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Knutsford Town Council
Town Clerk: Adam Keppel-Garner
Council Offices, Toft Road, Knutsford, Cheshire, WA16 6TA
01565 653929
www.knutsfordtowncouncil.gov.uk
townclerk@knutsfordtowncouncil.gov.uk
15th October 2014
To: The Members of Knutsford Town Council Operations Committee
Dear Councillor,
You are summoned to attend the meeting of Knutsford Town Council Operations Committee to be held
at 19:00 on Tuesday 21st October 2014 in the Lower Council Chamber of the Council Offices.
Yours sincerely,
Adam Keppel-Garner
Town Clerk
Agenda
1
To receive apologies for absence
2
To note declarations of members’ interests
3
Public Participation
A period not exceeding 5 minutes for members of the public to ask questions or submit comments
th
4
To receive and confirm the minutes of the meeting held on 9 September 2014 (attached)
5
To consider the committee budget and spending to date (attached)
6
To receive and consider updates on Operational matters
a) To consider updates on the Public Toilets
b) To consider matters related to Wallwood
c) To consider matters related to 60 King Street
7
To consider the purchase of Pear Mapping Software (attached)
8
To consider a business case for an improved Outdoor Market (attached)
9
To consider matters related to the Indoor Market
10
To consider the disposal of old computers and books (attached)
11
To consider an update from the Asset Transfer Working Group (attached)
12
To consider the draft committee budget 2015/16 (attached)
13
Members questions to the Town Clerk
14
To consider the resolutions log (attached)
15
To note the date of the next meeting (02/12/14)
Knutsford Town Council
Town Clerk: Adam Keppel-Garner
Council Offices, Toft Road, Knutsford, Cheshire, WA16 6TA
01565 653929
www.knutsfordtowncouncil.gov.uk
townclerk@knutsfordtowncouncil.gov.uk
Minutes
of the
th
Operations Committee September 9 th 2014
In the Lower Council Chamber, Council Offices, Knutsford
O14/035
Present
Cllrs Raynes, Gardiner, Forbes, Malloy, Bancroft, Davies and Dean
In attendance: A Keppel-Garner (Town Clerk)
O14/036
To receive apologies for absence
Apologies were received from Cllrs C Nicholson (health), P Coan and B Coan (personal business).
O14/037
To note declarations of members’ interests
Cllr Forbes declared a non-pecuniary interest in item O14/041 on the grounds of being a member of
the Transfer of Public Assets Community of Carnegie (UK) Trust and item O14/045a on the grounds of
being disabled. Cllr Gardiner declared a non-pecuniary interest in item O14/042 on the grounds of
being known to the tenant as a Cheshire East Councillor. Cllr Raynes declared a non-pecuniary interest
in item O14/041 as Assets Portfolio holder at Cheshire East Council. Cllr Davies declared a nonpecuniary interest in item O14/041 on the grounds of being known to allotment holders.
O14/038
Public Participation
A resident addressed the committee with regards to the access to Wallwood and suggested the
Council appoint an Officer the responsibility of Equality matters. The resident spoke further regarding
St Johns Wood Community Centre and Sports Barn and Open Spaces.
O14/039
To receive and confirm the minutes of the meeting held on 22 July 2014
Members resolved to confirm the minutes as a true record, subject to a minor typographical
correction to O14/030, and they were duly signed by the chairman.
O14/040
To consider the committee budget and spending to date
Members noted the budget and spending to date after asking for clarification on current year spends
from the Town Clerk.
O14/041
To consider an update on asset transfers
The Town Clerk reported that the council’s solicitor has been chasing CEC’s solicitor but no progress
had been made since the last meeting.
O14/042
To consider matters related to 60 King St
Members resolved to exclude the public and press on the grounds of the commercial sensitivity of
discussions.
The managing agent for 60 King St provided an update on the negotiations taking place with regards
the rent review.
Members resolved to readmit the public and press.
O14/043
To consider matters related to the 2020 Vision Action Plan including the target completion dates and
working group membership
g
nd
____________
O14/7
Members resolved to adopt the action plan as submitted subject to the target date for action 4.3 being
set to October 2015. Members resolved to establish a working group consisting of Cllrs Bancroft,
Forbes and Dean and the Town Clerk to undertake the actions assigned to the Asset Transfer Working
Group.
O14/044
To receive and consider updates on Operational matters
a) To consider updates on the Public Toilets
b) To consider an update from the Cemetery working group
c) To consider matters related to Wallwood
a) Cllr Forbes reported that an agreement had been made with Cheshire East Council regarding
the use of the public toilets by parking wardens.
b) A report prepared by Cllr Bancroft was circulated and noted. The working group would
continue to look into matters and report back.
c) Members resolved to undertake the priority A tree works as per the schedule submitted.
Members requested the Town Clerk seek further quotations for a single sign at Wallwood for
the next meeting.
O14/045
To consider matters related to the Indoor Market
a) To consider external refurbishment of the Market Hall
b) To consider the draft ITT for a rebuild of the Market Hall
a) Members resolved to undertake the works outlined with the recommended contractor.
1
Members further resolved that the Town Clerk arrange the installation of external lighting.
