1. shopping
2. auctions

RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
Date: 30th Jan 2015
DC/MR –20367
TENDER FOR PRE QUALIFICATION OF VENDORS & SUPPLY OF BENTONITE
SULPHUR (FCO GRADE)
TENDER NO.
:
DC/MR –20367
PRODUCT
:
BENTONITE SULPHUR AS PER (FCO) GRADE
QUANTITY
:
2141 MT +/-10%
TENDER CLOSING DATE & TIME
:
20/02/2015 UP TO 1430 HRS. IST
TENDER OPENING DATE & TIME
:
20/02/2015 AT 1500 HRS. IST
SEALED TENDER IN DUPLICATE DULY SUPERSCRIBED WITH “TENDER NO. AND
DUE DATE”
TO BE ADDRESSED TO:
DY. GENERAL MANAGER (C)
RASHTRIYA CHEMICALS & FERTILIZERS LTD.,
ADMINISTRATIVE BUILDING,
GROUND FLOOR, ROOM NO.: 23 , 44
CHEMBUR, MUMBAI – 400 074,
INDIA.
TEL.: +91 22 2552 2262/2552 2358 /2552 2197
FAX: +91 22 25522320
e-mail: mwmeshram@rcfltd.com, annejoseph@rcfltd.com, asgill@rcfltd.com
Page 1 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
Notice Inviting Tender No.: DC/MR –20367 For Bentonite Sulphur (FCO) Grade
This is a Notice Inviting Tender (NIT) from manufacturers / Authorized Dealers / Distributors/Importers/Traders
for supply of 2141 MT +/-10% Bentonite Sulphur (FCO Grade) meeting the specifications and as per the
terms & conditions as stated hereinafter.
1.00
Product: Bentonite Sulphur (FCO) Grade
2.00
Specifications: As per FCO
Moisture % by weight
Total Sulphur (as S) % by weight
Particle size:
:
0.5% maximum
:
90% minimum
Not less than 90% of the material shall pass through 4mm IS
sieve and be retained on 1mm IS sieve and not more than 5%
shall be below 1mm IS sieve.
(The product may contain inert filler material as Bentonite etc
up to the extent of 10% by weight max)
2.01
The product shall comply with FCO specifications. In case the cargo is not meeting the FCO
specifications, the cargo will be rejected. The supplier shall refund the landed cost of the cargo found
unfit as well as all the consequential handling and the distribution cost thereof immediately on RCF’s first
demand with value date being date of initial payment to the supplier, failing which penalty @ 18% p.a.
shall be payable up to the date of actual remittance by the supplier.
3.00
Scope Of Work:
(i)
For Importers/Traders: In addition to supply of material at port, the importers/Traders shall be
required to carry out all the activities at their own cost such as Customs clearance, Stevedoring/destuffing, Payment of Duties etc. and take delivery of the cargo after making payment to all the
concerned authorities. The supplier has to also carry out bagging/standardization of material in 10 kg
bags and supply the packed material at different states and quantities month wise as per the clause No.
4.00 mentioned below. The art work will be provided by RCF Marketing.
(ii)
For Indigenous Manufacturers: To offer duly bagged in 10 Kg bags on FOR state wise and quantity
month wise as per the clause No. 4.00 mentioned below. The art work will be provided by RCF
Marketing.
Note: (A) The offer of the parties regretting the above scope of work will not be considered for
further scrutiny.
(B) The Importer/traders /indigenous manufacturer to submit the “O” form for sales
permission required for different parts/ states of the country as per the requirement
of RCF.
(C) The offer of the party shall be Evaluated based on the Lowest Evaluated Price
received on individual FOR STATE wise Separately.
4.00
Quantity: 2141 MT +/-10% During April’15 / May’15 / June’15 as per below table.
No
1
2
3
4
5
6
7
8
9
10
States
Maharashtra
MP
Gujarat
Karnataka
Andhra Pradesh
Telangana
Punjab
Haryana
W. Bengal
Total quantity in MT
April’15
100
25
30
22
300
150
10
637
May’15
945
June’15
300
50
25
64
100
10
1144
Page 2 of 15
10
360
Total quantity in MT in state wise
1345
50
50
64
30
22
400
150
30
2141 MT
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
5.00
Packing:
For Importers/Traders and Indigenous Manufacturers: To be supplied in 10 Kg bags/packing.
Art work will be provided by RCF Marketing.
6.00
Earnest Money Deposit:
The Tenderer should submit Earnest Money Deposit of Rs.3,00,000/- or equivalent US$ (as per Clause
10.00 of General Terms & Conditions).
