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Rosen Centre Hotel - 9840 International Drive, Orlando, FL 32819
EXHIBITOR INFORMATION
2014 Safety & H.R. National Conference & Exhibition
Rosen Centre Hotel • 9840 International Drive, Orlando, FL 32819
EXHIBIT: October 28-29 • CONFERENCE: October 28-30
Who Should Exhibit?
Suppliers of safety-related products
and services to the trucking industry
• Safety technologies
• Safety-specific products
• Products that enhance safety because
of their design
• Safety trainers
• Safety consultants
• Safety incentive programs
• Risk managers
• Investors/auditors/monitors
• Health & wellness related products
• Health & wellness related services
• Recruitment/retention services
• Workforce development
Past Attendees Included
• Industry Safety/HR Professionals
• Carriers
• Freight Forwarders
• Insurance Providers
• Intermodal Operators
• Investigators/consultants
• Logistics Personnel
• Safety Researchers Academics
• Shippers
• State Trucking Associations
• Suppliers to the Industry
• Truck Stop Operators
Government
EXHIBIT BOOTH FEES/AMENITIES
Members Non-Members
$1,600
$1,900
(*Member=ATA and/or Safety Management Council Member)
SAFETY EXHIBITOR BENEFITS - For a flat rate, exhibitor receives:
• (1) 8’x10’ pipe and drape booth, 6’ skirted table, identification
sign, (2) chairs and (1) wastebasket
• Support from the decorator service
• Complimentary registration for 1 exhibitor from the same company
• Additional registration at a rate of (limit 1 additional): $350
member and $450 non-member. (Must be the same company.)
• Company name recognized in: Informer Magazine, meeting
•
•
•
materials, signage, the official program, exhibitor ribbon, slide
presentation to attendees
Exhibit Booth Bingo Card
Participation in conference educational sessions & technical committee meetings (Note: only committee members may vote)
Admission to the Awards Luncheon & Awards Banquet
SPONSORSHIPS
Sponsorships of $5,000 or more includes (1) complimentary 8’x10’
exhibit booth and (1) complimentary registration. Please contact:
Dan Duggan at 703-838-1756 to request a listing of available options
or visit http://smc.trucking.org
SPONSOR RECOGNITION
• FMCSA
• OSHA
• PHMSA
• NHTSA
• FDA & USDA
• FEMA
Your company’s name will be recognized in the Informer Magazine
conference materials, signage, sponsor ribbon, the official program, and
your logo will appear in a slide presentation to attendees. Sponsors for
Tuesday’s and Wednesday’s receptions will be introduced at the opening
of the sponsored event and will be allowed to serve as MC for that event.
Contact Information
For details on reserving booth space
or sponsorship options, contact
Dan Duggan at 703-838-1756 or
dduggan@trucking.org
To reserve advertising space in the
Informer Magazine, contact:
John Wislocki at: 703-838-1778 or
jwislocki@trucking.org
http://smc.trucking.org
For suppliers of trucking industry products and services, this Council Conference & Exhibition can launch your company into a world of new business
opportunities and secure your prominence among your current customers.
You’ll network one-on-one with purchasing decision-makers, gain insights
into industry changes and needs, and open doors to prospects.
2-MINUTE PITCH
There will be five opportunities at $250 each for five exhibitor companies to present a 2-minute company/product pitch/introduction at
the start of one of the general sessions. Note: These are offered on a
first-come, first-serve basis and each exhibitor company is limited to
one 2-minute pitch.
EXHIBIT SPACE AND SPONSORSHIP CONTACT
For details on reserving booth space and/or sponsorship options,
contact Dan Duggan at 703-838-1756 or dduggan@trucking.org
2014 Safety & Human Resources National Conference & Exhibition
EXHIBITOR MOVE-IN | MOVE-OUT FLOOR PLAN
Rosen Centre Hotel • 9840 International Drive, Orlando, FL 32819
EXHIBIT: October 28-29 • CONFERENCE: October 28-30
BALLROOM A
Rosen Center Hotel, Orlando, FL
SHOW SCHEDULE
Tuesday, October 28
1:00 p.m. - 4:00 p.m.
Exhibitor Set-up
5:00 p.m. - 7:00 p.m.
Reception & Scavenger Hunt
Wednesday, October 29
7:30 a.m. - 8:30 a.m.
Continental Breakfast
11:50 a.m. - 1:15 p.m.
Walk Around Lunch in Exhibit Hall
5:30 p.m. - 7:00 p.m.
