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The Future of Finance
Real Time Insight for a Volatile World
Lars Fleminggard
May, 2015
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The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the
permission of SAP. This presentation is not subject to your license agreement or any other service or subscription
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presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation
and SAP's strategy and possible future developments, products and or platforms directions and functionality are all
subject to change and may be changed by SAP at any time for any reason without notice. The information in this
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document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied
warranties of merchantability, fitness for a particular purpose, or non-infringement. This document is for informational
purposes and may not be incorporated into a contract. SAP assumes no responsibility for errors or omissions in this
document, except if such damages were caused by SAP´s willful misconduct or gross negligence.
All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements,
which speak only as of their dates, and they should not be relied upon in making purchasing decisions.
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
2
Simple Finance on S/4HANA
SAP Accounting
SAP Cash Management
powered by SAP HANA
powered by SAP HANA
Integrated
Business Planning
Alternative in-memory
functionality for ERP customers
New product for
Group Cash Management
New capabilities and enhanced
integration for ERP and BPC.
S/4HANA
SAP HANA Platform
Aligned
Agile
Predictive
Single Source of Truth
Real time finance processes
Insight and foresight
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
4
What is the business vision of SAP Simple Finance?
FINANCE TRANSFORMATION ENABLED BY SAP SIMPLE FINANCE
SAP Simple Finance will enable the next phase of Finance transformation reshaping both transactional and
analytical Finance processes through instant insight-to-action based on real-time information..
Single source
of truth
Harmonized information provided by a seamless central Finance
platform. Flexible on-the-fly aggregation from individual line items
replacing pre-built aggregates.
Real-time
processes
Transformation of periodic (e.g., monthly) Finance processes, with
peak activity at period end, into event-driven continuous processes
via real-time information.
Dynamic planning
and analysis
Embedded financial modeling with integrated planning, predictive
forecasting, automated alerts and pervasive scenario simulation
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
7
Why is SAP Simple Finance so much easier to use?
NEW USER EXPERIENCE
SAP Simple Finance provides intuitive user experience for analysts, line managers and transactional users.
SAP’s Business Intelligence available today, new Fiori user interfaces are being developed.
Flexible analytics with Business
Intelligence
Dedicated dashboards for
Finance and line managers
Renewed user experience for
transactional roles (planned)
Business Intelligence
Smart Business Cockpits
Renewed UIs (Fiori)
User-defined visual reporting with SAP’s
Business Intelligence solutions. Real-time
access to ERP data from Microsoft Office
(enabled by Analysis for Office).
Dashboards for managers with real-time
reporting and drill down for root cause
identification. Dashboards are configurable
and multi-device capable.
Higher ease of use for transactional users
through fully renewed user experience. First
renewed roles planned to be globally available
in early 2015.
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
8
Demonstration
State of Finance
What is the business vision of SAP Simple Finance?
FINANCE TRANSFORMATION ENABLED BY SAP SIMPLE FINANCE
SAP Simple Finance will enable the next phase of Finance transformation reshaping both transactional and
analytical Finance processes through instant insight-to-action based on real-time information..
Single source
of truth
Harmonized information provided by a seamless central Finance
platform. Flexible on-the-fly aggregation from individual line items
replacing pre-built aggregates.
Real-time
processes
Transformation of periodic (e.g., monthly) Finance processes, with
peak activity at period end, into event-driven continuous processes
via real-time information.
Dynamic planning
and analysis
Embedded financial modeling with integrated planning, predictive
forecasting, automated alerts and pervasive scenario simulation
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
12
Aligned – Single Source of Truth
INCLUDED IN THE SAME IN-MEMORY BASED SYSTEM
Both transactions, operational reporting and planning are available in the same system.
Data is stored at the lowest level of detail and being aggregated on the fly
SAP SIMPLE FINANCE PROCESSES
What value does it provide?
Business planning processes
Interfaces
stay the
same
Analytical processes (BI, predictive)
Transactional processes (FI and CO)
Harmonized line-item data available in real-time
• Planning: real-time access to master data, hierarchies &
actuals
• Operational reporting in real-time
• Faster and higher flexibility in reporting and data
customization
• Transactions are faster – no updates anymore
• General Ledger has same (and more) capabilities as New
G/L
• Flexible drill-down to line item details
Legacy ERP
Legacy ERP
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
Legacy ERP
13
Aligned – Single Source of Truth
CENTRAL JOURNAL SCENARIO
Central Finance is not a separate solution but an implementation approach of SAP Simple Finance. It provides a central platform for
group-level transactions and analysis without full ERP consolidation.