7.00
Security Deposit or Performance Guarantee Bond (PGB):
Successful tenderer will have to furnish Performance Guarantee Bond or Security Deposit (as per Clause
11.00 of General Terms & Conditions) within 15 days of receipt of Purchase Order.
8.00 Delivery Schedule: 2141 MT +/-10% During April/May/June’15 on FOR state wise and quantity in
month wise as mentioned at clause No. 4.00 above.
9.00
Contract Period:
The Contract shall be valid till 30th June’15.
10.00 Validity Of Offer:
Offers shall be valid for a period of 90 days from the due date of tender opening and shall not be
withdrawn by the party during its validity.
11.00 Analysis & Weighment:
In case of import, RCF/their agent shall draw samples for determining the Quality of the cargo at the
discharge port through any State/Central Fertilizer Quality Control Laboratory in India. The
quality so determined at discharge port shall be final and binding on supplier.
Weight as recorded at weighbridge as designated by RCF shall be final and payment shall be released
accordingly. The charges for weighment of consignment shall be borne by the Supplier.
In case of indigenous manufacturer, the Sampling & Analysis shall be done by Independent
Inspection Agency appointed by RCF to ascertain the quality. The quality so determined shall be final
and binding on both parties i.e. RCF & supplier. The weighment recorded at at RCF designated
weighbridge shall be final. The supplier shall provide in house analysis report & weighment certificate.
12.00 E-Reverse Auction:
The processing of offers after Price Bid opening shall be carried out through e-Reverse Auction.
Participation in the e-Reverse Auction shall be mandatory. Modalities, detailed instructions &
guidance for e-Reverse Auction shall be extended by RCF and the agency tied-up by RCF for providing
the platform and conducting e- Reverse Auction. Presently this service is being provided by eProcurement Technologies Ltd. The offer of the party declining participation in e-reverse
auction is liable to be rejected.
The procedure for award of purchase or service contracts through e-reverse-auction is enclosed.
13.00 10 Kg Packing (Bag) Specification:
HDPE Fabric Bag With Out Side LDPE Lamination (10Kg Capacity) For Packing Of Bentonite Sulphur
Fertilizer.
Specifications:
1. Weight of empty bag: 50 gm (+/- 6 gm) with Stitched Handle
2. Length of bag from inner seam = 50 cm & width = 35 cm.
3. HDPE fabric (Grade - E52009 of M/s. Reliance Ind.) with LDPE lamination (Grade-24FS040 of M/s.
Reliance Ind.)
4. Construction of Fabric: Linear Density-860 Denier, Tape width-2.5 MM, Mesh-10 x 10.
5. The fabric shall be outside laminated with LDPE 23 gms/m2 (corresponding to 100 gauge nominal).
Virgin LDPE resin shall be used and the lamination shall be free from pin holes, patches, blisters,
tears etc. The lamination should cover the entire area of the fabric used.
Page 3 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
6. Colour of Fabric: Yellow.
7. Breaking load-Along width/lamination joint & along length- 71 Kgf. minimum,
8. Bottom Seam - 32 Kgf Minimum, Elongation of fabric - 15% Minimum,
9. Fold at bottom seam: 25mm/single fold, double stitched.
10. Outer Stitch: 10mm from outer edge. Stitching: Lock/Chain Stitch : 14 +/- 2.
11. Handle: HDPE fabric.
12. Skirting at mouth of bag with fold of 1 cm
14.00 Pricing:
Firm price (PMT) shall be quoted for the entire quantity for the entire contract period. The price break-up
to be given as per Price Bid Format. Supplier shall quote prices for individual states separately.
15.00 Payment Term: As per Clause 16.00 of GTC.
For Importers/Traders/Dealers And Indigenous Manufacturers:
Payment shall be released within 45 days after receipt & acceptance of the material, duly bagged in 10
kg bags and delivered to various states and for quantity in month wise as mentioned at clause No. 4.00
as above and on receipt of analysis report from State/Central Fertilizer Quality Control Laboratory in
India in case of import or from independent inspection agency appointed by RCF in case of indigenous
manufacturers (Refer Clause No.: 10.00 above) provided bank guarantee for performance, if stipulated in
the contract is submitted. Supplier to submit the following documents:







Certified Commercial Invoice duly signed, in triplicate,
Certificate of Origin issued by Local Chamber of Commerce / Industry, in triplicate ( for importer)
Copy of Bill of Entry (for importer)
Packing list
Weighment certificate
Analysis report from State/Central Fertilizer Quality Control Laboratory in India (for Importer)
Analysis report from agency appointed by RCF (for Indian manufacturer)
16.00 Last Date & Time For Receipt Of Tender
: 20/02/2015 UP TO 1430 HRS. IST
17.00 Date & Time Of Opening Of Tender
: 20/02/2015 AT 1500 HRS. IST
18.00 Place Of Opening:
Rashtriya Chemicals & Fertilizers Limited,
Administrative Building, Room No 23, 44
Ground Floor, Materials Department,
Chembur, Mumbai - 400 074.
