Exhibitor Package Conference Schedule November 18-21, 2014 Exhibitor Show Convention Services Rules and Regulations Page 1 www.cetpa.net CETPA Annual Conference 2014, Sacramento California Join CETPA for the 54th annual conference Each year the conference provides excellent professional development in its breakout sessions, networking opportunities, interesting keynotes and a one-day exhibitor show that is not in competition with any other activities or events at the conference. WHO ATTENDS THE CETPA CONFERENCE? The conference is attended by the policy and decision-makers in the California K-20 Educational Environment. →School District & County Office CTO’s, CIO’s & Technology Directors →Network and other infrastructure Managers →School District and County Office Academic Officers. ✴New in 2014: The CETPA conference will feature sessions designed for our vendor partners throughout the week and extended show hours beginning Wednesday Evening, offering additional opportunities to network while enjoying some light refreshments. →Superintendents and Principals →Technology Coordinators →California Department of Education Officials →School site and District level technicians Two Ways to Participate in CETPA! ✴ Your booth purchase includes a certain number of badges for the show, a light breakfast on show day, a box lunch for each badge and access to sessions on Wednesday afternoon and Thursday morning. ✴ The booth purchase does not include full conference access. to enjoy the benefit of the conference, please register as an attendee. Page 2 L E A D ✴ T R A N S F O R M ✴ A C H I E VE Exhibitor Package Booth Information You may select your booth at www.cetpa.net All vendors are subject to approval by the CETPA Exhibits Committee. CETPA reserves the right to change the location of all booths to best suit the needs of the conference. Booth Sizes Your booth registration fee includes: ☑ Wednesday Night Exhibit Hall Reception ☑ Thursday Morning Sessions ☑ Thursday -Continental Breakfast (Vendors Only) ☑ Thursday -Lunch & access to remainder of events 10 x 10 Regular ^ Includes2 Badges - $2,500 Your Booth registration DOES NOT INCLUDE: ◀Power ◀Full conference access ◀Table, chair, wastebasket, carpet ◀Internet access 10 x 20 Double ^ Includes 4 Badges - $5,800 20 x 20 XL Booth ^ Includes 8 Bdages - $10,000 Kiosk Booth ^ Includes 2 Badges - $2,500 (Exhibitors are prohibited from placing wireless access points within their space) ✴Exhibitor badge on site - $100 ✴If you wish to attend the full conference you must register as an affiliate attendee - $660 Go to www.cetpa.net EXHIBITOR REGISTRATION to select and remit for your booth. •CETPA Reservers the right to reassign any and all booths, at any time, based upon the needs of CETPA Convention services will be available through Tricord Trade Show Services Go to: www.tricord.net Step One - Log in to Tricord website - Select Client Log-in - Scroll down and Select: CETPA 2014 - Password: 2014cetpa Step Two - Print and fax your orders to Tricord (831)-883-8686 or email her at orders@tricord.net EXHIBIT HALL HOURS Sacramento Convention Center Exhibitor Setup ✴ November 18, 2014 ✴ 8:00 AM - 5:00 PM ✴ November 19, 2014 ✴ 8:00 AM - 12:00 PM Exhibit Hall Reception ✴ November 19, 2014 ✴ 5:30PM - 7:00 PM Exhibitor Show ✴ November 20, 2014 ✴ 9:00AM - 4:00 PM Exhibitor Move-out ✴ November 20, 2014 ✴ 4:00PM - 7:30PM Lead Retrieval: 1st Sales is CETPA’s Lead Retreival vendor. For more information click on the following link: http:// www.1stsales.com/pdf/CETPA. pdf Page 3 www.cetpa.net CETPA Annual Conference 2014, Sacramento California 2013 Exhibitors Absolute Software Accuvant/Palo Alto Networks ✴Acer America -Corporation ADTRAN, Inc. Advance Communications AdvanTel Networks Aequitas Solutions, Inc. ✴Aeries Software ✴Aerohive Networks Aesop by Frontline Technolgies AirWatch Amplify AMS.NET AppSense Arey Jones Educational Solutions Aruba Networks Assessment Technology Incorporated ✴AT&T Axis Communications BEAR Data Solutions Belkin International, Inc. Blackboard Inc. ✴Blue Coat --Systems, Inc. Bradford Networks BrightBytes Britannica Digital Learning Brocade ByteSpeed California K-12 High Speed Network (K12HSN) Camcor, Inc. Canon Solutions America Canvas by Instructure Page 4 CCS Presentation Systems, Inc. CDI Computers CDWG Certica Solutions, Inc. CETPA ✴Charter Business Check Point CI Solutions ✴Cisco Systems Claremont Graduate University ClientFirst Technology Consulting Comcast Business CompView ContentKeeper Conterra Broadband Services CORE ECS CPSI, Ltd. CSM Consulting, Inc. CXtec Cybertek D&D Security Resources Data Impressions Data Path, Inc Davis Demographics & Planning, Inc. DecisionEd Group DecoTech Systems, Inc. ✴Dell, Inc. Diamond Lamps Digital Networks Group, Inc. Doceri by SP Controls DreamGEAR, LLC/iSound ✴DS Secure ECS Imaging, Inc. Edmodo Edulink Systems Inc. ✴Edupoint Educational --Systems Enterasys Networks Entisys Solutions, Inc. EPC IT Solutions Epson eRate 360 Solutions, LLC ✴Escape Technology Eversync Solutions Evisions, Inc. Ewing-Foley, Inc Extron Electronics First Inventors Corporation Follett Fortinet Fortres Grand Frontline Technologies FrontRow Fujitsu Computer Products of America Gaggle GigaKOM Global CTI Golden Star Technology (GST) GovConnection, Inc. Govplace GroupLink Guidance Software, Inc. Haiku Learning Systems, Inc. Harris School Solutions/eTriton ✴Hewlett Packard Hula Networks IBOSS Security IES, Inc. L E A D ✴ T R A N S F O R M ✴ A C H I E VE Exhibitor Package NIC Partners Nimble Storage Nomadix NWN Illuminate Education Image 2000 Impulse Point Incrementum Infinite Campus ✴Oki Data ✴Infinity Communications and Consulting, Inc. Infobase Learning.Learn 360 Information Technology Solutions ✴Infosnap Insight Systems Exchange Intelligent Papers IST, Inc. IVS Computer Technology Jive Communications, Inc. Juniper Networks Kanex Kaspersky Lab Landeck Lenovo Lesson Planet Lexmark International Inc. ✴Lightspeed -Systems Lightspeed Technologies, Inc. Logicalis Mac to School MAX Interactive Inc. Measured Progress Meru Networks ✴Microsoft Mimio MNJ Technologies Direct, Inc. Multicard Netop ✴Nexus IS -Americas, Inc. Oliver Worldclass Labs, Inc. OSI Hardware, Inc. OtterBox ✴Panasonic System -Communications -Company Pathway Innovations & Technologies, Inc. PCMG Pearson Precision Environmental & Power, Inc. Presidio Procera Networks QSS/Oasis Qwizdom, Inc. Rauland-Borg Renaissance Learning Ruckus Wireless SAFARI Montage Samsung Techwin America Sapling Company School Improvement Network School Loop School Project for Utility Rate Reduction (SPURR) School Tech Supply SchoolDude.com SchoolMessenger Schoology Schoolwires Inc. Securly, Inc. Sehi Computer Products ShoreTel SIGMAnet Singlewire Software SJCOE, CEDR Systems Smartetools, Inc. Sophos/ISD Security Splashtop, Inc. ✴Sprint Startodesk ✴Sun Wireless Sunesys SunGard K-12 Education Systemlink SyTech Solutions, Inc. T Mobile Tangent Tatung Company of America Thinkgate Thompson Engineering Time and Alarm Systems TKH Security Solutions USA, Inc. TKO Electronics, Inc. / TKO ED Division Tools4ever Trident Case Tripp Lite Troxell Communications Tryten Technologies Inc. Tyler Technologies Valcom VBrick Systems Vector Resources, Inc. Veeam Software Verizon Video Insight Ward’s Media Tech ✴Xirrus XIT Solutions ✴ CAP MEMBERS Corporate Affiliate Program LeadTransform Achieve Page 5 CETPA Annual Conference 2014, Sacramento California www.cetpa.net ENTRANCE J Street Page 6 L E A D ✴ T R A N S F O R M ✴ A C H I E VE Exhibitor Package Exhibitor Conditions, Rules and Regulations 1. Purpose of Exhibit The 2014 CETPA Conference is educational and the Exhibitor show is the top show in California for vendors wishing to reach out to the K-20 educational technology community. the CETPA Board of Directors is the show management and will render all decisions should questions arise or the need for further regulations arise. 2. Exhibit Space Assignment & Payment Assignment of exhibit space will be made on a first-come first-served basis, based upon receipt of full payment. Space assigned is made for the 2014 conference only and does not imply that similar space will be held in future shows. Any exhibitor failing to occupy the assigned space is not relieved of their payment obligation. All payments must received by October 18, 2014. 3. Subletting of Space /Sharing Booth Space The exhibitor shall not assign, sublet or apportion all or part of their assigned space. Written authorization from the CEPTA Executive Director Andrea Bennett must be obtained if mor than one firm will occupy a booth. 4. Exhibit Installation and Dismantling All installation and dismantling of exhibits must be carried out within the dates and time indicated in the exhibitor brochure. No exhibit may be installed after the show opens. No exhibit may be dismantled prior to the closing of the show. It is the responsibility of the exhibitor to ensure that all materials are delivered and removed on time. Any unattended freight will be removed and stored at the exhibitor’s expense and risk. Any space not occupied by 8:00 a.m. on Tuesday, November 18, 2014 may be reassigned without refund. 5. Fire and Safety Regulations Exhibitors agree to abide by all fire and safety reguations and will cease any behavior or remove any objects that conflict with the regulatons immedicatley upon notification of the violation. Failure to comply with the regulations made known to Exhibitors may result in the removal of the exhibit and a ban from future shows. 6. Union Labor. Exhibitor must comply with all local regulations regarding the installation, dismantling and display of exhibits. Any questions regarding the regulations should be directed to Tricord Tradeshow Services. 7. Exhibitor Conduct Exibitor and its representatives will behave in a professional manner and will comply with any reasonable request by CETPA. Exhibitors will not congregate or solicit in the aisles and all demonstrations, solicitations and discussions will take place in the booth space and not interfer with neighboring exhibitors. 8. Sound, Lighting & Equipment CETPA reserves the right to restrict or have removed equipment that emits excessive sound, lighting or film if the equipment is disruptive to the show or the attendees. 9. Tradeshow Services & Information Exhibitors shall contract only with the official contractor for services such as the rental of furniture, set up of exhibits, electrical, plumbing, labor or any other service. Exhibitor will work with the offical contractor for all freight delivery and shipping. Page 7 CETPA Annual Conference 2014, Sacramento California www.cetpa.net 10. Photographs No photographs will be taken without prior consent of CETPA. 