BLACK TIE EVENTS PROFESSIONAL DJs & MCs FOR ALL BOOKINGS, ENQUIRIES & INFORMATION: FREE CALL 1800 682 001 www.blacktieevents.com.au info@blacktieevents.com.au wedding information pack www . blacktieevents . com.au | PH: 1800 682 001 Welcome Black Tie Events Australia is very happy to offer you the services of one of the most sought after, progressive and professional mobile entertainment Companies in Victoria. We are not newcomers to the world of entertainment and hospitality, having experience spanning some 20 years. Our professional attributes and our flexibility have lead to major 4 and 5 star hotels, function centres and venues recommending our services. Indeed, some 5 star hotels offer complete packages incorporating our services. We provide a complete entertainment service that includes our Professional Black Tie Master of Ceremonies, our distinctive black-tie Disc Jockey / Compere and a range of quality entertainment options and services. Many of our private and corporate clients are amazed to discover the range of services provided by Black Tie Events Australia extends far beyond the standard Disc Jockey. SERVICES Here are just a few of the services we offer to put a spark into the entertainment at your functions: HIGHLY SKILLED PROFESSIONAL MASTER OF CEREMONIES & BLACK TIE DISK JOCKEYS EVENT CO-ORDINATION Powerful, modern, portable CD Sound Systems Stunning visual effects. Trivia Quiz Nights with a difference. Black Tie Events Fund-raising Package. Black Tie Dinner Dances, Corporate Events, & Awards Nights. Sophisticated and elegant Wedding Receptions. Wedding accessories such as Guest Books and Ceremony Music. In fact, music for ALL occasions Black Tie Events Australia is not an agency for entertainers and / or bands. There are also other organizations called Black Tie **** Please make sure you are dealing with Black Tie Events! www . blacktieevents . com.au | PH: 1800 682 001 WHY CHOOSE BLACK TIE EVENTS? Professional and mature approach to ALL functions Industry Award Winners Security and peace of mind with our “Professional Service Guarantee” which includes 24-hour equipment backup and support. Subtle and appropriate lighting systems Stunning and affordable “Special Effects” Professionally trained, experienced, mature personnel Public Liability Insurance Cover Music selection of your choice PPCA Copyright Licence All wedding clients are offered one home, office or venue consultation Registered for GST Computerised booking system State of the art sound equipment All equipment set up and sound checked 30 minutes prior to guest arrival Black Tie Events is totally flexible and professionally committed to customer satisfaction Black Tie Events’ Mark Girdwood was there when it all started in the mid 70’s, DJing the inner Melbourne Pubs and Clubs after taking a break from his audio career at HSV 7, where he’d been working on variety TV shows and drama. In the early 80s, Mark branched into commercial radio broadening his skills working both on air and programming music. Mark’s 15 year on air radio career included, amongst other great radio stations, Melbourne’s Hot Hit 3XY. www . blacktieevents . com.au | PH: 1800 682 001 IMPORTANT INFORMATION One question often asked is how much? Are we the cheapest? Our own market research tells us the answer is NO. A large number of DJ’s are single, part-time operators normally specialising in Techno, Club and House etc. Dealings are usually cash only! When it comes to a wedding they have little or no idea. We are a professional, full time company with several full time staff and we specialise in wedding entertainment. We also take pride in ensuring your special day runs smoothly. We prefer to be your Master of Ceremonies and your DJ. This way we can co-ordinate all of your requirements and blend them with the requirements of your reception venue. All of our Wedding Packages include this service and consequently there is no hidden extra charge. Other attributes that you ought to consider We are a registered company. We are registered for GST. We have Public Liability Insurance cover. We carry a PPCA licence for public performance of recorded music. We have modern, tastefully presented equipment. We have back up equipment in case of failure. We have SEVERAL mature, experienced personnel. We have back up personnel in case of illness. WE CARE. We believe that the 3 most important components of a successful reception are the FOOD, SERVICE and ENTERTAINMENT The cheapest is rarely the best