HR Services: Preschools and Schools Update 4 2014 TO: ECD LOCAL PARTNERSHIPS, EDUCATIONAL DIRECTORS, PRINCIPAL, PRESCHOOL DIRECTOR, BUSINESS MANAGER & OSHC DIRECTOR Only employ screened and cleared teachers and support staff in your site! Contents • • • EXPIRING RELEVANT AND CRIMINAL HISTORY SCREENINGS HUMAN RESOURCES SERVICE CATALOGUE LOOKING FOR A TRT OR RELIEF ECW? EXPIRING RELEVANT AND CRIMINAL HISTORY SCREENINGS Records in the HR system currently show relevant (criminal) history screenings for SSOs, ECWs, ACEOs and GSEs are expiring for; • 512 employees before 22 January 2015 • • • • BONA FIDE CERTIFICATES AND MONTHLY LEAVE RETURNS ONLINE PRACTICUM CLAIMS ON CALL ALLOWANCE FOR GSES, SSOS AND ECWS PAY CUT OFF DEADLINES It includes all HR related services that are provided to sites, regardless of who delivers the service and will be regularly updated. Search the pages or use the HR Service Catalogue search function to find what you need today! Thank you to representatives from sites for participating in its development and making it as user-friendly as possible. • 348 employees before 11 April 2015 LOOKING FOR A TRT OR RELIEF ECW? CHECK YOUR STAFF REPORT on the HRS Maintaining Licences and Training function to see if any of your staff are in these numbers. Use the function in the online Claims system. This shows relief staff that are available and cleared to work. If they have full time contracts, they won’t be on the list. It also presents the opportunity to select someone with particular subjects (ie Japanese teacher). There is a contact number (usually a mobile number) and you are able to refine the search to surrounding suburbs. Renewal applications need to be sent to DCSI at least three to six months before expiry especially at this time of year. Direct all queries to Kay Gasiorowski on 8226 0430, or email: DECD.HRConfidential@sa.gov.au APPLICATIONS FOR EMPLOYMENT IN 2015 4590 TEACHER applications are still missing 4452 ANCILLARY applications are still missing Check that your temporary staff have submitted their 2015 application for employment in DECDjobs by 31 October 2015 to guarantee clearance to start work on 22 January 2015. HUMAN RESOURCES SERVICE CATALOGUE A Human Resources (HR) Service Catalogue has been developed to help staff at sites to find the HR related information and contacts you need quickly and easily. http://www.decd.sa. gov.au/docs/documents/1/ FactSheetNo2aSearchingfor.pdf BONA FIDE CERTIFICATES AND MONTHLY LEAVE RETURNS Reminder: It is a requirement of the SA Government that all agencies regularly check their Bona Fide Certificates and Monthly Leave Returns. To ensure this requirement is adhered to by DECD, all sites are required to regularly check their Bona Fide Certificates and Monthly Leave Returns. It is important to remember that Site Assistants or BFC/MLR Users are authorised to check reports, however Certification is to be actioned by the Site Manager only, e.g. Principal or Manager. ONLINE PRACTICUM CLAIMS The online practicum claims system has been used by over 240 sites to date resulting in a large number of teachers being paid their daily supervision allowance. Thank you to the leaders and admin staff who have used the system and worked through the data entry processes required. The practicum claims system is an enhancement of the TRT Claims system. We are seeking feedback and ideas for future improvements to the system which can be reviewed to identify opportunities for system enhancements. This feedback can also relate to the phone support and fact sheets that have been created to support sites. • A Reports and Invoicing fact sheet has been added to the Practicum Claims webpage. NB the information about invoicing for Term 3 placements. http://www.decd.sa.gov.au/hrdevelopment/pages/ workforcedevelopment/practicumclaims/ • Interstate universities – the conditions of practicum placements in DECD schools is the same for students from interstate universities regarding the daily allowance and the child safety screening and training requirements. Please confirm this with the university contact before accepting the placement (see form on the webpage). Please contact Susan Miels 82262332 if you require support with queries from interstate unis. ON CALL ALLOWANCE FOR GSES, SSOS AND ECWS An on-call allowance is paid to employees as compensation for being rostered on-call after hours to remedy an emergency situation. One employee per day can claim the allowance for any particular site, and employees are not to be rostered on-call when taking any form of leave. An Application for On-Call Allowance (VL615) form must be sent to the responsible HR Consultant for approval in the first instance. Once approval is granted, the Principal can then authorise the claim form (VL616) and forward directly to Shared Services. Please ensure that approval is granted before sending any claims, and that claims are submitted as soon as possible after the work is undertaken. For further information http://www.decd.sa.gov.au/hrstaff/ pages/default/ssooncall/ PAY CUT OFF DEADLINES Paperwork/VSP Received in HR by COB Online Claim approved by 2pm Employee Receives payment Friday Thursday Thursday 24/10/14 30/10/14 6/11/14 7/11/14 13/11/14 20/11/14 21/11/14 27/11/14 4/12/14 5/12/14 11/12/14 18/12/14 19/12/14 23/12/14 3/1/15 Contact Details Phone: 8226 1356; FAX: 8124 1493; Recruitment queries: DECDRecruitment@sa.gov.au; HR general queries: DECD.HRClientServices@sa.gov.au: Leave (Resignations/Retirements etc.): DECD.Leave@sa.gov.au