19.00 The tenderer shall submit the relevant documents/information as per the applicable Pre-qualification
Criteria as furnished at Annexure-III.
20.00 The other terms & conditions shall be as per General Terms & Conditions (GTC) and annexure thereto.
Note: The following documents also to be submitted with the Technical & un-priced Bid.
1) Annexure I- Price bid format, Photo copy of the Price Bid with the prices blanked.
2) Annexure II: Commercial terms & Conditions: To be filled in by vendors duly signed and stamped.
3) Annexure III: Pre-Qualification of vendors duly filled, signed and stamped and attach the required
documents as mentioned in Annexure III.
4) Annexure -IV- e-Reverse-Auction Process Compliance Form - To be filled, signed and stamped.
5) Annexure V- Solvency certificate format
Page 4 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
Price Bid Format
Annexure- I
Kindly submit your Price bid as per below format. Quote the prices on Individual FOR state
wise Separately. The Evaluation shall be done on Individual FOR state wise separately.
1)
For Importers/Traders:
Sr. No.
A
B
C
D
E
F
Description
Basic price inclusive of material cost and all
duties up to port( Excluding CST/VAT)
Discount
CST/VAT Kindly specify clearly
Freight charges up to designated
area
(godown) anywhere in the states as mentioned
Rate/MT
in Rs/MT
in Rs/MT
in % /MT
in Rs. PM
Service tax on transportation
Total Delivered price up to the designated
area (godown) anywhere in the states in 10
kg bags on Individual FOR state wise.
Set off in VAT on (C)
G
H
In %
in Rs./MT
Name of State
To be given in price bid only
Extra
Extra
(freight
to
be
mentioned separately for
each state.
Extra/inclusive in freight
To be mentioned in Price
bid
Will be provided by RCF before e- reverse
auction
in Rs/MT
Total Evaluated price in 10 Kg bags(F-C ) on
Individual FOR State wise.
Note: Offer shall be given in Indian Rupees. Price shall be firm for the entire validity /contract period.
2)
For Indian Manufacturer
Sr. No.
A
B
C
E
F
G
H
Description
Basic price( Ex works)
(All Inclusive except freight & CST/VAT which is
to be given separately )
Discount
Freight charges up to designated area (godown)
anywhere in the states as mentioned
Rate/PMT
in Rs. PMT
Service tax on transportation, if any
CST/VAT Kindly specify clearly
Total delivered price up to the designated
area (godown) anywhere in the states in
10 kg bags on Individual FOR state wise
Set of in Vat (E)
in % PMT
in % PMT
in Rs. PMT
Total evaluated price in 10 Kg bags(F-C )
on Individual FOR State wise
in Rs. PMT
in Rs. PMT
Name of State
To be given in price bid only
Extra
(freight
to
be
mentioned separately for
each state.
Extra/incl in freight
Extra
To be mentioned in Price
bid
Will be provided by RCF before e- reverse
auction
in Rs/MT
Note: Kindly quote the prices in the above price bid format and submit the signed and stamped price bid
“without mentioning any deviations”, in a separate envelope marked “PRICE BID” with tender number and date.
Bidders shall ensure that all the items mentioned above (if applicable) are included in their price bid.
“Bidder shall attach the “Photo copy” of their price bid with the prices blanked alongwith un-priced bid
documents”.
SIGNATURE
NAME & ADDRESS &Seal
Page 5 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
COMMERCIAL TERMS ABSTRACT SHEET
Annexure II
THIS IS TO BE FILLED COMPULSORILY. DELETE THE OPTION WHICH IS NOT APPLICABLE
PLEASE SIGN, STAMP AND ATTACH WITH UNPRICED BID.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
Specification quoted as per NIT clause 2.00
Scope of work to be done as per NIT clause 3.00
(Non conformity will be the rejection of offer)
Mention offered Quantity or confirm as per NIT clause 4.00
Supply of quantity in month wise as per NIT clause No. 4.00
EMD Submitted as per clause 6.00 of NIT
Security deposit /performance bank guarantee as per
clause 7.00 of NIT acceptable
Analysis as per Clause 11.00 of NIT acceptable
Weighment as per Clause 11.00 of NIT acceptable
Price quoted in required format on individual FOR state wise separately
Price Basis, kindly mention
L.D. Clause acceptable as per GTC clause 18.00
Sales Tax (CST)/VAT (Maharashtra VAT) applicable
Price is Firm till pendency of Contract
Payment: As per NIT
Offer valid for 90 days
Statutory variation within contractual delivery period to
RCF account & beyond delivery period is to your account
Insurance charges
: Yes/No, or specify
: Agreed / Not agreed
: __ MT
: Agreed / Not Agreed
: Yes/No
:
:
:
:
:
:
:
:
:
:
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
-------% extra
Yes/No
Yes/No
Yes/No
: Yes/No
: Extra/Included, If extra
state % /Amount in Rs.
