TREASURE COVE HOMEOWNERS’ ASSOCIATION 2014 ANNUAL GENERAL MEETING OF THE SHAREHOLDERS TUESDAY NOVEMBER 11, 2014 7:00 PM AGENDA 1. Call to order (President) 2. Prayer: Gill Dean 3. Requirements for a quorum 4. Issues to be discussed Outstanding HOA fees Vacant lot fees VAT on HOA fees Share Certificates Beach Project 5. Presidents Report 6. Other Issues 7. Election of new Board of Directors for a period of Two (2) years 8. Adjournment Issues to be discussed 1. HOA Fees: There has been an intensive effort to reduce the TCHA’s Aging account. Over $56,000.00 has been collected in the past 2 years. A decision must be made by the Association on how to pursue these outstanding fees. Attached is a list of homeowners who owe more than $1440; that is 1 year of HOA fees (Appendix 1). Options are to initiate legal action or to pursue commitments from the banks that hold the mortgages for these homes. 2. Vacant lots: Section IV Paragraph 5 of the Treasure Cove Articles of Association states that “by acceptance of conveyance….each owner agrees to pay to the Association (i) the yearly rent, (ii) the annual assessments and (iii) any special assessments”. Given the poor financial position of the Association, the current BOD decided to enforce the Articles of Association and begin collecting HOA fees for vacant lots beginning June 2013. Vacant lot owners that are also Residents are charged 50% of the current HOA rate (as a courtesy). Attached is a list of the vacant properties whose owners are not compliant with the agreement (Appendix 2) 3. New HOA Fees (VAT): the government has decided that HOA’s are VAT inclusive and will thus require us to register and submit VAT on HOA fees. This will start in January 2015 and as result we will see an increase in HOA fees. 4. Share Certificates: McKinney Bancroft & Hughes (MB&H) is the Registered Office of the Treasure Cove Homeowners’ Association Ltd. Share certificates not disbursed by MB&H are invalid. Share certificates give the home/lot owner voting rights, and collectively allows transfer of the majority Shares from Opac Bahamas to the Association. Attached is a list of homeowners that are in possession of valid share certificates (Appendix 3). Those homeowners not listed must contact April Turner at MB&H to obtain valid certificates. 5. Beach project: The beach at Treasure Cove is in need of major redevelopment. After much discussion and debate, a beach project committee was formed to coordinate the beach renovation. Although quotes were obtained previously, no scope of works had ever been drafted that outlined exactly what needed to be done. Caribbean Coastal Services (CCS) was selected to draft a scope of works (SOW) from which a Request for Proposal (RFP) could be solicited and more accurate bids could be obtained. In addition, CCS was also contracted to obtain approvals from all the relevant government agencies which is required before any costal construction can begin. Attached is a Beach Assessment and a Concept Design (A&B). Request for proposals were solicited for concept A. The quotes from 3 companies are also attached (Appendix 4). Board Initiatives 2012-2014 President Identification of vacant lot owners Hiring of full time employee Treasure Cove Website (www.treasurecovebahamas.com) Resolution of Tremblay matter Communications with Property Developers (Sid Brodie) Beach Reclamation Project (See Appendix) Homeowner Share Certificate Listing (attached) Financials Financial Audit Collections and Reduction of A/R Maintenance Median enhancement Park garbage dump improvement Clean up reservoir Cleaning drains Extension of fence at beach front Caution Signs for drivers Empty lot clean up Maintenance of Vacant Property Road Works Curbs repair Installation of a new pump for irrigation system Drill two new wells for irrigation system Back up water supply for irrigation system Security Camera upgrade and car view camera New Security Procedures New Draft Contract with Elite Security Social Christmas Party – December 2012 Movie Night- February 2013 Easter Party-March 2013 Movie Night-June 2013 Back to school fun day-September 2013 Community Christmas Party - December 2013 Jazz in the park - February 2014 Spring Fest & Grill Master Competition- April 2014 Family fun day - September 2014 Appendix 1: Homes with fees greater than $1440.00 (no agreement) House/Lot # Balance 39 1,440.00 101 1,440.00 157 1,560.00 264 1,700.03 111 1,939.11 208 2,007.33 228 2,175.00 15 2,520.00 161 2,955.00 24 3,100.00 41 3,551.00 133 4,295.00 37 4,373.11 252 4,477.00 250 4,642.00 248 5,603.00 280 6,095.00 200 12,837.83 98 2,040.00 99 2,040.00 165 2,040.00 166 2,040.00 167 2,040.00 171 2,040.00 172 2,040.00 173 2,040.00 101 2,040.00 107 2,040.00 116 2,040.00 127 2,040.00 128 2,040.00 129 2,040.00 130 2,040.00 Total $97,310.41 Appendix #2: Vacant Properties in Treasure Cove Vacant Lot# 98 99 101 106 107 108 110 116 127 128 129 130 130 134 142 145 147 149 160 165 166 167 168 171 172 173 175 '}~""' ·,.;,.! •• k}l' 1.<..,J;,.:;-'"\9.~:f.{ ;.;., ... ·.' ' No. 42,917 TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED ANNUAL RETURN ·s\tarGen '<'~,(,)} DEc 1 a e,ct/ 4 • 2013 made up to the 17th day of June, 2013 being the fourteenth day ,,s cceeding the day of the Ordinary general meeting or the First Ordinary eneral meeting in 2013 showing the following particulars: Surnames and Christian names of Members of the Comoanv Addresses Occupations Shares held by each SEE ATTACHED LIST PLEASE $5,000.00 1. Amount of Capital. 