1. real estate

TABLE OF CONTENTS
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6
GENERAL INFORMATION
BADGE REGISTRATION
Rules and Regulations
Motorized Vehicles and Equipment
Suitcasing Policy Statement
Dismantling Announcement
Security Tips
Exhibitor Badge Registration Information
Exhibitor Badge Registration Form
Ticket Order Form
SHEPARD
HOTEL INFORMATION
Hotel Information and Reservations
ADDITIONAL SERVICES
PROMOTION
Bloomin’ Exhibits - Information and Order Form
Projection Inc. Audio Visual Information and Order Form
Projection Inc. Electrical Service and Internet Information
Photography - Information and Contact Number
Sponsorship Opportunities
Advertising Opportunities in the LBM Expo Show Guide
Advertising Opportunities in the Lumber Co-operator
Best Booth Competition
Experient Lead Management Order Form
MCCA EXHIBITOR ORDERING GUIDE
Electrical
Cleaning
Telecommunications
Internet
Plumbing
Security
Rigging
LBM Expo ’15
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OFFICIAL RULES AND REGULATIONS
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6, 2015
1. Exhibitor agrees to pay for any labor service, electrical outlets, telephone service or any other services,
which may be required and/or ordered in conjunction with exhibitor’s display.
2. Dispensing or serving beverages or food from the booth must be approved by the NRLA and must be
purchased from the official caterer at the Hynes Convention Center. Dispensing of alcoholic beverages
is prohibited.
3. A standard sign with exhibitor’s name and booth number will be furnished by the NRLA. However,
exhibitor agrees to produce and pay for any additional signs desired, as well as pay any charges incurred
in connection with the installation/dismantle of such sign. No signs or placards should be posted in
exhibitor’s space or in any other part of said Convention Center by means of tacks, tape, nails or pins
to the walls, doors, or woodwork of said Convention Center.
4. All main aisle island exhibitors must be present in the exhibit hall for set up by 1 p.m. EST on
Monday, Feb. 2, 2015. No exhibitor may display outside the perimeters of contracted booth space.
5. No helium balloons are allowed in the Exhibition Hall.
6. NRLA cannot guarantee that companies exhibiting similar products or a competitor will not be
located in a nearby or adjoining booth space.
7. Any non-employee of an exhibiting company in possession of or displaying an exhibitor badge on
the Convention floor or at any event taking place in conjunction with the Convention will be removed
from the premises. This violation will result in charging the individual the highest badge rate.
8. Direct selling by Exhibitors to Contractors or Builders on the exhibit floor or at any event taking
place in conjunction with the Convention is prohibited. Violation of this provision will result in the
immediate removal of the Exhibitor’s booth and its personnel for the remainder of the Convention and
denial of exhibition privileges at the upcoming NRLA Convention & Exhibition.
9. All or any part of the space herein above designated is subject to reassignment and rearrangement
by the NRLA for the purpose of consolidation of display space for any reason. Judgment by the NRLA
with respect to such reassignment or rearrange-ment of space shall be final, although the total square
footage occupied by exhibitor resulting therefrom shall not be reduced or increased substantially without the consent of exhibitor, and if so a reduction or increase in the amount of rental payable shall be
appropriately adjusted.
10. NRLA hereby reserves the right to eject and remove an exhibitor or its exhibit without notice for
violation of any of the terms of this agreement without NRLA being deemed guilty of trespassing in any
manner whatsoever, in which case the rental specified herein shall be retained by NRLA as liquidated
damages. Exhibitor agrees to such additional rules and regulations as NRLA may deem necessary for the
proper conduct of the Exhibition.
11. Companies may make their selections for up to 600 sq. ft. of exhibit space prior to the first points
placement deadline. Those companies wishing to reserve more than 600 sq. ft., up to a maximum of
2,400 sq. ft. (prior to the first points placement deadline), may choose only from the designated areas
pre-determined by show management.
SOUND AND LIGHTING
Sound and lighting may not interfere with your neighbor’s ability to conduct business. Sound and lighting applications must be appropriate to the size of the booth and not exceed IAEM guidelines, i.e. not
more than 80-90 decibels from center aisle and no obstructive and continuous flashing bulbs. No live music performances or use of recorded music will be permitted unless the Exhibitor can demonstrate that it
has obtained the requisite copyright license from ASCAP, BMI, and other appropriate organizations.
INSTALLING AND DISMANTLING EXHIBITS
Shipments: Exhibitors must abide by all rules and guidelines of the Official Exhibition Service Contractor. All guidelines are clearly stated in the Exhibitor Services Manual. All services provided to the exhibitor by the Official Service Contractor must be paid in full prior to the close of the show. Dismantling of
exhibits before official show closing will result in a denial of exhibition privileges at the upcoming NRLA Convention & Exhibition as well as forfeiture of points for the year.
PAYMENT SCHEDULE AND CANCELLATION POLICY
1. Payment of space contracted under this agreement shall be as follows: (a) 50% deposit with application; (b) balance due on Friday, Aug. 15, 2014. If payments are not made by Exhibitor as required by
this paragraph, NRLA may, at its option, terminate this agreement without notice, or consider Exhibitor
last priority when assigning booth placement, or if space has been assigned to Exhibitor, reassign Exhibitor to different space. (NRLA will, at the very least, take a reduction in points used for preferential
placement.) Checks should be made payable to the NRLA. All payments must be made in U.S. currency.
2. If an Exhibitor has made a deposit or fully paid for space but notifies NRLA in writing, prior to
Friday, Aug. 15, 2014, of its intention not to exhibit, the NRLA may use the space as its sees fit, without obligation to re-rent the space or refund Exhibitor’s payment. In the event that NRLA attempts to
rent some or all of the space and succeeds in doing so, the original Exhibitor will receive a refund for
whatever part of the space was re-rented, minus a 30% processing fee. NO REFUNDS WILL BE MADE
FOR CANCELLATIONS MADE AFTER 4:59P.M. EST, Friday, Aug. 15, 2014, EVEN IF THE SPACE IS
THEREAFTER RENTED TO ANOTHER EXHIBITOR.
LBM Expo ’15
NO SHOW POLICY
If an exhibitor has fully paid for space and fails to notify the NRLA of it’s intention to not exhibit by Friday, January 30, 2015 and/or not present by Tuesday, February 3, 2015 by 1 p.m., the NRLA reserves
the right to charge the contracted exhibiting company for any services, which may be required and/or
ordered to adjust the exhibit space to provide an appealing and successful convention.
SUBLETTING SPACE
It is agreed by the parties hereto that the license contracted for by Exhibitor cannot be assigned by the
Exhibitor to any other party.
DESTRUCTION OR DAMAGE/CONVENTION CENTER
It is specifically understood and agreed by the parties hereto that should the Hynes Convention Center
become destroyed or damaged as to render unfit for purposes mentioned herein, then this agreement
shall be void as to both parties.
INDEMNITY
Any loss, damage or injury, which may occur to any person or property as a result of any negligent act
by the Exhibitor, its representatives, agents, employees, or contractors, shall be the responsibility of the
Exhibitor. Exhibitor shall indemnify, defend and hold harmless NRLA, its officers, directors, employees,
agents, and each of them, and the Hynes Convention Center from any and all claims made as a result
of the negligent acts of Exhibitor, its officers, directors, employees, agents, or contractors. The terms
of this provision shall survive the termination or expiration of this Agreement. Neither the NRLA nor
the Hynes Convention Center shall be responsible for any loss, damage or injury which may occur to
Exhibitor, its property, or its representatives, agents or employees unless such loss, damage or injury is
caused by the negligent acts of the NRLA or the Hynes Convention Center.
INSURANCE
All property of the Exhibitor is understood to remain under its custody and control, in transit to or
from or within the confines of the Hynes Convention Center, subject to the rules and regulations of
the Exposition. Exhibitor agrees to carry liability insurance against injury to the person and property of
others in the amount of at least $2,000,000 and shall name the NRLA and the Hynes Convention Center
as additional insureds on such insurance policy(ies). Exhibitor shall provide NRLA with certificates
evidencing such insurance coverage.
APPLICABLE LAWS
The rights, duties, and obligations of the parties, and the validity, interpretation, performance, and legal
effect of the Agreement shall be governed and determined by the laws of the State of New York.
SEVERABILITY
Any terms, clauses or condition which is subsequently adjudged invalid or illegal shall be stricken from
these Rules and Regulationsas as never included and all remaining valid and legal conditions, clauses,
and terms will thereupon comprise these Terms and Conditions.
FORCE MAJEURE
Should any circumstance beyond the control of, and not the fault of, NRLA prevent or materially affect
the NRLA Convention & Exhibition from being held as scheduled, or the exhibit space not being available for use herein specified due to war, governmental action or order, act of God, fire, strikes, labor
disputes or any other cause beyond the control of NRLA, this Agreement shall immediately terminate
and no fees shall be returned.
AMERICANS WITH DISABILITIES ACT
Exhibitor represents and warrants that its exhibit and product/service information shall comply with
the Americans with Disabilities Act, its regulations and guidelines (collectively “ADA”). Exhibitor shall
indemnify, defend and hold harmless NRLA, its directors, officers, employees and agents, and each of
them, from and against any and all claims and expenses, including attorney’s fees and costs, arising out
of or related to Exhibitor’s breach of this provision or noncompliance with any provision of the ADA.
CONDUCT OF EXHIBITORS/DRESS OF ATTENDANTS
Exhibitors shall be appropriately dressed in business attire. Costumes not regularly associated with the
business and professional character of the meeting and exhibition must have the approval of NRLA.
NRLA reserves the right to reject or prohibit any exhibit, or part thereof, including, without limitation,
any person, article, conduct, printed matter, catalogue, or souvenir, that, in its opinion, is not suitable
to and in keeping with the character of the exhibition. NRLA reserves the right without notice and with
no liability whatsoever for damages or loss, for inconvenience, or business interference, to close down,
dissemble, dispose of, store or clear away from the premises, or to order such work to be done at the
expense of the exhibitor, any exhibit display material, goods, property, or merchandise of any exhibitor
who fails to comply with any of the terms set forth in these Rules and Regulations.
These Rules and Regulations have been formulated in the best interest of all concerned and become a
part of the contract between the exhibitor and NRLA. All matters and questions not covered by these
regulations are subject to the decisions of management. These exhibit regulations may be modified and/
or amended by NRLA at its discretion.
Violations of any of these Rules and Regulations on the part of Exhibitor, its employees or agents shall,
at the option of NRLA, constitute cause NRLA to terminate this Agreement, expel Exhibitor from the
show, and Exhibitor shall forfeit all fees paid NRLA.
GO FOR THE GREEN: Add More Drive to Your Yards 5
SUITCASING POLICY STATEMENT
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6
The Northeastern Retail Lumber Association/LBM Expo (Show Management) is making preparations for its upcoming LBM Expo
’15 (Show) and doing its best to help your company have a successful show. Show Management has mandated increased measures to
protect exhibitors from suitcasing at the Show. This is the Show Management’s Suitcasing Policy, which will be posted using signage
around the exhibit hall and included in the onsite guide for all attendees.
DEFINITION OF SUITCASING
Any activity designed to solicit or sell products or services to delegates attending a meeting, conference, or event without the proper
authorization by the event sponsor or in ways that violate the rules of the event or exhibition.
SHOWCASE POLICY/NO SUITCASING
Please note that while all meeting attendees are invited to the showcase, any attendee who is observed to be soliciting business in the
aisles or other public spaces, in another company’s booth, or in violation of any portion of the Exhibition Policy, will be asked to leave
immediately. Additional penalties may be applied. Please report any violations you may observe to Show Management. Show Management recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite, a
restaurant, club, or any other public place of assembly. For the purposes of this policy, suitcasing violations may occur at venues other
than the exhibition floor and at other events. Show Management must be informed of any hospitality suites, and expressed consent must
be received prior to the event.
WHAT SHOW MANAGEMENT WILL DO
The Suitcasing Prevention Team
Show Management has created a Suitcasing Prevention Team that will be in place from the start of the Show to the conclusion of the
Show. This team will respond to all complaints regarding suitcasing. The team will be trained on what to look for and the appropriate
factors to determine if there is an issue. The Team will be composed of members of the Show Management staff as well as the Account
Executive and Floor Manager assigned to each section of the floor.
The Suitcasing Prevention Team will have the following responsibilities:
• Review complaints concerning suitcasing.
• Review each complaint off the Show floor and take appropriate action, including removal from the Show floor.
• Levy penalties for violations, up to and including, suspension from participation in future Shows.
WHAT CAN YOU DO
If you have a pending dispute regarding suitcasing at the Show, then you should consider the following:
Prior to the Show: If you feel there is a reasonable risk of a problem involving suitcasing, notify Show Management prior to arrival.
Onsite: If you suspect another company of suitcasing – report this to the Show Management office and someone from Show Management
will come to your booth immediately.
Show Management Action: Show Management will take one of the following actions:
Upon receipt of a complaint from an exhibitor, Show Management will review the complaint with the exhibitor. Show Management will
confer with other members of the Suitcasing Prevention Team to investigate the complaint and determine what action may be taken,
including meeting with the company that is accused of suitcasing. This will include:
• Remove anyone found violating the suitcasing policy; or
• If deemed advisable, Show Management will attempt to bring the accuser and alleged violating party together in a meeting in the Show
Management office in an attempt to resolve the matter, or
• Take no action if it is determined there is no action necessary.
If the Suitcasing Prevention Team determines that a complaint is valid but the violator will not attend such a meeting nor leave the Show
floor, then that party/company will be prohibited from exhibiting or attending in the following two (2) Shows.
(continued on next page)
LBM Expo ’15
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SUITCASING POLICY STATEMENT
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6
SHOW RULES
Exhibition Policy must be observed at all times. Violation of the Exhibition Policy could result in any or all of the following actions at the
discretion of Show Management.
• Closure of your booth.
• Loss of five years seniority in the points placement system (Total loss of points based on points earned during past 5 years).
• Exclusion from future Shows.
Specific rules that apply to any party in a dispute situation are:
• Do not enter or loiter around the booth of the other party.
• Do not harass or antagonize the other party.
• Do not remove anything from any exhibitor’s booth.
• Do not register or give a badge to anyone not qualified to be in the Show.
It is Show Management’s objective to do everything legally possible to protect you from suitcasing.
LBM Expo ’15
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DISMANTLING ANNOUNCEMENT
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6
Do not begin the dismantling process at your booth until 1 p.m.
on Friday, Feb. 6 out of respect for other exhibitors and delegates in attendance.
At the conclusion of the convention, we ask that you begin
dismantling within your booth. Empty crates and cartons will be
returned, starting with exhibitors with booths located in front of
the loading docks.
All exhibits must be removed by 9 p.m. Friday, Feb. 6. Shepard
will dismantle any exhibits not dismantled by 9 p.m. on
Friday, Feb. 6 and the exhibitor will be accountable for all
charges. All materials packed and remaining on the show fl o or
after 9 p.m., for which shipping instructions have not been
received, will be returned to the Shepard warehouse to await
shipping instructions. Any shipments returned to Shepard’s
warehouse will be charged accordingly.
Shepard will be available Friday, Feb. 6 (1 - 9 p.m.), for any arrangements you may need to make. PLEASE BE SURE TO SETTLE
YOUR INVOICE WITH SHEPARD BEFORE LEAVING THE EXPOSITION.
All outbound shipments requiring Shepard services will need a
completed Material Handling Agreement (MHA) turned into the
Shepard desk at the Service Center. The MHA is available at the
Shepard desk at the service center. DO NOT LEAVE THE MHA IN
YOUR BOOTH.
MARK YOUR
CALENDAR
Lumber and
Building Material
Expo ’16
SHOW DATES:
Feb. 10-12, 2016
LOCATION:
The Rhode Island
Convention Center
(RICC)
Providence, RI
For complete show information go to www.lbmexpo.com.
LBM Expo ’15
GO FOR THE GREEN-ADD MORE DRIVE TO YOUR YARDS
SECURITY TIPS
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6
The NRLA and Hynes Convention Center staff are interested in maintaining security to ensure that all exhibitors and attendees can transact their daily business in a safe and secure environment, with minimum distractions. Your assistance is needed
to enhance this security.
Uniformed Security Officers are also available for individual exhibitors during non-convention hours. To take
advantage of this service, and to obtain current pricing information, please contact Melena Henzel, manager,
convention & meetings, at 518.880.6342 or mhenzel@nrla.org.
TIPS TO ENHANCE SECURITY
1. During the preparation of your exhibit and before you ship your materials, take a few minutes to review everything with security
in mind.
2. Shipping cartons should not identify contents. Use coded labels.
3. Booth staffing plans should take the following into consideration
a. Who will be at booth during set-up and dismantling?
b. Who will be responsible for security?
c. Will an inventory list be available to check for complete delivery during set-up and complete shipment after dismantling?
d. Does all involved staff know that nothing of value should be left in containers labeled EMPTY?
NOTE: Items particularly vulnerable to theft include laptops, projectors, digital cameras, and all small items considered to have personal value.
The NRLA is not responsible or liable for any loss, damage or theft. The NRLA recommends that you provide your own insurance
coverage against all contingencies.
The best insurance is staying alert and aware of activities around you!
For complete show information go to www.lbmexpo.com.
LBM Expo ’15
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EXHIBITOR BADGE
REGISTRATION INFORMATION
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6
TO ASSIST US IN PLANNING LBM EXPO, PLEASE ORDER BADGES IN ADVANCE.
As an exhibitor, you are entitled to an allotment of badges based on the size of your booth.
The allotment schedule is as follows:
Standard Booths
Island Displays
10 x 10
10 x 20
10 x 30
6
10
12
10 x 40
20 x 20
14
14
Square Footage Spaces
20 x 20
20 x 30
14
20
(over 500 sq. ft.)
3 per 100 sq. ft. — not to exceed 18
• Registration Form is for BOOTH PERSONNEL ONLY.
• If you require more booth personnel than your allotment provides, the fee is: $35 for each additional badge.
• ALL badges will be mailed to the contact name on the Exhibitor Badge Registration form, if mailed or faxed form is received ON OR
BEFORE WEDNESDAY, JAN. 14, 2015 or online registration is completed ON OR BEFORE WEDNESDAY, JAN. 20, 2015.
• ALL Badges will be held for pick-up onsite for forms mailed or faxed that are received AFTER WEDNESDAY, JAN. 14, 2015 or online
registration is completed AFTER WEDNESDAY, JAN. 20, 2015. As of FRIDAY, JAN. 30, 2015, on-site prices apply.
• Please do not exceed the number of characters available on the Exhibitor Badge Registration form.
• You will need proper identification to pick up badges on-site.
• If a name change is required because of a booth staffing change, the person obtaining the badge must represent the same company
and provide proper company ID.
• On-site registration will be available beginning TUESDAY, FEB. 3, 2015. You may register at NO CHARGE if the badge allotment for your
representing company is not exceeded. Any badges purchased on-site above the allotment will be at a cost of $35 per badge.
• PLEASE DO NOT use the Exhibitor Badge registration form for any individuals other than booth personnel. Violation of this policy
will result in a forfeiture of priority points.
• NEW! Customer Invitations! You may apply unused exhibitor allotments to a customer invitation or pay $35 per badge above your
allotment. Your customer will receive a link to register for the LBM Expo at no cost. To take advantage of this opportunity, please email
Aimee Durand at aimee.durand@experient-inc.com and include the details of your request in the message.
