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COOK COUNTY INTEGRATED CRIMINAL JUSTICE INFORMATION SYSTEM
Volume I, Issue 2
October/November 2014
CCICJIS CHANGE
MANAGEMENT JOURNAL
In This Issue
IOS User Acceptance
Testing Plan
2
BUS to Deliver Info
2
Integration to Criminal
Justice System
IJIS Commends CCICJIS
3
on Info Sharing Efforts
Cook County Criminal Division judges participate in an Interactive Orders System (IOS) Judicial
Business Review Session. Pictured (left to right) are: Judge Joseph Kazmierski, Judge Thaddeus Wilson, Judge Neera Walsh (background) and Judge Dennis Porter. Clerk’s Office staff
(back row) joining the judges are: John Biga, Chief Deputy Clerk, Criminal Division, Lisa Dowdell, Chief Deputy Clerk, eData & Web Applications, and Cathy Sink, MIS manager.
Photos by Karen Landon
CCICJIS Chairman
Dorothy Brown
Clerk of the Circuit Court
of Cook County
CCICJIS
Subcommittee Chairs
 OPERATIONS & POLICY
Robert McInerney, Executive
Director, Strategic Technology Development, Cook County Sheriff
 TECHNOLOGICAL STRATEGY
Bridget Dancy, Chief Information Officer, Clerk of the
Circuit Court of Cook County
 FUNDING STRATEGY
Mary Jo Horace, Deputy
Chief Information Officer,
Cook County Bureau of
Technology
 CHANGE MANAGEMENT
Douglas MacClean, Deputy
Director, Information Systems, Cook County State’s
Attorney
IOS Project in Component-Based Testing Phase
The development of the Interactive Operating System (IOS) is currently in the User
Acceptance Testing (UAT) phase of both
the business rules engine by the judiciary,
and the Fines, Fees & Costs (FCC) component by the Clerk’s Office’s Legal and Finance Departments and the State’s Attorney’s Office.
It’s all part of the component-based testing strategy of the IOS project, according
to Devi Annamalai, Deputy Chief Information Officer for the Office of the Clerk of
the Circuit Court. “As one part of the sysJohn Biga, Chief Deputy Clerk, Criminal Division, Clerk of the
tem feeds into another, serial testing
Circuit Court of Cook County, explains an IOS feature to (left
helps developers to focus and have each
to right) Cook County criminal court Judges Kazmierski, Wilson
part tested and ready,” Annamalai said.
and Porter.
Testers provide feedback to the system
developers on “the priority of issues,” which
costs, and saving and publishing a Court Order
range from critical needs to desirable features
are some of the features that will be thoroughly
to simply nice to have items to purely cosmetic
tested as the system is built.
suggestions. The segmented testing allows for
additional modifications to made to earlier
User Acceptance Testing Plan for IOS
segments, while the development of latter segThe dates for UAT are outlined in the table on
ments continues.
page 2. segment 1 testing began on Oct. 27
Currently there are four UAT segments for IOS
and all testing is expected to be completed by
planned. Setting up and managing a session,
Nov. 20, 2014.
querying a case, calculating fines, fees and
Continued on page 2.
Page 2
User Acceptance Testing Plan for IOS
Event Name
UAT Segment 1 Walkthrough ( training to test)
UAT Segment 1 Testing
UAT Segment 1 Sign-off
UAT Segment 2 Walkthrough (overview)
UAT Segment 2 Testing
Disposition Conversion
Four-digit codes ACTIVE on Mainframe
UAT Segment 2 Sign-off
UAT Segment 3 Walkthrough
UAT Segment 3 Testing
UAT Segment 3 Sign-off
UAT Segment 4 Walkthrough
UAT Segment 4 Testing
UAT Segment Sign-off
Go-No-Go for Parallel Pilot
Start
27-Oct-2014
27-Oct-2014
3-Nov-2014
3-Nov-2014
3-Nov-2014
8-Nov-2014
10-Nov-2014
10-Nov-2014
10-Nov-2014
10-Nov-2014
17-Nov-2014
17-Nov-2014
17-Nov-2014
20-Nov-2014
21-Nov-2014
Finish
27-Oct-2014
31-Oct-2014
3-Nov-2014
3-Nov-2014
7-Nov-2014
9-Nov-2014
10-Nov-2014
10-Nov-2014
10-Nov-2014
15-Nov-2014
17-Nov-2014
17-Nov-2014
20-Nov-2014
20-Nov-2014
21-Nov-2014
Scheduled dates for the four segments of User Acceptance Testing (UAT) for the Interactive Orders
System (IOS).
Continued from page 1.
UAT “Walkthroughs” are sessions in which the
users are trained in how to test their particular
segment, according to Bridget Dancy, Chief Information Officer for the Office of the Clerk of
the Circuit Court. Walkthroughs will be conducted via webinar or in-person or group sessions,
and will last no longer than one hour. The users
will also be instructed on where to go to test the
particular segment on the web-based testing
application.
Scripts at the testing site explain to the users
the steps to take to complete a test. Questions
such as: “Can I set up a session?”; “Can I rearrange my case list?”; and “Can I query for a
case?” will be considered by the testers, who
will, in turn, submit any issues with the system
to the developers at the end of the test ses-
sions.
The issues will be resolved the next day and
testing will move on to the next step, said Dancy.
The participants in UAT Segment 1 are: Judges, Court Clerks, and the Offices of the State’s
Attorney and Public Defender; in UAT Segment
2: Judges, and the Offices of the State’s Attorney and Public Defender; in UAT Segment 3:
Judges, and the Offices of the State’s Attorney
and Public Defender; and UAT Segment 4: Court
Clerk and MIS.
An IOS Parallel Pilot program, when the current system and the new IOS will run simultaneously, is tentatively scheduled to begin the end
of November and run through the beginning of
January 2015.