General Terms & Conditions of NIT accepted
: Yes/No
Confirm Delivery period on FOR state wise basis & month wise & it is Firm : Yes/No
Confirm Delivery of material as per clause No. 4.00 in different states
and quantity in month wise
`
: Agreed/Not agreed
Part Order is acceptable
: Agreed/ Not agreed
Deviation any, is given in separate sheet
: Yes/No
Name and address to which payment is to be made
(If not same as that of tenderer, kindly furnish details)
Processing of offers through e-reverse auction after opening of
: Agreed/Not agreed
Price Bid. (Non acceptance may result in rejection of offer)
The 10 Kg packing Specification shall be as per NIT clause No. 13.00
: Agreed/Not Agreed
Party to submit “O” form for sales permission for the different states/part : Agreed/Not Agreed
of the country as per RCF requirement
SIGNATURE
NAME & ADDRESS
SEAL
Page 6 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
Annexure – III
PRE QUALIFICATION CRITERIA FOR SUPPLY OF BENTONITE SULPHUR
(Must Be Filled And Submitted Along With Un-Priced Bid By Indigenous Vendors)
Sr.
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Details To Be Given
Name of the Firm / vendor with full office address Tel No. Fax No. email address
Factory Address with Tel No. Fax No. email address
Category: Manufacturer/authorized dealer/distributor/importer/Trader (In case of
authorized dealer/distributor/importer/trader, Latest support letter from
Manufacturer mentioning the reference of this tender, to be submitted)
Year of Establishment:
Name & designation of the Contact person at Office & at
Fax No. e mail etc.
Category: _______
Support Letter :
Submitted/ not submitted
Factory with Tel No.
Status of the Firm: (Whether a co. registered under cos. Act 1956 or a partnership
firm or a propriety concern)
Complete specifications of the product offered as per NIT
Published Financial Statements/ Audit sheet for the last three years: (Balance Sheet
& Profit and loss account) Average Annual financial turnover during the last 3 years,
ending 31st March of the previous financial year, should be at least Rs. 1.54 crore
Names of the Chairman/M.D./Directors (in case of companies) or name of the
Partners (in case of Partnership firm) or name of the Proprietor (in case of
proprietary concern)
Copy of latest income tax clearance certificate OR IT return filed OR PAN No/ TIN
Number
Copy of Central Sales Tax registration number
Copy of Excise registration number
Copy of Maharashtra VAT Registration Number
Copy of Service Tax Regn. No.
Name of Bankers
Enclose Latest Solvency certificate issued after 1st Jan’2014 for min of
Rs. 2.06 crore.
Names and designation of the relative(s), if any of Partner/ director/ tenderers in
RCF and relationship
Names of the Management Staff
Production Details along with its location: (In case of Authorized dealer / distributor
production details of their principal manufacturer is to be furnished)
1. Installed Production Capacity:
2. Current Production Level:
List of Major clients mentioning order no against each client for supply of
Bentonite sulphur during the last 7 (Seven) years. (PO copies to be submitted)
Out of that one PO copy of Rs. 4.11 Crore OR 2 PO copies of Rs. 2.57 Crore
each OR 3 PO copies of Rs. 2.06 Crore each must be enclosed
Description of Quality Control Programme: (Attach separate sheet, if required).
In case of NSIC registered unit copy of same is to be enclosed.
Agreed / Not Agreed
Enclosed / Not enclosed
Enclosed / Not enclosed
Enclosed / Not enclosed
Enclosed / Not enclosed
Enclosed / Not enclosed
Enclosed / Not enclosed
MT/ day or month or yr.
MT/ day or month or yr.
Enclosed / Not enclosed
Enclosed / Not enclosed
The vendors will be pre qualified based on the above criteria and offers of only those bidders who shall satisfy these criteria
shall be considered.