• Please mail or fax form with payment (if applicable) to:
LBM Expo 2015
Phone: 301.694.5243 (option 1)
c/o Experient, Inc. (NRL151)
Fax: 301.694.5124
5202 Presidents Court, Suite 310
Frederick, MD 21703
For complete show information go to www.lbmexpo.com.
LBM Expo ’15
GO FOR THE GREEN: ADD MORE DRIVE TO YOUR YARDS
EXHIBITOR BADGE
REGISTRATION FORM*
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6
*Registration form is for booth personnel ONLY.
TO ASSIST US IN PLANNING LBM EXPO, PLEASE ORDER BADGES IN ADVANCE.
1.
FIRST NAME
Allotment Schedule
of FREE Badges
LAST NAME
CITY
Standard Booths
10 x 10 = 6
10 x 20 = 10
10 x 30 = 12
10 x 40 = 14
20 x 20 = 14
STATE
2.
LAST NAME
FIRST NAME
CITY
STATE
Island Displays
20 x 20 = 14
20 x 30 = 20
3.
FIRST NAME
LAST NAME
CITY
STATE
Badge Rates
Beyond Allotment:
$35 per badge
4.
FIRST NAME
LAST NAME
CITY
STATE
For Office Use ONLY
5.
FIRST NAME
LAST NAME
Date Received
CITY
STATE
Allotment/Money Received
EXHIBITING COMPANY NAME
COMPANY NAME ON BADGE
Member/Non-member # & Code
Orders received on or before Jan. 14, 2015 will be mailed to the address below. All orders received
after this date will be held at Registration at the Hynes Convention Center.
FIRST NAME
LAST NAME
For complete show
information go to
www.lbmexpo.com.
COMPANY
MAILING ADDRESS
CITY
STATE
ZIP
(CANADIAN FIRMS)
PROVINCE
POSTAL CODE
TELEPHONE
FAX
METHOD OF PAYMENT: DO NOT SEND CASH
(Check One) U Check or Money Order (payable to NRLA) UVISA UMasterCard UAmex UDiscover
Credit Card Number: __________________________________________ Exp. Date: ________________ Security Code #:________________
(A three digit code either on the front of AMEX card or in the signature box on MasterCard, VISA, or Discover.)
Name on Card: _________________________________________________________________________________________________________
Billing Address:______________________________________________ City/State/Zip: ______________________________________________
Signature: ____________________________________________________________________________________ Date: ____________________
Return completed form with payment, if applicable, to: LBM Expo ’15, c/o Experient, Inc. (NRL151),
5202 Presidents Court, Suite 310, Frederick, MD 21703 • Phone: 301.694.5243 (option 1) Fax: 301.694.5124
LBM Expo ’15
GO FOR THE GREEN: ADD MORE DRIVE TO YOUR YARDS
TICKET ORDER FORM
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6
TO ASSIST US IN PLANNING LBM EXPO, PLEASE ORDER TICKETS IN ADVANCE FOR THESE PROGRAMS.
TICKET ORDER INSTRUCTIONS
To order tickets, complete this form for up to three individuals. Copy form as necessary. Go to www.lbmexpo.com to register online,
or fax with badge registration form to 301.694.5124, or mail with badge registration form to: LBM Expo, c/o Experient, Inc. (NRL151),
5202 Presidents Court, Suite 310, Frederick, MD 21703
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To register for a ticket, you must first be registered for a badge.
Contact Info __________________________________________
First: ____________________Last:________________________
Company: __________________________________________
Street _____________________________________________
City/State/Zip _____________________________________
Phone __________________ Fax ____________________
Please Type or Print (Tickets will be mailed to each individual) FREE
Name ___________________________________________
Company _________________________________________
Street ____________________________________________
City/State/Zip _____________________________________
Phone ___________________ Fax ____________________
E-mail ___________________________________________
FREE
Check
Here to
Order
Box
Lunch:
❒ $25
FREE
FREE
FREE
FREE
FREE
FREE
FREE
Check
Here to
Order
Box
Lunch:
❒ $25
INDIVIDUAL #1 TOTAL $
Name ___________________________________________
Company _________________________________________
Street ____________________________________________
City/State/Zip _____________________________________
Phone ___________________ Fax ____________________
E-mail ___________________________________________
Check
Here to
Order
Box
Lunch:
❒ $25
Check
Here to
Order
Box
Lunch:
❒ $25
INDIVIDUAL #2 TOTAL $
Name ___________________________________________
Company _________________________________________
Street ____________________________________________
City/State/Zip _____________________________________
Phone ___________________ Fax ____________________
E-mail ___________________________________________
Check
Here to
Order
Box
Lunch:
❒ $25
Check
Here to
Order
Box
Lunch:
❒ $25
INDIVIDUAL #3 TOTAL $
GRAND TOTAL $
RETURN THIS FORM WITH PAYMENT FOR LUNCH SESSIONS:
Check or money order (payable to NRLA)
Charge to my: ❒ Visa ❒ MasterCard ❒ Amex ❒ Discover
Name on credit card: ______________________________________
Signature: _________________________________________________
Credit Card #: ____________________________________________
Security Code: __________________ Exp. Date:________________
LBM Expo ’15
GO FOR THE GREEN: ADD MORE DRIVE TO YOUR YARDS
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2.5
sponsorship opportunities
lbm expo ’15 | Wednesday, Feb. 4 - Friday, Feb. 6
MEMBERS ONLY
NRLA offers several innovative and effective ways to gain maximum exposure to the buying audience attending LBM Expo ’15. Select
from the following options of the most popular sponsorship opportunities.
Have other ideas? Looking for a sponsorship that doesn’t appear above?
Contact Melena Henzel, manager, convention & meetings, at 800.292.6752 or mhenzel@nrla.org.
SPONSORSHIP PACKAGES** – MEMBERS ONLY
Exclusive to one member only. **2% of your total sponsorship dollars goes toward your 2015 Points Placement.
PACKAGE DEAL PRICE
KEYNOTE EVENT SPONSOR (Feb. 4, 2015)
Associate your company’s name with THE event of LBM Expo ’15. In addition to
mentions in all promotional materials and signage, you may also place a company banner in the room, obtain front row seats, and have a personal photo-op and meet & greet with
keynote speaker Terry Bradshaw.
$15,000
SOLD! SOLD! SOLD! SOLD! SOLD!
BADGE LANYARDS – Don’t miss the opportunity to turn heads with the lanyards hanging around the
necks of Expo attendees. Lanyards are priced as one-color logo and company name. EXPO BAGS – Name and logo on all attendee bags provide constant exposure and reminders to retail
members
are priced as one-color logo and company name.
C=2
C = 2 and exhibitors.
C = 41
C =Bags
0
M = 38
M=7
M = 78
M=0
ROOMY KEYS
Y = 100
= 96 – Every
Y = 0 room
Y = 0key will carry your prominent logo, putting your company’s
K = 0handsKof
= 0every Kguest!
=0
K = 100
$7,500
$6,500
name in the
$5,000
SOLD! SOLD! SOLD! SOLD! SOLD! SOLD!
AFTERNOON PIT STOP – Everyone needs a little pick-me-up. On Thursday afternoon, as the idea of
a refreshing beverage moves Expo participants, they will be drawn to your company information. $5,000
EDUCATION PAVILION SPONSOR – There is no better way to demonstrate support for NRLA/LBMDF
education programs and obtain prime visibility at the same time. Name and logo will appear in LBM Expo marketing materials and on the education pavilions on the show floor.
$5,000
$3,500
SOLD!
SOLD!
SOLD!
SOLD!
SOLD!
SOLD!
BUS SPONSOR – Team with a NRLA state & local association to get retail members to LBM Expo ’15.
Your company name and logo will appear on the bus, and marketing materials may be distributed $3,000
SOLD!
SOLD! SOLD! SOLD! SOLD! SOLD!
directly
to all participants.
EXPO PENS – Name and logo on the pens available at registration and throughout the exhibit space. REGISTRATION E-MAIL CONFIRMATION – Place your company’s banner ad on every registration e-mail
confirmation sent out. Not only will your logo, booth number, and message be included, the ad will also provide attendees with a direct link to your website.
$3,000
$3,000
SOLD! SOLD! SOLD! SOLD! SOLD! SOLD!
LBM EXPO WELCOME RECEPTION – Put your company name and logo into everyone’s hand at the
$2,500
welcome
reception. Your
staff can even assist
in distribution. This
is a great meet & greet
opportunity! SOLD!
SOLD!
SOLD!
SOLD!
SOLD!
SOLD!
AISLE SIGNS – Your company name prominently displayed throughout the entire show floor
(all three exhibit halls) on every hanging aisle sign. COAT CHECK – First impressions are lasting impressions! Put your company name, logo, and
booth number on everyone’s first stop – The Coat Check. $2,500
EARLY-REGISTRATION BADGE MAILER – Be the exhibitor that is delivered into the hands of attendees
after their registration – historically, more than 80% of badges are ordered in advance. Your marketing
insert including your logo, name, and booth number will be mailed with advance badges.
$2,250
SOLD! SOLD! SOLD! SOLD! SOLD! SOLD!
LBM Expo ’15
go for the green : add more drive to your yards
sponsorship opportunities continued
WALL OF FAME – Have your company name and logo appear with the “Who’s Who” of the NRLA.
The Wall of Fame recognizes Past Chairs, Lumber Persons of the Year, and Lifetime Achievement Winners. $2,250
SOLD! SOLD! SOLD! SOLD! SOLD! SOLD!
CONCESSION STAND SPONSOR – Make yourself known to every attendee who stops by the concession
stand. Your company name, logo, and booth number will appear on the napkins provided at the stand. $1,500
GROUP SponsorshipS**
**2% of your total sponsorship dollars goes toward your 2015 points placement.
MEMBERS ONLY
(LIMITATIONS ARE NOTED BELOW)
PACKAGE DEAL PRICE
EXHIBIT HALL ENTRANCE CARPET LOGOS (LIMIT 3) – Your company logo will appear just inside
the exhibit hall entrance, welcoming nearly 4,000 attendees on hand at the Expo. Exact entrance
location to be determined upon purchase.
$2,500
SOLD! SOLD! SOLD! SOLD! SOLD! SOLD!
INTERACTIVE SHOW FLOOR MAPS (LIMIT 4) – Be the company that sponsors the LBM Expo ’15 Interactive
maps. These interactive floor maps and pre-show website will highlight your booth with your company name and logo will be prominently displayed.
$2,500
EDUCATION SEMINARS (LIMIT 5) – Sponsor the Education Seminar of your choice and demonstrate your
support for the LBMDF education programs. Company name and logo will appear in the LBM Expo
marketing materials. (Seminar details on pg. 14-15.)
$2,500
2 SOLD 3 AVAILABLE 2 SOLD 3 AVAILABLE 2 SOLD!
MARKETING BANNERS (LIMIT 5) – The on-site banners will be displayed in the pre-function area just
outside the exhibit halls or the concession area on the sow floor–your choice. You design it; we produce it, install and dismantle it, and you get to keep it. (Artwork must be pre-approved by NRLA.)
$2,200
SHOW FLOOR AISLE CARPET LOGOS (LIMIT 3) – Your company logo will appear on the main- or cross-aisle
carpet and will catch the eyes of nearly 4,000 attendees on hand at the Expo. Exact locations to be determined
upon purchase.
$2,000
1 SOLD 2 AVAILABLE 1 SOLD 2 AVAILABLE 1 SOLD!
CHARGING STATIONS (LIMIT 4) – Everybody needs a boost! Make sure attendees get a charge out of your
company’s sponsorship of a charging station setup for people to use to recharge depleted electronics. Charging stations are compatible with most electronic devices. Note: Attendees have requested we have
charging stations available the show floor.
COLUMN WRAPS – Talk about bang for your buck! Column wraps are a great way to increase brand awareness. They create high overall impact masking large concrete pillars. Check with the convention & meetings staff for location options. $2,000
$1,500 ea.
or
2 for $2,000
SOLD! SOLD! SOLD! SOLD! SOLD! SOLD!
DEDICATED PRE-SHOW E-MAIL BLASTS (LIMIT 4) – Communicate with all pre-registered LBM attendees
through a dedicated e-mail blast. E-blasts will be sent out directly by show management on your behalf. Contact us for details.
$1,500
DEDICATED POST-SHOW E-MAIL BLASTS (LIMIT 2) – Follow-up with all registered LBM attendees after
the show through a dedicated e-mail blast. E-blasts will be sent out directly by show management on your
behalf. Contact us for details on this new sponsorship opportunity.
$1,500
ENTRANCE-UNIT SPONSOR (LIMIT 3) – Be the exhibitor to welcome attendees! Entrance unit sponsorship $1,000
will be available at the main entrance to each section of the exhibit hall (Auditorium, Hall C and Hall D). per
Why not sponsor the entrance to your hall?entrance
SOLD! SOLD! SOLD! SOLD! SOLD! SOLD!
LBM Expo ’15
go for the green : add more drive to your yards
!
" #$
%
&
EXHIBITOR SPONSORSHIP APPLICATION
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6, 2015
SPONSORSHIP OPPORTUNITIES - EXHIBITING MEMBERS ONLY
Sponsorships are available to exhibiting companies that are members in good standing and are assigned based on a first-come, first-served basis.
Payment is due in full with application. All logos and/or supporting material should be received by NRLA by Friday, September 12, 2014.
Name of Exhibiting Company: _________________________________________________________________________________
Contact Name: _______________________________________________________________________________________________
Mailing Address: _________________________________________________ City/State/Zip: ______________________________
Phone: ______________________________________________ E-mail: ________________________________________________
Exclusive Sponsorship (one sponsor only)
UKeynote Event Sponsor, Feb. 4, 2015
@ $15,000
UBadge Lanyards @ $7,500
UExpo Bags @ $6,500
URoom Keys @ $5,000
UAfternoon Pit Stop @ $5,000
UEducation Pavillion @ $5,000
UExpo Pens @ $3,500
UBus Sponsor @ $3,000
URegistration Email
Confirmation @ $3,000
UAisle Signs @ $3,000
ULBM Expo Welcome Reception @ $2,500
UCoat Check @ $2,500
UEarly Registration Badge Mailer
@ $2,250
UWall Of Fame @ $2,250
UConcession Stand Sponsor @ $1,500
Group Sponsorship (limitations are noted)
UExhibit Hall Entrance Carpet Logos
(Limit 3) @ $2,500
UShow Floor Aisle Carpet Logos
(Limit 3) @ $2,000
U Interactive Show Floor Maps (Limit 4)
@ $2,500
U Education Seminars (Limit 5)
@ $2,500 (5 seminars)
U Marketing Banners (Limit 5) @ $2,200
(Artwork must be pre-approved by NRLA.)
U Charging Stations (Limit 4) @ $2,000
U Column Wraps @ $1,500 ea.,
or 2 for $2,000
U Dedicated Pre-Show E-Mail Blasts
(Limit 4) @ $1,500
U Dedicated Post-Show E-Mail Blasts
(Limit 2) @ $1,500
U Entrance Unit Sponsor (Limit 3)
@ $1,000
I willfully submit that our company meets the eligibility requirements set forth within, that I am in agreement with the terms above, the guidelines in the 2015 prospectus, as well as the terms and conditions set forth for LBM Expo ’15.
UI agree to the above:
Signature:___________________________________________ Print Name: ________________________________________
Title: _______________________________________________________________ Date: ___________________________
Method of Payment: (Check One)
UCheck or Money Order (payable to NRLA) Check in the amount of: __________ Check number: _______
UCredit Card: U VISA U MasterCard U Amex U Discover Payment Amount _______
Credit Card Number: _______________________________________________ Exp. Date: ____________ Security Code #:_________________
(A three digit code either on the front of AMEX card or in the signature box on MasterCard,VISA, or Discover.)
Name on Card: ____________________________________________________________________________________
Billing Address:____________________________________________ City/State/Zip: ________________________________________________
Signature: _____________________________________________________________________________________ Date: ____________________
Have other ideas? Looking for a sponsorship that doesn’t appear above?
Contact Melena Henzel, manager, convention & meetings, at 800.292.6752 or mhenzel@nrla.org
LBM Expo ’15
GO FOR THE GREEN: Add More Drive to Your Yards 4
ADVERTISING OPPORTUNITIES
IN THE LBM EXPO SHOW GUIDE
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6
Advertise in the LBM Expo Show Guide 2015
and Draw Attention to Your Booth
More than 3,500 copies of the LBM Expo Show Guide
will be distributed at LBM Expo ’15 at the Hynes
Convention Center, Boston.
The LBM Expo Show Guide is the OFFICIAL publication for LBM
Expo ’15, produced by the NRLA. Your company will profitfrom
advertising in the one medium that is sure to be in the hands of
attendees.
LBM Expo is the largest regional trade show in the LBM industry and attracts thousands of retailers, contractors, architects, building
code officials, manufacturers, wholesalers and distributors.
The LBM Expo Show Guide is a comprehensive tool enabling retailers and contractors to make the most of their exhibit floor visit. The
Guide includes:
• A comprehensive conference schedule of breakfast and lunch sessions, educational sessions, special events
and association meetings
• A detailed directory of exhibitors alphabetically and by product/service categories
• A full listing of all new products to be displayed at the Expo
• A four-color version of the Expo Show Floor Map
LBM Expo Show Guide offers premium advertising positions, including:
• Logo and booth number on FRONT COVER
• Ad space on INSIDE FRONT COVER, BACK COVER, and INSIDE BACK cover
• TRIFOLD AD SPACE on back of Expo Show Floor Map
NOTE: The LBM Expo Show Guide is spiral bound. Please make sure you leave at least 3/8” open in the gutter for the spiral
binding. Advertising Deadlines: Space Deadline: Dec. 20, 2014 • Material Deadline: Jan. 15, 2015
Contact NRLA at 800.292.6752 for availability of positions.
For complete show information go to www.lbmexpo.com.
LBM Expo ’15
GO FOR THE GREEN-ADD MORE DRIVE TO YOUR YARDS
ADVERTISING OPPORTUNITIES
IN THE LUMBER CO-OPERATOR
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6
ADVERTISE IN THE LUMBER CO-OPERATOR’S PRE-SHOW AND POST-SHOW ISSUES AND
EARN MORE POINTS TOWARD YOUR EXPO BOOTH PLACEMENT THE FOLLOWING YEAR
Booth placement at LBM Expo is awarded by a point system. The more you advertise in the Lumber Co-operator,
the more points you receive, and the better your booth location will be at the 2016 Expo.
WANT TO EXPAND YOUR SPACE OR RELOCATE NEXT YEAR?
EARN MORE POINTS BY ADVERTISING ON A REGULAR BASIS IN THE LUMBER CO-OPERATOR.
For a full explanation of the point system, go to www.lbmexpo.com, and click on exhibitor info.
For advertising information, contact Jeff Sacks at 800.292.6752, ext. 366.
For complete show information go to www.lbmexpo.com.
LBM Expo ’15
GO FOR THE GREEN-ADD MORE DRIVE TO YOUR YARDS
BEST BOOTH AWARDS
LBM EXPO ’15 | WEDNESDAY, FEB. 4 - FRIDAY, FEB. 6
2014 Single-Booth Category Winner:
VELUX America, Inc.
2014 Multiple-Booth Category Winner:
Reeb Millwork Corp.
