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PLANET COMICON - KANSAS CITY
March 13-15, 2015
Exhibit / Artists Alley Space Qty
Price
Exhibitor/Advertiser Information
Space must be reserved and paid no later than February 6, 2015
to guarantee inclusion in the Program Guide.
Company Name: _______________________________________________
10’x10’ Inline Booth.............. $550 ___________ ________________
Includes one 8’x30” table, 2 chairs, 3 exhibitor badges. Price increases to $600 after February, 6, 2015.
Contact Name: _________________________________________________
10’x10’ Corner Booth............ $725 ___________ ________________
Includes two 8’x30” tables, 2 chairs, 3 exhibitor badges. Price
increases to $775 after Feburary 6, 2015.
Artists Alley Table.................. $215 ___________ ________________
Includes one 6’ table, 2 chairs, 2 Artists Alley badges, 1 Program
Guide listing. Price increases to $235 after February 6, 2015.
Additional Badges................... $60 ___________ ________________
List names for add’l badges __________________________________________
_________________________________________________________________________
_________________________________________________________________________
Space Subtotal
_________________
Sponsorship PackagesPrice
Primary Event Sponsor..................... $24,995
________________
Platinum Sponsor............................. $14,995
________________
Gold Sponsor....................................... $5,995
________________
Silver Sponsor..................................... $1,995
________________
Bronze Sponsor................................... $1,695
________________
Sponsorship Subtotal
_________________
Program Guide Advertising Qty
Price
Back Cover.......................... $1,295
___________ ________________
Inside Front Cover................ $995
___________ ________________
Inside Back Cover.................. $995
___________ ________________
Full Page................................. $795
___________ ________________
Half Page (Horz. or Vert.)..... $425
___________ ________________
Quarter Page......................... $225
___________ ________________
Eighth Page............................ $125
___________ ________________
Advertising Subtotal
_________________
Grand Total
_________________
Additional Services
Services including electrical, internet, telephone access, furniture
and more are available through third-party organizations at an additional charge. This information will be available from convention
management prior to the show.
Missouri State Tax Informaiton
Display Name As: ______________________________________________
Address: _______________________________________________________
_________________________________________________________________
City, State, Zip __________________________________________________
Phone: _________________________________________________________
Email: __________________________________________________________
Website: _______________________________________________________
Type of Exhibit: (select one)
[ ] Publisher/Manufacturer [ ] Retailer/Dealer [ ] Gaming
[ ] Artist/Writer [ ] Small Press [ ] Webcomics
Type of Merchandise: (select all that apply)
[ ] New Comics [ ] Silver/Bronze Age [ ] Golden Age
[ ] Toys (new) [ ] Toys (classic) [ ] Collectibles [ ] Games
[ ] Prints [ ] Clothing [ ] Arts/ Crafts
[ ] Other________________________________________________________
Payment Authorization
We accept payment by check, money order, Mastercard and Visa.
Checks should be made payable to “Planet Promotions”. Please fill
out the following information to pay with a credit card. The charge
will appear on your statement as a charge from “Atlas Comics
& Collectibles” or “Planet Comicon”. You may also pay for booth
space through PayPal. Our PayPal payment address is paypal@
atlascomics.com. If you wish to pay using PayPal, you may send
payment using that address or you may request that we send you
a PayPal invoice. You must provide us with your PayPal payment
address if you wish to receive an invoice.
[ ] Visa [ ] Mastercard [ ] Check [ ] Money Order
Card Number: __________________________________________________
Expiration Date: __________ Security Code: _____________________
Name on Card: _________________________________________________
Signature: ______________________________________________________
I hereby authorize Planet Comicon to charge fees to this account.
Submission
I hereby acknowledge that I have read, understood and agreed
to the Planet Comicon Rules and Regulations (see next page) and
application portions of this contract. I further acknowledge that
failure to abide by Rules and Regulations may result in the loss of
my exhibitor priviledges without recourse or refund. I acknowledge that reservations of space are not final until approved by PCC
management.
Print Name: _____________________________________________________
Signature: ______________________________________________________
Date: ___________________________________________________________
It is the responsibity of exhibitors at Planet Comicon to collect and
pay Missouri State Sales Tax. Forms for tax registration and payment are available online or from convention management.
PCC is committed to ensuring that exhibits are genre appropriate and reserves the right to reject applications for any reason. We will contact you after receipt of your application — typically within 3 business days — to confirm your application or request further information.
Submit this page with your payment to Planet Promotions, PO Box 25095, Overland Park, KS 66225 or cjd1@mindspring.com.
