The Great Lakes Comic-Con
The Great Lakes Comic-Con http://www.GreatLakesComicCon.org Friday, October 17 – 5PM to 9PM Saturday, October 18 – 10AM to 6PM Macomb Community College, South Campus Sports and Expo Center 14500 E. 12 Mile Rd Warren, MI 48088 EXHIBITOR REGISTRATION FORM Business Name: _______________________________________________________ Exhibitor Name: ________________________________________________________ Mailing Address:________________________________________________________ City: _____________________________State:_______________ Zip: ____________ Phone: _____________________ Email: ____________________________________ Web Site: ______________________________________________________________ Facebook: ____________________________________________________________ Exhibitor Bio/Merchandise Description (As you would like it listed in our program guide. Please be brief. We may edit your response due to space limitations. *** NOTE: We cannot guarantee the inclusion of descriptions in the program guide from contracts received after September 26, 2014***). ______________________________________________________________________________ ______________________________________________________________________________ May we use your Web Site/Facebook in our promotions? ( ) Yes ( ) No Type(s) of Merchandise to Be Displayed: (Please check all that apply) New Comics ( ) Back Issue Comics ( ) Variants ( ) Trade Paperbacks ( ) Original Comic Art ( ) Action Figures ( ) Toys ( ) Non-Sports Cards ( ) Posters ( ) Role Playing Games ( ) Collectible Game Cards ( ) Anime ( ) T-Shirts ( ) Other (specify)__________________________________ Table Pricing Each paid booth/table will receive two (2) Exhibitor badges Vendor Booths (10'x10') Aisle = $300 Corner = $350 (SOLD OUT) Artist Alley Tables (8 foot table) $150 Pricing Aisle Booth: $300 for 10’x10’ aisle booth with One (1) 8’ table, One (1) chair Quantity _____ x $ 300 = $ _______ Corner Booth: (SOLD OUT) $350 for 10’x10’ corner booth with Two (2) 8’ tables, One (1) chair Quantity _____ x $ 350 Number of additional Exhibitor Badges Requested Quantity _____ x $ 25.00 = $ _______ Electrical drop for booth (optional) +$10.00 = $ _______ Number of additional tables (8 foot table + 1 chair) Quantity _____ x $ 10.00 = $ _______ +$10 fee (if paid by Paypal or Credit Card) + $ _______ 10 x 10 Booth Reservation 10 x 10 Booth Reservation 10'x10' Booth Space Total Amount Enclosed for booth(s)= ____________ Pricing $150 for One (1) 8’ table, Two (2) chairs Quantity _____ x $ 150 = $ _______ Number of additional Exhibitor Badges Requested Quantity _____ x $ 25.00 = $ _______ Electrical Drop for table area (optional) +$10 = $ _______ Number of additional chairs Quantity _____ x $ 2.00 = $ _______ +$10 fee (if paid by Paypal or Credit Card) + $ _______ Total Amount Enclosed for Artist Alley Table(s)= ___________ Professional Status (check all that apply): ___Writer ___Penciler ___Inker ___Colorist ___Editor ___Letterer ___Creator ___Painter Other:___________________________________ No collections may be sold in Artist's Alley. Artist Alley tables are for display and selling of creator-made merchandise. Items that were not personally created by the artist/creator, such as industry comic books, toys, etc, cannot be sold in the Artist Alley. You must purchase a vendor booth to sell such items. Those in violation will be charged the full 10x10 booth fee. Artist Alley Reservation Artist Alley Reservation Artist Alley Tables (8 foot table) CREDIT CARD AUTHORIZATION FORM (There is an additional $10 charge for credit card payments) (Credit Card payments will be billed as WebHeadComics.com on your statement) Name on Card: _____________________________________ Credit Card Number: _________________________________ Exp Date: _________________ CVV: ___________________ Signature: ___________________________ Date: _________ Billing address (if different from above) I hereby authorize The Great Lakes Comic-Con to charge my booth/table fees to my account. (Credit Card payments will be billed as WebHeadComics.com on your statement) AUTHORIZATION SIGNATURE__________________________________________ Remember to include a signed Exhibitor contract with your payment. PAYMENT BY PAYPAL Payments can be made online using PayPal. Please send your payment to info@greatlakescomiccon.org when using Paypal. There is an additional $10.00 charge for using PayPal, please add this to your payment. Please do not forget to mail in a signed Exhibitor contract. PAYMENT BY PERSONAL CHECK Please make checks payable to The Great Lakes Comic-Con. There will be a $50 charge for any checks returned unpaid. MAIL THIS CONTRACT TO: OR FAX IT TO: The Great Lakes Comic-Con P.O. Box 879 Washington Township, MI 48094 888-417-4416 Remember to include this signed Exhibitor contract with your payment. Exhibitor Contract Terms A. Booth/Table Space 1. The Great Lakes Comic-Con will provide a 10’x10’ aisle booth area for exhibitor with (1) 8’ table, (1) chair and (2) badges. 10' x 10' corner booths will be provided with (2) 8’ tables, (1) chair and (2) badges. All booths are 10' x 10' with an 8' high curtained backdrop. Artist Alley tables are 8 feet in length, with (2) chairs and (2) badges, and five feet of space behind the table with no curtained backdrop. Please Note: Vendors are permitted to bring their own additional tables or chairs to the Comic-Con. However, vendors must ensure that the bottom/feet of the tables and chairs do not harm the floor of the venue. The floor of the Sports and Expo Center also serves as a running track and the soft/foamy floor can tear/puncture. Carpet strips under the feet of tables and chairs works well to protect the surface, as do pieces of thick cardboard. Additional tables and chairs can be rented for a small fee. Refer to the reservation form for additional tables and chairs. 