SIGNATURE
NAME & ADDRESS
SEAL
Page 7 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
PROCEDURE FOR AWARD OF PURCHASE OR SERVICE CONTRACTS
THROUGH e-REVERSE-AUCTION (e-RA)
Annexure IV
The following shall be the general procedure for carrying out the process of procurement and award of purchase /
service contracts through e-Reverse Auction (e-RA) route. The procedure given hereunder may be changed
/modified, from time to time due to operational, legal or other compliance requirements.
The guidelines given below are to be read and understood carefully before submission and acceptance to the
same in the attached prescribed Format A – Process Compliance Form alongwith the Technical and Unpriced Commercial Bid.
(A)
General guidelines:
1)
a)
b)
c)
The bidders shall be, initially, required to submit their offers in 3 separate envelopes,
1st envelope shall contain EMD wherever called for
2nd envelope shall contain ‘Technical & Un-priced Commercial Bid’
3rd envelope shall contain ‘Price Bid’
1)
The e-RA process of finalization of award of a contract shall have three stages. In Stage I envelope 1st
will be opened and envelope 2nd will be opened subject to receipt of EMD wherever called for. In Stage
II envelope 3rd will be opened. Both these stages are physical (paper) document stages. In Stage III, eRA will be conducted and is the decisive stage for finalization of the tender as per NIT.
The Technical & Un-priced Commercial Bid shall also contain the “Format A - Process Compliance
Form” duly signed by the bidder, confirming acceptance of all the terms for participating in the Reverse
Auction. Non-acceptance / Non-submission of the “Process Compliance Form” shall be a basis for rejection
of the offer and the tenderer will not be eligible to participate in the e-RA.
The first part of the offer, Technical & Un-priced Commercial Bid, shall be opened on the due date and
time as per the NIT. Wherever NIT terms provide, the bids will be opened in the presence of the
representatives of those bidders who choose to remain present.
After opening of the Technical & Un-priced Commercial bids, same shall be scrutinized for technical and
commercial acceptability including the pre-qualification criteria (the existing pre-qualified suppliers shall be
exempt from these criteria during their validity period). The offers not fulfilling the techno-commercial
conditions as per the NIT shall be rejected outright.
The offer(s), which are technically and commercially acceptable including pre-qualification criteria, shall be
eligible for price bid opening and all such techno-commercially acceptable tenderers shall be considered at
par. Wherever the NIT so provides, the Company will intimate the qualified tenderers about due date and
time of price bid opening and the bidders have the option of attending such opening of the Price Bids. The
offers will be evaluated as per the evaluation procedure mentioned in the NIT.
After opening the price bids and arriving at the lowest evaluated cost to RCF, the tenderers whose price
bids have been opened shall be required to participate in the e-RA event conducted by the RCF’s Service
Provider.
The Lowest Evaluated Cost or Unit Rate obtained amongst the Price Bid opened in Stage II will Generally
be the Opening Bid Price (OBP) for e-RA.
General Terms And Conditions Of e-RA:
2)
3)
4)
5)
6)
7)
(B)
1)
2)
3)
4)
5)
For the reverse auction, technically and commercially acceptable tenderers and whose price bids have been
opened only shall be eligible to participate.
RCF will inform the tenderers in writing the details of service provider including contact details to enable
them to contact and also to obtain any clarification / training on the modalities of e-RA.
Present RCF’s service provider’s contact details are enclosed as Format-C.
Business rules like event date, time, start price, bid decrement, extensions, etc. will be communicated by
the service provider as advance intimation for participation in e-RA process.
Tenderers have to enclose the duly signed & filled-in compliance form in the prescribed Format A– namely
Process Compliance Form along with the Technical & un-priced commercial bid. Non-acceptance / Nonsubmission of the “Process Compliance
Page 8 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
Form” shall be a basis for rejection of the offer and such tenderer will not be eligible to participate in the eRA.
6)
It is mandatory for tenderer to have a valid digital signature certificate issued by any of the
valid Certifying Authority approved by Government of India for participation in the Reverse
Auction event at the time of submission of offer. Further the tenderer shall ensure that said
digital signature has enough future validity period to facilitate the tenderer to participate in
the e-RA. Accordingly, wherever, the validity is expiring, the tenderer shall take due care to
get it extended before its expiry. The cost of obtaining such digital signature shall be borne by
respective tenderer. As valid digital signature is one of the pre-condition for participation in e-RA event, if
any tenderer does not have valid digital signature or the same has expired on the date of e-RA event, he
will not be eligible to participate in the e-RA event.
