1. No category

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MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES
Mhasrul, Vani-Dindori Road, Nashik – 422 004.
(An ISO 9001:2008 Certified University)
Tel : (0253) 2539145/149 EPABX:0253-2539100,300 Fax : 0253-2539146,
Email: registrar@muhs.ac.in/purchase@muhs.ac.in, Website :http://www.muhs.ac.in
E-TENDER NOTICE NO.PUR/14/2014-15
Maharashtra University of Health Sciences, Nashik invites e-tender for Supply
of USB External Hard Disk (2TB), 41 Nos. from manufacturer/ authorized dealer.
Tender form, fee, EMD, detail terms and conditions are available on
http://mahatenders.gov.in, University authority reserve right to accept or reject any or
all tender(s) without giving any reason..
Date:09/10/2014
Registrar,
MUHS, Nashik
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MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES
(An ISO 9001:2008 Certified University)
o.kh & fnaMksjh jksM] EgljQG] ukf'kd &422 004VANI ROAD, MHASRUL, NASHIK - 422 004.
Tel : (0253) 2539145/ EPABX:0253-2539100,300 Fax : 0253-2539146,
Web :http://www.muhs.ac.in
E-TENDER NOTICE NO.PUR/14/2014-15
TENDER FOR SUPPLY OF USB External Hard Disk (2TB)
Seal & Signature of the Tenderer
MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES
VANI ROAD, MHASRUL, NASHIK - 422 004.
Tel : (0253) 2539140,145 Fax : 0253-2539146
Web :http://www.muhs.ac.in
E-TENDER NOTICE NO.PUR/14/2014-15
Maharashtra University of Health Sciences, Nashik invits e-Tender for “Supply of
USB External Hard Disk (2TB)” from Manufacturer / Authorized Dealer.
The Details of e-Tender is as follows :Sr. Description of the
No. Items
Qty.
1.
41
Nos.
USB External Hard
Disk (2TB)
Estimated
Cost
(In Rs.)
3,00,000/-
EMD
Amount
(In Rs.)
9,000/-
SD Amount
(In Rs.)
5% on accepted
amount in form
of PBG
Cost of
e-Tender
Form
750/(Nonrefundable)
The Detailed technical specifications of the requirements mentioned above are
given in the “ANNEXURE – I” appended to the tender
e-Tender Time Table
1
e-Tender Publishing Date
Date 09/10/2014
Time 11.00
2
Tender Sale/Download Start
Date and Time
Date 09/10/2014
Time 11.00
Bid Submission Strat Date and
Time
Closing Date and Time of
Date 09/10/2014
Time 11.00
Date 29/10/2014
Time 17.00
3
e-Tender
4
Physical Submission of D.D. of Date 30/10/2014
Time 16.00 p.m.
EMD and Tender form fees
should be submitted in sealed
DD should be in the favour of
envelop
“The Registrar, Maharashtra University of Health
Sciences Nashik.”, Vani Road, Mhasrul,
Nashik - 422 004.
5
Date and place of Online
Opening of e-Tender (Bid
Opening Date)
Seal & Signature of the Tenderer
Date 31/10/2014
Time 12.00 p.m.
“Maharashtra University of Health Sciences, Nashik,
Vani Road, Mhasrul, Nashik - 422 004.
Tel : (0253) 2539149/145
MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK
SECTION – A
Main Tender Document
Name of Work: “Supply of USB External Hard Disk (2TB)”
TENDERING PROCEDURE
1.
GUIDLINE TO BIDDER ON THE OPERATION OF ELECTRONIC
TENDERING SYSTEM OF MAHARASHTRA UNIVERSITY OF HEALTH
SCIENCES, NASHIK.
1.1
BLANK TENDER FORMS
1.2
1.3
1.4
1.5
1.6
1.7
Tender form can be downloaded from the e-tendering portal of Government of
Maharashtra i.e http:/www.mahatenders.gov.in after entering the details of payment
towards fees as per the Tender Schedule.
