Application must be COMPLETLY filled out and required documentation attached (see checklist below) to be considered for entry!! Almond Festival 100th Year Application/Contract for Booth Space Sunday, February 22, 2015 8:00am-5:00pm RAIN OR SHINE EVENT Contact Name:___________________________________________________________________________________________ First Last Business Name: ___________________________________________________________________________________________ Mailing address:__________________________________________________________________________________________ City:_______________________________________________ State:__________________ Zip:___________________________ Phone:(_________)__________________Cell:(_________)___________________ Fax:(_________)______________________ Email:______________________________________________ Website:______________________________________________ Please describe use of your booth (include a list of prices & items you will be selling): __________________________________ __________________________________________________________________________________________________________ Booth Space Request Booth spaces are 10’x10’. All tents and display equipment are the responsibility of Vendor. (Mark your choice in the space below and enter the dollar amount on the right ) _____Single Booth 10’x10’ @ $100 Number of Spaces _______ Total: $____________ _____Single Booth 10 X 10 @ $50 (if your business is located within any of these towns/jurisdictions: Madison, Esparto, Capay, Brooks, Guinda, Rumsey) _____Single Booth 10'x10' @ $150 for food/beverage _____ Single Booth 10'x10' @ $25 for non-profit group Number of Spaces ________ Total: $____________ Number of Spaces ________ Total:$___________ Number of Spaces _______ Total: $___________ Notes to Vendor: *Bring your own tables, chairs, tents if desired. *Contact us if you need electricity; it may or may not be available. Most vendors bring generators (whisper quiet) if they need electricity. *Specific positions cannot be guaranteed. The Map Committee for the Esparto Town Park will be assigning spaces to best showcase your products. First come will be given priority but we will be using our best judgment on placement. *The event will be held rain or shine. *Set-up will be BEFORE 8am on Sunday, 2/22. *You will be directed to your position in the town park that morning. *Take-down will be after 5pm on Sunday 2/22. *Vendors can park near the town square while unloading; then must move their vehicles so that visitors/buyers can park their cars near your booth(s). PAYMENT: Full payment must be sent with the application. Checks and credit cards (incl. type of card, name on card, number on card, expiration date, security code, e-mail address for receipt) will be accepted. Application Checklist: □ □ □ □ □ □ Application Form (signed) Booth Fee(s) $1,000,000 Liability Insurance Rider Product List with Prices Proof of Non-Profit Tax Exempt Status Certified Growers Certificate PLEASE MAKE CHECKS PAYABLE TO: Esparto Regional Chamber of Commerce *Please DO NOT postdate check. Check will be deposited upon receipt. I hereby apply for booth space in the100th Annual Almond Festival on Sunday, February 22, 2015. I have read the rules (page 2) governing the Almond Festival and agree to abide by these and all Festival rules. I understand that there are no refunds, rain checks or extended show dates due to inclement weather. Date: Applicant Signature: ___________________________________________________________ Mail Application Materials To: Esparto Regional Chamber of Commerce P.O. Box 194 Esparto, CA 95627 E-mail: espartoregionalchamber@gmail.com Website: www.espartoregionalchamber.com Phone: 530.787.3242 Official Rules for 100th Annual Capay Valley Almond Festival 1. 2. The 100th Annual Almond Festival, will be presented by Esparto Regional Chamber of Commerce, the “Chamber”, in the Esparto Community Park, 17001 Yolo Ave, Esparto, CA 95627 on Sunday, February 22, 2015 from 8am to 5pm. Vendor agrees that, if accepted by the Chamber for the 100th Annual Capay Valley Almond Festival, the Chamber is under no obligation to rent booth space to the Vendor in future Festivals. Booth locations will be rented and assigned in accordance with the date payment is received and availability. Booth space will be open and staffed during all regular festival hours 8am-5pm on Sunday, February 22, 2015 and to be completely set-up by 8am and vehicles removed from the area by 7:15am. Absolutely NO VEHICLES will be permitted around or near the park area after 7:15am the morning of the event. Vendor agrees to allow the Chamber to use their photos and application materials for promotional purposes; to obtain written permission from the Chamber prior to using the Esparto Regional Chamber logo, Almond Festial logo, or any photos/art from the Esparto Regional Chamber of Commerce website in connection with the business. 3. It is the sole obligation of the Chamber to furnish an outdoor booth space. There are no refunds, rain checks or extended show dates due to inclement weather. The Chamber is not obligated to provide other services of any nature. 4. Vendor shall be liable for delivery, handling erection or removal of his/her own displays and equipment. All displays, equipment, merchandise and supplies must be contained within the assigned booth space. Only whisper quiet generators are allowed and must be indicated on your application. The grounds must be cleaned and returned to its original state in and around your booth by 6:00pm. 5. 6. 7. 8. 9. 10. Insurance, must be supplied by the vendor stating Esparto Regional Chamber of Commerce as Additional Insured with limits of $1,000,000 for Annual Capay Valley Almond Festival, an event at Esparto Community Park on February 22, 2015 (must have this text stated on it) and be obtained at the Vendor’s own expense. The Chamber assumes no risk and, by acceptance of this agreement, the Vendor expressly releases the Chamber and all of its representatives of and from any and all liability for any damage, injury or loss to any person or goods which may arise from the rental and occupation of said booth space by Vendor, and agrees to hold and save the Chamber and its representatives harmless of any loss or damage by reason thereof. Shahinian Insurance Services, Inc.(www.shahinianinsurance.com) and Act Insurance Pro (www.actinspro.com) are offering a one day $1,000,000 policy rider with certificate to 2015 Almond Festival Vendors at special one-day event rates. Failure by the Vendor to provide a certificate of liability insurance will result in cancellation of acceptance to the Annual Capay Valley Almond Fesitval and forfeiture of booth fees. The Chamber will not be liable for refunds or any other liabilities whatsoever for the failure to fulfill this contract due to acts of God, public enemy, strikes, statutes, ordinances or any legal authority, or any other cause beyond the Chambers' control. All pertinent Fire Codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety shall be strictly obeyed. Nothing shall be nailed, stapled, taped or otherwise fixed to any community or private property. Vendor will be required to have any and all business licenses, permits and requisite that are needed to operate his/her operation. Farmers Market; must include a certified growers permit, to be eligible for the Farmers Market. Health Permits: Packaged Food Vendors who provide food samples may be required to have a temporary food permit from Yolo County Environmental Health Department(530)666-8646. www.yolocounty.org Cancellation Policy: Booth Fees are non-refundable; absolutely no refunds will be given. This is a RAIN or SHINE event and there will be no exceptions. 11. Booth(s) locations will be assigned in accordance with the best interest of the festival, which the Chamber, at its sole descretion, shall have the right to decide. The Almond Festival is a juried show. 12. This Contract constitutes the entire contract between parties and no waivers, modifications or amendments shall be valid unless written upon or attached hereto and shall be approved in writing by the Esparto Regional Chamber of Commerce. Applicant Signature:___________________________________Date:____________ P
© Copyright 2024