2014 Island-Booth Category Winner:
Cleary Millwork
DISPLAYS WILL BE JUDGED ON THE FOLLOWING CRITERIA FOR THE 13TH ANNUAL BEST BOOTH AWARDS:
• Interactive design
• Communication of product/service value
• Exhibitor’s ability to educate attendees
• Interaction level of products displayed
• Literature and information offered
PAST BEST BOOTH AWARD RECIPIENTS
SINGLE-BOOTH CATEGORY
2014
VELUX America, Inc.
MULTIPLE-BOOTH CATEGORY
Reeb Millwork Corp.
2013
2012
SBC Cedar Shingles
Keiver-Willard Lumber Corp.
Masonite
WOLF
AZEK
Huttig Building Products
2011
Starborn Industries, Inc.
Inteplast Group, Ltd.
Holbrook Lumber Company
2010
Cepco Tools
GAF
Decking Boston Cedar & Millwork
2009
Seljax International, Inc.
BB&S Treated Lumber & Distribution
iLevel by Weyerhaeuser
2008
D.C. Bates Equipment Co., Inc.
R.A. Graham Co., Inc.
Hood Distribution/McQuesten Group
2007
Advantage Business
Computer Systems
Simpson Strong-Tie
Parksite-Plunkett-Webster
2006
Spruce Computer Systems
AZEK
Coastal Forest Products
2005
Headrick Building Products
Bosch Tool Co.
Russin Lumber Corp.
2004
Trimline
The Quikrete Cos. (Tie)
Fitts Industries, Inc. (Tie)
Boise
2003
Straightedge
The Quikrete Cos.
Coastal Forest Products
2002
Senco Products, Inc.
The Quikrete Cos.
USG
LBM Expo ’15
ISLAND-BOOTH CATEGORY
Cleary Millwork
GO FOR THE GREEN-ADD MORE DRIVE TO YOUR YARDS
SHOW INFORMATION
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Customer Service Phone:
(410) 737-9270
Hynes Convention Center - Boston, Massachusetts
Customer Service Fax:
(410) 737-9274
Event Code: M135030215
Customer Service Email:
baltimore@shepardes.com
BOOTH PACKAGE
Items provided in your booth, per exhibitor:
8' High backwall drape, 3' High sidewall drape
7" x 44" Cardstock Identification Sign
Show drape color(s):
Aisle carpet color:
Blue, White
Grey
EXHIBIT SHOW SCHEDULE
General Exhibitor Move-in:
Monday, February 2, 2015
Tuesday, February 3, 2015
8:00 AM - 6:00 PM
8:00 AM - 6:00 PM
Exhibit Hours:
Wednesday, February 4, 2015
Thursday, February 5, 2015
Friday, February 6, 2015
9:30 AM - 4:30 PM
9:30 AM - 5:00 PM
9:30 AM - 1:00 PM
Exhibitor Move-out:
Friday, February 6, 2015
1:00 PM - 9:00 PM
Freight Re-route Time:
Friday, February 6, 2015
8:00 PM
IMPORTANT DEADLINES
Exhibitor appointed contractor notification deadline:
Wednesday, January 7, 2015
Discount price deadline for standard Shepard orders:
Wednesday, January 14, 2015
First day for warehouse deliveries without a surcharge: Wednesday, January 7, 2015
Last day for warehouse deliveries without a surcharge: Monday, January 26, 2015
First day freight can arrive at show facility:
Monday, February 2, 2015
at
8:00 AM
SHIPPING ADDRESSES
Advance Shipments Address
[Exhibiting Co. Name & Booth Number]
Direct Shipments Address
c/o Shepard Exposition Services
LBM Expo 2015
c/o UPSF/Shepard Exposition Services
280 Eastern Ave
Chelsea, MA 02150
[Exhibiting Co. Name & Booth Number]
LBM Expo 2015
Hynes Convention Center
900 Boylston Street
Boston, MA 02115
ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM. PLEASE DO NOT SEND UTILITY
AND/OR ANCILLARY FORMS TO SHEPARD.
ONLINE ORDERING INSTRUCTIONS
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Customer Service Phone:
(410) 737-9270
Hynes Convention Center - Boston, Massachusetts
Customer Service Fax:
(410) 737-9274
Event Code: M135030215
Customer Service Email:
baltimore@shepardes.com
***ATTENTION EXHIBITORS***
ORDER NOW! Follow these simple steps to order Shepard Services Online:
1. GO TO: www.shepardes.com/intro.asp
2. Click on LBM Expo 2015
3. LOG IN from the Show Information page.
4. ENTER your email address and password then click
a. NEW users : User name = Your Email Address (provided by Show Management)
Password = LBM15
b. Previous users :
User name = Your Email Address
Password = Your pre-existing password
5. Don't remember your password? Click the link "Forgot your password?"
and follow the prompts to have your password sent to the registered email address.
6. Once logged in, you will be prompted to review your profile information.
a. If your information is correct, click
OR
b. If your information is not correct, please click "here" as indicated, update your profile and
submit changes.
7. Welcome to Shepard Online Ordering!
Some helpful tips:
Use the
or
buttons to scroll through all your options.
Use the
button to add an item to your cart, BEFORE proceeding to the next screen.
To NAVIGATE to a specific page, use the menu headers at the top of the page.
To VIEW your shopping CART, click on
To DELETE an item from your shopping cart, click
next to the item you wish to remove.
QUESTIONS? Do not hesitate to contact us for assistance!
Shepard Customer Service
(410) 737-9270
baltimore@shepardes.com
PAYMENT AUTHORIZATION
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
Discount Deadline: January 14, 2015
Please complete the information requested below and return this form with your orders. You may choose to pay by credit card,
check payable to Shepard Exposition Services, or bank wire transfer. However, we require your credit card authorization to be on
file before we process your order(s) for service. We will use this authorization to charge your credit card account for any
additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for
shipments received on your company's behalf and any unpaid balance due for Shepard services. Credits for services will be
issued at show site only.
WIRE TRANSFER
In order to accurately process the transfer of funds from your account, please complete the following information and fax it along with a copy of
the wire receipt to the fax number printed on the header of this page. A $50 service charge will be added for processing checks drawn on foreign
banks. A $25 service charge will be added for processing U.S. wire transfers. $50 service charge for international wire transfers.
The following information must be included on the bank copy of the wire transfer confirmation:
Name of show that you are attending
Exhibiting company name
Booth number
Account Name:
-
Shepard Exposition Services, Inc.
Routing Number:
041000124
SWIFT CODE (US):
PNCCUS33
LBM Expo 2015
Bank Name:
Account Number:
PNC Bank N.A., Pittsburgh, PA 15219 USA
42-6061-9772
SWIFT CODE (INTL): PNCCUS33
If payment is not received by the date shown above, I hereby agree to have the balance owed to Shepard Exposition Services, Inc. charged to the credit
card indicated in the next section.
** Please be sure to include the show name or show code and your booth # as well as the wire fee if you are sending a wire
transfer, ACH payment, or check.
EXHIBITING COMPANY INFORMATION
Please fill out the following information:
COMPANY NAME:
BOOTH #
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
CONTACT NAME:
EMAIL:
CREDIT CARD INFORMATION
Type of Card:
Pay by Check*
Credit Card #:
Pay by Wire*
Expiration Date:
Month
Billing Address:
Security Code:
City, ST, Zip:
Name on Card:
Authorized Signature:
*Please note: You may choose to pay by Check or Wire Transfer, however a credit card is required on file to process all orders.
** Are you tax exempt for the state this event occurs in?
Yes
No
If you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held.
Please submit tax exemption certificate to:
baltimore@shepardes.com
Year
SHEPARD TERMS & CONDITIONS
LBM Expo 2015
PAYMENT POLICY
Show Site Orders: Services ordered at show site will require full payment at the time the order is placed. Purchase orders may not be used in lieu of payment. Regular prices will apply
to all show site orders. Floor orders are limited to availability.
Third Party Orders: If you contract your work to a display or exhibit house and require services from Shepard, the payment policy stated above applies. Please pass this information on to
them. A Third Party Payment form must be completed and submitted three weeks prior to show opening.
Invoices: Prior to close of show, an invoice will be prepared and delivered to your booth for your review. Credits will be issued at show site only. If you have any questions, or want to pay
your invoice by check or cash, please see our customer service representatives at the service desk on site.
Charges: All charges, regardless of amount, must be paid in full by cash, check or credit card. If credit card method is used, please ensure that the card limits are high enough to cover
your expected charges.
Past Due Accounts: The buyer understands that there will be a 1 1/2% monthly (18% per year) finance charge on past due accounts and agrees to pay all costs incurred by Shepard
Exposition Services while endeavoring to collect this account.
Outbound Services: All outbound services will be processed on your credit card. A copy of the receipt and invoice will be mailed within 10 days of the close of the show.
International Customers: International customers must pay for all services in U.S. funds. A $50 service charge will be added for processing checks or wire transfers drawn on foreign
banks.
U.S. Wire Transfers: A $25 service charge will be added for processing U.S. wire transfers. Please complete the wire transfer portion of the Payment Authorization form. The credit card
portion of the form must still be completed before your order will be processed.
Tax Exempt Status: If you are tax exempt in the state where the show is held, a copy of the certificate must accompany your order.
Rental Responsibility: All materials are on a rental basis and shall remain the property of Shepard. The customer shall be held financially responsible for any damage to Shepard
equipment used by the customer.
Price Quotes: Prices quoted are for the duration of the show and include installation, rental, and removal, except where indicated.
Default Colors: If skirting and carpet colors are not selected, show colors will prevail.
Exchanges and Cancellations: Onsite exchanges and cancellations in orders will be assessed a 100% pick-up fee.
DEFINITIONS AND SHEPARD RESPONSIBILITIES
The name "Shepard" shall be construed within the meaning of this contract as Shepard Exposition Services, Inc. and its employees, officers, agents, and assigns including any
subcontractors Shepard may appoint. The term "exhibitor" refers to any party who contracts for services with Shepard. Shepard shall be responsible only for those services which it
directly provides, and hereby agrees to execute its contracted duties in good faith. Shepard assumes no responsibility for any person, parties, or other contracting firms not under
Shepard's direct supervision and control. Shepard shall not be responsible for loss, delay or damage due to strikes, lockouts, work stoppages, natural elements, vandalism, acts of
God, civil disturbances, power failures, acts of terrorism or war, or any other causes beyond Shepard's reasonable control; or for ordinary wear and tear in the handling of materials.
Due to the security and liability requirements, Shepard personnel will unload all vendor materials from the loading docks to the booths.
INDEMNIFICATION
The exhibitor agrees to indemnify, forever hold harmless and defend Shepard and its employees, officers and agents from and against any and all claims, causes of action, fines,
penalties, damages, liabilities, judgments, and expenses on account of personal injury or death, damage to or loss of property or profits arising out of, or contributed to by any of the
following: (1) exhibitor's negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor's employees, agents,
representative, invitees, and/or exhibitor appointed contractor (EAC); (2) exhibitor's negligence, willful misconduct, or deliberate act, or such actions of exhibitor's employees, agents,
invitees, representatives, or EACs at the show to which this contract relates, including but not limited to the misuse, improper use, unauthorized alteration or negligent handling of
Shepard equipment; or (3) exhibitor's violation of Federal, State or Local ordinance; or violation of show regulations and/or rules as published by the Facility and/or Show
Management.
CLAIM(S) FOR LOSS AND PAYMENT FOR SERVICES
Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior
to that time, and in all cases within 30 days of the conclusion of the show. For claim reporting purposes, the "conclusion" of the show shall be construed as the end of the
day on which exhibitor must vacate the show site. All claims reported after the 30-day period will be rejected. In no event shall a suit or action be brought against Shepard
more than one year after the date that loss or damage occurred. Payment for services may not be withheld. In the event of any dispute between Shepard and the exhibitor
relative to any loss or damage claim, the exhibitor shall not be entitled to, and shall not withhold payment for Shepard services as an offset against the amount of the
alleged loss or damage. Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit.
SHEPARD'S LIMITS OF LIABILITY
If found liable for any loss or damage, Shepard's sole and maximum liability for loss or damage to exhibitor's materials will be limited to the repair or replacement with like kind and
quantity, subject to a dollar amount not to exceed $5.00 (five dollars) per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing.
Shepard shall in no event be liable for collateral, exemplary, indirect costs or damages, or loss of sales resulting from, or related to, a claim for loss of or damage to material.
INBOUND AND OUTBOUND SHIPMENTS
Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and the arrival of the exhibitor or his representative.
During such time, the materials will be left unattended. Shepard is not, and cannot be, responsible for loss, damage, theft, or disappearances of exhibitor’s materials after same have
been delivered to the exhibitor’s booth. Similarly, there may be a lapse of time between the completion of packing and the actual pick up of exhibitor’s materials from the booth for
loading onto a carrier. During such time, the materials will be left unattended. Shepard shall not be responsible for loss, damage, theft, or disappearance of exhibitor’s materials
before same have been picked up for loading after the show. All materials will be checked at the booth at the time of loading using document(s) submitted by the exhibitor and
notations of exceptions to conditions of materials, or piece counts will be made on said document. Shepard assumes no responsibility for loss, damage, theft, or disappearance of
exhibitor’s materials after same have been delivered to exhibitor’s appointed carrier or agent for transportation
after the show. Shepard loads materials onto the carrier’s truck under the supervision of the carrier driver who checks and signs for the materials. Shepard assumes no liability for
any materials after the carrier assumes custody of materials. If exhibitor’s designated carrier fails to show by the move out deadline after a show, Shepard shall have the authority to
route exhibitor’s shipment via an alternate carrier, or return shipment to a local warehouse for disposition at exhibitor’s expense.
PACKAGING, CRATES, AND EMPTY CONTAINERS
Shepard shall not be responsible for surface damage to loose or uncrated materials, pad-wrapped, or shrink-wrapped materials. Shepard shall not be responsible for concealed
damage, damage to carpets in bags or poly, or damage to materials improperly packed. Shepard shall not be responsible for crates and packaging unsuitable for handling, partially
assembled, or having prior damage. Affixing “Empty” storage labels to containers is the sole responsibility of the exhibitor or his representative. All previous labels should be
removed. Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in
containers labeled “empty.”
THIRD PARTY PAYMENT AUTHORIZATION
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
Discount Deadline: January 14, 2015
The following information must be completed and the form returned to Shepard by the deadline date.
Both parties MUST sign this form indicating acceptance; otherwise, request will be denied.
When a third party is handling your display and/or paying for any services on your behalf, we will agree to this third party arrangement if the following
payment is agreed upon and all signatures are properly completed.
By signing this form, both parties agree and understand that the exhibiting firm is responsible for all charges.
In the event that the named third party does not make payment by show close, Shepard will be paid by the exhibiting firm on demand at show site.
The show site invoice may or may not include any outbound services, such as additional material handling, rigging, and/or shipping charges.
SERVICES TO BE COVERED BY THIRD PARTY
All services
Rental Furniture
Exhibit Display Rentals
Overhead Rigging/Labor
Carpet
Cleaning
Installation/Dismantling Labor
Logistics/Transportation
Other (please specify):
Material Handling *Please complete the Material Handling Authorization Form
Notes:
THIRD PARTY INFORMATION
COMPANY NAME:
CONTACT NAME:
COMPANY ADDRESS:
PHONE:
FAX:
CITY, ST, ZIP:
AUTHORIZED SIGNATURE:
EMAIL:
EXHIBITING COMPANY INFORMATION
COMPANY NAME:
BOOTH #
COMPANY ADDRESS:
PHONE:
CITY, ST, ZIP:
FAX:
CONTACT NAME:
EMAIL:
AUTHORIZED SIGNATURE:
THIRD PARTY CREDIT CARD INFORMATION
Type of Card:
Credit Card #:
Expiration Date:
Month
Billing Address:
Security Code:
City, ST, Zip:
Name on Card:
Authorized Signature:
** Are you tax exempt for the state this event occurs in?
Yes
No
If you are tax exempt, you must provide a tax exemption certificate for the state in which the show is being held.
Please submit tax exemption certificate to:
baltimore@shepardes.com
Year
EXHIBITOR APPOINTED CONTRACTOR
LBM Expo 2015
Shepard Exposition Services
4710 Trident Court, Baltimore, MD 21227
February 4 - 6, 2015
Customer Service Phone:
(410) 737-9270
Hynes Convention Center - Boston, Massachusetts
Customer Service Fax:
(410) 737-9274
Event Code: M135030215
Customer Service Email:
baltimore@shepardes.com
Deadline Date: January 7, 2015
Please read the following information entirely prior to signing form and returning to Shepard.
Complete this form for each non-official contractor used. Only the official show contractor or the facility may provide building services, utilities, rigging,
material handling, cleaning, and furniture rental.
As the official show contractor, Shepard will provide all standard trade show services, including installation/dismantling labor, but exhibitors may appoint a
non-official contractor to provide installation/dismantling labor provided all the following conditions are met:
~ EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non-official contractor by completing this form and returning it by
deadline date. If form is not submitted by deadline date, the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to
supervise the official contractor provided labor.
~ The CONTRACTOR hired by the exhibitor must, by the deadline date, provide Shepard with a current Certificate of Insurance with minimum limits of
$500,000 property damage per occurrence, $1,000,000 personal injury per occurrence, workers compensation aggregate coverage of $1,000,000 per
occurrence, and naming Shepard Exposition Services as additionally insured for the time period of the show (including move-in and move-out days).
~ The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations.
~ CONTRACTOR employees must wear approved identification badges at all times while in the work area. Badge will be issued at show site to authorized
contractor representatives when all requirements have been met.
~ If the non-official contractor is empowered to incur expense on behalf of the exhibitor, a Third Party Payment Authorization form must be completed and
returned to Shepard. The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor's booth.
~ The non-official contractor agrees to have evidence, in the booth, that it has a valid authorization from the Exhibitor for services.
~ The non-official contractor must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be
located anywhere in the facility. Show aisles and public areas are not part of the Exhibitor's booth space.
~ The non-official contractor may not solicit business on the exhibit floor.
~ The non-official contractor must have all business licenses, work permits and insurance required by State and City governments and Facility Management
before beginning work, and shall provide Show Management with evidence of compliance.
~ If required, the non-official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor
agreements and jurisdictions. The non-official contractor must not jeopardize the production of the event by any act or practice that would lead to work
stoppages, strikes or labor disputes.
~ Non-official contractor employees must wear approved identification badges at all times while in the work area. Badges will be issued at show site, to
authorized representatives, when all requirements have been met.
The following information must be completed and the form returned to Shepard by the deadline date.
Name of Non-official Contractor:
Services to be performed:
Contact Name:
Contact Phone:
Fax:
Contact Address:
Exhibitor's Signature:
Exhibiting Company Name:
Date:
Booth #
SIGNATURE SERIES PACKAGES
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
Discount Deadline: January 14, 2015
Signature Series - We Make Exhibiting EZ!!
Signature Series Packages offer one stop shopping convenience for all of your trade show needs.
100 SERIES PACKAGE
200 SERIES PACKAGE
~ 10'x10' Expo Carpet
(Select Color)
50255
(13) Teal
(06) Black
(10) Grey
(07) Burgundy
~ 6'Lx42"H Skirted Counter (Select Color)
50047
(01) Red
(04) Gold
(07) Burgundy
(02) Green
(05) Blue
(10) Grey
(03) White
(06) Black
(13) Teal
~ 10'x10' Expo Carpet (Select Color)
(01) Red
(05) Blue
~ (2) Padded Stools with Back 50024
~ Wastebasket 50091
~ One Time Vacuuming for 100 sq. ft.47001
~ 200 lbs. Material Handling* 35030/35010
Qty.
