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Page 1 of 69
CORPORATION OF THE MUNICIPALITY OF TRENT HILLS
COUNCIL REGULAR MEETING AGENDA
TUESDAY, JANUARY 6, 2015
Council Chambers, Clock Tower Cultural Centre
Page
1.
CALL TO ORDER - 5:00 P.M. - CLOSED & 7:00 P.M. - OPEN
2.
ITEMS TO BE ADDED TO THE AGENDA
3.
APPROVAL OF THE AGENDA
4.
DECLARATIONS OF DIRECT (OR INDIRECT) PECUNIARY
INTEREST
5.
CLOSED SESSION
a)
BE IT RESOLVED that Council move into closed session
pursuant to Sections 239 (b) & (e) of the Municipal Act at
_________p.m. to discuss:
* personal matters about an identifiable individual
* litigation or potential litigation
BE IT RESOLVED that Council rise from closed session at
_________p.m.
5-8
6.
PRESENTATIONS/DELEGATIONS
7.
PUBLIC MEETING
a) PLN-2015-01
Zoning Amendment Application C14/2014
Zoning Amendment Application C14 2014.pdf
PLN-2015-01, Zoning Amendment Application C14/2014
BE IT RESOLVED that Council receive Staff Report PLN-201501, regarding Zoning Amendment Application C14/2014, as
information;
AND FURTHER that Council deny Rezoning Application
C14/2014, with respect to property located in Concession 1, Part
of Lot 10, being Part 6 on 38R-5404, Kelleher Road, former
Township of Seymour, for the following reasons:
Or
AND FURTHER that Council approve Rezoning Application
C14/2014, with respect to property located in Concession 1, Part
of Lot 10, being Part 6 on 38R-5404, Kelleher Road, former
Township of Seymour.
9 - 10
b) By-law 2015-02, Zoning By-law Amendment C14/2014
By-law 2015-02, Zoning Amendment C14 2014.pdf
BE IT RESOLVED that By-law 2015-02 being a by-law under the
provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13,
Page 2 of 69
to amend the Municipality of Trent Hills Zoning By-law 2010-105,
as otherwise amended, with regard to certain lands located in
Concession 1, Part of Lot 10, being Part 6 on 38R-54-04,
Kelleher Road, former Township of Seymour, within the
Municipality of Trent Hills be introduced and deemed to be read a
first, second and third time, passed and properly signed and
sealed this 6th day of January, 2015.
11 - 14
c) PLN-2015-02
Zoning Amendment Application C15/2014
Zoning Amendment Application C15 2014.pdf
PLN-2015-02, Zoning Amendment Application C15/2014
BE IT RESOLVED that Council approve Staff Report PLN-201502, and receive it for information;
AND FURTHER that Council deny Rezoning Application
C15/2014, with respect to property located in Concession 1, Part
of Lot 15, Catchmore Road, former Township of Seymour, for the
following reasons:
Or
AND FURTHER that Council approve Rezoning Application
C15/2014, with respect to property located in Concession 1, Part
of Lot 15, Catchmore Road, former Township of Seymour.
15 - 16
d) By-law 2015-03, Zoning By-law Amendment C15/2014
By-law 2015-03, Zoning Amendment C15 2014.pdf
BE IT RESOLVED that By-law 2015-03 being a by-law under the
provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13,
to amend the Municipality of Trent Hills Zoning By-law 2010-105,
as otherwise amended, with regard to certain lands located in
Concession 1, Part of Lot 15, Cathmore Road, former Township
of Seymour, within the Municipality of Trent Hills, be introduced
and deemed to be read a first, second and third time, be passed
and be signed and sealed this 6th day of January, 2015.
8.
STAFF REPORTS
a) Planning
17 - 19
i. PLN-2015-03
Road Closure and Transfer Application
PLN-2015-03, Road Closing Application, Hastings
BE IT RESOLVED that Council receive Staff Report PLN2015-03, regarding a road closure and transfer application,
for information;
AND FURTHER that approve the closure and transfer of
the road allowances in question and further declare lots 1
to 8, Block R, Plan 51, as surplus and consider including
them as part of the sale.
20 - 21
ii. PLN-2015-04
Application to Close a Road Allowance
PLN-2015-04, Application to Close a Road Allowance
BE IT RESOLVED that Council receive Staff Report PLN2015-04, regarding an application to close a road
allowance, for information;
Page 3 of 69
AND FURTHER that Council direct staff to proceed with
the by-law the stop-up, close and sell the road allowance,
between Lots 2 and 3, Concession 10, from First Line East
to the Trent River.
22 - 23
iii. PLN-2015-05
Application to Close a Road Allowance
PLN -2015-04, Application to Close a Road Allowance
BE IT RESOLVED that Council approve Staff Report PLN
2015-05, and receive it for information;
AND FURTHER that Council authorize the stop-up and
closure of said Municipal Road Allowance;
AND FURTHER that Council authorize the sale of said
Municipal Road Allowance to the adjacent land owner(s)
who have expressed an interest to purchase the portion
adjacent to their lands;
AND FINALLY that Council authorize the Mayor and Clerk
to execute any documents that may be necessary to affect
the sale of the subject properties.
9.
COMMUNICATIONS
24
a) Ville de Lac Megantic - Letter of Thanks
Ville de Lac Megantic - Letter of Thanks.pdf
25
b) OGRA ROMA Combined Conference - Meet with Ministers
Delegate Request
OGRA ROMA Combined Conference - Meet with Ministers &
Parliamentary Assistants Delegate Request.pdf
26
c) Ministry of Citizenship, Immigration & International Trade Ontario's Volunteer Recognition Programs for 2015
Min. of Citizenship - Ontario's Volunteer Recognition
Programs.pdf
d) Lower Trent Conservation - Draft 2015 Business Plan, Budget &
General Levy
Lower Trent Conservation -Draft Business Plan.pdf
27 - 49
10.
ADOPTION OF MINUTES
a) Regular Council Meetings
50 - 58
i. Regular Meeting of Council - December 16, 2014
Dec. 16, 2014 - Regular Council Minutes.pdf
BE IT RESOLVED that Council adopt the minutes of the
Regular Council meeting held on December 16, 2014 as
presented/amended.
b) Minutes to Receive
59 - 62
i. Lower Trent Conservation Board Meeting Minute November 13, 2014
LTCA Minutes - November 13, 2014.pdf
63 - 65
ii. Eastern Ontario Trails Alliance - 2014 Highlights
EOTA Trails- 2014 Highlights.pdf
66 - 67
iii. Hastings Hydro Reserve Committee - December 10, 2014
- Notes
Hastings Hydro Reserve Committee - Dec. 10, 2014 Notes.pdf
Page 4 of 69
BE IT RESOLVED that Council the Lower Trent
Conservation Board meeting minutes of November 13,
2014, the Eastern Ontario Trails Alliance 2014 Highlights
and the Hastings Hydro Reserve Committee Notes of
December 10, 2014 as information.
11.
68
BY-LAWS
a) By-law 2015-01 - Interim Tax By-law
By-law 2015-01 - Interim Tax Levy.pdf
BE IT RESOLVED that By-law 2015-01 being a by-law to
provide for an interim tax levy and to provide for the payment of
taxes and to provide for penalty and interest, within the
Municipality of Trent Hills, be introduced and deemed to be read
a first, second and third time, be passed and be signed and
sealed this 6th day of January, 2015.
69
12.
MAYOR'S COMMENTS
13.
GENERAL BUSINESS
14.
NOTICE OF MOTION
15.
PUBLIC QUESTION PERIOD (10 MINUTES)
16.
PRESS QUESTION PERIOD (10 MINUTES)
17.
CONFIRMATORY BY-LAW
18.
ADJOURNMENT
a) By-law 2015-04- Confirmatory
By-law 2015-04 - Confirmatory.pdf
BE IT RESOLVED that By-law 2015-04 being a by-law to confirm
the proceedings of the regular meeting of Council held on
January 6, 2015, be introduced and deemed to be read a first,
second and third time, be passed and be signed and sealed this
6th day of January, 2015.
Page 5 of 69
REZONING APPLICATION C14/2014
CONCESSION 1, PART OF LOT 10
BEING PART 6 ON 38R-5404
KELLEHER ROAD, SEYMOUR WARD
Rezoning Application C14/2014 submitted with respect to property in Concession 1, Part Lot 10,
being Part 6 on 38R-5404, Kelleher Road, Roll No. 14 35 134 030 06506 0000, former Township of
Seymour, to rezone the subject property from Rural (RU) to Rural Residential (RR), to conform to
the Municipality of Trent Hills Zoning By-law 2010-105.
The purpose of the proposed Zoning By-Law amendment is to recognize the area of one existing
parcel, being 0.57 acres, for residential building purposes. The current zoning of the subject land
is Rural (RU). The proposed zoning will be Rural Residential (RR).
Page 6 of 69
ZONING AMENDMENT APPLICATION C14/2014
CONCESSION 1, PART LOT 10, BEING PART 6 ON 38R-5404
KELLEHER ROAD, FORMER TOWNSHIP OF SEYMOUR
LANDS SUBJECT TO
REZONING APPLICATION
LANDS SUBJECT TO
REZONING APPLICATION
Page 7 of 69
STAFF
REPORT
Meeting Date:
06 Jan 2015
To:
Council
Prepared By:
Liz Mitchell
Reviewed/Approved By:
Jim Peters,Michael Rutter
Department Report No:
PLN-2015-01
Subject:
Zoning Amendment Application C14/2014
Corporate Strategic Plan:
Communications,Customer Service
Council Recommendation:
BE IT RESOLVED that Council receive Staff Report PLN-2015-01, regarding Zoning Amendment Application
C14/2014, as information; and
AND FURTHER that Council deny Rezoning Application C14/2014, with respect to property located in
Concession 1, Part of Lot 10, being Part 6 on 38R-5404, Kelleher Road, former Township of Seymour, for the
following reasons:
Or
AND FURTHER that Council approve Rezoning Application C14/2014, with respect to property located in
Concession 1, Part of Lot 10, being Part 6 on 38R-5404, Kelleher Road, former Township of Seymour.
1. Purpose/Nature of the Proposal:
An application for a Zoning By-law Amendment has been received with respect to property located in Concession
1, Part of Lot 10, being Part 6 on 38R-5404, Kelleher Road, former Township of Seymour.
2. Background/Rationale:
The current zoning of the subject lands is Rural. In order to conform to the Municipality of Trent Hills Zoning Bylaw 2010-105, and to be eligible for the issuance of a residential building permit, the lands must be rezoned to Rural
Residential.
Page 8 of 69
The lot was created under the former Seymour Township Zoning By-law, but was not rezoned at that time. At that
time, it met all the criteria for the creation of a rural residential lot.
The proposal as submitted would permit the construction of a single family detached dwelling, a private septic
system and well, with access from Kelleher Road.
3. Relevant Options/Consultations:
Planning staff have met with the applicants to discuss their submission, and review the requirements.
Furthermore, the Notice of Public Meeting has been circulated to the public in the appropriate manner, as well as to
the required outside agencies and municipal departments.
4. Risk/Safety Considerations
Not applicable.
5. Legal Implications/Legislative Requirements:
The process to consider rezoning applications is being carried out in accordance with the process as set out in the
Planning Act. It involves pre-consultation, filing of a complete application, public and agency circulation,
consideration at a public meeting and circulation of the decision.
6. Policy/Staff Implications:
The application for rezoning is being considered with regard to the policies contained in the Official Plan, Zoning
By-law and Provincial Policy Statement.
Planning staff have been involved in the review of the application and preparation of notices and reports.
7. Major Benefits:
Not applicable.
8. Financial Analysis:
All applicable fees have been collected, to consider this a complete application.
9. Means of Communicating Decision:
The Notice of Decision will be circulated to the applicant and any agency or individual who has requested a copy.
Page 9 of 69
CORPORATION OF THE MUNICIPALITY OF TRENT HILLS
BY-LAW 2015-02
Being a by-law under the provisions of Section 34
of the Planning Act, RSO 1990,
C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105,
as otherwise amended, with regard to certain lands located in
Concession 1, Part of Lot 10, being Part 6 on 38R-5404, Kelleher Road
Former Township of Seymour, Municipality of Trent Hills,
County of Northumberland
WHEREAS the Municipality of Trent Hills Zoning By-law 2010-105, as amended,
was passed under the authority of a predecessor of Section 34 of the Planning
Act, R.S.O. 1990, Ch. P.13 as amended;
AND WHEREAS the by-law hereinafter set out is in conformity with the general
intent of the approved Official Plan in effect in the Municipality of Trent Hills;
AND WHEREAS the Council of the Corporation of the Municipality of Trent Hills
conducted a public meeting in regard to this application, as required by Section
34 (12) of the Planning Act, RSO 1990 , Ch. P. 13, as amended;
AND WHEREAS the Council of the Corporation of the Municipality of Trent Hills
deems it advisable to amend Zoning By-law No. 2010-105, as otherwise
amended, with respect to the above-described lands and under the provisions of
the Planning Act has the authority to do so;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF TRENT HILLS HEREBY ENACTS AS FOLLOWS:
1. That Map Page 5 of the Municipality of Trent Hills Zoning By-law 2010105, as otherwise amended, is hereby amended by changing the zone
classification on those lands located in Concession 1, Part of Lot 10, being
Part 6 on 38R-5404, Kelleher Road, former Township of Seymour, Roll
No. 14 35 134 030 06506 0000, as follows, to conform with the
Municipality of Trent Hills Zoning By-law 2010-105, in accordance with
Schedule “A” attached hereto, and by this reference forming part of the
by-law.
This amendment of the proposed Zoning By-Law amendment is to
recognize the area of one existing parcel, being 0.57 acres, for residential
building purposes. The current zoning of the subject land is Rural (RU).