2015 SPONSORSHIP PACKAGES
Don’t see the sponsorship package you’re looking for?
Contact Kirk Chritton (kirk@comicscareer.com) to develop a custom sponsorship package.
Primary Event Sponsor $24,995 (limit 1)
PRIMARY SPONSOR SIGNAGE: Prominent signage in
primary sponsor position near the entry and registration
areas of the event and on select directional signage. Primary logo position in all group sponsorship images before and during the show.
MAIN PANEL HALL NAMING RIGHTS: Your company
name used in association with the largest panel hall (capacity approximately 2,500 per event). Signage in all panel rooms.
EXHIBIT SPACE: 10’ x 20’ end cap Exhibit Hall space, add
up to 4 additional 10’x10’ sections at 50% off exhibitor
rates. Includes 10 exhibitor badges.
PROGRAM GUIDE: Two full page ads in program guide.
Upgrade one page to cover position at no cost, based on
availability.
INTERMISSON VIDEO: 30-second video or your logo featured during intermissions between events in the Grand
Ballroom and Great Hall panel rooms.
TOTE BAG SWAG: Include an item in the official convention tote bag available for sale to attendees (2,000 units).
Gold Sponsor $5,995 (limit 2)
SPONSOR SIGNAGE: Prominently placed signage in the
queue area. Logo included in all group sponsorship images before and during the show.
PROGRAM GUIDE: Two full page ads in program guide.
EXHIBIT SPACE: 10’ x 10’ Exhibit Hall space, add up to 1
additional 10’x10’ section at 50% off exhibitor rates. Includes 5 exhibitor badges.
TOTE BAG SWAG: Include a promo item in the official
convention tote bag available for sale to attendees (2,000
units).
WEBSITE PRESENCE: Logo featured on website.
Silver Sponsor $1,995 (limit 4)
SPONSOR SIGNAGE: Logo included in all group sponsorship images before and during the show.
PROGRAM GUIDE: Full page ad in program guide.
EXHIBIT SPACE: 10’ x 10’ Exhibit Hall space, add up to 1
additional 10’x10’ section at 50% off exhibitor rates. Includes 4 exhibitor badges.
TOTE BAG SWAG: Include a promo item in the official
convention tote bag available for sale to attendees (2,000
units).
WEBSITE PRESENCE: Logo featured throughout website
and in association with panel programming information
in print and digital media.
WEBSITE PRESENCE: Logo included in group sponsorship
messages on website.
Platinum Sponsor SPONSOR SIGNAGE: Logo included in all group sponsorship images before and during the show.
$14,995 (limit 1)
SPONSOR SIGNAGE: Prominent signage near the entry
and registration areas of the event and on select directional signage. Logo included in all group sponsorship images before and during the show.
LOGO ON CREWMEMBER T-SHIRTS: Your company logo
exclusviely featured on t-shirts worn by volunteers and
select staff members.
PROGRAM GUIDE: Two full page ads in program guide.
Upgrade one page to cover position at no cost, based on
availability.
EXHIBIT SPACE: 10’ x 20’ end cap Exhibit Hall space, add
up to 4 additional 10’x10’ sections at 50% off exhibitor
rates. Includes 6 exhibitor badges.
TOTE BAG SWAG: Include an item in the official convention tote bag available for sale to attendees (2,000 units).
WEBSITE PRESENCE: Logo featured prominently on website.
Bronze Sponsor
$1,695 (limit 8)
PROGRAM GUIDE: Half page ad in program guide.
EXHIBIT SPACE: 10’ x 10’ Exhibit Hall space. Includes 3
exhibitor badges.
TOTE BAG SWAG: Include a promo item in the official
convention tote bag available for sale to attendees (2,000
units).
WEBSITE PRESENCE: Logo included in group sponsorship
messages on website.
2015 PROGRAM GUIDE ADVERTISING RATES
Space Deadline: January 30, 2015
All images must be embedded. All fonts
must be rasterized or converted to paths.
Copy Deadline: Feburary 13, 2015
All ads are full color. All ads should have
CMYK color, 300 dpi resolution.
Acceptable formats: InDesign, EPS, TIFF,
JPG, or PDF.
Ad Size
Back Cover*
Planet Comicon reserves the right to reject
advertisements for any reason.
Ads may not include copyrighted or trademarked properties without written permission of the owners.
Price
Dimensions
We will not accept ads featuring nudity,
sexual content, graphic violence, or other
objectionable content.
NOTE: Positioning is not guaranteed. Position consideration is based on sponsorship
level and earliest space reservations.