Members requested the Town Clerk seek further quotations for external signage, in keeping
with the conservation area. Members resolved to purchase seating as per option D of the
report.
b) Members resolved to exclude the public and press due to the commercially sensitive nature
of the discussions.
Members discussed the draft ITT and it was agreed to make minor changes and seek external
input on the document prior to further consideration at the next meeting.
Members resolved to readmit the public and press.
O14/046
To consider the adoption of the Markets Policy
Members resolved to adopt the Markets Policy subject to alterations.
O14/047
To consider the resolutions log
Members noted the resolutions log and requested the font size be increased.
O14/048
To note the date of the next meeting
Members noted the date.
1
Cllr Bancroft voted in objection to this resolution.
____________
O14/8
15/10/2014
Knutsford Town Council
16:33
Detailed Income & Expenditure by Budget Heading 15/10/2014
Month No : 7
Page No 1
Committee Report
Actual
Current Mth
Actual Year
To Date
Current
Variance
Committed
Annual Bud Annual Total Expenditure
Funds
Available
% of
Budget
Operations
201
Council Offices
4090
Professional Fees
0
-350
500
4150
Premises Rental
0
2,934
3,750
4165
Cleaning Contracts
0
1,302
2,500
4167
Waste
0
146
250
4180
External contractors
0
1,167
1,500
0
5,198
8,500
3,302
0
135
180
-45
75.0 %
0
135
180
-45
75.0 %
0
5,063
8,320
3,257
Council Offices :- Expenditure
1206
Cleaning Recharges
Council Offices :- Income
Net Expenditure over Income
205
850
350
500
0.0 %
816
816
78.2 %
1,198
1,198
52.1 %
104
104
58.3 %
333
333
77.8 %
2,952
65.3 %
350
60 King Street
4090
Professional Fees
0
1,519
10,000
8,481
8,481
15.2 %
4170
Building Repairs
0
0
5,000
5,000
5,000
0.0 %
4180
External contractors
0
619
35,000
34,381
34,381
1.8 %
0
2,138
50,000
47,862
0
15,188
60,748
-45,561
25.0 %
0
15,188
60,748
-45,561
25.0 %
0
-13,050
-10,748
2,302
0
0
300
300
0
0
300
300
0
0
300
300
0
1,977
5,000
3,023
0
1,977
5,000
3,023
0
1,977
5,000
3,023
0
0
5,000
5,000
0
0
5,000
5,000
0
0
5,000
5,000
60 King Street :- Expenditure
1000
Rent income
60 King Street :- Income
Net Expenditure over Income
207
4170
Building Repairs
Net Expenditure over Income
4090
Professional Fees
Net Expenditure over Income
4999
4.3 %
0
300
0.0 %
300
0.0 %
3,023
39.5 %
3,023
39.5 %
5,000
0.0 %
5,000
0.0 %
Transfer Fees/Costs
Transfer Fees/Costs :- Expenditure
250
47,862
Other Buildings
Other Buildings :- Expenditure
232
0
0
Cemetery
Misc Costs
Cemetery :- Expenditure
Net Expenditure over Income
0
Continued on Page No 2
15/10/2014
Knutsford Town Council
16:33
Detailed Income & Expenditure by Budget Heading 15/10/2014
Month No : 7
Committee Report
Actual
Current Mth
501
Page No 2
Actual Year
To Date
Current
Variance
Committed
Annual Bud Annual Total Expenditure
Funds
Available
% of
Budget
Toilets
4101
Insurance
0
418
0
-418
-418
0.0 %
4155
Contract Costs
0
31,317
44,000
12,683
12,683
71.2 %
0
31,734
44,000
12,266
12,266
72.1 %
1205
Payments recovered
0
418
0
418
0
418
0
418
0
31,317
44,000
12,683
Toilets :- Expenditure
Toilets :- Income
Net Expenditure over Income
510
0
0.0 %
Market Hall / Outdoor Market
4090
Professional Fees
0
0
2,000
2,000
2,000
0.0 %
4101
Insurance
0
386
450
64
64
85.7 %
4102
Subscriptions
0
159
318
159
159
50.0 %
4152
Business Rates
0
0
700
700
700
0.0 %
4153
Electricity
0
2,305
5,000
2,695
2,695
46.1 %
4160
Water
0
218
1,250
1,032
1,032
17.5 %
4165
Cleaning Contracts
0
0
250
250
250
0.0 %
4166
Cleaning Materials
0
125
250
125
125
50.1 %
4167
Waste
0
1,156
3,600
2,444
2,444
32.1 %
4170
Building Repairs
0
256
6,000
5,745
5,745
4.3 %
4177
Operation Costs
0
46
2,000
1,954
1,954
2.3 %
4185
Compliance Testing
0
1,020
1,550
530
323
79.2 %
4205
Misc Purchases
0
336
2,500
2,164
2,164
13.4 %
4300
Publicity
0
451
2,000
1,549
1,549
22.6 %
4305
Website
0
37
50
13
13
73.6 %
4999
Misc Costs
0
0
12,732
12,732
12,732
0.0 %
0
6,494
40,650
34,156
33,949
16.5 %
Market Hall / Outdoor Market :- Expenditure
207
207
1030
Market Hall income
0
9,571
43,500
-33,929
22.0 %
1031
Outdoor Market Income
0
180
0
180
0.0 %
0
9,751
43,500
-33,749
22.4 %
0
-3,257
-2,850
407
0
0
1,500
1,500
0
0
1,500
1,500
0
0
1,500
1,500
Market Hall / Outdoor Market :- Income
Net Expenditure over Income