66320
Discount
Regular
949.20
1233.95
(01) Red
(05) Blue
Qty.
66323
300 SERIES PACKAGE
(01) Red
(05) Blue
(13) Teal
(10) Grey
Qty.
Discount
Regular
1225.85
1593.60
Discount
Regular
962.35
1251.05
Amount
400 SERIES PACKAGE
50255
~ 10'x10' Expo Carpet (Select Color)
(06) Black
(07) Burgundy
~ 1 Meter Locking Cabinet (LC3) 66284
~ Wastebasket 50091
47001
~ One Time Vacuuming for 100 sq. ft.
~ Up to 200 lbs. Material Handling* 35030/35010
66326
(06) Black
(07) Burgundy
~ 30" Star Base Pedestal Table
50032
~ (2) Padded Arm Chairs 50021
~ Wastebasket 50091
~ One Time Vacuuming for 100 sq. ft.
47001
~ Up to 200 lbs. Material Handling* 35030/35010
Amount
~ 10'x10' Expo Carpet (Select Color)
50255
(13) Teal
(10) Grey
(01) Red
(05) Blue
(13) Teal
(10) Grey
50255
(06) Black
(07) Burgundy
66477
~ 10'x10' Piercce Booth
~ Wastebasket 50091
47001
~ One Time Vacuuming for 100 sq. ft.
~ Up to 200 lbs. Material Handling* 35030/35010
Amount
Qty.
66329
Discount
Regular
4350.60
5655.80
Amount
*Some restrictions may apply - 200 LBS. Material Handling is based on standard LTL freight and does NOT include small packages (such as FedEx, UPS,
DHL), late to warehouse surcharges, special handling, marshaling yard or other applicable fees.
Discount
GO GOLD!! Upgrade your package to include 100 sq. ft. of 1/2" Carpet Padding (50009) and Visqueen (50010).
GO PLATINUM!! Includes the Gold Upgrade plus daily vacuuming and (1) 500 watt electrical drop.
Regular
156.55
203.50
453.20
589.15
Subtotal: $
Please complete the following:
6.250%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
CARPETING
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
Discount Deadline: January 14, 2015
EXPO CARPET - 16 OZ.
Choose Color:
Red (01)
Blue (05)
Tuxedo (50)
Qty.
Black (06)
Teal (13)
Burgundy (07)
50255
Item
Discount
Regular
10' x 10'
281.30
365.70
50256
10' x 20'
535.45
696.10
50560
10' x 22'
647.45
842.10
50561
10' x 24'
759.45
988.10
50257
10' x 30'
798.70
1038.30
50258
10' x 40'
1061.85
1380.40
50562
20' x 22'
1294.90
1362.90
50563
20' x 24'
1518.90
1654.90
50564
22' x 30'
1933.50
2035.40
Amount
50565
22' x 60'
2866.80
4070.80
Variation in dye lot may occur when ordering more than one cut of carpet
unless ordered as Special Cut Carpet.
SPECIAL CUT EXPO CARPET
7.30
50006
Per Square Foot
5.60
Rental includes installation and removal of carpet and visqueen.
Prices quoted above include installation and taping of front edge only. All rental carpet is delivered clean to your booth space, but during setup, carpet may
become dirty. Please order cleaning service at least once before show opening.
PREMIUM CARPET - 32 OZ., 100% ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING
Choose Color:
Red (01)
Silver Cloud (18)
Deep Navy (22)
Item
Discount
Regular
46001
Rental/sq.ft
8.80
11.45
46003
Rental 1000+/sq.ft
7.60
9.90
46002
Purchase/sq.ft.
21.05
27.35
Qty.
Charcoal (17)
Black (06)
Cobalt (21)
Amount
Minimum 100 sq. ft. is required. No refunds on cancellations.
Rental includes installation and removal of carpet and visqueen.
Purchase carpet: please fill out Labor Order Form (carpet installation
section) to have carpet installed.
PADDING & VISQUEEN
BOOTH DIMENSIONS
Item
Discount
Regular
50009
1/2" Padding
1.35
1.75
50008
1" Padding
3.10
4.05
50010
Visqueen
0.50
0.65
Qty.
Amount
What is your booth size (ft.)?
X
=
sq. ft.
Total Carpeting $
6.25%
Tax*: $
Amount Due:
$
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day.
* All tax rates are subject to change.
EXPO FURNISHINGS
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
Hynes Convention Center - Boston, Massachusetts
4710 Trident Court, Baltimore, MD 21227
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
Discount Deadline: January 14, 2015
TABLES - ALL DISPLAY TABLES ARE 24" WIDE
Code
Choose drape color (place color code next to order):
Red (01)
Green (02)
White (03)
Code
Qty.
Gold (04)
Blue (05)
Black (06)
Burgundy (07)
Grey (10)
Teal (13)
SKIRTED TABLES
Discount
Size
Color
Regular
STANDARD SEATING
Qty.
50020
Item
Discount
Regular
Side Chair
105.85
137.60
50021
Arm Chair
147.20
191.35
50024
Stool w/back
172.50
224.25
Amount
STANDARD ACCESSORIES
Amount
50042
4'L X 30"H
166.25
216.15
50046
6'L X 30"H
204.25
265.55
50050
8'L X 30"H
258.80
336.45
50043
4'L X 42"H
202.00
262.60
50047
6'L x 42"H
258.70
336.30
50051
8'L x 42"H
304.25
395.55
50052
4th Side 30"
101.05
131.35
Code
50171
4th Side 42"
101.05
131.35
50091
Qty.
Item
Discount
Regular
Wastebasket
30.30
39.40
Tables are skirted 3-sided, must order 4th side for all
50094
Floor Easel
59.75
77.70
sides to be draped on 6' and 8' tables.
50245
Literature Rack
229.60
298.50
Item
Discount
Regular
Bag Rack
292.10
379.75
Amount
UNSKIRTED TABLES
Size
Discount
Regular
50040
4'L X 30"H
118.40
153.90
50044
6'L X 30"H
141.30
183.70
50048
8'L X 30"H
166.65
216.65
50041
4'L X 42"H
133.35
173.35
50045
6'L x 42"H
166.65
216.65
50049
8'L x 42"H
185.85
241.60
Code
Qty.
Amount
Code
Qty.
50175
Code
RISERS - WOODEN PLANKING, 8" WIDE
50092
Coat Rack
103.70
134.80
DRAPED RISERS
50093
Garment Rack
292.10
379.75
Qty.
Color
Size
50082
4'L X 6"H
Discount
Regular
67.05
87.15
112.45
Amount
Amount
50084
6'L X 6"H
86.50
50086
8'L X 6"H
115.85
150.60
50083
4'L X 12"H
145.10
188.65
50085
6'L x 12"H
180.65
234.85
Code
Item
Discount
Regular
50087
8'L x 12"H
201.30
261.70
50427
Tensabarrier Stanchion
123.20
160.15
50095
Sign Holder, 22x28
136.10
176.95
Qty.
Amount
UNDRAPED RISERS
SKIRTING OF EXHIBITOR EQUIPMENT-per linear ft.
Discount
Regular
50076
4'L X 6"H
34.50
44.85
50058
50078
6'L X 6"H
48.50
63.05
Please select sateen color from below:
Red (01)
Gold (04)
Green (02)
Blue (05)
White (03)
Black (06)
Code
Qty.
Size
50080
8'L X 6"H
62.70
81.50
50077
4'L X 12"H
66.90
86.95
50079
6'L x 12"H
95.50
124.15
50081
8'L x 12"H
116.65
151.65
Amount
Sateen Skirting
22.80
29.65
Burgundy (07)
Grey (10)
Teal (13)
Total Expo Furnishings: $
Please complete the following:
6.250%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
SPECIALTY FURNISHINGS/ACCESSORIES
LBM Expo 2015
Shepard Exposition Services
Customer Service Phone:
(410) 737-9270
February 4 - 6, 2015
Hynes Convention Center - Boston, Massachusetts
Customer Service Fax:
(410) 737-9274
Event Code: M135030215
Customer Service Email:
baltimore@shepardes.com
4710 Trident Court, Baltimore, MD 21227
Discount Deadline: January 14, 2015
SPECIALTY CHAIRS AND TABLES
36" Diameter
42" or 30" H
Discount
Item
Qty.
51086
Director's Chair
51090
Director's Stool
51089
Ped. Table,42"
110.40
SHOWCASES
Full View
24" W x 18" H
Regular
Item
Discount
Regular
Full View 4'
1100.80
1431.05
50068
Full View 6'
1214.15
1578.40
50069
Quarter View 4'
1100.80
1431.05
Amount
Qty.
143.50
50067
197.50
256.75
304.30
395.60
50070
50032
Ped. Table,30"
290.25
377.35
50030
50031
Rnd Side Table
Sq. Side Table
140.40
140.40
182.50
182.50
GRID AND GRID ACCESSORIES
Size
Discount
Regular
50236
2'x8' w/legs, each
263.20
342.15
Qty.
Qty.
Item
Regular
Amount
50185
Drawing Bowl
64.40
83.70
50237
2'x8' w/o legs, each
197.30
256.50
50088
8' Upright
38.65
50.25
50242
7-Ball Waterfall
18.10
23.55
50089
8' Crossbar
25.70
33.40
VELCRO TACK BOARD
50061
SPECIAL DRAPERY BACKGROUNDS - Per linear foot
Must be approved by show management.
Item
Discount
Regular
50073
8' High
28.00
36.40
50074
3' High
20.70
26.90
Lin. Ft.
Choose Color:
Red (01)
White (03)
Amount
Other accessories available, please call customer service for more
information.
8' High
backwall drape
3' High sidewall
drape
Amount
Quarter View 6'
1214.15
1578.40
Standard Showcases are a gray finish.
MISCELLANEOUS ITEMS
Discount
Quarter View
50060
Item
Discount
Regular
50060
4' X 8' Horz.
356.40
463.30
50061
4' x 8' Vert.
356.40
463.30
Qty.
Amount
Amount
Minimum 4' panel rental required.
Blue (05)
Black (06)
Grey (10)
Burgundy (07)
Total Specialty Furnishings/Accessories: $
6.250%
Please complete the following:
Tax*: $
Amount Due: $
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
EXECUTIVE FURNITURE
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
Discount Deadline: January 14, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
COMFORT SEATING/OTTOMANS
Qty.
Discount
Item
Regular
Amount
SOM
LSM
OCB
SOC
LSC
CHC
MPS
MPC
Key West - Black
1010.90
1314.15
SOM
LSM
896.25
1165.15
OCB
734.90
955.35
Lisbon - Charcoal Leather
SOC
1328.95
1727.65
LSC
1198.55
1558.10
880.70
1144.90
CHC
Memphis
MPS
951.05
1236.35
MPC
877.35
783.25
1199.75
SED
674.90
Roma
602.50
922.90
Newport
2584.80
LSD
1154.30
1500.60
CHD
635.75
826.50
CHR003
SFA003
CHR003
SFA003
CHD
SED
3360.25
LSD
Miscellaneous Seating
SO1
1146.40
1490.30
OCU
706.15
918.00
BCW
1381.05
1795.35
OCH
1276.90
1659.95
SO1
OCU
BCW
OCH
OTS
Ottomans
OTS
409.60
OTP
654.10
532.50
850.35
OTQ
563.70
732.80
OTL
660.10
858.15
858.15
OTK
660.10
OTM
682.65
887.45
OTN
631.20
820.55
OTH
208.40
270.90
VIB02
157.30
204.50
OTP
OTL
OTN
OTK
OTQ
OTM
OTH
VIB02
COCKTAIL, END TABLES & LAMPS
Qty.
Item
Discount
Regular
C1E
C1F
C1C
E1E
E1F
E1C
COLI
Amount
Cocktail Tables
C1E
484.55
629.90
C1F
442.95
575.85
C1C
455.90
592.65
COLI
289.60
376.50
EOLI
End Tables
E1E
455.90
E1F
414.25
538.55
E1C
427.35
555.55
271.90
353.45
EOLI
592.65
Lamps
LA15
256.55
333.50
LA14
173.75
225.90
TRW
491.30
638.70
LA15
LA14
TRW
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Company Name:
Booth #:
Subtotal $
Contact Name:
Phone #:
6.250% Tax*: $
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
EXECUTIVE FURNITURE
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
Discount Deadline: January 14, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
CONFERENCE TABLES
Qty.
Item
Discount
Regular
Amount
CF2
CE2
CE1
CF1
Geo Tables - 29" High
CE2 (60"L)
740.10
CF2 (60"L)
713.90
962.15
928.05
CE1 (42"L)
510.70
663.90
CF1 (42"L)
484.55
629.90
Graphite Nebula - 29" High
CB2 (6'L)
787.75
1024.10
CB3 (8'L)
966.70
1256.70
CB1 (42"RND)
654.00
850.20
CB1
CB2 6'L
CB3 8'L
Mahogany - 29" High
CC6 (6'L)
CC7 (8'L)
740.10
911.90
962.15
1185.45
CC8 (10'L)
1451.30
1886.70
CC5 (42"RND)
650.40
845.50
CG1
CC6 6'L
CC7 8'L
CC8 10'L
Miscellaneous Conf. Table - 29" High
CG1 (42"RND)
526.30
684.20
CONFERENCE CHAIRS & OCCASSIONAL CHAIRS
Qty.
Item
Discount
Regular
Amount
OTO
SC9
OCA
Panton
OTO
781.70
1016.20
SC9
343.90
447.05
XC1
XC2
Luxor - Black Leather
XC3
641.05
833.35
XC2
695.70
904.40
740.10
962.15
XC1
XC3
Altura - Black Crepe
XC6
570.70
741.90
XC5
628.00
816.40
682.65
887.45
XC4
XC6
XC5
XC4
SC2
Brewer
SC3
304.90
396.35
SC2
304.90
396.35
SC3
Miscellaneous Chairs
SC8
283.90
369.05
SC1
325.70
423.40
423.40
SC4
325.70
SCE
205.90
267.65
OCA
472.25
613.95
SC8
SC1
SC4
SCE
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Subtotal $
Company Name:
Booth #:
6.250%
Tax*: $
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
EXECUTIVE FURNITURE
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Customer Service Phone:
(410) 737-9270
Hynes Convention Center - Boston, Massachusetts
Customer Service Fax:
(410) 737-9274
Event Code: M135030215
Customer Service Email:
baltimore@shepardes.com
Discount Deadline: January 14, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
BAR TABLES
Qty.
Item
Discount
Regular
Amount
36" Round x 42" High
VTN
VTM
430.10
559.15
430.10
559.15
VTN
VTM
VTK
VTJ
VTF
VTC
WTJ
WTF
30" Round x 42" High
VTK
414.90
539.35
VTJ
414.90
539.35
611.65
VTF
470.50
VTC
414.90
539.35
WTJ
526.10
683.95
WTF
579.35
753.15
BARS
Qty.
Item
Discount
Regular
Amount
BR1
BRC
Martini Bars - 47" High
BR1
2410.80
3134.05
BRC
6939.05
9020.75
BAR STOOLS
Qty.
Item
Discount
Regular
Amount
BSL
BSC
Banana - Chrome, 30" High
BST
425.10
552.65
BSS
425.05
552.55
Oslo - 30" High
BSD
442.70
575.50
BSC
442.70
575.50
BSS
BST
BSD
Miscellaneous
BSL (29"H)
336.40
437.30
BSN (29"H)
478.10
621.55
BCE (32"H)
392.10
509.75
BS003
506.80
658.85
BS003
BCE
BSN
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Subtotal $
6.250%
Tax*: $
Amount Due: $
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
EXECUTIVE FURNITURE
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
Discount Deadline: January 14, 2015
** Additional styles and colors are available online! **
http://www.shepardes.com/intro.asp
CAFÉ TABLES
Qty.
Item
Discount
Regular
Amount
36" Round x 29" High
ZTP
399.70
519.60
ZTN
399.70
519.60
ZTM
399.70
519.60
XTP
538.80
700.45
XTN
538.80
700.45
538.80
700.45
XTM
ZTP - 36"
ZTK - 30"
ZTN - 36"
ZTJ - 30"
ZTM - 36"
XTP - 36"
XTK - 30"
XTN - 36"
XTJ - 30"
XTM - 36"
30" Round x 29" High
ZTK
359.30
467.10
ZTJ
XTK
XTJ
359.30
495.85
495.85
467.10
644.60
644.60
XTF
546.30
710.20
Item
Discount
Regular
XTF - 30"
STACKING & UTILITY SEATING
Qty.
Amount
Stacking Chair, 37" High
CS8
192.25
249.95
CS9
192.25
249.95
CS8
SY1
CS9
DF1
Altura - Black Crepe
SY1
346.55
450.50
DF1
513.50
667.55
PRODUCT DISPLAY, FILES, REFRIGERATORS, & TRAINING ROOM FURNITURE
Qty.
Item
Discount
Regular
Product Display
PDL
815.50
1060.15
BC6
591.85
769.40
BC7
579.35
753.15
ET1
591.85
769.40
ET2
591.85
769.40
Amount
PEDESTALS
COLOR
SIZE
PDH
Graphite
24"LX24"DX42"H
PDL
PDL
Black
24"LX24"DX42"H
BC6
BC7
ET1
ET2
CP5
PO3
PO1
WD2
L27
R1Q
Training Room
CP5
693.10
901.05
PO3
829.75
1078.70
PO1
526.10
683.95
WD2
609.70
792.60
JD6
998.00
1297.40
Lateral Files
L26
733.70
953.80
L27
693.10
901.05
JD6
Refrigerator
R1Q
483.20
L26
628.15
Floor orders are subject to availability. Substitutions may be provided without prior notification.
Please complete the following:
Subtotal $
6.250%
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
INLINE BOOTH RENTALS
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Hynes Convention Center - Boston, Massachusetts
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
ESSRentals@shepardes.com
Event Code: M135030215
Discount Deadline: January 5, 2015
EXHIBIT SOLUTIONS INLINE BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Onsite Logistics Management
*Installation/Dismantle
*Freight Management
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Eddie
Qty.
The Jonathon
Description
Discount
Regular
Description
Discount
Regular
Description
Discount
Regular
10' x 10'
4240.30
5512.40
10' x 10'
2958.15
3845.60
10' x 10'
3669.30
4770.10
10' x 20'
6905.10
8976.65
10' x 20'
5178.00
6731.40
10' x 20'
6966.95
9057.05
Qty.
Subtotal
(66474, 66475)
(66470, 66471)
The Madison
(66477, 66478)
The Grant
Qty.
Discount
Description
Discount
Regular
10' x 10'
4449.60
5784.50
10' x 10'
4696.80
10' x 20'
5273.60
6855.70
10' x 20'
6509.60
Description
The Harrison
Regular
Description
Discount
Regular
6105.85
10' x 10'
4317.75
5613.10
8462.50
10' x 20'
6344.80
8248.25
Qty.
Subtotal
Subtotal
(66484, 66485)
Qty.
Subtotal
Subtotal
Qty.
The Pierce
(66486, 66487)
Subtotal
(66492, 66493)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted
are for print-ready graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions
Department with any questions you may have at 404-720-8652.