The prospective tenderers are free to ask for any additional information or clarification
either in writing or orally concerning the work, and the reply to the same will be given by
the Purchase Department, Maharashtra University of Health Sciences, Nashik and the
same will be made available on e-tendering portal of Government of Maharashtra i.e
http:/www.mahatenders.gov.in and this clarification referred to as common set of
condition/deviations (C.S.D) shall form part of tender documents and which will also be
common and applicable to all tenderers.
The tender submitted by the tenderer shall be based on the clarification and shall be
unconditional. Conditional tenders will be summarily REJECTED.
All tenderers are cautioned that tenders containing any deviation from the contractual
terms and conditions, specifications othere requirements and conditional tenders will be
treated as no responsive.
Tenders should have valid class II/III Digital Signature Certificate (DSC) ontained from
any Ceritifying Authorities. In case of requirement of DSC, interested Bidders should go
to http:/www.mahatenders.gov.in and follow the procedure mentioned in the document
‘Procedure for application of digital certificate.
For any assistance on the use of Electronic Tendering System (ETS), users may call the
number:24 x 7 Help Desk Toll Free No. 1800-3070-2232.
Tenderers should install the mandatory components available on the home page of
http:/www.mahatenders.gov.in under the se ction ‘Mandatory Components’ and make the
necessary Browser Setting provided under section ‘Internet Explorer Setting’
http:/www.mahatenders.gov.in.
Seal & Signature of the Tenderer
2.
PRE-REQUISITES TO PARTICIPATE IN THE TENDERS PROCESSED
BY
2.1
ENROLMENT AND EMPANELMENT
ELECTRONIC TENDERING SYSTEM.
OF
CONTRACTORS
ON
The contractors interested in participating in the Tenders of MUHS, Nashik process by
using the Electronic Tendering System shall be required to enroll on
http:/www.mahatenders.gov.in the Electronic Tendering System to obtain user ID.After
submission of application for enrolment on the system, the application information shall
be verified by the authorized representative of the service provider. If the information is
found to be complete, the enrollment submitted by the process of enrollment either from
Helpdesk Support team on enroll directly on web site http:/www.mahatenders.gov.in.
2.2
OBTAINING A DIGITAL CERTIFICATE
The digital certificate are issued by an approved Certifying Authority Authorized by the
Controller of Certifying Authorities of Government of India through their Authorized
Representatives upon receipt of documents required to obtain a Digital Certificate. Bid
data/ information for a particular Tender may be submitted only using the Digital
Certificate which is used to encrypt the data during the Bid preparation. In case, during
the process of preparing and submitting a Bid for a particular tender, the contractor loses
his/her Digital Signature Certificate (i.e due to virus attack, hardware problem, operating
system problem); he/she may not be able to submit the Bid online. Hence, the users are
advised to store his/her Digital Certificate secure and if possible, keep a backup at safe
place under adequate security to be used in case of need. In case of online tendering, if
the Digital Certificate issued to an Authorized User of a partnership firm is used for
signing and submitting a bid, it will be considered equivalent to a no objection
certificate/power of attorney to that user to submit the bid on behalf of the partnership
Firm. The partnership firm has to authorize a specific individual by an authorization
certificate sign wed by a partner of the firm (and in case the applicant is a partner, another
partner is required to authorize in the same form) to use the digital certificate as per
Indian Information Technology Act, 2000.
Unless the Digital Certificate is revoked, it will be assumed to represent adequate
authority of the Authorized user to bid on behalf of the firm for the tenders processed on
the Electronic Tender Management System of Government of Maharashtra as per Indian
Information Technology Act 2000. The Digital signature of this authorized user will be
binding on the firm. It shall be the responsibility of partners of the firm to inform the
certifying authority or sub-certifying authority, if the Authorized user changes, apply for
a fresh Digital Signature Certificate. The procedure for application of a Digital Signature
Certificate will remain the same for the new authorized user.
The same procedure holds true for the Authorised Users in a Private/Public
Limited Company. In the case, the authorization Certificate will have to be signed by the
Director of the Company or the reporting authority of the applicat. For information of the
process of application for obtaining Digital Certificate, the contractors may visit the
section ‘Digital Certificate’ on the home page of the electronic tendering system.