The proposed zoning will be Rural Residential.
2. That Zoning By-law No. 2010-105, as amended, shall, except as set out in
the foregoing, remain in full force and effect.
3. That this by-law shall come into force on the date it is passed by the
Council of the Corporation of the Municipality of Trent Hills, subject to the
applicable provisions of the Planning Act, RSO 1990, C. P. 13, as
amended. The Director of Planning is hereby authorized and directed to
proceed with the giving of notice and passing of this by-law in accordance
with the regulations under Section 34 of the Planning Act.
By-law 2015-02 be introduced and deemed to be read a first, second and third
time, passed and properly signed and sealed this 6th day of January, 2015.
Hector Macmillan (Mayor)
Margaret Montgomery (Clerk)
Page 10 of 69
MUNICIPALITY OF TRENT HILLS
SCHEDULE “A”
TO ZONING BY-LAW 2015-02
CONCESSION 1, PART OF LOT 10
BEING PART 6 ON 38R-5404
KELLEHER ROAD
FORMER TOWNSHIP OF SEYMOUR
ROLL # 14 35 134 030 06506 0000
REZONING FILE C14/2014
LANDS SUBJECT TO
REZONING APPLICATION
LANDS SUBJECT TO
REZONING APPLICATION
The purpose of the proposed Zoning By-Law amendment is to recognize the area of one
existing parcel, being 0.57 acres, for residential building purposes. The current zoning
of the subject land is Rural (RU). The proposed zoning will be Rural Residential (RR)
Page 11 of 69
REZONING APPLICATION C15/2014
CONCESSION 1, PART OF LOT 15
CATCHMORE ROAD, SEYMOUR WARD
Rezoning Application C15/2014, with respect to property located in Concession 1, Part of Lot 15, Catchmore
Road, Seymour Ward, Roll # 14 35 134 030 01310 0000, to rezone the property as follows, to conform to the
Municipality of Trent Hills Zoning By-law 2010-105, and to comply with a condition of Severance Consent
B12/2014.
The severed portion under Severance Consent Application B12/2014, being approximately 3 acres (vacant
land), will be rezoned to Rural Residential. The retained portion under the above noted Severance
Application will remain zoned Agricultural, Rural, Environmental Protection and Environmentally Sensitive.
All existing Environmental Protection and Environmentally Sensitive will remain in place.
This application is filed in conjunction with Severance Consent Application B12/2014.
The purpose of the proposed Zoning By-Law amendment is to recognize the creation of one new parcel,
being the severed portion of Severance Consent B12/2014, in an approximate size of 3 acres of vacant land.
The current zoning of the subject lands is Agricultural, Rural, Environmental Protection, and Environmentally
Sensitive. The proposed zoning for the severed portion will be Rural Residential. The zoning for the retained
portion will remain Agricultural, Rural, Environmental Protection and Environmentally Sensitive.
Page 12 of 69
ZONING AMENDMENT APPLICATION C15/2014
CONCESSION 1, PART OF LOT 15
CATCHMORE ROAD, SEYMOUR
CAT
O RE
CHM
176
LINE
T
EAS
ROA
1120
2ND
D
1496
1412
2ND
LINE
T
EAS
1189
1295
PROPOSED SEVERED PORTION
APPROXIMATELY 3 ACRES
1299
(VACANT LAND)
TO BE REZONED
TO RURAL RESIDENTIAL
979
OA D
132
48
AD
RO
CATC
'S
EN
HMO
RE R
DD
GO
132
477
D
ROA
EN'S
D
D
GO
493
E
BLU
505
PROPOSED RETAINED PORTION
APPROXIMATELY 123 ACRES
(VACANT LAND) TO REMAIN
ZONED RURAL, AGRICULTURAL,
ENVIRONMENTALLY SENSITIVE,
ENVIRONMENTAL PROTECTION
517
OF
RO
531
537
AD
RO
547
LANDS SUBJECT
TO REZONING
APPLICATION
Page 13 of 69
STAFF
REPORT
Meeting Date:
06 Jan 2015
To:
Council
Prepared By:
Liz Mitchell
Reviewed/Approved By:
Jim Peters,Michael Rutter
Department Report No:
PLN-2015-02
Subject:
Zoning Amendment Application C15/2014
Corporate Strategic Plan:
Communications,Customer Service
Council Recommendation:
THAT Council approve Staff Report PLN-2015-02, and receive it for information; and
That Council deny Rezoning Application C15/2014, with respect to property located in Concession 1, Part of Lot
15, Catchmore Road, former Township of Seymour, for the following reasons:
Or
That Council approve Rezoning Application C15/2014, with respect to property located in Concession 1, Part of
Lot 15, Catchmore Road, former Township of Seymour.
1. Purpose/Nature of the Proposal:
An application for a Zoning By-law Amendment has been received with respect to property located in Concession
1, Part of Lot 15, Catchmore Road, former Seymour Ward.
The purpose of the application is to rezone the severed parcel from Consent Application B12/2014, to conform to
the Municipality of Trent Hills Zoning By-law 2010-105, and to comply with a condition of Consent application.
This application has been submitted in conjunction with Severance Consent Application B12/2014.
2. Background/Rationale:
The current zoning of the subject lands is Agricultural, Rural, Environmental Protection and Environmentally
Page 14 of 69
Sensitive and are designated as a combination of Greenlands and Prime Agricultural in the Official Plan.
The severed portion under Consent Application B12/2014, being approximately three acres (vacant land), will be
rezoned to Rural Residential. The retained portion will remain zoned Agricultural, Rural, Environmental Protection
and Environmentally Sensitive.
The creation of the lot has been considered under the policies governing rural lot creation in the Trent Hills Official
Plan. If approved, it was recommended that it be rezoned to Rural Residential.
All Environmental Protection and Environmentally Sensitive Zoning will remain in place.
The policies in the Official Plan permit the consideration of the creation of a limited number of rural residential lots.
Consideration is to be given to the proposed use of the lot, the topography of the lot and the general pattern of
development in the area.
3. Relevant Options/Consultations:
Planning staff have met with the applicants, to discuss their submission, and review the requirements.
The application was previously reviewed by the Agricultural and Rural Issues Committee, in which the Committee
supported the application. The proposed lot has been moved slightly to the south since reviewed, but remains
within the Greenlands Designation.
Furthermore, the Notice of Public Meeting has been circulated to the public in the appropriate manner, as well as to
the required outside agencies and municipal departments.
4. Risk/Safety Considerations
Not applicable.
5. Legal Implications/Legislative Requirements:
The process to consider rezoning applications is being carried out in accordance with the process as set out in the
Planning Act. It involves pre-consultation, filing of a complete application, public and agency circulation,
consideration at a public meeting and circulation of the decision.
6. Policy/Staff Implications:
The application for rezoning is being considered with regard to the policies contained in the Official Plan, Zoning
By-law and Provincial Policy Statement.
Planning staff have been involved in the review of the application and preparation of notices and reports.
7. Major Benefits:
Not applicable.
8. Financial Analysis:
All applicable fees have been collected to consider the application as complete.
9. Means of Communicating Decision:
The Notice of Decision will be circulated to the applicant and any agency or individual who has requested a copy.
Page 15 of 69
CORPORATION OF THE MUNICIPALITY OF TRENT HILLS
BY-LAW 2015-03
Being a by-law under the provisions of Section 34
of the Planning Act, RSO 1990,
C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105,
as otherwise amended, with regard to certain lands located in
Concession 1, Part of Lot 15, Catchmore Road
Former Township of Seymour, Municipality of Trent Hills,
County of Northumberland
WHEREAS the Municipality of Trent Hills Zoning By-law 2010-105, as amended, was
passed under the authority of a predecessor of Section 34 of the Planning Act, R.S.O.
1990, Ch. P.13 as amended;
AND WHEREAS the by-law hereinafter set out is in conformity with the general intent of
the approved Official Plan in effect in the Municipality of Trent Hills;
AND WHEREAS the Council of the Corporation of the Municipality of Trent Hills
conducted a public meeting in regard to this application, as required by Section 34 (12)
of the Planning Act, RSO 1990 , Ch. P. 13, as amended;
AND WHEREAS the Council of the Corporation of the Municipality of Trent Hills deems
it advisable to amend Zoning By-law No. 2010-105, as otherwise amended, with respect
to the above-described lands and under the provisions of the Planning Act has the
authority to do so;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF TRENT HILLS HEREBY ENACTS AS FOLLOWS:
1. That Map Page 4 of the Municipality of Trent Hills Zoning By-law 2010-105, as
otherwise amended, is hereby amended by changing the zone classification on
those lands located in Concession 1, Part of Lot 15, Catchmore Road, former
Township of Seymour, Roll No. 14 35 134 030 01310 0000, as follows, to
conform with the Municipality of Trent Hills Zoning By-law 2010-105, and to
comply with a condition of Severance Consent B12/2014, in accordance with
Schedule “A” attached hereto, and by this reference forming part of the by-law.
The severed portion under Severance Consent Application B12/2014, being
approximately 3 acres (vacant land), will be rezoned to Rural Residential.
The retained portion under the above noted Severance Application will remain
zoned Agricultural, Rural, Environmental Protection and Environmentally
Sensitive.
All existing Environmental Protection and Environmentally Sensitive will remain
in place.
2. That Zoning By-law No. 2010-105, as amended, shall, except as set out in the
foregoing, remain in full force and effect.
3. That this by-law shall come into force on the date it is passed by the Council of
the Corporation of the Municipality of Trent Hills, subject to the applicable
provisions of the Planning Act, RSO 1990, C. P. 13, as amended. The Director
of Planning is hereby authorized and directed to proceed with the giving of notice
and passing of this by-law in accordance with the regulations under Section 34 of
the Planning Act.
By-law 2015-03 be introduced and deemed to be read a first, second and third time,
passed and properly signed and sealed this 6th day of January, 2015.
Hector Macmillan (Mayor)
Margaret Montgomery (Clerk)
Page 16 of 69
MUNICIPALITY OF TRENT HILLS
SCHEDULE “A”
TO ZONING BY-LAW 2015-03
CONCESSION 1, PART OF LOT 16
CATCHMORE ROAD
FORMER TOWNSHIP OF SEYMOUR
ROLL # 14 35 134 030 01310 0000
CAT
REZONING FILE C15/2014
O RE
CHM
176
LINE
T
EAS
ROA
1120
2ND
D
1496
1412
LINE
2ND
1189
1295
979
T
EAS
132
901 939
OA D
NE
T
EAS
PROPOSED SEVERED PORTION
APPROXIMATELY 3 ACRES
1299
(VACANT LAND)
TO BE REZONED
TO RURAL RESIDENTIAL
48
AD
RO
CATC
'S
EN
HMO
RE R
DD
GO
132
477
OA
'S R
DEN
D
O
G
493
505
E
BLU
517
OF
RO
EN'S
ODD
D
ROA
D
PROPOSED RETAINED PORTION
APPROXIMATELY 123 ACRES
(VACANT LAND) TO REMAIN
ZONED RURAL, AGRICULTURAL ,
ENVIRONMENTALLY SENSITIVE,
ENVIRONMENTAL PROTECTION
531
537
AD
RO
547
LANDS SUBJECT
TO REZONING
APPLICATION
The severed portion under Severance Consent Application B12/2014, being approximately 3
acres (vacant land), will be rezoned to Rural Residential. The retained portion under the above
noted Severance Application will remain zoned Agricultural, Rural, Environmental Protection and
Environmentally Sensitive.
All existing Environmental Protection and Environmentally Sensitive will remain in place.
Page 17 of 69
STAFF
Meeting Date:
06 Jan 2015
To:
Council
Prepared By:
Jim Peters
Reviewed/Approved By:
Michael Rutter
Department Report No:
PLN-2015-03
Subject:
Road Closure and Transfer Application
Corporate Strategic Plan:
Customer Service
REPORT
Council Recommendation:
BE IT RESOLVED that Council receive Staff Report PLN-2015-03, regarding a road closure and transfer
application, for information;
AND FURTHER that approve the closure and transfer of the road allowances in question and further declare lots 1
to 8, Block R, Plan 51, as surplus and consider including them as part of the sale.
1. Purpose/Nature of the Proposal:
An application has been made asking the municipality to stop up, close and transfer portions of three road
allowances in the former Village of Hastings, being King Street, Park Street and Kent Street, as shown on the
attached diagram.
The applicant also proposes to purchase Lots 1 - 8, Block R, Plan 51, also shown on the diagram. All these lands
are to be added to Lots 9 - 22, Block R, Plan 51, which the applicant purchased in 2008 from Trent Hills.
2. Background/Rationale:
The applicant for the lands listed above, lives at 36 Cardinal Drive in Hastings. As noted, in 2008, he acquired
additional nearby lands that were land locked and undevelopable. The applicant is now looking to acquire further
road allowances and lands to provide access to the lands that were previously purchased.
The lands in question have a mix of zoning. They are a combination of development (D) and Environmentally
Protected (EP). The Environmental Protection lands are part of a Provincially Significant Wetland that lies to the
Page 18 of 69
east.
By bringing all these lands together, it will be possible to create a developable parcel subject to rezoning.
3. Relevant Options/Consultations:
The application has been considered in regard to the policies and procedures set out in the notice by-law in regard
to notice for public meeting regarding sale of lands and closing of road allowances.
The sale of closed highways or road allowances to abutting property owners can be considered without declaring
the land surplus in accordance with the by-law governing the sale of surplus lands.
Lots 1 - 8, Block R, Plan 51, do not currently have access from a public highway and are therefore also exempt
from the requirement to be declared surplus, if sold to an abutting property owner.