value. We hope that you will not sacrifice our services for a few dollars and hope that you will read on… www . blacktieevents . com.au | PH: 1800 682 001 Some points to consider BEFORE YOU HIRE A DJ Is the price of your DJ good value? The cheapest is rarely the best value. Review the value-added services that your DJ can provide the quality of his equipment and his dedication to ensuring that you and your guests have a great time. Is your DJ a professionally trained Master Of Ceremonies? Are the services of a Master of Ceremony included within the quotation? What does your M.C. / DJ sound like over a microphone? Has your DJ been nominated for, or received any awards relating to his performance? Is your DJ willing to give you references from past clients and / or function centres and venues? Your DJ must carry a PPCA license to permit the public performance of music at all functions. Have you asked to see a copy of this insurance? equipment that not only performs well but also looks professional? Are audio and power cables taped down to prevent personal injury or damage to equipment? Is your DJ neatly groomed? Does your DJ dress appropriately for your function: dinner suit for formal functions, shirt and tie for informal functions? Does your DJ give you confidence and put you at ease? Do you think your requirements are a priority with him? Will your DJ play music appropriate to your function or the music he wants to hear? Does your DJ offer you and your guests Music Request Cards for your function? In addition to the “party music”, can your DJ provide classical / jazz / contemporary / etc styles for background / dinner music? In what style of venue does your DJ normally work? Would he complement working in a 5 star venue? Is your DJ flexible enough to change with your requirements during a function? Does your DJ carry Public Liability Insurance? What value is the cover? Have you asked to see a copy of this insurance? Is your DJ an undiscovered comedian? Would he dare to introduce procedures not unauthorised by you? Is your DJ interactive or does he hide behind his equipment? Can he satisfy the musical needs of the different generations at your function? Does your DJ have a web site where you can get further information like testimonials, view equipment, updates on new services, etc? Does your DJ use quality professional www . blacktieevents . com.au | PH: 1800 682 001 SUPPLEMENTARY INFORMATION Please note that all Packages are quoted as a minimum rate. There are no reductions for requirements of shorter time periods. For example, you may have a wedding reception that is 4½ hours or a Trivia Show for 2 hours. No reduction applies from the 5-hour wedding package, or the 3-hour Trivia Show. ALL Packages are timed from the start of your function - normally pre dinner drinks. It is our professional responsibility to be set up 30 minutes prior to this time. If you are not engaging us for any activities until later in the function programme, your package time is still calculated from the start of your function. A deposit is required in order to confirm your booking. This deposit is non-refundable. Your confirmed booking will remain at the price quoted despite any interim price increases that may occur. (Excluding Government, Local & Statutory levies and taxes) You will be required to provide one meal for each Black Tie Events Australia person carrying out your function. This may not necessarily be more than the main course but provision should be made so that the course(s) is served at a time that does not conflict with our entertainment duties. The time and procedures required for loading in / out of equipment at some venues far exceeds normal access routines. Unfortunately performing at these venues may attract a surcharge. You will be advised at the time of enquiry / booking. www . blacktieevents . com.au | PH: 1800 682 001 OUR DUTIES We would like to outline the duties of the Master of ceremonies (mc) / compere for our wedding packages • One in home or venue consultation • Individual introduction of the bridal party with introduction song. • Discussion and assistance with the wedding reception procedures / order of speeches / cake cutting / selection of bridal waltzes / music formats for the allotted times. • Play dinner music. • Set up all equipment and pre paid special effects, 30 min. prior to guest arrival. • Co-ordinate bridal waltz. • Co-ordination with the venue staff for timings and procedures. • The welcome and explanation of