**Please Note** Carpet is not included. To order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
6.250%
Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
INLINE BOOTH RENTALS
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Exhibit Solutions Sales Phone:
404-720-8652
Hynes Convention Center - Boston, Massachusetts
Exhibit Solutions Sales Fax:
404-720-8757
Event Code: M135030215
Exhibit Solutions Email:
ESSRentals@shepardes.com
Discount Deadline: January 5, 2015
EXHIBIT SOLUTIONS INLINE BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Onsite Logistics Management
*Installation/Dismantle
*Freight Management
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Jackson
Qty.
The Lincoln
Description
Discount
Regular
10' x 10'
4606.15
10' x 20'
6962.80
Qty.
Description
Discount
Regular
5988.00
10' x 10'
4367.20
9051.65
10' x 20'
6015.20
Subtotal
Description
Discount
Regular
5677.35
10' x 10'
4573.20
5945.15
7819.75
10' x 20'
7251.20
9426.55
Qty.
Subtotal
(66490, 66491)
Subtotal
(66482, 66483)
The Lucy
Qty.
The Roosevelt
(66488, 66489)
The Dale
Description
Discount
Regular
10' x 10'
2719.20
3534.95
Qty.
Subtotal
Description
Discount
Regular
10' x 10'
4746.25
6170.15
Subtotal
(66481)
(66473)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown (not all booths have graphic panels). Prices quoted are for print-ready
graphics. If graphics submitted are not print-ready, additional fees may apply. Please contact the Exhibit Solutions Department with any questions you may
have at 404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
Contact Name:
Phone #:
6.250%
Tax*: $
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
ISLAND BOOTH RENTALS
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Hynes Convention Center - Boston, Massachusetts
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
ESSRentals@shepardes.com
Event Code: M135030215
Discount Deadline: January 5, 2015
EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Freight Management
*Onsite Logistics Management
*Installation/Dismantle
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Monroe
Qty.
Description
Discount
Regular
20' x 20'
10794.40
14032.70
Description
Discount
Regular
20' x 20'
16068.00
20888.40
Description
Discount
Regular
20' x 20'
15095.70
19624.40
Description
Discount
Regular
20' x 20'
15491.20
20138.55
Subtotal
(66494)
The Jefferson
Qty.
Subtotal
(66498)
The Taylor
Qty.
Subtotal
(66480)
The Washington
Qty.
Subtotal
(66368)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready,
additional fees may apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
6.250% Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
ISLAND BOOTH RENTALS
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Hynes Convention Center - Boston, Massachusetts
Exhibit Solutions Sales Phone:
404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
ESSRentals@shepardes.com
Event Code: M135030215
Discount Deadline: January 5, 2015
EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS
Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth!!
*Custom Design for Rentals
*Graphic Development/Printing
*Freight Management
*Onsite Logistics Management
*Installation/Dismantle
*Custom Furniture Rental
Please visit us online for additional options and information: http://www.shepardes.com/shep-gallery.html
The Adams
Qty.
Description
Discount
Regular
20' x 20'
15656.00
20352.80
Description
Discount
Regular
20' x 20'
11527.75
14986.10
Description
Discount
Regular
20' x 20'
11288.80
14675.45
Description
Discount
Regular
20' x 20'
16809.60
21852.50
Subtotal
(66497)
The Tyler
Qty.
Subtotal
(66495)
The Garfield
Qty.
Subtotal
(66496)
The Cleveland
Qty.
Subtotal
(66499)
All Exhibit Booth Rentals include installation/dismantling and graphic panels as shown for print-ready graphics. If graphics submitted are not print-ready,
additional fees may apply. Please contact the Exhibit Solutions Department with any questions at 404-720-8652.
**Please Note** Carpet is not included, to order please refer to the Carpet & Cleaning form.
Please fax completed form to Exhibit Solutions Department at 404-720-8757.
Please complete the following:
Company Name:
Booth #:
Subtotal $
Contact Name:
Phone #:
6.250% Tax*: $
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
EXHIBIT RENTAL ACCESSORIES
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
Hynes Convention Center - Boston, Massachusetts
1531 Carroll Drive, NW Atlanta, GA 30318
Exhibit Solutions Sales Phone: 404-720-8652
Exhibit Solutions Sales Fax:
404-720-8757
Exhibit Solutions Email:
ESSRentals@shepardes.com
Event Code: M135030215
Discount Deadline: January 5, 2015
SHOWCASES AND LOCKING CABINETS
Quarterview Showcase
Square Showcase
LC3
4' 6" W X 1' 9" D x 3' 3" H
1' 9" W x 1'' 9" D x 7' H
3' 9" W x 2' 3" D x 3' 6" H
Showcases
Code
Qty.
66270
Description
Discount
Regular
Quarterview
1406.55
1828.50
Please choose metal color:
66272
Please choose metal color:
Code
□
Black (06)
Qty.
66282
□
Black (06)
Please choose metal color:
□
Silver (15)
□
Silver (15)
LC1 - 1 meter wide
1973.55
□
White (03)
1042.50
□
Black (06)
Please choose metal color:
□
Black (06)
Please choose panel color:
□
□
White (03)
Black (06)
Amount
□
Silver (15)
□
Silver (15)
LC2 - 1.5 meters wide
1644.65
□
White (03)
769.05
LC3
3' 6" W x 1' 9" D x 3' 6" H
1355.25
1265.10
LC2
66284
White (03)
Locking Cabinets
Description
Discount
Regular
LC1
66283
□
1518.10
Square
Amount
5' W x 1' 9" D x 3' 6" H
999.75
□
White (03)
RECEPTION COUNTERS AND COMPUTER STANDS
RC1
RC2
RC3*
7' 9" W x 3' 5" D x 3' 9" H
4' 9"W x 2' 3"D x 3' 3"H
5' 3"W x 3' 3"D x 3' 6"H
Reception Counters and Computer Stands
Code
66274
Qty
Description
RC1
□
Please choose metal color:
66275
CS1*
CS2*
CS1 - 3' W x 1' 9" D x 6' 3" H
CS2 - 2' 3" W x 1' 6" D x 6' 3" H
Discount
2901.05
□
Amount
□ Wood (W)
Chrome (CH)
1072.10
1393.75
RC2
Please choose metal color:
Regular
3771.35
Black (06)
□
White (03)
66276
RC3*
2325.60
3023.30
66285
CS1*
1352.50
1758.25
66286
CS2*
788.25
1024.75
□
Silver (15)
*Item includes graphics. A Shepard Representative will contact you with art requirements.
PRODUCT DISPLAY AND TRAFFIC BUILDERS
Product Display
Code
Qty
66277
Description
Gondola
Please choose metal color:
□
Discount
730.50
Regular
949.65
□
White (03)
Black (06)
66278
GL1*
1315.60
1710.30
66279
GL2*
1244.80
1618.25
Amount
□
Silver (15)
Gondola
3' 6" W x 1' 9" D x 5' H
*Item includes graphics. A Shepard Representative will contact you with art requirements.
Phone Charging Station
Code
66430
Qty
Description
Phone Station*
Discount
2389.60
Regular
3106.50
Amount
GL1*
GL2*
GL1 - 5' 4" W x 1' 3" D x 8' H
GL2 - 4' 3" W x 1' 3" D x 7' H
Please fax completed form to the Exhibit Solutions Department at 404-720-8757.
Please note that electrical
services must be ordered
separately .You may find the
forms in the Utilities section of
the service manual.
Please complete the following:
Company Name:
Booth #:
Subtotal $
6.250% Tax*: $
Contact Name:
Phone #:
Authorized Signature:
Amount Due: $
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
SIGN ORDER FORM
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
Discount Deadline: January 14, 2015
SIGNS, BANNERS AND ACCESSORIES
Code
Qty.
Description
Discount
Regular
Amount
Code
Qty.
Description
Discount
Regular
Vinyl Banners with Digital Printing
Standard Foamcore Signs, Single-sided
70009
Vertical, 22" x 28"
222.90
289.75
70065
grommets, per sq.
ft.-Vertical
70010
Horz., 22" x 28"
222.90
289.75
70071
grommets, per sq.
ft. - Horizontal
28.25
36.75
70011
Vertical, 28" x 44"
339.70
441.60
70066
Pockets, per sq.
ft. - Vertical
30.40
39.50
70012
Horz., 28" x 44"
339.70
441.60
70072
Pockets, per sq.
ft.- Horizontal
30.40
39.50
70025
Meterboard, 39" x
90.75"
687.35
893.55
70017
70021
28.25
36.75
Replacement ID Sign - Cardstock
Accessories
Blank Foamcore,
4'x 8'
Velcro, per ft, min.
5 ft.
Amount
60.55
78.70
3.90
5.05
70004
7" x 44" Horz.
66.65
86.65
Sign prices are based on customer supplying print-ready graphics in the requested format (see below).
Please complete the following:
Subtotal $
Company Name:
Booth #:
6.250% Tax*: $
Contact Name:
Phone #:
Amount Due: $
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Graphic files/requests must be received by discount deadline date to qualify for discounted prices.
There are no exchanges or refunds once sign has been ordered and processed.
* All tax rates are subject to change.
SIGN SUBMISSION INFORMATION
Please follow these requests, so Shepard can provide the highest of quality signs for your show.
File Submission Media
Artwork Dimensions & Color Specifications
~ CD-ROM
~ All artwork submitted should be created at 100% actual size
~ Email attachment (4 mgs or smaller only)
or in 10% reduction increments (please indicate scale used)
~ FTP (.zip compression), call for FTP information
~ Specify target colors as PMS C or U, and send us 100% accurate
When sending disks, please label them with the following:
proofs with your disk. (Color variations may occur due to output devices.)
Exhibitor Co. Name, Booth #, Show Name, Show Date
Acceptable Software & Formats
Other Graphic Services Available
~ Adobe Illustrator (AI/EPS), InDesign, Photoshop & Acrobat
~ Artwork/graphic design serivces
(70067)
~ Files should be formatted in high-resolution quality, 100-300 dpi
~ Logo reproduction
(70052)
~ Vector-based artwork preferred with fonts converted to outline
~ Special artwork mounting
(70069)
Please note: If customer-provided graphic files are not to exact specifications/requirements, a design-time surcharge will apply.
Attention Getting ● High Visibility ● Great Branding
Easy ● Cost Effec ve Rental ● Durable Dye Sublima on Graphics
CIRCLE DESIGN
Code
Size
Discount*
Regular
69140
10' x 48"
6798.00
9517.20
69142
16' x 48"
10804.30
15126.00
All Kits Include:
◦ Dye sublimation printed fabric pillow case
SQUARE DESIGN
◦ Rental frame
Code
Size
Discount*
Regular
69143
10' x 48"
8266.40
11572.95
◦ Blockout liner
◦ Carrying case
◦ Basic harness
TRIANGULAR DESIGN
Code
Size
Discount*
Regular
69144
10' x 48"
6689.20
9364.90
◦ Delivery to showsite
◦ Weighs under 75 pounds
◦ Rigging not included
WAVE DESIGN
Code
Size
Discount*
Regular
69145
10' x 48" Single
2945.85
4124.20
69146 10' x 48" Double
4037.60
5652.65
Call today to order! 404‐720‐8652
◦ Additional shapes and sizes available
◦ Artwork requirements available Discount deadline: Monday, January 05, 2015
*Artwork, hanging sign order and payment authorization form must be received by the Discount Deadline to receive discount pricing.
LBM Expo 2015
Exhibit Solutions Phone:
404 ‐ 720 ‐ 8652
Exhibit Solutions Fax:
404 ‐ 720 ‐ 8757
Customer Service Email:
ESSRentals@Shepardes.com
Event Code:
M135030215
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
February 4 - 6, 2015
Hynes Convention Center - Boston,
Massachusetts
Subtotal $
6.250%
Tax*: $
Amount Due: $
Must meet discount criteria above to receive discounted pricing. Payment Authorization must be completed and returned with order.
Cancellations will only be accepted in writing 7 days prior to move-in if graphics have not been produced. Cancellations will not be accepted
once graphic artwork has been submitted and approved for production.
HANGING SIGNS 101
LBM Expo 2015
PLEASE NOTE: Shepard Exposition Services will hang anything UNDER 150 lbs and if it does
not require truss or motors. For items weighing over 150 lbs , the Hynes Convention Center
will handle the overhead rigging. Their form is also included in this manual.
GUIDELINES AND SERVICE CONTRACTOR RESPONSIBILITIES
Shepard Exposition Services certified riggers ONLY will be allowed in aerial lifts.
Shepard Exposition Services employees are ONLY personnel allowed to operate mechanized equipment
Shepard Exposition Services certified riggers must assemble and disassemble ALL overhead rigging including:
*Overhead Truss
* Attachment and removal of light fixtures for truss or signs
* Assembly of hanging sign frame and graphics
* Additional installation required for chain motors, span sets and other packages.
Shepard Exposition Services certified riggers must install and remove ALL hanging materials that will be flown
overhead.
Exhibitors are REQUIRED to include hanging/setup instructions and orientation diagrams in advance.
All ceiling rigging must conform to Show Management rules and regulations and facility limitations.
Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the
Advance Hanging Sign shipping label included in this manual. The container must arrive no later than advance
warehouse deadline date. If these procedures are not followed, Shepard Exposition Services cannot guarantee
the hanging of your sign and additional fees will apply.
Structures weighing over 200 lbs. per point must have a rigging plot plan approved in advance.
Electrical signs must be in working order and in accordance with the National Electrical Code. Electrical services
must be ordered through the Electrical Service Provider (form included in manual).
CHECKLIST FOR ORDERING HANGING SIGNS
Submit Payment Authorization Form
(OR Third Party Payment Authorization if paying for this service on behalf of an exhibiting company)
Order Assembly Labor to have your sign built by Shepard Certified Riggers
(Fill out top section of the Hanging Sign Overhead Rigging Form)
Order Install and Dismantle for all Hanging Signs, Truss and Motors
Order any necessary Chain Motors, Rotating Motors and Truss
(Remember to place separate electrical order to power any motors!)
Submit Diagrams with orientation, dimensions and placement for ALL materials
that will be flown overhead.
Package Hanging Sign(s) in a separate container from exhibit materials
Label Hanging Sign(s) using the Hanging Sign Shipping Label from this service manual
Ship Hanging Sign(s) to the Advanace Warehouse by:
Monday, January 26, 2015
HANGING SIGN 0VERHEAD RIGGING
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code:
M135030215
Discount Deadline: January 14, 2015
PLEASE NOTE: Shepard Exposition Services will hang anything UNDER 150 lbs and if it does
not require truss or motors. For items weighing over 150 lbs , the Hynes Convention Center
will handle the overhead rigging. Their form is also included in this manual.
SIGN ASSEMBLY/DISMASSEMBLY LABOR
I will need Shepard Supervised Labor for (please check one):
□ Installation
□ Dismantling
I will need Exhibitor Supervised Labor for (please check one):
□ Both Install/Dismantle
□ Installation
SIGN ASSEMBLY LABOR
Code
Est Hours
69150
69151
69152
Item
Discount
Regular
ST
OT
DT
146.88
190.95
220.31
286.40
293.75
381.90
Amount
$
$
$
Code
Est Hours
69153
69154
69155
**Supervisory fee is 30% of total cost or $60, whichever is greater.
ST - Straight time:
OT - Overtime:
DT - Doubletime:
□ Dismantling
□ Both Install/Dismantle
SIGN DISASSEMBLY LABOR
Item
Discount
Regular
ST
OT
DT
146.88
190.95
220.31
286.40
293.75
381.90
Amount
$
$
$
Sup install: 68069 Sup dismantle: 68073
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; Saturday, 8:00 AM - 4:30 PM
All day Sunday, all other hours and holidays
Total Estimated Assembly/Dismantle: $
N/A Tax*: $
Estimated Amount Due: $
Please Note: Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity.
Any signs that are not assembled by approved Shepard Certified Riggers are subject to an inspection fee.
OVERHEAD RIGGING CREW
RIGGING INSTALLATION
Code
Est Hours
69001
69002
69005
ST - Straight time:
OT - Overtime:
DT - Doubletime:
RIGGING REMOVAL
Item
Discount
Regular
ST
OT
DT
880.00
1144.00
1068.00
1388.40
1256.00
1632.80
Amount
$
$
$
Code
Est Hours
69003
69004
69006
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; Saturday, 8:00 AM - 4:30 PM
All day Sunday, all other hours and holidays
Item
Discount
Regular
ST
OT
DT
880.00
1144.00
1068.00
1388.40
1256.00
1632.80
Amount
$
$
$
Total Estimated Install/Removal: $
N/A Tax*: $
Estimated Amount Due: $
Rates are per lift and crew (up to 3 riggers) per hour. One hour minimum per lift/crew - lift/crew thereafter is charged in 1/2 increments.
Straight time cannot be guaranteed.
Must order by discount deadline date to receive advance pricing.
Other charges will apply for additional supplies required to ensure structural integrity of overhead sign.
REQUESTED DATE, TIME & SUPERVISION
Please indicate below who will be present to supervise sign assembly and installation:
Shepard Supervision
Exhibitor Supervision
Display House (EAC)
If Non-Shepard Supervision is required, please request date and time:
Assembly:
Install:
Dismantle:
Date: ______________ Time: ___________
Date: ______________ Time: ___________
Date: ______________ Time: ___________
Please note: Shepard will commence rigging per requested time. Should hanging sign or supervision not be present at requested
time a 1 Hour Crew Minimum charge will be assessed.
Please complete the following:
Subtotal: $
Company Name:
Booth #:
N/A Tax*: $
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Orders cancelled without written notice 48-hours prior to move-in will be charged a one (1) hour cancellation fee.
* All tax rates are subject to change.
UNION JURISDICTIONS
BOSTON –
Boston Convention & Exhibition Center
and the Hynes Convention Center
UNION LABOR
Boston, MA is NOT a “right-to-work” state. Union Labor is available to assist in the installation and dismantling of exhibit
booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates, using
the enclosed order forms.
EXHIBIT LABOR JURISDICTION
The unpacking, erection, assembling, dismantling, and packing of displays and equipment may be done by full-time
employees of the exhibiting company (no outside labor allowed). Skilled craftsman will be available to assist exhibitors
who wish to hire labor to perform these services. Arrangements for all temporary labor must be made through Shepard
Exposition Services. Please use the Labor Order Forms included with this manual. Outside labor of any kind is not
permitted.
MATERIAL/FREIGHT HANDLING JURISDICTION
Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates that
comes in via over the road carriers. It is Shepard’s responsibility to manage docks and schedule vehicles for the smooth
and efficient move-in and move-out of the exhibition. Shepard will not be responsible, however, for any materials they do
not handle. Exhibitors may unload their own private vehicles provided the vehicle is less than 24’. Unloading or reloading
of any freight from any vehicle over 24’ in length will be handled by Shepard Exposition Services. Rates for material
handling services are enclosed in this exhibitor service manual.
Exhibitors may use their own two wheeled hand truck or four wheeled flat truck. The use of pallet jacks, fork trucks, lift
gates, or any other mechanical equipment is not permitted.
Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be towed at the owner’s expense.
The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arrangements have been made
with Shepard Exposition Services to store empty crates. Please refer to the Material Handling Information sheet in this
service manual for the handling of empties, disposal of skids, etc.
GRATUITIES /BREAKS
Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration
for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15
minute paid break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be
reported immediately to Shepard Exposition Services.
IN GENERAL
Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work
jurisdictions. Please refer all such disputes and/or questions to Shepard management personnel immediately.
SAFETY
Safety of everyone working in the hall is of our utmost concern at all times. Standing on chairs, tables and other rental
furniture is prohibited. This furniture is not engineered to support your standing weight. Shepard Exposition Services
cannot be held responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in
assembling your booth, please order labor on the Labor Order Form included in this manual and the necessary ladders
and tools will be provided.
