3 per school year, the student will be subject to a behavioral
contract or discipline board hearing at the discretion of the dean of students. If a cell phone is
confiscated during class, a teacher or administrator has the right to search that cell phone for any
inappropriate academic exchanges.
Dances
At school dances, no person will be permitted to leave the dance area and re-enter prior to the end of the
lock-in. Dance hours and lock-in times will be determined by the administration and will be announced.
For the Prom and Winter Formal contracts are required. A common dress code has been adopted for
dances at all diocesan high schools, found elsewhere in this handbook. Only junior and seniors are
allowed to attend prom.
Deliveries
We cannot accept the delivery of flowers, balloons, food, and other gifts to students.
Fax Machine
The fax machine is for the use of the faculty and staff only. It may not be used for student business or
for faxing in student assignments.
Food and Drink
Designated eating areas are the cafeteria, pavilion, courtyard, library and those areas designated for
seniors. No student may eat in the halls or art wing before or after school or during lunch. Students
must assume personal responsibility for cleaning up and disposing of trash. No food or drinks of any
kind are to be in lockers longer than 24 hours.
Hall Use
Students are expected to be in class or an open lab during class periods. No backpacks, purses, books,
etc., are to be left in the hallways or foyers before or after school.
Locker Use
Each student is provided with a locker. Any properties, money and other valuables left in lockers are
the responsibility of the student to whom the locker is assigned. All lockers must be locked with school
locks at all times. The locker is the property of St. Agnes Academy and is subject to inspection by
authorized school personnel.
Lost and Found
The school is not responsible for lost or stolen articles. A lost and found collection area will be
established in a central location and announced to the students at the beginning of each year. If articles
are not claimed they will be given to charity. Students are strongly urged to put names on their
belongings and are asked to report the loss of valuables or any possible theft. Students may send
notification of lost items to the community at lostandfound@st-agnes.org.
Parent Notification
As professional educators we are committed to open communication with parents for the wellbeing of
our students. When issues arise in students' lives that warrant parental intervention, it is our obligation
and practice to inform parents of our concerns.
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Pep Rallies
Students may attend pep rallies at Strake Jesuit or St. Thomas with written permission from their
parent/guardian. Permission notes must be turned in to the attendance office before homeroom. Students
will be dismissed for the no earlier than allowed by the St. Agnes administration. Arrangements for
make-up work must be made with the teachers whose classes will be missed. A teacher has the right to
refuse permission.
Publicizing Events
In order to sponsor any activity in the name of the school, a student or a student organization must
receive permission to do so from the dean of students. In order to give publicity to any event through
posters, news columns, radio broadcasts, or other means of communication, or to be interviewed on
campus by media services, an individual must receive permission to do so from the dean of students.
School Property
Anyone who accidentally or intentionally destroys or damages anything on campus must pay the cost of
repairing or replacing the property. Intentional damage will incur disciplinary consequences.
Smoke-free Campus
St. Agnes Academy is a smoke-free campus. This includes all forms of tobacco and E-cigs.
Strake Jesuit Students on Campus
Strake Jesuit students are allowed on campus to attend class, meet with a teacher, participate in extracurricular activities, or eat lunch. Use of the library requires a note from the Strake Jesuit librarian and
the permission of St. Agnes library personnel. After 4:00 p.m., Strake Jesuit students are prohibited
from being inside the school buildings or in the courtyard unless they are participating in a supervised
extra-curricular activity.
Supervision on Campus
The building is open from 6:30 a.m. to 4:00 p.m. and security is provided on campus from 6:00 a.m. to
6:00 p.m. After 4:00 p.m., no students are allowed in the rotunda or halls unless they are meeting with
a teacher or are participating in a supervised extra-curricular activity. After 4:00 p.m., all students must
report to the library or cafeteria until they leave for the day. All students should have arrangements to
leave campus by 6:00 p.m. when the library closes. However, official supervision is provided only
during school hours (8:00 a.m. to 2:50 p.m.), unless the student is participating in a regularly scheduled
school activity. The administration foyer is off-limits to students after school, but students may be in
the admin foyer after the library closes at 6:00 to wait for their ride.
Telephone Calls
Phone calls to students are discouraged. Parents should refrain from calling students on their cell
phones during the school day except during lunch. Students will not be called to the school office for
a telephone message except in an emergency. Students may use the phone located on the Attendance
desk for short calls of an urgent nature.
Visitors
All visitors must check in at the front Administration desk and receive a badge to wear. Ordinarily
visitors are only allowed on campus during the lunch period and only in designated lunch areas. This
includes high school students from other schools. Any questions regarding visitors on campus may be
directed to the dean of students, who has the right to refuse any visitors. Students wishing to visit St.
Agnes Academy for purposes of future admission must contact the Admissions Office in order to set up
an appointment for a guided visit of our campus.
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Unscheduled Interruptions: Unscheduled classroom visits by parents are prohibited. In the event of an
emergency, parents should check in at the attendance office. Classes will not be interrupted for delivery
of messages to students regarding car pools and other non-emergency personal matters.
IV. ORGANIZATIONS
Extra- and co-curricular involvement is integral to students' learning and holistic development. Student
organizations provide opportunities for students to pursue areas of interest and perform service as well
as enjoy peer interaction. Participation in these organizations is voluntary and is based upon the
individual’s interests. A list of available organizations is found on the SAA web site, under “Students.”
ELECTED OFFICE
Any student wishing to run for Student Body President or Vice President, class president or vice
president, or SAC representative, shall have a cumulative GPA of 2.5 at the time of running for office.
For all other offices a student shall have a cumulative GPA of 2.0 at the time of running for office.
Conduct and attendance will be considered by the faculty and administration to determine eligibility.
The dean of students and the club sponsor will evaluate the eligibility of all candidates and have the
right to deny eligibility based on leadership, conduct or attendance concerns. If a student has excessive
absences, has excessive detentions, or has had other conduct problems, she may be ineligible to
run for office due to these offences at the discretion of the dean of students.
REMOVAL FROM ELECTED OFFICE
While in office, the student must maintain her scholastic average, good conduct and attendance. An
officer may be put on probation or removed from office for failure in any course in any grading period
or if her conduct or attendance warrants probation or removal. If a student has excessive absences,
excessive detentions or has other conduct problems while in office, she may be placed on probation.
Any student holding a school office whose public behavior reflects negatively on the school or on the
student may be removed from office. This removal is at the discretion of the dean of students and the
club sponsor.
TEXAS ASSOCIATION OF PRIVATE AND PAROCHIAL SCHOOLS TEAM SPORTS



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




Basketball
Cross Country
Golf
Soccer
Softball
Swimming & Diving
Tennis
Track
Volleyball
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


Lacrosse (TGHSLL)
Water Polo (T.I.S.C.A.)