Live Area
$1,295
Trim: 6-5/8” x 10-1/4”, Bleed: 1/8”
Inside Front Cover*
$995
Trim: 6-5/8” x 10-1/4”, Bleed: 1/8”
Inside Back Cover*
$995
Trim: 6-5/8” x 10-1/4”, Bleed: 1/8”
Full Page
$795
Trim: 6-5/8” x 10-1/4”, Bleed: 1/8”
Half Page - Vertical
$425
Trim: 3-5/16 x 10-1/4”, Bleed:
1/8”
Keep essential items 3/8” from top, bottom, left
Half Page - Horizontal
$425
Trim: 6-5/8” x 5-1/8”, Bleed: 1/8”
Keep essential items 3/8” from sides and bottom
Quarter Page
$225
Trim: 3-5/8” x 5-1/8”, Bleed: 1/8”
Inquire for live area requirements
Eighth Page
$125
Trim: 2-7/8” x 2-3/8”
Eighth page ads do not bleed.
Keep essential items 3/8” from all sides
CONVENTION AND LOAD-IN SCHEDULE
Open to the Public
Set-up and tear-down
Important Notes
Friday, March 13, 2015
Noon* - 7 PM
Saturday, March 14, 2015
10:00 AM* - 7 PM
Sunday, March 15, 2015
10:00 AM - 5 PM
*Advance ticket holders may be admitted up to ½ hour early on Friday
and Saturday only.
Note that all hours are subject to
change. We will notify exhibitors of
updates to this schedule.
Set-up:
Thursday, March 12, 2015
10:00 AM (Approximate) - 8 PM
Friday, March 13, 2015
7:00 AM - 9:30 AM
Saturday, March 14, 2015
9:00 AM to 10:00 AM
Sunday, March 15, 2015
9:00 AM – 10:00 AM
Tear-down:
Sunday, March 15, 2015
5:00 PM – 11:00 PM
Note that all hours are subject to
change. We will notify exhibitors of
updates to this schedule.
We recommend Thursday set-up! No
vehicles will be allowed in to the hall
on Friday, March 13. No one will be
allowed into the Exhibit hall during
set-up and tear-down periods without a proper credential.
As the show approaches, we will
send out detailed information to all
vendors and creators with specific information on where to go and what
to expect with set-up.
PLEASE NOTE: For safety reasons, no
children under the age of 14 will be
allowed on the exhibit hall floor during set-up hours.
Materials Handling and Move-In Assistance:
Materials handling refers to the ability to ship your product to the event
and have it delivered to your booth
or artists alley space. Materials handling will be available through the
show decorator, George Fern Exposition & Event Services. We will provide
information regarding this service to
any vendor on request and a link will
be added to the website.
Move-In assistance refers to assistance on site to get material from
your vehicle to your booth space.
We will offer move in assistance during some load in hours on Thursday
March 12. This will be in the form of a
container approximately 9’ long and
approx. 4’ wide, with walls approximately 4’ tall and open on the long
ends. This container may be filled
with product and will be moved to
your booth space by forklift. PCC is
fronting the cost of this service and
there will be a modest fee, per load,
to help offset this cost. More information will be provided and we can
provide a picture of the container
PLANET COMICON, KANSAS CITY RULES AND REGULATIONS
These rules and regulations relate to the event
known as Planet Comicon, Kansas City, to be held
at Bartle Hall on March 13-15, 2015 (hereinafter the
“Event”). The show is owned and managed by Christopher Jackson, doing business as Planet Promotions
(Hereinafter the “Promoter”). “PCC” refers to show
management, including Promoter, Promoter’s employees, agents, representatives and assigns. An individual or company, its employees, representatives,
agents, and assigns, as described on the Application,
and seeking a license for use of space at the Event, is
hereinafter referred to as the “Exhibitor”.
1) Cancellation Policy: Exhibitor may cancel the application for space by giving written notice to PCC.
Cancellation prior to 45 days before the Event entitles Exhibitor to a refund in the amount of 50% of
that Exhibitor’s total payment. Cancellation 45 days
or closer to Event is not eligible for a refund and all
payments are forfeited.
2) Exhibits and Material:
a) Exhibits will be limited to those individuals, companies or entities offering materials, products or services of specific interest to attendees of the Event.