ELECTRICAL SERVICES
Exhibitors are responsible for distributing their own 120V electrical cords and plugging in their booth equipment.
Exhibitors may choose to: Hire labor from the General Service Contractor; Hire a third-party team to perform the
distribution work; Bring their own company electrician to perform distribution and hard wire connections as long as
he/she is a full-time employee of the exhibiting company.
LABOR ORDER FORM
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone: (410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
Discount Deadline: January 14, 2015
INSTALLATION & DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE
Please complete the following:
How many laborers will you require?
_______ Installation
_______ Dismantling
Date of installation: _____________________________
Requested start time: ________________
Est. Hours ______
Date of dismantling: ____________________________
Requested start time: ________________
Est. Hours ______
I will need Shepard Supervised Labor for (please check one):
□ Installation
Code
Qty.
□ Dismantling
Item
Discount
I will need Exhibitor Supervised Labor for (please check one):
□ Both Install/Dismantle
Regular
Sup. Fee
□ Installation
Amount
Code
Qty.
Shepard Supervised Labor (Exhibitor not present)
□ Dismantling
Item
□ Both Install/Dismantle
Discount
Regular
Amount
Exhibitor Supervised Labor
68066
ST
117.50
152.75
30% **
68060
ST
117.50
152.75
68067
OT
176.25
229.15
30% **
68061
OT
176.25
229.15
68068
DT
235.00
305.50
30% **
68062
DT
235.00
305.50
**Supervisory fee is 30% of total cost or $60, whichever is greater.
Dismantle: 68063/68064/68065
Sup install: 68069 Sup dismantle: 68073
* Please note - when ordering dismantle labor, due to show break down and returning empties to your booth, labor ordered through
Shepard at the close of the event may not be available until one hour after show close.
Labor Hours
ST - Straight time: Monday-Friday, 8:00 AM - 4:30 PM
OT - Overtime:
Monday-Friday, 4:30 PM - Midnight; Saturday, 8:00 AM - 4:30 PM
DT - Double time:
All day Sunday, all other hours and holidays
If you are shipping carpet to the show and require Shepard to install it for you, please complete the following:
Exhibitor-Owned Carpet Installation/Dismantling
68080
SQ. FT.
1.00
1.30
68079
MINIMUM
235.00
305.50
Please note:
ft. =
ft. x
Booth size:
Carpet install date/time: _________________________
Subtotal $
- Hours are based on estimates, you will be invoiced for actual time incurred.
N/A
- Requested times are not guaranteed and are based on availability.
- Minimum one hour will be charged. Additional time will be billed in in half-hour increments.
Tax*: $
Amount Due: $
SHEPARD SUPERVISION INFORMATION
Please complete this section if you have chosen Shepard to supervise your installation and/or dismantling.
Inbound Freight Information
Outbound Freight Information
Carrier Company Name:
# of pieces:
Weight of Shipment:
Is shipment? □ Crated
□ Uncrated
Tracking/Pro #:
Estimated arrival date:
Shipment to arrive at:
□ Warehouse
□ Show site
Carrier Company Name:
Deliver Shipment To:
Address:
City, ST, Zip:
Type of Service (air, van line, ground, etc.):
If for any reason your shipment is not picked up by your carrier,
please choose one of the following options:
Set-up Information for Installation
Force freight through preferred carrier:
Send shipment back to Shepard warehouse:
Please check all that apply and provide information where requested.
Booth Size:
x
Forklift required?
□ Yes
□ No
Carpet is?
□ owned
□ rented from Shepard
Carpet padding?
□ Yes
□ No
Drawings are?
□ Faxed to Shepard □ Shipped w/exhibit crates
On-site Exhibitor Contact Information
Name:
Hotel:
Arrival date/time:
Departure date/time:
Please complete the following:
Phone #:
Services You Have Ordered
($400 min. fee)
(please check all that apply)
□ Electrical
□ Furniture □ A/V Equipment
□ Booth Cleaning
□ Telephone/Internet
Electrical Information:
□ Electrical should go under the carpet (diagram is attached)
□ Electrical drawings are attached
□ Electrical drawings are with exhibit in crate number
□ Electrical drawings were sent to the official contractor
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
Orders cancelled without written 48-hour notice will be charged a one (1) hour cancellation fee.
* All tax rates are subject to change.
GROUND RIGGING/FORKLIFT RENTAL
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Hynes Convention Center - Boston, Massachusetts
Event Code: M135030215
Discount Deadline: January 14, 2015
GROUND RIGGING FORKLIFT RENTAL
DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES.
Please complete the following:
# of pieces to be spotted
Requested date/time:
Heaviest piece to be spotted
(times are not guaranteed)
Description of work to be performed:
Code
Qty.
Item Description
Discount
Regular
Amount
FORKLIFT RENTAL - UP TO 5,000 LB CAPACITY
35028
Straight-time Hourly Rental
443.00
576.00
35039
Overtime Hourly Rental
560.50
728.75
35067
Double-time Hourly Rental
678.00
881.50
Item Description
Discount
Regular
Code
Qty.
Rate structure includes forklift and (1)
operator only.
Minimum crews are based on scope of
work and area jurisdiction.
Amount
Additional labor and groundmen will be
billed at the hourly rate.
FORKLIFT RENTAL - UP TO 10,000 LB CAPACITY
35029
Straight-time Hourly Rental
886.00
1151.75
35049
Overtime Hourly Rental
1121.00
1457.25
35069
Double-time Hourly Rental
1356.00
1762.75
Item Description
Discount
Regular
Code
Qty.
Amount
FORKLIFT RENTAL - UP TO 20,000 LB CAPACITY
Straight-time Hourly Rental
1329.00
Overtime Hourly Rental
1681.50
2186.00
35070
Double-time Hourly Rental
2034.00
2644.25
Orders cancelled without 24-hour notices
will be charged a one (1) hour
cancellation fee.
CRANE RENTAL AVAILABLE UPON REQUEST
OT - Overtime:
DT - Double time:
The minimum charge for labor and
equipment is one (1) hour. Labor and
equipment thereafter is charged in half
(1/2) hour increments.
1727.75
35035
35066
ST - Straight time:
PLEASE NOTE:
Monday-Friday, 8:00 AM - 4:30 PM
Monday-Friday, 4:30 PM - Midnight; Saturday, 8:00 AM - 4:30 PM
All day Sunday, all other hours and holidays
RIGGING LABOR RATES
Code
Qty.
Item Description
Discount
Regular
Amount
35085
Straight-time Hourly Rate
146.88
190.95
35086
Overtime Hourly Rate
220.31
286.40
35099
Double-time Hourly Rate
293.75
381.90
Item Description
Discount
Regular
Code
Qty.
RIGGERS AND MATERIAL HANDLERS PER MAN HOUR
35087
Straight-time Hourly Rate
117.50
152.75
35100
Overtime Hourly Rate
176.25
229.15
35101
Double-time Hourly Rate
235.00
305.50
PLEASE NOTE:
The minimum charge for labor and
equipment is one (1) hour. Labor and
equipment thereafter is charged in half
(1/2) hour increments.
RIGGING FOREMAN LABOR PER MAN HOUR
Amount
Orders cancelled without 24-hour written
notice will be charged a one (1) hour
cancellation fee.
Subtotal $
Please complete the following:
N/A
Tax*: $
Company Name:
Booth #:
Amount Due: $
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day.
* All tax rates are subject to change.
ELECTRICAL/INTERNET CORD LABOR
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
Discount Deadline: January 14, 2015
CORD INSTALLATION & DISMANTLE LABOR
Shepard Supervised Labor
Installation of electrical cords will be completed at our discretion prior to exhibitor move-in.
The charge for this service is 30% of the total installation labor bill, with a minimum of $45.00. A detailed floor plan must
accompany this order.
Emergency Contact:
Phone Number:
Exhibitor Supervised Labor
Display Company Supervised Labor
Name of supervisor:
Phone Number:
Start times cannot always be guaranteed.
If no time is provided, labor will be available on a first-come, first service basis only.
Exhibitors and I&D house supervising the labor themselves should visit the Shepard
service center to confirm that you are ready for service.
Carpet will not be installed until cords have been laid.
A one hour minimum labor charge will apply to pick up cords.
Cord dismantle will be done on straight time whenever possible.
Please complete the following:
How many laborers will you require?
Date of installation:
Installation
Requested start time:
Requested start time:
Date of dismantling:
I will need Shepard Supervised Labor for (please check one):
□ Installation
Code
Qty.
□ Dismantling
Item
Discount
I will need Exhibitor Supervised Labor for (please check one):
□ Both Install/Dismantle
Regular
Dismantle
Est. Hours:
Est. Hours:
Sup. Fee
□ Installation
Amount
Code
Shepard Supervised Labor (Exhibitor not present)
Qty.
□ Dismantling
Item
□ Both Install/Dismantle
Discount
Regular
Amount
Exhibitor Supervised Labor
68066
ST
117.50
152.75
30% **
68060
ST
117.50
152.75
68067
OT
176.25
229.15
30% **
68061
OT
176.25
229.15
68068
DT
235.00
305.50
30% **
68062
DT
235.00
305.50
CORD RENTAL
Code
80058
80059
80060
66306
Quantity
…………
…………
…………
…………
…………
…………
…………
…………
Price
Description
$28.00
25' Flat Cord …………………………………………………..
$42.55
50' Flat Cord …………………………………………………..
Tape to cover cords ………………………..……………………… $24.65/roll
Power Strips ………………………….....………….……………… $15.00
There will be a minimum charge of $24.65 to cover cords with tape.
Larger area and multiple electrical drops may require more than one roll.
6.250%
Subtotal
Tax on cords*:
Price is per person/per hour
Total Labor and Cords:
Supervisor must check in at Service Desk to pick up labor
Labor must be canceled in writing, 24 hours in advance to avoid a one (1) hour cancellation fee per worker
Please include set up plan and special instructions with this order.
Utility services for all 120V power provided by the facility does not include the installation of cords to specific areas
within the booth space. Shepard labor, display company labor or the exhibitor can perform this work. Rental carpeting
and padding will not be installed until cord installation is completed.
High voltage (208 V and over), please contact the facility's electrical department.
Please complete the following:
Company Name:
Contact Name:
Authorized Signature:
Booth #:
Phone #:
Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above. Signature also indicates you have
read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard.
Payment Authorization must be completed and returned with Material Handling Worksheet. Other charges may apply, please review Material Handling
Information form included in this manual.
* All tax rates are subject to change.
See page 2 for additional information and conditions
CORD LABOR TERMS & CONDITIONS
LBM Expo 2015
Shepard Exposition Services
4710 Trident Court, Baltimore, MD 21227
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
February 4 - 6, 2015
Hynes Convention Center - Boston, Massachusetts
Event Code: M135030215
Discount Deadline: January 14, 2015
TERMS & CONDITIONS FOR ELECTRICAL AND INTERNET LABOR
1 Straight time rates apply to labor calls between the hours of 8:00 am and 4:30 pm, Monday through Friday. Overtime rates apply to labor calls
between 4:30 pm and midnight, Monday through Friday, and 8:00 am to 5:00 pm on Saturdays. Double time rates apply to labor calls all day
Sunday and Holidays. These hours are subject to change.
2 Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published.
3 A minimum charge of one hour is applicable to all labor requests. Additional time on the same day is billed in 1/2 hour increments. Continuations
to another day are a minimum of 1 hour. A one hour minimum charge will apply to pick up cords.
4 Charges for labor commence at time of dispatch to service the labor call. A one hour minimum will apply if an exhibitor representative is not
present at the time of call or reschedules the call, unless 24 hour advance notice is received in writing.
5 Labor charges will include the time for laborers to gather the necessary tools and material for the job, have their work checked by the client and
return the tools and material to the supply area.
6 Every effort will be made to dispatch laborers as requested but start times cannot be guaranteed. 8:00 am calls will be filled on a first come first
severed basis as orders are received.
7 Claims will not be considered or adjustments made, unless filed in writing, by Exhibitor, prior to the close of the event.
8 Shepard is not responsible for any damage or loss caused by the loss of power beyond its control and Exhibitor agrees to hold Shepard, its
officers, directors, employees, and agents harmless from such power loss. In no event shall Shepard be liable for any indirect or consequential
damages (including without limitation lost profits) even if advised of the possibility of such damages, whether under theory of contract, tort
(including negligence), products liability, or otherwise. Exhibitor shall indemnify and hold harmless Shepard, its officers, directors, employees,
and agents from and against any and all claims, liabilities, damages, fines, penalties, or costs of whatsoever nature (including reasonable
attorneys' fees) arising out of or in any way connected with Exhibitor's actions or omissions under this Agreement.
EXAMPLE OF PLAN AND INFORMATION REQUIRED TO COMPLETE FLOORWORK
Please indicate the following on the floor plan.
Booth 462
6 ft
1. Location and load of main power drop - please
provide specific dimensions and wattages/amperages.
500 watts
6 ft
2. Location and load of all outlets - please provide specific
dimensions and wattages/amperages.
3. Booth orientation - please provide surrounding aisle
and/or booth number
Main Power Drop
Booth 352
10 ft
500 watts
6 ft
10 ft
6 ft
BOOTH DIAGRAM
Booth 446
Booth 654
SHEPARD LOGISTICS SERVICES
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
1531 Carroll Drive, NW Atlanta, GA 30318
Shepard Logistics Phone:
888-568-8858
Shepard Logistics Fax:
404-720-8733
Shepard Logistics Email:
logistics@shepardes.com
Hynes Convention Center - Boston, Massachusetts
Event Code: M135030215
COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY SHEPARD LOGISTICS SERVICES
EXHIBIT MATERIALS TRANSPORTATION
INBOUND PICK UP LOCATION INFORMATION
SHIPPING INFORMATION
▪ Payment Authorization form must be on file to pick up as charges will be Items to be shipped
Number of Pieces
included on your show services invoice.
Est. Weight
Requested Pick Up Date:
Crates
Hours of Operation:
Cartons (cardboard)
Cases/Trunks (fiber) (color)
Company
Skids/Pallets
Address
Carpet (color)
Other
Total Pieces
(City)
(State)
Total Wt.
(Zip)
L
Size of largest piece:
SHIP TO
□
□
Loading Dock
W
□
Yes
No
Residential
Inside Pick up
Special Instructions:
I will be shipping to the WAREHOUSE
H
Lift Gate __________
Inside Delivery _______
(Company Name, Booth #)
LBM Expo 2015
c/o UPSF/Shepard Exposition Services
280 Eastern Ave
Chelsea, MA 02150
January 26, 2015
Warehouse Deadline
Date
□ I will be shipping to SHOW SITE
c/o Shepard Exposition Services
▪ Please note: All Shepard Logistics quotes include transportation cost
only. Additional material handling fees may apply on show site
OUTBOUND SHIPPING INFORMATION
I would like to schedule Outbound Transportation. Please provide me with a
□ Material
Handling Agreement at show site for my shipping instructions and
signature. So we may deliver your Outbound Material Handling Agreement
and labels, please complete the following information.
Ship to Address:
(Company Name, Booth#)
LBM Expo 2015
Hynes Convention Center
900 Boylston Street
Boston, MA 02115
Contact Name:
Phone:
Deliver By Date:
Number of labels:
February 2, 2015
Delivery date:
Special Instructions:
TRANSPORTATION CHARGES
TYPE OF SERVICE - Choose One
Next Day Air
Charges for transportation and material handling services provided by
Shepard shall be billed to the Credit Card on file.
2nd Day Air
Type Card
Service via Air Transportation is charged based on Dimensional weight or
Actual weight whichever is greater.
Logistics/Material Handling ONLY
Authorize ALL charges
Credit Card #:
Expiration Date:
Security Code:
Billing Address:
Standard Ground
Other (Truck Load, Specialized)
City, ST, Zip:
Name on Card:
Authorized Signature:
A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST.
Please complete the following:
Exhibiting Co. Name:
Contact Name:
Email:
Authorized Signature:
Booth #:
Phone #:
Fax #:
Signature indicates you have read and accept the Payment Policy and Terms and Conditions.
FAX COMPLETED FORM TO 404-720-8733
Shepard Logistics
Complete Transportation Services
Advantages of Shepard Logistics
‐ 10% material handling discount for round trip SLS customer shipments
‐ Volume discounting for larger shipments
‐ Guaranteed price quotes online with online booking and scheduled pick‐up
‐ Preferred and confirmed target times inbound
‐ Pre‐printed bills and shipping labels correctly formatted inbound or outbound
‐ Free 30‐day pre‐event storage charges
‐ Ship direct to show site and avoid warehouse charges when facility permits
‐ Automated tracking and delivery status reports via email
‐ No driver waiting time charges inbound or outbound
‐ No additional trade show fees
‐ Priority Empty Return Labels to all inbound Logistics Customers
‐ Guaranteed pick‐up outbound from show, with immediate loading following empty return
‐ Guaranteed on‐time delivery to destination city, facility, or warehouse or it is free
Benefits of Shepard Logistics
‐
‐
‐
‐
Security; immediate outbound loading reduces risk of pilferage or misloading
Convenience; less paperwork and less tracking
Efficiency; scheduling travel, labor reliably, and possibly avoiding weekend overtime charges inbound
Cost Saving; discounting of material handling charge
To take full advantage of the Shepard Advantage, contact
888.568.8858
logistics@shepardes.com
SHIPPING LABELS
LBM Expo 2015
ADVANCE SHIPPING ADDRESS LABELS
R
U
S
H
ADVANCE WAREHOUSE
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o UPSF/Shepard Exposition Services
280 Eastern Ave
Chelsea, MA 02150
Delivery Hours: M-F, 8-4:30 PM
LBM Expo 2015
For:
R
U
S
H
First day freight can arrive w/o a surcharge:
ADVANCE WAREHOUSE
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o UPSF/Shepard Exposition Services
280 Eastern Ave
Chelsea, MA 02150
Delivery Hours: M-F, 8-4:30 PM
LBM Expo 2015
For:
First day freight can arrive w/o a surcharge:
January 7, 2015
January 7, 2015
Last day freight can arrive w/o a surcharge:
Last day freight can arrive w/o a surcharge:
January 26, 2015
January 26, 2015
DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS
R
U
S
H
DIRECT TO SHOW
TO:
(EXHIBITING CO. NAME)
Booth #:
C/O:
SHEPARD EXPOSITION SERVICES
Hynes Convention Center
900 Boylston Street
Boston, MA 02115
For:
LBM Expo 2015
MUST NOT BE DELIVERED PRIOR TO:
February 2, 2015
@
8:00 AM
R
U
S
H
DIRECT TO SHOW
TO:
(EXHIBITING CO. NAME)
Booth #:
C/O:
SHEPARD EXPOSITION SERVICES
Hynes Convention Center
900 Boylston Street
Boston, MA 02115
For:
LBM Expo 2015
MUST NOT BE DELIVERED PRIOR TO:
February 2, 2015
@
8:00 AM
HANGING SIGN SHIPPING LABELS
LBM Expo 2015
HANGING SIGN SHIPPING ADDRESS LABELS
HANGING SIGN: If you have a sign or anything (truss, etc.) that has been approved to hang from the ceiling, send it to the
advance shipping warehouse address. Hanging items must be identified and readily available since they are installed first,
before the show floor becomes encumbered by freight.
