SELLING YOUR BUSINESS A REFRESHINGLY DIFFERENT APPROACH DAVID REBBETTES A refreshingly different approach to selling your business SELLING YOUR BUSINESS A REFRESHINGLY DIFFERENT APPROACH DAVID REBBETTES No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form by any method, without the permission of BCMS. For further information regarding permission write to BCMS at the following address: Plantagenet House, Kingsclere Business Park, Kingsclere, Newbury, RG20 4SW, England Copyright © 2014 BCMS Corporate Ltd Printed in the UK i A refreshingly different approach to selling your business ii A refreshingly different approach to selling your business CONTENTS Introduction1 by David Rebbettes Chapter one It feels like an accounting issue, but it isn’t 7 Chapter two It is therefore a marketing issue… 17 Chapter three Always be prepared… 27 Chapter four Phase 1: Fail to prepare – prepare to fail… 39 Chapter five Phase 2: Going live to market 47 Chapter six Phase 3: The art of deal making 53 Chapter seven Final thoughts 59 iii A refreshingly different approach to selling your business iv A refreshingly different approach to selling your business INTRODUCTION by David Rebbettes This book has been written for owners of private companies to provide clear, concise and reliable advice on the subject of selling your business. There is a great deal of information and instruction on the subject of selling companies. Unfortunately, much of it is not actually based on real deal making experience. This makes it very difficult for business owners to decide how to go about the most important sale that they are ever likely to face, or understand how to achieve maximum value. The principles discussed in this book are not just theory. They have been proven time and again with companies of all shapes and sizes. At BCMS we are successfully involved in selling companies from £1million turnover to more than £100million. It is also worth noting that statistically, 35% of these are manufacturers and 65% are in the service sector. I believe the reason why many owners of private companies receive such ineffective advice and help from other quarters is that they are ill-equipped to market a business properly. 1 A refreshingly different approach to selling your business Whether you are a large or a small business, it requires a great deal of effort to sell a company. In particular it requires a high degree of sales focus. Yet traditional approaches to selling companies involve shockingly low levels of selling activity. Typically, a corporate advisor would expect you to find a potential purchaser (conveniently relieving them of the vital responsibility of sales activity) so that they can concentrate on handling the technicalities of the sale. It is unsurprising that less than 8% of company sales reach a successful conclusion using this approach. Cutting across traditional thinking The proactive marketing approach, pioneered by BCMS, differs significantly from the passive methodology employed by the majority of M&A (mergers and acquisitions) advisors. To achieve the best possible price and acceptable terms you need to be dealing with the most appropriate acquirer. This may seem an obvious statement, but it is the objective of the proactive marketing approach. It is also something a passive approach completely fails to do, unless by luck or coincidence. It is only after this that the focus needs to shift to the technicalities of the sale. Furthermore, negotiations are far easier when you are dealing with the most suitable acquirer. Selling a private company is fundamentally not just an accounting or legal matter. It is, first and foremost, a sales and marketing matter. That is a direct challenge to traditional thinking. The lack of success using traditional methods makes that argument loud and clear. At BCMS we are involved in the process of taking a wide variety of 2 A refreshingly different approach to selling your business companies to market every year. Whether you are a service company or a manufacturer, large or small, the principles here will work for you. Why sell? This may seem a strange question, but understanding your motivation is important from the outset. The deal will need to be constructed in a way that will achieve your objectives. Therefore your motivation and objectives must be clear. Typically, owners choose to sell for one or more of the following reasons: Change in lifestyle After many years in the business, the owner may have reached a point where they desire to do something different with their life. It is quite common for people to alter their goals in life every decade, so don’t be surprised if your objectives are changing too. Entrepreneurs vs. managers Owners of private businesses are often entrepreneurs, and by nature are creative, full of ideas and energetic. For many, starting a business was the most natural thing in the world! However, as the business develops they find themselves increasingly stifled by managerial and administrative responsibilities, such as employment legislation, personnel issues, health and safety matters and new EU rules. They feel that the fun has gone from the business. Selling the business seems to be a logical and sensible way to exit and start a new chapter in life. Time For many business owners it is simply a matter of time – not having enough of it. The business becomes all-consuming and personal areas of life begin to suffer. 3 A refreshingly different approach to selling your business It is not unusual for owners to sell their business to release the time which they crave, to spend with family, friends or to enjoy other activities. Business lifecycle Sometimes it is more about where the business is on its journey. There comes a time when a sale is appropriate for the shareholders, the staff and the company itself. Figure 1: Many companies grow quickly in their early years. After the initial momentum is passed, sales start to plateau (A). It is often disproportionately difficult and expensive to break out of this plateau. A significant investment is usually now required; this may be in increasing exports, new product development or restructuring the company. If the owner is inclined to make this investment, then the cycle will repeat itself (B). Without investment the lifecycle has a tendency to decay (C). B A C 4 A refreshingly different approach to selling your business For many owners it now becomes a matter of inclination. Whereas ten years ago they would have unhesitatingly invested, today it may not be appropriate. Perhaps to start investing in the company, to borrow heavily, or to plough all profits back in is not an option that the business owner is prepared to consider. At this point, both the company and the shareholders usually benefit from a sale. Whether your objective is to liberate your time, reinvest in a new venture, release family wealth or even emigrate, your goals must be considered carefully if the deal is to be constructed appropriately. 5 A refreshingly different approach to selling your business who aims “at Henothing is bound to hit it ” 6 A refreshingly different approach to selling your business CHAPTER ONE It feels like an accounting issue, but it isn’t Most BCMS clients have never sold a business before, and those that have were more than likely approached and have probably only done this once. This inexperience understandably leads to a perception that selling your business is some kind of ‘black art’ and is best left to the professionals. However, this perception isn’t entirely helpful. BCMS would, of course recommend that you seek professional advice when selling your business. While it is no ‘black art’ it is a complex, and often emotional journey. The question is: which professionals are best placed to advise you? Initially, selling a business may appear to be an accounting issue. This feels logical because of the numbers involved. The reality is that the process of selling a company departs only marginally from the process of selling any product or service. In which case, the right professionals to advise you on selling your business are sales and marketing professionals, not accountants. However, the assumption that this is an accounting issue leads many business owners to approach their auditors with the question: ‘Do you know anyone who can help me sell my business?’ 