282 Class "A" Voting shares of $1.00 each, 282 Class "B" Voting shares of $1.00 each and 4,436 Common Non Voting shares of $1.00 each. 2. Number of shares into which capital is divided. 3. Number of shares taken from commencement. 487 4. Amount of calls made on each share. ) All issued shares 5. Total amount of calls received. ) credited as fully 6. Total amount of calls unpaid. ) paid up 7. Total amount of shares forfeited. NIL 8. Registered Number of the Company. 42,917 Persons who have ceased to be members since last return was made I Names Addresses Occupations Shares held by each Emerick Knowles Nassau, Bahamas Businessman 1 Heather Forde Nassau, Bahamas Businesswoman 1 Crystal Wheatley Nassau, Bahamas Businesswoman 1 Richard Sawyer and Koralyn Sawyer Nassau, Bahamas Businessman and Businesswoman 1 Verna Denise Kemp Nassau, Bahamas Businesswoman 1 Tina E. Weichbrodt-Knowles Nassau, Bahamas Businesswoman 1 Cecile Carey Nassau, Bahamas Businesswoman 1 Kurt Munro and Sara C. Munro Nassau, Bahamas Businessman and Businesswoman 1 Abbott Properties Limited Nassau, Bahamas Company 1 (Turn Over) COPY OF REGISTER SHOWING THE NAMES, ADDRESSES AND OCCUPATIONS OF DIRECTORS OR MANAGERS BRODIE, Sidney Miami, Florida Company Director President and "A" Director AMBROGI, Octavio Miami, Florida Businessman Vice-President and "A" Director THOMAS, Mercedes Nassau, Bahamas Businesswoman Vice-President, Secretary and "A" Director LIGHTBOURN, Richard Nassau, Bahamas Attorney-at-Law Assistant Secretary Assistant Secretary N.8.- This statement must be sealed with the Company's Seal. Changes in directors or managers must be notified from time to time as they occur. Filed by M B & H CORPORA TE SERVICES LTD. TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS NAMES Opac Bahamas Limited ADDRESSES OCCUPATION Company Nassau, Bahamas NUMBER OF SHARES 282 Class A Cheetam, Marcus Knowles, Candida Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Cartwright, Kathy-Ann Nasssau, Bahamas Businesswoman 1 Class B Mackay, Sterling Adderley, Stephanie Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Kemp, Philip Kemp, Sandra Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Cleare, Derek Cleare, Julie Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Ramirez, David Johnson-Ramirez, Chevez M. Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Pinder, Sean Nassau, Bahamas Businessman 1 Class B Haven, Lionel Haven, Fran Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Smith, Nicholas Mark Nassau, Bahamas Businessman 1 Class B Moss, Derek Moss, Janice Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Mc Sweeny, Mary Ann Nassau, Bahamas Businesswoman 1 Class B Munsey, Scott Munsey, Catherine Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Kelly, D. Gregory Nassau, Bahamas Businessman 1 Class B Packington, Barry Nassau, Bahamas Businessman 1 Class B Businessman Businesswoman 1 Class B Glinton, Deon Glinton, Susa Wall ace, Jam es Pratt, Louise sau, Bahamas sau, Bahamas Businessman Businesswoman 1 Class B Knowles, Mark Knowles, April assau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Martinborough, Jeff Martinborough, Peggy Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Cox, Rhonda A. Nassau, Bahamas Businesswoman 1 Class B Moss, Kevin Moss, Sara Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Rolle, Derek Rolle, Claudia Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS NUMBER OF SHARES OCCUPATION ADDRESSES NAMES 1 Class B Businessman Nassau, Bahamas Martinborough, Timothy Ferguson, David Nassau, Bahamas Businessman 1 Class B Lightbourne, Jefferson Lightbourne, Gian Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Laight, Gordan Laight , Donna Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Higgs, Catherine Louise Nassau, Bahamas Businesswoman 1 Class B Pinder-Turnquest, Joan Nassau, Bahamas Businesswoman 1 Class B Moss, Martha Nassau, Bahamas Businessman 1 Class B Richie, Bertha B. Nassau, Bahamas Businesswoman 1 Class B Sands, Anthony Sands, Stephanie Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Bodie, Michie Nassau, Bahamas Businessman 1 Class B Adderley, Christopher Adderley, Monique Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Guest, Ronald Guest, Suzane Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Burrows, Ignatius Burrows, Joy Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Richardson, Osmand Richardson, Kimberley Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Storr, Kim Nassau, Bahamas Businesswoman 1 Class B Burrows, Greg Burrows, Elizabeth Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Burrows, Philip Burrows, Bernadette Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Osborne, Derek Osborne, Darnell Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Goddard, James Goddard, Elizabeth Goddard, Gordon Nassau, Bahamas Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman Businessman I Class B Nassau, Bahamas ~~ assau, Bahamas Businessman Businesswoman 1 Class B Businessman 1 Class B Businessman Businesswoman 1 Class B ~egist1: .,,.QQ Smith, Anthony Smith, Wanda Moree, Elden A. Russell, Erik Russell, Rebecca (J,c.. z\~... <:·~ ' '~ <."() ~ I0 ~ ~ sau, Bahamas C?