PCC reserves the right to determine eligibility of any
product or service to be offered at the Event. Exhibitors must list on the Application the participating
principals as the exhibitors of record. Only the sign
of Exhibitor may be displayed on the booth or in the
printed list of exhibitors of the Event.
b) Exhibitor agrees not to sell or distribute any adult
material to minors. All “Adults Only” material must be
either behind the table, or, if displayed on the table
or display rack in a manner physically accessible to
attendees, must be bagged and covered so that
minors may not open it. Any adult material depicting nudity must be “blinded” (i.e. the nudity or sexual
content must be covered). Adult films (in any format)
or magazines are not to be displayed openly. A sign
may be posted to let attendees know that Exhibitor
offers such merchandise. Exception: Magazines, such
as most Playboy magazines, which display no nudity
on the cover may be placed in an area of limited access to attendees and must be enclosed in a bag
or container so they may not be opened by minors.
Such magazines must be displayed in a manner that
minors cannot have physical access to those materials.
c) Promoter does not allow bootleg material of any
kind. Possession or sale of these materials is at the
risk of each Exhibitor. If bootleg material is brought
to PCC’s attention, PCC may require that such material be removed from display and not offered for sale.
d) Exhibitor agrees that its exhibit shall be admitted
and shall remain from day to day at the Event solely
by strict compliance with these rules. PCC reserves
the right to reject, eject or prohibit any exhibit in
whole or in part, or Exhibitor or any of Exhibitor’s
representatives, if PCC determines in good faith that
the exhibit is, in whole or in part, not in accordance
with these rules and regulations.
d) No materials promoting, advertising or relating in
any way to any other comic book and pop culture related event to be held in Kansas City, Missouri during
the year 2015 may be displayed or distributed without written permission of the PCC producer. Anyone
who is involved with or responsible for any such display or distribution is subject to having their admission credential to PCC revoked and to being removed
from PCC with no refund of the admission fee.
3) Limitation of Liability: Exhibitor agrees to indemnify and hold harmless PCC against all claims,
losses, suits, damages, judgments, expenses, costs
(including without limitation, reasonable legal fees)
and charges of every kind resulting from Exhibitor’s
execution of the Application and the license and occupation of space therein contracted for by reason
of personal injuries, death, property damage and any
other cause sustained by any person. PCC shall not
be responsible for loss or damage to displays belonging to Exhibitor, whatever the cause and including,
but not limited to, fire, storm, acts of God, air conditioning or heating failure, theft, pilferage, mysterious
disappearances, bomb threats, or other causes. All of
Exhibitors items brought to the Event are displayed
at Exhibitor’s own risk, and should be safeguarded at
all times. Promoter will provide the services of a reputable protective agency during the period of installation, show and dismantling, and Exhibitor agrees that
the provision of such services constitutes adequate
discharge of all obligations of PCC to supervise and
protect Exhibitor’s property within the Event. Exhibitor’s may furnish additional security at their own cost
and expense only with prior approval by PCC. Exhibitor agrees that PCC shall not be liable tin the event
of errors or omissions in Exhibitor’s official directory
listings or in any promotional material. PCC makes
no representations or warranties with respect to the
number of Event attendees or the demographic nature of such attendees.
4) Sub-Licensing and Booth Usage: Exhibitor shall
not sub-license or otherwise permit any person other than Exhibitor to occupy Exhibitor’s space, or any
part thereof, or to display and/or offer for sale any
items or merchandise not part of the license as reflected on the Application. Exhibitor must seek PCC’s
permission to sublet, share or sign over their space,
or any part thereof, to another party. Exhibitor may
not permit non-exhibiting individuals or entities to
conduct business within Exhibitor’s space without
express, written permission of PCC. In the case multiple entities or individuals share one exhibit space,
the person whose name appears on the contract assumes full responsibility for that space. PCC rulings
shall be final with regard to use of exhibit space.
5) Exhibitor is liable for any damage caused by Exhibitor to buildings, floors, walls, columns or any other portion of the exhibit hall, and to standard booth
equipment, as well as other exhibitor’s property.
Exhibitor may not apply paint, lacquer, adhesives or
other coating to any portion of the exhibit hall or to
standard booth equipment.
6) Venue requirements and restrictions: The Event
venue, Bartle Hall, has a list of requirements and restrictions relating to use of their facility. These will
be provided to exhibitors upon request and will be
posted to the web-site. All Exhibitor’s must comply
with all of these rules requirements and restrictions.
Violation of these requirements and restrictions constitutes violation of Exhibitor’s Application and may
result in action up to and including expulsion from
the Event, with no return of amounts paid pursuant
to the Application. PCC rulings shall be final with regard to such violations.
7) Sales Tax: Exhibitor is responsible for collection
and payment of Missouri State Sales tax. Exhibitor does not need a tax number in advance of the
Event. PCC will have available for exhibitors the documents necessary for making the required Sales Tax
filing or exhibitors may obtain such documents from
the State of Missouri. If there are any changes in the
requirements regarding Missouri Sales Tax, PCC will
notify exhibitors.