However, the applicant did contact the neighbouring property owners to see if they had any interest in the land.
They indicated to the applicant that they did not.
Notice of this matter was also sent to the neighbouring property owners to see if they had any interest in the land.
They indicated to the applicant that they did not.
Notice of this matter was also sent to the neighbouring property owners with information regarding the time and
date of the public meeting.
4. Risk/Safety Considerations
Not Applicable.
5. Legal Implications/Legislative Requirements:
The process to consider the stopping up, closing and transfer of the road allowances and the lots has been carried
out in conjunction with the Municipal Act and the appropriate municipal by-laws.
6. Policy/Staff Implications:
Staff is not aware of any reason to retain this portion of the road. All properties abutting this portion of road appear
to have existing access from open Municipal roads.
7. Major Benefits:
As noted, the grouping of these lands will create a viable parcel which may be considered for future development.
8. Financial Analysis:
The sale of the subject property, in regard to the road allowance with the municipal fees by-law will be considered
at $1,000.00 per acre. The price for the eight lots will be determined by Council. The applicant paid $11,000.00
for 2.88 acres in 2008. The eight lots in question are 1.36 acres in size. A proportional price for these lands would
be $5,200.00.
9. Means of Communicating Decision:
The notice of the public meeting to consider the matter was circulated according to the notice by-law. The decision
will be communicated to the applicant and anyone else requesting the decision.
Page 19 of 69
Page 20 of 69
STAFF
Meeting Date:
06 Jan 2015
To:
Council
Prepared By:
Jim Peters
Reviewed/Approved By:
Michael Rutter
Department Report No:
PLN-2015-04
Subject:
Application to Close a Road Allowance
Corporate Strategic Plan:
Customer Service
REPORT
Council Recommendation:
BE IT RESOLVED that Council receive Staff Report PLN-2015-04, regarding an application to close a road
allowance, for information;
AND FURTHER that Council direct staff to proceed with the by-law the stop-up, close and sell the road
allowance, between Lots 2 and 3, Concession 10, from First Line East to the Trent River.
1. Purpose/Nature of the Proposal:
An application to close the above noted road allowance has been received from the owner of Island Park RV
Resort. The owner of the property on the west side of the road allowance has also expressed an interest in
acquiring the whole of the road allowance.
2. Background/Rationale:
Island Park RV Resort has recently been the subject of a rezoning denial and appeal of the decision to the Ontario
Municipal Board. In connection with that application, the status of the road allowance was discussed.
As a result, the application to stop-up, close and transfer was made.
As both the property owners have expressed an interest in purchasing the whole road allowance, Council will have
to decide on selling half of the allowance to each, or the whole allowance to one or the other.
I have discussed the transfer of the whole road allowance to the property owner to the west, with the owner of
Page 21 of 69
Island Park RV Resort. He is supportive of this in principal.
This would be a benefit from a Planning perspective, as it would provide a greater physical buffer for these property
owners to the activities of the RV Park.
3. Relevant Options/Consultations:
The application has been considered in regard to the policies and procedures set out in the notice by-law in regard
to notice for a public meeting regarding the closure of road allowances.
4. Risk/Safety Considerations
Not applicable.
5. Legal Implications/Legislative Requirements:
The process to consider the stopping up, closing and transfer of the road allowance has been carried out in
conjunction with the Municipal Act and the appropriate municipal by-laws.
6. Policy/Staff Implications:
Staff is not aware of any reason to retain these portions of the road. All properties abutting this portion of road
appear to have existing access from open Municipal roads.
7. Major Benefits:
Not applicable.
8. Financial Analysis:
The cost of following the public process is the cost of advertising the closure and a small mail out to the abutting
property owners.
If the sale of the road allowance takes place, these costs will be recovered.
9. Means of Communicating Decision:
Members of the public circulated with notice of the public meeting will also be given notice of Council’s decision.
Page 22 of 69
STAFF
Meeting Date:
06 Jan 2015
To:
Council
Prepared By:
Jim Peters
Reviewed/Approved By:
Michael Rutter
Department Report No:
PLN-2015-05
Subject:
Application to Close a Road Allowance
Corporate Strategic Plan:
Customer Service
REPORT
Council Recommendation:
BE IT RESOLVED THAT Council approve Staff Report PLN 2015-05, and receive it for information; and
THAT Council authorize the stop-up and closure of said Municipal Road Allowance;
THAT Council authorize the sale of said Municipal Road Allowance to the adjacent land owner(s) who have
expressed an interest to purchase the portion adjacent to their lands; and
THAT Council authorize the Mayor and Clerk to execute any documents that may be necessary to affect the sale of
the subject properties.
1. Purpose/Nature of the Proposal:
The Municipality of Trent Hills has received an application to close and sell a portion of a municipal road allowance.
Municipal policy states that all property owners with lands abutting the said road allowance are to be sent a copy of
the Notice of Public Meeting, as they are entitled to purchase the half of the allowance adjacent to their lands.
These Notices have been issued. Furthermore, a Notice of Proposed Road Closure has been placed in the local
paper, prior to the Public Meeting.
2. Background/Rationale:
An applications has been received from the owners of the property adjacent to unopened road allowances,
Page 23 of 69
between Concession 10 and Concession 11, Part of Lots 5 and 6, Percy Ward.
Upon the approval of Council, the adjacent landowner(s) who wish to purchase their portion of the road allowance
will be required to provide a survey, transfer/deeds for execution by the Mayor and Clerk, as well as pay the
required fee as stipulated in the Municipal Fees By-law.
A further report to Council will be brought forward upon receiving the required documents, in order to pass the Bylaw(s) to execute these transfers. The survey and transfer documents will provide the proper legal description(s) to
include in the body of the By-law.
3. Relevant Options/Consultations:
Municipal policy states that all property owners with lands abutting the said road allowance be sent a copy of the
Notice of Public Meeting, as they are entitled to purchase the half of the allowance adjacent to their lands. These
Notices have been issued. Furthermore, a Notice of Proposed Road Closure Notice has been placed in the local
paper, prior to the Public Meeting.
Public Works Staff have been circulated on the requests and have indicated they have no concerns.
4. Risk/Safety Considerations
Not Applicable.
5. Legal Implications/Legislative Requirements:
The process to consider the stopping up, closing and transfer of the road allowances and the lots has been carried
out in conjunction with the Municipal Act and the appropriate municipal by-laws.
The required transfer documents will be created and provided by each applicants solicitor. Upon the execution by
the Mayor and Clerk, the documents will be ready for registration to complete the process.
6. Policy/Staff Implications:
Staff is not aware of any reason to retain this portion of the road. All properties abutting this portion of road appear
to have existing access from open Municipal roads.
7. Major Benefits:
Not applicable.
8. Financial Analysis:
The cost to purchase an unopened road allowance is $1,000.00 per acre plus HST. All costs involved are the
responsibility of the applicant, including the application fee, survey and legal fees.
9. Means of Communicating Decision:
Upon the decision of Council, staff will provide written details to the applicants as to that decision.
If approved, detailed instructions on the procedure to proceed will also be provided to the applicant(s).
Page 24 of 69
W/4 ck Yet/0-
(611)-6tetek P/1,frfixe
November 24, 2014
Mayor Hector Macmillan
Municipality of Trent Hills
P.O. Box 1030
Campbellford (Ontario) KOL 1L0
Subject: Letter of thanks from Fonds Avenir Lac-Megantic
Dear Mayor,
A year has gone by since the tragic events of July 6th 2013 that will forever remain engraved in our collective
memory. A year during which our entire energy was mobilized to answer to our most urgent needs.
Ever since the first hours following this tragedy, the entire world took notice that no one is safe from a
similar human and environmental disaster. Since then, an immense wave of help, compassion and
generosity gives us the energy and strength necessary to help our community to better go through this
ordeal. We have received an incredible amount of correspondences so that it was impossible for us to write
to you earlier. Among all these letters, we have been profoundly touched by your message and we want to
thank you as well as all the citizens of the Municipality of Trent Hills for your compassion, support and
prayers.
Our looks are now turned toward the future and we must pursue the long road to recovery and
reconstruction. Thanks to the complete and entire implication of all the members of the municipal council,
the exemplary dedication of all our employees, the support of numerous levels of government, to the vision
of our community leaders, and to the very of our population to get back on it's feet, we will once again make
our downtown an inspired and inspiring place.
As spokesperson for all the municipal elected members and the entire population of Lac-Megantic, I wish to
express to you all our gratitude for your compassion and your solidarity.
The mayor,
Colette Roy Laroche, C.S.M.
CR Lid
5527, rue Frontenac, Bureau 200, Lac-Megantic (Québec) G6B 1H6 Telephone :819 583-2441 Telecopieur : 819 583-5920
www.ville.lac-megantic.qc.ca
info@ville.lac-megantic.qc.ca
Page 25 of 69
NOTICE
The Government of Ontario
Process for Ministers' and Parliamentary Assistants' Delegations at the
OGRA/ROMA Combined Conference
Sunday February 22 — Tuesday February 24, 2015
Toronto, Ontario
Individual Ministers and Parliamentary Assistants are being asked to participate in municipal delegations.
Please note that not all Ministers and Parliamentary Assistants will be taking delegations. If your
municipality wishes to meet with a Minister or Parliamentary Assistant, we ask that you complete and
submit the online form. Please note all request forms must include the name of a contact person who is
knowledgeable about the issue and available to respond to ministry inquiries in a timely manner.
The Ministry of Municipal Affairs and Housing (MMAH) will respond to delegation requests for the Minister
of Municipal Affairs and Housing. MMAH will advise other Ministers and Parliamentary Assistants of
delegation requests and decisions on delegations will be made and given to you by the Ministers
requested. To assist in expediting your delegation request, we ask that you use the Municipal Delegation
Request Form rather than going through your MPP or directly to the Ministers' Offices.
In order to facilitate municipalities in planning their delegation schedules we will advise municipalities of
their delegation times prior to the conference. As a result, no delegation requests will be accepted
after the DEADLINE of FRIDAY, January 16, 2015.
Municipalities will be contacted by the respective Ministries about their requests and, if applicable, the
meeting time and location, approximately one week before the Conference.
To request a delegation meeting with a Minister, please include all the issues that you wish to discuss
with that Minister on a single form. If you are requesting delegation meetings with more than one Minister,
each meeting request should be made on a separate form. We ask that delegates not meet with more
than one Minister on a given issue. To make the most of the delegation time available (delegations
usually run 15 minutes), please ask to discuss your issue only with the Minister or Parliamentary Assistant
responsible for that issue.
Thank you.
Vinothini Kajendran
Municipal Programs and Education Branch
Ministry of Municipal Affairs and Housing
Telephone: 416-585-6280
E-mail : vinothini.kajendranAontario.ca
Page 26 of 69
Ministry of Citizenship,
Immigration and International
Trade
Ministere des Affaires civiques, de
l'immigration et du Commerce
international
Ontario Honours and Awards
Secretariat
400 University Avenue, 4th Floor
Toronto, Ontario M7A 2R9
Secretariat des distinctions et prix
de l'Ontario
400, avenue University, 4e etage
Toronto (Ontario) M7A 2R9
November 2014
Dear friends:
I am pleased to invite you to participate in two of Ontario's volunteer recognition programs for 2015.
The Ontario government recognizes volunteers from all sectors through the following programs:
The Ontario Medal for Young Volunteers - presented to young volunteers between the ages of 15
and 24 for their actions and dedication to improve the quality of life in their communities and
beyond.
Deadline for nominations is January 15
The Ontario Volunteer Service Awards - in recognition of continuous years of service to a single
community organization.
Deadline for nominations is January 25
Nomination forms and additional information are available on the Ministry of Citizenship,
Immigration and International Trade website at www.ontario.ca/honoursandawards
You may also contact the Ontario Honours and Awards Secretariat by phone at:
416-314-7526 or 1-877-832-8622; by TTY at 416-327-2391.
Please take this opportunity to nominate volunteers for the appropriate award program and feel free to
share this letter with others that would be interested in participating in these worthwhile programs.
By submitting a nomination, you can help ensure that volunteers receive the recognition they deserve.
Additionally, please find a bookmark enclosed which invites you to visit the ServiceOntario for
Not-for-profits site, a new government resource to help start and manage not-for-profits.
Thank you for participating.
Yours truly,
Michael Chan
Minister
42-054A
Page 27 of 69
LOWER TRENT CONSERVATION
DRAFT 2015 BUSINESS PLAN
Surface Water Monitoring
LOWER TRENT CONSERVATION
714 Murray Street, RR 1
Trenton, Ontario K8V 5P4
www.ltc.on.ca
Member of the Conservation Ontario Network
Page 28 of 69
Meeting the Challenge …Leading Conservation
A Message from the Chief Administrative Officer…
This Business Plan outlines Lower Trent Conservation’s work plan for 2015. It includes a
growing list of ongoing activities being delivered in response to pressures on the natural
environment and continuation of programs that have evolved since our formation in 1968. It
also includes projects that are special for 2015 - specially funded projects, updates to our
programs, improvements to our Conservation Lands, and policies that need renewed.
Education and outreach remains a priority for 2015 - we will be offering hikes on our
Conservation Areas, renewing our stewardship program, and expanding delivery of
environmental educational programs for children. We believe that hands on experiences that get
people, young and old, in touch with the natural environment are key to long-term watershed
health.
We have been working to make it easier for the public to access our services and information
and to make our policies and procedures clear and understandable. This will continue in 2015,
with review and updates to our regulations and planning policies and a major update to our
website.
We are excited to be working on behalf of our local municipalities in 2015 in the first year of
implementation of the Source Protection Plan which is aimed at protecting sources of municipal
drinking water. We will be working with landowners to develop risk management plans,
delivering education and outreach, and helping the municipalities develop by-laws and policies.