{;> ~ N sau, Bahamas assau, Bahamas TREASURE COVE HO~OWNERS ASSOCIATION LThfiTED LIST OF ~MBERS NUMBER OF SHARES NAMES Brown, Edwin Brown, Tangy ADDRESSES Nassau, Bahamas Nassau, Bahamas Williams, Gilbert Williams, Marva Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Cheng, Douglas Cheng, Elena Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Cheng-Wong, Milly Nassau, Bahamas Businesswoman 1 Class B Wardle, Clyde Nassau, Bahamas Businessman 1 Class B Gagon, Philippe R. Nassau, Bahamas Businessman 1 Class B Dean, Richard Dean, Iris Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Newbold, Anthony Newbold, Vickie Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Wheatley, Ian Nassau, Bahamas Businessman 1 Class B Lamare, Thierry Lamare, Joanne Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Hall, Sandy Nassau, Bahamas Businesswoman 1 Class B Rolle, Gerrard Rolle, Charisse Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Moss, Clarence Moss, Fredricka Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Solomon, Neville Nassau, Bahamas Businessman 1 Class B Smith, Toby Smith, Sandra OCCUPATION Businessman Businesswoman Businessman 1 Class B Taylor, Garven D. 1 Class B Taylor, Wyne N. man Almanell Holdings Limited Bocus, Stephen 1 Class B 1 Class B 1 Class B Nassau, Bahamas Businessman 1 Class B Clarke, Jocelyn 1 Class B Sure Word Bible Ministries 1 Class B Waugh, Judy Ann Nassau, Bahamas Arrnaley, Christopher M. Nassau, Bahamas usinessman 1 Class B Storr, Henry A Nassau, Bahamas Businessman 1 Class B 1 Class B TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS NUMBER OF SHARES 2 Class B NAMES Livingare Limited ADDRESSES Nassau, Bahamas Williams, Lester Williams, Bridgette Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Williams, Peggy D. Nassau, Bahamas Businesswoman 1 Class B Dorsett, Dwight L. Nassau, Bahamas Businessman 1 Class B Thompson, James Thompson, Lisa Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Bayles, Ian Knowles, Tanya Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Francis, Damian Francis, Indira Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Tumquest, Leslie Ferguson, Troi Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Selena Investment Limited Nassau, Bahamas Company 2 Class B Walkine, Craig Walkine, Stacy Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 2 Class B Newbold, Bruce Newbold, Albertha Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Forbes, Arnold Forbes, Anissa Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Johnson, Earle Johnson, Paula Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Seymour, Arthur Nassau, Bahamas Businessman 1 Class B Seymour, Claudette Nassau, Bahamas Businesswoman 1 Class B Sturrup, Dominic S. Nassau, Bahamas Businessman 1 Class B Loggerhead Investments Ltd. Nassau, Bahamas Company 1 Class B Martinborough, Donald P. Businessman 1 Class B Nassau, Bahamas OCCUPATION Company Russell, Glenda 1 Class B Burrows, Ernest Burrows, Deborah 1 Class B Rolle, Ceveland Rolle, Marisa essman esswoman Williams, Cleveland Carroll, Maria T. 1 Class B 1 Class B Nassau, Bahamas Businessman 1 Class B TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS OCCUPATION Businesswoman NUMBER OF SHARES I Class B NAMES Johnson, Margaret S. ADDRESSES Nassau, Bahamas Grammatico, Elizabeth S. Nassau, Bahamas Businessman I Class B Remo Limited Nassau, Bahamas Company I Class B Knowles, Geoffrey Knowles, Rosa Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Martinborough, Michael Nassau, Bahamas Businessman I Class B Elliott, Barry Elliott, Jan Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Weichbrodt, Richard Weichbrodt, Judith Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Heastie, Emel Heastie, Christine Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Alotmore Investments Limited Nassau, Bahamas Company I Class B Comean, Linn Nassau, Bahamas Businesswoman I Class B Treco, H. Ricardo G. Nassau, Bahamas Businessman I Class B Birchnell, Charles & Morris, V. Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Simpson, Raymond E. Nassau, Bahamas Businessman I Class B Williams, Mickey Nassau, Bahamas Businessman I Class B Cartwright, Andrew Nassau, Bahamas Businessman I Class B Smith, Jacquelin Smith, B. Nassau, Bahamas Nassau, Bahamas Businesswoman Combell, Morris Combell, Shirley Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Cox, Julia Nassau, Bahamas Businesswoman I Class B Thompson, Earnest Nassau, Bahamas Businessman I Class B Sands, Chandler Nassau, Bahamas Businessman I Class B Businessman I Class B I Class B Aitken, Drew d""!'<foi'··.'" '{ ~"' ;.•. "~•! -.l.'J" Chop Suey House Ltd. Nassau, B amas Richardson, Selwyn Richardson, D. Nassau, B ~as Nassau, Bah~~.~ Brown, Claire Nassau, Bahamas':,,;,~"f'-'mas Bu · esswoman I Class B Lightbourne, Leonease Nassau, Bahamas I Class B O~D I Class B IO · B ssman <oQ Businesswoman I Class B TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS OCCUPATION Businesswoman NUMBER OF SHARES 2 Class B NAMES Williams, Cindy ADDRESSES Nassau, Bahamas Ferguson, Keith Ferguson, J. Nassau, Bahamas Nassau, Bahamas Businessman Knowles, Alex C. Nassau, Bahamas Businessman 1 Class B Rounce, David Rounce, Cristine Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Rounce, Lisa Nassau, Bahamas Businessman 1 Class B Major, Michael Major, Leona Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Stokie Investments Ltd. Nassau, Bahamas Company 1 Class B New Providence Traders Ltd. Nassau, Bahamas Company 8 Class B Bonczek, Zachary Bonczek, Tracy Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Adderley, Andrea