2. 3. 4. 5. B. Set-up and Tear Down 1. 2. C. 2. 3. 2. 3. 4. 5. Exhibitors must be sure that all noise levels from sound systems are kept to a minimum. The Great Lakes Comic-Con reserves the right to determine at what point that noise level constitutes interference with others and must be discontinued. No exhibit may block or interfere with other exhibits and may not exceed booth space or 8 feet in height. Any damage caused to the building or its furnishings by the Exhibitor is the sole responsibility of the Exhibitor. Exhibitor agrees to remain set up during all exhibit hours. No early breakdowns of exhibits are allowed without the prior consent of the show promoters. Exhibitors must stay within the boundaries of their exhibit space. Merchandise for Sale 1. 2. 3. 4. F. Exhibitor understands the payment policy and agrees to pay as per the terms of the application. There will be a $50.00 fee for checks returned unpaid. All deposits are non-refundable. Display Regulations 1. E. Vendors will be permitted to enter the venue starting at 12PM/Noon on Friday, October 17, 2014 for set-up. On Saturday, October 18, 2014, vendors may enter the venue starting at 8AM. Vendors must have all items removed from the facility by 9PM on Saturday, October 18, 2014. Payment for Space 1. D. Electrical services are available, but must be requested when booth/table space is reserved. There is an additional $10 charge for electrical drops, which is paid with your booth/table reservation. Refer to the reservation form for information. The Great Lakes Comic-Con reserves the right to change booth locations at the promoter’s discretion. Exhibitor will keep their booth/table area clean and is responsible for any damage. Exhibitor agrees to leave the area "broom clean" at the close of the show. Renting, Selling, or Subletting booth space is strictly prohibited. Exhibitor agrees that all merchandise for sale is legal and licensed. Bootleg merchandise is prohibited, and the promoter is not responsible, but will take action if necessary. ABSOLUTELY NO PORNOGRAPHY OR ADULT ONLY MATERIAL IS TO BE SOLD AT ANY TIME AT THE GREAT LAKES COMIC-CON. Any items found to be offensive MUST BE REMOVED from sale. The Great Lakes Comic-Con staff has final say on what is, or is not, acceptable. If you have an item that you believe someone may find to be questionable, please make sure to ask. Taxes and Licenses 1. 2. Exhibitors shall obtain any licenses, permits, identification numbers, or approvals under federal, state, or local law applicable to its activities at the event at its sole expense including the Michigan State sales tax. Exhibitor not holding a State of Michigan sales tax license agree to file a Concessionaire's Sales Tax Return within 3 days after the end of the show. 3. G. Damages & Losses 1. 2. 3. H. Macomb Community College provides overnight campus security, who patrol the parking lots, from 10:00pm Friday to 8:00am Saturday. The show promoters and Macomb Community College are not responsible for any theft or loss. Exhibitor is responsible for their own security during show hours. Cancellation 1. 2. I. Exhibitor understands that failure to file a Concessionaire's Sales Tax Return may result in a tax assessment against you by the Revenue Commissioner. No refunds will be given if exhibitor cancels. A transfer will be granted and payment will be applied to the next Great Lakes Comic-Con. Refunds will not be available due to Force Majeure (refer to I2). Liability and Force Majeure 1. Hold Harmless By signing agreement, you acknowledge that you have read, understand and agree to be bound by both the terms and conditions set on this application. You acknowledge that failure to abide by the rules may result in the loss of your Exhibitor privileges without recourse or refund. By agreeing to exhibit at The Great Lakes Comic-Con, the exhibitor agrees to protect, keep, and save the The Great Lakes Comic-Con promoter(s) and Macomb Community College forever harmless from any damage, loss, theft, cost, liability, act of god, terrorism or expense that arises from their exhibiting at this show. This agreement covers full setup, run of the show, and teardown. 2. Force Majeure In the event that Macomb Community College, or any part of the exhibit area thereof, is unavailable, whether for the entire event or a portion of the event, as a result of fire, flood, tempest, or another such cause, or as a result of governmental intervention, malicious damage, acts of wars, strike, labor disputes, riot, or agency which the promoters have no control, or should the promoters decide that because of any such cause it is necessary to cancel, postpone, or re-site the show, or reduce installation time, exhibit time, or move-out time, the Great Lakes Comic-Con, and its promoters, shall not be liable to indemnify or reimburse the Exhibitor in respect of any damage or loss, direct or indirect, arising as a result thereof. I hereby agree and will abide by the terms set forth in this agreement. Exhibitor's name (please print) _____________________________________________ Exhibitor's signature _____________________________________________ Date _____________ Remember to include this signed Exhibitor contract with your payment.
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