SAP SIMPLE FINANCE PROCESSES
What value does it provide?
Business planning processes
Interfaces
stay the
same
• Planning: real-time access to master data, hierarchies &
actuals
• Operational reporting in real-time
Analytical processes (BI, predictive)
• Faster and higher flexibility in reporting and data
customization
Transactional processes (FI and CO)
• Transactions are faster – dramatically reduced no of
updates
Harmonized line-item data available in real-time
• Real-time replication of all finance transactions from legacy systems
Central
Journal
• General Ledger has same (and more) capabilities as New
G/L
• Flexible drill-down to line item details
• Single Finance platform for all group reporting, analysis
and processes
Legacy ERP
Legacy ERP
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
Legacy ERP
• Back-end systems to be consolidated over time
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Real Time
Processes
Real time month end close
Accelerated close with intra-month
reconciliation for real time reporting
and pre-close simulation
Real time personal analytics
Flexible analytics for instant data
access with drill-down along any
dimension down to line item level
Next gen user experience
New role based user interfaces with
embedded real time analytics and
mobile access for business users
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
17
Near Real Time Month End Close
Traditional Close
Close
Batches
Consolidatio
n Batches
Close enclosed by HANA
Reporting
on-demand
Initial Period
Close &
Consolidation
Local close processes involve >100 tasks
with multiple batch bottlenecks
Challenges
• Multiple batch run dependencies
• Batch bottlenecks delay downstream activities
• High error correction efforts
• Complex issues delayed till post close
• Time pressured resolutions
• Delayed visibility to reporting
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
Real-time analytics for
process oversight
Initial Period
Close &
Consolidation
Processes designed for real-time operations
eliminate close bottlenecks
Benefit Drivers
• Eliminate end of period batch bottlenecks
• Continuous intercompany reconciliation
• Continuous financial reporting visibility
• CO-PA & line item detail reconciliation
• Automation for routine tasks
• Full management visibility of close tasks
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Real Time Close: Intercompany Reconciliation on the Fly
Reduced time to close
books
• Improved and accelerated
automated matching
• No more batch jobs, real time
FBICS3
Select Documents
FBICA3
Assign Documents Automatically
FBICR3
Reconcile Documents
analysis supports continuous
intra-period process
execution
• Improved user experience
and enhanced data drill down
reduce manual reconciliation
effort
• Better process oversight
through new management
dashboard
New user experience
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
Improved data drill down
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Profitability Reporting - Before
ETL
Transact
Transactions
Invoices
Sales Documents
Assessment Cycles
Settlement
Correction Postings
…
ETL
Analyze
Cache
Accelerate
Assigned to
Operating Concern
Moved to
InfoProviders
Characteristics/
Value Fields
Extract
Enrich
Load
…
Totals Records
Summarization Levels
…
To Finally Deliver
Profitability by Dimension…
SAP‘s Starting Point: Postings to CO-PA loaded to SAP
BW every 8 hours
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20
SAP‘s approach to Profitability Reporting
ETL
Transact
Analyze
Operating Concern
on SAP HANA
CE1 table (transactions)
CE4 table (dimensions)
Virtual Info Provider
(Create using
transaction KEIP)
DataSource: BW
Query
UI: Analysis for Microsoft Office
Result: Postings to CO-PA are visible immediately and
close schedule is reduced by three days
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
21
Real Time Working Capital Management
Real Time Cash and Liquidity Management
How much cash do I
have and how much
will I need to fund the
business?
Real Time Working Capital Analytics
What is the status of
my key drivers of
working capital like
DSO or DPO?
Real Time Receivables Management
How can I accelerate
cash collection to
improve DSO?