Nassau, Bahamas Businesswoman 1 Class B Sands, Tolonus Sands, Marie Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Lowe, Gordon Lowe, D. Nassau, Bahamas Nassau, Bahamas Businessman Russell, Stephen Russell, J. Nassau, Bahamas Nassau, Bahamas Businessman Cartwright, Kenneth Nassau, Bahamas Businessman 1 Class B Cartwright, Monique Nassau, Bahamas Businesswoman 1 Class B Fisherles, Simone Nassau, Bahamas Businesswoman 1 Class B Davis, Keith E.N. Nassau, Bahamas Businessman 1 Class B Creative Kids Craft Nassau, Bahamas Company 1 Class B Thurston, Johnny Mae Nassau, Bahamas Businesswoman 1 Class B Jones, Tiffany Nassau, Bahamas Businesswoman 1 Class B 1 Class B 1 Class B 1 Class B Hanna, Dennis Hanna, Denise Johnson, Edward 1 Class B Nassau, B 1 Class B Delani, Ramona 1 Class B Stormann, DetlefFahle 1 Class B Michill, Mery Nassau, Bahamas Businesswoman 1 Class B TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS NUMBER OF SHARES I Class B NAMES Carrol, Maria ADDRESSES Nassau, Bahamas Reckely, John Reckely, Michelle Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Heistin, Christin Nassau, Bahamas Businessman 1 Class B Miller, Yasmin M. Nassau, Bahamas Businesswoman I Class B Greeb, Charles A. Nassau, Bahamas Businessman I Class B Cartwright, Leon Cartwright, Louisa Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Cox, Julian Nassau, Bahamas Businessman 2 Class B Francis, Indira Nassau, Bahamas Businesswoman I Class B Deveaux, Pete Nassau, Bahamas Businessman I Class B Weatherford, Alicia Nassau, Bahamas Businesswoman I Class B Russell, William Nassau, Bahamas Businessman 1 Class B Altmore Investment Ltd. Nassau, Bahamas Company I Class B Gibson-Woodside, Lisa Nass au, Bahamas Businesswoman 1 Class B Chandeler, Pamela Nassau, Bahamas Businesswoman I Class B Miller, Hellen Nassau, Bahamas Businesswoman I Class B Hanson, John Nassau, Bahamas Businessman I Class B Osbarne, Dereh Domell Nassau, Bahamas Businesswoman I Class B Klein, Caron Klein, Loren Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Gibson, Gaevin Gibson, Linda Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Matas, Dino Nassau, Bahamas Businessman I Class B Fox, Ryan Nassau, Bahamas Businessman I Class B Ferguson, M Minnis, A. Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman I Class B Telle, Rene Nassau, Bahamas Businesswoman I Class B Wilson, Michel Nassau, Bahamas Businessman I Class B John, Randolph Nassau, Bahamas OCCUPATION Businesswoman 1 Class B TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS OCCUPATION Businessman NUMBER OF SHARES 1 Class B NAMES Dementte, Richard ADDRESSES Nassau, Bahamas Cancero, Peter Cancero, Lanaine Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Moxey, Afton Treco, Shasta L. Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Chea, Audie Chea, Mei Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Watson, Frank Nassau, Bahamas Businessman 1 Class B Symonette, Michael Nassau, Bahamas Businessman 1 Class B Davis, Jeffery A Davis, Dorenda Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Thompson, Ian Thompson, Celina Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Noe, Marc Noe, Veronique Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Lester, Tanya Nassau, Bahamas Businessman 1 Class B Pratt, Theron Pratt, Samantha Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Cartwright, Jonathon Nassau, Bahamas Businessman 1 Class B Brayen, Margo Nassau, Bahamas Businesswoman 1 Class B Smith, Toby C. S. Nassau, Bahamas Businessman 1 Class B Pinder, James L. Pinder, Lavern L. Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B PMD & Co. Limited Nassau, Bahamas Company 1 Class B Russell, Kimberly P. Nassau, Bahamas Businesswoman 1 Class B Wells, Karla R. Nassau, Bahamas Businesswoman 1 Class B Cooper-Burnside, Tara E. Nassau, Bahamas Businesswoman 1 Class B Eldon, Christopher Eldon, Lauren Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Gates, Eirene Nassau, Bahamas Businessman 1 Class B Treco, John Treco, Nancy Nassau, Bahamas Nassau, Bahamas 1 Class B Bayles, Dwain Bayles, Rachel Nassau, Bahama Nassau, Bahama 1 Class B McCoy, Lee Thomas Nassau, Bahamas 1 Class B TREASURE COVE HOMEOWNERS ASSOCIATION LIMITED LIST OF MEMBERS NUMBER OF SHARES 1 Class B NAMES Wells, Kurt ADDRESSES Nassau, Bahamas Cooper, Eugene Marcus Nassau, Bahamas Businessman 1 Class B Bethel, Garvin R. W. Bethel, Jennifer B. Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B Baldacci, Adriano W.G. Baldacci, Raquel A. Nassau, Bahamas Nassau, Bahamas Businessman Businesswoman 1 Class B TOTAL SHARES 487 OCCUPATION Businessman Assistant Secretary TREASURE COVE BEACH WORKS REQUEST FOR PROPOSAL (RFP) PROJECT The gated community of Treasure Cove is located on the southeast shore of New Providence. Along the shoreline exists vacant land allotted for the purpose of providing a beach experience for residents. Man-made beaches were created in 2011 to enhance the waterfront property. However, the resulting beach experience is less than ideal. Caribbean Coastal Services was contracted to perform a coastal study of the existing conditions and to develop possible improvements for the waterfront site. The report including conceptual designs can be found in Appendix A. The Treasure Cove Homeowner’s Association has decided on Concept A, which includes excavating the iron shore and placing sand to create a pocket beach. The purpose of this Request for Proposal (RFP) is to solicit