We are getting closer to removing the Bay of Quinte from the list of Areas of Concern on the
Great Lakes. This year we will work on a long-term Phosphorus Management Strategy and start
developing a long-term monitoring plan to ensure that the bay stays
healthy, for the wildlife that lives in and around the bay and for the
people that enjoy all it has to offer.
As a result of the 2014 municipal elections, Lower Trent
Conservation will have a new Board of Directors, with some new
faces, and hopefully some that have been on the Board in the past.
Staff look forward to working with the new Board, the new councils
in each of our member municipalities, and the public to implement
this Business Plan, and protect and enhance the natural
environment of the Lower Trent watershed.
Glenda Rodgers, CAO
2
Page 29 of 69
Lower Trent Conservation – who we are…
The Lower Trent Region Conservation Authority (Lower Trent Conservation) was formed in 1968
under the Conservation Authorities Act. Its area of jurisdiction covers 2121 sq. km. (819 sq. mi.)
and includes all or portions of seven municipalities.
The Conservation Authorities Act of Ontario provides the mechanism for establishing and
administering a conservation authority. The Act reads:
The objects of the authority are to establish and undertake, in the area over which it has
jurisdiction, a program designed to further the conservation, restoration, development and
management of natural resources other than gas, oil, coal and minerals. (R.S.O. 1990,
Chapter 27, Section 20).
Both the founding principles of the legislation and the legislation itself embody the three
fundamental strengths of every conservation authority: local initiative, cost sharing, and
watershed jurisdiction.
Local Initiative:
The conservation movement has been driven by and for the people for the past sixty years. Community
initiative is the strength and success of every conservation authority. Without this local motivation, an
authority cannot be formed. People must first recognize the need for environmental action and request
the provincial government to form a conservation authority. In making the request, watershed
residents must be willing to contribute financially to the works of the organization and face the
responsibility of directing it.
Cost Sharing:
Traditionally, municipalities within the
conservation authority and the provincial
government shared the costs of funding
conservation programs. Over time,
conservation authorities have expanded their
partnerships to include other agencies and the
community. A conservation authority
flourishes only when local people have
enough enthusiasm and conviction to support
it financially.
Lower Trent Conservation is a member of
Conservation Ontario - a network of 36
Conservation Authorities, all dedicated to
conserving, restoring and managing
Ontario’s natural resources on a
watershed basis. Through this network,
Conservation Authorities are promoted as:
coalition builders for integrated watershed
management, proactive policy shapers for
environmental conservation, trusted
science brokers for healthy Great Lakes
and climate change resilience, and quality
of place experts for healthy living.
Watershed Jurisdiction:
A watershed – the area drained by a watercourse and its tributaries – is a natural geographic
unit that crosses municipal boundaries. Conservation authorities can have jurisdiction over one
or more watersheds. Since decisions and actions made in one location can affect upstream and
downstream areas in other locations (or even other municipalities), watersheds are ideal units
for protecting and managing the local environment. Conservation authorities are the only
agencies in Ontario that manage natural resources on a watershed basis.
3
Page 30 of 69
Our Conservation Strategy:
In 2008, Lower Trent Conservation’s Conservation Strategy was updated to reflect the evolving
internal and external challenges and opportunities affecting our business. The Conservation
Strategy defines our vision, mission, and strategic priorities, and directs our annual Business
Plan.
Vision – Our View of the Future
… to be the local leader in conservation – working with others towards healthy watersheds for
now and future generations.
We see healthy watersheds as having:
• Excellent water quality
• Excellent water quantity
• Reduced flood and erosion risk
• Natural areas for all to share
• Abundant & diverse natural habitats
• Vibrant & productive communities
• People who appreciate the natural environment
Our Mission – What We Do
Lower Trent Conservation delivers conservation services to protect and manage our local
environment on a watershed basis.
Our Strategic Priorities
The Strategy outlines seven strategic priorities to guide how we will conduct our business for
the next decade.
•
•
•
•
•
•
•
Building trust through consistency and accountability
A solid financial base
A dedicated team of directors and staff
Customer focused programs
Partnerships in conservation
Leading innovation through technology, staff skills, and practices
Public awareness and participation
4
Page 31 of 69
Conservation Business for 2015
Lower Trent Conservation is in the business of protecting, enhancing, and restoring the natural
environment. It is a business that builds healthier communities, improves the quality of life for
residents, makes our area more appealing to visitors and new business, and helps ensure a
more diverse and vibrant regional economy.
Lower Trent Conservation maintains a business-like approach to ensure accountability and
transparency to our member municipalities, other partners, and the general public. The
services we provide are customer focused – local responses to local needs. They are delivered
through creative funding in partnership with municipalities, other agencies, and the local
communities.
This Business Plan outlines our approach and priorities for 2015.
Lower Trent Conservation’s program is divided into three interrelated areas:
•
Corporate Services
o Financial and Human Resources
o Information Management & Geographic Information System
o Communications
•
Watershed Science & Services
o Environmental Planning & Regulations
o Environmental Monitoring & Reporting
o Flood Forecasting & Protection Works
o Education, Outreach & Stewardship
o Local Drinking Water Source Protection
•
Conservation Lands
In addition, Lower Trent Conservation is responsible for administering and managing two
significant partnership programs:
• the Bay of Quinte Remedial Action Plan, and
• the regional Trent Conservation Coalition Source Protection Program.
5
Page 32 of 69
Corporate Services
Corporate Services includes management of our finances, human resources and other assets, as
well as program planning and development, customer relations, partnership building,
information management and Geographic Information System, and communications.
Financial & Human Resources
Lower Trent Conservation has established policies and procedures to set out administrative
controls; to ensure health & safety and fair, consistent treatment of staff; to provide guidance
to staff for program implementation; and to ensure compliance with government legislation.
These need to be reviewed and updated regularly to ensure they are relevant and compliant
with legislation.
In terms of financial management,
ongoing vigilance is needed to ensure
that the funding we receive from our
member municipalities, the provincial
and federal governments, and other
partners and agencies is spent wisely
for the betterment of our watershed.
Ongoing effort is put into establishing
partnerships to collaborate on
watershed projects, and to seek
funding support from other
organizations to help get local
conservation work done.
LTC Team in front of Administration Office
Information Management & Geographic Information System
Ongoing, sound information management is key to the success of any knowledge based, service
orientated organization. Lower Trent Conservation’s information must be organized, up to
date, and accessible, with mechanisms in place for sharing data with others to assist with
collaborative watershed management and protection. Some of our data is best displayed
visually, as maps, through our Geographic Information System (GIS). GIS is a computerized
system of organizing, storing, analyzing, editing, and displaying spatial data and is an important
component of our information management. GIS is used by Lower Trent Conservation staff to
assist with making decisions about land use planning, regulations, managing our own lands, and
stewardship programs. Lower Trent Conservation also assists municipalities and others with
GIS projects on a fee for service basis.
Communications
Corporate communication activities include media relations and production of quarterly
reports, annual reports, displays, brochures, and other communications products. In addition
to traditional media, we use our website and social media (e.g., Facebook) to keep our
municipal partners, watershed residents and other stakeholders, as well as staff and the Board
of Directors, up to date with our programs and events.
6
Page 33 of 69
Ongoing Priorities at a Glance
• Management of our finances, human resources, and other assets
• Program planning including budget and business plan development and reporting
• Ongoing Administration Office improvements/maintenance
• Maintenance of a professional, knowledgeable, and dedicated staff team through
recruitment, staff training, and team development
• Knowledge transfer among staff
• Establishing and maintaining effective relationships with the LTC Board of Directors and
elected officials/bodies at the municipal, provincial, and federal levels
• Increasing awareness, knowledge, and understanding of LTC services, programs and
initiatives through annual reports, newsletters, displays, website, social media, and
public events/workshops
• Striving to maintain a positive relationship with watershed media to ensure accurate,
comprehensive regional media coverage
• Maintaining customer relations
• Data management and sharing (including expanding use of the SharePoint data
management platform, ongoing SharePoint training, and incremental movement of
digital files to the SharePoint platform)
• Ongoing expansion of web-mapping services, including interactive mapping for the
general public
• Partnership building to achieve organizational goals
• Alignment of programs and communications products with Conservation Ontario’s
collective directions and branding
• Reviewing federal and provincial legislation and regulations that affect the workplace
and ensuring compliance (e.g., Employment Standards Act, Accessibility for Ontarians
with Disabilities Act)
• Seeking out opportunities to secure sustainable funding for Lower Trent Conservation
programs
• Inviting the public to get involved in conservation projects through our Volunteers for
Conservation Program
 Providing support to other Lower Trent
Conservation programs:
 information management
 computer systems
 digital mapping
 communications and marketing
7
Page 34 of 69
Special for 2015
Financial & Human Resources
 Review and update LTC Purchasing Policy, Staff Appreciation Program, and Accessible
Customer Service Plan
 Implement system to facilitate easier payment of LTC fees (e.g., credit card, debit card,
online)
 Improve online fundraising profile (Canada Helps)
 Provide LTC orientation to new Board of Directors
Information Management & Geographic Information System
• Finalize the Information Management Strategy, including retention schedules, and
implement
• Provide staff training on use of Microsoft SharePoint records management and search
• Investigate/initiate data sharing on LTC website
• Investigate benefits of producing a high-resolution elevation model for the watershed,
using 2013 stereo imagery data, to support development and delivery of LTC programs
Communications
• Produce & distribute a corporate publication that highlights LTC’s role, programs &
services
• Take appropriate steps to ensure compliance with the Anti-Spam legislation
• Investigate/initiate an electronic newsletter using a third party provider
• Identify and purchase promotional items for distribution at special events
• Expand our relationships with watershed business communities
• Expand content of website for each program area
Beyond 2015…
• Continue regular review and update of LTC policies & procedures
• Undertake a salary review in 2016 to maintain market competiveness
• Prepare a strategic plan for release in early 2018
8
Page 35 of 69
Watershed Science &Services
Through our Watershed Science & Services, we provide information and advice to
municipalities and watershed residents on a wide range of environmental issues. This includes:
municipal plan input and review, implementing the Development, Interference with Wetlands,
and Alterations to Shorelines and Watercourses Regulation (Ontario Regulation 163/06),
monitoring and reporting on the health of our watershed, monitoring water levels and
coordinating response to extremes (flooding and low water), and engaging our watershed
residents in environmental education, stewardship, and restoration. We also coordinate
watershed strategies and plans, and assist municipalities with drinking water source protection
planning.
Environmental Planning & Regulations
Lower Trent Conservation strives to provide our member municipalities and watershed
residents with excellent customer service, both through the formal commenting process under
the Planning Act, and on an
informal basis through
general inquiries and joint
pre-consultation.
Through the Development,
Interference with Wetlands,
and Alterations to Shorelines
and Watercourses
Regulation (Ontario
Regulation 163/06), Lower
Trent Conservation regulates
development and activities
in or adjacent to river or
stream valleys, shorelines of
lakes and bays,
Planning & Regulations Site Visit
watercourses, hazardous
lands, and wetlands. By reviewing applications for activities near these areas, Lower Trent
Conservation can ensure that development will not be impacted by flooding or erosion, and
that new development does not aggravate flooding upstream or downstream. Environmental
impacts are also taken into consideration before issuing a permit.
Lower Trent Conservation promotes integrated watershed management and, as funding allows,
completes watershed strategies and other long-term plans in conjunction with municipalities,
other agencies, and the public. These broad, long-term plans include watershed and
subwatershed plans, natural heritage strategies, and shoreline plans, and help to ensure that
our watershed management program fulfills our vision of healthy watersheds.
9
Page 36 of 69
Environmental Monitoring and
Reporting
Lower Trent Conservation’s monitoring
program is focussed on participating in
the Provincial Groundwater Monitoring
Network (PGMN), the Provincial Water
Quality Monitoring Network (PWQMN),
the Ontario Low Water Response
Program, as well as monitoring benthic
macroinvertebrates (bugs that live in
the bottom of the stream) and stream
flow. Lower Trent Conservation
collects and manages the watershed
data and contributes to provincial
databases.
Flood Forecasting & Protection Works
Lower Trent Conservation, in
cooperation with local municipalities
and the provincial government, plays a
significant role in protecting life and
property from natural hazards such as
flooding.
Surface Water Monitoring
Lower Trent Conservation is responsible for providing early warning of meteorological
conditions that may produce flood emergencies within the watershed. Local in-depth
knowledge of flood prone areas and watershed responses to rainfall and snowmelt events is
required to implement this program.
Lower Trent Conservation has completed 16 flood control projects throughout the Lower Trent
watershed region. These structures perform the function of protecting lives and properties
from impacts resulting from a flood within flood susceptible areas of the watershed. The
structures were constructed with the aid of the Province of Ontario and local municipalities on
a cost sharing basis.
Education, Outreach & Stewardship
Engaging residents in environmentally sustainable behaviours and drawing attention to
conservation issues are important components of our business. Through increased
environmental awareness, as a result of education and outreach activities and landowner
stewardship, the community helps Lower Trent Conservation achieve our vision of a healthy
watershed. Lower Trent Conservation promotes and encourages people to get outside.
Spending time outside has been proven to have physical, mental, and emotional health
benefits. And, people that have a connection with nature are more apt to get involved in
protecting the natural environment.
10
Page 37 of 69
Quinte Children’s Water Festival 2014
Lower Trent Conservation recognizes that the
students of today are the environmental
stewards of tomorrow. Young people are
educated about the importance of our natural
environment through a variety of educational
activities. One example is the Quinte Children’s
Water Festival. During this two-day interactive
event, coordinated by Lower Trent Conservation
in conjunction with various school boards and
agencies, close to 1,000 children from across the
region learn about our most precious resource –
water.