530
4999
Allotments
Misc Costs
Allotments :- Expenditure
Net Expenditure over Income
0
1,500
0.0 %
1,500
0.0 %
Continued on Page No 3
15/10/2014
Knutsford Town Council
16:33
Detailed Income & Expenditure by Budget Heading 15/10/2014
Month No : 7
Committee Report
Actual
Current Mth
552
4180
554
4180
External contractors
Current
Variance
Committed
Annual Bud Annual Total Expenditure
Funds
Available
% of
Budget
0
0
3,000
3,000
0
0
3,000
3,000
0
0
3,000
-3,000
0.0 %
River Lily Maintenance :- Income
0
0
3,000
-3,000
0.0 %
Net Expenditure over Income
0
0
0
0
0
0
3,000
3,000
9,472
-6,472 315.7 %
0
0
3,000
3,000
9,472
-6,472 315.7 %
0
0
3,000
3,000
River Lily Repayments
0
3,000
0.0 %
3,000
0.0 %
Wallwood
External contractors
Wallwood :- Expenditure
Net Expenditure over Income
560
Actual Year
To Date
River Lily Maintenance
River Lily Maintenance :- Expenditure
1100
Page No 3
General Operations
4060
Refreshments/catering
0
50
200
150
150
25.0 %
4090
Professional Fees
0
469
500
31
31
93.8 %
4110
Postage
0
600
1,500
900
900
40.0 %
4111
Stationery
0
409
500
91
91
81.8 %
4112
Print
0
146
500
354
354
29.2 %
4120
Computer Equipment
0
1,994
2,000
6
6
99.7 %
4121
Computer Software
0
1,291
1,500
209
209
86.0 %
4127
Photocopier Rental
0
526
952
426
426
55.2 %
4128
Photocopier Usage
0
554
800
246
246
69.3 %
4130
Telephone Line Rental
0
76
175
99
99
43.3 %
4131
Telephone Call Costs
0
42
100
58
58
41.7 %
4132
Broadband
0
173
350
177
177
49.5 %
4133
Mobile Phone Costs
4151
Room Hire Costs
4172
0
207
400
193
193
51.6 %
-150
158
500
343
343
31.5 %
Equipment Hire
0
30
0
-30
-30
0.0 %
4173
Equipment Purchase
0
0
1,000
1,000
1,000
0.0 %
4205
Misc Purchases
0
172
0
-172
-278
0.0 %
4995
Refunds
0
-11
0
11
11
0.0 %
4999
Misc Costs
0
155
2,000
1,845
1,845
7.7 %
-150
7,040
12,977
5,937
5,831
55.1 %
1999
Misc Income
0
23
0
23
0
23
0
23
-150
7,017
12,977
5,960
Operations :- Expenditure
-150
54,581
173,927
119,346
Income
0
25,514
107,428
-81,914
-150
29,067
66,499
37,432
General Operations :- Expenditure
General Operations :- Income
Net Expenditure over Income
Net Expenditure over Income
106
106
0.0 %
10,135
109,211
37.2 %
23.8 %
Report to:
Operations Committee
Meeting Date:
Agenda Item:
Prepared By:
21st October 2014
7
A Keppel-Garner, Town Clerk,
Subject:
Pear Mapping Software
Background
The Town Clerk believes that it would be advantageous to the Council to purchase mapping software to both
assist with the completion of some of the Council’s strategic aims and also for the routine management and
administration at the Council; including asset management (benches, property, land) and event promotion
(where maps are often beneficial). It could also prove useful with the Neighbourhood Plan development.
One particular aim of the Council (9.1) is to produce a community asset register identifying the areas of open
space in Knutsford and who has responsibility for its management. The software would provide a practical
solution to storing and accessing this data.
An optional addition to the software is the purchase of Land Registry data; which would be useful when the
Council is enquiring as to whether land is registered. This forms both part of aim 9.1 and would be a generally
1
useful resource for the Council .
Recommended Software
The Town Clerk assessed different software available for the purpose and had the opportunity to speak with
Pear Technology at the SLCC National Conference where the software was demonstrated.
PT Mapper Pro
One Year Tech Support
Mastermap Data – a cut out of Knutsford parish data from the provided OS data
On Site Training
Map Link – bolt on for PT-Mapper Pro enables the linking to databases for data management.
Hosting Fee (annual) – to host in Citrix to enable all officers to access software
Land Registry Data
Total
£
£
£
£
£
£
£
£
775
125
60
640
300
24
60
1984
The Town Clerk won the first four aspects of the software for £20 in a silent auction at the SLCC Conference
2
and should the Council reimburse this expense the software can be licenced to the Council (saving £1,600) .
This reduces the total cost to the Council to £404.
All except the hosting fee and tech support are one-off costs. The need for ongoing tech support would be
assessed following the elapse of the free tech support period.
