Muscat International Swimming Championships 20th & 21st February 2015 Venue: The Sultan Qaboos Sports Complex, Muscat, Oman Sponsored by: Hosted by: 2015 Muscat International Swimming Championships Host: Sanctioned by: British School Muscat Swimming Academy Oman Swimming Association Events & Age Groups: EVENTS – please see ‘events list’ below AGE GROUPS FOR AWARDS – 8 & Under, 9/10, 11/12, 13/14, 15 & Over QUALIFYING TIMES (see separate PDF) will be used as criteria for entry. Proof of Time must accompany ALL entries. Meet Format: Meet will be pre-seeded. All individual events will be timed finals. Males and Females will swim separately but all age groups will be combined and seeded in each race according to entry times – for award purposes final times will be separated by age group. Meet Rules: FINA Swimming Rules: with the exception that the age cut-off is February 20th 2015 (first day of the meet). All officials will be supplied by the Oman Swimming Association. Location: The Sultan Qaboos Sports Complex, Bowsher, Muscat, Sultanate of Oman 50m x 8 lane pool (the pool is ‘open air’ but all spectator seating is in the shaded stadium) Date & Time: Friday & Saturday, February 20th & 21st 2015. There will be a morning session and afternoon session on both days - times to be decided once entries are received. Sponsor(s): To be advised Entry Deadline: Friday, January 31st 2015 – 12:00 noon please. Entries can be sent earlier than this date if you have them ready!! All entries should be sent electronically to: David Rogers (+968) 962 317 51 (mobile) E-mail address: rogersd@britishschoolmuscat.com Entry Fees: RO 3.000 per individual event and 10.000 per relay entry Maximum 8 individual and 2 relay events per swimmer Awards: Medals for 1st 2nd & 3rd; ribbons through 6th place. Hi-point trophy per gender per age group Meet Director: David Rogers Meet Schedule: EXAMPLE ONLY Warm-ups ................. 07:00 Scratch Meeting ........ 07:30 Officials Report.......... 08:15 Call first Events ......... 08:20 Meet Start ................. 08:30 Other: (all of these times are for example only and will change once entries have been received and the meet has been seeded) Please be advised that the 25m 6 lane warm-up/swim-down pool IS NO LONGER AVAILABLE. Coaches/staff MUST organise a supervisor for their own team swimmers who use the DIVING pool. Passes for coaches will be available so that only they are able to access the pool deck. 2015 Muscat International Swimming Championships Conditions of Entry 1. The competition will be held under FINA Law and Technical Rules. 2. One start rule will apply. Over the top starts may be used at the promoter’s discretion. 3. The Sultan Qaboos Sports Complex pool is ‘open air’ and 50m long with 8 lanes and anti-wave lane ropes. 4. An OMEGA SWISS TIMING SYSTEM will be used with full electronic control and will include a button and stopwatch back-up system; an Alpha-Numeric scoreboard will also be used. 5. All events will be timed finals / heat declared winner (HDW) 6. All entries must be submitted via email to the Meet Director DAVID ROGERS at: rogersd@britishschoolmuscat.com 7. Team entry (more than 5 swimmers) must be made using Hy-Tek. If required the Hy-Tek lite application is available to download free from Hy-Tek here: http://www.hy-tekltd.com/downloads.html . Only one file per club is permitted. 8. The following report should be sent with the Hy-Tek meet entry file: i. Hy-Tek Meet Entry report (sorted by name) ii. Hy-Tek Entry Fee report (not available in Hy-Tek lite) 9. Teams not using Hy-Tek will be charged an additional entry processing fee of RO 3.000 for entries of 6-10 competitors and a further RO 1.000 for every additional competitor. 10. The Hy-Tek Event file is attached with this information package, further details are available upon request from the Meet Director - DAVID ROGERS, at rogersd@britishschoolmuscat.com 11. If not using Hy-Tek (processing fee added), both Individual and relay entries must be made via email on the entry form supplied. The promoter reserves the right to reject entry forms that are not filled out correctly or in th English. Please make sure the name, date of birth, sex and age as of February 20 2015 are correct when sending the form. If you are entering the RELAY EVENTS and you know the names of your relay team swimmers please enter them on the separate Relay Entry Form (below). If you do not know the names of your relay swimmers at this stage please the ENTRY column if you know you have a team to enter. 