Seal & Signature of the Tenderer
2.3
RECOMMENDED HARDWAE AND INTERNET CONNECTIVITY
To operate on the electronic tendering system, the contractors are recommended to use
computer system with at least 1 GB RAM and broadband connectivity with minimum
512 kbps band width, windows 7.0, Java 6.10 and I.E.7.0 and above.
2.4
To operate on the electronic tendering system of government of Maharashtra, the
computer system of the contractors is required be set up. The contractors are required to
install utilities available under the section mandatory installation components on the
home page of the system. The utilities are available for download freely from the above
mentioned section. The contractors are requested to refer to the e- Tendering toolkit for
Bidders available online on the home page to understand the process of setting up the
system, or alternatively, contract the helpdesk support team on information/guidance on
the process of setting up the system.
3.
STEPS TO BE FOLLOWED BY CONTRACTORS TO PARTICIPATE IN
THE e-TENDERS PROCESSED BY MAHATENDERS
3.1
PREPARATION OF ONLINE BRIEFCASE
All contractors enrolled on the Electronic Tendering System of Government of
Maharashtra are provided with dedicated briefcase facility to store documents/files in
digital format. The contractors can use the online briefcase before starting the Bid
Preparation and submission stage. In Case, the contractors have multiple documents
under the same type (e.g. multiple work completion certificates) as mentioned above, the
contractors advised to either create a single pdf file of all the documents of same type or
compress the documents in a single compressed file in zip or rar formats and upload the
same. It is mandatory to upload the documents using the briefcase facility. Therefore, the
contractors are advised to keep the documents ready in the briefcase to ensure timely bid
preparation.
Note: Uploading of documents in the briefcase does not mean that the documents are
available to Maharashtra University of Health Sciences, Nashik at the time of tender
opening stage unless the documents are specifically attached to the bid during the online
bid preparations as well as during decryption.
3.2
ONLINE VIEWING OF DETAILED NOTICE INVITING TENDERS
The contractors can view the detailed tender notice along with the time schedule (key
Dates) for all the live tenders released by Maharashtra University of Health Sciences,
Nashik on the e-Tendering portal on http:/www.mahatenders.gov.in under the
organization of Maharashtra University of Health Sciences, Nashik.
3.3
DOWNLOAD OF TENDER DOCUMENTS
The pre-qualification/Main Bidding documents are available for free downloading.
However to participate in the online tenderer, the bidder must purchase the bidding
documents online by filling up details of demand draft (DD) towards the coast of tender
form fee.
Seal & Signature of the Tenderer
4.
General Guidelines for Submission of Tender
Please read the following conditions carefully before you fill up and submit the
tender form.
4.1
Every bid is to be submitted in two parts, viz.,
(a) Technical Bid. (b) Commercial Bid.
4.2
Only the Commercial Bid will contain rates. The technical bid must not contain
the rates. If it does, then the whole bid will be summarily rejected.
2.1
5.
Documents to be submit with Technical Bid
(A) Authorisation letter
(1) The authorization letter on the letter head of the
principal/company allowing their authorised Dealer/
distributor or representative to submit the tender
quoting the Tender No. should invariably be attached
to the technical bid.
(2) Certified-copy of Shop Act registration certificate/
Company Registation document Central Sales Tax
/VAT registration, PAN No. & Central Sale Tax/ VAT
clearance Certificate/Challan for the period ending
attached Dec.2013, must be with the technical bid.
(B)
ISO Certificate
If the manufacturer has ISO / ISI accreditation, the
Photo copy of the same may be attached in the
technical bid envelope.
(C)
Earnest Money
Deposit (E.M.D)
The Technical Bid envelope must be accompanied with
the details of bank demand draft of an appropriate
EMD amount for the items bid for this Tender. The
E.M.D. may be in the form of crossed Account Payee
Demand Draft drawn on any Indian Nationalized bank
payable at Nashik in favor of “Registrar, M.U.H.S.
Nashik”. Tender without E.M.D. will be summarily
rejected.
(D)
Technical
Information
The relevant product information, Company profile,
Technical Specification sheets, Technical Test results
should be submitted along with Technical Bid. Failure
to submit this information could result in
disqualification.