Field Hockey (USA Field Hockey)
CHEERLEADERS
In addition to the Texas Association of Private and Parochial Schools eligibility requirements, any
student wishing to try out for cheerleader at St. Thomas or Strake Jesuit is subject to the policies and
rules of those individual schools. Attendance and conduct may be taken into consideration.
NATIONAL HONOR SOCIETY
Selection of Members: Membership in the National Honor Society is both an honor and a
responsibility. It involves more than an academic average. Membership is based on a student’s
outstanding performance in the areas of scholarship, service, leadership, and character. These four
criteria for selection form the foundation upon which the organization and its activities are built.
Juniors and seniors who have attended St. Agnes Academy for the equivalent of one semester are
eligible for consideration.
Invitations to be considered for selection to the National Honor Society will be extended each year,
during the summer before the junior and/or senior year, to all who meet the scholastic requirement.
Candidates will be asked to complete an extensive resume detailing community and school activities,
work experience, and leadership positions. The faculty selection committee will carefully consider each
candidate based on her resume and feedback from faculty and staff.
Transfer Students: An NHS member who transfers to St. Agnes and brings a letter from her former
principal or chapter advisor to the SAA advisor shall be accepted automatically as a member in the SAA
chapter. Transfer members must meet SAA’s standards within one semester in order to retain
membership.
Membership Criteria:
Scholarship: Candidates must have a cumulative GPA of 3.5.
Service: This quality is defined through the voluntary contributions made by a student to a school and
community, done without compensation and with a positive, courteous, and enthusiastic spirit. St.
Agnes further stipulates that hours completed in conjunction with any St. Agnes grade-level retreat are
not included.
Leadership: Student leaders are those who are resourceful, good problems solvers, promoters of school
activities, idea contributors, dependable, and persons who exemplify positive attitudes about life.
Leadership experiences can be drawn from the school or community activity while working with or for
others.
Character: The student of good character upholds principles of morality and ethics, is cooperative,
demonstrates high standards of honesty and reliability, shows courtesy, concern, and respect for others,
and generally maintains a good and clean lifestyle. If a student has an incident of academic dishonesty,
has an alcohol or drug violation, or has other conduct problems, she is ineligible for selection to the
National Honor Society for the next school year. If the student has multiple violations of academic
integrity, she will be permanently ineligible for NHS membership.
Members: Once chosen by the selection committee, a student is awarded membership at a special
induction ceremony. With induction, a member assumes certain obligations provided within the bylaws
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of the St. Agnes Academy Aquinas Chapter of the National Honor Society. Members must maintain the
same high standards of scholarship, leadership, service, and character as were required for selection.
Failure to maintain proper standards could result in dismissal. A member will go before the NHS
faculty council of she receives excessive lunch detentions or Saturday detentions, or other serious
conduct infractions, including an academic dishonesty violation, alcohol or drug violation; the council
will determine disciplinary action of warning, probation, or dismissal from the NHS. A member who
resigns or is dismissed is never again eligible for membership or its benefits.
V. STUDENT WELFARE
STUDENT WELFARE
When the student's academic, physical, mental or emotional well-being is in jeopardy, the school will
inform the parents of our concern. We reserve the right to require appropriate outside professional
intervention as a condition for continuance at St. Agnes Academy.
The school reserves the right to collaborate with teachers, administration and other counselors to
insure a student's welfare and her success at our school.
Known or suspected cases of abuse, neglect, or serious disregard for the welfare of a child by a parent or
guardian will be reported to Child Protective Services as required by law.
DISCIPLINE
Discipline Philosophy
All members of the St. Agnes community have the responsibility to create and maintain an atmosphere
that encourages learning and growth. Teachers and administrators work together to insure that everyone
in the school community respects the student’s right to learn and the teacher’s right to teach. Students
share in this responsibility by contributing positively to the classroom atmosphere, treating others and
their property with respect, arriving to school and class prepared and on time, and dressing in a neat and
appropriate manner. Parents join with the school by encouraging in their children right conduct and a
love of learning.
Students occasionally make choices that are contrary to the school’s philosophy or guidelines. At such
times it is the responsibility of the school to try to help these students understand why their behavior is
inappropriate and to help them effect the desired behavior change through a restorative process. Any
disciplinary consequences must have these learning goals in mind.
Discipline Definitions
Detention: A detention is a period of time served by a student for an infraction of school policies.
Infractions are classified as Level 1 or Level 2 depending on the severity of the infraction (see Infraction
Chart below). Level 1 infractions will result in a 35 minute lunch detention while Level 2 infractions
will result in an hour after-school detention. After 3 lunch detentions, a student will be issued an afterschool detention for all future infractions. After 3 after-school detentions, a student will be required to
meet with the Dean of Students (the student’s counselor and/or parents may also be present at this
meeting when appropriate), at which time the student will enter into an individualized behavioral
contract. Terms of the contract may include, but are not limited to, Saturday detention, mandatory
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community service, and any activity deemed to be appropriate in helping the student restore herself
within the community.
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Level 1 Infractions
Shirttail untucked
Failure to dress neatly in uniform
Backless or incorrect shoes
Non-uniform outer garment
Visible non-approved undergarment
Inappropriate non-uniform dress
Chewing gum
Tardy to choir
Tardy to 5th period
In an unsupervised location after 4 pm
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Level 2 Infractions
Not in assembly dress
Skirt length too short
Cell phone violation
Improper use of the computer
Disrespectful behavior
Inappropriate behavior during an
assembly
Missed a scheduled lunch detention
Other behavior deemed to be highly
inappropriate
Saturday Detention: A Saturday Detention is a three hour detention where students engage in a
redemptive activity such as community service or a reflection assignment. Saturday detentions are given
by the dean of students for infractions that are considered severe or chronic in nature. The student will
report on a designated Saturday in full uniform (unless otherwise directed) and are not allowed to do
homework. They must participate and follow all instructions given by the proctor on their particular
scheduled Saturday.
Disciplinary Probation: If a student has received multiple violations during her attendance at St. Agnes
Academy, or if for other reasons the student’s behavior has caused serious concern, she may be required
to appear before the Discipline Board and be put on disciplinary probation. She and her parents will be
required to meet with the dean of students to discuss her probationary status and may be asked to enter
into a behavior contract. Terms may include, but are not limited to, disciplinary consequences, mandatory
therapy, and provisions for consequences or dismissal in the event of a repetition of the offense. If a
student's conduct warrants another suspension, she and her parents may be required to appear a second
time before the Discipline Board and/or she may face possible dismissal.