Reception & Raffle in Exhibit Hall
7:00 p.m.
Exhibit Program Ends
7:00 p.m. - 8:30 p.m.
Exhibit Move Out*
Exhibitors will also be allowed to move out
Thursday morning from 7:00 a.m. - 8:30 a.m.
Important Exhibitor
Info Requested:
Exhibitors are asked to email:
jtaylor@trucking.org with company’s
name, contact information and description of the products, equipment,
services, or facility that you plan to exhibit, in 50 words or less, as you would
like it to appear in the final onsite
conference program (in the format to
the right).
Please provide this information no
later than September 9. The ATA Safety Management Council reserves the
right to edit text to conform to format
requirements when necessary.
E-mail: jtaylor@trucking.org a 300
dpi high resolution (.eps) file of your
company’s logo for use on authorized
exhibitor publicity, conference promotion, and signage.
AMERICA’S ROAD TEAM BOOTH #20
950 North Glebe Road, Suite 210
SA
Arlington, VA 22203-4181
MP
LE
Tel: 703-838-1962
Fax: 703-838-1965
Email: rmartin@trucking.org
Web: www.trucking.org
Contact: Rowenna Martin, Mgr., Public Affairs Programs
America’s Road Team is one of American Trucking Associations’
premier image enhancement programs. Twelve truck drivers are
selected to the team based on their outstanding safety record,
communications skills and community involvement. They speak to
schools, churches, industry officials, the media, and Congress about
safety and security issues and promote a positive image about
trucks and truck drivers.
Rosen Centre Hotel - 9840 International Drive, Orlando, FL 32819
SPONSORSHIP INFORMATION
2014 Safety & H.R. National Conference & Exhibition
Rosen Centre Hotel • 9840 International Drive, Orlando, FL 32819
EXHIBIT: October 28-29 • CONFERENCE: October 28-30
Sponsoring an event or award at this conference will give your company the greatest exposure possible
to all attendees of the conference. It is an effective marketing tool as it will leave an imprint of your
company’s name in the minds of potential customers while you promote its goods or services as you
show support for the Council.
Sponsorship Benefits
SPONSOR OPPORTUNITIES
All Sponsors Will be Recognized in
the Following Ways:
Awards
• Company name in the onsite
conference program
• Recognition in the conference
opening remarks
• Logo recognition on sponsor
acknowledgment PowerPoint
slide during Awards Banquet
• Logo recognition on the ATA
Safety Management Council
website
• Recognition in the Informer
Magazine, published and
distributed quarterly to Safety
Management Council, and Supply
Chain Security and Loss
Prevention Council Members
In addition to the above, Sponsors
who contribute $5,000 or more
receive the following benefits:
• A complimentary exhibit booth in
the exhibit hall
• The ability to include a promotional piece in the registration packets
• If approved by the Membership
Council, a chance to have a speaker, panelist, round-table facilitator
or resource person
National Driver of the Year
National Safety Prof. Award of Excellence
SOLD
National Safety Director Award
SOLD
National Truck & Industrial Safety Awards
ATA President’s Trophy
SOLD
State Association Excellence In Safety
SOLD
SMC Leadership Award
$12,000
$10,000
$12,500
$15,000
$10,000
$10,000
$2,000
Events
Coffee Break
Continental Breakfast
First-Time Attendee Continental Breakfast
Walk-Around Lunch
Awards Lunch
Opening Reception
Awards Banquet
Entertainment at Awards Banquet
Golf Tournament (Sponsor entire tournament) Registration Envelopes
Lanyards
SOLD
Supply Shipment
SOLD
$2,000 (each)
$2,500
$3,000
$4,000
$10,000
$6,000
$10,000
$7,000
$15,000
$1,500
$10,000
$10,000
Educational Programs
Trucking Safety, October 28, 8am – 5:30pm
Round Table Sessions, October 30, 7am – 4:45pm
RT1: Disaster Preparedness
RT2: Compliance Strategies
RT3: Recruitment & Retention
$5,000
$5,000
Panel Sessions, each panel $1,000
Panel 1: Monitoring / Influencing Driver Behavior
Panel 2: Safety Fitness Determinations and Data Qs
Panel 3: Electronic Logging Devices: What Happens Now?