proposals from various candidate organizations, conduct a fair and extensive evaluation based on criteria listed herein, and select the candidate who best represents the direction in which the Treasure Cove Home Owner’s Association wishes to go. Proposal Guidelines This Request for Proposal represents the requirements for an open and competitive process. Proposals will be accepted until 5pm EST October 15, 2014. Any proposals received after this date and time will be returned to the sender. All proposals must be signed by an official agent or representative of the company submitting the proposal. If the organization submitting a proposal must outsource or contract any work to meet the requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs included in proposals must be all-inclusive to include any outsourced or contracted work. Any proposals which call for outsourcing or contracting work must include a name and description of the organizations being contracted. All costs must be itemized to include an explanation of all fees and costs. Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFP. Project Scope The Treasure Cove Homeowner’s Association is desirous of engaging a contractor to perform the works for the following scope of services: po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com Treasure Cove Beach Enhancement RFP New Providence, The Bahamas October 3, 2014 1. Excavation and removal of approximately 2200 CY of iron shore. 2. Placement of approximately 1800 CY of sand to construct beach in accordance with the design profile. 3. Placement of approximately 58 tons of boulders to create spur groynes. Note: Boulders currently on site will be repurposed for the construction of the groynes Budget All proposals must include an itemised list of proposed costs to complete the tasks described in the project scope. Costs should be stated as one-time or non-recurring costs (NRC) or monthly recurring costs (MRC). All costs and fees must be clearly described in each proposal Bidder Qualifications Bidders should provide the following items as part of their proposal for consideration: Description of experience in similar projects Timeframe for completion of the project Project management methodology Proposal Evaluation Criteria The Treasure Cove Home Owner’s Association Consulting will evaluate all proposals based on the following criteria. To ensure consideration for this Request for Proposal, your proposal should be complete and include all of the following criteria: Overall proposal suitability: proposed solution(s) must meet the scope and needs included herein and be presented in a clear and organized manner Organizational Experience: Bidders will be evaluated on their experience as it pertains to the scope of this project Previous work: Bidders will be evaluated on examples of their work as well as client testimonials and references. Value and cost: Bidders will be evaluated on the cost of their solution(s) based on the work to be performed in accordance with the scope of this project Technical expertise and experience: Bidders must provide descriptions and documentation of staff technical expertise and experience Each bidder must submit 3 copies of their proposal to the address below by October 15, 2014 at 5pm EST: Treasure Cove Homeowners’ Association Yamacraw Hill Road P.O. Box EE- 15525 Nassau, Bahamas Phone-324-1068 po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com Treasure Cove Beach Enhancement RFP New Providence, The Bahamas October 3, 2014 APPENDIX A COASTAL ASSESSMENT REPORT po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com September 2, 2014 Ms. Marcia Fawkes Administrator Treasure Cove HOA Treasure Cove New Providence, The Bahamas Dear Ms. Fawkes, Re: Treasure Cove Beach Coastal Report New Providence, The Bahamas Caribbean Coastal Services Ltd. (CCS) was contracted to assess the beach at the Treasure Cove gated community, located on the southeast shore of New Providence. The home owners association (HOA) of Treasure Cove is aiming to provide a functional and pleasurable beach for its home owners. The following report identifies the existing conditions of the Treasure Cove beach, assesses the previous procedures to create the man-made beach, and provides possible conceptual approaches to provide the beach desired by the Treasure Cove HOA. Identification of Existing Conditions: Upon visiting the site, the current beach was observed to be man-made. The natural shoreline is composed of iron-shore. The term iron-shore is used to describe exposed limestone bedrock, outcropping into the sea. This rock is weathered by natural elements creating an assortment of surface conditions ranging from smooth flat portions, to jagged sharp portions filled with holes. It appears that the previous shoreline modifications were done to create two pocket beaches. The iron-shore was excavated at two locations to create mouths or micro-inlets for the then proposed pocket beaches. A third excavation was performed to create what appears to be a small boat ramp. Excavation was also carried out to create basins for the two pocket beaches. Beach quality sand was then placed to create the beach. Limestone fill was used to prepare the waterfront lots prior to the construction of the man-made beach. This fill was left in place, and currently makes up the zone between the beach and road. To provide some level of coastal defense, a rubble-mound barrier was