Decisions Required
Does the Committee wish to purchase the software as outlined at a cost of £404?
1
2
Examples being the Environment Committee recently making enquiries over the Cotton Shop Yard and land around the Moor.
This represents 4x the cost of the Town Clerk attending the conference.
Report to:
Operations Committee
Meeting Date:
Agenda Item:
Prepared By:
21st October 2014
8
A Keppel-Garner, Town Clerk
Subject:
Outdoor Market
Introduction & Background
The aim of this report is to review the current operation of the Knutsford outdoor market and
potential re-launch of an improved and profitable market.
The Town Council received a licence to occupy a portion of the land on Silk Mill Street Car Park for
the purpose of operating an outdoor market. The licence provision allows a market to take place
between 0630 and 2100 on each Tuesday, Friday and Saturday of every week except when such date
shall fall on a Bank Holiday.
The outdoor market currently comprises a single trader (Fish) on a Friday. The Town Council has
received 8 additional expressions of interest to trade on the market without any advertising for
traders.
Strategic Plan (2020 Vision) Links
•
Aim 2 - to use other income to the benefit of Knutsford by providing tangible improvements
to the town whilst minimising the annual precept required by Knutsford Town Council.
It is anticipated that once fully operational the outdoor market would generate a net income to the
Town Council which could help reduce the precept.
•
Aim 4 – undertake appropriate asset acquisitions from CEC to KTC – enhancing facilities and
providing an improved service.
It is anticipated that the once fully operational the outdoor market would provide a positive retail
environment, improve the market offering within Knutsford and help attract additional footfall into
the town centre.
Options
There are three options at present;
1 - No Change
The Council could decide not to change market operations and continue the operation of the
existing market with a single trader until such time as they wish to quit; at which point the market
would close.
The Town Clerk does not believe this option is desirable or in accordance with the Council’s aims.
2 - Outsource the organisation of an outdoor market
This option would involve no work by the Town Council with the downside that there would be less
income to the town council. This option does not present some of the additional benefits outlined in
option three.
3 – Operate the outdoor market
The Town Clerk believes that this option presents the greatest benefit to the Council. Whilst there
would be operational costs incurred it is anticipated that the outdoor market could generate a
surplus of approximately £17,000 to £30,000 per year (explored below).
This option has the additional benefits of a Market Supervisor taking some responsibility for the
operations of the Indoor Market and Christmas Markets which would reduce the time requirements
of the Town Clerk and other staff.
Risks
The primary financial risk is that upon employment, the market supervisor is unable to find enough
traders to create a profitable market. This is not expected to the already expressed interest and the
buzz a launched market will have.
The primary reputational risk is that the outdoor market would be unpopular. This is not expected
and recent comments in the Knutsford Guardian have expressed a desire for a regular outdoor
market.
To mitigate both risks, the market would be reviewed 3, 6 and 12 months from launch.
Operational Implications
In order to operate an outdoor market it would be necessary to recruit a Market Supervisor to
oversee the erection of stalls, collect rents, book stalls and manage the day to day operations of the
market. There would be scope for this individual to also take responsibility for some of the day to
day operations of the Indoor Market and Christmas Market. There would also be the option of them
arranging additional markets should the council wish to host speciality markets. This would be a part
time position working 20 hours per week across two days (Friday & Saturday).
Anticipated Benefits
There are three key benefits to the Town Council in running an Outdoor Market.
Financial; the outdoor market would generate a net surplus which will contribute towards reducing
the precept and covering the costs of delivery of other council services.
Reputational; the outdoor market would help re-build Knutsford’s reputation as one of the key
market towns within Cheshire. It would add to the Indoor Market and monthly Artisan Market
creating a varied market offering for both visitors and residents alike.
Economic; the outdoor market would help to increase footfall into the town centre, giving visitors
additional reasons to use the town centre on market days. Stalls would be designed to complement
the existing retail offering with the aim of filling gaps for services/products which are not currently
met within the town centre in order to encourage shoppers to use Knutsford over other towns.
In addition, there is a benefit of the market supervisor taking over some of the administration of the
Indoor Market and Christmas Markets which will free up some time from the core officers1 for other
projects as the Council does more.
Financial Implications
It is anticipated that a successful outdoor market would generate income for the Council which
would help offset the precept requirement.
Income
Stall Fees (x20 @ £25, twice per week)
48,000
Expenditure
Staff Costs
Publicity
Electricity
Other costs
Total Expenditure
14,500
1,000
1,000
1,000
17,500
Surplus
30,500
In year one there would also be costs of purchasing 20 stalls which would cost £8,600. It would be
anticipated that the stalls would be erected by the Market Supervisor and the Town Ranger with
budget allowing for periods when one or both members of staff were on leave.
In year one it would also be necessary to apply for planning permission due to the frequency of the
market. Enquiries with planning officers at CEC indicate it does not currently have permission
despite its history.
The budget above assumes full occupancy for 50 weeks per year. The staff costs include an
allowance for additional Town Ranger time expected to be 4 hrs per week.
Recommendation
The Town Clerk recommends the committee authorise the development of an improved outdoor
market as outlined and to recommend to council that a Markets Supervisor is recruited; starting in
April.