Out-of-school Suspension: In cases of serious disciplinary infractions, a student may be sent home and
required to remain out of school for a designated period of time. These offenses, such as threatening a
teacher or a student, certain drug or alcohol offenses, or any other infraction will be determined by the
administration. An out-of-school suspension may also result in point loss, determined by the dean of
students.
Dismissal or Expulsion: In some cases, a student may be asked to leave St. Agnes for behavioral issues.
The dean of students, the Discipline Board and/or the FSAC will review the case and make a
recommendation. Final authority rests with the principal.
CHEATING AND PLAGIARISM
St. Agnes Academy students are responsible for authenticating all work submitted to an instructor. If
asked, students must be able to produce proof that the item submitted is indeed the work of that student.
Students must keep appropriate records at all times. The inability to authenticate one’s work, should the
instructor request it, is sufficient grounds to initiate an academic dishonesty case.
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Academic dishonesty includes the commission of any of the following acts. This listing is not,
however, exclusive of any other acts that may reasonably be called academic dishonesty.
Clarification is provided for each definition by listing some prohibited behaviors.
Cheating
Intentionally using or attempting to use unauthorized materials, information, notes, study aids or other
devices or materials in any academic exercise.
Examples:
 During an examination, looking at another student's examination or using external aids (for
example, books, notes, calculators, conversation with others, or electronic devices) unless
specifically allowed in advance by the instructor.
 Having others conduct research or prepare work without advance authorization from the
instructor.
 Acquiring answers for any assigned work or examination from any unauthorized source. This
includes, but is not limited to, using the services of commercial term paper companies,
purchasing answer sets to homework from tutoring companies, and obtaining information from
students who have previously taken the examination.
 Collaborating with other students in the completion of assigned work, unless specifically
authorized by the instructor teaching the course. It is safe to assume that all assignments are to
be completed individually unless the instructor indicates otherwise; however, students who are
unsure should seek clarification from their instructors.
 Other similar acts.
Fabrication
Making up data or results, and recording or reporting them; submitting fabricated documents
Examples:
 The intentional invention and unauthorized alteration of any information or citation in any
academic exercise.
 Using "invented" information in any laboratory experiment, report of results or academic
exercise. It would be improper, for example, to analyze one sample in an experiment and then
"invent" data based on that single experiment for several more required analyses.
 Failing to acknowledge the actual source from which cited information was obtained. For
example, a student shall not take a quotation from a book review and then indicate that the
quotation was obtained from the book itself.
 Changing information on tests, quizzes, examinations, reports, or any other material that has
been graded and resubmitting it as original for the purpose of improving the grade on that
material.
 Providing a fabricated document to any University employee in order to obtain an excused
absence or to satisfy a course requirement.
 Other similar acts.
Falsification
Manipulating research materials, equipment, or processes, or changing or omitting data or results such
that the research is not accurately represented in the research record
Examples:
 Changing the measurements in an experiment in a laboratory exercise so as to obtain results
more closely conforming to theoretically expected values.
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Other similar acts.
Multiple Submissions
Submitting substantial portions of the same work (including oral reports) for credit more than once
without authorization from the instructor of the class for which the student submits the work.
Examples:
 Submitting the same work for credit in more than one course without the instructor’s
permission.
 Making revisions in a paper or report (including oral presentations) that has been submitted in
one class and submitting it for credit in another class without the instructor’s permission.
 Representing group work done in one class as one’s own work for the purpose of using it in
another class.
 Other similar acts.
Plagiarism
The appropriation of another person's ideas, processes, results, or words without giving appropriate
credit.
Examples:
 Intentionally, knowingly, or carelessly presenting the work of another as one’s own (i.e.,
without crediting the author or creator).
 Failing to credit sources used in a work product in an attempt to pass off the work as one’s
own.
 Attempting to receive credit for work performed by another, including papers obtained in
whole or in part from individuals or other sources. Students are permitted to use the services of
a tutor (paid or unpaid), a professional editor, or the University Writing Center to assist them in
completing assigned work, unless such assistance is explicitly prohibited by the instructor. If
such services are used by the student, the resulting product must be the original work of the
student. Purchasing research reports, essays, lab reports, practice sets, or answers to
assignments from any person or business is strictly prohibited. Sale of such materials is a
violation of both these rules and State law.
 Failing to cite the World Wide Web, databases and other electronic resources if they are
utilized in any way as resource material in an academic exercise.
 Other similar acts.
Complicity
Intentionally or knowingly helping, or attempting to help, another to commit an act of academic
dishonesty.
Examples:
 Knowingly allowing another to copy from one's paper during an examination or test.
 Distributing test questions or substantive information about the test without the instructor’s
permission.
 Collaborating on academic work knowing that the collaboration will not be reported.
 Taking an examination or test for another student.
 Signing another's name on an academic exercise or attendance sheet.
 Conspiring or agreeing with one or more persons to commit, or to attempt to commit, any act
of scholastic dishonesty.
 Other similar acts.
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ABUSE AND MISUSE OF ACCESS AND UNAUTHORIZED ACCESS
Students may not abuse or misuse computer access or gain unauthorized access to information in any
academic exercise.
VIOLATION OF DEPARTMENTAL OR SCHOOL RULES
Students may not violate any announced departmental or school rule relating to academic matters.
DISCIPLINARY ACTION
If a student is believed by a teacher to have violated this honor policy, the teacher will meet with the
student to discuss the incident and will inform the dean of students. The dean will meet with the student
and contact the parents. The teacher will give the student a zero on the assignment; and the dean of
students will enter the offense into the student’s discipline record and issue a Saturday detention. In the
case of complicity, both students will be given a zero on the assignment. If the student disputes the
allegation, the dean will determine the next course of action. If the student disputes the dean’s final
decision, the FSAC or Discipline Board, will serve as the Board of Appeal. Its decision will be final.
If the offense is a repeated cheating offense, or if the cheating involves additional dishonesty or other
infractions, additional consequences will ensue and will be determined by the dean of students. Such
consequences could include, but are not limited to, Saturday Detention(s), suspension, Discipline Board
review, or dismissal from St. Agnes Academy (for matters of dismissal, see “Disciplinary Action Due
Process”). The dean will inform the parents of the additional concerns and consequences. If the student
disputes the dean’s final decision, the Discipline Board and/or the FSAC will serve as the Board of
Appeal; its decision will be final.
Note: This honor policy was adapted from the Texas A&M “Aggie Honor System” 2006.
Discipline Disclosure to Colleges
In accordance with the National Association of College Admission Counseling Principles of Best
Practices, St. Agnes Academy will comply with colleges’ requests for information regarding applicants’
disciplinary records by requiring our students to inform colleges in writing of any significant
disciplinary or academic misconduct, including actions that have led to out-of school suspension,
withdrawal, or dismissal, either before or after their submission of applications. When possible, St.