12. The MM Entry Report for entries will be sent to coaches shortly after they have been uploaded into the meet programme. Coaches must confirm these entries as correct within 3 days of the report being sent and, following confirmation from the coach, competitors will not be permitted to change their entered events and NO REFUNDS will be given for future changes. 13. Entry times must be achieved in licensed/sanctioned meets or ratified by the country within which the meet was held. PLEASE DO NOT ‘MAKE UP’ TIMES!! 14. Competitors must have achieved the stated entry time for every event they wish to enter. 15. Entry times must have been achieved since February 22nd 2014 16. A ‘Proof of Time’ report MUST accompany entries or be included in the Hy-Tek Entry file. 17. Entry Times may have been accomplished in 25m or 50m pools. Please specify whether entry times were achieved in a LC (50m) or SC (25m) pool. If entering via Hy-Tek please convert ALL times to 50m times and, in the entry report section, please tick the box ‘Indicated Converted Times’. Please send the ‘Entry Report’ AND ‘Entry Fee Report’ with the entry zip file, as mentioned in condition #8 above. 18. Entry times must be submitted for all events entered where there are minimum entry standards. If no entry time is submitted then the entry will be rejected. 19. The promoter reserves the right to limit entries and to allow BSMMA swimmers to enter if they do not meet the Qualifying Times listed. 20. It is the organizers intention to complete all sessions within a maximum of 4 hours. 21. Entries received after the published closing date may be rejected at the discretion of the promoter. Any late entries that are accepted will be subject to a charge of RO 5.000 per entered event per competitor. 22. At the discretion of the promoter no reserves will be used. 23. Poolside entries will not be accepted. 24. This meet will operate as a cardless meet. 25. If programmes are to be produced, coaches will be informed ahead of time. 26. Competitors whose entries have been accepted will be expected to swim unless they have formally withdrawn in advance. If a swimmer fails to report for, and/or withdraw from, a race, he/she may be excluded from all further events in that session. 27. Withdrawals must be made at least 1 hour before the start of each session or, if earlier, by email to DAVID ROGERS at expatz@yahoo.co.uk , by text message to +968 962 31751 or by informing the recorders’ table during the warm-up sessions. 28. The club of any competitor failing to comply with the above will be fined RO 5.000 for each inappropriate withdrawal or non-notification of withdrawal. 29. Under exceptional circumstances late withdrawals may be accepted at the discretion of the promoter. 30. The entry fee is RO 3.000 per individual event and RO 10.000 per relay team. All entries must be paid for in advance of the start of the meet. 31. Once entries have been accepted (ref: # 12 above) no refunds will be given. 32. Teams will be invoiced, once the MM Entry Report has been published and confirmed by the coach, for all accepted entries. The invoice must be paid in full on the first day of the meet. 33. Any team or swimmer who has not submitted payment by 08.00am on the first day of the meet will be withdrawn. 34. Under exceptional circumstances, a refund may be given for withdrawals made before the closing date of the competition (January 31st) at the discretion of the promoter. 35. All clubs are required to supply the names of coaches when entries are submitted. 36. Deck passes for coaches are available priced at RO 10.000 for the weekend. Please order the number of passes when you submit your entries; the fee will be noted on the invoice sent with the entries. 37. All coaches must wear the badges provided and will receive a full set of start sheets or a meet programme if one is produced. Final team reports will be available upon request at the end of the meet. 38. The Hy-Tek results file will be sent to all teams entering via Hy-Tek after the meet. All teams who entered without using Hy-Tek will receive a Full Meet Results report in PDF format. This will usually be within 5 days but may take longer.. 39. Age Groups will swim together in the heats. All events will be seeded according to entry times. 40. The minimum age for entry is 7 years old on the last day of competition. 