23
Introducing SAP Cash Management powered by
SAP HANA
SAP Cash Management powered by SAP HANA
• Analyzing global bank balances and cash
positions based on data from SAP and
non-SAP systems
• Integrated liquidity forecasting including
cash flow analysis using multi dimensional
real-time analytics
• Central Bank Account Management
including overdraft limit analysis, bank risk
analysis, signatory management and
workflow support
• Smart Business for Cash Managers, a
cockpit to monitor critical KPI’s, also on a
mobile device
Transition to Real Time Receivables Management
1
Review open
cases
Preparation
Continuous and
alert driven
Monthly
Automated AR processing
2
3
Clarification with
customer
4
Resolution with customer
Challenges
Benefit Drivers
•
Resource intense
•
Executive management cockpit
•
Manual preparation
•
•
High error rate
Field alerts & payment status
in real-time
•
Multiple process flows
•
•
No situation context for resolution
Integrated field & AR team
collaboration
•
Low resolution rate
•
Proactive field resolution
•
Automated payment matching
Expected Benefits
25%
Lower DSO
10%
Lower Overdue A/R
22%
Lower A/R Write-offs
New Solutions for Real Time Receivables Management
Real time
SAP Receivables Manager
SAP Customer Financial Fact Sheet
supporting the Receivables Manager in
Finance to monitor a continuous process
enabling sales representatives to resolve
open issues directly with the customer
SAP Runs SAP in Finance & Controlling
Benefits and KPI‘s
Financial Close
On SAP HANA
86%
Real-time
faster
Real-time analytics
end-to-end process
COPA 27 h to 4 h
67,000+
Users
420
91 %
17%
faster
faster
Automatic
Maintenance
Revenue Accruals
Revenue,
Profit and Loss
Reporting
Hours less processing
time at quarter end
close
74 %
42%
faster
faster
Asset Depreciation
Automatic Cost Accrual
Postings
8½
100+
From 1450 to 1030
173+
1,300+
Search
day
Operative entities and
branches
Colleagues involved in
closing activities
Type Ahead Search /
Fuzzy Search
Software and
Maintenance Billing
Closing,
including group
consolidation
Closing activities every
month/entity (in
average)
5 days less
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28
SAP Simple Finance @ SAP
Major Values Realized
Account Receivables
Books Closing
Intercompany Reconciliation
Receivables Management
Fast Close Enablement
Real-time
10% DSO Reduction
Simple receivables management
through integration of finance &
sales functions
28%
Improvement on
processing time
40%
Reduction in GL
posting corrections
Changes focus from data
preparation to analysis &
interpretation
70%
Reduction in time to
process reconciliation
issues
I/CO reconciliation moved to a real
time process
HANA
No aggregates
Increased performance
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
29
Predictive
Dynamic Planning
and Analysis
Recognize trends and
anticipate future risks earlier
Better understand the impact
of changes to your business
Adapt more dynamically to
external shifts with a joint plan
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
35 35
Dynamic
Planning
Volatile
World
One rolling plan for the entire group
Plan autonomy for the businesses
Demand signals and smart forecasts
Update of the group plan on the fly
Rapidly changing customer demand
High volatility of market prices
Disruptive external shocks
New untested business models
© 2015
2013 SAP AE
AG or
or an
an SAP
SAP affiliate
affiliate company.
company. All
All rights
rights reserved.
reserved.
36
A Single Solution for Integrated Business Planning
1
LoB
4
Forecast
de-central
(e.g. Sales)
Sub-plans
satellites
3
De-central
operational
plans
• Central plan governance
2
and process orchestration
for group controller
• Full planning flexibility and
autonomy for owners of
departmental plans
• Access to master data and
Corporate
Financial
Plan
actuals from ERP for rapid
modeling and planning
• Availability of plan data in
ERP for variance analysis
Sub-plans
De-central
operational
plans
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
• Single planning solution for
agility and high usability
38
Migration to SAP Accounting
powered by SAP HANA
Migration to SAP Accounting powered by SAP HANA
Migration to the G/L in SAP Accounting is fast and easy.
Duration and effort for the migration is small. It can be executed at any period end.
It is supported by a migration guide and monitor. There is no required SAP migration service.
Changes to coding blocks, external interfaces, security, reporting etc. are optional
The New G/L is NOT a pre-requisite for an implementation of the G/L in SAP Accounting
Both, customers with the classic G/L or the new G/L can implement SAP Accounting.
The G/L in SAP Accounting is more powerful than the New G/L in SAP ERP
It provides all the capabilities of the new G/L. It is further optimized for SAP HANA – e.g. no totals tables, universal journal.
Additional Notes for Customers with the classic G/L
As part of the migration, classic G/L data is automatically transferred to the new data structures.
Existing PCA (profit center) and SL (special ledger) functions and features can remain in place.
Subsequent optimization (like adoption of parallel ledger or document split) is a recommended later option.
SAP plans to add respective optimization functionality in 2H 2015 (subject to change).
Customers running a migration project to new G/L in SAP ERP with a planned go live in Jan 2016 should continue this project.
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
41
SAP Accounting – Details
SAP Accounting powered by SAP HANA
Insight from a single source of truth – flexible and harmonized
One source for financial and
management accounting
Fast and flexible reporting
Continuous intra-month processes
Self-service analytics
Soft close – better insight at any time
Real time reporting without replication
to a data warehouse
Hard close – accelerated month-end
closing tasks
Simulations *
Line item based and extensible
Intuitive user experience
Not limited by totals or pre-configuration
Availability on multiple devices
* planned
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
44
SAP Accounting powered by SAP HANA
Single Source of Truth & Highest Granularity
Aligned – Single Source of Truth
INCLUDED IN THE SAME IN-MEMORY BASED SYSTEM
Both transactions, operational reporting and planning are available in the same system.