placed on the iron-shore, seaward of the beach. po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014 Rubble Mound Seawall Iron-shore Man-made Basin ‘Sand Zone’ ‘Fill Zone’ Figure 1. Treasure Cove Beach Field Data Collection In order to accurately lay out and design the concepts, as well as calculate quantities, field data collection was carried out at the Treasure Cove Beach site. Topographical data was collected using real time kinematic (RTK) surveying equipment. Using this equipment, positional data consisting of horizontal (easting and northing) and vertical (elevation) information was collected. Transects were run at +/- 25 ft. along the length of the site, and extended from the road to the edge of the iron-shore. Points were collected at +/- 12 ft along the transect, or at points of interest such as drop-offs or mounds. This topographical data was then used to create cross-sections and a contour map (see figure 2 below) of the existing conditions. This processed data was then used as the basis of the conceptual designs. Figure 2. Contour Map po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014 Assessment of Existing Conditions: From an aesthetic stand-point, the existing limestone fill does not give the impression of a beachfront location. It contains large stones and is rough and uncomfortable to walk on bare-footed. The fill slopes gently to the beach sand zone. The beach sand zone is simply a very thin veneer atop the pre-existing limestone bedrock. Because the layer is so thin, bedrock breaks the surface of the sand layer in many locations. Although not detrimental to the function of the beach, these rocks can be hazardous to beach goers. The functionality of the pocket beaches is hindered by the fact the water depth in each does not exceed wading depth. Due to the small inlet cut into the existing iron-shore, accessing the deeper water is fairly difficult, due waves diffracting through the inlet and shoaling. This, combined with the rocky nature of the seabed at the inlet make it unfavourable for swimmers to access the deeper water, where swimming is more enjoyable. The elevation of the iron-shore varies between +0.5 feet MSL and +1.2 feet MSL. The iron-shore creates a shelf. The seabed elevation at the toe of this shelf ranges between -3.0 MSL and -3.5 ft MSL. This relatively sharp increase in elevation creates a shoaling effect for incoming waves. This shoaling causes a rapid increase in wave height and causes waves to break aggressively on the shore. The vertical face of the iron shore also reflects a portion of the incoming wave energy. This reflected wave energy also amplifies the wave height, introducing larger, more energetic waves onto the shoreline. The rubble mound seawall (see figure 3) was constructed to reduce the wave energy that affects the upland areas, most significantly, the properties along the shoreline. However, the rubblemound structure does not appear to have been designed or constructed to industry standards. There are many smaller boulders that appear to have been displaced, likely due to past storm events. A constant elevation of the crest was not obtained, with some areas up to 2 feet lower than others. Many of the boulders do not interlock sufficiently with other boulders, creating gaps in the seawall. Figure 3. Rubblemound Seawall Although the rubble mound sea wall does dissipate some of the incoming wave energy well, aside from being poorly constructed, it is fairly unnecessary. The construction of a proper beach would more efficiently dissipate wave energy. In addition to the shoreline protection advantages, a proper beach will also yield economic benefits by increasing property value, as well as providing an attractive amenity for current or future po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014 homeowners. The following section presents 2 options for the development of an engineered, sustainable beach. Engineered Beach Approach and Conceptual Design: As stated previously, a healthy, functional beach not only provides recreation or aesthetic advantages, but also protects upland property and structures by dissipating wave energy. A beach is a system, and just like any system, is made up of components working together. Figure 4 below illustrates the various components. Figure 4. Beach Diagram The slope of the beach (particularly the foreshore) is very crucial to how the beach functions and dissipates wave energy. Steeper slopes tend to cause more energetic, plunging-type wave breaking. In contrast, gentler slopes cause spilling-type wave breaking. Although spilling-type breaking is more desirable, the slope of the foreshore is constrained by the physical layout and characteristics of the site in question. The gentler the slope, the more area needed to obtain a reasonable berm elevation. The berm elevation is also critical in beach design. As water surface elevation changes with fluctuating tides, the area of dry beach changes. The higher the water surface elevation, the less area of dry beach. This means that incoming waves will break further onshore, and the beach will have less cross-shore length to dissipate energy. It is crucial to have a berm at an adequate elevation in order to prevent ponding and flooding of the berm, and therefore protect upland properties. In addition to tide fluctuations, storm surge will also have a strong influence on the area of dry beach. Storm surge is an increase