1
Town Clerk, Deputy Town Clerk and Mayor’s PA
Report to:
Operations Committee
Meeting Date:
Agenda Item:
Prepared By:
21st October 2014
10
A Keppel-Garner Town Clerk
Subject:
Disposal of Old Computers / Books
Old Computers
The Town Council replaced its old desktop computers in 2013. Since then the old computers have been stored
in the Council chamber should they be of any use. The computers were purchased in 2008 and have little
resale value. There are three computers and two monitors.
The Town Clerk recommends the Council remove all data remaining on the computers and offer them to
community organisations at no cost; should no local organisation be interested it is recommended they are
donated to a charity shop for resale.
Old Books
The Town Council holds a multitude of old books, predominantly the “Halsbury’s Statutes of England” from the
1980s and earlier. They are of no practical use to the Council and currently filling cupboards.
The Town Clerk recommends that they are listed on eBay for sale (some collections have gone for small
amounts, e.g. £50) and if unsold they be disposed of.
None of the books hold any apparent historical significance and were predominantly reference books used by
the Urban District Council (covering, now outdated, areas of law such as Planning, Housing etc). None of them
have local interest.
Decisions Required
1)
2)
Does the committee wish to dispose of the old computers as recommended?
Does the committee wish to dispose of the old books as recommended?
Report to:
Operations Committee
Meeting Date:
Agenda Item:
Prepared By:
21st October 2014
11
Cllr Neil Forbes
Lead Member – Asset Transfer WG
Subject:
Asset Transfer
Background
The working group [WG] has met twice, noted its Terms of Reference [ToR] and appointed Cllr Forbes as lead
member.
Cllrs Forbes gave a background to the previous work on Asset Transfer around 5 years ago. It was highlighted
that it is important to keep the process moving or risk wallowing in the lack of resource from CEC.
It was noted that St John’s Wood Community Centre was not to be transferred owing to the changes as
reported at Ops. A separate working group is investigating the asset transfer of the Council Offices. The Town
Clerk and Cllr Goodrich were investigating the transfer of the former Taxi Office for CAB use.
The following criteria were established to guide initial decisions on the potential assets.
1)
2)
3)
If the town lost the asset, would we be bothered?
Can we deliver a better service / facility?
How does it feel cost-wise?
Parks and Play Areas
The working group used Vickers Way Park in Northwich as an example of a traditional park with a wide
offering for the community and considered that parks are more than just a play area for young children.
An historic report by Cllr B Coan highlighted the following play areas for transfer; Longridge (jnct w/ Mobberley
Road), Manor Crescent, Southfields/Shaw Drive and the Moor. Other areas to be considered were North
Downs, Longridge (former skate park), St Helena’s, Longridge (jnct w/ Higher Downs), Mobberley Road
(adjacent to Dog Lodge), Shaw Heath, Manor Park and the Barncroft.
It is believed Council had resolved not to transfer the Moor for the foreseeable future.
Taking all into account the WG prioritised them for transfer:
A – Seek to transfer
B- Consider transfer after priority A
C- Low priority; asses if change in circumstances
A general principle was agreed that if local residents wanted a play area it would be assigned higher priority.
A - Seek to Transfer
St Helena / North Downs
Ashworth Park
B - Not Transfer at present
Manor Crescent
Mobberley Road
C - Consider in future
Barncroft
Southfields
Priority A areas were regarded as high priority with the working group having identified key benefits to the
surrounding residents of some form of park being redeveloped at the site.
Priority B areas were regarded as offering good potential to create a quality park in the future but with the
residents’ needs potentially being met by other facilities close by.
Priority C areas were regarded as sufficient at present but would be considered if there was a substantial
decline in standard or the areas were at risk of being lost to the public. I
WG Recommendations (1-4):
1)
2)
3)
4)
That the committee recommend to Council to request the transfer of those in Priority A, subject to
business case
That the committee recommend to Council that Priority B parks are considered, dependent upon the
thoughts of local residents, after the Priority A transfers.
That the Priority C parks are monitored for the time being.
That no further action is taken with regards all other historical play areas
Booths Garden (Priority A)
The WG believes that the Council could deliver a substantial improvement to the Booths garden area creating
a relaxing open space for both nearby residents (including residential supported housing) and workers in the
town seeking quiet place to rest.
Recommendation (5):
5)
That the committee recommend to Council to request the transfer of Booths Garden subject to
business case.
Car Parks (Priority A)
The WG discussed and agreed that it would be unlikely that CEC would transfer them all. However, agreed
that seeking the transfer of Silk Mill St Car Park should be pursued with a view that it could provide the Town
Council:
•
•
•
•
Guaranteed future of outdoor market (currently an area is licensed)
Expansion opportunity for the outdoor market
Control over parking fees, potentially making it free parking on market days
Useful town centre events space
Recommendation (6):
6)
That the committee recommend to Council to request the transfer of Silk Mill Street Car Park subject
to business case.
Taxi Office (Priority B)
Recommendation (7):
7)
That the committee reassess the transfer of the Taxi Office after priority A transfers; with its potential
for a positive community space but the previous pressing need of finding CAB a new office has been
met by CEC offering them this location; to be reviewed if costs to CAB service (itself funded by KTC
from January 2015) are substantially higher than expected.