2014 Safety & Human Resources National Conference & Exhibition
BADGE & GOLF INFORMATION
2014 Safety & H.R. National Conference & Exhibition
Rosen Centre Hotel • 9840 International Drive, Orlando, FL 32819
EXHIBIT: October 28-29 • CONFERENCE: October 28-30
PLEASE CHECK ONLY ONE BOX:
o Primary Exhibitor (complimentary with booth)
o 2nd Additional exhibit booth personnel
$350 - ATA or SMC Member
$450 - Non-member
EXHIBITOR BOOTH PERSONNEL
Name: ___________________________________ Nick Name: __________________
Title: __________________________________________________________________
Phone: _______________________________ Cell Phone: ______________________
Company: ___________________________Parent Company: __________________
Address: _______________________________________________________________
City/State/Zip: __________________________________________________________
Email: __________________________________________________________________
GOLF/KIBITZER SECTION: (Tuesday, October 28, 7:00 am)
Shingle Creek Golf Course, 9939 Universal Blvd, Orlando, FL
Golf registration includes greens fee, cart and lunch. Players may rent clubs at the course.
Golfer
Kibitzer***
Member
$80
$45
Non-Member ***Kibitzers ride golf carts selling mulligans
and taking photos. Kibitzer opportunity is
$110
on a first-come, first-serve basis.
$60
Indicate your USGA handicap or last 3 scores: __________ ___________ ___________
List player(s) you would like in your foursome:
(1) _______________ (2) _______________ (3) _______________ (4) _______________
GOLF SPONSORSHIPS
Individual holes and Long Drive/Closest to Pin Contest sponsorships only available if entire tournament is not
sold to 1 company. Each golf tournament sponsor receives a sign with sponsor’s name on it. The sign is placed
in the area of sponsorship. A sign with all golf sponsors is placed at the course and in the exhibit hall.
IMPORTANT INFORMATION
ATTENDEE REGISTRATION
Registering online at http://smc.trucking.org
is the fastest and easiest way to register for
the 2014 Safety & Human Resources National
Conference & Exhibition
For your username and password or if
you need assistance registering online,
please call ATA Event Services at 866-821-3468
from 8:30 am to 5:30 pm ET.
If registering by fax or mail
(credit card users only), once your registration is
successfully processed by ATA Event Services,
you will receive an email confirmation of your
conference registration.
If you need to make changes to your
Registration Application, please call ATA
Event Services at 866-821-3468 from 8:30 am
to 5:30 pm ET.
If you need to cancel your Conference
Registration please send written notification
of cancellation to be received at ATA
(ATA Event Services, PO Box 101360,
Arlington, VA 22210) on or before August 28,
2014 and you will receive a full refund less a
$50 per person administration fee. No refunds
for registration fees will be processed for
cancellations postmarked after this date.
HOTEL RESERVATIONS
(1) _____________________ (2) ____________________ (3) ____________________
Rosen Centre Hotel
9840 International Drive, Orlando, FL 32819
Tel: (800) 204-7234 or (407) 996-2659
ATA Safety & HR Special Room Rate:
$115 Single or Double
www.rosencentre.com - Use group code: ATA
PAYMENT
SPECIAL ASSISTANCE
$150 per hole, 1-tee box/green $500 Hole-in-One-divided by those making a Hole-in-One
$200 Long Drive - Men
$200 Long Drive - Women $200 Closest to the Pin
I wish to sponsor the following player(s) @
1st Exhibit Booth Personnel
2nd Exhibit Booth Personnel
Golf Tournament Fee
Golf Kibitzer Fee
Golf Tournament Sponsorship
Golf Player Sponsorship
Total
o $70 - Member o $85 - Non-Member:
$0
$ ______________
$ ______________
$ ______________
$ ______________
$ ______________
$ ______________
Check # _________________________ enclosed/ payable to ATA SMC
Charge my credit card the total amount:
o MasterCard o Visa o AMEX
Credit Card # __________________________________________________________
Name on Card: ________________________________________________________
Expiration Date: _______________________________________________________
Signature: _____________________________________________________________
Date: _________________________________________________________________
Please notify ATA by checking this box o
and also notify the hotel at 800-204-7234
of any auxiliary needs related to guestrooms
and meeting rooms.
Please Note: People under the age of 18 are
not allowed at the exhibit, business or social
events (except for the entertainment portion
of the Annual Banquet). We thank you for your
cooperation.
Dress Code: Business Casual
Please return by September 15, 2014 to:
American Trucking Associations
Attn: Event Services
PO Box 101360, Arlington, VA 22210
Fax: 703-838-1701
http://smc.trucking.org
Rosen Centre Hotel - 9840 International Drive, Orlando, FL 32819
2014 Informer Magazine & Conference
Program Advertising Order Form
Informer magazine: This periodical is published quarterly
by the Safety Management Council and the Supply Chain
Security & Loss Prevention Council of American Trucking
Associations, in print and on-line at http://smc.trucking.org
(member only protected web pages).