in water surface elevation due to a decrease in atmospheric pressure during meteorological events such as hurricanes. Storm surge can be on the order of an additional 3 ft. to tidal levels. Therefore, storm surge consideration must be taken into account when deciding design elevations for berms and dunes. Grain size plays a large role in the design of a functional beach. Higher energy environments, due to larger wave and/or current climates, require larger grain size (coarser) sediments to compose the beach. In contrast, beaches consisting of finer sediments are found in less energetic environments. In addition to wave and current induced erosion, wind erosion is also a factor, mainly for the dunes and berms, as they are the drier portions of the beach. Wind fences and indigenous beach vegetation play a crucial role in wind erosion prevention. In addition to wind erosion, indigenous beach vegetation also aids in dissipating wave energy, and the po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014 root systems keep the sand mass intact, reducing erosion, in the event that it is exposed to wave or currents. Based on the conditions of the Treasure Cove site, two approaches to creating a sustainable and functioning beach were developed. The main difference in these approaches is the use of the site layout. Concept A plays on the initial concept used to create the two existing pocket beaches, which is the excavation the iron-shore and addition of sand to create beach. Concept B is similar to the neighbouring property of Palm Cay, which is creating beach seaward of the existing property lines, through the use of hard coastal structures. Concept A Concept A was developed in order to more efficiently and purposefully use the existing land. Not different from the original concept, this approach will require excavation of the iron-shore. However, the excavation would be more expansive. Approximately 150 feet of iron-shore, spanning from the boat ramp eastward, would be excavated to the adjacent seabed depth of -3.0 - -3.5 ft. MSL. The purpose of this is to make the open water easily and safely accessible to beachgoers. Beach quality sand would then be placed to create the beach. The toe of the nourishment would be at the extent of the existing iron shore, and the beach would extend +/- 70 ft. landward at a slope of 1:8 to the berm. The design elevation of the berm is approximately +6.5 ft. MSL, to match that of the existing quarry fill elevation, and road elevation. An 8 ft. wide dune would also be created, with a crest elevation of +/- 8 ft. MSL. The dune would be planted with approved indigenous dune vegetation at specified densities to create a complete, natural looking beach system. Indigenous vegetation species include sea oats, railroad vine, beach sunflower, and sea grapes. Dune walkovers would be constructed to prevent the trampling of the dune vegetation and promote rapid and healthy development. An area between the proposed dune and existing road would be designated for parking. Figure 5 below shows a preliminary design profile of the proposed Concept A Beach Design. Figure 6 provides a plan view. Figure 5. Concept A Design Profile po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014 Figure 6. Concept A Design Plan As a result of the proposed excavation, a hard, rock basin will be created. This basin will act to contain the sand in the same manner a groyne does. This would prevent the need to create rubblemound structures at either end of the beach. The boulders currently placed atop the iron-shore can be repurposed to create small spur-type groynes as an added measure to resist longshore drift. However this is optional and is not deemed necessary. It should be noted that due to budget constraints, the beach improvement works at Treasure Cove will likely be done in phases. Due to this, Concept A is aimed at providing beach improvements within a suitable budget, and is designed to be expanded upon in the future. Phase 2 expansion of this design would simply be to repeat the construction process westerly, excavating more iron-shore and extending the soft shoreline. Concept A will require approximately 1800 cubic yards of sand to be placed, and 2200 cubic yards of existing rock to be excavated. An order of magnitude price for this option will be in the range of $110,000 - $160,000. Concept B Concept B was developed to provide a beach experience similar to that of the neighbouring Palm Cay property. This approach requires developing the beach po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014 approximately 40 ft. seaward of the existing iron-shore ledge. The construction of two rubble mound groynes, one at either end, would be necessary to contain the beach. As in Concept A, an 8 ft. wide dune would also be created, with a crest elevation of +/- 8 ft. MSL. The dune would be planted with approved indigenous dune vegetation at specified densities to create a complete, natural looking beach system. Dune walkovers would be constructed and an area between the proposed dune and existing road would be designated for parking. Concept B will require less excavation. However, a seabed lease will need to be obtained in order to extend the high water mark seaward, essentially extending the Treasure Cove property extents. Figure 7 below shows a preliminary design profile of the proposed Concept B Beach Design. Figure 8 provides a plan view. Figure 7. Concept