Bus Shelters (Priority C)
A low priority transfer, whilst it could offer some benefits to the town they were not substantially high enough
at present time. Recommendation is to take no action.
Recommendation (8):
8)
That no action is taken.
Other Assets
Using the assessing criteria, St Johns Churchyard, the Library, Bus Station and Woodland near the Moor were
all considered and discounted by the WG.
Recommendation (9):
9)
That the transfer of these assets is not pursued unless matters significantly change.
All other assets currently owned by Cheshire East Council and not covered by this report were not considered
to offer the Town Council or the town any significant benefits through transfer.
Decisions Required
The committee should consider the report and the eight recommendations contained therein.
Report to:
Operations Committee
Meeting Date:
Agenda Item:
Prepared By:
21st October 2014
12
A Keppel-Garner, Town Clerk
Subject:
2015/16 Budget
Differences by Cost Centre
Any significant changes are detailed below
201 – Council Offices
4090
4150
Professional Fees
Premises Rental
No spend anticipated for 2015/16
Minor increase in rent budgeted for. 2014 budget included additional in
anticipation of rent charge for the lower council rooms. CEC have not levied a
charge to date.
501 - Toilets
4155
Contract Costs
Reduced in line with anticipated spends following usage data
510 – Market Hall
The budget for the Market is set to break even with income being equal to expenditure. Note, the staff costs of
the Market are under the Personnel budget; so Ops budget shows an apparent surplus. The 4999 Misc Costs
budget is a buffer with the aim of keeping it clear that the money belongs to the market; at the yearend it is
recommended that this and any other underspend be transferred to an earmarked reserve for the market.
530 – Allotments
The budget includes a subsidy of £1,500 from the Council to facilitate improvements in the early years. The
2015 budget now includes allotment income with an equal increase in expenditure as per the approved
Council business case.
560 – General Operations
4111
4112
4121
4133
Stationery
Print
Software
Mobile Costs
Minor increase
Increase to facilitate new Councillors (business cards, badges etc)
Increase to allow small budget for new software if needed
Increase to allow for Town Ranger’s mobile
Reserves
Members should consider:
a)
Recommendation to Finance that the surplus generated by the Indoor Market be transferred to the
Market earmarked reserve (currently approx. £10,000)
b) Whether the £36,000 held in reserves for the St Johns Wood Community centre is still required;
whether it should be earmarked for another project, or released into the general reserve; and make a
recommendation to Finance accordingly.
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At
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Knutsford Town Council
18:24
Note: (-) Net Expenditure means Income is greater than Expenditure
Budget Detail - By Committee
Note : Budget Report
Last Year
Budget
Current Year
Agreed
Budget
Actual
Revised
Budget
Next Year
Actual YTD
Committed
Exp.
Projected
Actual
Next Year
Budget
Operations
201
Council Offices
4090
Professional Fees
4150
500
350
500
500
-350
350
0
0
Premises Rental
3,000
2,925
4,000
3,750
2,934
0
2,934
3,100
4165
Cleaning Contracts
2,450
2,507
2,500
2,500
1,302
0
2,500
2,500
4166
Cleaning Materials
0
70
0
0
0
0
0
0
4167
Waste
0
0
0
250
146
0
250
250
4171
Equipment Repairs
100
0
0
0
0
0
0
0
4173
Equipment Purchase
0
194
0
0
0
0
0
0
4175
Waste Collection
0
123
0
0
0
0
0
0
4180
External contractors
1,498
3,195
1,500
1,500
1,167
0
1,200
1,500
7,548
9,364
8,500
8,500
5,198
350
6,884
7,350
0
90
180
180
135
0
180
180
Total Income
0
90
180
180
135
0
180
180
Net Expenditure
7,548
9,274
8,320
8,320
5,063
350
6,704
7,170
11,700
6,075
10,000
10,000
1,519
0
10,000
10,000
5,000
1,247
5,000
5,000
0
0
5,000
5,000
OverHead Expenditure
1206
Cleaning Recharges
201
205
60 King Street
4090
Professional Fees
4170
Building Repairs
Continued on Page 2
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Knutsford Town Council
18:24
Note: (-) Net Expenditure means Income is greater than Expenditure
Budget Detail - By Committee
Note : Budget Report
Last Year
Budget
4180
External contractors
OverHead Expenditure
Current Year
Agreed
Budget
Actual
Revised
Budget
Next Year
Actual YTD
Committed
Exp.