The Caring for our Watersheds contest is also
coordinated and delivered by Lower Trent
Conservation. It is a competition funded by an
individual donor and Agrium Inc., and is currently
available for students in Grades 7 through 9 in the
Lower Trent watershed region. Students submit
proposals on how they would improve an
environmental issue in the community. The top six
proposals win cash prizes and funding is available to
implement selected projects.
Caring for our Watersheds 2014 Finalists
The Healthy Shorelines – Clean Water initiative was
launched in 2011. The program provides landowner outreach activities across the entire
watershed to encourage proactive stewardship of our land and water resources, with a focus
on our shoreline areas. Activities include providing information, technical advice, and
incentives to undertake shoreline naturalization projects.
Lower Trent Conservation seeks opportunities to establish partnerships with other agencies,
watershed residents, and community groups to do restoration projects. We also provide
coordination and expertise to these groups.
To encourage tree planting and reforestation of private lands, Lower Trent Conservation
provides seedlings at cost to watershed landowners through our tree seedling program.
Local Drinking Water Source Protection
The Source Protection Plans for the Trent Conservation Coalition Source Protection Region
were completed and submitted to the Minister of the Environment in 2012, with the latest
revisions submitted in August 2014. Lower Trent Conservation will support its member
municipalities with plan implementation. We have entered into agreements with most of our
municipalities to provide Risk Management Official/Risk Management Inspector services,
deliver an Education & Outreach program, and assist with developing by-laws, policies, and
procedures.
11
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Ongoing Priorities at a Glance
 Provision of information and advice to municipalities and watershed residents
(through plan input and review, implementation of the Development, Interference with
Wetlands, and Alterations to Shorelines and Watercourses Regulation, general inquiries,
real estate agents, legal inquiries re: property purchases)
• Reviewing stormwater management plans and environmental assessments
• Monitoring and reporting on surface and ground water quality and quantity
• Delivering the flood forecasting & warning program including daily watershed flood risk
monitoring
• Delivering Ontario’s Low Water Response program locally
• Ongoing improvements and updates of Ontario Regulation 163/06 mapping
• Exploring opportunities for initiating watershed plans/shoreline management plans with
local municipalities
• Seeking funding opportunities for environmental projects
• Delivering the tree seedling program
• Coordinating the Quinte Children’s Water Festival
• Facilitating implementation of Caring for our Watersheds projects
• Assisting municipalities with interpretation of the Source Protection Plan and
implementation requirements
• Maintaining flood & erosion control structures
• Providing information and offering advice about invasive species (including partnership
with Ontario Federation of Anglers and Hunters, and participation on the Water Soldier
working group)
• Providing information and offering advice about species at risk
• Attending and hosting local events to promote Lower Trent Conservation programs and
services
• Offering environmental education opportunities for youth such as presentations for
school groups and summer camps
• Seeking opportunities to sustain our landowner stewardship initiatives
• Maintaining healthy shoreline demonstration projects
• Seeking incentive programs for drinking water source protection and other stewardship
projects
Special for 2015
Environmental Planning & Regulations
• Prepare a draft Watershed Management Strategy
• Finalize Regulations Policies & Procedures Manual
• Review/initiate update of Plan Review Manual
• Finalize a Climate Change Strategy to identify adaptation/mitigation priorities
• Initiate Ecological Land Classification for the Lower Trent watershed region
• Transition planning & regulations files to new digital format
• Develop a compensation policy for the planning & regulations programs
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Environmental Monitoring and Reporting
• Initiate changes to the monitoring program based on program reviews
• Input historical monitoring data to new hydrological information system (WISKI - Water
Information System KISTERS) and develop web-based tools for streamlining input of
new data
• Establish a template for an Annual Water Monitoring Report
• Investigate updates to existing Lake Ontario erosion monitoring stations and creation of
new erosion monitoring stations
Flood Forecasting & Protection Works
• Investigate use of in-house data and tools to delineate floodplains
• Investigate updated tools for local flood forecasting (e.g., snow melt models)
• Input historical LTC and Water Survey of Canada (WSC) data into the new hydrological
information system (WISKI) and upgrade how new WSC data is entered
• Investigate conveyance capacity improvements on Trout Creek
• Install concrete apron on Warkworth Dam to facilitate ease of operation and improve
worker safety
Education, Outreach & Stewardship
• Deliver the Caring for our Watersheds program to an expanded area in 2015, and seek
funding to continue the program in future years
• Prepare additional communication and education materials to support healthy shoreline
demonstration projects
• Explore expansion of the Healthy Shorelines – Clean Water program to a broader
stewardship program and work on securing long-term funding
• Initiate a volunteer program to collect precipitation data to supplement water
monitoring programs
• Investigate new spring water awareness program
• Complete a soil erosion model for the South Sidney watersheds and evaluate its value as
an agricultural stewardship tool for phosphorus management
Local Drinking Water Source Protection
• Provide Source Protection Risk Management services on behalf of local municipalities
• Implement Source Protection Education and Outreach services for local municipalities
and develop a long-term program
• Assist municipalities with developing Source Protection policies, by-laws, and
procedures
• Prepare Risk Management Official annual report
• Assist Municipalities with annual reporting requirements
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Beyond 2015…
• Finalize Ecological Land Classification & develop a Natural Heritage Strategy for the
Lower Trent watershed
• Finalize the Watershed Management Strategy
• Develop guidelines for LTC review of technical studies (e.g., stormwater management,
bridge & culvert design, hydrogeological studies)
• Complete watershed plans for interested municipalities
• Complete shoreline management plans for Quinte West and Brighton
• Implement Lower Trent Conservation's Climate Change Strategy (e.g., consider carbon
offsetting incentives through the tree seedlings program)
• Prepare annual reports for local Source Protection implementation
• Prepare Watershed Report Card (2018)
Trenton Greenbelt Naturalization - Before & After
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Conservation Lands
Lower Trent Conservation owns approximately 1500 hectares of natural open space within the
watershed. These lands are living examples of the
natural areas we strive to protect. They provide a
number of important values to our watershed
including protection of natural ecosystems, outdoor
recreation, and tourism opportunities. They are a
reflection of our commitment to providing natural
areas for all to share.
For many watershed residents, our Conservation
Lands are their main connection with Lower Trent
Conservation. We strive to protect and maintain our
Conservation Lands to a level that provides for user
safety, demonstrates sound environmental
management, meets public expectations, and
provides a positive image of Lower Trent
Conservation.
Conservation Lands are places where the public can
experience a healthy, natural environment. There is
Hiking at Goodrich-Loomis
growing research and evidence that spending time in
natural areas is beneficial for human health. In addition to the health benefits of taking a hike,
just spending time in nature can help to relieve stress, lower blood pressure, and address other
ailments.
Ongoing Priorities at a Glance
• General maintenance and improvements of Conservation Lands (grass mowing, trail
clearing, painting, etc.)
• Infrastructure repairs in response to vandalism and normal aging
• Equipment and vehicle maintenance
• Monitoring and enforcement of public use for compliance with Conservation Area
regulations and rules to ensure a safe and enjoyable environment for all visitors
• Administration and site preparation for booked events (e.g., weddings, cross-country
meets)
• Seeking opportunities to use geocaching as a means to increase public interest in, and
use of, our Conservation Areas
• Organizing hikes and events at Conservation Areas to promote Conservation Areas,
Conservation Authority programs, and healthy lifestyles
• Conducting ecological surveys to assist with Conservation Area management decisions
• Posting warning signs at Conservation Areas, where staff are aware of health & safety
risks in frequently used areas
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Special for 2015
• Finalize reports with recommendations for each of our properties (where Master
Plans/Management Plans do not exist)
• Initiate recommendations from the assessment of the integrity of old mill at King’s Mill
Conservation Area
• Bridge improvements at Bleasdell Boulder Conservation Area to increase safety
accessibility
• Trail surface improvements at Proctor Park Conservation Area
• Improvements to Goodrich-Loomis Conservation Area Beaver trail extension
• Update signage and conservation information for Conservation Areas
• Assess past prairie/savannah restoration projects and determine future management
actions
• Investigate options for Trenton Greenbelt Conservation Area enhancement
Beyond 2015…
• Develop and install interpretative signage for some of our Conservation Areas to
highlight special features, habitats, or species
• Development and implementation of a plan to respond to damage caused by the
Emerald Ash Borer
• Update Forest Management Plan (2017)
Goodrich-Loomis Nature Centre
Proctor Park
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Significant Partnership Initiatives
Bay of Quinte Remedial Action Plan
Lower Trent Conservation administers the Bay of Quinte Remedial Action Plan and provides
communications and technical support aimed at the clean up of the Bay. Lower Trent
Conservation also co-chairs the Bay of Quinte Restoration Council. The Restoration Council
includes agencies from all levels of government, as well as local representatives who have come
together to implement the Remedial Action Plan.
Ongoing Projects & 2015 Priorities
• Implement the Delisting Work Plan
• Set delisting targets for phosphorus loads for the Bay of Quinte and major tributaries &
develop a Phosphorus Management
The Bay of Quinte was designated an Area of
Strategy
Concern in 1985 by the International Joint
• Deliver landowner programs to support
Commission under the Great Lakes Water
recommended action identified in BQRAP
Quality Agreement between Canada and the
plans and reports
United States. The environmental concerns
included excess nutrients, persistent toxic
• Promote implementation of the Natural
contamination, bacterial contamination, and
Heritage Strategy to municipalities and
the loss or destruction of fish and wildlife
other stakeholders
habitat. Impairments to beneficial uses, such as
• Engage municipalities and the Bay of Quinte
drinking water, fish, and recreation, are termed
Mohawks to assist with the delisting of the
“Beneficial Use Impairments.”
Bay of Quinte
A Remedial Action Plan (RAP) is the response of
• Implement a Communications Strategy for
government, industry, and the local community
delisting the Bay of Quinte
to address the Beneficial Use Impairments and
• Work towards delisting individual Beneficial
remove the Area of Concern designation by the
Use Impairments including assisting with
International Joint Commission. In this process,
monitoring and research projects as
remedial actions are taken and the
required
environmental concerns monitored and
assessed so that ultimately the Area of Concern
can be delisted.
Beyond 2015...
• Complete a Delisting Report to remove the Bay of Quinte’s Area of Concern status
• Delist all Beneficial Use Impairments
• Develop a plan to maintain improvements in the Bay of Quinte in the long-term
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Source Protection Planning
Lower Trent Conservation was responsible for coordinating the development of source
protection plans for the region and these plans were
submitted to the Minister of the Environment in
In October 2006, the Ontario government passed the
August 2012. Comments were provided by the
Clean Water Act. The Act is aimed at protecting
drinking water at the source as part of the Province’s
Ministry on the submitted Plans in 2013 and 2014,
overall commitment to human health and the
which were addressed by the Source Protection
environment. A key focus of the legislation is the
Committee, and the Plans were resubmitted on
production of locally developed science based
August 26, 2014. Now that the plans have been
assessment reports and source protection plans.
submitted, the focus has shifted to ensuring that
those responsible for implementing policies in the
The legislation and regulations established source
plan are equipped with the necessary tools and
protection regions across the Province. The Lower
Trent watershed is part of the Trent Conservation
knowledge.
Coalition Source Protection Region, comprised of five
Conservation Authorities within the Trent River
watershed - Crowe Valley, Ganaraska Region,
Kawartha, Lower Trent, and Otonabee Conservation
Authorities, and additional areas within the Trent
River watershed in Peterborough and Haliburton
Counties, outside of Conservation Authority
jurisdiction.
Ongoing Projects & 2015 Priorities
• Liaise with Ministry of the Environment, the
Source Protection Committee, and Source
Protection Authorities regarding approval of
the Source Protection Plans
• Assist Trent Conservation Coalition
Conservation Authorities and municipalities
as they prepare to implement the Source Protection Plan
• Provide support to develop consistent notices, forms, and operating procedures for Risk
Management Offices across the Trent Conservation Coalition Source Protection Region
• Organize and maintain technical information and mapping, and provide access to
implementing bodies and the public
• Maintain provincial databases (i.e., Assessment Report, Source Protection Plan Policy)
• Develop resources (website) and materials to assist implementing bodies and the public
with understanding of the Source Protection Plan policies
• Provide administrative support for the Source Protection Committee, and facilitate
membership renewal
Beyond 2015...
• Develop a work plan and undertake technical studies to prepare for the next round of
Source Protection Planning
• Continue with ongoing Source Protection Committee membership renewal
• Continue to work with Trent Conservation Coalition Conservation Authorities and
municipalities to support implementation of the Source Protection Plan
• Monitor successes and challenges in policy implementation in order to inform future
Source Protection Plan updates
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LOWER TRENT CONSERVATION
BUDGET SUMMARY FOR 2015
EXPENSES
CORPORATE SERVICES
(Administration, Communications, Information Management)
BUDGET
558,000
WATERSHED SCIENCE & SERVICES
Program Operations
Equipment, Materials, Supplies
Environmental Planning & Regulations
Environmental Monitoring & Reporting
Flood Forecasting & Protection Works
Education, Outreach & Stewardship
TOTAL WATERSHED SCIENCE & SERVICES
551,000
44,000
2,500
18,000
49,000
64,000
728,500
CONSERVATION LANDS
Program Operations
Taxes and Insurance
Workshop Materials & Supplies
Conservation Centre
Conservation Areas Capital Projects
Conservation Areas - Maintenance
TOTAL CONSERVATION LANDS
204,500
57,000
14,500
9,000
10,000
48,000
343,000
BAY OF QUINTE REMEDIAL ACTION PLAN
500,000
SOURCE PROTECTION PLANNING
450,000
TOTAL EXPENSES
REVENUES
Provincial Grants
Fed./Prov. BQRAP Grants
General Levy
Special Benefiting Levies
Education. Outreach & Stewardship
Contracts and Agreements
Other Revenues
Source Protection Planning
LTC 2014 Year End Surplus
TOTAL REVENUES
NET DEFICIT/(SURPLUS)
2,579,500
(133,329)
(500,000)
(798,971)
(16,000)
(53,000)
(381,200)
(126,000)
(490,000)
(81,000)
(2,579,500)
0
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Your Investment in a Better Environment
This year, Lower Trent Conservation will spend $2,579,500 to provide flood protection services,
improve water quality, protect water supplies, provide environmental education, promote
stewardship and undertake restoration activities, operate conservation areas and maintain
trails, and manage other sensitive environmental lands.