Agnes Academy will include this student communication with our Secondary School Report and letter
of recommendation. Full support from St. Agnes Academy is contingent upon the students’ direct
communication to all colleges and universities that request disciplinary information.
Discipline Infractions
Minor infractions will result in a Lunch Detention. Six lunch detentions or more may result in a
Saturday detention.
Minor infractions include, but are not limited to, the following:
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uniform violations
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chewing gum
tardy to school or class
inappropriate public display of affection
disrespectful behavior
inappropriate internet usage
More serious infractions will result in more serious consequences. They are Saturday Detention,
Discipline Board review, Faculty Staff Advisory Committee (FSAC) review, out of school suspension,
disciplinary probation and dismissal. The dean of students will meet with the student and the parents as
warranted.
Major infractions include, but are not limited to, the following:
 inappropriate language or symbols
 disrespectful behavior
 open insubordination to any teacher, staff or administrator
 leaving campus without permission
 conduct detrimental to the reputation of the school
 inappropriate public behavior
 lying or deception
 theft or vandalism
 cheating or plagiarizing
 skipping or truancy
 possession or consumption of alcohol or drugs
Detentions or other disciplinary consequences may be given for any infraction considered
sufficient by the faculty, staff or administration.
DISCIPLINARY ACTION DUE PROCESS
In cases involving possible dismissal from school, a student is entitled to due process.
In most school-related situations, no formal hearing is required. The teacher, counselor, dean of
students or principal, can make a fair decision after giving the student notice of the problem and the
circumstances related to the problem. The student will be given an opportunity to explain the matter
and defend herself.
In those cases when a student or her parents are unhappy with the outcome of a disciplinary action, they
may appeal the action to the Faculty Staff Advisory Committee (FSAC) and request a hearing with
them. The student and her parents may be present at the hearing and will have the opportunity to speak.
All decisions of the FSAC are final.
Matters Involving Possible Expulsion
In matters of possible expulsion, the following procedures are followed:
 The dean of students will meet with the student and speak with the parents.
 A Discipline Board hearing will be conducted and the recommendations given to the dean of
students and principal.
 The principal may choose to expel, or not, after consulting with the dean of students, who will
then meet with the student and the parents. If the parties involved contest the decision, the
matter is referred to the Faculty Staff Advisory Committee (FSAC). All decisions by the
FSAC are final.
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The principal may choose to defer her decision and to refer the matter directly to the FSAC.
Ultimately the decision still belongs to the principal. The decision of the principal, in
consultation with the FSAC, is final.
SEXUAL HARASSMENT POLICY AND PROCEDURES
To view this statement, please see the St. Agnes website under “School Policy Documents”.
BULLYING AND HARRASMENT
Bullying and harassment are in direct opposition to our mission statement and our Dominican values,
and will not be tolerated. It is our desire to provide a safe atmosphere that is conducive to study and
respectful of all students. Any form of bullying or harassment will be taken seriously by the teachers
and administration. The student involved will be asked to immediately stop their offensive behavior and
disciplinary consequences will be determined by the dean of students.
Expectations for St. Agnes Students
1. Keeping in line with our school’s mission and motto, students are expected to work for social
justice. Bullying of any kind is not in line with our community goals.
2. Students experiencing any type of unwanted behavior should first ask for the behavior to stop.
3. Keep records of any type of bullying that happens through electronic means.
4. If the behavior continues or a student needs help contact the office of the dean of students.
Definitions
“Bullying” means inflicting physical hurt or emotional distress on one or more students. It may involve,
but is not limited to:
1. Unwanted teasing
2. Threatening
3. Intimidating
4. Stalking
5. Cyberbullying
6. Physical violence
7. Sexual, religious or racial harassment
8. Public humiliation
9. Destruction of property
10. Exclusion
11. Rumor spreading
“Harassment” means any threatening, insulting, dehumanizing gesture, either in-person or through the
use of electronics towards one or more students that:
1. Places a student in fear of harm to her person or property
2. Has the effect of interfering with the student’s ability to learn
3. Has the effect of negatively impacting a student’s mental, physical, or emotional well-being
4. Has the effect of disrupting the school environment/class
“Cyberbullying” means the harassment and intimidation of a student through the use of technology,
such as e-mail and instant messages, cell phone and text messages, downloaded and/or doctored
photographs and videos, and personal websites to humiliate, threaten and degrade a student. One simple
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guideline is this: If you wouldn’t say it in person, do not say it online. Be the same person online that
you are in real life.
“Bullying,” “Cyberbullying,” and/or “Harassment” also includes:
1. Retaliation against a student (s) for alleging an act of bullying, harassment, or discrimination.
2. Accessing or providing access to another student’s computer or phone, which includes but is
not limited to:
a. Email
b. On-line grades
c. Social networking sites
d. IM
e. Text message
SUBSTANCE ABUSE POLICY
St. Agnes Academy abides by the laws of the United States and the State of Texas. The School does not
condone illegal conduct. Possession of, use of, or attendance at school, school-sponsored activities, or
in any situation under the influence of, alcohol, marijuana, narcotics, hypnotic or sedative drugs, or
chemical depressants or stimulants as defined under the Penal Code of the State of Texas that have not
been prescribed by a physician, is against the law and our School policies.
St. Agnes Academy is committed to the total development of our students. Substance abuse interferes
with a student’s physical and emotional development and has the potential to affect the entire
community. It is our desire to protect our students from the serious consequences of illegal drug use and
to maintain an optimal learning environment for all students that is drug-free. Prevention, not
punishment, is the primary focus of drug testing and testing is used to deter initial use and to identify
anyone in need of intervention.
There are five goals for the drug testing program at St. Agnes:
1. To keep students safe and free from using drugs and/or alcohol
2. To give our students a reason to say “no” when they are confronted or pressured to use drugs
and/or alcohol
3. To affirm our students who are drug and alcohol free and provide them with a reason to
continue to do so
4. To educate our students who are choosing to experiment with drugs and alcohol that there are
consequences for their unacceptable choices
5. To provide our students who may have a drug and/or alcohol problem with support and an
alternative for recovery
The administration and Board of Directors has approved a new Substance Abuse Policy that will
become effective for the 2014-2015 academic year. The policy includes both random and suspicion
based drug and alcohol testing. This policy applies to every student enrolled at St. Agnes. For this
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reason, all students and parents are required to consent to participation in all aspects of this policy as a
condition of their enrollment at St. Agnes Academy. For a full explanation of the Substance Abuse
Policy, please click here.
Testing for Alcohol
St. Agnes reserves the right to use a Breathalyzer to determine alcohol use at school or any schoolsponsored events. A first offense will result in a minimum of two Saturday detentions and suspension
from all extra-curricular activities for two weeks. A second offense will require a discipline board
hearing with additional consequences which may include expulsion.