7 A refreshingly different approach to selling your business The typical, traditional approach taken by an advisor might have four steps and look something like this: Step 1: Produce a ‘prospectus’ or ‘sales memorandum’ – typically 70-80 pages of very detailed information Although this prospectus appears professional and well-constructed, it is simply the wrong type of document for the task. A typical prospectus gives far too much information away too early and yet is usually devoid of benefits to the purchaser. A good prospectus should never be designed to sell the company. Instead, it should be produced simply to sell a meeting and nothing more. It is the meeting where you can really start to sell the business. Step 2: Mail out the ‘prospectus’ to a number of competitors – this is usually done by an office junior or perhaps an intern In the UK, the average number of ‘prospects’ mailed is 12. There are major problems with this; firstly 12 is not enough. In addition we have discovered, over many years of selling companies, that competitors rarely pay a premium price. Yet most company owners and advisors do not look beyond their competitors for a buyer. At BCMS, our experience shows that there is a good probability that the most suitable acquirer will be complementary to your business, not competitive. 8 A refreshingly different approach to selling your business Step 3: Pass the prospectus on to various contacts in the hope that somebody knows someone who is looking to acquire This kind of ‘hit and hope’ approach is risky because it begins to relinquish control over who is contacted and when. Step 4: Finally, advertise the company’s details on a website or broker’s list This might actually generate some interest. However, subscribers to broker’s lists may well be among the least desirable of acquirers. They are often venture capitalists and business angels looking for a quick return on their investment. Or they might be large, aggressively growing public companies that are trying to sustain their share values by buying a company for as low a price as possible. One thing is guaranteed – you will have a fight on your hands to get a fair value for your business from these guys. The failures of this sale process are clearly evident. Virtually no enquiry generation takes place and every selling principle used to sell the company’s products and services is disregarded. Without doubt, selling a business is far more a selling and marketing matter than it is an accounting or legal matter. Four elements that influence a successful sale So what should you do to ensure you don’t fall into the same trap? Well, here are four elements that will have a major influence on a successful sale. 9 A refreshingly different approach to selling your business Avoid passivity at all costs It is worth noting that the most suitable acquirers are often not considering an acquisition. The only way to find such acquirers is through an active search. Venture capitalists and large plcs looking to sustain share values are always searching for acquisition opportunities, but rarely pay a premium. Passive selling will only ever locate such buyers. Successfully selling any product or service requires active enquiry generation. At BCMS, we have developed a vast, international database of companies drawn from commercially available data and our own, proprietary ‘live’ data. Using this unique combination of resources we actively contact between 100-250 potential acquirers just to locate two to three strategically motivated and financially capable ones. A search should, of course, not be restricted to the UK. Overseas acquirers seeking access to the UK will often acquire small to medium sized companies and premiums may well be paid for such internationally strategic acquisitions. The presence of overseas buyers will also influence the price paid by local buyers. At BCMS, we have a large team dedicated to this early research and identification of potential acquirers. With all of this commitment, it still takes an average of four weeks to complete. There is no short cut. Failure to locate a large enough number of high-quality potential acquirers at the beginning will almost certainly result in a failure to sell. Here is an example, one of our own projects that illustrates the benefits of locating a large pool of acquirers and thinking beyond the obvious: 10 A refreshingly different approach to selling your business Case study: The Ladco Group, a manufacturer of industrial chocolate making machinery, based in Scotland and Germany, came to BCMS looking for an acquirer. The research identified 151 companies in this case who we thought may show an interest in a company like this. In the end, 21 companies signed a Non-Disclosure Agreement. After further qualification we met with four interested parties, including the eventual acquirer: PROBAT Group, based in Germany. PROBAT are a global supplier of coffee roasting machines. This neatly illustrates three things: 1 – the value of starting with a large number; 2 – the value of looking overseas; 3 – the value of considering complementary, not competitive businesses. Success involves a far greater amount of lateral thinking; the question to ask is this: What other products and services do your customers use? These complementary products and services will give you a clue to a strong list of prospective purchasers. 11 A refreshingly different approach to selling your business Motives vs. multiples One of the questions we are asked with great regularity is ‘How much is my business worth?’ This is perfectly understandable, but frustratingly difficult to answer. The reason for this lies in flawed traditional valuation methodology. There is a very good chance that any valuation will be related to the historic profitability of the business. There are a number of valuation models that can be used. However they all follow this basic pattern. (Please note: this is an approach that we do not advocate whatsoever at BCMS.) Sample valuation model: Hammers and Nails Ltd. is a privately owned UK business with a turnover of £4.4 million. The company is a distributor of hand tools, making an operating profit of £475,000 and owning a property worth £200,000. Step 1: Make adjustments to the earnings to reveal the true, underlying profitability of the business This may include: The departing shareholder’s costs; •• A salary of £90,000 •• Significant pension contributions of £25,000 Exceptional costs in the previous accounting year; •• Exceptional expenses in the last 12 months due to investment for future growth accounting for £45,000 12 A refreshingly different approach to selling your business Any perks or whims of the shareholders; •• This motorcycle-loving Director recently acquired a new Harley Davidson for £30,000 (purchased ‘by the company’ as a rapid response vehicle!) Add these items to the operating profit and you have a new profit figure of £665,000. To replace the roles and responsibilities of the departing shareholder £70,000 needs to be spent on a new general manager. The profit figure is now £595,000. Step 2: Apply a multiple to the profit figure to get a valuation Traditional valuation models use a multiple of profits to arrive at a value. Depending on the industry and market conditions at the time a multiple of between 4 and 6 is applied to this profit figure. If £595,000 is multiplied by 5, this gives a value of £2.97 million. Net worth of property and surplus cash may now be added to this figure, but the value of the going concern itself is based on a multiple of earnings. This means it is all about return on investment (ROI). A multiple of 4 means the buyer would get their money back quicker than a multiple of 6. In fact, ROI is the underlying principle behind almost all traditional valuations. Here is the problem with this valuation. It takes no account of the fact that the company has an enviable blue-chip client base, a reputable brand name and also generates surplus cash. It assumes there is no additional value to an overseas acquirer wishing to access the UK market either. Above all it takes no account of future growth potential. 