8) Sound regulations & Music performances: Exhibitor acknowledges that any live or recorded performances of music by or on behalf of Exhibitor at the
Event must be licensed from appropriate copyright
owners or their agents. Exhibitor warrants to PCC
that it will take full responsibility for obtaining any
necessary licenses to play or perform such music and
agrees to indemnify and hold harmless PCC from any
damages or expenses incurred by PCC due to Exhibitor’s use or authorization of use of such music. Mechanical or electrical devices which produce sound
must be operated so as not to disturb other exhibitors. PCC reserves the right to determine the placement and acceptable sound level of all such devices,
and may determine at what point sound constitutes
interference with others and must be discontinued.
9) Personnel and Attire: PCC reserves the right
to determine whether the character and/or attire
of booth personnel is appropriate for the Event. If
deemed not appropriate by PCC, booth personnel
may be asked to leave the Event and return when
the issue has been resolved, whether by change of
attire or other needed change. If Exhibitor does not
comply, PCC may require that Exhibitor remove the
personnel in question permanently from the Event.
10) Resolution of Disputes:
a) All disputes arising from or relating to the Event
shall be governed by the laws of the State of Missouri.
Any claims or actions must be exclusively brought in
the Courts of Jackson County in the State of Missouri.
Exhibitor agrees that Exhibitor is subject to the jurisdiction of such Courts. Exhibitor waives any right to
bring any claim or action in any other court or jurisdiction.
b) In the event of a dispute or disagreement between
Exhibitor and an official contractor, or between Exhibitor and a Labor Union or Labor Union representative, or between two or more exhibitors, actions
and decisions by PCC concerning this dispute or disagreement, and intended to resolve the dispute or
disagreement, shall be binding on Exhibitor.
11) Care and Removal of Exhibits:
a) Exhibitor, at their own expense, will maintain cleanliness of their exhibit. Exhibitor will further make efforts to maintain the cleanliness of aisles. Exhibitors
shall not place any display, display rack, chairs, tables
or other items in aisles during show hours. All items,
including merchandise and items used for display of
merchandise, must be kept within Exhibitor’s specified area.
b) Exhibitor’s display shall remain fully intact until the
Event has officially ended. Disturbing, closing down
or tearing out all or part of Exhibitor’s display prior
to the official end of the Event can result in refusal by
PCC to accept or process an application for exhibit
space at a future Planet Comicon. Exhibits must be
removed from the venue by the time which will be set
forth in Exhibitor materials to be provided, and is expected to be midnight on Sunday, March 15, 2015. If
Exhibitor fails to remove their exhibit by the required
time, PCC reserves the right, at Exhibitor’s expense,
to ship the exhibit by a carrier of PCC’s choosing and/
or to place the exhibit in a storage warehouse subject to Exhibitor’s disposition or to make such other
disposition of the exhibit as PCC may deem desirable. Exhibitor agrees that PCC shall incur no liability
for action taken with regard to Exhibitor’s materials
which have not been removed in a timely manner by
Exhibitor.
12) Insurance: Exhibitor is advised to see that its
regular insurance includes extraterritorial coverage,
and that it has its own theft, public liability and property damage insurance. Exhibitor may be required
to provide proof of insurance through issuance of a
certificate of insurance. Exhibitor will indemnify and
hold harmless PCC and others working on behalf of
PCC, including, but not limited to, volunteers, against
any and all damages, claims, actions, liabilities, costs,
recoveries, judgments, penalties and expenses of
any kind, including attorney/legal fees and disbursements) which may be recovered against or from PCC
as a result of some action or omission of Exhibitor.
Such obligation shall not be construed to negate,
abridge or reduce other rights or obligations of indemnity that would otherwise exist in the absence of
this agreement.
13) Amendment to Rules and Regulations: Any
matters not specifically subject of the preceding rules
and regulations shall be subject to the sole decisions
of PCC. PCC shall have full power in matters of interpretation, amendment and enforcement of said rules
and regulations.
14) Application acceptance: Deposit of Exhibitor’s
check or charging Exhibitor’s credit card account or
receipt of payment through PayPal shall not constitute acceptance of Exhibitor’s application. Exhibitor’s
application, and the accompanying license to occupy
space at the Event, shall not be binding until accepted by PCC.
15) Entire Agreement: This Application and the accompanying rules and regulations, shall constitute
the entire agreement between PCC and Exhibitor. It
may not be orally modified. Any subsequent agreement purporting to be a waiver or modification of
this agreement, to be enforceable, must be in writing
and signed by a duly authorized representative of the
party against whom enforcement is sought.