Each quarterly issue provides news, information and
instruction related to trucking safety, security, freight
claims, loss prevention and human resources, as well as
insights and alerts about related federal and state
legislation and regulations, and council business. The
print version of Informer is distributed to 1,000+ trucking
professionals responsible for safety, security, claims, loss
prevention and human resources. The online version
tracks higher.
Conference Program: The Safety & HR National
Conference & Exhibition and the Supply Chain Security &
Law Enforcement Conference & Exhibition both offer ad
space in their respective pre-event mailings and on-site
program booklets which are issued to each attendee of
their conference and seen on each Council’s respective
web site. For details on the Supply Chain Security & Law
Enforcement Conference & Exhibition, go to
http://scslsc.trucking.org
Submission Deadlines:
st
1 Quarter (January – March)
nd
2 Quarter (April – June)
rd
3 Quarter (July – September)
th
4 Quarter (October – December)
Safety Conference Pre-Mailing
Safety Conference On-Site Program
Due Date:
February 26
May 1
August 1
November 1
May 30
July 31
Digital files must be received by submission due date in
order to be included in that particular issue.
Advertising Rates (per issue)
ATA/SMC Member
Full Page
$500
½ Page
$300
¼ Page
$100
Non-Member
$600
$400
$200
Volume discounts: Available, please call for quote
Color: Four-color ; No bleeds
Digital File/Ad Specifications:
Must be designed in InDesign, Quark, Photoshop or Illustrator
RETURN ORDER FORM TO:
ATA Event Services
P.O. Box 101360, Arlington, VA 22210-4360
Secure Fax: 703-838-1852
Council Staff /Contact: John Wislocki
jwislocki@trucking.org or 703-838-1778
ADVERTISING INFORMATION:
Ad Size:
Full Size
Color:
4-Color
½ Page
Ad In: (please use one form per ad order)
Informer or
2014 Safety Conference Brochure
Rate: $
Special Instructions:
KEY CONTACT
Contact Name: _______________________________
E-Mail:______________________________________
Phone: _____________________________________
Ad Agency: __________________________________
Advertiser/Client: _____________________________
Address: ___________________________________
City/State/Zip: _______________________________
PAYMENT
Net Amount Enclosed: $________________________
Check # ___________________________ (enclosed)
(Make payable to the “ATA SMC”)
Charge my credit card the total amount:
MasterCard
Visa
AMEX
Credit Card #:
Must be CMYK for color
Expiration Date:
Include all fonts, images and other attachments needed
for output.
Name on Card:
Final resolution (300 dpi) ad may be saved as a tif or pdf.
Signature:_____________________ Date:
¼ Page
2014 Safety & Human Resources National Conference & Exhibition
SPONSORS CONTRACT
2014 Safety & H.R. National Conference & Exhibition
Rosen Centre Hotel • 9840 International Drive, Orlando, FL 32819
EXHIBIT: October 28-29 • CONFERENCE: October 28-30
KEY SPONSOR CONTACT
RETURN CONTRACT TO:
Name: _____________________________________________
Phone: _____________________________________________
Cell Phone: _________________________________________
Email: ______________________________________________
Company: __________________________________________
Address: ____________________________________________
City/State/Zip: _______________________________________
ATA Customer Administration
PO Box 101360, Arlington, VA 22210-4360
Fax: 703-838-1701
Exhibit Contact:
Dan Duggan - 703-838-1756
Email: dduggan@trucking.org
Please use the Exhibitor Badge & Golf Registration to designate
exhibitor personnel (form attached)
COMPANY NAME
Awards
o National Driver of the Year
o National Safety Prof. Award of Excellence
o National Safety Director Award
o National Truck & Industrial Safety Award
o ATA President’s Trophy
o State Association Excellence In Safety
o SMC Leadership Award
$12,000
$10,000
$12,500
$15,000
$10,000
$10,000
$2,000
Events
o Coffee Break
o Continental Breakfast
o First-Time Attendee Continental Breakfast
o Walk-Around Lunch
o Awards Lunch
o Opening Reception
o Awards Banquet
o Entertainment at Awards Banquet
o Golf Tournament (Sponsor entire tournament) o Registration Envelopes
o Lanyards
o Supply Shipment
$2,000 (each)
$2,500
$3,000
$4,000
$10,000
$6,000
$10,000
$7,000
$15,000
$1,500
$10,000
$
BOOTH CHOICE
Use the Exhibit Floor Plan, on page 3, and
indicate your booth selection preferences in
the spaces provided below. If reserving two
booths, please write in the number of both
booths in the same space separated by a slash
(1st 6/7, 2nd 10/11, 3rd 17/18).