13 A refreshingly different approach to selling your business Do these factors have value? If so how do you value them? These are valid questions that require an answer. It is the intangible benefits which have to be exploited. If multiples are used to value a business then it is fair to ask – multiples of what? Motives for purchasing a company are diverse. But in our experience, the primary reason behind the purchase of any company is almost always potential for future growth. This motive dominates and overshadows every other motive and will classically manifest itself in three areas: 1.Diversification. The buyer wants access to the products and services that you have spent years developing. 2. Client acquisition. It is so expensive and time consuming to grow organically in a new market; you can see why access to clients is so valuable. 3. Geographic expansion. An overseas firm trying to get a foothold in your territory, for example. Potential for growth completely overshadows every other motive for purchase. Indeed 66.3% of all acquisition decisions are rooted in potential for growth. There are many other motives for buying a company, which include intellectual property, seasonal balancing, defensive strategies, operational and financial synergies, and inherent skills in a workforce. One of the least common reasons why a company is purchased is short term ROI. This is also the least likely reason why a premium price is ever paid. 14 A refreshingly different approach to selling your business Here is our point. Why do we take the least likely reason why a premium price will ever be forthcoming and make that the basis of our valuation? We would never do this with any other product we were selling. Most advisors now make one of the most fundamental and expensive errors; they publish this value in the public domain. At BCMS we are convinced that we are right on this issue. If you put a value on a business then you seriously risk undervaluing it. And if you then publish this value, you can virtually guarantee that any offer you do get will be less. So while the numbers involved can make it feel like an accounting issue; treating it as such will almost certainly minimise, rather than maximise, the potential of getting the right result. 15 A refreshingly different approach to selling your business Insanity: doing the “same thing over again, and expecting a different result ” 16 A refreshingly different approach to selling your business CHAPTER TWO It is therefore a marketing issue… In the previous chapter we dealt with two elements that influence a successful sale, and we emphasised that selling your business is not an accounting issue. In this chapter we will look at the remaining two elements, which underline that selling your business is actually a marketing issue. Choice – the ‘2.5 rule’ One of the most significant observations we have made at BCMS is the value of choice. It’s not revolutionary, maybe, but in our experience it is one element that is routinely left to chance. If you negotiate well with a choice of strategically motivated buyers, then you will almost certainly receive a diverse range of bids. The large number of deals that we have completed over many years, has led us to make the following observation: The difference between the lowest and highest offers made is generally 2.5 times. As with any rule, there are exceptions, but there is almost always a considerable difference between highest and lowest bids. 17 A refreshingly different approach to selling your business As I have already discussed, we approach, on average, between 100 and 250 prospective purchasers for each client we take to market. It takes us approximately five months to vet and qualify this list until we are left with five or six seriously interested parties. These prospects are asked to submit a competitive bid. Bear in mind that we have been negotiating for many months and they have been thoroughly screened. It is at this advanced stage that we generally see this 2.5 times difference between the offers. Is this because the lowest offer is so derisory that it is easy to be 2.5 times greater? The answer is no, we rarely get derisory offers at this stage of a sale. Here’s the point. If prospective purchasers genuinely valued a business on multiples of adjusted profit, and used the same valuation calculations, then surely all offers would be relatively similar. So why is one buyer prepared to pay 2.5 times more than another? The answer is quite simple; motive – one company is buying for a very different reason to another. So if the motives of a purchaser, rather than multiples of historic profit, ultimately determine value it follows that it is virtually impossible to value a business. We can evaluate a walk-away price or even an aspirational price, but not a sale price. There is no ‘correct price’. The question then becomes: how do we encourage acquirers to reflect those motives in their offers? The answer to that, is choice. Having a choice of interested parties forces those prospects to account for things like: 18 A refreshingly different approach to selling your business •• •• •• •• •• How a complementary product or service they offer will benefit from cross-selling to both sets of clients The impact of an overseas competitor gaining access to a new market. The available savings in production or delivery The opportunity to eliminate a competitor and release some downward pressure on price What benefits the generation of additional cash flow or guaranteed income streams will bring Having a choice of acquirers – effectively creating a market – is the single most important issue that a vendor can address. Not only must there be a choice of acquirers, but they must also be strategically motivated and financially capable. Therefore, it is necessary to contact many potential acquirers as this will dramatically influence the sale price. It is essential that this matter is not compromised because it can have a major impact on three areas of the deal: 1.Speed Where there is competition, an acquirer must always be mindful to maintain momentum or risk losing the deal. At BCMS we work closely with a select number of lawyers. Feedback from these lawyers shows that deals completed by BCMS (i.e. within a competitive environment) have a far greater momentum than a typical sale. If the buyer knows that you can walk away, and therefore deadlock is not your enemy, the deal is less likely to stall. This is more important than most people realise because the more protracted a deal the more likely it is to fail. 19 A refreshingly different approach to selling your business 2.Price Of all the factors that will influence price upwardly, the greatest is ‘creating a competitive environment’. This is not only true of increasing price but, just as important, of maintaining price. If the buyer knows you can walk away, they are less likely to reduce the agreed price – known as “price chipping”. Of course this is true in any negotiation and yet establishing bidder competition remains the most compromised element of most traditional sales. 3.Terms There is always more to a deal than the headline price. Influencing factors include: •• •• •• •• Whether the price is paid in cash or shares What proportion of the price is paid up front The timing of an exit The warranties that are demanded These will all be influenced by choice more than any other factor. It is fair to say that whoever establishes choice has the greatest control over the negotiation. Without choice it will nearly always be you as the vendor who concedes first. Lack of choice means that these elements of the deal will be dictated to you and stress is increased. With choice, you have a far greater influence over the deal. The ability to walk away from a deal and force deadlock can often be a great asset. If all of this sounds too idealistic and unachievable, be patient. In the coming chapters we will look into the process and methods that make establishing genuine choice entirely achievable. 