41. Events will be swum as advertised. Time trials will not be permitted. 42. All competitors will be expected to report to marshalling/staging/call room/bull-pen prior to their swim. It is the responsibility of the competitor to report to marshalling in plenty of time before the event. NO PARENTS WILL BE ALLOWED IN THIS AREA. 43. The meet director may decide to carry out presentations during the meet. Competitors called for a presentation should report to the presentation area in appropriate clothing i.e. t-shirt and shorts or full tracksuit. Awards may not be presented if a competitor is inappropriately dressed. 44. The Referee’s decision is final. 45. There is NO admission fee for spectators; however, Meet Programmes may be available to purchase, if produced. 46. Any point not covered by these conditions will be at the discretion of the meet organisers. 47. For those who will be attending please be advised that it is very easy for certain passport holders to obtain their ENTRY VISA into the Sultanate of Oman at the port of entry (by road or airport). Details can be found at the following website: http://www.rop.gov.om/english On this site you will find a list of countries that qualify to obtain their visitor’s visa at the point of entry the cost is 20 O.R. for a visitor-visa that is valid for one month. For those countries NOT mentioned on the list the visa MUST be obtained ahead of time but please be advised that The British School Muscat IS NOT ABLE TO SPONSOR ANYONE FOR VISA PURPOSES. It is also not possible to obtain group visas. 48. We are, once again, negotiating with a supplier for food and snacks to be available during the break on the day of the championships – food order forms will be sent nearer to the championships. Please contact DAVID ROGERS by email, as soon as possible, to indicate if your team will be participating. 2015 Muscat International Swimming Championships LIST OF EVENTS – DAY 1 Friday, February 20th 2015 MAXIMUM 4 EVENTS PER DAY Please note that all events will be mixed age groups and seeded according to entry times; However, medals and ribbons will be awarded according to the age groups listed in the information Female Event # Distance Age Group Male Event # 400m Stroke Description Freestyle 1 10 & Over 2 3 5 7 50m 50m 50m Butterfly Butterfly Butterfly 8 & Under 9 – 12 13 & Over 4 6 8 9 11 13 100m 100m 100m Backstroke Backstroke Backstroke 8 & Under 9 – 12 13 & Over 10 12 14 15 17 19 200m 200m 200m Freestyle Freestyle Freestyle 8 & Under 9 – 12 13 & Over 16 18 20 21 200m Butterfly 11 & Over 22 *************************LUNCH BREAK************************ Female Event # Distance Age Group Male Event # 100m 100m 100m Stroke Description Breaststroke Breaststroke Breaststroke 23 25 27 8 & Under 9 – 12 13 & Over 24 26 28 29 31 33 50m 50m 50m Freestyle Freestyle Freestyle 8 & Under 9 – 12 13 & Over 30 32 34 35 37 39 200m 200m 200m Individual Medley Individual Medley Individual Medley 8 & Under 9 – 12 13 & Over 36 38 40 41 43 45 47 49 200m 200m 200m 200m 200m Medley Relay Medley Relay Medley Relay Medley Relay Medley Relay 8 & Under 9 & 10 11 & 12 13 & 14 15 & Over 42 44 46 48 50 2015 Muscat International Swimming Championships LIST OF EVENTS – DAY 2 Saturday, February 21st 2015 MAXIMUM 4 EVENTS PER DAY Please note that all events will be mixed age groups and seeded according to entry times; However, medals and ribbons will be awarded according to the age groups listed in the information Female Event # Distance Age Group Male Event # 400m Stroke Description Individual Medley 51 10 & Over 52 53 55 57 50m 50m 50m Backstroke Backstroke Backstroke 8 & Under 9 – 12 13 & Over 54 56 58 59 61 200m 200m Breaststroke Breaststroke 12 & Under 13 & Over 60 62 63 65 67 100m 100m 100m Butterfly Butterfly Butterfly 8 & Under 9 – 12 13 & Over 64 66 68 *************************LUNCH BREAK************************ Female Event # Distance Age Group Male Event # 50m 50m 50m Stroke Description Breaststroke Breaststroke Breaststroke 69 71 73 8 & Under 9 – 12 13 & Over 70 72 74 75 77 79 100m 100m 100m Freestyle Freestyle Freestyle 8 & Under 9 – 12 13 & Over 76 78 80 81 83 200m 200m Backstroke Backstroke 12 & Under 13 & Over 82 84 85 87 89 91 93 200m 200m 200m 200m 200m Freestyle Relay Freestyle Relay Freestyle Relay Freestyle Relay Freestyle Relay 8 & Under 9 & 10 11 & 12 13 & 14 15 & Over 86 88 90 92 94
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