1st: ________ 2nd: ________ 3rd: ________
Please indicate the competitor(s) you would
prefer not to be near:
___________________________________________
___________________________________________
___________________________________________
PAYMENT
Educational Programs
o Trucking Safety, October. 28, 8am – 5:30pm
o Round Table Sessions, October 30, 7am – 4:45pm
o RT1: Disaster Preparedness
o RT2: Compliance Strategies
o RT3: Recruitment & Retention
Please PRINT your company’s name as it should
be posted in the conference program:
__________________________________
$5,000
$5,000
Panel Sessions, each panel $1,000
Panel 1: Monitoring / Influencing Driver Behavior
Panel 2: Safety Fitness Determinations and Data Qs
Panel 3: Electronic Logging Devices: What Happens Now?
Cancellation/Refund Policy: Cancellations must be received in writing to qualify for
a refund as follows: Cancellations received on or before August 28, 2014, 50%
refund will be issued. Cancellations received after August 28, 2014, no refunds
will be issued.
Check# ___________________ (enclosed)
Make payable to the ATA SMC
Charge my credit card the total amount:
o MasterCard
o Visa
o AMEX
Credit Card# _______________________________
Expiration Date: ___________________________
Name on card: _____________________________
Signature: _________________________________
Rosen Centre Hotel - 9840 International Drive, Orlando, FL 32819
EXHIBITORS CONTRACT
2014 Safety & H.R. National Conference & Exhibition
Rosen Centre Hotel • 9840 International Drive, Orlando, FL 32819
EXHIBIT: October 28-29 • CONFERENCE: October 28-30
KEY EXHIBITORS CONTACT
RETURN CONTRACT TO:
Name: ___________________________________________
Phone: ___________________________________________
Cell Phone: _______________________________________
Email: ___________________________________________
Company: ________________________________________
Address: __________________________________________
City/State/Zip: _____________________________________
ATA Event Services
PO Box 101360, Arlington, VA 22210-4360
Fax: 703-838-1701
Exhibit Contact:
Dan Duggan - 703-838-1756
Email: dduggan@trucking.org
Please use the Exhibitor Badge & Golf Registration to
designate exhibitor personnel (form attached)
EXHIBIT FEES
Exhibit Booth Fee includes ONE complimentary
exhibitor personnel from the same company.
Please check appropriate box/s:
o ATA or SMC Member*
o Non-Member
o Corner Booth**
o 2-Minute Intro Fee***
$1,600
$1,900
$150
$250
* Members of American Trucking Associations or ATA Safety
Management Council receive the discounted price.
** There is an additional charge for a corner booth.
*** If you’d like to give a 2-minute company/product pitch before a
general session or large committee meeting, it’s an additional $250;
This offer is on a first-come/first-serve basis; and is limited to one per
exhibitor company.
EXHIBIT BOOTH TOTAL
Exhibit Booth Fee
Corner Booth Fee
2-Minute Intro Fee
Total Please PRINT your company’s name as it should
be posted in the conference program:
__________________________________
BOOTH CHOICE
Use the Exhibit Floor Plan, on page 3, and
indicate your booth selection preferences in
the spaces provided below. If reserving two
booths, please write in the number of both
booths in the same space separated by a slash
(1st 6/7, 2nd 10/11, 3rd 17/18).
1st: ________ 2nd: ________ 3rd: ________
Please indicate the competitor(s) you would
prefer not to be near:
___________________________________________
___________________________________________
___________________________________________
PAYMENT
$ ____________________
$ ____________________
$ ____________________
$ ____________________
Cancellation/Refund Policy: Cancellations must be
received in writing to qualify for a refund as follows:
Cancellations received on or before August 28, 2014,
50% refund will be issued. Cancellations received after
August 28, 2014, no refunds will be issued.
COMPANY NAME
Check# ___________________ (enclosed)
Make payable to the ATA SMC
Charge my credit card the total amount:
o MasterCard
o Visa
o AMEX
Credit Card# _______________________________
Expiration Date: ___________________________
Name on card: _____________________________
Signature: _________________________________
2014 Safety & Human Resources National Conference & Exhibition