20 A refreshingly different approach to selling your business Sell the future We have already said that the potential for future growth is a major reason why companies are purchased, and why premium prices are paid. However, if you were to analyse a traditional prospectus you would find almost no comment on this most crucial of subjects. The truth is that nobody ever buys a company’s history; they only ever buy its future. At BCMS we produce what we call a ‘Synergy Business Plan’ for all of our clients. This business plan asks the question ‘what will this business look like, in basic profit and loss terms, in three years under new ownership’? When we get down to the last few serious buyers we produce a separate plan for each purchaser, based on conservative assumptions agreed by both buyer and seller. The aim of this business plan is to answer the following questions: •• •• •• •• What would the business look like when the new owner brings their clients to your products or services? What would the business look like with fresh investment? What would the business look like with fresh energy, ideas and enthusiasm? What would the business look like with synergies and cost savings? When you sell a company you should never sell what a company looked like last year under your ownership. You should absolutely never sell what a company will look like this year under your ownership. Neither should you sell what a company will look like in three years under your ownership. 21 A refreshingly different approach to selling your business When you sell a company you should only sell what a company will look like in three years under new ownership or management. One thing we must remember when using this argument is that it is a completely unreasonable position. Selling a company on the basis of future growth rather than past performance seems unreasonable because a buyer might well say: ‘Why should we pay a premium price when it is our actions that generate this future growth?’ The only thing that turns our position into a reasonable basis for negotiation is choice. I have already said that having a choice of buyers is the single most influential issue – and we see it here in full effect. If your buyer is not prepared to see value in future growth then somebody else probably will. In addition, neither party alone brings the ingredients for this future growth; both contribute and therefore both buyer and seller should benefit. Incidentally, when the Managing Director of the acquiring company wants to sell his/her business they too will have the right to be unreasonable, if they have choice. 22 A refreshingly different approach to selling your business An independent observation Within the M&A (mergers and acquisitions) market there is a highly respected database named Zephyr which specialises in the analysis of acquisitions worldwide. The following graph (fig. 2) is based on the sale of small to medium sized, privately owned businesses. The values achieved for these British, privately owned SMEs are measured on multiples of adjusted earnings (after tax) – they range from as low as 4 to as high as 24. The distribution graph peaks at around 7 (5 if measuring pre-tax profit). This means a company with adjusted after tax earnings of £1m would typically achieve a sale value of c. £7m. Figure 2 7 2 4 6 8 10 12 14 16 18 20 22 24 23 A refreshingly different approach to selling your business Generally speaking, investors are unlikely to pay more than seven times. Indeed, the only buyers who will pay a premium above the industry average are strategic purchasers. Once again, if value was all about multiples of historic earnings a spread of 4 to 24 would simply not occur. Value is related to the motives of purchasers and, consequently, you must put yourself in the acquirer’s position. What does your company possess that could strategically interest a buyer? People only buy benefits. If the benefits of a deal are not apparent, then do not expect a premium price to be paid. 24 A refreshingly different approach to selling your business The truth is that “nobody ever buys a company’s history; they only ever buy its future ” 25 A refreshingly different approach to selling your business 26 A refreshingly different approach to selling your business CHAPTER THREE Always be prepared… We established in the previous chapter that a choice of potential acquirers is the factor that gives greatest control in a negotiation. Somebody controls every negotiation and if it is not the vendor then it will be the acquirer. Another vital factor in controlling the negotiations is being well prepared for them. At BCMS we lead our clients through a vigorous preparation process which covers the following areas: Documentation At BCMS we guide our clients through the maze of documents and information that will need to be prepared. These include the brief, the prospectus (IM) and the business plan, although there is much more that will be required at the Due Diligence end of the process. Here is a brief overview of three of the most important documents: The project brief At BCMS this document is one of the most essential. It is the 27 A refreshingly different approach to selling your business cornerstone of the entire process, informing the objective and plan for all that we do. Here are some of the things the brief should cover: •• •• •• •• •• •• •• •• •• •• The vendor’s personal objectives Company history Company differentiators Future growth Company strengths and weaknesses Financial summary Potential purchaser profile Staffing information Products and services – including benefits Sales and marketing information The information memorandum (IM) I have already mentioned the 70-80 page prospectus that is typically produced. At BCMS we advocate a very different approach to the preparation of the sales memorandum or prospectus. We believe that a traditional prospectus gives away far too much information far too early. Additionally, they often focus on features rather than benefits and are not read in detail by prospective purchasers due to the sheer amount of information contained in the document. The aim of a traditional prospectus is to sell a company and yet, intriguingly, this should not be its objective. A good prospectus should be designed only to sell a meeting at which it can be considered whether or not it is appropriate to enter into further negotiations. For this reason a prospectus should be benefit-rich and relatively short on detail. Its aim is to generate enquiries rather than assist a negotiation. 28 A refreshingly different approach to selling your business The prospectus should be no more than 15-20 pages and should focus on: •• •• •• •• •• •• •• •• Company activity, product/service benefits Competitive advantages Shareholding/ownership Sales and marketing information Key staff Future potential for growth Benefits of an acquisition to the buyer Brief financial overview Each section should be short, concise and professionally written. The business plan In addition to the sales memorandum it is essential that a ‘Synergy Business Plan’ be professionally produced. We use the term synergy deliberately in order to differentiate this from a traditional business plan. The business plan should be dedicated to revealing the true potential growth of a company under new ownership. What will the company look like in three years when the new owner brings to bear new resources, new investment and (above all) new clients to your products and services? Nobody buys a company for its past performance, only for its future potential. Objectives In the introduction to this book I spoke about the things that motivate a company owner to sell. Understanding what is motivating you will influence the type of acquirer that is approached. Knowing what you 29 A refreshingly different approach to selling your business want to achieve in terms of price, timescale and in terms of securing a future for the business and its staff are crucial to constructing the right deal for you. Each