Projected
Actual
Next Year
Budget
35,000
26,340
35,000
35,000
619
0
35,000
35,000
51,700
33,662
50,000
50,000
2,138
0
50,000
50,000
1000
Rent income
60,748
60,750
60,748
60,748
15,188
0
60,748
60,748
1999
Misc Income
0
552
0
0
0
0
0
0
Total Income
60,748
61,302
60,748
60,748
15,188
0
60,748
60,748
Net Expenditure
-9,048
-27,640
-10,748
-10,748
-13,050
0
-10,748
-10,748
300
0
300
300
0
0
0
300
300
0
300
300
0
0
0
300
300
0
300
300
0
0
0
300
5,000
8,829
5,000
5,000
1,977
0
5,000
5,000
5,000
8,829
5,000
5,000
1,977
0
5,000
5,000
5,000
8,829
5,000
5,000
1,977
0
5,000
5,000
5,000
0
5,000
5,000
0
0
5,000
5,000
5,000
0
5,000
5,000
0
0
5,000
5,000
5,000
0
5,000
5,000
0
0
5,000
5,000
205
207
Other Buildings
4170
Building Repairs
OverHead Expenditure
207
Net Expenditure
232
Transfer Fees/Costs
4090
Professional Fees
OverHead Expenditure
232
250
Cemetery
4999
Misc Costs
Net Expenditure
OverHead Expenditure
250
Net Expenditure
Continued on Page 3
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Page No 3
Knutsford Town Council
18:24
Note: (-) Net Expenditure means Income is greater than Expenditure
Budget Detail - By Committee
Note : Budget Report
Last Year
Budget
Current Year
Agreed
Budget
Actual
Revised
Budget
Next Year
Actual YTD
Committed
Exp.
Projected
Actual
Next Year
Budget
501
Toilets
4090
Professional Fees
0
488
0
0
0
0
0
0
4101
Insurance
0
332
0
0
418
0
418
450
4152
Business Rates
0
3,559
0
0
0
0
0
0
4155
Contract Costs
0
0
0
44,000
31,317
0
41,756
42,000
4999
Misc Costs
44,000
15,487
44,000
0
0
0
0
0
44,000
19,866
44,000
44,000
31,734
0
42,174
42,450
0
332
0
0
418
0
418
450
Total Income
0
332
0
0
418
0
418
450
Net Expenditure
44,000
19,534
44,000
44,000
31,317
0
41,756
42,000
OverHead Expenditure
1205
Payments recovered
501
510
Market Hall / Outdoor Market
4090
Professional Fees
0
0
0
2,000
0
0
500
2,000
4101
Insurance
0
0
0
450
386
0
386
450
4102
Subscriptions
0
0
0
318
159
0
159
318
4152
Business Rates
0
0
0
700
0
0
525
700
4153
Electricity
0
0
0
5,000
2,305
0
3,750
5,000
4160
Water
0
0
0
1,250
218
0
940
1,250
4165
Cleaning Contracts
0
0
0
250
0
0
250
250
Continued on Page 4
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Page No 4
Knutsford Town Council
18:24
Note: (-) Net Expenditure means Income is greater than Expenditure
Budget Detail - By Committee
Note : Budget Report
Last Year
Budget
Current Year
Agreed
Budget
Actual
Revised
Budget
Next Year
Actual YTD
Committed
Exp.
Projected
Actual
Next Year
Budget
4166
Cleaning Materials
0
0
0
250
125
0
250
250
4167
Waste
0
0
0
3,600
1,156
0
2,700
3,600
4170
Building Repairs
0
0
0
6,000
256
0
4,500
6,000
4177
Operation Costs
0
0
0
2,000
46
0
1,000
2,500
4185
Compliance Testing
0
0
0
1,550
1,020
207
1,227
1,000
4205
Misc Purchases
0
0
0
2,500
336
0
600
1,000
4300
Publicity
0
0
0
2,000
451
0
1,500
2,000
4305
Website
0
0
0
50
37
0
37
0
4999
Misc Costs
40,000
0
43,500
12,732
0
0
0
11,760
40,000
0
43,500
40,650
6,494
207
18,324
38,078
40,000
0
43,500
43,500
9,571
0
29,875
41,079
0
0
0
0
180
0
540
720
Total Income
40,000
0
43,500
43,500
9,751
0
30,415
41,799
Net Expenditure
0
0
0
-2,850
-3,257
207
-12,091
-3,721
36,000
0
0
0
0
0
0
0
36,000
0
0
0
0
0
0
0
36,000
0
0
0
0
0
0
0
OverHead Expenditure
1030
Market Hall income
1031
Outdoor Market Income
510
520
St John's Wood CC
4999
Misc Costs
OverHead Expenditure
520
Net Expenditure
Continued on Page 5
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Page No 5
Knutsford Town Council
18:24
Note: (-) Net Expenditure means Income is greater than Expenditure
Budget Detail - By Committee
Note : Budget Report
Last Year
Budget
530
Allotments
4999
Misc Costs
Projected
Actual
Next Year
Budget
0
0
1,000
2,250
1,500
0
1,500
1,500
0
0
1,000
2,250
0
0
0
0
0
0
0
750
Total Income
0
0
0
0
0
0
0
750
Net Expenditure
1,500
0
1,500
1,500
0
0
1,000
1,500
1,000
2,952
0
0
0
0
0
0
1,000
2,952
0
0
0
0
0
0
1,000
2,952
0
0
0
0
0
0
2,678
2,730
3,000
3,000
0
0
3,000
3,000
2,678
2,730
3,000
3,000
0
0
3,000
3,000
2,678
2,730
3,000
3,000
0
0
3,000
3,000
Total Income
2,678
2,730
3,000
3,000
0
0
3,000
3,000
Net Expenditure
0
0
0
0
0
0
0
0
4180
External contractors
OverHead Expenditure
Net Expenditure
552
River Lily Maintenance
4180
External contractors
OverHead Expenditure
River Lily Repayments
552
Committed
Exp.
