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Secondary Schools’ United Nation s Symposium 2015 Secretariat Application Secretariat Application Secretariat Application To all SSUNS 2015 Secretariat Applicants: At the outset, thank you for your interest in SSUNS 2015! Being part of the SSUNS Secretariat offers you an opportunity to work with other hard working and passionate individuals to organize one of the premier high school model United Nations conferences in the continent. rd
Now in its 23 year, SSUNS has been held annually by IRSAM – The International Relations Students’ Association of McGill. Every November, SSUNS hosts approximately 1,300 high school student-‐delegates from schools all across the globe. Continuing this legacy of providing a unique instructive experience to both its delegates and staff, SSUNS th
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2015 will be held this year from November 12 to 15 , 2015. Over the course of four days, delegates will represent members of various United Nations bodies or international organizations to discuss issues of international importance in both present-‐day and historical debates within a diverse range of committee simulations. As a result, delegates will have the opportunity to immerse themselves in topics of international relations, foreign policy, diplomacy, negotiation, and the challenges of international consensus building. It is important to realize that Secretariat membership involves a substantial time commitment that spans from your acceptance of your position to the conference in November 2015. As well as completing the required tasks of your portfolio and those necessary for the execution of the conference, you will be expected to be a paid member of IRSAM, attend all IRSAM general meetings, SSUNS Secretariat meetings and SSUNS staff events. Your involvement on Secretariat may prevent you from participating in other extracurricular activities and will require careful time management skills so as not to impede on schoolwork. Nonetheless, if you are willing to make such a commitment, I assure you that the opportunities on the Secretariat are limitless. Being a part of the SSUNS Secretariat is an incredible opportunity to learn and grow as an individual, and the experience is tremendously rewarding in many ways. th
Please fill out the attached application form below and return it to the IRSAM mailbox 101 on the 4 floor of the SSMU Building or send it via email to sg@ssuns.org , with all necessary attachments by 6:00pm on Tuesday February 3 rd , 2015. Applications will be processed the weekend after the deadline. Only short-‐listed candidates must prepare for an interview in the week subsequent to submitting this application. IMPORTANT NOTE: Due to the delayed election period for the 2015 SSUNS Secretary-‐General, the Secretariat application is being released at the same time as the nomination forms for Secretary-‐
General. Please note that the Secretariat application remains separate from the election and that the applicants will have no influence and will not be allowed to lobby for any applicants to the 2015 Secretariat. No applications will be reviewed by the candidates for Secretary-‐General during the election period. Applications will only be opened by the elected Secretary-‐General after his/her th
announcement on January 20 , 2015. The Secretariat will be interviewed and selected by the elected th
Secretary-‐General and his/her chosen interview panel after January 20 , 2015. If you should have any questions regarding the positions on Secretariat, please consult the Interim Secretary-‐General, Ameya Pendse, the IRSAM Inc. Board of Directors, or the 2014 Secretariat members for your inquiries and advice. Thank you for taking this time to submit your application. Best of luck on your application and we hope to see you involved with SSUNS 2015 in some capacity! Sincerely, Ameya Pendse Interim Secretary-‐General, SSUNS 2015 sg@ssuns.org SS UNS 2 01 5 S ecretariat Applica tio n | P age 1 Secondary Schools’ United Nation s Symposium 2015 Secretariat Application Secretariat Application Secretariat Application Available Positions for the SSUNS 2015 Secretariat Described below are the positions currently available on the Secretariat. POSITION DESCRIPTION Undersecretary-‐
General, Committee Affairs Undersecretary-‐
General, Finance Undersecretary-‐
General, Information & Technology Responsible for the overall organization and substantive material of all committees at SSUNS. Major responsibilities include: selecting committees and dais members, training committees staff, editing and/or composing background guides. Also responsible for leading the team of Deputy Committee Affairs. Strong skills in communication, leadership, and a knowledge of international relations and the United Nations are required. Responsible for all financial aspects of SSUNS, including compiling and managing the conference budget, general accounting duties, revenue projections, and cash management during the conference. The USG Finance will be the primary budgetary liaison between SSUNS and its parent corporation, IRSAM, Inc. Responsible for designing and managing the SSUNS’ e-‐commerce website, the Secretariat e-‐mail system, online invoicing, interactive communication methods (including training materials or application systems), online records of all delegations, and SSUNS mobile apps. The USG IT will update the website throughout the year and be responsible for all technology and equipment throughout the duration of the