sale will need to be constructed to meet your objectives, and to do so in the most tax-efficient way. If your objectives are unclear, then it follows that planning will be too. Negotiation training The first meeting that you have with any prospective acquirer should not be the first time you face difficult questions or negotiating traps. Every BCMS client will go through a dummy run negotiation meeting that we call the ‘Dry Run’. In this half-day meeting, our experienced negotiators walk our clients through different scenarios and the most likely questions and tactics. It is something our clients find invaluable; “ The advice, coaching and support we received from you throughout was first rate and more importantly very effective Geoff & Jane Corani, RecommIT ” 30 A refreshingly different approach to selling your business Removing skeletons from the closet Although it is rare to find anything in a company’s past that is a genuine deal breaker, failure to identify and deal with areas of concern can cause a buyer to become nervous and pull out. Tax planning, phantom employees, contractors, unresolved litigation and product warranty concerns can cause issues and affect the price. At BCMS we ensure we identify and ring fence any issues prior to taking a company to market, as long as we know about them of course. “Grooming” for sale The principles of grooming a company for sale are much discussed, and yet many have little or no influence over the matters of saleability or value. For example, traditional perceived wisdom may suggest that you should spend 12 months or so improving your credit control. To return to our previous example, it may be argued that poor credit control is costing Hammers & Nails Ltd £10,000 annually. Using a multiple of 6, this improvement could therefore make a £60,000 difference to the price achieved. This argument has a certain logic that is attractive, but is it really true? The answer may well be yes, to a pure investor, but a strategic purchaser is less motivated by this factor. Whether you improve your credit control just before they buy or whether they improve credit control just after they buy is relatively inconsequential. Nevertheless, many vendors spend years addressing issues that will ultimately have little influence over price. 31 A refreshingly different approach to selling your business Meanwhile, they fail to address issues that will influence saleability and value. In fact, the ideal scenario to a buyer is often that the vendor is doing much that is wrong – yet still making money. Such a company has significant potential for improvement. Telling your staff you are selling Protecting confidentiality is something that must be considered early on in the process. It is understandably a concern for most of our clients: When do you tell staff? What do you say to them? At BCMS we take this issue very seriously. We plan our communications with great care. Great consideration is given to communications with staff, the market and competitors. Because of this, we have virtually no confidentiality breakdown, despite the fact that on average we speak to 100-250 potential acquirers per client. I mention this in order that you do not consider me irresponsible when I say that confidentiality is a greater perceived problem than an actual problem. Firstly, a breach in confidentiality is extremely rare and secondly, on those unusual occasions when there is a breach, staff or clients very rarely leave. In other words, the fear of disclosure is usually greater than the reality of it. Indeed, a new owner could represent a significant opportunity for existing staff to develop. What is important, is to consider the terminology used during the sale process. It would probably be inappropriate to talk about selling the company; rather, you should talk about resourcing the company for future growth. 32 A refreshingly different approach to selling your business Let us assume that your business has begun to plateau. You are now in the process of selling the business when your senior sales manager knocks on your door and asks, ‘I’ve heard that there is a business for sale in our industry. Is it us?’ Your next few sentences are very important. Using the graph (below) it is possible to clearly explain how the company has reached a plateau. Unless this is addressed, the company will inevitably decline. You will need to explain how you are going about looking for an investor in order to develop the company, staff and products to point B. Your terminology needs to focus on the future of the business and not the future of the existing shareholders. B A C 33 A refreshingly different approach to selling your business Here is an example from one of our past clients: Having received a detailed list of information requests from us, our client spent several weeks preparing a 60-page document for a ‘Dry Run’ meeting at our office. The night before, the shareholder used the company’s printer to print the large document. After hitting the print button twice the printer failed to perform, so another computer and printer were used and the document successfully printed. All the computers were then shut down. At 6:00am the next day the shareholders began their long journey south. At 8:30am the staff arrived for work. As usual all computers and printers were started and immediately two copies of the 60 page document poured from the buffer memory and printed out. An 8:45am telephone call from the staff to the shareholders sent them into a panic and they arrived at our offices in a state of anxiety. Our advice was quick and simple: get back in the car, meet with the staff and draw the graph. Talk about investment and future growth. Four hours later the issue was resolved. Nobody left the company and, in fact, the staff bought into the idea. The company needed a face-to-face meeting. And the focus needed to be moved from the shareholders’ future to the company’s future, and therefore the future of the staff. 34 A refreshingly different approach to selling your business Management – the value of succession A common question we are asked is whether our clients should recruit a replacement MD or a senior management team? Traditional wisdom says ‘yes’, but we believe this is questionable. A good rule of thumb is that you should continue to run the business as if you were not selling it. You will need to be cautious if you are considering major decisions like changes in shareholding, moves in premises and expensive recruitment of managers. These three major decisions could potentially have major consequences. The problem is that you may well be making these decisions on behalf of new owners or investors. Without knowing their plans for the business in the future, these decisions may well be contrary to their purposes. They may have senior managers in place or may at least wish to be involved in the recruitment process. Here is your decision. Do you recruit and train new managers now (that will take at least 18 months) and then sell the business (a further 12 months)? Or do you sell the business now and commit to assisting the new owners in the recruitment and training of managers if necessary? It is usually better to make the decision with them – not for them – and this may well speed up the sale process. First impressions Acquirers have been known to call in with a fictitious enquiry to gain a feel for the company’s manner and general professionalism. First impressions can be of major importance. People will assume (rightly or wrongly) that a tidy operation represents a tidy business. 35 A refreshingly different approach to selling your business Arguably, this is a minor point, but it is often so easy to put right that it is worth considering: •• •• •• •• 36 How does the property look to a third party? When was the floor last swept? How long have old pallets been leaning against the front of the building? Do staff deal with customers and prospects in a polite and professional manner? A refreshingly different approach to selling your business Success depends upon “previous preparation, and without such preparation there is sure to be failure ” 37 A refreshingly different approach to selling your business Over the next three chapters, I will outline the eleven steps of the unique and highly successful methodology used by BCMS. This will give you an insight into how BCMS approaches a company sale, and some useful tips if you would like to attempt this for yourself. 