Testing for Drug Usage
Students will be tested for drug usage in the following manner:
1. Random Screening: All students are subject to randomly selected drug testing. On an annual
basis, approximately 35% of the student body will be screened. The selection process and the
testing are conducted by an outside lab.
2. For Cause Screening: If a student is suspected of using drugs, testing will be required. Failure
to comply is grounds for dismissal.
Consequences for a Positive Test Result
If a student tests positive for a banned substance or is found to be intoxicated at school or school
sponsored events, the Dean of Students will inform the student and parents as soon as possible. The
following is an outline of procedures for a positive test result:
 First Offense: A first offense will result in a minimum of two Saturday detentions and
suspension from all extra-curricular activities for two weeks. The Dean of Students will meet
with the student and parent. The student will be put on automatic probation with a discipline
contract for the remainder of the school year. The student will be allowed to remain in school
but will be subject to random drug testing throughout the year. The student will also be
required to complete an approved drug awareness program at The Council for Drugs and
Alcohol Houston.
 Second Offense: The student will be required to stand before a discipline board and a hearing
will take place to determine subsequent consequences which may include expulsion from
school.
 School Grounds and Activities: A student found to be in possession of, dealing or selling
drugs or alcohol on school grounds or at any school-sponsored event may be subject to
immediate expulsion from St. Agnes Academy.
 Contesting a Positive Result: If a parent wishes to contest the result, the parent may request a
retest at the expense of the parent. The repeat test shall be done by the same lab and collected
in the same manner as the initial test.
Confidentiality
St Agnes Academy’s policy is that all information related to drug testing will be kept confidential.
Omega Laboratories will only randomize anonymous student identification numbers and not names of
students. Parents will be notified of positive results confidentially and will not be notified if a test is
negative. The school will keep no permanent drug testing records and all drug testing records will be
destroyed at the end of each school year.
It is important that all of our students and their families familiarize themselves with the laws of
the State of Texas. St. Agnes reserves the right to call in the appropriate law authorities when
confronted with illegal conduct.
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CLINIC
In the event of an accident, injury or sudden illness of a student, someone should contact the dean of
students, staff, or someone in authority immediately. If the emergency appears serious, an administrator
or designated person will call 911; a parent will be notified.
If a student becomes ill and needs to go to the clinic, she must obtain a pass from the current period
teacher or teacher whose class is about to begin. A student who goes to the clinic without permission
or without signing into the clinic may be considered unexcused and “skipping” the classes missed.
Consequence for skipping will be enforced. The student may stay in the clinic for only one period per
day. If the student is too ill to remain in school, or is involved in an emergency situation, she must
obtain permission from the school nurse to leave school. The parents/guardian will be notified before
the student is allowed to leave campus. Contact with a parent or guardian must be made by a school
staff member before a student will be allowed to leave.
Health Records
Students must have complete health records on file in the school office in order to be admitted to class.
These records are required by law and are regularly audited by the State Health Board.
Medication
We only administer over the counter medication to a student with a signed consent form on file. If a
student requires a prescription medication or other medication which is not listed on the SAA medical
information permission form, her parent must complete and sign a personal medication form for the
student. Prescription medication may be kept in the nurse’s office or carried by the student, whichever
the parent prefers. If kept in the nurse’s office, a prescription medication form must be signed by a
physician. If the student has a chronic medical condition, or requires special accommodations due to a
health condition, her parent must fill out a special accommodation form that includes specific
instructions and details. All health forms are located on the website in the health section of parent forms.
EMERGENCY PROCEDURES
School Closing
There are several locations where you can find St. Agnes school-closing information.
1. St. Agnes will send an IRIS alert to all students and parents through both text and
voice messaging.
2. Critical updates will be posted to the main page of our website.
3. Local news websites have timely data on the school closings link.
In our effort to provide our parents, vendors and community organizations with reliable information
regarding school closures due to weather, human-made disasters or natural disasters, St. Agnes uses a
mass communication system to notify our community by phone call and text message.
If we should have to close because of an emergency, we will list the closing immediately on the
websites above when possible. In most cases, St. Agnes will also notify parents by phone, text or email.
Make sure to log on to AcademyConnection and verify your email address in your profile so that you
don't miss any messages.
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If an emergency situation occurs during the school day, the administration will decide whether or not to
dismiss school.
Fire Drills and Tornado Evacuation
Evacuation plans are posted in classrooms, assembly areas, and halls. All students are urged to consider
the seriousness of fire drills and tornado evacuations. Such drills are preparation for the reality of fire or
disaster. Silence, order, and speed are of the utmost importance in any emergency evacuation.
Crisis Plan
St. Agnes has developed an extensive plan for responding to various crisis situations. The decision to
enact the plan rests with the principal in conjunction with other administrators.
ASBESTOS
The Environmental Protection Agency requires that all school buildings be inspected to determine if any
asbestos-containing materials are present. St. Agnes has complied with this regulation and the buildings
have been inspected by an EPA certified inspector. St. Agnes Academy has additionally complied with
the directives of the Diocese of Galveston-Houston by adopting and maintaining an AHERA (Asbestos
Hazard Emergency Response Act) Management Plan.
VI. FINANCIAL POLICY – TUITION AND FINANCIAL AID
TUITION
The St. Agnes Academy Board of Directors has set the tuition at $15,450 for the 2013-2014 school year.
A non-refundable $600 payment is due at registration. This amount includes a $100 non-refundable
registration fee and a $500 non-refundable tuition down payment. An additional deposit for laptops is
also due at registration.
Tuition Policies:
 Tuition must be paid in full each semester before your daughter will be admitted to class.
 All financial obligations must be current for the student to continue at St. Agnes Academy.
 All financial obligations must be current for all documents to be released, such as grades,
transcripts and NetView access.
REFUND POLICY
If a student withdraws from St. Agnes Academy, a prorated tuition balance refund will be granted only
in the case of:
 An extended illness
 A move of the student’s family from the Houston area
 Withdrawals requested by St. Agnes Academy
The tuition is prorated by month, with 20% of the semester tuition balance charged for each month or
partial month a student is enrolled at St. Agnes Academy. Tuition balance refunds for withdrawals
other than the reasons listed above will be granted as follows:
 First semester withdrawals:
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o In August – 75% semester tuition balance refunded
o In September – 50% semester tuition balance refunded
o After September 30, 2010 – Will not be granted
Second semester withdrawals:
o In January – 75% semester tuition balance refunded
o In February – 50% semester tuition balance refunded
o After February 28, 2011 – Will not be granted
AMENDMENTS TO HANDBOOK
St. Agnes Academy retains the right to amend this handbook for just cause. Students and parents will
be notified if changes are made.