procedures and formalities to the guests. • Co-ordinate speeches / lettegrams. • Co-ordinate cake cutting. • Play music formats / requests / audience participation. • Co-ordinate the throwing of the bouquet / garter. • Co-ordinate the farewell circle / arch. The MC/ Compare is NOT responsible for • The individual introduction of guests (unless you have chosen a package including two Black Tie Events Australia personnel) • The responsibilities of the venue. • Assistance to other service providers. • Loan or use of equipment or facilities to other service providers. www . blacktieevents . com.au | PH: 1800 682 001 PACKAGES MC ONLY $594.00 GST Inclusive Let our dedicated professional Master of Ceremonies take control of timings and formalities throughout the length of your reception. With our extensive experience and advice you can relax and enjoy the celebration of your Special Day. This package relies on the use of the reception venue’s audio system. If none is available you will need to seek permission from your entertainment source for us to use their microphone etc. Alternatively please contact us to discuss. INCLUSIONS • Professional Black-Tie Master of • Unlimited telephone advice Ceremonies up to 5 hours • One in home or venue consultation • Reception procedures with your MC to discuss: Introduction questionnaire of parents, bridal party and bride and groom Welcome address Circulation • Hints for Speeches of guest book Distribution of table cameras Introduction of speeches Co• Complete liaison with reception venue ordination of cake cutting Introduction of bridal waltz / dance Co-ordination • Liaison with others i.e. videographer / of bouquet / garter / farewells limousine / band / DJ etc. Incorporation of any special requests www . blacktieevents . com.au | PH: 1800 682 001 CEREMONY MUSIC ONLY AVAILABLE IN CONJUNCTION WITH ONE OF OUR PACKAGES If you book one of our packages, we can also provide the music for your Wedding Ceremony at a cost-effective price. The only provisos that we must make are: • The ceremony is held within the grounds of your reception venue • There is a power supply within 10m of the equipment site • In case of inclement weather, there is ample shelter for the equipment • If your reception venue has an adequate audio / CD system installed we will normally use this. We WILL ALSO PROVIDE: • One Black Tie Events Australia Compere up to 1½ hours. • Liaison with the person performing the ceremony. • Incorporation of your requirements • One 300 watt self powered speaker. including music suggestions at your (If no venue equipment is available) reception consultation. • One single professional CD player. (If no venue equipment is available) The initial cost to your package choice is $99 (GST incl.) calculated from the arrival time of the guests at your ceremony to the start time of your reception pre-dinner drinks. If this time is greater than 1½ hours, the additional hourly charges are outlined in the Appendix. Are you having your service outside? Will your celebrant be heard? For a small additional fee (see Appendix) we can provide a radio microphone linked to our system so that all can hear. www . blacktieevents . com.au | PH: 1800 682 001 HONEYMOON PACKAGE MC / DJ $694.00 GST Inclusive DJ Only $594.00 GST Inclusive For Breakfast and Lunchtime Weddings we would suggest our “Honeymoon Package”. This package does NOT include any lighting and to qualify the reception MUST conclude before 1600hrs. NO extensions beyond this time are allowed. If your reception runs past 1600hrs you will need to consider our Champagne Package. Daytime receptions are becoming increasingly popular. Let our professional Master of Ceremonies / DJ provide you with up to 4 hours of fun. So tap those champagne glasses; nibble at the canapés, and dance to your style of music. INCLUSIONS Professional Black-Tie Master of • Music Request Sheet for Bride and Groom Ceremonies / DJ up to 4 hours •600 watt (Max) latest state of the art • Music Request Cards for Guests CD Sound System • Lettergram Cards (2 per table) • Corded Microphone for Speeches • One Consultation with your • Wedding Speeches and Procedures Compere Card www . blacktieevents . com.au | PH: 1800 682 001 CHAMPAGNE PACKAGE MC / DJ $770.00 GST Inclusive DJ Only $660.00 GST Inclusive Rely on your professional Master of Ceremonies to ensure your reception is a huge success. Subtle and intelligent lighting produces shapes and coloured rays of light onto the dancefloor. Enjoy the Bridal