Metadact® | Datasheet Litéra’s advanced metadata cleaner “Having used both Litéra Metadact and Workshare Protect, I believe Litéra Metadact is the better product for cleansing” Sarah Baker Business Analyst at Bevan Brittan LLP “Law firm IT organizations are challenged with an increasing number of application plug-ins they must manage that tend to have interoperability issues and impact email performance. We are pleased that BDS operates seamlessly with Metadact, providing law firms with advanced protection of confidential documents without changing sender behavior.” Reputation is your company’s most valuable asset, and it can be easily compromised by the unintentional disclosure of sensitive information. Document metadata is one of the biggest sources of these leaks, because it is not easily visible to the user. Metadact reduces the risk of sharing confidential information and increases regulatory compliance by removing metadata from Microsoft Office and PDF documents as well as providing conversion capabilities to PDF-A when needed. This user-friendly, desktop-based utility allows users to preview metadata in their documents, and analyzes and cleans documents before they are sent out or filed. Metadact identifies and removes all the commonly known types of metadata such as author and creation date, as well as many other types of hidden information such as previous revisions, total editing time and much more. It can even clean obscure data such as Excel formulas, PPT notes, and embedded emails. Intelligent Find & Replace capabilities can be used to ensure sensitive data such as social security numbers or credit card information is also removed. Each time a user sends an e-mail, Metadact will confirm cleaning and users will be alerted when action is required, such as sending track changes or unlocking a password protected document. Fully integrated with all major e-mail and document management systems, Metadact can batch process folders and subfolders. Administrator tools define which metadata should be removed and what level of user override, if any, should be available. Protect confidential and sensitive information with Metadact. Charlie Magliato Legal Practice Manager Biscom Quick Facts Clean metadata from Microsoft Word, Excel, PowerPoint, PDF, images, ZIP files. n Desktop metadata removal. n Enforce metadata removal policies across the organization. n Create personal and business-wide policies and settings. n The Content Confidence® Company Batch processing for folders and subfolders. n Preview metadata found in documents. n Features SYSTEM REQUIREMENTS n Windows XP, 2003, Vista, 7, or 8.0 n Office XP, 2003, 2007, 2010, or 2013 n 2.0+ GHZ Processor n 2 GB RAM, 4 GB recommended n 500 MB available hard drive space n .Net Framework 3.5 (and above) INTEGRATION n Autonomy/iManage (WorkSite, DeskSite, FileSite & MailSite) n OpenText, including DM 5, DocsOpen n NetDocuments n PowerDocs n WORLDOX n Other leading document management systems n Office XP, 2003, 2007, 2010, 2013 n Microsoft SharePoint CREATE CUSTOM POLICIES AND SETTINGS Create custom policies and settings that allow administrators to determine which types of files and metadata need to be cleaned. Control the individual user’s ability to change or override corporate policies and settings. Security settings can also be controlled based on the template used to create a document. CLEAN AND CONVERT FILES Clean Microsoft Office, PDF, image, and ZIP files, and convert select formats to PDF/PDF-A files. CHOOSE WHICH TYPES OF METADATA TO CLEAN Remove basic metadata, as well as many other types of hidden information such as previous revisions, who received the document, total editing time and much more. Clean data such as Excel formulas, PowerPoint speaker notes, hidden cells, tracked changes and attachments to embedded emails. Accept or ignore active tracked changes in a document prior to cleaning. Create profiles for simple, one-click metadata removal. CLEAN METADATA FROM WITHIN MICROSOFT OUTLOOK Clean metadata from attachments within Microsoft Outlook, including Word, Excel, Power¬Point, and PDF files using the convenient Metadact ribbon built into Microsoft Office. BATCH CLEAN Select and clean multiple documents simultaneously with batch cleaning. Clean entire folders or email attachments at one time. VIEW DETAILED REPORTS Review metadata detected in documents and save reports for future retrieval. See which types of metadata and how many instances were removed, as well as the context of those instances. SPECIFY “SAFE” E-MAIL DOMAINS Classify select email domains as “safe” so that emails sent to such designated domains will not be cleaned. INTELLIGENT CONTENT CLEANING Intelligent Find and Replace redacts text in Microsoft Word documents that matches a specific pattern. For example, identification numbers (state ID, Social Security, or National Insurance numbers) can be replaced with anonymous characters such as “XXX-XX-XXXX.” After processing, you can see a detailed report of every occurrence. ABOUT LITÉRA® Litéra offers a comprehensive content risk management suite of cyber-secure document creation, collaboration, and control technology that provides organizations with unsurpassed Content Confidence®. Litéra’s patented solutions increase productivity throughout the document lifecycle, and enable more secure and effective collaboration between people, teams and organizations to empower ideas that drive success. Litéra solutions offer information workers and mobile professionals the ability to manage their documents and data with a degree of control not available through any other applications on the market. SEAMLESS INTEGRATION WITH WINDOWS EXPLORER AND DOCUMENT MANAGEMENT SYSTEMS Clean files without having to open them first with an easy right-click command via Microsoft Windows Explorer and document management system integration. EXCLUSION LIST Apply specific actions and create exclusion lists for select types of metadata such as bookmarks, fields, VBA variables, and custom properties. RISK ASSESSMENT Metadact provides an estimate of the metadata risk contained in a document based on multiple variables, including metadata quantity, type, and location. Litéra® is a registered trademark of Litéra Corp. All other brand names, product names or trademarks belong to their respective holders. US +1 336.375.2991 EU +44 2033 186 140 sales@litera.com www.litera.com UNITED STATES n UNITED KINGDOM n UKRAINE n SPAIN n INDIA n SINGAPORE 01/14