conference. Knowledge of HTML is required; knowledge of PHP and Adobe Creative Suite is beneficial. Responsible for conference personnel, the organization of the Staff Room and Delegate Resource Centre, various entertainment events at and before the conference for both delegates and staff, merchandising and other logistical and personnel-‐related areas of concern to the Secretariat. The Chief of Staff is in charge of recruiting and training all staff members not working within the Committees portfolio, including Staff Coordinators, and coordinating logistics staff. Strong leadership and communication skills are an asset. Responsible for overall logistical infrastructure of the conference, including acting as a liaison between the Secretariat and the hotel, handling all contracts dealing with the logistical aspects of the conference (such as equipment rentals), and working with the Chief of Staff to organize the Staff Room, Delegate Resource Centre, and various entertainment events at the conference. The Chief of Operations will also be responsible for organizing events for delegates around McGill and Montreal such as McGill Tours. The Chargé(e) serves as the external face of the conference, acting as the primary liaison between all delegations and the Secretariat. The Chargé(e) is responsible for delegation recruitment, registration, committee assignments and managing incoming payments. Furthermore, the Chargé(e) is responsible for maintaining communication with delegations throughout the year via emails and newsletters, ensuring that delegations are aware of approaching deadlines, informed about conference policies, and up to date on all payments. A knowledge of Adobe Creative Suite or skills in design as well as strong communication skills are an asset. The Director of PR is responsible for the overall promotion of the conference, securing sponsorship for general revenue, and to fund the SSUNS Scholarship Program. Responsibilities also include organizing the committee guest speaker series, contributing to the delegate experience of Montreal, and obtaining discounts for use by conference participants. The Director of PR will also be responsible for overseeing the roles of the Deputy of Public Relations team, therefore strong leadership skills are required. Chief of Staff Chief of Operations Chargé(e) d’Affaires Director of Public Relations SS UNS 2 01 5 S ecretariat Applica tio n | P age 2 Secondary Schools’ United Nation s Symposium 2015 Secretariat Application Secretariat Application Secretariat Application A) Personal Information Name: Date of Birth (optional): Faculty/Program & Year: Email Address(es): Phone Number(s): Language(s) Spoken: Are you able to legally drive in Canada? (Y/N): B) Secretariat Position Preferences Please indicate your top 3 choices in order of descending preference (note that it is mandatory to put in all 3 choices): 1) 2) 3) C) Additional Questions Please answer the following questions on a separate page. These questions are intended solely for the purpose of understanding more about you as an applicant. (There is no word count; just use your best judgement.) 1) Briefly summarize any experiences or previous involvement (if any) in a Model UN conference or any other activities that may give a clearer profile of you and your related strengths. Please note that it is not a requirement as part of your application to have had any prior Model UN experience. Additionally, please describe any other assets that you may bring to the Secretariat and the value they might add, especially to the specific roles that you are interested in (such as bilingualism, proficiency in imaging software and design, teamwork experience, etc.). 2) SSUNS 2015 seeks to provide both an instructive and an innovative experience for its delegates and staff. What are your ideas and suggestions to improve SSUNS 2015 with respect to each of the portfolios you have applied for? Do you have any other general suggestions for the conference that may help to improve the conference overall? 3) SSUNS is one of the many portfolios under IRSAM – along with McMUN, External, Internal, The McGill International Review, and the IRSAM Delegation team. How do you see the SSUNS Secretariat in relation to directors and staff from other portfolios? What are some ways to improve the coordination of the SSUNS Secretariat with other portfolios, and how can they collaborate and interact with one another to provide IRSAM members with even more opportunities? 4) Please list any other activities or events that you are or will be involved in from now until the conference in November 2015. 5) For those applying for USG Committee Affaires, please provide a brief list of committees you envision for SSUNS 2015. 6) If you would like to include any additional forms, letters, CV’s, or statements that you feel may help your application, please attach all relevant material to this application at the time of submission. These materials are not mandatory. SS UNS 2 01 5 S ecretariat Applica tio n | P age 3 Secondary Schools’ United Nation s Symposium 2015 Secretariat Application Secretariat Application Secretariat Application I certify that the information on the form is accurate to the best of my knowledge and ability. Signature: __________________________________ Date: ___________________________ th
Please return all pages of the application form to the IRSAM mailbox, 101 on the 4 floor of the SSMU Building or by email to rd
sg@ssuns.org, b y 6:00 pm on Tuesday February 3 , 2015. SS UNS 2 01 5 S ecretariat Applica tio n | P age 4