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TECHNICAL AND FIELD
RELATED PROBLEMS
OF TRADITIONAL AND
ELECTRONIC ARCHIVING
Honorable patronage of the
International Council on Archives
April 15 - 17, 2015,
Hotel Radin,
Radenci
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WEDNESDAY, APRIL 15, 2015
Congress Hall
Translation
8.30 – 9.30 Participant registration
9.30 Opening
Ivan FRAS, director, Regional Archives Maribor
Introduction speech of the organizer
Ivan ŠIJANEC, M. Phil., Trevis d. o. o., director
Greetings of the general sponsor for the field od traditional
archiving
Tadeja MATOS, Ph. D., Mateja ŠKAMPERLE, Institute
for Microbiology and Immunology, Ljubljana,
Slovenia
Presence of Fungi in Libraries and Archives and Their
Impact on People's Health
11.30 – 12.00 Coffee break
12.00 – 13.30 Preservation of Archives
Boštjan GABERC, Mikrografija d. o. o., director
Greetings of the general sponsor for the field of long-term
preservation
David LEITCH, Ph. D., Secretary General,
International Council on Archives, Paris, France
Multiple Challenges Facing Archivists in the Digital Age
Julijana BIZJAK MLAKAR, M. Phil., Minister of
Culture of the Republic of Slovenia
Opening speech
James LOWRY, International Records Management
Fond, London, Great Britain
Signals in Time: Data Longevity and the Kenya open portal
10.00 – 11.30 Preservation of Archives
Ivan FRAS, Regional Archives Maribor, Slovenia
Current State of Preservation and Storage of Archives at
the Regional Archives Maribor
Jonathan RHYS - LEWIS, Expert Groupt for Archival
Buildings and Environemn at ICA, Colchester, Great
Britain
Communicing Preservation: what we say and what we
mean
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Adrien P. HOLL, City Archives Budapest, Hungary
Preventive Preservation in the Archives
Alexander RYCH, In-Vision: Digital Imaging Optics
GmbH, Guntramsdorf, Austria
PIQL Preservation Services – A Holistic Approach to Digital
Long- Term Preservation
Ivan ŠIJANEC, M. Phil., Trevis d. o. o. , Ljubljana,
Slovenia
Archiving in European Countries, EU Bodies, Institutions
and Larger Companies
WEDNESDAY, APRIL 15, 2015
Congress Hall
Izet ŠABOTIĆ, Ph. D., Faculty of Arts Tuzla, Bosnia and Herzegovina
The Importance of Educated Archival Personnel in Extraordinary Circumstances
13.30 – 15.00 Lunch break
15.00 – 16.30 Preservation of Archives
Sanja ANDROIĆ, Mariborski vodovod d. d., Maribor, Boštjan ŠPEHONJA, ethical hecker, Nova Gorica, Slovenia
Electronic and Paper Records - Consequences of Negligent Handling
Marko POTOKAR, M. Phil, Institute for Safety Culture, Ljubljana, Sanja ANDROIĆ, Mariborski vodovod d. d., Maribor,
Slovenia
Social Ingeneering - People as a Part of the Security System
Jasna MALEŠIČ, Ph. D., Tereza POLIČNIK - ČERMELJ, Irena SEŠEK, National and University Library Ljubljana, Slovenia
Mass Deacidification of Archival Copies at the National and University Library
Svetlana PEROVIĆ IVOVIĆ, Archives of Yugoslavia, Belgrade, Serbia
Damage of Architectonic Records as a Consequence of Inadequate Storage
Ivan GALE, Agency of the Republic of Slovenia for Commodity Reserves, Tadej VOZELJ, Mikrografija d. o. o. Novo
mesto, Slovenia
Arranging Archives and Records at The Agency of the Republic of Slovenia for Commodity Reserves
16.30 – 17.00 Break »Mikrografija invites …«
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WEDNESDAY, APRIL 15, 2015
Congress Hall
17.00 – 18.30 Poster Presentations
Poster presentations will be available for viewing the whole time of the conference