In addition to the revenues and expenses shown in the pie charts, Lower Trent Conservation’s
budget includes funding (approximately $950,000) received from the federal and provincial
governments for the regional Bay of Quinte Remedial Action Plan and Trent Conservation
Coalition Source Protection programs that are administered and coordinated by Lower Trent
Conservation. Expenditures include program staff that are dedicated to these two regional
programs and disbursements (for services and products).
20
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What it means to your municipality?
Municipal
LTC Services
“specialist staff expertise shared among municipalities”
Services
Planning &
Building
•
•
•
•
•
•
Emergency
Services
Water,
Sewage &
Infrastructure
Tourism &
Recreation
Economic
Development
Sustainable
& Resilient
Communities
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Professional environmental planning expertise, including network of provincial experts through
Conservation Ontario and provincial ministries
Provincial policies and standards on environmental matters brought into the municipal decision-making
process based on Board of Directors approved local policies
Delivery of regulations to provide hazard land, floodplain, and wetland protection in a manner that
coordinates with municipal planning responsibilities
Input into official plans, community plans, zoning by-laws regarding natural hazard, natural heritage, and
water protection
Advice on Planning Act applications (severances, subdivisions, zoning by-law amendments, etc.)
Support for municipality when other review or approvals are required (i.e. Environmental Assessment Act
process for new roads, bridges, pipes, and other infrastructure)
Information & programs inform municipal emergency response planning responsibilities
Flood forecasting & warning
Low water response
Mapping (floodplains, wellhead protection areas, intake protection zones)
Operation & maintenance of flood and erosion control structures
Watershed data collection for water budget and extreme event analysis and modelling
Regulation of natural hazards reduces municipal liability when severe weather events occur
Drinking Water Source Protection
Surface water monitoring
Groundwater monitoring
Stormwater review
Infrastructure review (culverts, bridges)
Conservation Areas for year round passive recreation opportunities (hiking, snowshoeing, cross-country
skiing, picnicking, geocaching)
Acquisition & protection of ecologically valuable lands
Active outdoor living programs (hikes, events)
Children’s environmental programs (e.g., Water Festival)
Facilities for environmental education and outdoor sport/special events at Goodrich-Loomis and Proctor
Park Conservation Areas
Hunting opportunities in Murray Marsh
Contributes to development of desirable communities to live, work, and play in (clean water, green space,
outdoor tourism, environmentally aware residents)
Extra dollars drawn into the local community (government and business grants, private donations)
Lower Trent Conservation buys locally from many community businesses & suppliers
Promotion of good stewardship & low impact, ecologically sustainable development
Monitoring and reporting on watershed health to identify program priorities
Tree seedling sales
Shoreline naturalization (landowner advice & grants)
Protection of surface and groundwater resources
Wetland protection & enhancement and habitat & biodiversity conservation
Improvement and protection of the Bay of Quinte to ensure long-term health and benefits to the
community (through administration of the Bay of Quinte Remedial Action Plan)
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Member Municipalities
Township of Alnwick/Haldimand
Municipality of Centre Hastings
City of Quinte West
Municipality of Trent Hills
Municipality of Brighton
Township of Cramahe
Township of Stirling-Rawdon
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Working with Others
Partners in Conservation
Lower Trent Conservation’s Board of Directors and staff work with a growing number of
partners who share our concern for the future of our region’s environment. Lower Trent
Conservation has worked with every sector of the community – from school children, individual
landowners, and service clubs to major corporations, colleges, and government ministries – to
achieve our collective vision of a healthy environment. Our partners provide information,
ideas, labour, and funding.
Bay of Quinte Remedial Action Plan
Partners
Source Protection Committee
Rice Lake Plains Joint Initiative
Volunteers for Conservation
Lower Trent Conservation's “Volunteers for Conservation” program offers opportunities for
individuals to get involved with local environmental projects. These dedicated groups and
individuals devote time and energy to various local conservation projects.
2014 Quinte Children’s Water Festival Volunteers
We thank all of our partners and volunteers and look forward
to working with you and others toward our common vision of healthy watersheds.
23
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Regular Council Meeting Minutes
December 16, 2014
Page 1 of 9
MUNICIPALITY OF TRENT HILLS
MINUTES
REGULAR MEETING OF COUNCIL
TUESDAY, DECEMBER 16, 2(114
Council Chambers, Clock Tower Cultural Centre
Present:
Mayor Hector Macmillan
Deputy Mayor Robert Crate
Councillor Bill Thompson
Councillor Rosemary Kelleher-MacLennan
Councillor Catherine Redden
Councillor Ken Tully
Councillor Rick English
Staff:
Margaret Montgomery, Clerk
Shelley Eliopoulos, Treasurer
Jim Peters, Planning Director
Neil Allanson, Waste Water & Urban Services Manager
Lynn Phillips, Community Development Officer
Scott White, Gen. Mgr. Infrastructure & Public Works Admin.
Tim Blake, Fire Chief
Kari Petherick, Human Resources (Closed)
Press:
1.
John Campbell, Independent
CALL TO ORDER
a)
2.
The meeting was called to order at 9:00 a.m.
ITEMS TO BE ADDED TO THE AGENDA
MOVED BY Deputy Mayor Robert Crate
SECONDED BY Councillor Rosemary Kelleher-MacLennan
THC 5542014
BE IT RESOLVED that the following items be added to the agenda:
a) School Accommodation Review
"CARRIED"
3.
APPROVAL OF THE AGENDA
MOVED BY Councillor Catherine Redden
SECONDED BY Deputy Mayor Robert Crate
THC 5552014
BE IT RESOLVED that Council approve the agenda for this regular
Council meeting of December 16, 2017 as amended.
"CARRIED"
4.
DECLARATIONS OF DIRECT (OR INDIRECT) PECUNIARY
INTEREST
a)
None declared.
Page 51 of 69
Regular Council Meeting Minutes
December 16, 2014
Page 2 of 9
5.
PRESENTATIONS/DELEGATIONS
a)
Campbellford/Seymour Community Foundation (CSCF) Cheque Presentation
Mina Murphy, President of the Campbellford Seymour
Community Foundation, Pamela Vandesteeg and Martha
Murphy were in attendance to present certificates of the first
installment towards the Campbellford campus of the
Recreation Re-development, being $50,000.00 from the
Campbellford/Seymour Community Foundation fund and
$54,280.60 from the municipal portion of the fund. They were
accepted by the Mayor and he extended appreciation on
behalf of Council.
b)
Gary Newman, Newman, Oliver & McCarten Insurance Municipal Insurance for 2015
Gary Newman of Newman, Oliver & McCarten Insurance
attended with two proposals for insurance for the upcoming
January 1, 2015 to January 1, 2016 term. A comparison
report of the coverages was provided. There were differences
noted in deductibles and aggregates. One quote did not
include environmental liability for landfills and coverage
without MOE reports, which are not available. The premiums
were $641,328 plus tax from Jardine, Lloyd Thompson
Canada Inc. and $655,283. plus tax from BFL Canada Ltd.
The overall increase for 2015 is approximately 4%.
MOVED BY Councillor Bill Thompson
SECONDED BY Councillor Ken Tully
THC 5562014
BE IT RESOLVED that Council accept the proposal for
renewal of the municipal insurance coverages for the year
2015 from BFL Canada Risk & Insurance Services as per
their premium of $655,283.00 plus applicable tax.
"CARRIED"
6. STAFF REPORTS
6.1. Public Works
a) SR-0292
PWK-2014-53
Roads and Urban Services November Monthly Reports
MOVED BY Councillor Rosemary Kelleher-MacLennan
SECONDED BY Deputy Mayor Robert Crate
BE IT RESOLVED that Council receive Staff Report 2014-53
being the Roads and Urban Services monthly report for
November 2014 as information.
"CARRIED"
The Roads and Urban Services monthly report format will be
included on the agenda for discussion at the Roads and
Bridges Standing Committee.
THC 5572014
Page 52 of 69
Regular Council Meeting Minutes
December 16,2014
Page 3 of 9
b)
SR-0302
PWK-2014-54
2014 November Operational Report for Water and Warkworth
Wastewater
MOVED BY Councillor Rosemary Kelleher-Maclennan
SECONDED BY Councillor Rick English
THC 5582014
BE IT RESOLVED that Council receive Staff Report PWK
2014-54 being the Operational Report for Water and
Warkworth Wastewater for the month of November 2014 as
information.
"CARRIED"
c)
OCWA - Monthly Report - November 2014
MOVED BY Councillor Bill Thompson
SECONDED BY Deputy Mayor Robert Crate
THC 5592014
BE IT RESOLVED that Council receive the Ontario Clean
Water Association monthly report for November 2014 as
information.
"CARRIED"
d)
SR-0303
PWK-2014-55
Replacement of Unit 4-34 - Water Division
MOVED BY Councillor Bill Thompson
SECONDED BY Deputy Mayor Robert Crate
THC 5602014
BE IT RESOLVED that Council accept the tender submission
from Campbellford Chrysler in the amount of $29,383.20 net
of HST rebate for a new 2015 - 1500 Series 1/2 ton quad cab
four wheel drive pick-up truck to replace unit 4-34.
"CARRIED"
6.2. Fire
a) SR-0300
THF 2014-24
Re: November Monthly Report
MOVED BY Deputy Mayor Robert Crate
SECONDED BY Councillor Rosemary KelleherMacLennan
BE IT RESOLVED that Council receive Staff Report THF
2014-24 monthly report for November 2014 as information.
"CARRIED"
The Fire Chief advised his department will be increasing
advertising and enforcement of smoke detectors and CO
detectors.
THC 5612014
Page 53 of 69
Regular Council Meeting Minutes
December 16,2014
Page 4 of 9
6.3. Finance
a)
SR-0295
FIN 2014-16
2014/15 MTO Gas Tax Funding Agreement
MOVED BY Councillor Ken Tully
SECONDED BY Councillor Rick English
THC 5622014
BE IT RESOLVED that Council of the Municipality of Trent
Hills authorize by by-law that the Mayor and Treasurer sign
the Letter of Agreement between the Province of Ontario and
the Municipality of Trent Hills for the 2014/15 Funding
Agreement for transportation provided by the Province of
Ontario under the Dedicated Gas Tax funds for Public
Transportation.
"CARRIED"
b)
By-law 2014-95 - Dedicated Gas Tax Funds
MOVED BY Councillor Bill Thompson
SECONDED BY Councillor Ken Tully
THC 5632014
BE IT RESOLVED that By-law 2014-95 being a by-law to
authorize execution of an agreement between the
Corporation of the Municipality of Trent Hills and Her Majesty
the Queen of the Province of Ontario as represented by the
Minister of Transportation Dedicated Gas Tax Funds for
Public Transportation Program, within the Municipality of
Trent Hills, be introduced and deemed to be read a first,
second and third time, be passed and be signed and sealed
this 16th day of December, 2014.
"CARRIED"
c)
SR-0296
FIN 2014-17
Ontario Community Infrastructure Fund — Formula Based
Funding Contribution Agreement
MOVED BY Councillor Catherine Redden
SECONDED BY Councillor Rick English
THC 5642014
BE IT RESOLVED that Council receive Staff Report FIN
2014-17 as information;
AND FURTHER that Council authorize by by-law that the
Mayor and Treasurer sign the Letter of Agreement between
Her Majesty the Queen in right of Ontario (as represented by
the Minister of Agriculture, Food and Rural Affairs Ontario)
and the Corporation of the Municipality of Trent Hills for the
2015 — 2017 Annual Financial Assistance under the Ontario
Community Infrastructure Fund — Formula Based Funding
Agreement.
"CARRIED"
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Regular Council Meeting Minutes
December 16,2014
Page 5 of 9
d)
By-law 2014-96 - Ontario Community Infrastructure Fund Formula-Based Component
MOVED BY Councillor Rosemary Kelleher-MacLennan
SECONDED BY Councillor Bill Thompson
THC 5652014
BE IT RESOLVED that By-law 2014-96 being a by-law to
authorize execution of an agreement between Her Majesty
the Queen in Right of Ontario as represented by the Ministry
of Agriculture, Food and Rural Affairs (Ontario) and the
Corporation of the Municipality of Trent Hills (the recipient)
related to funding provided by the Province of Ontario to the
Municipality under the Ontario Community Infrastructure
Funding-Formula Based Component, within the Municipality
of Trent Hills, be introduced and deemed to be read a first,
second and third time, be passed and be signed and sealed
this 16th day of December, 2014.
"CARRIED"
6.4. Administration
a)
SR-0291
CLK 2014-11
Annual Reports of Committees and Boards
MOVED BY Deputy Mayor Robert Crate
SECONDED BY Councillor Ken Tully
THC 5662014
BE IT RESOLVED that Council receive the Annual Reports
for 2014 as information from the Committees and Boards of
the Municipality of Trent Hills.