(E)
Technical
Verification
Prior to purchase of goods Pre-Bid verification being
carried out by Tech.Committee members for which it
is to be carried in the premises of the University and
demonstration been given for its utility, after due
satisfaction the commercial Bid of successful Tenderer
will be open.
Seal & Signature of the Tenderer
(F)
Technical
Compliance Report
Annexure-II
Technical Compliance Report as given in Annexure-II
must be filled in and submitted along with
Technical Bid.
(G)
Acceptance of
Conditional offers are liable to be summarily rejected.
Terms and Conditions
of Tender.
(H)
Annexure –III
(Check List)
6.
Document to be enclosed with commercial Bid
Quotation
Annexure-III (Check List) duly filled in must be
enclosed with Technical Bid. Failure to do so could
result in disqualification.
The Commercial Bid
(Bill of Quantity)
must be quoted in B.O.Q.
7.
General Terms and Conditions
(A)
Rates
The item rates must be quoted by the bidder in
B.O.Q. The rates of the item must be inclusive of
all taxes, LBT/Octroi, levies, insurance, transportation
of the material and inclusive of supply and testing and
on site comprehensives warranty. The period of on site
comprehensive warranty of 1 year for equipment is
mentioned in Annexure –I
(B)
Validity of
offer
The offer should be valid for the period of 4 Months
(120 days) from the date of opening of the Commercial
tender.
(C)
Short Listing of
Vendor
The University will short list technically qualifying
vendors and commercial bids of those vendors will
only be opened later. The venue, date and time for
opening of commercial bid will be intimated at
appropriate time to the concerned bidders.
(D)
Acceptance of
tender
The University does not bind itself to accept the lowest
or any other tender. The University has reserved the
right to reject any or all tenders without assigning any
reason for the not acceptance.
(E)
Agreement
Acceptance of Purchase Order by the successful
tenderer is itself an agreement. A separate agreement
between Tenderer and M.U.H.S., Nashik on Hundred
rupees bond paper has to be executed and the same
must be notarised from authorised notary. The cost of
bond paper and notary expenses will be borned by the
tenderer.
Seal & Signature of the Tenderer
(F) Security Deposit
The successful tenderer will be required to deposit
Security Deposit (S.D.) @ 5% of the accepted value
will be in the form of Performance Bank Guarantee
(PBG) of any nationalized bank, valid for warranty
period, from the date of installtion & commissioning.
The Performance Bank Guarantee will be returned back
/dischargedonly after successful completion of
warranty period from the date of installation and after
due certification by the User Department/ HOD
Computer Section or the team appointed by the
University.
(G)
Warranty
The bidder must give on site comprehensive warranty
for USB External Hard Disk (2TB) including all parts.
The warranty maintenance period of 1 year will
commence from the date of Installation &
commissioning and due certification by the team
appointed by the University.
(H)
Terms of
Payment will be made by RTGS/Electronic Clearing
System on supply and testing of USB External Hard
Disk (2TB) & after submission of performance bank
guarantee for the 5% of the accepted value, receipt of
agreement and after due certification by the User
Department/ HOD Computer Section or the team
appointed
by
the University after satisfactory
functioning of Tablets.
Payment
(I) Delivery,
Installation &
Commissioning
The bidder must deliver the material within a 4 weeks
from the date of purchase order. The bidder must
deliver all the material in one lot, in any case part
supply will not be accepted. Installation and
commissioning must be completed immediately after
the supply of material. In case of delay in delivery,
installation and commissioning, the penalty at the rate
of One Percent (1%) per weak of accepted value will
be charged and will be recovered from payments or
Security Deposite (S.D.)/ Performance Bank
Guarantee.
(J)
The material to be supplied should be strictly as per
the technical specification mentioned in the Purchase
Order. The delivered material will be inspected by the
User Department/ HOD Computer Section or the team
appointed by the University. The supplier will have to
replace the rejected material at their own cost
immediately.