38 A refreshingly different approach to selling your business CHAPTER FOUR Phase 1: Fail to prepare – prepare to fail… 1. The brief – “understanding your business” Your first step should be to conduct a ‘brief’, a comprehensive company review. Its chief purpose is to examine your company’s benefits – that is, areas of your business that will drive and maximise value when it comes to a sale. You may find that there is an inclination to skip this part of the project. After all, you already know everything about your business. However, doing so would be a major mistake. What you write down you will be inclined to review. It is a healthy and often illuminating process. Our clients often reveal their surprise after the project brief. We regularly find that after the brief they place more value on their own business. For BCMS this document becomes the cornerstone of the process and is used by all members of the project team. The brief should look at your business from a potential purchaser’s point of view. A critical part of the brief is therefore to consider the profile of the ideal purchaser, their attributes and requirements. 39 A refreshingly different approach to selling your business Key questions to consider will be: •• •• •• •• Where will the acquirer be located geographically? What will the acquirer be selling? What do their clients look like? Are they financially strong? 2. Project team – “assembling the right skills” BCMS has specialist, dedicated professionals in all the core disciplines of deal making: •• •• •• •• •• Skilled Research Analysts Expert Project Managers Professional Document Writers Tenacious Account Representatives Experienced Deal Leaders who have seen every trick of the trade when it comes to the sale process If you are going through this process yourself we would highly recommend consulting with people who have these skill sets. It is rare that one individual is capable of performing all of these roles to a high standard; especially while continuing to successfully manage their business. 3. Pre-Due Diligence healthcheck – “no stone unturned” No surprise is a good surprise when it comes to selling a company. As a result, it is wise to adopt an early, rigorous focus on every likely ‘problem’ area. Expert legal advice should be sought here. This will significantly improve the likelihood of a sale, and also noticeably reduce the time it takes to complete a deal once an offer has been accepted. 40 A refreshingly different approach to selling your business BCMS has selected an experienced panel of lawyers, who undertake this Pre-Due Diligence work and healthcheck on behalf of our clients. There are 27 critical areas of the business that will need to be analysed in depth if you are to be confident of a successful transaction. If you are doing this on your own you may find a lawyer will expect you to pay for this service, but it is still well worth considering. It is also worth considering at this early stage how the Due Diligence information is likely to be shared with the prospective acquirer. Physical copying and transmission of documents can be extremely time consuming and expensive, causing unnecessary and potentially costly delays to the process. This is why BCMS offers its clients the use of a highly advanced, totally secure data room. 4. Research – “locating the best buyers” This is the engine room of the process. All future success will revolve around what you do now. The objective at this stage is to locate as many prospective purchasers as possible. Your research will now need to be intensive and exhaustive. If you compromise this element, then you will find that every aspect of the sale process will be compromised until the day you sell. Research is the cornerstone of the entire project. We are so convinced about the importance of this stage that we commit a level of resource to research that is, we believe, unique in our industry. We have a vast and globally unique proprietary database of acquirers. In addition we have access to millions of records, and all industry-standard third-party databases and highly experienced Research Analysts to mine that resource. Despite having a large dedicated research team and unique in-house resources, this stage of the project will still take BCMS around four 41 A refreshingly different approach to selling your business weeks to complete. If you are undertaking this yourself, you may find that you are spending weeks on end in libraries gathering and crosschecking data. You may despair that your time is being wasted. However, the truth is that there is little better that you could be spending your time on during this stage of the process. While you’re in those libraries, don’t forget that this could possibly be the single largest sale of your life. Our clients often express scepticism when we tell them that we are likely to find several hundred prospective purchasers. Many tell us that they are far too specialised or operate in too much of a niche market to be able to find so many potential purchasers. These customers are inevitably surprised with the results of our research. There are three reasons why the volume of companies generated by our research is often higher than expected. If you are undertaking this activity in house, be sure not to overlook any of these three research ‘keys’. 1. Look beyond the obvious It is essential that you do not restrict your search to the obvious at the expense of opportunism. As we have said before, a premium is more likely to be secured from a complementary company than from a competitive one. 2. Can they afford to buy you? Your buyer will also need to have sufficient financial strength. If they cannot afford to buy you and are forced to borrow heavily, then it may well be the lender that determines the price paid. 3. Look overseas You must be sure to look beyond the shores of the UK. The buyer may well be an overseas company that is seeking to enter the UK market. 42 A refreshingly different approach to selling your business After many weeks of intensive research you will now be ready to review the results. You should review each potential candidate, analysing their appropriateness and considering areas of research that you may not have thought of at first. A note on confidentiality: It is far easier to consider which candidates you do not want to approach after you have completed the research. You may conclude that there are a few companies that you are not comfortable with contacting. These companies will now need to be ‘ring-fenced’ in order that they can be avoided or introduced into the process at a later stage. Be careful here, our experience shows that sales are frequently made to prospects that were originally ‘ring-fenced’. Never say ‘never’. 5. Documents and plans – “the most important information you will ever read...” Capturing the scale of opportunity that your business represents is a challenge. Doing so in a document that is accessible, accurate, informative, and is designed to capture an acquirer’s attention is quite a skill. I have already mentioned the difference between our approach to documentation and a traditional one. It is important to remember that the purpose of the information memorandum should be to bring the prospective acquirer into the negotiation process, and not to sell the business itself. Your documentation should also feature a profit plan, a sustainable projection of the future financial direction of your business, supported by clear, accurate evidence. 