"CARRIED"
b)
SR-0299
CAO 2014 17
Proposed information meeting with BIA membership
MOVED BY Councillor Rosemary Kelleher-MacLennan
SECONDED BY Councillor Catherine Redden
BE IT RESOLVED that staff be directed to arrange an
information meeting for the membership of the Campbellford
Business Improvement Area with a presentation by a
representative from the Ministry of Municipal Affairs and
Housing;
AND FURTHER that a notice be mailed to each member
providing an opportunity for them to submit questions for
Ministry staff.
"CARRIED"
Councillor Kelleher-MacLennan requested that it be noted
she did not support the statement that the preferred location
of a bridge at the Alma Second Street location will have a
detrimental effect on heritage character of the
neighbourhood, as outlined in Section 1.5 of the Heritage
Committee Annual Report.
THC 5672014
Page 55 of 69
Regular Council Meeting Minutes
December 16,2014
Page 6 of 9
7.
COMMUNICATIONS
8.
ADOPTION OF MINUTES
8.1. Regular Council Meetings
a)
Special Meeting of Council - December 1, 2014
Regular Meeting of Council - December 2, 1014
MOVED BY Deputy Mayor Robert Crate
SECONDED BY Councillor Ken Tully
THC 5682014
BE IT RESOLVED that Council adopt the minutes of the
Special Council meeting held on December 1, 2014 and the
Regular Council meeting held on December 2, 2014 as
presented.
"CARRIED"
8.2. Minutes to Adopt
a)
Community Policing Minutes - January 15, 2014, March 19,
2014 & May 21, 2014
b)
Heritage Advisory Committee Minutes - November 27, 2014
MOVED BY Councillor Rosemary Kelleher-MacLennan
SECONDED BY Councillor Bill Thompson
THC 5692014
BE IT RESOLVED that Council receive the Trent Hills
Community Policing Minutes of January 15, 2014, March 19,
2014, May 21, 2014 and the Heritage Advisory Committee
minutes of November 27, 2014, and that all recommendations
contained therein be adopted as resolutions of Council.
"CARRIED"
8.3. Minutes to Receive
a)
Committee of Adjustment Minutes - December 2, 2014
MOVED BY Deputy Mayor Robert Crate
SECONDED BY Councillor Ken Tully
THC 5702014
BE IT RESOLVED that Council receive the Committee of
Adjustment minutes of December 2, 2014 as information.
"CARRIED"
9.
BY-LAWS
a)
By-law 2014-93 - Procedural By-law
MOVED BY Deputy Mayor Robert Crate
SECONDED BY Councillor Rosemary KelleherMacLennan
THC 5712014
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Regular Council Meeting Minutes
December 16, 2014
Page 7 of 9
BE IT RESOLVED that By-law 2014-93 being a by-law for
governing the calling, place and proceedings of meetings of
the Council of the Municipality of Trent Hills, within the
Municipality of Trent Hills, be introduced and deemed to be
read a first, second and third time, be passed and be signed
and sealed this 16th day of December, 2014.
"CARRIED"
b)
By-law 2014-99 - Code of Conduct Policy for Council
MOVED BY Councillor Rosemary Kelleher-MacLennan
SECONDED BY Deputy Mayor Robert Crate
THC 5722014
BE IT RESOLVED that By-law 2014-99 being a by-law to
adopt a Code of Conduct Policy for Council and to Establish
Roles andResponsibilities for Councild an Senior Staff to
promote Accountability and Transparency in Municipal
Governance, within the Municipality of Trent Hills, be
introduced and deemed to be read a first, second and third
time, be passed and be signed and sealed this 16th day of
December, 2014.
"CARRIED"
c)
By-law 2014-100 - Consolidated Fees
MOVED BY Councillor Rosemary Kelleher-MacLennan
SECONDED BY Councillor Ken Tully
THC 5732014
BE IT RESOLVED that By-law 2014-100 being a 2(114
Consolidated Fees By-law for the Municipality of Trent Hills,
be introduced and deemed to be read a first, second and third
time, be passed and be signed and sealed this 16th day of
December, 2014.
"CARRIED"
Consideration of healthy snacks, instead of candy, in publicly
owned buildings will be considered on the agenda of the
Recreation Standing Committee and the Service Delivery
Review due to contracts.
d)
By-law 2014-101 - Appoint Chief Building Official
MOVED BY Deputy Mayor Robert Crate
SECONDED BY Councillor Bill Thompson
THC 5742014
BE IT RESOLVED that By-law 2014-101 being a by-law to
appoint a Chief Building Official / By-law Officer for the
Municipality of Trent Hills, be introduced and deemed to be
read a first, second and third time, be passed and be signed
and sealed this 16th day of December, 2014.
"CARRIED"
Page 57 of 69
Regular Council Meeting Minutes
December 16,2014
Page 8 of 9
10.
MAYOR'S COMMENTS
a)
County Council News - December 2014
County December newsletter provided for information.
A new manager of Planning has been hired at the County.
Mayor Coombes was elected the new County Warden.
The Mayor recognized the needs in the community at this
time of year. He extended a wish for everyone to have a
wonderful Christmas and all the best in the new year.
11.
ADDITIONS
a)
Councillor Redden reported on information she received on
Kawartha Pine Ridge District School Board regarding a
School Accommodation Review that identified 5 schools with
less than 600 enrolment. Community consultations are
proposed in February. The Clerk was directed to obtain
additional information. Council need to send a message to
KPRDSB of support for all our schools and to do what is
necessary to keep them open.
12.
NOTICE OF MOTION
13.
PUBLIC QUESTION PERIOD (10 MINUTES)
14.
PRESS QUESTION PERIOD (10 MINUTES)
15.
CLOSED SESSION
MOVED BY Councillor Bill Thompson
SECONDED BY Councillor Rick English
THC 5752014
BE IT RESOLVED that Council move into closed session pursuant
to Sections 239 (b) of the Municipal Act at 10:52 a.m. to discuss:
* personal matters about an identifiable individual
"CARRIED"
MOVED BY Councillor Bill Thompson
SECONDED BY Deputy Mayor Robert Crate
THC 5762014
BE IT RESOLVED that Council rise from closed session at 11:01
am.
"CARRIED"
b)
Staff Report THF 2014-25 - Hiring & Resignation of Fire
Personnel
MOVED BY Deputy Mayor Robert Crate
SECONDED BY Councillor Bill Thompson
THC 5771
1
2014
BE IT RESOLVED that Council receive Staff Report THE
2014-25 as information;
AND FURTHER that Council approve the Trent Hills Fire
Department's recommendation to hire firefighter and accept
resignation for Station #1.
"CARRIED"
Page 58 of 69
Regular Council Meeting Minutes
December 16,2014
Page 9 of 9
c)
Staff Report HRC 2014-011 - Casual Equipment Operator
Position
MOVED BY Councillor Rick English
SECONDED BY Councillor Ken Tully
THC 5782014
BE IT RESOLVED that Council receive Staff Report HRC
2014-011 regarding the position of Casual Equipment
Operator and conditionally approve the Manager of Roads
and Urban Services, Assistant Manager of Operations, and
the Coordinator of Human Resources and Health and
Safety's selection for the casual position based upon a
satisfactory criminal reference check.
"CARRIED"
16. CONFIRMATORY BY-LAW
a)
By-law 2014-102 - Confirmatory
MOVED BY Councillor Rosemary Kelleher-MacLennan
SECONDED BY Councillor Bill Thompson
THC 5792014
BE IT RESOLVED that By-law 2014-102 being a by-law to
confirm the proceedings of the regular meeting of Council
held on December 16th, 2014, be introduced and deemed to
be read a first, second and third time, be passed and be
signed and sealed this 16th day of December, 2014.
"CARRIED"
17. ADJOURNMENT
MOVED BY Councillor Catherine Redden
SECONDED BY Deputy Mayor Robert Crate
THC 5802014
BE IT RESOLVED that this regular meeting of Council be adjourned
at 11:17 a.m.
- "CARRIED"
Hector Macmillan (Mayor)
Margaret Montgomery (Clerk)
Page 59 of 69
LOWER TRENT CONSERVATION
BOARD OF DIRECTORS MEETING
MINUTES
Meeting # 7
714 Murray Street, Trenton
November 13,..20174
6:30 p.m.
Present:
Patricia Westrope, Jim Alyea, Joan Stover, Larry Mitz, Bill Thompson,
Mary Tadman, Wilfred Shier
Regrets:
Craig Kerr, Kim MacNeil, Jim Harrison
Others:
Glenda Rodgers, Janet Noyes, Marilyn Bucholtz, Don Campbell
The meeting was called to order by the Chair Patricia Westrope at 6:30 p.m.
There was no disclosure of pecuniary interests by the Board Members.
RES:G80/14 Moved by: M. Tadman
Seconded by: B. Thompson
That the agenda be approved as presented with the following additions
Agenda item # 8 additional Cheque Accounts.
Carried
RES:G81/14 Moved by: L. Mitz
Seconded by: J. Stover
That the Board of Directors Minutes from Meeting # 6 dated October 9, 2014 and
the In Camera Meeting dated October 9/14 be adopted as printed and circulated.
Carried
A summary of Permits approved by staff for the period October 1/14 to October 31/14 under
Section 28, Ontario Regulation 163/06, Development Interference with Wetlands & Alterations to
Shorelines & Watercourses Regulation was provided.
RES:G82/14 Moved by: J. Alyea
Seconded by: W. Shier
That the summary of permits approved by staff under Regulations pursuant to
Section 28 of the Conservation Authorities Act for the period October 1/14 to
October 31/14 be received.
Carried
RES:G83/14 Moved by: B. Thompson
Seconded by: J. Alyea
That the cheque accounts for the period October 10, 2014 to November 13, 2014
in the amount of $ 268,202.93 be received.
Carried
Page 1
Page 60 of 69
Correspondence:
a. Glen Murray, Minister, Ministry of the Environment and Climate Change re: The Source
Protection Plans for the Trent Conservation Coalition Source Protection Region have been
approved.
RES:084/14 Moved by: J. Stover
Seconded by: M. Tadman
That the correspondence be received as information.
Carried
Staff Reports
a. Glenda Rodgers, CAO/ST reported that the Source Protection Program Coordinator, Andrew
Doiron will be leaving in December of 2014. This position will be refilled after it has been
reviewed.
b. The Bay of Quinte Remedial Action Plan E-Newsletter-Waterlogs for October 2014 was
provided to the Board.
c. Janet Noyes, Manager, Watershed Science & Services provided the Board with a brief update
on the Planning and Regulations Program, including a status report on present violations.
d. A Staff Report from Mike Lovejoy, Manager, Conservation Lands was provided to the Board
regarding Section 29 Enforcement activities for the period September 26, 2014 to October 31,
2014.
RES:G85/14 Moved by: J. Alyea
Seconded by: B. Thompson
That staff reports a, b, c, and d be accepted.
Carried
e. Glenda Rodgers provided the Board with the Draft Revised LTC Fee Schedule
RES:G86/14 Moved by: M. Tadman
Seconded by: J. Alyea
That the revised LTC Fee Policy & Schedule, dated November 3, 2014, be
approved and that the new Fee Schedule come into effect on January 1, 2015.
Carried
f. Glenda Rodgers provided the Board with a report recommending that Janet Noyes be appointed
as a Provincial Offences Officer. Janet recently completed and passed the Conservation Authority
Compliance Training (Level 1) Course.
RES:G87/14 Moved by: B. Thompson
Seconded by: L. Mitz
That Janet Noyes be appointed as a Provincial Offences Officer for the purpose of
enforcing regulations made pursuant to Section 28 and 29 of the Conservation
Authorities Act and the Trespass to Property Act within the area of jurisdiction for
Lower Trent Conservation.
Carried
Page 2
Page 61 of 69
Janet Noyes was sworn into office as a Provincial Offences Officer by the LTC Chair Patricia
Westrope.
g. Glenda Rodgers provided the Board with a report on the proposed 2015 Cost of Living
Adjustment in accordance with Section 9.4 of the Lower Trent Conservation Personnel Policy.
Seconded by: M. Tadman
RES:G88/14 Moved by: J. Alyea
That a cost of living factor of 2.0 % be applied across each level of the salary grids
for all Lower Trent Conservation positions, effective January I, 2015.
Carried
h. Glenda Rodgers provided the Board with the Draft Lower Trent Conservation Accessibility
Policy & Accessible Customer Service Plan.
RES:G89/14 Moved by: J. Stover
Seconded by: W. Shier
That the draft Lower Trent Conservation Accessibility Policy & Accessible
Customer Service Plan, dated November 2014, be approved.
Carried
i. Glenda Rodgers presented highlights from the Board of Directors Tenn (2010-2014).
CAO's Report
a. The Trenton Woodlot Conference is scheduled for Friday, November 21, 2014 (8 AM to 4 PM)
at the Knights of Columbus Hall in Trenton.
b. On November 5, 2014, the Province re-introduced legislation (first introduced in February
2014) aimed at prevention, early detection, rapid response and eradication of invasive species in
the province. The proposed Invasive Species Act, 2014, if passed, will protect the province's
natural environment from invasive species and significant social, environmental and economic
costs.
The Act will hopefully assist with control and eradication of invasive species such as the Water
Soldier and Emerald Ash Borer that have the potential to do serious environmental harm in the
Lower Trent Watershed.
c. Herbicide treatment for Water Soldier was completed by a contractor (on behalf of MNRF and
OFAH) in Lake Seymour and Crowe Bay (on the Trent River) at the end of October. MNRF,
MOECC and OFAH have been doing some follow up monitoring. A meeting is scheduled for the
project partners later in November to review the results.
d. The Ministry of Natural Resources and Forestry has released amendments to the Presqu'ile
Provincial Park Management Plan (2000). The amended management plan provides relevant and
current guidance on park recreation, development, management, and operation policies.