7)
e-Reverse Auction shall be normally conducted at evaluated cost unless otherwise mentioned clearly in
Notice inviting Tender. RCF will provide the evaluation sheet (e.g.: EXCEL sheet) to each tenderer,
wherever required, before the start of reverse auction to arrive at “Evaluated Cost to RCF” as detailed in
NIT.
8)
Reverse auction will be conducted on scheduled date & time as fixed by RCF’s service provider, in
consultation with RCF. RCF’s service provider will communicate the schedule to the eligible tenderers.
9)
At the end of e-RA, the evaluated cost of the lowest tenderer will be displayed on the auction website.
10) The lowest tenderer has to fax / e-mail the price confirmation of the final bid price through duly filled-in
and signed/scanned Format B – Price Confirmation Form to RCF immediately after closing of e-RA
event.
11) The reverse auction will be treated as closed only when the bidding process gets closed in all respects for
the item listed in the e-RA event.
(C) Business Rule for finalization of the tender under e-RA:
1)
2)
3)
4)
5)
6)
7)
(i)
It shall be the responsibility of the tenderer to be ready for e-RA with all the requirements including valid
digital signature.
Valid Digital Signature certificate is mandatory for login into e-RA site and further participation in e-RA.
The tenderer shall be assigned a Unique User Name (Login ID), Password & Alias Name by RCF’S
SERVICE PROVIDER for each event. This will be communicated by email at the time of intimation of date
and time of the event.
Tenderers are advised to change the Password and edit the information in the Registration Page after the
receipt of initial Password from RCF’S SERVICE PROVIDER to ensure confidentiality.
All bids made from the Login ID given to tenderer will be deemed to have been made by them.
e-Reverse Auction (e-RA) [ON-LINE BIDDING ON INTERNET] shall be conducted by RCF through it’s duly
appointed service provider, on pre-specified time & date. The tenderers shall have to log into the tender
site and take part in e-RA from their own offices/ place of their choice. Internet connectivity and other
paraphernalia requirements shall have to be ensured by tenderers themselves.. In order to ward-off such
contingent situation like internet connectivity failure, power failure etc., tenderers are requested to make
all the necessary arrangements / alternatives whatever required so that they are able to circumvent such
situation and still be able to participate in the reverse auction successfully. However, the tenderers are
requested not to wait till the last moment to quote their bids to avoid any such complex situations. It is to
be noted that either RCF or RCF’S SERVICE PROVIDER shall not be responsible for these unforeseen
circumstances.
RCF shall not have any liability to tenderers for any interruption or delay in access to the site irrespective of
the cause.
RCF’S SERVICE PROVIDER shall arrange to train and / or provide clarifications to the nominated person(s)
of the tenderer, if required and if requested for, by the tenderer, without any cost, specifically for the
tenderers who will participate 1st time in e-RA. The training / clarifications can be obtained by the
tenderers on followings:
Methods to enter in the system of RCF’s e-RA through Internet by using Login Id, Password and Alias
Name.
Page 9 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
(ii) The significance of various text boxes displayed on the screen for bidding during e-RA.
(iii) The methods and sequences of filling of Text boxes in the website and submitting the same.
(iv) The Methods Of Entering The Decreasing Price Bids: Service Provider shall explain all the Rules
related to the Reverse Auction mentioned in the Business Rules Document to be adopted, as per NIT. The
tenderer has to approach for such training and for such clarifications, if any to service provider well in
advance. The declared events will not be postponed for this.
8)
9)
10)
11)
12)
13)
14)
15)
16)
The tenderer will be able to view the following on the Auction site screen along with the necessary fields in
the Reverse Auction:
Auction Date
Start Time
Duration Of The Event
Auto Auction Extension Clause / Rule
Balance Time Available In Minutes
Opening Bid Price
Decrement Value.
Leading Bid In The Auction (Current Lowest Bid Price)
Bids Placed During The Event
BID PRICE: The Tenderer has to quote the Evaluated Cost to RCF for the items specified. Any technocommercial loading, to arrive at the Evaluated Cost to RCF, shall be intimated to tenderers prior to e-RA
event in the form of Evaluation sheet. The detailed evaluation procedure of bids is mentioned in the NIT.
e-Reverse Auction: RCF will declare its Opening Bid Price (OBP), which shall be displayed to all
tenderers during the start of the Reverse Auction. The tenderer will be required to start bidding after
announcement of Opening Price and decrement amount. OBP displayed on screen is the Evaluated Cost to
RCF. The offered bid price shall be a price lower than start bid price or the leading bid price(current lowest
price when auction is on) by one decrement value or multiples of the decrement value. The process shall
be repeated till the end of the auction. Any bid offer is made with reduction other than in one decrement
value or multiples of the decrement value, will be treated as invalid bid and will be rejected in the e-RA.