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Athletic Mission
The St. Agnes Academy Athletic Department is committed to the total development of
our student-athletes. We foster the cultivation of skills that prepare student-athletes for
the ultimate competitive challenge: life. Based on the founding principles of the
school, SAA implements programs and activities designed to develop intellectual
curiosity, to work for social justice, and to act with integrity and compassion.
Athletic Vision
The St. Agnes Academy Athletic Department will provide opportunities for our
student-athletes to develop the skills necessary to successfully transition into the
school, their athletic program, and the community. Through educational programming
and a host of other additional resources, SAA will empower all participants to make
positive decisions in order to reach their full potential as students, athletes, and
citizens.
Values
Service – Serving others mentally, spiritually, and physically is paramount to student
development.
Relationships – Developing and maintaining trusting and loyal relationships with
student-athletes, coaching staff, athletic administrators, faculty, community partners,
and all support services is essential to the success of those served.
Diversity – Maintaining an inclusive culture that is supportive and respectful of
individuals regardless of race, religion, ethnicity, sexual orientation, gender,
nationality, disabilities, and socio-economic status.
Education – Fostering and nurturing an environment where traditional and nontraditional means of education are supported.
Leadership – Cultivating an environment that pursues excellence.
Character – Athletes are confident Academy women who make good decisions
regardless of peer or culture pressure. They are proud to model responsibility and treat
others as they want to be treated.
ATHLETIC AGREEMENT
As representatives of St. Agnes Academy Athletics, students are expected to
demonstrate exemplary behavior and dedication, whether at school or away.
Participation in athletics is a privilege, not a right, and student-athletes will be held to a
higher standard of commitment and decorum. In addition to the rules and regulations
set forth by the SAA Student Handbook, all student-athletes will be required to comply
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with the following guidelines and disciplinary regulations 24 hours a day, 7 days per
week, and 365 days per year. Non-compliance could result in forfeiture of any honors
or awards, including lettering, disciplinary action, loss of PE credit, and/or removal
from the athletic program.
Our athletic programs are also governed by T.A.P.P.S, the Texas Association of
Private and Parochial schools, T.I.S.C.A., Texas Interscholastic Swimming Coaches
Association, USA Field Hockey, and US Lacrosse.
Off-Season/Pre-Season Expectations
St. Agnes does not have an athletic period built into the regular school day. However,
in an effort to compete with schools having athletic periods, the coaching staff at St.
Agnes expects every student-athlete to make a commitment to attend any scheduled,
45 minute off-season/pre-season workouts after the regular school day. These
workouts are designed to prepare the student for season competition, facilitate team
building/bonding, and prevent injury through proper strength and conditioning.
Participation in other school sport practices and/or competitions will take the place of
these workouts.
Game/Practice Attendance
Every player is important to her team, and attendance is always expected and required.
If you are early, you are on time, and if you are on time, you are late. Being late or
missing games and/or practices for anything other than family emergencies or serious
illness is never acceptable and is seen as a sign of disrespect towards the team.
Communication with the coaching staff by phone and/or email is expected as soon as a
problem arises. Unexcused absences/tardiness will result in extra conditioning, and
could warrant dismissal from the team and a loss of PE credit. Excused
absences/tardiness will incur an appropriate amount of conditioning to make-up for
lost practice time. Players who miss practice the day prior to a game or who are absent
from school the day of a game should not expect to participate in that game. Please
communicate with the coaches well in advance with known conflicts or issues.
Athletic Physicals
All athletes must receive an annual physical examination from their doctor prior to the
beginning of their competition. St. Agnes also provides an annual athletic physical
night held on campus in May. The appropriate physical form and accompanying
paperwork can be found online at www.st-agnes.org under “Athletics”. Completed
forms must be turned in to the athletic trainer, not the coach, prior to athletic
participation.
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Athletic Injuries
Injuries of any kind should always be reported to the coaches immediately. Unless it is
an emergency, our athletes should always visit our athletic trainer prior to visiting the
emergency room or a personal doctor.
It is the responsibility of the athlete and coach to speak immediately with the athletic
trainer should a concussion be suspected. The athletic trainer and a physician will then
work together to determine when the athlete can return to play based on concussion
management protocol outlined through TAPPS. TAPPS requires physicians and
athletic trainers to follow a course of treatment and tests before a concussed athlete can
return to play. This includes gradual introduction back into physical activity and
contact after symptoms have resolved. For more information, please refer to the
following: http://tapps.net/PDF/Education/concussioninfo.pdf or discuss any concerns
with the athletic trainer.
Conduct/Disciplinary Action
All athletes must meet the standards for conduct as set forth in this Athletic Agreement
and the St. Agnes Student Handbook. Any behavior which is not conducive to good
sportsmanship, including disrespect towards her teacher, coach, or member of the
school administration, may disqualify a student from trying out, and/or result in the
removal of the athlete from that contest, and/or include removal from all athletics for
the remainder of the school year.
If the offense occurs at the end of a sport’s season or at the end of the year, other
action (including the withholding of a letter for that sport, loss of PE credit, and/or
others honors and awards) could be enacted.
Loss of Participation Privileges
Students shall lose the privilege of participation in athletics and/or receiving honors
and awards at St. Agnes Academy for the following:
1. Academic Dishonesty (cheating);
2. Using, possessing, or being under the influence of alcohol and/or tobacco;
3. Using, possessing, or being under the influence of marijuana, illicit drugs,
non-prescribed medication, or any other mood-changing, mind-altering, or
behavior-affecting drug;
4. Engaging or participating in bullying and/or cyberbullying;
5. Theft or stealing;
6. Engaging in lewd, disruptive or other offensive conduct that affronts St.
Agnes Academy’s standards of propriety. This also includes inappropriate
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behaviors, pictures, videos, and any other communications through social
media sites.
Please refer to the St. Agnes Student Handbook for more information and for a list of
consequences. Additionally, the head coach of each sport will address disciplinary
concerns as appropriate.
Students who quit a team prior to the completion of the season forfeit the right to try
out for another sport for the remainder of season and will also not receive PE credit.
Students who are removed from an athletic team must gain approval from the head
coach of that team and the Director of Athletics prior to future participation.
Ejections from Contests
If a player is ejected from a contest, she will be suspended for the next game and must
pay a $50 fine for the first offense according to TAPPS, TISCA, USAFH, and USL
guidelines. Any other ejections could result in dismissal from the team and/or the St.
Agnes Athletic Program.