Inspection
Seal & Signature of the Tenderer
(K)
Increase or
Decrease in
quantity
The quantity of items mentioned in the tender may
be increased or decreased. The supplier will not be
entitled for any compensation for a decrease in the
quantity. In case of increase in the quantity items, the
supplier must supply the items at the rates mentioned
in the Purchase Order within time.
(L)
Failure to
supply
In case the tenderer fails to supply the ordered material
within the stipulated time period. The University
shall forfeit the E.M.D. amount.
(M)
Refund of E.M.D.
The E.M.D. of
disqualified tenderers will be
refunded immediately on completion of tender
procedure.
E.M.D. of qualified tenderer will be
refunded after successful installation, commissioning,
after receipt of agreement & Performance Bank
Guaranty as per Clause 7(H) & 7(J) respectively and
certification by concerned authority.
(N)
Governing Laws &
Jurisdiction.
1) The decision of the Hon’ble Vice Chancellor will be
treated as a final decision in any leagal complication
arising in future.
2) No suit or any legal proceeding with regard to any
matter arising in respect of this tender shall lie in any
court save the competent city civil court at Nashik.
Registrar,
Maharashtra University of
Health Sciences, Nashik
I/We have read all above terms & conditions and here by accept and undertake to
be binding to it.
Place. :
Date :
Seal & Signature of the Tendere
MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK
ANNEXURE – I
Technical Specifications of USB External Hard Disk (2TB), Quantity -: 41 Nos.
Sr. No. Features
1
Capacity
2 TB
2
Connectiviy
USB 3.0
3
Form Factor
Portable
4
O.S. Supported
Windows XP & Above, MAC OS X 10.4.8 & above
Signature of the Tenderer
( Name and Address with Seal)
MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK
ANNEXURE – II
Technical Compliance Report of USB External Hard Disk (2TB) :Technical Specification
Capacity
2 TB
Connectiviy
USB 3.0
Form Factor
Portable
O.S. Supported
Windows XP & Above,
MAC OS X 10.4.8 & above
Technical Specification
Offered / quoted
Remarks.
Whether complied or
otherwise
Signature of the Tenderer
( Name and Address with Seal)
MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK.
ANNEXURE – III
Check List for Technical Bid
The following documents serially numbered (ie.1,2,3 etc.) on the top of each page, are
required to be enclosed along with Technical Bids.
Sr.
No.
1.
Tender
Clause No.
5 (A) (1)
DOCUMENT NAME
ENCLOSED
(Yes/No)
2.
5 (A) (2)
3.
5 (A) (2)
Central Sales Tax/VAT registration
Certificate
4.
5 (A) (2)
PAN card Photo copy
5.
5 (A) (2)
6.
5 (B)
Central Sale Tax/VAT clearance
Certificate / Chalan for the period
ending Dec. 2013
Certification of ISO/ISI
7.
5 (C)
Earnest Money Deposit
Rs. 9,000/DD No.= _____________________
Bank Name =
8.
5 (D)
Technical Information of the Company
and Products
9.
5 (F)
Technical Compliance Report
10.
5 (H)
This Check List attached to the original
tender document and kept in technical
bid envelope.
11.
-
Tender form is downloaded from
http:/www.mahatenders.gov.in Website
attached form fee Amount Rs.750/DD No.= _____________________
Date Bank Name –
Page Serial
No.
Principal Manufactures authorization
letter/ Certificate of Dealership
Shop Act Registration Certificate/
Company Registation document.
Signature of the Tenderer
(Name and Address with Seal)
MAHARASHTRA UNIVERSITY OF HEALTH SCIENCES, NASHIK
Bill of Quantity (B.O.Q.)
(To be kept in Commercial Bid)
The Rates of USB External Hard Disk (2TB):Sr.
No
1.
Name of the Items
(Detailed Technical Specifications
as per Annexure-I attached to the
Tender Form)
USB External Hard Disk
(2TB)
Qty. Rate (Rs.) per unit inclusive of
all taxes, LBT, levies, insurance,
transportation,
commissioning
Comprehensive
1 Year.
Total Amount
(Rs.)
installation,
&
Onsite
Warranty of
41
Nos.
Signature of the Tenderer
(Name and Address with Seal)