Waltz, your first dance together as husband and wife, then rock around the clock celebrating with friends and family. INCLUSIONS • Professional Black-Tie Master of Ceremonies / DJ up to 5 hours • Wedding Speeches and Procedures Card • 600 watt (Max) latest state of the art CD Sound System • Music Request Sheet for Bride and Groom • Two Special FX Lights • Lettergram Cards (2 per table) • Corded Microphone for Speeches • One Consultation with your Compere • Music Request Cards for Guest www . blacktieevents . com.au | PH: 1800 682 001 WHITE WEDDING PACKAGE $1090.00 GST Inclusive A stunning addition to the Champagne Package is the use of dry ice for your bridal waltz. Imagine a carpet of mist floating majestically across the dancefloor, penetrated with coloured rays of light, and you have created a moment to remember. INCLUSIONS • Professional Black-Tie Master of • Music Request Sheet for Bride and Ceremonies / DJ up to 5 hours Groom • 600 watt (Max) latest state of the art CD Sound System • Two Special FX lights • Corded Microphone for Speeches • Music Request Cards for Guests • Lettergram Cards (2 per table) • One Consultation with your Compere • Wedding Speeches and Procedures Card AND • Dry Ice Machine (Including 3 x 2.5kg • Additional Coloured Lighting to Blocks of Dry Ice) for use during the enhance Special Effects Bridal Waltz • New Release Smoke Machine for enhancement www . blacktieevents . com.au | PH: 1800 682 001 ROLLS ROYCE PACKAGE $1408.00 GST Inclusive This premium package includes even more! A guest book will be taken to your reception by your MC and circulated amongst the guests. Our optional and unique cake cutting ceremony and script marks the official hand over of the bride from the bride’s father to the groom. The dry ice for your Bridal Waltz, will make a magic photographic moment. INCLUSIONS • Professional Black-Tie Master of Ceremonies / DJ up to 5 hours • 600 watt (Max) latest state of the art CD Sound System • Two Special FX lights • Corded Microphone for Speeches • Music Request Cards for Guests • Lettergram Cards (2 per table) • One Consultation with your Compere • Dry Ice Machine (Including 3 x 2.5kg Blocks of Dry Ice) for use during the Bridal Waltz • New Release Smoke Machine for • Wedding Speeches and Procedures enhancement Card • Additional Coloured Lighting to • Music Request Sheet for Bride and enhance Special Effects Groom AND • Black Tie Events Australia Cake • Wedding Guest Book Cutting Ceremony (optional) www . blacktieevents . com.au | PH: 1800 682 001 PLUS PACKAGE $484.00 GST Inclusive Introduce flexibility to our standard packages. With our “Plus” packages you get a Master of Ceremonies AND a Black Tie Disc Jockey. This combination is especially useful where the venue has no in-house audio system, awkwardly shaped rooms, visual obstructions or the dance floor or stage is not in a central point. ADDITIONAL BENIFITS • Individual introduction of guests if required. • Musical cues for the introduction of the Bridal Party. • Musical cues for speeches. • Co-ordinate timings, events and locations with photographer / videographer. • Flexibility when the dancefloor is located in a separate room to the main reception. • Enable the MC to host the evening • Co-ordinate proceedings in the case of visual obstructions, off-centre from a central point and co-ordinate with the venue. dancefloors and / or awkwardly shaped rooms. COMBINATION PACKAGES We can arrange a combination of a band and a DJ. Please call us to discuss your requirements but note that about SIX Month’s notice is usually required to ensure availability! SPECIAL PACKAGES Having your reception on board a boat? Having the ceremony on deck? We can tailor a package that gives you ceremony music, microphone for the celebrant and your exchange of vows, plus your on- board reception entertainment. We also have a special package if you are getting married on Puffing Billy. In fact we are here to help wherever you decide to tie the knot. Please call us for advice and suggestions especially if you are planning something slightly different. www . blacktieevents . com.au | PH: 1800 682 001 SPECIAL EFFECTS ONLY PACKAGE $748.00 GST Inclusive If you have a preference for live music, but would still like some special effects to create a memorable photographic moment, then this package may well be what you are after. INCLUSIONS • Dry Ice – As you make your way onto the dancefloor for your Bridal Waltz, dry ice is filtered out at ground level. This effect