Academic Eligibility
Ineligibility will be determined at the end of each quarter using a point system. A
failing grade is equivalent to 2 points. A “D” in any course is equivalent to 1 point. If a
student has a total of four points under this system at the end of any quarter, she will
be deemed “ineligible” until progress reports of the following quarter. An ineligible
student will not be allowed to participate in athletics until the Academic Dean and
Director of Athletics determines that progress reports indicate eligible status. If a
student becomes ineligible during her athletic season, she will not receive Athletic PE
credit for that season. Students and coaches will work together to come up with a plan
to achieve academic success.
Travel and Overnight Trips
Athletes are expected to uphold the highest standards of behavior and character while
representing St. Agnes Academy. Athletes should always remain with the team unless
the coaching staff has granted permission for alternatives. Any violation of team and
school rules will result in a loss and/or suspension of athletic privileges that will be
determined by the head coach and the administrative team.
Individual Team Rules/Expectations
Head coaches will provide additional rules and expectations for the participants in
their respective programs. They will provide a clear understanding of these guidelines
to players and parents prior to the beginning of their season.
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PARENT/COACH RELATIONSHIP
Both parenting and coaching are very difficult vocations. By establishing an
understanding between coaches and parents, both are better able to accept the actions
of the other and provide a more positive experience for everyone. Parents have the
right to know and understand the expectations placed on them and their children.
Coaches have the right to know that if parents have a concern, they will discuss it with
the coach at the appropriate time and place.
Communication parents should expect from their child’s coach:
1) Coach’s philosophy
2) Expectations the coach has for your daughter, as well as other players on the team
3) Locations and times of practices and contests
4) Team requirements, i.e., fees, special equipment needed, school & team rules, off-season
expectations
5) Procedures that will be followed if your daughter becomes injured during participation
Communication coaches expect from parents:
1) Concerns regarding your daughter expressed directly to the coach at the appropriate time
and place
2) Specific concerns in regard to the coach’s philosophy and/or expectations
3) Notification of any schedule conflicts well in advance
4) As your daughter becomes involved in athletics, she will experience some of the most
rewarding moments of her life. It’s important to understand there may be times when things
do not go the way you or your daughter wishes. These are the times discussion with the
coach is encouraged.
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Appropriate concerns to discuss with a coach:
1) The mental and physical treatment of your daughter
2) What your daughter needs to do to improve
3) Concerns about your daughter’s behavior.
Coaches make decisions based on what they believe is in the best interests of all students
participating. As you can see from this list, certain things can and should be discussed with
your child’s coach. Other things, such as those listed next, must be left to the discretion of
the coach.
Issues NOT appropriate for discussion with your daughter’s coach:
1) How much playing time each athlete is getting
2) Team strategy…game plans, line-ups, offensive and defensive plays, etc…
3) Any situation that deals with other student-athletes
4) There are situations that may require a conference between the coach and parent. These
are not discouraged, as it is important for each party to have a clear understanding of the
others’ position.
If a parent has a concern to discuss with the coach, the following procedures should be
followed:
1) Call or email the coach to set up an appointment
2) Think about what you expect to accomplish as a result of the meeting
3) Stick to discussing the facts as you understand them
4) Do NOT confront the coach before, during, or after a practice or contest. These can be
emotional times for both the parent and coach. Meetings of this nature do not promote
resolution of the situation, but often escalate it.
EXPECTATIONS OF SPECTATORS
Remember that you are at the game to support and yell for your daughter’s team, to enjoy
the skill and competition, and not to intimidate or ridicule the officials, the other team,
coaches, or its fans.
Remember that school athletics are a learning experience for students and that mistakes are
sometimes made.
Praise student-athletes in their attempt to improve themselves as students, as athletes, and
as people, just as you would praise a student working in the classroom.
Please refrain from “coaching” (as this is a T.A.P.P.S. rule violation) or engaging your daughter
in conversation during the games and/or practices. Her focus should be with her team and
coaches until her practice and/or game obligations have been completed.
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Attendance and observance of a competition is a privilege, not a license to verbally assault
others or be generally obnoxious.
Learn the rules of the game so that you may understand and appreciate why certain
situations take place.
Show respect for the opposing players, coaches, spectators, officials, and support groups.
Respect the integrity and judgment of the officials. Understand that they are doing their best
to help promote the student-athlete, and admire their willingness to participate in full view
of the public.
Recognize and show appreciation for an outstanding play by either team.
Refrain from the use of any controlled substances (alcohol, drugs, etc.) before, during, and
after the game on or near the site of the event (i.e. tailgating).
Use only cheers that support and uplift the teams involved.
Be a positive role model at events through your own actions and by censuring those around
you whose behavior is unbecoming.
Parents and spectators should be aware that the school can (and should) remove them from
the premises and can prohibit them from attending future contests due to undesirable
behaviors.
Game officials can ask that school administrators have unruly fans removed from a contest
facility.
There is no such thing as a “right” to attend athletic events. Athletic events are considered a
“privilege” and the spectator who avails themselves of it is expected to conduct him or
herself accordingly.
Keep in mind that you are a guest of the school, and that while winning is certainly an
admirable goal, it is hollow if it comes at the expense of morals, ethics, and just plain
common sense.
The school is responsible for the behavior of their spectators. The school can and will be
punished for actions of patrons in violation of T.A.P.P.S standards and rules.