“BUS” to Deliver Info Integration to Criminal Justice System
All criminal justice agencies keep records and
information about individuals who have or may
have committed crimes. These records should
state the law and facts accurately and completely and should be exchanged between criminal
justice agencies in a timely manner. That is the
goal of an integrated criminal justice system.
For integration to occur, criminal justice agencies must agree on the type of information that
should be shared, and build a technical infrastructure that supports electronic information
exchanges.
The Cook County Bureau of Technology (BOT)
has just released a Request for Proposal (RFP)
for an Enterprise Service Bus (ESB) that would
allow criminal justice agencies to exchange information without concern about differences between underlying platforms, software architectures, and/or network protocols.
The BUS will ensure the delivery of data information even when some systems or networks go
off-line from time to time. It will re-route, log, and
enrich information without requiring applications
to be rewritten. According to IBM, “ESB is not a
new software product – it’s a new way of looking
at how to integrate applications, coordinate resources, and manipulate information.”
Currently CCICJIS agencies have 54 point-topoint connections, specifically, agencies that
connect directly to each other to share data. The
BUS is expected to be implemented in the summer of
2015.
Page 3
IJIS Institute Commends CCICJIS Committee on
Aggressive Efforts towards Information Sharing
The Cook County Integrated Criminal Justice
Information Systems (CCICJIS) Committee is
roundly praised for its “aggressive” efforts to
develop an integrated criminal justice information technology strategy in the Technology
Assistance Engagement Report released by
the Integrated Justice Information Systems
Institute (IJIS) in July 2014.
In the report, IJIS, an agency of the Bureau of
Justice Assistance, U.S. Department of Justice,
also commends the CCICJIS Committee for
embracing information sharing as a key objective for the coming years, and notes that the
Illinois Criminal Justice Information Authority
(ICJIA) is “very interested in having Cook County make solid progress in its CCICJIS project
given the County’s major impact on all Illinois
CJIS agencies.”
“Strategic issues
and decisions
outlined in the
[CCICJIS] plans[s]
are still applicable
in 2014.”
IJIS Technology Assistance
Engagement Report
Specifically, the report highlights the CCICJIS
Committee for its leadership and direction,
expressly recognizing CCICJIS Chair, Hon. Dorothy Brown, Clerk of the Circuit Court of Cook
County, and the CCICJIS Sub-Committee
Chairs: Bridget Dancy, Chief Information Officer, Clerk of the Circuit Court of Cook County;
Robert McInerney, Chief Information Officer,
Cook County Sheriff; Douglas MacClean, Deputy Director Information Systems, Cook County
State’s Attorney; and Mary Jo Horace, Deputy
Chief Information Officer, Cook County Bureau
of Technology.
“I thank Chief Judge Timothy Evans and his
Chief Information Officer Mike Carroll, President Toni Preckwinkle and her Deputy Chief
Information Officer Mary Jo Horace, and the
other local and state agencies, especially the
Illinois Criminal Justice Information Authority
(ICJIA), for their contributions over the years,”
noted Chairman Brown.
For over ten years, the CCICJIS Committee
has sought to develop an Integrated Criminal
Justice Information System capability for county-wide use to improve public safety and protect civil liberties of the citizens of Cook County. In furtherance of that goal, in February
2014, the CCICJIS Committee requested the
IJIS Institute to review Cook County’s current
readiness to embark on a comprehensive and
effective integrated justice enterprise that
embraces the technological advances of today,
and provide guidance on best practices.
The IJIS Institute dispatched a Technical
Assistance (TA) Team to Chicago on May 5-7,
2014, to perform a site visit and conduct
meetings with key County management, operational, and technical staff, including members
of five participating departments within the
County’s criminal justice system: the Office of
the Clerk of the Circuit Court, the State’s Attorney Office, the Public Defender’s Office, Cook
County Sheriff, and Office of Chief Judge as
well as the representatives of the Illinois State
Police, the Chicago Police Department, and the
Cook County Bureau of Technology.
The outcome of the meetings is the Technology Assistance Engagement Report, which
provides both short-term and long-term recommendations to the CCICJIS Committee, addressing major needs and concerns identified
by the TA Team, organized in three areas: Policy and Governance, Business Process and
Operations, and Systems and Technology.
The report cites two documents produced by
CCICJIS, the 2003 Strategic Plan and the 2007
Detailed Plan of Action, noting that the comprehensive nature of both plans is impressive.
Allowing that parts of both plans need to be
updated to reflect recent regulatory and policy
changes and the growth of technology, the TA
Team determines that “strategic issues and
decisions outlined in the plan[s] are still applicable in 2014.”
“I am very inspired by the findings in the
Technology Assistance Engagement Report,”
Continued on page 4.
CCICJIS CHANGE
MANAGEMENT JOURNAL
Justice Agency Applauds CCICJIS Work
CONTACT INFORMATION:
Continued from page 3.
Hon. Dorothy Brown
Clerk of the Circuit Court
of Cook County
Chair, CCICJIS Committee
50 W. Washington, Room 1001
Chicago, IL 60602
Phone: 312-603-5030
Fax: 312-603-4557
E-mail:
CCICJIS@cookcountycourt.com
CCICJIS
Cook County Integrated
Criminal Justice
Information System
said Chairman Brown. “After advocating for integrated justice information sharing for more than ten years, and being devoted to establishing and developing the CCICJIS Committee and its initiatives, it is
gratifying to have all of the work validated by the IJIS Institute. Also,
I am motivated to apply the suggested recommendations towards
the reinvigoration of CCICJIS projects, and am grateful to the IJIS
Institute for its assistance in clearly defining a path towards achieving sustainable integrated criminal justice information system goals
for Cook County agencies as a whole.”