11. Raffles and Prize Drawings CETPA has an official raffle held at the end of the show. All prizes must be drawn during the CETPA raffle using the tickets collected at the CETPA registration desk. To donate a prize for the raffle, please contact Andrea Beennett at andrea.bennett@cetpa.net. CETPA encourages participating exhibitors to provide prizes that can be used by the attendee organizations, such as hardware, software or services so that the attendee is not faced with possible conflict of interest issues. 12. Inability to Perform If because of war, fire, strike, goverment regulation, public catastrophe, act of God or the public enemy or other cause beyond CETPA’s control the exhibition is prevented from being held, CETPA will refund the booth fee to the Exhibitor. CETPA is not responsible for costs incured beyond the booth fee. 13. Exhibitor Cancellation Refund Policy Should exhibitor need to cancel after booth space has been assigned, refunds will be granted based on the following guidelines: √On or before October 6, 2014 full refund √ Between October 7 and October 27 - 50% refund. √ On or before October 20, refunds granted at the sole =discretion of CETPA 14. Rules & Regulation Changes CETPA reserves the right to modify the conditions, rules and regulations when necessary to enhance the success of the show and to refuse any exhibit which is out of keeping with the character of the conference. Page 8 RAFFLES Please read carefully: NO raffles are allowed on the show floor. You may not gather attendee information for the purpose of providing a prize giveaway either during or after the show. CETPA will have two official raffles: ☑ Thursday, November 19, at 4:00pm ☑ Friday, November 20, during the General Session Winners will be drawn from the raffle tickets printed by CETPA and submitted by the attendees. You are encouraged to donate a prize for the raffle. All prizes must be delivered to the Conference Registration Desk by 2:00 Friday, November 20th Please attach a business card or other company identification and a short description of the prize. CETPA is defined by the IRS as a 501 (c) (6) organization and as such please note that these items are not tax deductable as a donation but can be written off as a business expense if your organization’s standing operating procedure allows it. L E A D ✴ T R A N S F O R M ✴ A C H I E VE Exhibitor Package CETPA RAFFLE FORM D et ach HERE and FAX or Mai l Please fax the completed form(s) to (916) 447-3447 or email to andrea.bennett@cetpa.net Please indicate which day this item will be raffled. Thursday, November 20, 2014 Friday, November 21, 2014 Organization contributing item: _____________________________________________ Contact Name: _________________________________________________________ Phone Number: ________________________________________________________ Address: ______________________________________________________________ City / State / Zip: ________________________________________________________ Item: _________________________________________________________________ Description of Item:______________________________________________________ _________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ______________________________________________________________________ Fax form to (916) 447-3447 E-mail form to: andrea.bennett@cetpa.net Mail to: CETPA 1029 J Street, Suite 150 Sacramento, CA 95814 Page 9 CETPA Annual Conference 2014, Sacramento California www.cetpa.net Advertise in the CETPA Program Would you like to see your company advertisement in the 2014 CETPA Annual Conference Program and Directory? Full page 4 color ads & 1/2 page 4 color ads are available and provide your business opportunities for year-long publication in our Conference Program or DataBus. Please contact CiCi Trino for print specifications. Cici Trino at AOS cicit@aosinc.biz 916-990-9999 CAP MEMBERSHIP Corporate Affiliate Program The Corporate Affiliate Program (CAP) is designed to engage Corporations for the benefit of CETPA’s membership. Corporations that wish to be part of the educational technology community, look to expand markets, determine to increase name recognition and ensure the company thrives in California’s competitive educational technology market should become part of the CAP Program. CETPA’s CAP can help you increase market share and will provide insights from statewide leaders to assist in corporate strategic development. Our program benefits are designed to give you maximum exposure. Depending on your level of commitment, benefits may include free booth space at CETPA’s annual conference, discounted ad space in our most popular publication, circulated to move than 4,000 education leaders and a live link from the CETPA home page to your company’s home site. Help us serve CETPA members better by joining the CAP program today! For additional information go to the following link http://www.cetpa.net/events/annual_conference Page 10 L E A D ✴ T R A N S F O R M ✴ A C H I E VE
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