Page 3
Page 62 of 69
e. LTC staff have been invited to participate in a Quinte West council orientation session for
agencies on November 24th and are interested in attending similar events for other municipalities
in our watershed.
f. Glenda thanked the Board for their dedicated service over the past 4 year term.
Seconded by: M. Tadman
RES:G90/14 Moved by: L. Mitz
That the CAO's Report be accepted as presented.
Carried
Seconded by: J. Alyea
RES:G91/14 Moved by: B. Thompson
That the LTC Board of Directors move into Camera to discuss personal matters
about identifiable individuals.
Time: 7:00 p.m.
Carried
Seconded by: J. Alyea
RES:G92/14 Moved by: J. Stover
That the LTC Board of Directors move out of Camera.
Time: 7:06 p.m.
Carried
Seconded by: M. Tadman
RES:G93/14 Moved by: W. Shier
That the Board of Directors accept the report as provide by the LTC Chair and
Vice-Chair.
Carried
Larry Mitz questioned if there would be a December Board Meeting. It was decided that with the
possible change over in Board Members that a December Board Meeting would be at the call of
the CAO/ST, Glenda Rodgers.
There being no further business the meeting was adjourned on a motion from Bill Thompson and
Larry Mitz.
Time: 7:15 p.m.
Don Campbell, Manager,
Corporate Services
Patricia Westrope, Chair
Page 4
Page 63 of 69
Chair: Linda Bracken
Municipality of Marmora and
Lake
Secretary: Treasurer:Robert
Sararas
Municipality of Centre HasTings
Directors:
Pat Dp1.-,s
County of Lanark
tiOTA TRAILS
Important Trail Updates From the Board, Committees and Staff
anua -December 2014
Tom Dewey
Twp of Central Frontenac
2014 Highlights
Andy Anderson
Township of Addington
Highlands
Jeremy Solmes
Township of
Stirling/Rawdon
Bill Blenkinsop
Ontario Federation of
Snowmobile Clubs
Corey Klatt
Township of North
Frontenac
Lucas Wales
Land 0' Lakes Tourist
Association
Menion Jones
Municipality of Trent Hills
Peter Whitehead
Town of Bancroft
Randy Caldwell
Twp of Carlow-Mayo
Phil Higgins
Havelock Belmont Methuen
Joan Barton
Highlands East
Dave Golem
Twp of Limerick
Dan McCaw
County of Hastings
General Manager
Cindy Cassidy
Mmmnicipal;ties Involverl
Lanark County, Hastings County, Frontenac County, Northumberland County
Lennox and Addington County, City of Belleville, Municipality of Trent Hills
Township of Havelock, Belmont & Methuen, Township of Central,
Frontenac, Township of Stirling — Rawdon, Township of Addington Highlands,
Municipality of Centre Hastings, Municipality of Tweed, Twp of South Frontenac
Town of Bancroft, Municipality of Hastings Highlands, Twp of North Frontenac,
Township of Marmora & Lake, Township of Wollaston, Township of Limerick,
Twp of Greater Madawaska Valley, Twp of Carlow Mayo and Twp of Highlands
EOTA Economic Impact Study
,/ Over a ten year build out period the economic and tourism benefits could
be $45.8 million and the creation of 1659 jobs
,/ Based on 520 km trail network
■
( To date EOTA now assists in the operation of over 2400 km of shared use
trails
Having past the 10 year build out period 25,0000 annual users are
spending just $6 million
Trails has been identified as the biggest tourism opportunity in Hastings
County
Office Manager
Kelly Way
Awards
1999 Ontario Trails Council Appreciation Award
Presented to Cindy Cassidy In recognition of outstanding and extraordinary contribution
towards the development of recreational trails in Ontario.
2002 Ontario Trails Council Trail Builder Award
Presented to EOTA in recognition of outstanding and extraordinary contribution towards the development
of recreational trails in Ontario.
2005 Land 0' Lakes Tourist Association Vision Award
Presented to EOTA within the Municipality of Tweed in recognition of a business that has demonstrated an
extraordinary determination to succeed and grow a business.
Page 64 of 69
AKA •11
2010 Ontario Trails Council Board Service Recognition Presented to Cindy Cassidy. For personal and
professional comrniiment to the betterment of trails.
New Strategic Business Plan
millierdicicir&%-inbiais
Eastern Ontario Trails Alliance
Strategic and Business Plan, 2014-2023
F.1
Frinc 11
In ten years, EOTA manages a growing trail
network that is:
• increasing the number of active, healthy, and engaged
local residents and visitors
• building local and regional communities through
community economic development
• advocating for the continued success of Ontario's trails
and the organizations that care for them
• self-sustaining, in terms of financing, operations, and
organizational leadership
-2-
Page 65 of 69
HOTA TRA 1LS
Grants and Municipal Funding 2014-2015
•
•
•
•
•
•
•
•
•
•
•
•
•
North and Central Hastings, South Algonquin Community Futures $120,000.00
Frontenac Community Futures $220,000.00 to develop the K&P trail south from Sharbot Lake
County of Frontenac $360,000.00 to build two bridges and assist to gravel the K&P trail south
Tourism Development Fund $55,000.00 to develop a new 10 year strategic plan and 10 year business plan
Hastings County 2014 $25,000
Lanark County $35,000.00 to develop the CP line from Glen Tay west to their boundary
Mississippi Valley Conservation Authority $35,000.00 to further enhance the K& P north on the land they
own
Municipality of Trent Hills $5000.00 to develop the trail from Hastings to Hoards Station
Municipality of Centre Hastings $10,000.00 to enhance the Trail of Two Lakes
Township of Matinora and Lake $3000.00 to assist with trails within their area
Town of Bancroft $60,000.00 grading and upgrading trails through their area
Municipality of Highlands East $25,000.00 to develop and enhance trails within their area
National Trails Coalition $270,000.00 to enhance and develop trails in the EOTA area
•
•
•
•
•
•
•
To continue to keep the trail safe and user friendly
To continue to build on the trail tourism opportunities to increase the economy and job creation
To further market trail tourism packages i.e. OTMPC gorideontario.ca web site, ads, trade shows
To develop more packages with accommodations
To continue to create user friendly maps for the area trails
To continue to build partnerships
To work with federal, provincial and municipal government to assist with funds to achieve our goals
Future Plans
Our Mandate is to develop, manage, market and maintain
a comprehensive network of year round, shared use recreational trails
for the economic, tourism and job creation benefits they bring
Eastern Ontario Trails Alliance
255 Metcalf Street, Postal Bag 1444
Tweed, ON KOK 3J0
613-478-1444 or 1-877-889-8810 Fax 613-478-2235
info@the trail.ca
www.thetrail.ca
-3-
Page 66 of 69
Hastings Hydro Advisory Committee
Minutes — December 10, 2014
Page 1 of 2
Hastings Hydro Reserve Committee
December 10, 2014 — 3:00 p.m.
Hastings civic Centre
NOTES OF MEETING
Attendance:
Committee: Bob Crate, George Gordon (Absent: Steve Roddy, Bob Hughes)
Staff: Marg Montgomery
Others: Alice Hall, Dorothea Craig, Hastings Senior Citizens
Ian Wilkins, Jim Dowell, Hastings Lion's Club
Hap Switzer
Due to lack of quorum of the Committee, only discussion on applications was done.
1. Call to Order
The meeting was called to Order at 3:00 p.m. on June 12th, 2014 at Hastings Civic
Centre with Bob Crate as Chair.
2. Additions to the Agenda
a) None
3. Approval of the Agenda
Approved by consensus.
4. Disclosure of Pecuniary Interest and the General Nature thereof
None this meeting
5. Minutes of the Previous Meeting
None.
6. Business
a) Application for donation towards medical costs of local doctor, together with
community partners. The agreement with the local doctor expires December
31„ 2014 and he has indicated his desire to renew the agreement for another
5-10 year term. He asked for the funding amount to be considered for an
increase due to his increased costs. The community partners are the Hydro
Reserve Fund (3/5) and the Hastings Senior Citizens, Hastings Legion and
owner of the local drug store sharing the balance (1/3 each of the 2/5).
The owner of the drug store had verbally committed his share and suggested
a 10%-15% increase. Bob Crate confirmed the Hastings Legion were in
agreement to continue the partnership.
Representatives of the Hastings Senior Citizens confirmed their support.
Page 67 of 69
Hastings Hydro Advisory Committee
Minutes — December 10, 2014
Page 2 of 2
It was consensus that a proposal of a 10% increase for a 5 year period be
provided to the local doctor.
Each community partner share would increase from $667 to $734 annually.
A Representative of the Hastings Lions Club had been asked to consider
being a partner. The Lion's Club have initially declined participating at this
time. Ian Wilkins advised he would take it back to the Lion's Club as actual
figures were now known and report back by January.
If 4 partners participated, the costs would be $550.00 annually for each
community partner.
b) Flourish Campaign
An information package and letter was received asking for financial support
for the new Indoor Field House in Hastings. They suggested pledging
$25,000 over 5 years or $5,000/year, being similar to pledges received from
other community organizations to support projects in their communities.
The Committee needed a quorum to further discuss this request.
c) St. George's Anglican Church
They are requesting support towards the $1,500 estimate for repairs to the
ramp and railing at the Church.
The Committee requested that the Chief Building Official inspect and provide
comments on the work proposed to ensure building code compliance before
any decision is considered.
7. Next Meeting - Another meeting is to be scheduled to finalize these three
applications.
8. Adjournment — The meeting was adjourned at 3:35 p.m.
Page 68 of 69
CORPORATION OF THE MUNICIPALITY OF TRENT HILLS
BY-LAW 2015-01
being a by-law to provide for an interim tax levy and to
provide for the payment of taxes and to
provide for penalty and interest
WHEREAS Section 317(1) and (3) of The Municipal Act, 2001, provides that the council of a
local municipality may, before the adoption of the estimate for the year, pass a by-law to levy
on the whole of the assessment for real property according to the last revised assessment
roll, a sum not to exceed that which would be produced by applying the prescribed
percentage (or 50% if no percentage is otherwise prescribed) of the total 2014 tax;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
TRENT HILLS ENACTS AS FOLLOWS:
1. The amount levied on a property shall not exceed the prescribed percentage, or 50 per
cent if no percentage is prescribed, of the total amount of taxes for municipal and school
purposes levied on the property for the previous year.
For the purposes of calculating the total amount of taxes for the previous year under
paragraph 1, if any taxes for municipal and school purposes were levied on a property for
only part of the previous year because assessment was added to the tax roll during the
year, an amount shall be added equal to the additional taxes that would have been levied
on the property if the taxes for municipal and school purposes had been levied for the
entire year.
2. That the said interim tax levy shall become due and payable in two installments as
follows: fifty percent (50%) of the interim levy shall become due and payable on the 27th
day of February, 2015, and the balance of the interim levy shall become due and payable
on the 30th day of April, 2015, and non-payment of the amount on the dates stated in
accordance with this section shall constitute default.
3. That on all taxes of the interim levy, which are in default, a penalty of one and onequarter percent (1%%) shall be added and, thereafter, a penalty of one and one-quarter
percent (1%%) per month will be added on the 1st day of each and every month the
default continues until December 31, 2015.
4. (a) On all taxes of the interim tax levy in default on January 1, 2015, interest will be
added at the rate of one and one-quarter percent (1%%) per month for each month or
fraction thereof of default.
(b) On all other taxes in default on January 1, 2015, interest shall be added at the rate of
one and one-quarter percent (1 %%) per month or fraction thereof, and all by-laws and
parts of by-laws inconsistent with this policy are hereby rescinded.
5. Penalties and interest added on all taxes of the interim tax levy in default shall become
due and payable and shall be collected forthwith as if the same had originally been
imposed and formed part of such unpaid interim tax levy.
6. The collector may mail or cause the same to be mailed to the residence or place of
business of such person indicated on the last revised assessment roll, a written or printed
notice specifying the amount of taxes payable.
7. That taxes are payable at the Municipality of Trent Hills Municipal Office, 66 Front Street
South, Campbellford, Ontario, or by Telebanking or Internet at the Royal Bank of
Canada, TD Canada Trust, Scotia Bank, Bank of Montreal, Canadian Imperial Bank of
Commerce, Laurentian Bank, CUCO or Telepay Bill Payment Services and by Preauthorized Payment Programs.
By-law 2015-01 introduced and deemed to be read a first, second and third time, passed and
properly signed and sealed this 6th day of January, 2015.
Hector Macmillan (Mayor)
Margaret Montgomery Clerk)
Page 69 of 69
THE CORPORATION OF THE MUNICIPALITY OF TRENT HILLS
BY-LAW 2015-04
Being a by-law to confirm the proceedings of the regular meeting of
Council held on January 6th, 2015
WHEREAS the Municipal Act provides for the adoption of a comprehensive
general by-law dealing with all or any of such matters within its jurisdiction
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION
OF THE MUNICIPALITY OF TRENT HILLS HEREBY ENACTS AS
FOLLOWS:
1. That the action of Council at its regular meeting of Council held on
Tuesday, January,6th, 2015 in respect of each motion, resolution,
and other action taken by Council at its meeting is, except where the
prior approval of the Ontario Municipal Board is required, is hereby
adopted, ratified and confirmed.
2. That the Mayor and proper officers of the Corporation are hereby
authorized and directed to do all things necessary, where required,
and the Mayor and Clerk are hereby directed to execute all
documents necessary in that behalf and the Clerk shall hereby be
authorized to affix the seal of the Corporation to all such documents.
1
1
I
l,
11
By-law 2015-04 be introduced and deemed to be read a first, second and third
time, passed and properly signed and sealed this 6th, day of January, 2015.
Hector Macmillan, Mayor
Margaret Montgomery, Clerk
1
II
i