Data is stored at the lowest level of detail and being aggregated on the fly
SAP SIMPLE FINANCE PROCESSES
Business planning processes
Interfaces
stay the
same
Analytical processes (BI, predictive)
Accounts
Payable
Fixed
Assets
Transactional processes (FI and CO)
Harmonized line-item data available in real-time
Legacy ERP
Legacy ERP
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
Material
Ledger
General
Ledger
Public
Sector
Accounts
Receivable
Mgmt.
Accounting
Joint
Venture
Profitability
Analysis
Custom
specific
Universal
Journal
Legacy ERP
46
Universal Journal
Content
Planned Content
Concept: “Take the best of all
worlds” (e.g. ledger, market
segment, coding block, etc.)
ONE line item table with full
detail for all applications - for
instant insight & extensibility
This replaces the “logical
document” of release 1.0.
Secondary cost elements are
G/L accounts.
Data stored only once: no
reconciliation needed by design
Reduction of memory footprint
through elimination of
redundancy.
Fast multi-dimensional reporting
possible without replicating data
to business warehouse (BW).
If BW is in place anyway, only
one single BI extractor needed
(instead of many today).
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
47
Enhancements of Profitability Analysis
SAP Accounting focuses on the integration of account-based CO-PA
Account-Based CO-PA
Several enhancements delivered making it more powerful. It is planned to continue into this direction.
Split of cost-of-goods-sold posting on multiple accounts (by cost component)
Split of production variance posting on multiple accounts (differentiation of price / quantity effects)
Three new quantity fields in CO line items + BAdI for conversion of logistic quantities to common quantities
(e.g. products sold in different box sizes – but KPI in Finance is calculated on tons/KG of products)
Costing-Based CO-PA
Product continues to exist and be supported, but no enhancements with SAP Accounting.
Customers can run account-based and costing-based CO-PA in parallel.
Customers should assess their valuation in FI versus valuation in costing-based CO-PA
– If different, continue using costing-based CO-PA
– If the same, customer may consider switching to account-based CO-PA.
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
48
Significantly Reduced Reconciliation Effort
Obsolete – FI versus CO and sub-ledgers
Obsolete – FI versus CO-PA *
Obsolete – Reconciliation of multiple ledgers **
Obsolete – Reconciliation Ledger **
Obsolete – Reconciliation of ERP and data warehouse
Obsolete – Reconciliation of totals vs. line items
–
–
–
–
–
–
due to universal journal
due to universal journal
due to universal journal
due to universal journal
due to real-time analytics on SAP Accounting
because totals are dropped
Faster financial close and lower costs
* for account-based CO-PA
** already available with New G/L in SAP ERP
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
49
Universal Journal
Uniform Extensibility with Customer Fields
Universal Journal
…
Standard
Field x
Standard
Field x+1
zzcust01
zzcust02
“Coding Block”
extensibility
…
wwprof01
wwprof02
…
“CO-PA”
extensibility
Capabilities
The Universal Journal can be extended with customer fields.
Simplified extensibility by enhancing just this ONE line item table.
No technical limitation on the number of dimensions (though performance to be
considered)
P&L line extension using “CO-PA capabilities”, i.e. field definition incl. rich
derivation tools.
“Coding Block” extensibility like in SAP ERP.
The SAP HANA based reporting can use both kinds of customer fields.
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
51
Non-Disruptive Approach – Tables are „Virtualized“
GLT0
Custom program
or report
Select
FAGLFLEXT
COEP
…
Redirect
Compatibility
Views
Read
Universal
Journal
Read access from custom ABAP programs or reports to prior tables will work as before
Read access is automatically re-directed to the universal journal as the new single source of truth.
Advantage of the new architecture: no more reconciliation and reduction of memory footprint.