B Design Profile The boulders currently on site can be repurposed to create the groynes. However, the boulders will have to be sorted and only 1-1.5 ton stone selected for use in the rubblemound structure. This solution would be more difficult to do in phases due to the fact that the distance of shoreline to be nourished (approximately 270 ft) is short enough for the beach to be contained by one groyne at either end. Once the groynes are constructed, this entire cell would need to be filled to the design profile in order for the beach to act as a system and resist premature erosion. Concept B will require approximately 3500 cubic yards of sand, 600 cubic yards of excavation, and placement of approximately 1200 tons of boulders to create the two groynes. An order of magnitude price for this option will be in the range of $190,000 $260,000 (not including governmental fees). po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014 Figure 8. Concept B Design Plan Conclusion Two approaches were put forth to provide a functional and aesthetically pleasing beach experience for the residents of Treasure Cove. Both options will provide a safe and pleasurable recreational area, as well as increase the appeal of the community as a whole. The cost of both option depends greatly on the price of sand per cubic yard, and the price to place the sand in accordance to the design profile. However, each option also has individual factors which further effect the cost of construction. The first approach can be done in phases based on budget constraints of the HOA, and is fairly scalable i.e. the price is a function of the linear footage of coastline to be modified. The driving factor for the cost of this option is the cost of excavating the existing iron-shore. This price will vary based on the hardness of the iron-shore, and the time required to complete the excavation. The second option is more aggressive, and therefore more expensive. The cost of this option is highly influenced by the boulder groyne construction costs, and whether or not all of the armour stone requirements can be met by repurposing the stones currently on site. If stones need to purchased, the cost will be driven up considerably. Thank you for the opportunity to conduct this study and provide this report. We look forward to a continued collaboration with you on this project. po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com Treasure Cove Beach Coastal Report New Providence, The Bahamas September 2, 2014 Yours truly, Caribbean Coastal Services Ltd. Kenneth Scott, E.I.T. Coastal / Structural Engineer CC Mr. Frank Watson – Treasure Cove HOA Dr. Eugene Cooper – Treasure Cove HOA Mr. J.V. Scott Blacquiere, P.Eng., Managing Director – CCS Mr. Carlos Palacious, P.E., P.Eng. MSc., Coastal/Civil Engineer – CCS po box CB 11524 | Nassau, The Bahamas | tel 242 327-5348 | fax 242 327-4981 info@CaribbeanCoastal.com | www.CaribbeanCoastal.com ! ! ! ! ! ! ! th October(15 ,(2014( ( ( TO:(Treasure(Cove(Homeowners(Association( Attn:(Eugene(Marcus(Cooper( (( COSTING(–(RFP(–(BEACH(WORKS(( ( SCOPE& & • Excavate(area(along(the(shores(of(Treasure(Cove(as(per(drawing(received(on(page(9(of(RFP.( • Removal(of(all(excavated(material(and(its(disposal.( • The(procurement(and(placement(of(1800(cubic(yards(of(beach(quality(sand(in(newly(excavated(area(in( accordance(to(drawings(received.( • The(movement(and(replacing(of(58(tons(of(boulders(as(per(drawings(received.((Note:((Boulders(are( already(on(site.( ( COSTS( ( Excavate(&(Removal(( ( ( ( ( ( ( ( $255,840.00( Supply(and(Spreading(–(Sand( ( ( ( ( ( ( $91,120.00( Boulder(Placement( ( ( ( ( ( ( ( $13,420.00( ( TOTAL( ( ( ( ( ( ( ( ( ( $360,380.00( ( EQUIPMENT(MOBILIZATION( ( Listed(below(is(equipment(necessary(to(complete(work,(any(whole(or(part(thereof(may(be(used(to(complete( work:( ( 1. CAT(330BL(Excavator( 2. CAT(330C( 3. MiniZLoader( 4. Dump(Trucks( ( TERMS( ( A(50%(deposit(will(be(before(construction(start,(25%(after(excavation(has(completed(and(the(final(25%(due(on( completion.( ( PREVIOUS(WORK( ( Inter(Coastal(Marine(is(a(fully(Bahamian(owned(and(operated(company.((During(its(20Zyear(history(Inter(Coastal( Marine(has(successful(completed(many(marine(based(project(throughout(the(Bahamas.((Listed(below(are(some( of(our(previous(clients.( ( 1. Cistern(Cay(Marina((Complete)(–(Exuma(( Tel: 242.322.8151 Fax: 242.322.8152 Mobile: 242.376.3277 P.O. Box SS-19015 Nassau, Bahamas ! ( ( ( ( ( ( 2. Sampson(Cay(Marina((Complete)(–(Exuma,(Bahamas( 3. Hawksnest(Marina((Complete)(–(Cat(Island,(Bahamas( 4. Flying(Fish(Marina((Complete)(–(Clarence(Town,(Long(Island,(Bahamas( 5. Central(Harbour(Marina((Complete)(–(Nassau,(Bahamas( 6. Lyford(Cay(Club(Marina((East(Wall(–(Complete)(–(Lyford(Cay,(Bahamas( ( Along(with(full(marina(projects(that(are(inclusive(of(dredging,(docks,(groyn(and(electrical(work,(Inter(Coastal( Marine(has(completed(many(smaller(projects(such(as(beach(creation,(and(groyns.( ( Included(in(this(document(are(some(photos(of(previous(work(and(a(recent(recommendation(from(the(Lyford( Cay(Club.( ( ( Tel: 242.322.8151 Fax: 242.322.8152 Mobile: 242.376.3277 P.O. Box SS-19015 Nassau, Bahamas Y-II Shipping & Co. Ltd. Cost Removal of iron shore (2200) 114,400.00 Supply and place (1800) sand $ 138.600 138,600.00 Supply and build groin (58) $ 6.960.00 6,960.00 Engineering and site management $ 65.870 Total 65,870.00 $325,830.00
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