(For example : Say OBP is Rs 100000, decrement value is Rs 100 or multiple of Rs 100, then 99900,
99200, 89000,88900 etc are examples of valid bid, where as 99850, 99225, 89123 etc are examples of
invalid bids).
Reverse Auction shall be for a period of 60 minutes or as per RCF’s requirement. If a tenderer places a bid
in the last 5 minutes of closing of the Reverse Auction and if that bid gets accepted, then the duration of
the auction shall get extended automatically for another 5 minutes, from the time that bid comes in and
such auto-extension will be continued till the bid is received & accepted in such extended 5 minutes. If
the bid does not get accepted in last 5 minutes, the auto-extension will not take place. In case, there is no
bid in the last 5 minutes of closing of Reverse Auction, the auction shall get closed automatically without
any extension. However, tenderers are advised not to wait till
the last minute or last few seconds to enter their bid during the last five minutes/auto-extension period to
avoid complications related with internet connectivity, network problems, system crash down, power
failure, etc. which ultimately leads to non acceptance of such offer.
The bidding of the prices on-line in e-RA shall be carried out with utmost care by the tenderers.
Bids once made by tenderer, cannot be cancelled or withdrawn or modified.
After the completion of e-RA, the Closing / Final Bid Price (CBP) shall be available on auction screen.
At the end of the Reverse Auction, L1 tenderer (i.e. tenderer who has quoted lowest final closing bid price
in the e-RA event) has to provide price confirmation giving a detailed break up through email or fax on
tenderer’s letter-head(physical/scanned) immediately as per attached prescribed FORMAT B – Price
Confirmation Form. In case the tender involved bidding for total evaluated cost for more than one item,
the percentage reduction received in e-RA Final Bid Price shall be applied equally to all the items included
in the total evaluated cost.
During Reverse Auction, if no bid is received within the specified time, RCF, at its sole discretion, may
decide to reschedule / scrap the Reverse Auction process / proceed with conventional mode of tendering /
Page 10 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
17)
18)
19)
20)
21)
22)
23)
(D)
1)
2)
3)
4)
5)
or finalize the tender based on Price Bid received and opened in Stage-II, after negotiation or without
negotiation, with L1 bidder at the Stage II or re-float the tender.
Placement of order on the conclusion of Reverse Auction shall be at the discretion of RCF. The bidders are
to note that lowest Bid Price obtained on the conclusion of the e-RA may not be the only criteria for
awarding a contract.
RCF may, at its sole discretion, cancel the e-RA event or the tender itself, before, during or after the e-RA
event.
RCF reserves the right to negotiate, if required, with L1 bidder even after conclusion of the e-RA, at RCF’s
sole discretion.
A repeat e-RA will not be conducted, unless tender is refloated except as indicated in para 16 above.
It shall be the prerogative of RCF to offer the Final / Closing Price of Reverse Auction to the other bidders
for matching in case RCF decides to have more than one supplier/contractor. Such Bidders shall be offered
to confirm their acceptance to match L1 FINAL / Closing Price in Reverse Auction in sequence of their
ranking as L2, L3,L4,…. based on the last bid made by each of the tenderer in e-RA event, if required. In
case of such splitting of contract, the such matching of rates by L2,L3,L4,…. shall be with rates ( ‘single
item’ /’all the items in case of more than one item’/ ‘schedule of rates’ type of contracts ) finalized with L1
party.
RCF’s decision for award of Contract shall be final and binding on all the tenderers.
Any other form of submission of revision in price, on his own by the tenderer before, during or after e-RA
shall be invalid.
Other terms & conditions of e-RA:
The tenderer shall not indulge either by himself or through any of his representatives in Price manipulation
of any kind either directly or indirectly and shall not divulge, in any manner, the details of rates and other
information connected with the tender to other suppliers / tenderers.
The tenderer shall not divulge particulars of his Bids or any other exclusive details of RCF to any other
party.
RCF and/or RCF’S SERVICE PROVIDER shall not have any liability to tenderers for any interruption or delay
in access to the site irrespective of the cause.
RCF and/or RCF’S SERVICE PROVIDER is/are not responsible for any damages, including damages that
result from, but are not limited to negligence.
RCF and/or RCF’S SERVICE PROVIDER will not be held responsible for consequential damages, including
but not limited to systems problems, inability to use the system, loss of electronic information etc.
Page 11 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
FORMAT-A
e-Reverse-Auction Process Compliance Form
To
M/s RCF Ltd.
Mumbai / Thal
Attention:
Sub:
Ref:
Acceptance to the Process related Terms and Conditions for the e-Reverse Auction and
Confirmation for Participation in the e-RA.