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
52
Significantly Reduced Memory Consumption
Universal
journal
entries
Significant smaller data
footprint observed based
on real customer data
HANA data base compression
No more persistent indices and aggregates/totals
No more redundant repositories
No replication to data warehouse system for operational reporting
Lower TCO and higher through-put
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
53
SAP Accounting powered by SAP HANA
Reporting and Analysis & Intuitive User Experience
Harmonized Internal and External Reporting
Unified Reporting
including
Profitability
FI
FI
+
CO
CO
Or
Traditional Financial
Reporting Scope
Management Reporting
Or
Financial Reporting
CO-PA
+
CO-PA
Dimensions
ERP
Financials
SAP Accounting
powered by
SAP HANA
Comprehensive Reporting incl. CO and CO-PA detail with SAP Accounting powered by SAP HANA
Reporting is not limited by application boundaries
Run one report (e.g. P&L) and drill-down to any dimension available in the financial documents
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
58
Financial Statement – Flexible Drill-down to Any Dimension
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
60
Flexible Journal Entry Analyzer
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
61
Reporting and Analysis Flexibility with Analysis for Office *
User-defined reporting
• Users can explore data on the fly by
restricting financial statements to self-defined
data sub-segments
• SAP will continue to provide standard reports
but with focus on frequently used reports
Available information
• All record dimensions can be used for
segmentation
• Unrestricted selection of multiple dimensions
for segmentation
• Customer-specific dimensions can be added
and are available for segmentation
* SAP BusinessObjects Analysis Edition for Microsoft Office
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
62
Universal Journal
Multi-Dimensional Reporting in the Balance Sheet
Balance Sheet
Fixed Asset by Assets
Receivables by Customer
Payables by Vendor
Carry forward can be configured to keep detail for selected dimensions
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
63
SAP Smart Business Cockpits
“A new information experience for decision makers.“
Financial Close
Receivables Manager
Payables Manager
Cash Manager
Finance for Managers
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
65
SAP Smart Business Executive Edition *
Innovations
Key benefits
• F
Ÿramework for corporate decision management based on realtime information from SAP HANA
• Data modelers (IT) can define suitable data views / data sets,
define KPIs, and visualization components
• Dashboard composers (business experts) can create dashboards,
adjust components, define global filters
• Dashboard consumers (end users) can set personal filters and
thresholds, arrange screens, analyze KPIs, collaborate to get
insight (planned), finally trigger actions (planned)
• Ÿ
Flexible cockpits for executives, managers and business experts
•
•
•
•
•
putting business into the driver seat
Common KPI repository throughout a company
Supports a corporate information design for intuitive and
consistent visualization
High performance analytics
Insight to action and collaboration
Leverages SAP HANA content for finance
* separate shipment program
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
67
Fiori Launchpad
Customer Benefits
•
•
•
•
•
•
•
•
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
Intuitive user experience
Personalizable dashboard
Launchpad for activities
Combines transactional and analytical work
Access to master data
Includes collaboration functionality
Works seamlessly across multiple devices
App to app navigation
68
SAP Accounting powered by SAP HANA
Accelerated Financial Close
Accelerated Financial Close
Soft Close – Better Insight within the Period
Real-time profitability by earlier derivation (time of primary posting) of cost centers, internal orders, and customer projects
Correct asset acquisition values at any time - no more periodic posting run required
Analysis of costs across multiple cost objects types
Asset depreciation re-calculated by asset for B/S and P/L
Hard Close – Elimination of Closing Tasks
Elimination of period-end closing tasks for deriving segment information
– No cost center allocations to profitability
Elimination of multiple reconciliation tasks due to the universal journal
– No more reconciliation effort with G/L and within asset accounting itself
Hard Close – Acceleration of Closing Tasks
Significant speed-up of asset depreciation run – the depreciation amounts are re-calculated with every master data change or asset
transaction, and no longer at period-end as part of the depreciation run
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
73
Acceleration of Period-End Processes
Code Push-Down to SAP HANA
Functionality
Old transaction
New transaction
Settlement (plant selection)
CO88
CO88H
Settlement (make-to-order sales orders)
VA88
VA88H
Settlement (internal orders)
KO8G
KO8GH
Settlement (projects)
CJ8G
CJ8GH
Results Analysis (POC method or revenue-based)
KKAK
KKAKH
WIP Calculation at Actual Costs
KKAO
KKAOH
Variance Calculation with Full Settlement
KKS1
KKS1H
Variance Calculation for Cost Centers
KSS1
KSS1H
© 2015 SAP SE or an SAP affiliate company. All rights reserved.
74
Demonstration
HANA Live and Analysis for Office
Thank You
Contact details:
Lars Fleminggard
Solution Advisor
lars.fleminggard@sap.com
+46 70 356 62 17
© 2015 SAP AE or an SAP affiliate company. All rights reserved.
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The information contained herein may be changed without prior notice.
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National product specifications may vary.
These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and
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SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and
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Please see http://www.sap.com/corporate-en/legal/copyright/index.epx#trademark for additional trademark information and notices.
© 2015
2013 SAP AE
AG or
or an
an SAP
SAP affiliate
affiliate company.
company. All
All rights
rights reserved.
reserved.
79