Sejdalija GUŠIĆ, M. Phil., Milena GAŠIĆ, Historical Archives
Sarajevo, Bosnia and Herzegovina
Can they still be Saved? Conservation and Restoration of Written
Heritage in Bosnia and Herzegovina
Siniša DOMAZET, Archives of Bosnia and Herzegovina,
Sarajevo
Archives of Bosnia And Herzegovina – Protection of Archives in Times
of Recession
Jovan P. POPOVIĆ, Belgrade, Serbia
Legal Protection, Appraisal and Use of Archives Acquired as Gifts,
Purchase and Legacy
Danijela BRANKOVIĆ, Archives of Vojvodina, Novi Sad, Serbia
APEx-Projekt: Archives Portal Europe network of excellence
Stevan MAČKOVIĆ, Historical Archives Subotica, Serbia
Experiences with E-research at the Historical Archives of Subotica
Živana HEĐBELI, Ph. D., State Archives in Zagreb, Nikola
MOKROVIĆ, Documenta – Center for Coping with the Past,
Zagreb, Croatia
Study of Croatian Administration from 1945 to 1990
Vladimir DROBNJAK, Regional Archives Koper, Slovenia
Building a Knowledge Base in the Archives with the Use of Open
Source Tools
Mirjana GULIĆ, Damir VALIDŽIĆ, State Archives in Zagreb,
Croatia
Metodology of Creating a Registry (Bodies of Public Administration in
Zagreb from 1945 to 1990 within the Jurisdiction of the State Archives
in Zagreb)
Branka MOLNAR, Zagreb, Croatia
Data Archives - Services of the Scientific Research Community
Marijana JUKIĆ, Croatian State Archives, Zagreb, Croatia
135 Years of the Croatian Fine Arts Artists Association
21.00 Social Evening in Mezzanin
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THURSDAY, APRIL 16, 2015
Session for Record's Creators
Izvir Hall
9.00 – 12.30
Internal Rules - Instrument for Guaranteeing Authenticity and Use of Records in Digital Form
(Number of participants is limited)
Vesna GOTOVINA, Tadej CANKAR, Alenka STARMAN
Managing Procedures of Internal Rules Confirmation
- administrative procedure of confirming internal rules
- statistics
- legal novelties
- role of the archivist
- experiences and problems (concrete cases)
- eventual solutions
Jože ŠKOFLJANEC, Ph. D., Aleksandra MRDAVŠIČ, Tatjana HAJTNIK, M. Phil.
Internal Ruled - What we need to know
- preparation for capture and storage of documents in digital form
as a precondition for the preparation of internal rules
- connecting internal rules to the services of the e-ARH system: OP PR
- procedures of capture and storage
- hardware and software
- information security
- relations with providers
14.00 Professional excursion - Gornja Radgona
This year we will visit the municipality of Gornja Radgona near Radenci, which offers various sight worth visiting.
Since we will not be able to see them all, we will make a short degustation and let you decide about comming back.
Our journey will begin at the old hospital with a visit to the museum of archeological, ethnological, art and other cultural
and historical objects and documents.
We will continue with a visit to the wine cellar of the first Slovene sparkling wine and find out how it is made. Our journey
will end at the world known Pomurje fair where we will enjoy some old footage of the events of the fair in the past and see
how a new fair is being prepared.
Dinner will be served at Hotel Radin at 8.00 pm.
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THURSDAY, APRIL 16, 2015
Session for archival professionals
Congress hall
09.00 – 11.30 Current professional topics
Josef RIEGLER, Ph. D., Styrian Provincial Archives,
Graz, Austria
Mold on Archives
Alenka ŠAUPERL, Ph. D., P. VILAR, Ph. D., M. ŽUMER,
Ph. D., Z. SEMLIČ RAJH, M. Phil., I. ŠABOTIĆ, Ph.