RCF NIT No : ………………………………….
Dear Sir,
We hereby confirm the acceptance to the terms and conditions of e-Reverse Auction and in particular, the
following:
1)
2)
3)
4)
5)
6)
7)
The undersigned is authorized representative of the Company/Firm.
We have carefully gone through the NIT, Tender Documents and the procedure, terms and conditions,
business rules and other conditions governing the e-Reverse Auction as well as this document.
We undertake, whenever required by us, to obtain necessary training / clarifications on the auction portal
toll and also to understand the functionality of the same thoroughly from RCF’s SERVICE PROVIDER.
We confirm that RCF and RCF’S SERVICE PROVIDER shall not be liable & responsible in any manner
whatsoever for my/our failure to access & bid on the e-auction platform due to loss of internet
connectivity, electricity failure, virus attack, problems with the PC, any other unforeseen circumstances
etc. before or during the auction event.
We also confirm that we have a valid digital certificate issued by a valid Certifying Authority and know
that valid digital signature is required to participate in e-RA event. We enclose herewith self attested
copy of such certificate.
We, hereby confirm that we will honour the Bids placed by us during the e-RA process.
We also confirm that we will fax / e-mail the price confirmation & price break up of our quoted price as
per FORMAT B – Price Confirmation after the closing of reverse auction event
Signed hereunder, in confirmation of above.
Signature With Company Seal
Name:
Company / Organization:
Designation Within Company / Organization:
Address Of Company / Organization:
E-Mail Id:
Tel No:
Mobile No.:
Page 12 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
FORMAT-B
Final Bid Price Confirmation Form
To
M/s RCF Ltd.
Trombay Unit / Thal Unit
Kind Attention:
Sub: Final price quoted during Reverse Auction and price break up
Ref:
RCF NIT No: …………………………………
Reverse Auction date: …………………………………
Dear Sir,
We confirm that we have quoted the (FBP) Final Bid Price to RCF of ………………………………………….. (in figures)
……………………………………………………………………………………………
………………………………………………………………………………… (in words) (Price quoted on the basis of Evaluated cost
to RCF ) as our final lump sum price(s) during the e-Reverse-Auction conducted with reference to above NIT and
date of e-RA.
The Price Breakup attached as per RCF evaluation sheet (excel) format.
Thanking you,
Yours Faithfully,
Signature with Company seal
Name:
Company / Organization:
Designation within Company / Organization:
Address of Company / Organization:
E-mail Id:
Tel No.:
Mobile no:
(Sign this document and Fax at + 91 - 022 – 25522320/233)
Page 13 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
FORMAT C
CONTACT INFORMATION of RCF’s
present e-RA Service Provider :
Rashtriya Chemicals & Fertilizers Ltd
Trombay (Mumbai) / Thal
C1 India Private Limited.
Coral Classic Commercial Society
Limited,
Unit no 603, 6th Floor, Near Ambedkar
Garden,
20th Road, Chembur, Mumbai - 400 071.
Contact person:
Chandan B: chandan.b@c1india.com
Mobile: 9930315405 landline 02266865610
RCF’s concerned officer’s –
Name :
Designation
Contact No
Email Id
Steven Crasto :
steven.crasto@c1india.com
Mobile No: 9820662680 landline:02266865634
Page 14 of 15
RASHTRIYA CHEMICALS & FERTILIZERS LIMITED
(A Government of India Undertaking)
Administrative Building, Chembur, Mumbai 400 074. Maharashtra, INDIA
Phone: 00 91 22 2552 2262 / 2552 2358 / 2552 2197
Fax: 00 91 22 2552 2320
e-mail: mwmeshram@rcfltd.com,annejoseph@rcfltd.com , asgill@rcfltd.com
Annexure –V
(FORMAT FOR SOLVENCY CERTIFICATE)
(On Bank’s Letter Head)
______________________________________________________________________
REF NO: …………………
DATE: ……………
To Whomsoever Concerned
This is to certify that to the best of our knowledge and information, M/s___________________________ (Bidders
name with complete address), a customer of
our Bank, is respectable, and is capable of executing orders to the extent of Rs._________
(Rupees________________________). M/s _________________ have been our customer since ______ to date
and has been granted the following limits, at
present, against various facilities granted by the Bank:
……………………… ……………..
……………………… ……………...
This certificate is issued without any guarantee, risk or responsibility on behalf of the Bank or any of its officials.
This certificate is issued at the specific request of the customer.
Yours faithfully,
(Bank Official’s signature & stamp)
Page 15 of 15