usually lasts for approximately 4 min. satisfying the length of the normal song. With this package, we supply 3 x 2.5kg blocks of dry ice. • Special FX Light - As most bands / duos etc do not provide lighting, we will supply one Special FX light. This will be shone at floor level for the duration of the Bridal Waltz to enhance the appearance and effect of the dry ice. Please note that there is no price reduction if the lighting is not required. Important - Your venue must approve of the use of these special effects. It is your responsibility to check before you book. Sometimes dry ice can form a thin film, especially on highly polished surfaces and it is important that we are able to prepare the area for the next set of dancing. LARGE FUNCTIONS Our 600-watt system is more than adequate for the majority of wedding receptions of up to 250 people. Functions over this number may require your consideration of upgrading to a 1200-watt system. Please see the appendix for recommendations. www . blacktieevents . com.au | PH: 1800 682 001 IDEAS FOR ENHANCING YOUR SPECIAL OCCATION (ALL OF THESE IDEAS ARE DISCUSSED IN DETAIL AT YOUR APPOINTMENT) ENTRANCE SONG - Choose a song for the start of your reception that will signify the continuing celebrations. A song that creates a vibrant entry encouraging guests to sing and applaud as you make your way to the Bridal Table. MUSICAL CUES FOR SPEECHES - Not everyone looks forward to this part of the reception, especially the speakers! Add some humour and relieve the pressure on those in the speech line-up by introducing some appropriate musical cues. Here are some suggestions: Father of the Bride: Big Spender / Smooth Operator / Don’t Worry Be Happy Father of the Groom: Macho Man / Smooth / Always Look On The Bright Side Bride: Chains / Pretty Woman / I Am Woman Groom: Another One Bites The Dust / Living Doll / Eye Of The Tiger Bride & Groom: Love And Marriage /It Started With A Kiss/ Just The Two Of Us Best Man: Wild Thing / I Get Around / Bloke Music cues can only be provided if our equipment / microphone are being used for the speeches. If you have chosen a package that includes two Black Tie Events Australia personnel, there is normally no restriction to providing cues. FAREWELL SONG: The reception draws to a close, the bouquet has been thrown, the garter removed and you have said goodbye to the guests. Have the last word by choosing an exit song as you rush off to your honeymoon, and leave the guests singing a tune that they will associate with your departure. IMPORTANT NOTICE: You are welcome to supply some of your own CD’s. ADDITIONAL INFORMATION REGARDING YOUR APPOINTMENT: With the soaring cost of fuel, volume of traffic on the roads and the expanding city boundaries, we reserve the right to schedule the appointment during daylight hours on a weekend. www . blacktieevents . com.au | PH: 1800 682 001 QUALITY SERVICES Special effects and services outlined in the packages are as follows: Master Of Ceremonies - to allow your reception to be run in a professional manner we offer an MC who will co-ordinate your function from a central point, our standard packages offer a combination (single person) MC and DJ. You may wish to consider a “Plus Packages” upgrade to include two people at your function, a Master Of Ceremonies, and a Black Tie DJ. This gives you the additional benefits of: • Individual introduction of guests if required. • Musical cues for the introduction of the Bridal Party. • Musical cues for speeches. • Co-ordinate proceedings in the case of visual obstructions, off-centre dancefloors and / or awkwardly shaped rooms. • Enable the MC to host the evening from a central point and co-ordinate with the venue. Dry Ice - As the Bride and Groom make their way onto the dancefloor for their Bridal Waltz the Dry Ice is filtered out at ground level for the duration of the Bridal Waltz. Benefits include a photographic opportunity and the concealment of your feet! This is usually very popular with the Bridegroom. For Function Centres where Dry Ice is not advisable, we offer Scented Smoke. Depending on the dancefloor surface, dry ice can produce a thin moisture film. We will notify guests of this in our welcome address. For more photographic opportunities and maximum effect, we suggest that the bride and groom dance alone for the whole of their first bridal waltz. Air conditioning, open doors and windows and excessive body movement will have an effect on the stability of the dry ice. Pyrotechnics - With a dramatic increase in insurance costs, the use of pyrotechnics has been discontinued until further notice. Special FX Lighting - Our lights give an effect of pastel rays shining down on the dancefloor. Some lights include a variety of designs. Lighting is very effective when the pastel colours beam through the white Dry Ice for the bridal waltz. Lighting will create a fantastic atmosphere for the rest of the evening as guests’ dance the night away. Our lighting is subtle, does not flash in the eyes of your guests and will create a designated dancing area. Very appropriate for weddings which we do not treat as “discos”. www . blacktieevents . com.au | PH: 1800 682 001 Cake Cutting Ceremony (optional) - many people do not know the main reason why the Bride and Groom cut the cake. Its tradition stems back to ancient times. We will guide you through the ceremony whilst informing the guests of history and tradition. We can adapt the ceremony to suit your own personal circumstances and we even provide you with a commemorative script. “Plus Packages” - Introduce flexibility to our standard packages. With our “Plus” packages you get a Master of Ceremonies AND a Black Tie Disc Jockey. This combination is especially useful where the venue has no inhouse audio system, awkwardly shaped rooms, visual obstructions or the dancefloor or stage is not in a central point. Additional benefits are outlined in our “Supplementary Information” Extra Hours - you may request the Compere/MC to extend beyond the times specified in the packages at an additional cost of $66.00 ($60.00 + $6.00 GST) per hour or part thereof until 0100hrs and then at $132.00 ($120.00 + $12.00 GST) per hour or part thereof. Your venue must agree to the extension. Payment must be made in cash before the extension begins. Music Request Cards - We aim to satisfy the music requirements of your guests. As long as their choice is appropriate to your function, we will endeavour to play the songs that are requested. We encourage early return of the requests to enable us to “bracket” the styles of request. Lettergram Cards - We provide these for weddings and we always seek your permission for guests to fill them in. We will of course collect the cards and pass them to the person designated to “censor” and read them out. Wedding Guest Book - Where included, we will provide one of our own wedding guest books. This will be delivered to your reception by your DJ / MC and circulated around the guests. GST - GST @ 10% is included in our prices. GST is payable at the rate current on the date of your function. Credit Cards - To avoid higher prices, we do not accept payments by credit card except for payment of a deposit. www . blacktieevents . com.au | PH: 1800 682 001 APPENDIX SHOULD YOU REQUIRE, THE FOLLOWING ITEMS ARE AVAILABLE FOR ADDITION TO YOUR PACKAGE CHOICE. THEY ARE NOT AVAILABLE AS STAND-ALONE ITEMS. PRODUCT/SERVICE Standard Special FX Light - per light Smoke Machine with choice of scents PRICE $50.00 $50.00 GST $5.00 $5.00 TOTAL $55.00 $55.00 Second use of Dry Ice Machine i.e. additional 3 x 2.5kg blocks of dry ice only. Only available with White Wedding and Rolls Royce Packages $200.00 20.00 $220.00 Upgrade from 600 watt system (2 x JBL speakers) to 1200 watt system (4 x JBL speakers) JBL Sub-woofer Radio (Cordless) Microphone Additional (Corded) Microphone $150.00 $15.00 $165.00 $150.00 $80.00 $20.00 $15.00 $165.00 $8.00 $88.00 $2.00 $22.00 Additional Hours: M.C. or DJ per hour per person up to 0100hrs Additional Hours: M.C. or DJ per hour per person after 0100hrs Flat fee for travel to functions between 0km and 50km outside of the Melbourne metropolitan area boundary (excluding the Dandenong Hills) Country Shows: Travel: Flat fee as above for the first 100km then at the rate of. Interstate: Travel, Expenses, Meals & Accommodation for all shows. Country Shows: Travel, Meals & Accommodation - for all shows over 100km outside of the Melbourne metropolitan area boundary. $60.00 $6.00 $120.00 $12.00 $132.00 $60.00 $6.00 $66.00 60c per km To be supplied by client 6c 66c per km $66.00 IMPORTANT NOTICE IF YOUR VENUE IS IN THE MELBOURNE CBD, DOCKLANDS OR SOUTHBANK / SOUTHGATE: TO COVER THE COSTS OF PARKING, CONGESTION AND EXTRA TIME REQUIRED FOR LOAD IN AND LOAD OUT, A FLAT FEE OF $66 WILL BE ADDED TO YOUR ACCOUNT FOR ANY VENUE IN THE MELBOURNE CBD, DOCKLANDS OR SOUTHBANK / SOUTHGATE. www . blacktieevents . com.au | PH: 1800 682 001
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