D., S. ISIĆ, O. ZULIĆ, M. Phil., Slovenia - Bosnia and
Herzegovina
Archivists about Archives' Users
Zdenka SEMLIČ RAJH, M. Phil., Regional Archives
Maribor, Slovenia
Copyrights, Archives and the Internet
Aida ŠKORO BABIĆ, M. Phil., Archives of the
Republic of Slovenia, Ljubljana, Slovenia
Access to Archives from the Period of the Second World War
Some Approaches in Implementing Provisions of the New
Archival Law
Lenka PAVLÍKOVÁ, Juraj VALENT, State Archives in
Bratislava, Slovakia
Archives vs. Creators. Cooperation in the Creation,
Protection and Acquisition of Archives
Peter Pavel KLASINC, Ph. D., IIAS, Slovenia - Italy
Problems of Archival Professional Supervision in Slovenia
and some Technical Issues
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Translation
10.30 – 11.00 Coffee break
11.00 – 12.30 scopeArchiv and Archival Description
Three advanced functionalities of the scopeArchiv software
will be presented in the workshop. The first applies to different
forms of integrating archival databases to external authority
controls. The second applies to the advanced functionalities of
the support system for various arrangements of archives and
the third to the procedures of migration into other archival
information systems with an emphasis on the import to the
European Archives Portal
Manuel KEHRLI, scope ag, Basel, Switzerland
ScopeArchiv in Authority Control Databases
Bogdan FLORIN POPOVICI, Ph. D., Romanian State
Archives, Brasov, Romania
Physical or Intellectual Arrangement of Archives. A Case for
scopeArchiv.
Boris DOMAJNKO, M. Phil., Archives of the
Republic of Slovenia, Ljubljana, Miroslav NOVAK,
Ph. D., Regional Archives Maribor, Slovenia
Data Export from the scopeArchiv System and their
Import to the European Archives Portal
14.00 Professional Excursion - Gornja Radgona
FRIDAY, APRIL 17, 2015
Session for Record's Creators
Congress hall
9.00 – 10.30 Slovene E-Archives
Tatjana HAJTNIK, M. Phil., Boris DOMAJNKO, M.
Phil., Archives of the Republic of Slovenia, Jure
Podgornik, Avtenta d.o.o. , Ljubljana, Slovenia
Implementation of the Slovene E-Archives - current
situation
Jože ŠKOFLJANEC, Ph. D., Archives of the Republic
of Slovenia, Ljubljana, Slovenia
E-ARK: European project of implementing e-archiving
services
Record's Creators
Jelka MELIK, Ph. D., Archives of the Republic of
Slovenia, Ljubljana, Slovenia
Judicial Branch of Power and Archives
Bojan HIMMELREICH, Ph. D., Historical Archives
Celje, Slovenia
Protection of Archives Created by Theatres Kept in Public
Archives and Elsewhere in Slovenia
Žarko ŠTRUMBL, Gašper ŠMID, Archives of the
Republic of Slovenia, Ljubljana, Slovenia
Accessibility and Inaccessibility of Medical Records
11.00 – 12.30 Acquisition of Archives
Miroslav NOVAK, Ph. D., Regional Archives Maribor,
Slovenia
Long-term Preservation, Appraisal and use of Invoices,
e-Invoices and other Hybrid Forms of Records
Anna KRZEMIŃSKA, Ph. D., Polish Academy of
Science, Krakow, Poland
Acquiring Private Archives – Legal Construction of
Agreements
Aljoša NIKL, M. Phil., Sebastjan HOLCMAN,
University of Maribor Library, Slovenia
Process of Depositing E-Materials – Example of an
Aapplication at the University of Maribor Library
Miroslav DUČIĆ, Historical Archives Užice, Serbia
Archives as Part of the Property of the Bankruptcy Debtor
Azem KOŽAR, Ph. D., Societa of Archival Workers of
the Tuzla Canton, Bosnia and Herzegovina
Problems with Acquisitions of Archives in Bosnia and
Herzegovina
12.45 Conference Closings (Congress hall)
10.30 – 11.00 Coffee break
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FRIDAY, APRIL 17, 2015
Session for archival professionals
Izvir Hall
09.00 – 10.30 Processing od Archives
Lilijana URLEP, M. Phil., Archiepiscopal Archives,
Slovenia
Diocesan Office Records at the Archdiocesan Archives Maribor
Luiz Antonio SANTANA DA SILVA, M. Phil., Faculty of
Arts and Science, Malirila, Brazil
Audivisual Document: What is it? A Brazilian Perspective
