International Shipping Instructions and Tariff
SPE / IADC Drilling Conference and Exhibition 2015 17th – 19th March 2015 ExCel, London International Shipping Instructions and Tariff Shipping Instructions Airfreight All consignments should be sent freight prepaid to London Heathrow airport and consigned to: SPE / IADC 2015 C/O CEVA Showfreight Heathrow Gateway Middlesex Telephone : +44 (0) 1322 312 058 Fax : +44 (0) 1322 312 057 Contact : Tony Eden E mail : tony.eden@cevalogistics.com All Air waybills should be e-mailed as soon as they are available, together with a copy of the proforma invoice, contact name on stand and required delivery date to the stand. If you know the goods will be returning after the show please indicate this on the pro forma invoice. Shipments must not be sent DDU or DDP, but pre-paid up to arrival at this airport only. Seafreight All Bills of Lading should be sent freight prepaid to Felixstowe port and consigned to: Ceva Showfreight c/o CEVA Logistics Felixstowe Suffolk Notify:- CEVA Showfreight Brunel Way, Dartford, Kent, DA1 5GA Telephone : +44 (0) 1322 312058 Fax : +44 (0) 1322 312057 Contact : Tony Eden E mail : tony.eden@cevalogistics.com All Bills of Lading should be sent via courier together with a copy of the pro forma invoice, the contact on the stand and required delivery date made clear on the pro forma invoice. If you require ocean freight handling charged from Felixstowe quay to London Excel, please contact our office for a quotation. Please note that there is a minimum unloading and reloading charge for ocean freight containers. 20 ft 20 cbm minimum 40 ft HQ 45 cbm minimum 40 ft 40 cbm minimum 45 ft 50 cbm minimum Road Freight Deliveries Deliveries direct to the exhibition venue for unloading can only be received during the official tenancy period and should be addressed as follows: CEVA Showfreight - SPE / IADC 2015 [Exhibitor name, Stand number] ExCel, Royal Victoria Dock, 1 Western Gateway, London , E16 1XL Your vehicle and driver will then be escorted to the relevant exhibition hall for unloading. Deliveries should arrive at the venue on the day that they are required on the stand. Deliveries will be unloaded direct to the stand unless specifically instructed otherwise. Shipping deadlines Airfreight at London Heathrow Airport Seafreight LCL at Felixstowe port Seafreight FCL at Felixstowe port 4 working days prior to build 2 weeks prior to build 6 working days prior to build SPE / IADC Drilling Conference and Exhibition 2015 17th -19th March 2015 ExCel, London Shipping Instructions Courier Shipments All shipments that are sent via courier service from outside of the EU will be subject to customs clearance and will be charged at our official handling rates. Shipments that are customs cleared by CEVA Showfreight will not be delivered to the stand without advance payment. High value shipments that arrive via a courier service must have the import Duty and VAT paid to CEVA on deposit To be sure that your shipment will be delivered to your stand, we advise that you address your shipment to CEVA Showfreight and send us a pre-alert with the following details:- courier company, tracking number, stand number, hall and exhibitor name. Documentation We must have copies of all documents at least 3 working days in advance of temporary import shipments. A pro forma invoice is required for Customs & Excise in order to clear customs and must contain the following Information, detailed description of each item, quantity , HS codes and value of each item. Please address invoice as follows: [Exhibitor’s Name] c/o CEVA Showfreight [Stand Number] SPE / IADC Drilling Conference 2015 ExCel London Wooden Packing Material All wooden packing materials entering one of the EU ports will need to be in conformity with the international phyto-sanitary standard ISPM-15. In short, this means; Only wood, free of bark, correctly treated and showing the IPPC stamp will be accepted. Payment of Charges Unless freight is routed via one of our appointed agents we will require payment of all charges, as advised by us, prior to the last day of the show. Personal or foreign cheques are not acceptable. Settlement can be made in advance by bank transfer or alternatively on site by cash or credit card. Credit card payments are subject to an additional 5% surcharge. Our account details are as follows: CEVA Showfreight National Westminster Bank PLC 1 St Philips Place, Birmingham B3 2PP Account Number: 71793674 Sort Code: 60 – 02 – 35 IBAN: GB57NWBK60023571793674 Swift: NWBKGB2L Insurance CEVA Showfreight is not responsible for any loss, pilferage or damage whilst goods are left unattended on your stand. We will endeavour to deliver / collect your goods to / from your stand when requested, however this cannot be guaranteed. We therefore strongly recommend that your shipment is fully insured for all risks to include transit to and from the exhibition and also during buildup, open period and break-down with your own insurance company. SPE / IADC Drilling Conference and Exhibition 2015 17th -19th March 2015 ExCel, London Inbound Charges International Freight Tariff 1. From free arrival London Heathrow to delivered directly to exhibition stand excluding customs clearance 0 - 100 kg £210.00 101 - 250 kg £229.00 251 - 500 kg £361.00 For shipments exceeding 500 kilos the charge is £0.64 per additional kilo will be applicable. There will be an additional charge of £8.72 per 100 kgs for shipments via onsite warehouse Minimum £70.00 Airline handling in and out Minimum £30.00 £0.30 per kilo each way 2. From free arrival ExCel on truck to delivered exhibition stand excluding customs clearance Direct from vehicle to stand £5.00 per 100 kg or £15 per cbm Minimum £35.00 Via warehouse to stand £10.00 per 100 kg or £30 per cbm Minimum £70.00 3. Temporary Import Customs clearance Per Customs declaration £115.00 Temporary Import Bond Fee - 1% of CIF value Minimum £64.00 Permanent import per tariff number £44.00 ATA Carnet customs clearance £145.00 Outbound charges 4. From collected exhibition stand to free arrival London Heathrow excluding export customs clearance 0 - 100 kg £210.00 101 - 250 kg £229.00 251 - 500 kg £361.00 For shipments exceeding 500 kilos the charge is £0.64 per additional kilo will be applicable. There will be an additional charge of £8.72 per 100 kgs for shipments via onsite warehouse Minimum £70.00 LCL Seafreight handling £15.00 w/m Minimum £15.00 FCL Seafreight handling £145.00 per container 5. From collected exhibition stand to truck at ExCel excluding export customs clearance Direct to collecting vehicle £5.00 per 100 kg Minimum £35.00 Via warehouse £10.00 per 100 kg Minimum £70.00 6. Export customs clearance Customs declaration Export T1 Guarantee – 0.8% of CIF Value £72.00 Minimum £64.00 7. Additional Services Collection storage and return of empty cases £35.00 per cubic metre Minimum 2 cbm Warehouse storage prior to exhibition build up £5.00 per cubic metre / per day Minimum £22.00 Hire of forklift for erection/dismantling Please contact our office for a quotation Courier receipt and registration £21.00 up to 25 kilos Courier receipt, registration and delivery to stand £35.00 up to 25 kilos For courier shipments exceeding 25 kilos charges are according to unloading tariff. A surcharge of 50% will apply on all work carried out in overtime or at weekends. Normal working hours are 0800 - 1800 weekdays. This tariff will be charged at 300 kg = 1 cubic metre whichever is the greater. A surcharge of 25% will apply on item 1 for shipments arriving after the arrival deadline and on item 4 for urgent returns. Please note tat we will charge you 6% advanced fund commission on all third party costs made by CEVA. The above tariff is based on current economic conditions (rates of exchange, fuel prices etc.) and maybe subject to alteration. SPE / IADC Drilling Conference and Exhibition 2015 17th -19th March 2015 ExCel, London
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