43 A refreshingly different approach to selling your business Nobody buys a company’s history, only its future – and potential for future growth is the biggest influencer over price. It is the greatest motive for a buyer. It is what drives a deal. 6. The Dry Run – “your dress rehearsal” Acquirers generally have experience of acquiring. Experienced sellers, however, are rare. However you choose to approach the sale of your business I cannot recommend strongly enough that you get some good negotiation training. After all, there is no second chance once meetings with prospective acquirers start. And you may often be sitting opposite the most appropriate buyer first time around! An unavoidable experience for our clients is the ‘Dry Run’ meeting. One of our experienced Deal Leaders, experts in coaching clients in the art of negotiation, steers our clients through the pitfalls, negotiator’s ploys, what to say and what not to say. 44 A refreshingly different approach to selling your business Plan for perfection, be “prepared for imperfection, and don’t be surprised when you succeed ” 45 A refreshingly different approach to selling your business 46 A refreshingly different approach to selling your business CHAPTER FIVE Phase 2: Going live to market Once you have adequately prepared in all of those areas, it is time to approach the market. 7. Prospect generation – “approaching acquirers” Having identified perhaps several hundred prospects, careful attention must now be given to the way that these companies are approached. We have already covered the inadequacy of the traditional approach which relies on contacting too few companies by mail. Many buyers are not expecting contact; they may even have firewalls to keep out blanket mailshots. At BCMS we have found that the only successful option available is to pick up the telephone and speak to the chief executive of each prospective purchaser, because an unrequested letter or email is never enough. The objective of this call should be to verbally place the idea in the mind of the potential acquirer that the acquisition of your business could be a valuable opportunity. 47 A refreshingly different approach to selling your business Benefits must be used to establish interest and the potential acquirer should be made aware that there are a large number of other potential acquirers. Only now should written documentation be introduced and a twopage summary drafted. Your company name, of course, should not be disclosed and the content of this brief summary must be well thought out, establish credibility and must clearly state the benefits. It is important to ensure that the proposal is professionally written. At BCMS we have professional business writers who specialise in writing these proposals. Unprofessional communication will work against you. Use a professional business writer; it will be money well spent. 8. Listen, learn, act – “understanding market intelligence” Being proactive is the key to a successful sale – BCMS’ 500+ successful completions over the last decade are testament to that. Our rule is clear: we seek to understand and capture from the first phone call precisely what acquirers are telling us. Assessing, questioning, responding and adapting to the market is essential. This could mean adjusting or tailoring your approach, or taking a different angle. Be open to what the market is telling you, and be prepared to adjust in accordance with it. 9. Meeting prospects – “from potential buyer, to actual bidder...” We will now have made our first contact – by telephone – with each potential acquirer. It is now very easy to hand over the initiative to them. Resist this and ensure that you stay in control. Most vendors we represent tend to be entrepreneurial in their personalities; interestingly, more often than not the top person in 48 A refreshingly different approach to selling your business the acquiring company is entrepreneurial as well. This is noteworthy because most entrepreneurs tend to be driven by the ‘feel’ of a deal. Could we work with these people? What good reason is there not to proceed? Is the buyer excited about the potential of the acquisition? It is critical that the buyer feels good about the deal. Our objectives need to be considered because the ‘flavour’ of the meeting has a profound impact on the outcome of it. Here’s an example from our experience of what not to do: I was in a meeting at which the buyer asked the seller “what’s your staff turnover?” The seller replied, “very low, just 5% – which is just as well because recruitment’s a nightmare!” This response affected the feel of the meeting and left the prospective acquirer with a serious concern. What the vendor should have said is ‘We enjoy a very low staff turnover of just 5% so it is not an issue’. At this stage, you can often glean valuable information that will help you assess the true value of your business to a buyer, which can be used in later negotiations. Discussions at this stage should focus on issues like: •• •• •• •• The nature of the fit Commonality of client base Financial strength Strategic intent 49 A refreshingly different approach to selling your business •• •• •• Applicable benefits Motives for purchase Sharing of resources We know competition maximises value. So these remaining prospects should now be encouraged to put in competitive bids within a tight timetable – all based on the same level of information, so no single bidder is ‘preferred’. Your preparation, research, contact and meetings should all contribute to maximising value. This helps generate the ‘BCMS Effect’ – the wide spread of bids we see for our clients’ businesses. The highest offer we generate for our clients is, on average, 2.5 times higher than the lowest offer received, and it’s a statistical demonstration of what we say from the outset. The real value in your business lies not in a financial calculation, but in the future opportunity your company represents to someone else. 50 A refreshingly different approach to selling your business BCMS case study: Sector: Engineering and Manufacturing Activity: A make-to-print supplier of aluminium sand castings for general industrial use. Prospects researched: NDAs signed: Meetings: Offers received: 247 27 10 6 Lowest offer: £3.9m Highest offer: £10m Buyer rationale: Geographic expansion, new market penetration and enlargement of service base. 51 A refreshingly different approach to selling your business The best plans are “often the most flexible – if you are too rigid, how can you react when opportunities present themselves? ” 52 A refreshingly different approach to selling your business CHAPTER SIX Phase 3: The art of deal making Getting offers on the table is not the end of the job, in fact it is just the beginning. Getting the best out of the offers and ensuring momentum is maintained is where the art comes into the process. 10. From offer to final offer – “the art of negotiation” Assuming that you have a choice of potential acquirers, here is the bidding strategy that we would advocate. Each prospect should be told they are one of several companies you are in discussions with; therefore their bid will need to be competitive. 1. Be open-minded regarding the eventual deal structure. Generally speaking, the more flexible a vendor is, the more the business will sell for. Reducing the buyer’s perception of risk in the deal could result in a considerable increase in the overall price offered. 2. It is important to write a ‘Synergy Business Plan’ for each potential acquirer which will factor in all of the various ‘economies of scale’ and ‘added value’. 53 A refreshingly different approach to selling your business 3. Always retain choice. Only by retaining a choice will you ensure a change in mind-set from: ‘How little can I get away with paying for this company?’ to ‘Why am I really buying this company?’ You are now ready to move into the closing stages of negotiation, so here are some thoughts on negotiation: Don’t discuss value too early – Traditional routes to market involve publishing a traditionally calculated valuation. This is a bit like advertising a car for sale for ‘£2,000 or nearest offer’. Guess which offer you won’t receive? Be professional, credible and confident – Good preparation is vital; it makes your negotiating position look serious and committed. Know your buyer – Investigate potential acquirers thoroughly. Their motive for purchase will determine the price that they are prepared to pay. Think benefits – If the benefits of a deal are unclear, do not expect a premium to be paid. Benefits are the only reason premium prices are ever paid for any product. Use choice – Ensure that the buyer knows that you have credible options. Remember that choice will ensure that you not only sell for the right price, but on the right terms. Trade concessions – Although seemingly obvious, it is an often overlooked fact that negotiating will mean you may have to make concessions. But never give them away. ‘Win-Win’ – Remember that every successfully concluded negotiation must be perceived as a ‘win-win’ by both parties. 54 A refreshingly different approach to selling your business ‘Triple think’ – Do not simply consider what the potential acquirer wants out of this negotiation, but also consider what they believe that you want out of it. Develop trust – Negotiation is always smoother when the other party has developed a trust in you. Listen and observe non-verbal communications – Develop the ability to listen and understand the meaning behind what is being said. When the deal feels right – Once you agree on price and terms it is vital to maintain momentum. A clear timetable should be put in place. 11. Due Diligence and completion – “the endgame” Even at this advanced stage we need to be careful not to neglect the value of choice and competition. The final candidate needs to be aware that you have not rejected the other prospects. Although you will not be entering any due process with them, you will retain a relationship with them. The reason for this is simple. Both parties may be convinced that a deal is likely, but what happens if the buyer’s parent company suddenly calls off any group investment? This is beyond anyone’s control, and is not infrequent. What you are saying to the buyer is that you absolutely intend to sell to them, but you would be unwise to lose relationship with the others at this early stage. The one that retains choice will dictate terms. Choice retained during this element of the process will significantly influence: •• •• •• The speed of the sale The price secured The terms that you sell for 55 A refreshingly different approach to selling your business It is tempting at this stage to ‘leave it to the lawyers’ to finalise details; however this can seriously damage momentum in a deal. Instead you should seek to maintain momentum and communication; ensuring that you receive regular updates from all sides. Here are some things you will need to consider during the final stages of the deal: Confidentiality – Specific confidentiality agreements must be signed as part of the ‘Heads of Terms’. These agreements identify what information is regarded as confidential and how both parties (and their advisors) will handle such sensitive information. This document usually also includes enforceable undertakings restricting a potential acquirer from, for example, talking to staff or clients. Due Diligence – The potential acquirer will now need to validate the information you have provided thus far, before completing the acquisition. Sometimes these investigations can be concluded over dinner; on other occasions it may involve a sealed room and two or three days’ work. Heads of Terms – This document outlines the terms of the deal that have been agreed verbally by the vendor and acquirer. At BCMS, we prefer to draft the ‘Heads of Terms’ ourselves because we can have preferable terms of reference. Heads of Terms will normally include: •• •• •• •• •• 56 Confirmation that they are non-binding Accurate confirmation on what is being bought Confirmation of the price agreed and payment terms Conditions ‘precedent’ – matters to be resolved by the vendor or the purchaser prior to completion Any restrictive covenants that the purchaser may require, such as competition clauses A refreshingly different approach to selling your business •• •• •• •• Warranties or indemnities An approximate timetable of events Pension schemes and how they will be dealt with Any agreed period of exclusivity Sale and Purchase Agreement – This will be the final agreement upon which the business will be sold (or bought). Both the vendor and the acquirer will have a slightly different perspective. The acquirer will want to define what they are buying and reduce risk as much as possible. They will want to ensure that they know about any major issues that may arise in the business and, if possible, warrant against these so that they remain the liability of the vendor. The vendor will also be looking to clearly define the elements of the sale and ensure that warranties are minimal or non-existent. It is also important that the deal is constructed in the most tax-efficient way possible. This agreement is usually drafted by the acquirer’s lawyers and then amended by the vendor’s lawyers until agreement is reached. It is important to ensure the lawyers seek to resolve any issues raised and do not unnecessarily prolong the deal. Completion – This may involve board meetings of both parties to sign off the transaction. Share transfers will be signed and handed over and a variety of documents will also be required to be handed over to both acquirer and vendor. For BCMS clients our recommended lawyers are available during these stages to ensure this final stage of the transaction runs as smoothly as possible. 57 A refreshingly different approach to selling your business Successful deal making “today requires greater technical expertise and demand on resource than ever before ” 58 A refreshingly different approach to selling your business CHAPTER SEVEN Final thoughts In closing I would like to reiterate that the principles outlined in this book have been proven time and time again to ensure a maximised sale price for our clients. This success demonstrates that the traditional method of selling businesses – using valuation methods and passive sales techniques – should be consigned to the history books. Active sales and marketing combined with competing, financially capable and strategically motivated acquirers has been proven to be a more successful method of selling privately owned businesses for their maximum value than any other. It doesn’t have to be difficult to sell a company, but most people don’t bother to sell. They hope that enquiries will somehow come to them. However you go about it, be active in your marketing. Don’t forget that the best buyer may well not be looking to purchase. They will not be scouring the brokers’ lists looking for bargains. Instead, they are likely to be successful and profitable without you. 59 A refreshingly different approach to selling your business An acquisition of a company like yours is quite likely not to be on their agenda. People buy for many motives, and ultimately it is the motive of the purchaser not multiples of profit that will determine price. The single most influential factor over saleability and price is the creation of a market of strategically motivated, financially strong buyers. If you compromise anything, don’t compromise this. Don’t even consider entering a negotiation without choice. Choice is not a luxury, and could be worth millions to you. 60 A refreshingly different approach to selling your business 61 A refreshingly different approach to selling your business 62 Published and distributed by BCMS Corporate, Kingsclere Park, Kingsclere, Newbury, Berkshire, RG20 4SW T: +44 (0)1635 299 616 www.bcmscorporate.com DAVID REBBETTES FRSA Author David is a founding Director of BCMS, a UK market leader in its chosen area of expertise. BCMS now sells more companies than any other comparable advisor in the UK, and has offices across five continents. BCMS is a UK-based family business, and a past winner of the ‘Coutts Bank Family Business of the Year’. Over the past two decades, David’s company has challenged – and changed – traditional assumptions about the sale of privately owned businesses. Drawing on his vast commercial experience, David’s thinking has inspired business owners and shareholders at industry events across the globe. 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