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INDEX
Absence to an Assembly ........................................................................................................................ 27
Absence and Extra-curricular Participation ............................................................................................ 27
Absence and Notification of the School .................................................................................................. 26
Absence, Anticipated .............................................................................................................................. 28
Absence, Excused and Unexcused .......................................................................................................... 26
Absence, Extended Anticipated Absence ................................................................................................ 28
Absence, Extended Illness ....................................................................................................................... 28
Academics ................................................................................................................................................ 10
Academic Probation ................................................................................................................................. 13
Accommodations ..................................................................................................................................... 17
Alcohol or Illegal Drugs ................................................................................................................... 44, 45
Amendments to Handbook ...................................................................................................................... 47
Announcements for Students ................................................................................................................... 32
Asbestos ................................................................................................................................................... 47
Assembly Dress ...................................................................................................................................... 25
Attendance ............................................................................................................................................... 26
Attendance Probation ............................................................................................................................... 28
Behavior Agreement for Trips ................................................................................................................ 30
Birthday Celebrations .............................................................................................................................. 32
Bullying ................................................................................................................................................... 42
Cellular Phones ........................................................................................................................................ 32
Cheating and Plagiarism .......................................................................................................................... 37
Cheerleaders............................................................................................................................................. 36
Clinic........................................................................................................................................................ 45
College Visits .......................................................................................................................................... 29
Course Credit ........................................................................................................................................... 10
Crisis Plan .............................................................................................................................................. 47
Curriculum ............................................................................................................................................... 11
Cyber Bullying ......................................................................................................................................... 44
Daily Bell Schedules .................................................................................................................................. 2
Dances...................................................................................................................................................... 32
Deliveries ................................................................................................................................................ 33
Designated Eating Areas .......................................................................................................................... 33
Detention............................................................................................................................................ 38, 41
Disciplinary Action ................................................................................................................................. 40
Disciplinary Probation ........................................................................................................................... 38
Discipline, Disclosure to Colleges ........................................................................................................... 41
Discipline ................................................................................................................................................. 37
Discipline Infractions ............................................................................................................................... 41
Document Release ................................................................................................................................... 14
Dress Code ............................................................................................................................................... 24
Dress Code for Dances ........................................................................................................................... 26
Dress Code for Non-uniform Days ......................................................................................................... 25
Dress Code Violations ............................................................................................................................. 26
Drinks ...................................................................................................................................................... 33
Dropping a Class ...................................................................................................................................... 11
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Drug Test ................................................................................................................................................. 44
Due Process, Disciplinary ....................................................................................................................... 42
Due Process, Academic .......................................................................................................................... 11
Early Dismissal ........................................................................................................................................ 27
Elected Office ......................................................................................................................................... 35
Elected Office: Removal from Office ..................................................................................................... 35
Email ........................................................................................................................................................ 22
Emblem, St. Agnes .................................................................................................................................... 8
Emergency Procedures............................................................................................................................. 46
Evaluation System ................................................................................................................................... 12
Examinations, Re-scheduled ................................................................................................................... 14
Examinations, Semester ........................................................................................................................... 14
Exemption, Senior ................................................................................................................................... 14
Expulsion ................................................................................................................................................ 42
Extra-curricular Eligibility ....................................................................................................................... 13
Failing Grades .......................................................................................................................................... 12
Failures, End of Year ............................................................................................................................... 13
Fax Machine ............................................................................................................................................ 33
Field Trip ................................................................................................................................................ 29
Fifteen Absence Policy ............................................................................................................................ 28
Financial Policy. ...................................................................................................................................... 47
Fire Drills and Tornado Evacuation ......................................................................................................... 46
Food ......................................................................................................................................................... 33
Four Pillars of Dominican Schools ............................................................................................................ 6
Foreword .................................................................................................................................................... 6
Free Dress ................................................................................................................................................ 25
General School Regulations ..................................................................................................................... 32
GPA II ...................................................................................................................................................... 16
Grade and Credit Information .................................................................................................................. 12
Grade Point Average ................................................................................................................................ 14
Grad at Grad............................................................................................................................................... 7
Graduation ............................................................................................................................................... 10
Graduation Honors ................................................................................................................................... 16
Guidance Program ................................................................................................................................... 17
Hall Use ................................................................................................................................................... 33
Harassment............................................................................................................................................... 42
Health Records ......................................................................................................................................... 45
History of St. Agnes Academy .................................................................................................................. 8
Honor Roll ............................................................................................................................................... 15
Inappropriate Language or Symbols ........................................................................................................ 41
Ineligibility .............................................................................................................................................. 13
Insubordination ........................................................................................................................................ 42
Internet Policy ......................................................................................................................................... 20
Leaving Campus without Permission....................................................................................................... 42
Library .................................................................................................................................................... 18
Locker Use ............................................................................................................................................... 33
Lost and Found ........................................................................................................................................ 33
Lying or Deception .................................................................................................................................. 42
Make-up Work ......................................................................................................................................... 30
Medication ............................................................................................................................................... 46
57
Mission Statement of St. Agnes Academy ................................................................................................ 7
Mission Statement of the Houston Dominican Sisters .............................................................................. 6
National Honor Society............................................................................................................................ 36
Non-custodial Parents .............................................................................................................................. 14
Official Records ....................................................................................................................................... 13
Organizations ........................................................................................................................................... 35
Parent Notification ................................................................................................................................... 33
Parking Regulations ................................................................................................................................. 31
Pep Rallies ............................................................................................................................................... 33
Personal Websites and Blogs ................................................................................................................... 23
Philosophy and Goals ............................................................................................................................... 7
Plagiarism ............................................................................................................................................... 39
Professional Intervention, Substance Abuse ............................................................................................ 44
Public Behavior........................................................................................................................................ 42
Public Display of Affection ..................................................................................................................... 42
Publications, St. Agnes .............................................................................................................................. 9
Publicizing Events ................................................................................................................................... 33
Raffle Holidays ....................................................................................................................................... 29
Rank in Class ........................................................................................................................................... 15
Report Cards ............................................................................................................................................ 12
Retreat Program ....................................................................................................................................... 17
Saturday Detention ........................................................................................................................... 38, 42
Saturday School ..................................................................................................................................... 28
Schedule Changes .................................................................................................................................... 11
School Closing ........................................................................................................................................ 46
School Code ............................................................................................................................................ 17
School Dances.................................................................................................................................... 26, 33
School Property........................................................................................................................................ 34
School Regulations ................................................................................................................................. 24
School Song ............................................................................................................................................... 9
School-sponsored Trips ........................................................................................................................... 30
Searches of Students ................................................................................................................................ 45
Service Program ....................................................................................................................................... 18
Sexuality Education, Statement on ........................................................................................................... 8
Skipping or Truancy .............................................................................................................................. 27
Smoke-free Campus ................................................................................................................................ 34
Sobriety Test ............................................................................................................................................ 44
Social Justice Education, Statement on ...................................................................................................... 8
Sports ....................................................................................................................................................... 36
Stealing .................................................................................................................................................... 42
Strake Jesuit Library ................................................................................................................................ 20
Strake Jesuit Students on Campus ........................................................................................................... 34
Student Welfare ....................................................................................................................................... 37
Substance Abuse ...................................................................................................................................... 44
Summer School ........................................................................................................................................ 11
Supervision on Campus ........................................................................................................................... 34
Suspension, Out-of-school ................................................................................................................. 38, 42
Tardiness .................................................................................................................................................. 30
Technology .............................................................................................................................................. 19
Telephones ............................................................................................................................................... 34
58
Ten Absences Policy ................................................................................................................................ 28
Tiger Logo ................................................................................................................................................. 9
Transcript Requests .................................................................................................................................. 13
Transfer Students ..................................................................................................................................... 10
Tuition...................................................................................................................................................... 47
Uniform, Required and Optional Parts .................................................................................................... 24
Unscheduled Interruptions ....................................................................................................................... 35
Vandalism .......................................................................................................................................... 34, 41
Verification of Enrollment ....................................................................................................................... 30
Veritas Honor Code ................................................................................................................................ 10
Visitors ..................................................................................................................................................... 34
Websites and Blogs .................................................................................................................................. 23
Withdrawal from School .......................................................................................................................... 11
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