Branka KEREC, M. Phil., Vlasta STAVBAR, Ph. D.,
University of Maribor Library, Slovenia
The Zabeo legacy in the University of Maribor Library
Petra ISKRA, Blanka KRIŽ, RTV Slovenija, Ljubljana,
Slovenia
From Analogue to Digital – Digitization of Photographic
Material in the TV Archives of RTV Slovenia
Jasna POŽGAN, Ph. D., State Archives for Medžimurje,
Štrigova, Croatia
Economy Fonds – Processing, Importance and Appraisal
Sonja ANŽIČ - KEMPER, M. Phil., City Archives of
Pforzheim, Germany
Social Networks, Archives and Processing of Photographs in
German Speaking Environment
Zorica NETAJ, Archives of Yugoslavia, Belgrade,
Serbia
Experience Gained from Arranging, Processing and
Digitization of the Photograph Collection
Omer ZULIĆ, M. Phil, Selma ISIĆ, Archives of the Tuzla
Canton, Bosnia and Herzegovina
Specifics of Acquiring and Processing Archives of
Administrative Bodies
10.30 – 11.00 Coffee break
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11.00 – 12.30 Digitalization of AV Archives
Aleksander LAVRENČIČ, RTV Slovenija, Ljubljana,
Slovenia
Archive's Player - Filling Plan for RTV Slovenia Archives for
the Future
Jana BRUMEC, Rok OMAHEN, RTV Slovenija,
Ljubljana, Slovenia
From Eve to Adam – Archiving Digital Footage of TV
Slovenija
Katja ŠTURM, RTV Slovenija, Ljubljana, Slovenia
The Future of the EUscreenXL Project – Possible Business
Models for Managing Avdio-Vizual Content
12.45 Conference Closings (Congress hall)
REGISTRATION AND INFORMATION
Participation fee
• 325 € for three of two days (22% VAT included)
• 160 € for one day (22% VAT included)
Additional information:
The Participation fee includes e-conference proceedings, social evening on
Wednesday, dinner on Thursday, coffee, non-alcoholic beverages and the cost
of the professional excursion.
gsm: +386 (0)41 835 189
zdenka.semlic@pokarh-mb.si
Nina GOSTENČNIK, tel.: +386 (0)2 228 50 22,
gsm: +386 (0)41 337 993
nina.gostencnik@pokarh-mb.si
Participation fee must be payed before the conference starts.
The last possible date for cancellation is April 8, 2015. In case of
cancellation, the organizire will charge 30 € for manipulative costs.
If the cancellation is not done before the mentioned date, the
orginizer will charge you with half of the participation fee.
Payment Information
Pokrajinski arhiv Maribor, Glavni trg 7, SI - 2000 Maribor, Slovenija
Transakcijski račun, odprt pri UJP Slovenska Bistrica.
IBAN CODA: SI56011006030375282
SWIFT CODA: BSLJSI2X
Namen plačila: plačilo kotizacije
mag. Zdenka SEMLIČ RAJH, tel.: +386 (0)2 228 50 15,
Hotel reservation
We kindly invite you to book the hotel as soon as possible no later
than March 31, 2015.
Application deadline: April 10, 2015
Phone:
+386 (0)2 520 27 20 ali +386 (0)2 520 27 22
Fax: +386 (0)2 548 16 07
e-mail: info@zdravilisce-radenci.si, www.zdravilisce-radenci.si
Sava turizem d. d. Zdravilišče Radenci, Zdraviliško naselje 12,
SI-9252 Radenci
Filled in application forms can be sent to radenci2015@pokarh-mb.
si. Application form is available also on-line: www.pokarh-mb.si.
The form for hotel reservation is also available on-line: www.
pokarh-mb.si
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GENERALNA SPONZORJA
OSTALI SPONZORJI
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11
Thursday
Wednesday
Thursday
Wednesday
Thursday
Internal rules workshop (Thursday, Izvir Hall):
Participation:
Internal rules workshop (Thursday, Izvir Hall):
Signature:
Name and surname of the person in charge:
Date:
3
Wednesday
Work post
Internal rules workshop (Thursday, Izvir Hall):
Participation:
2
Participation:
1
Name
Stamp
YES
Friday
YES
Friday
YES
Friday
Telephone
We enter the following participants:
E-mail:
Fax:
Telephone:
VAT ID number:
City
Postal code:
Adress:
Organization:
NO
Excursion:
NO
Excursion:
NO
Excursion:
YES
YES
YES
E-mail
NO
NO
NO
TECHNICAL AND FIELD RELATED PROBLEMS
OF TRADITIONAL AND ELECTRONIC ARCHIVING
RADENCI, APRIL 15 - 17, 2015
APPLICATION FORM
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