ADVANCE WAREHOUSE
R
U
S
H
HANGING SIGN
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o UPSF/Shepard Exposition Services
280 Eastern Ave
Chelsea, MA 02150
Delivery Hours: M-F, 8-4:30 PM
For:
LBM Expo 2015
First day freight can arrive w/o a surcharge:
January 7, 2015
Last day freight can arrive w/o a surcharge:
January 26, 2015
ADVANCE WAREHOUSE
R
U
S
H
HANGING SIGN
TO:
(EXHIBITING CO. NAME)
Booth #:
c/o UPSF/Shepard Exposition Services
280 Eastern Ave
Chelsea, MA 02150
Delivery Hours: M-F, 8-4:30 PM
For:
LBM Expo 2015
First day freight can arrive w/o a surcharge:
January 7, 2015
Last day freight can arrive w/o a surcharge:
January 26, 2015
MATERIAL HANDLING AUTHORIZATION
LBM Expo 2015
February 4 - 6, 2015
Shepard Exposition Services
4710 Trident Court, Baltimore, MD 21227
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Hynes Convention Center - Boston, Massachusetts
Event Code: M135030215
SHIPMENT INFORMATION
Please complete the following information:
Please indicate number of pieces and the estimated weight:
□ Advance Warehouse
We plan to ship to:
We plan to ship on (date):
Our materials should arrive on (date):
Carrier Name:
Pro #:
Origin of Shipment (city, state):
□ Direct to Show Site
Description
# of Pieces
Weight
Crates
Cartons
Cases
Carpet
Please provide a contact name and number for any questions Shepard may have
Miscellaneous
in regards to this shipment:
Total Weight
Name:
Phone:
MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET
SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10% DISCOUNT ON MATERIAL HANDLING WITH
Signature Series Shipping.
To set up your Signature Series Shipping, please call 888-568-8858, or complete the Shepard Logistics Order Form included in this
manual. Signature Series Shipping does not apply to shipments considered small package, local or shipments over 10,000 lbs. Roundtrip
SLS shipping is required to qualify for Signature Series Shipping .
COMPUTATION OF MATERIAL HANDLING SERVICES
The following services, whether used completely, or in part, are offered as a package. When recording weight, round up to the next 100 lbs. For example: 285 lbs. = 300
lbs./100 lbs. = 3 X RATE = $ Amount or minimum charge, whichever is greater.
Standard Material Handling
Signature Series Material Handling
Direct Shipments to Showsite
Type
ST/ST
ST/OT
OT/OT
Crated
98.00
127.50
147.00
Uncrated
147.00
191.00
Sp. Handling
127.50
165.75
Weight
Crated:
35410 - ST/ST
Uncrated: 35413 - ST/ST
Direct Shipments to Showsite
Price
Total
Type
ST/ST
ST/OT
OT/OT
Crated
88.25
114.75
132.50
220.50
Uncrated
132.50
172.25
198.75
191.25
Sp. Handling
114.75
149.25
172.25
35411 - ST/OT 35412 - OT/OT
35414 - ST/OT
Special Handling: 35416 - ST/ST
Crated:
35415 - OT/OT
35417 - ST/OT
Weight
35431 -ST/ST
Type
ST/ST
ST/OT
OT/OT
Crated
119.00
154.75
178.50
Sp. Handling
154.75
201.25
232.25
Crated:
35419 - ST/ST
Special Handling: 35422 - ST/ST
Price
Total
35432 - ST/OT 35433 - OT/OT
Special Handling: 35437 - ST/ST 35438 - ST/OT 35439 - OT/OT
Advance Shipments to Warehouse
Price
Total
35420 - ST/OT 35421 - OT/OT
35423 - ST/OT
Total
Uncrated: 35434 - ST/ST 35435 - ST/OT 35436 - OT/OT
35418 - OT/OT
Advance Shipments to Warehouse
Weight
Price
Weight
Type
ST/ST
ST/OT
OT/OT
Crated
107.00
139.00
160.50
Sp. Handling
139.00
180.75
208.50
Crated:
35424 - OT/OT
35440 - ST/ST
Special Handling: 35443 - ST/ST
35441 - ST/OT 35442 - OT/OT
35444 - ST/OT
35445 - OT/OT
Small Packages (FedEx/UPS/DHL under 30 lbs.)
Type
ST/ST
ST/OT
OT/OT
Per Carton
59.50
77.25
89.25
Min. per ship.
119.00
154.75
178.50
Pieces
Per carton:
35425 - ST/ST
35426 - ST/OT
Minimum per shipment: 35428 - ST/ST 35429 - ST/OT
Price
Total
RATES ARE PER 100 LBS. WITH A 200 LB. MINIMUM
Subtotal $
N/A
Tax*: $
Amount Due: $
35427 - OT/OT
35430 - OT/OT
For credit card payments, please complete the payment authorization form. Any additional overtime charges will be invoiced at show site and are subject to change pending
move-in/move-out schedule.
We understand that your calculation is only an estimate. Invoicing will be calculated from actual certified weight ticket or reweigh ticket on inbound material handling receiving
report. Adjustments will be made accordingly. Any adjustments to charges must be made at show site.
Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse. Loose, easily damaged, uncrated, or blanket-wrapped
shipments should be shipped directly to the show site.
If you have any questions about material handling, please contact Shepard Customer Service department.
Please complete the following:
Company Name:
Contact Name:
Authorized Signature:
Booth #:
Phone #:
Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above. Signature also indicates you have read and
accept the Payment Policy and Terms and Conditions, sign and return to Shepard.
Payment Authorization must be completed and returned with Material Handling Worksheet. Other charges may apply, please review Material Handling Information form included in
this manual.
* All tax rates are subject to change.
STORAGE AUTHORIZATION FORM
LBM Expo 2015
Shepard Exposition Services
4710 Trident Court, Baltimore, MD 21227
Customer Service Phone: (410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
February 4 - 6, 2015
Hynes Convention Center - Boston, Massachusetts
Event Code: M135030215
STORAGE AUTHORIZATION
Please fill out the information below:
Company Name:
Booth #:
Contact Name:
Phone #:
● For liability reasons, only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard
storage services.
● All packages must be properly packed & labeled. Shepard Exposition Services’ limit of liability will be $5.00 per pound or $500.00 per
package or container , whichever is less. No uncrated material will be accepted at the warehouse.
SHOWSITE STORAGE
Secured Storage: Materials will be placed into secured storage and will be returned to your booth after the close of the show. The
materials will be accessible during the show by Shepard personnel only. A minimum one-hour material handling labor charge at show
rates will apply each time material is handled to or from storage. There is no charge to return materials to your booth at the close of the
show. Secured storage rates are eighty (80) cents per square foot per day ($20.00 Minimum).
(35400)
Accessible Storage: Materials in accessible storage will be accessible during the show but not necessarily by exhibitors. When Shepard
personnel are required to move materials into or out of storage, will be billed at the material handling labor rates each time material is
moved. ($100.00 Minimum)
There will be no charge to return material to the booth at the close of the show. Accessible storage is not considered secure and is
stored at the sole risk of the Exhibitor.
(35166)
POST SHOW TRANSPORTATION AND HANDLING
Shepard Exposition Services will store your shipments in our warehouse both before and after your event. Please
take note of the important information below.
All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees. Please note that Onsite
Material Handling Fees do not include transportation or handling to and from the warehouse.
Return to Warehouse Service Fee: At the customer’s request, each shipment returned to the Shepard warehouse will incur the
following charge: $20.00 per cwt. ($400.00 min.) (35005)
Storage per Month Service Fee: Monthly storage is $10.00 per cwt per month ($100.00 min) . Storage fee will automatically be
charged for shipments that are returned to Warehouse and stored in excess of three (3) business days.
(Monthly storage is charged the current year.) (35006)
Special instructions or remarks:
Where will your shipments be going AFTER they have been stored?
Shipped to another destination as arranged via Shepard Logistics Services
Transport to another SES show:
Delivery Date:
Pick-up arranged with another carrier
Please complete the following:
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
Must order by discount deadline date to receive discounted pricing. Payment Authorization must be completed and returned with order.
There are no exchanges or refunds once item has been delivered to your booth. Cancellation must be received in writing 48 hours prior
to first exhibitor move-in day. Rental items not ordered and found in use in your booth are subject to "Regular" rate billing.
* All tax rates are subject to change.
MATERIAL HANDLING INFORMATION
Shepard Exposition Services
LBM Expo 2015
4710 Trident Court, Baltimore, MD 21227
Customer Service Phone:
(410) 737-9270
Customer Service Email:
baltimore@shepardes.com
MATERIAL HANDLING INFORMATION & ADDITIONAL CHARGES
SPECIAL HANDLING
Rate as shown on Material Handling Authorization Form
The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment
without rehandling. A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck (cubic loading),
tarping or untarping freight or containers, rigging pieces for loading or unloading on a truck or from the ground, loading or unloading materials in a freight
elevator, or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific
order/orientation or requires freight on the truck to be moved to unload actual delivery.
30%
35301
Surcharge:
OVERTIME
Based on show move-in/move-out schedule and/or late driver check-in, an overtime surcharge per occurrence applies to shipments handled at show site
during overtime hours. Your advance warehouse shipments may be received during straight time, but due to scheduling conflicts beyond Shepard's control
may be moved into the exhibit hall on overtime. Any additional overtime charges will be invoiced at show site and are subject to change pending movein/move-out schedules. Handling times will be documented on shipping documents. Drivers picking up outbound shipments will be sequenced for loading
ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in.
WAREHOUSE OVERTIME
Warehouse Material Handling rates may be subject to inbound overtime fees should the move-in schedule dictate overtime is required to deliver all warehouse
freight prior to the beginning of exhibitor move-in. This would also be true if freight was received after hours at the warehouse trapping facility.
25%
35003
EARLY/LATE SHIPMENTS TO WAREHOUSE
Surcharge:
A surcharge will apply to shipments not arriving within the published dates (refer to Show Information page for dates) for advance warehouse or arriving on
show site after show opening.
Rate as shown on Material Handling Authorization Form
UNCRATED SHIPMENTS
An additional charge of 50% (or as stated on Material Handling Authorization page) of the applicable material handling charge at the time of delivery shall be
charged for all loose, uncrated, or unprotected shipments received at the show site docks. The charge is a one-time charge that includes both move-in and
move-out of the show, and is based on the weight of the shipment handled.
35004
OFF-TARGET DELIVERIES
Surcharge:
15%
For targeted shows (exhibitors who received/requested a Targeted Date/Time), a surcharge will apply if shipment is not delivered (or carrier has not checked
in) during assigned target date/time.
$30 per Shipment
Surcharge:
MARSHALING YARD
35250
Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility,
Shepard may charge a one time fee per shipment processed inbound and/or outbound through the marshaling yard.
$25.00 per forklift load
35282
REWEIGH OF SHIPMENTS
Surcharge:
An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket, or an
incorrect or understated weight on a delivery document.
$10.00 per piece, Minimum $40.00
35105
Surcharge:
EMPTY CRATE STORAGE
A charge per crate, carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore
not subject to material handling charges.
SMALL PACKAGE CONSOLIDATION
Cartons weighing 30lbs or less will qualify for the small package rate. Should one delivery contain 15 or more small packages, it can be consolidated and
charged as standard material handling for a lower rate. Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates.
$10.50 per envelope
ENVELOPE DELIVERIES
Surcharge:
During show hours at the show facility, a charge will apply to receiving and delivering envelope packages to your booth.
35007
35106
$150.00 round trip
MOBILE SPOTTING FEE
Surcharge:
Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading, if Shepard determines such activity to be operationally
feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. In such cases, a MOBILE SPOTTING FEE will be
charged. All local fire marshal rules and regulations apply. Please call customer service for details.
If you have any questions about material handling, please contact Shepard Customer Service department.
MATERIAL HANDLING 101
LBM Expo 2015
MATERIAL HANDLING Q&A
What is material handling (also referred to as drayage)?
Material handling is the process of unloading your freight from your shipping
carrier, either at the warehouse or show site, delivering it to your booth, storing
your empty containers (empties) if required, returning of your empties at the close
of show, and then reloading your freight back onto your shipping carrier.
What is the definition of "freight"?
What is the difference between material handling and shipping?
Shipping is the process of carrying your shipment from your location, pickup area to it's destination and also the process of returning your shipment
back to your location after the close of the show. Material handling begins
at the time your shipment arrives to the docks (please refer to "What is
material handling?" for the full definition.)
Any exhibit materials that are shipped or delivered to the advance warehouse or
show facility via shipping carrier, POV, or delivery truck.
What is a "certified weight ticket"?
A printed weight ticket from a scale certified or inspected by a government
authority such as the Dept. of Agriculture, indicating the date weighed, the weight
of the shipment and the vehicle ID of the unit being weighed.
IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS
What are advance shipments?
Do I need to order a fork lift to unload or reload my freight?
No, please do not order a forklift for unloading/reloading of your materials.
What does CWT mean?
CWT is an acronym for Century Weight, therefore it means per 100 lbs.
All shipments that are addressed to the advance warehouse address (please
refer to "Advance Warehouse" shipping labels included in this manual).
Shepard will begin accepting your shipments 30 days prior to first show open day
(date may vary depending on show schedule).
The warehouse will receive shipments Monday-Friday, 8:00am - 4:00pm,
excluding holidays.
Shipments must arrive by advance warehouse deadline date to avoid a late
surcharge. (Please refer to the "Show Information" page included with this
manual for deadline date.)
Crates, cartons, skids, fibercases, and carpets can be accepted at the
warehouse, but DO NOT ship crates weighing over 5,000 lbs., loose/uncrated
shipments and/or machinery to warehouse. You must ship those items direct to
show site.
All shipments must have a bill of lading or delivery slip indicating number of
pieces and weight. Certified weight tickets required.
All shipments must be prepaid, no collect on delivery shipments will be accepted.
IMPORTANT FACTS ABOUT DIRECT SHIPMENTS
What are direct shipments?
All shipments that are addressed directly to the exhibit facility (please refer
to "Direct to Show" shipping labels included in this manual).
Shipments must arrive during published exhibitor move-in times only. Do not
ship direct to show site in advance. If delivery cannot be guaranteed to
arrive during exhibitor move-in, shipment must go to advance warehouse.
All shipments must have a bill of lading or delivery slip indicating number of
pieces and weight. Certified weight tickets required.
Crates weighing over 5,000 lbs. or loose/uncrated shipments must be
shipped direct to show site to arrive during exhibitor move-in times.
All shipments must be prepaid, no collect on delivery shipments will be
accepted.
MATERIAL HANDLING CHARGES
What determines how much I'm charged?
SIGNATURE SERIES SHIPPING
How can I make shipping my show materials easier?
Charges are based off the weight from your inbound weight ticket included with
your shipment.
How do I calculate material handling charges?
Material handling services, whether used completely, or in part, are offered as a
package. When recording weight, round up to the next 100 lbs.
EXAMPLE: 285 lbs. = 300 lbs./100 lbs. = 3 X RATE = $ Amount or minimum
charge, whichever is greater.
Will there be any additional charges?
Additional charges may apply. Please review the Material Handling Authorization
and Material Handling Additional Services forms included in the manual for all
applicable fees.
SMALL PACKAGES
What are small package carrier shipments?
Shipments that arrive via small package carrier such as FedEx Express Service,
UPS small package service, DHL small package service, and other carriers in
this category and do not have a certified weight ticket included with shipment.
This applies to packages weighing under 30 lbs.
How do I calculate my small package carrier shipment?
Charges for small package carrier shipments are based on per carton, per delivery.
Example: I'm shipping 3 packages via FedEx, how much will I be charged?
3 x per carton rate = $ amount charged (plus any additional fees that may apply)
Please be advised that your whole shipment may not arrive to its destination at
one time. Therefore you may be charged per each delivery, and minimum
charges may apply.
CRATED~UNCRATED~SPECIAL HANDLING
Signature Series Shipping will make it easier with the following
benefits:
~
~
~
~
~
~
Receive a 10% discount off of material handling rates (restrictions apply).
Worry-free shipping to and from your show.
Priority Empty Service - priority of empty return at the close of show
Volume discounted shipping rates
Charges will be billed to your show invoice-one less invoice/bill to keep track of.
No driver wait fees.
LIABILITY INSURANCE
What is and why would I need liability insurance?
Accidents happen, therefore, most show organizers and facilities require
liability insurance. Please refer to your booth contract for exact minimums
required.
Please make sure your materials are covered from the moment they leave
your company location to the time they return after the close of the show.
If applicable, included in your manual is information and an application for
liability insurance and booth coverage can also be purchased to protect your
valuable exhibit materials.
OUTBOUND SHIPMENTS
You must complete a Shepard Material Handling Agreement (MHA) for all
outbound shipments. A MHA will be distributed at show site if all services
have been paid in full, or you can request one at the customer service desk.
What are CRATED materials?
Materials delivered that are skidded or in a container that can easily be
unloaded/reloaded with no special handling required.
What are UNCRATED materials?
Materials delivered that are loose, pad-wrapped or unskidded without proper
lifting bars and/or hooks.
Upon completion of packing and labeling of your materials, complete the bill
of lading with all required information, and return to customer service. If you
have questions on how to complete your bill of lading, please ask a Shepard
customer service representative located at the customer service desk.
What is SPECIAL HANDLING?
Shipments delivered that require extra labor for stacking or unstacking
containers on a truck, tarping or untarping freight or containers, or rigging
pieces for loading or unloading on a truck or from the ground, or other
circumstances requiring the rehandling of materials. Cannot be completed
solely with one forklift and operator.
If you are NOT using the designated shipping carrier, you must call your
carrier with pick-up information. If your carrier fails to pick up your shipment,
Shepard will either reroute your freight through the carrier of our choice or
return to the local warehouse (whichever is indicated on your MHA).
MOTORIZED UNIT/VEHICLE SPOTTING FEE
LBM Expo 2015
Shepard Exposition Services
Customer Service Phone:
(410) 737-9270
February 4 - 6, 2015
Hynes Convention Center - Boston, Massachusetts
Customer Service Fax:
(410) 737-9274
Event Code: M135030215
Customer Service Email:
baltimore@shepardes.com
4710 Trident Court, Baltimore, MD 21227
Discount Deadline: January 14, 2015
MOTORIZED UNIT/VEHICLE SPOTTING FEE
As the Official General Service Contractor, Shepard Exposition Services is responsible for all motorized units/vehicles
entering and exiting hall. Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading,
if Shepard determines such activity to be operationally feasible and safe. All vehicles on the exhibit hall floor must be
escorted by Shepard personnel. The Fire Marshal requires SES to verify that the following safety regulations are adhered
to:
●
Fuel tank must not have more than (3) gallons of fuel or 1/8 tank, whichever is less
●
Fuel tanks must have locking cap
●
Battery must be disconnected at both leads
●
Vehicles may not impede, obstruct or hinder ingress to or egress from the Center and/or the premises
●
Drip pan must be placed under vehicle
●
Shepard Exposition Services must have access to all vehicles and be readily available and accessible via cell in case
of building emergencies
●
Vehicles or equipment shall not be fueled or defueled on property
●
In preparation for inspection before the event, the hood (or access to battery compartment) is to be left open and the
driver door unlocked when the vehicle is unattended
●
Vehicles cannot be removed during show hours
Qty:
Description
Motorized Unit/Vehicle Spotting
Round Trip Surcharge
(35106)
Total Amount
$200.00
Subtotal
6.25%
Tax
Amount Due
Please complete the following:
Company Name:
Contact Name:
Booth #:
Phone #:
Authorized Signature:
Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above.