1,500
Grounds - Wallwood
1100
Actual YTD
1,500
550
550
Revised
Budget
0
Allotment income
530
Agreed
Budget
Actual
Next Year
1,500
OverHead Expenditure
1020
Current Year
Continued on Page 6
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Page No 6
Knutsford Town Council
18:24
Note: (-) Net Expenditure means Income is greater than Expenditure
Budget Detail - By Committee
Note : Budget Report
Last Year
Budget
554
Agreed
Budget
Actual
Revised
Budget
Next Year
Actual YTD
Committed
Exp.
Projected
Actual
Next Year
Budget
Wallwood
Total Income
4180
Current Year
External contractors
OverHead Expenditure
554
Net Expenditure
0
0
0
0
0
0
0
0
1,100
914
3,000
3,000
0
9,472
9,972
2,000
1,100
914
3,000
3,000
0
9,472
9,972
2,000
1,100
914
3,000
3,000
0
9,472
9,972
2,000
100
147
200
200
50
0
100
200
0
10
500
500
469
0
500
500
1,800
1,343
1,500
1,500
600
0
1,500
1,500
560
General Operations
4060
Refreshments/catering
4090
Professional Fees
4110
Postage
4111
Stationery
515
709
500
500
409
0
500
600
4112
Print
200
270
500
500
146
0
350
750
4120
Computer Equipment
11,200
52
2,000
2,000
1,994
0
1,898
2,000
4121
Computer Software
1,000
1,240
1,500
1,500
1,291
0
1,500
1,750
4122
Computer Repairs
850
0
0
0
0
0
0
0
4127
Photocopier Rental
2,745
2,893
952
952
526
0
952
1,000
4128
Photocopier Usage
800
1,046
800
800
554
0
800
900
4130
Telephone Line Rental
420
162
175
175
76
0
175
175
4131
Telephone Call Costs
200
51
100
100
42
0
100
100
Continued on Page 7
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At
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Page No 7
Knutsford Town Council
18:24
Note: (-) Net Expenditure means Income is greater than Expenditure
Budget Detail - By Committee
Note : Budget Report
Last Year
Budget
4132
Broadband
4133
Mobile Phone Costs
4151
Room Hire Costs
4172
Current Year
Agreed
Budget
Actual
Revised
Budget
Next Year
Actual YTD
Committed
Exp.
Projected
Actual
Next Year
Budget
160
337
350
350
173
0
350
350
0
353
400
400
207
0
400
580
750
248
500
500
158
0
250
500
Equipment Hire
0
0
0
0
30
0
30
0
4173
Equipment Purchase
0
731
1,000
1,000
0
0
0
1,000
4205
Misc Purchases
0
0
0
0
172
106
278
0
4995
Refunds
0
0
0
0
-11
0
-11
0
4999
Misc Costs
8,940
621
2,000
2,000
155
0
500
2,000
29,680
10,211
12,977
12,977
7,040
106
10,172
13,905
0
9
0
0
23
0
43
0
Total Income
0
9
0
0
23
0
43
0
Net Expenditure
29,680
10,202
12,977
12,977
7,017
106
10,129
13,905
Operations - Expenditure
225,506
88,529
176,777
173,927
54,581
10,135
151,526
169,333
Income
103,426
64,463
107,428
107,428
25,514
0
94,804
106,927
Net Expenditure
122,080
24,066
69,349
66,499
29,067
10,135
56,722
62,406
Total Budget Expenditure
225,506
88,529
176,777
173,927
54,581
10,135
151,526
169,333
Income
103,426
64,463
107,428
107,428
25,514
0
94,804
106,927
Net Expenditure
122,080
24,066
69,349
66,499
29,067
10,135
56,722
62,406
OverHead Expenditure
1999
Misc Income
560
Resolutions Log - Operations 21/10/2014
Date
23/07/2013
Minute
O13/012
23/07/2013
O13/019
23/07/2013
O13/021
21/01/2014
O13/064
09/09/2014
09/09/2014
O14/045
O14/045
Subject
Livescribe and
Clothing
Improved meeting
facilities
Meeting Room
Policy
Council Offices Sign
Action Required
Members resolved to defer this item pending a fully-costed proposal from the
Personnel Committee
Members resolved to defer this item pending confirmation on the licence for use of
the two rooms, or ownership of the building
Members resolved to defer this item pending confirmation on the licence for use of
the two rooms, or ownership of the building
Members resolved that the Town Clerk arrange for the installation of a sign at the
Council Offices
Market (re-render, Members resolved to undertake the works outlined with the recommended
remove counter)
contractor.
Market (lights)
Members resolved that the Town Clerk arrange the installation of external lighting.
Outstanding Notes
Assigned: Personnel
Y
Report to be presented at December '14 Meeting
Y
Y
N
Y
Y
Assigned: CEC
Assigned: CEC
Assigned: TC
Installed
Assigned: TC
To be carried out in parallel with below
Assigned: TC
Quote exceeded delegated authority; to be considered at meeting