Signature also indicates you have read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard.
CARTLOAD MATERIAL HANDLING SERVICE
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
CARTLOAD SERVICE
Cartload service includes one laborer, one cart, one trip per rate listed below.
Code
# of trips
Item Description
Rate
Amount
ROUND TRIP RATES
35158
Round Trip
150.00
Subtotal $
N/A
ST - Straight time:
Monday-Friday, 8:00 AM - 4:30 PM
Tax: $
Amount Due: $
OT - Overtime: Monday-Friday, 4:30 PM - Midnight; Saturday, 8:00 AM - 4:30 PM
DT - Doubletime:
All day Sunday, all other hours and holidays
CARTLOAD SERVICE RESTRICTIONS
Cartload services are provided to those exhibitors arriving in privately-owned vehicles and have small hand-carried items that need to
be delivered to and from the dock/booth location.
If you arrive in a truck (such as a U-Haul, Penske, etc.) you will not qualify for this service.
All items must fit on flat bed cart (approximately 3'x4' in size). If items are designated by Shepard personnel to be too large or too
heavy, materials will be billed at regular material handling rates.
Please complete the following:
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above.
Signature also indicates you have read and accept the Payment Policy and Terms and Conditions, sign and return to Shepard.
OUTBOUND BILL OF LADING/SHIPPING LABEL REQUEST
LBM Expo 2015
Shepard Exposition Services
February 4 - 6, 2015
4710 Trident Court, Baltimore, MD 21227
Hynes Convention Center - Boston, Massachusetts
Customer Service Phone:
(410) 737-9270
Customer Service Fax:
(410) 737-9274
Customer Service Email:
baltimore@shepardes.com
Event Code: M135030215
PRE-PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS
All outbound shipments require a Bill of Lading and shipping labels. Shepard offers complimentary pre-printing of
these items. To take advantage of this service, please complete this request and submit by the deadline date above.
Your pre-printed BOL and labels will be delivered to your booth prior to the close of the show.
*Note: All third parties must pick up BOL/labels at the Shepard Service Desk.
SHIP TO ADDRESS:
COMPANY NAME
DELIVERY ADDRESS
CITY
STATE
CONTACT NAME
ZIP
BOOTH
Number of Pieces:
Number of Labels Requested:
Crate
Skid
Cases
Carton
Total Weight
CARRIER SELECTION
OFFICIAL SHOW CARRIER: SHEPARD LOGISTICS
OTHER:
**If selecting a carrier other than Shepard Logistics, you must schedule the pickup.
** If using FedEx or UPS you must have and apply their shipping labels
Type of Service:
Ground
In the event your designated carrier fails to pickup:
Overnight
2nd Day
Reroute via show carrier
Return to Warehouse
Shipping Options:
Inside Delivery
Residential
Lift Gate
No Loading Docks
OUTBOUND SHIPMENT REQUIREMENTS:
1. Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show.
2. Exhibtors must properly package and label all materials.
3. Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight.
4. Please see the SES service desk if you do not receive a BOL
**Please note: If utilizing FedEx/UPS as your carrier you must supply your own outbound labels
TRANSPORTATION CHARGES BILLING ADDRESS:
SAME AS SHIP TO ADDRESS
Company Name
Address
City
Please complete the following:
State
Zip
Company Name:
Booth #:
Contact Name:
Phone #:
Authorized Signature:
Signature also indicates you read and accept the Payment Policy and Terms and Conditions.
LBM EXPO ‘13
Marshallng Yard Instructions
From I-90, Take Exit 18 And Follow Directions As
All carriers
and all company
trucks
larger than aTo24Which
foot box/straight
Displayed
Above
According
Ramptruck
YouMUST
Are report
On. to the
marshalling yard on the inbound and outbound of the show.
All POV’s (Privately Owned Vehicles) or company owned trucks less than a 24 foot box/straight truck
should come directly to the Hynes Convention Center Loading Docks.
LBM Expo 2015
February 4 - 6, 2015
Hynes Convention Center - Boston, Massachusetts
INSURANCE 4 EXHIBITORS
EXHIBITOR GENERAL LIABILITY INSURANCE PROGRAM
$1,000,000 Per Occurrence / $2,000,000 Aggregate
Premium Rates and Benefits - Please check all plan numbers that apply.
1 Day - $89.00
Six Months - $500.00
2-5 Days - $109.00
Annual - $950.00
6-30 Days - $400.00
Additional 5% of total premium to increase general aggregate to $2,000,000
Why wait? Visit our website www.insurance4exhibitors.com/shepard to complete the online application and register
in 3 minutes or less or fill out this form and submit via fax. We accept: VISA, MasterCard or American Express.
NAME:
CONTACT:
PHONE:
EMAIL:
ADDRESS:
Dates of Event:
Time(s):
Location of Event:
Address:
Description of Event:
Has any prior coverage been cancelled or non-renewed:
Yes
No
If yes, please describe and provide loss history:
Name, Address and Relationship of all additional insured to be added to the policy:
1.)
2.)
3.)
No coverage is bound until you receive a certificate of insurance and payment is made. Insurance4Exhibitors reserves the right to return
your payment and not bind coverage. Coverage and a certificate of insurance will be bound within 1 business day.
This summary of coverage and exclusions is no substitute for reading the entire policy. To receive an entire policy, contact the program
adminstrator.
Any person who knowingly presents a false or fraudelent claim for payment of a loss or benefit or knowingly provides false information on
an application for insurance may be guilty of a crime and may be subject to civil fines and criminal penalties. I certify that the above
information is true and coverage is not applicable until notified by broker.
Please bill by VISA / MasterCard / AmEx Card #
Exp. Date
Authorized Amount
CID / CIV Code
Cardholder Address:
Authorized Signature
Date
Insurance4Exhibitors, 30285 Bruce Industrial Parkway, Suite B, Solon, OH 44139
Phone: 440-349-6650, Fax: 440-815-2154, www.insurance4exhibitors.com
© 2010 Insurance4Exhibitors.com
Shepard Glossary Advanced Freight – Refers to freight that has been sent to Shepard’s warehouse prior to the Event move in. Advance Order – An order for services sent to service contractor prior to installation date. Aisle Carpet – The carpet that is placed on the Event floor in the aisles to separate the booths. Back Wall – Refers to the drape used at the rear of a standard booth. Bill of Lading – A legal document that establishes the terms between the shipper (exhibitor) and transportation company (carrier) for the transport of goods between specified points for a specified charge. A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show, after the exhibitor is all packed up, in order to Shepard to release the freight to the transportation company (carrier) Booth Package – This term describes the equipment supplied to exhibitors from show management. Certified Weight Ticket – Certified weight ticket is a required documented measurement used for shipping exhibit properties. All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in. Common Carrier – A transportation company moving exhibitor freight, which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination. Only Shepard can accept freight from a common carrier. Corner Booth – An exhibit space with exposure on at least two aisles, usually found at the end of a row of inline booths. CWT – “Century Weight” or “hundredweight”. The total weight of a crate is divided by 100 to obtain billable weight. 51,000 lbs / 100 = 510 cwt Drayage – The service that includes delivery of materials to an exhibit space, removal of empty crates, storage of crates during the Event, return of crates at the end of the Event, and delivery of materials to the carrier loading area. DT Labor – Double‐time labor, or work performed on double time and charged at twice the published rate. Empty Sticker – A colored sticker used to mark empty crates and boxes for storage provided in the material handling service. See Service Desk for Empty Stickers. Exclusive Contractor – One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event. Exhibitor‐Approved Contractor (EAC) – Also called an independent contractor, a supplier hired by an exhibitor to perform trade Event services independently of Event management‐appointed contractors. Exhibitor Kit – Also known as a Service Manual, this is package of information that contains all rules, regulations and ordering forms relating to an exhibition, provided to exhibitors by Event management. Facility Carpeted – Indicates the exhibit hall and/or ballroom in which the Event is taking place is already carpeted. Floor Order – An order for product or service placed after Advance Deadline therefore not eligible for discounted rates. Floor Port – A utility box recessed in the floor containing electrical, telephone or plumbing connections. Freight – Exhibit properties and other materials shipped for an exhibit. Freight Desk – The area where inbound and outbound exhibit materials are handled at a trade event. Forklift /Ground Rigging – Handling and assembly of machinery that requires the use of a forklift. This includes positioning and/or re‐skidding of exhibitor material, machinery and equipment. Hard wall – A type of exhibit construction in which walls are made of a solid material, rather than fabric. I&D – Installation and dismantling of an exhibit by a labor source. Exhibitors may orders this service from the general contractor. ID Signs – Typically a 7” x 44” cardstock sign that contains exhibitor name and booth number. In‐line – An exhibit that is constructed in a continuous line with other exhibits. Island Exhibit – An exhibit with aisles on four sides. There is no pipe and drape construction provided to Island booths. Labor – Contracted workers who perform services. When labor is ordered, hours are based on estimates and will be billed actual time incurred. Requested times are not guaranteed and are based on availability. Minimum of one hour will be charged. Additional time will be billed in increments. Rates are based on when labor was performed: ST, OT, DT. Logistics – Point to point transportation services for freight by an appointed carrier. Marshaling Yard – A lot where trucks gather for orderly dispatch to Event site. When Shepard provides a marshaling yard, all carriers must check in, present a weight ticket, and will be guided to the docks to unload when a space is available. The same is true for the out of the show. Applicable fee applies. Move In – Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and/or set up of their booth. Mobile Spotting Fee – The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe. All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel. All local fire marshal rules and regulations apply. Please call customer service for details. Move‐out – The date/time specified by Event management for dismantling exhibits and clearing the exhibition floor. Also referred to as Tear Down. Padded Van Shipment – Uncrated goods covered with blankets or other protective padding and shipped via van line. Perimeter Booth – A booth space on an outside wall. Pipe and Drape – Tubing covered with draped fabric to make up rails and back wall of a trade show. Porter Service – A service that includes the emptying of wastebaskets within the booth at specific intervals during the show. Quad Box – Four electrical outlets in one box provided by the electrical contractor. Registration – This refers to an area that Event management uses to register and check in Event exhibitors, buyers and attendees. This is the place in which show badges can be obtained. Rigger – A skilled worker responsible for handling and assembly of machinery. Right‐to‐Work state – A state where no person can be denied the right to work because of membership or non‐membership in a labor union. See the Union Rules and Regulations within your manual for specific guidelines. Service Desk – The location at which exhibitors order services. Side Rails – The wall between two booths used to divide exhibits, typically 3’ high. Skirting – Decorative covering around tables and risers. Tables are skirted on 3 sides unless additional skirting is ordered. Special Handling: An additional charge that applies to exhibits shipments requiring extra labor, equipment, or time for delivery to exhibit space. ST labor – Straight time labor, or work performed during normal hours at the standard rate. Targets – Exhibitor move in date/time prior to general move‐in available by appointment only. Visqueen – A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens. Prepared exclusively
for:
Northeastern Retail
Lumber Association
/LBM Expo 2015
February 2-4, 2015
Hynes Convention
Center
MCCA Exhibitor Ordering Guide
TABLE OF CONTENTS
Introduction ......................................................................................................................... 1
General Information ............................................................................................................ 2
Electrical Services ............................................................................................................... 3
Cleaning Services................................................................................................................ 6
Telephone Services ............................................................................................................. 8
Internet & Technical Services ........................................................................................... 11
Rigging Services ............................................................................................................... 16
Plumbing Services ............................................................................................................ 21
Security Services ............................................................................................................... 24
Appendix A – Service Order Forms ................................................................................. 25
Appendix B - Convention Cares Exhibitor Flyer…..........................................................34
Appendix C - Facility Exhibitor Guidelines, Information and regulations………………35
MCCA Exhibitor Ordering Guide
Introduction
On behalf of the Massachusetts Convention Center Authority, welcome to Boston! We are
excited to have you exhibit at our state-of-the-art facilities and look forward to helping you
prepare your exhibit space. At the MCCA, we strive to provide you with quality services to
ensure both a successful and an enjoyable experience.
This Ordering Guide is designed to make planning and ordering easy for all exhibitors. Each
service section contains the following:




Description of Services & Equipment and Pricing;
Installation & Connection Information;
Terms & Conditions, and;
Frequently Asked Questions.
In addition to the orderable services listed in this guide, the MCCA also offers the following
services for you to take advantage of on-site:





Exhibitor Service Desk with assigned Event Associate
Internet Help Desk
Free Wireless Internet Service
Business Center
FedEx Kinkos
If you have any unanswered questions, please contact MCCA Exhibitor Services at
1-617-954-2230 or exhibitorservices@massconvention.com, and we will be happy to assist
you!
Page 1
MCCA Exhibitor Ordering Guide
General Information
Ordering Policies & Procedures
Pricing - Discount and Standard rates are available for most services. To qualify for the discount
rate, order requests and payment must be received 21 days prior to the show opening. Standard
rates will apply to orders received after this discount cut-off date.
Ordering - Exhibitors are encouraged to submit orders online at our secure and easy-to-use
website, www.massconvention.com. Credit card payment is required for all online orders.
Exhibitors who prefer to mail in their orders and pay by check will find our Service Order Forms
at Appendix A of this guide. No telephone or facsimile orders will be accepted.
Exhibitors should be aware of the following when placing orders:
 All payments must be in US currency;
 The date payment is received determines the applicable rate (see Pricing above);
 Incomplete order or payment information will delay processing;
 Booth number(s) must be identified on all order forms.
Payments - Payment for services must be received in advance. Service will be scheduled and
delivered only after payment is received. All outstanding charges must be paid before the close
of the show.
Refunds - Claims for refunds must be submitted by the exhibitor to MCCA Exhibitor Services
prior to event close. Credit will not be given for services installed and not used.
General Terms & Conditions
 All booth number changes must be communicated by the exhibitor to MCCA Exhibitor
Services prior to exhibitor move-in. Additional charges may result, if services must be
moved after initial set-up.
 All equipment and material furnished by the MCCA shall remain the property of the MCCA
and shall be removed only by MCCA personnel.
 Standard wall outlets and other permanent building outlets (e.g., electrical, telephone,
plumbing, etc.) are not part of the booth space and may not be used by anyone other than
MCCA personnel or designated service provider.
 Service connections must be made by MCCA personnel or designated service provider.
 Connection services generally cover the installation of service to the booth area in the most
convenient manner to the MCCA.
 All equipment must comply with state and local safety codes. MCCA will refuse connection
to any equipment that constitutes a safety hazard.
 Unless otherwise directed, MCCA personnel are authorized to cut floor coverings to permit
installation of services.
Page 2
MCCA Exhibitor Ordering Guide
Electrical Services
The MCCA offers a variety of electrical services through our experienced in-house team of
electricians.
Standard Connections (120 volt power)
Discount
Standard
500 Watt Box .............................................................................................$111.00 ............ $139.00
One 5 amp circuit and one receptacle or plug point
1000 Watt Box............................................................................................$146.00 ............ $183.00
One 10 amp circuit and two receptacles or plug points
2000 Watt Box............................................................................................$182.00 ............ $227.00
One 20 amp circuit and a minimum of three receptacles or plug points
4000 Watt Box............................................................................................$211.00 ............ $263.00
Two 20 amp circuits with a minimum of three receptacles or plug points
Special Connections (208 volt & 480 volt power)
Discount
Standard
Unless otherwise indicated in parentheses ( ), all special power connections will be hard-wire
connected. To order Three Phase 100 Amp service and higher, please contact MCCA Exhibitor
Services for availability.
208V Single Phase 30 Amp (Nema L21-30P) .........................................$318.00 ............ $397.00
208V Single Phase 60 Amp .......................................................................$606.00 ............ $757.00
208V Single Phase 100 Amp .....................................................................$930.00 ......... $1,163.00
208V Three Phase 30 Amp (Nema L21-30P)..........................................$576.00 ............ $720.00
208V Three Phase 60 Amp........................................................................$870.00 ......... $1,087.00
208V Three Phase 100 Amp ..................................................................$1,380.00 ......... $1,724.00
208V Three Phase 200 Amp...................................................................$2,632.00 ......... $3,289.00
208V Three Phase 400 Amp...................................................................$4,648.00 ......... $5,809.00
480V Three Phase 30 Amp........................................................................$877.00 ......... $1,096.00
480V Three Phase 60 Amp.....................................................................$1,521.00 ......... $1,901.00
480V Three Phase 100 Amp...................................................................$2,808.00 ......... $3,510.00
480V Three Phase 200 Amp...................................................................$5,581.00 ......... $6,976.00
Additional Electrical Services & Equipment
Discount
Standard
30’ Round Extension Cords ........................................................................$32.00 .............. $40.00
30’ round, yellow extension cords for use in exhibit booths. Each cord has three, three-prong
receptacles on the end.
24 Hour Power ....................................................................... Add 50% to initial connection rate
If booth equipment requires electricity 24hrs a day, then the exhibitor should order 24Hr power.
In general, electrical service begins half an hour before the show and ends one hour after the
show closes.
Page 3
MCCA Exhibitor Ordering Guide
Overhead Power .................................................................. Add 100% to initial connection rate
Overhead power is available upon approval by the MCCA:
 At the JB Hynes Convention Center, overhead 120v electrical service is available in Halls
A, B, C and certain areas of Hall D and Auditorium.
 At the Boston Convention & Exhibition Center, overhead 120v electrical is limited due to
the ceiling heights. Overhead service is available under the low mechanical roof on the
East and West sides of the Halls.
 If an overhead sign, truss, banner or other rigged item requires overhead 120v power, the
MCCA can provide this service in any area of the Hynes or BCEC.
 If an overhead sign, truss, banner or other rigged item requires overhead 208v or 480v
power, the MCCA can provide this service in limited areas of the Hynes and BCEC.
Please contact the MCCA Exhibitor Services team for availability.
Installation & Distribution - Electrical





MCCA Electricians will provide the initial electrical power source.
Electrical Service is brought from the nearest column or floor port into the booth. The
electrical outlets or boxes are placed in the rear of the booth along the pipe & drape line.
Electrical boxes are left accessible inside floor ports for island booths with no pipe and
drape lines and no columns in their booth space.
For 208V & 480V connections, we require floor plans so that we may provide the
electrical service in a convenient location within the booth.
Exhibitors are responsible for distributing their own 120V electrical cords and plugging
in their booth equipment. Exhibitors may choose to:
o Hire labor from the General Service Contractor;
o Hire a third-party Installation & Dismantle (I&D) team to perform the
distribution work;
o Bring their own company electrician to perform distribution and hard wire
connections as long as he/she is a full-time employee of the exhibiting company.
Terms & Conditions - Electrical





The MCCA is the exclusive provider of electrical service. All electrical equipment shall
remain the property of the MCCA and may not be installed or removed by anyone other
than MCCA personnel.
All services listed include labor to install and remove said service. Rates do not include
connecting of equipment, tracing of malfunctions, special wiring, or repairs. If an
exhibitor requires additional electrical labor outside of the standard service, services will
be billed at an hourly rate with a minimum of one hour. Labor rates are based on current
wage and benefit rates and are subject to change without notice:
o Monday-Friday 8am-4pm (except holidays) $70.00
o All other times, including holidays $105.00
The use of open clip sockets, duplex or triplex attachment plugs, latex or lamp cord is
prohibited. All cords must be of the 3 wire grounded type and UL approved. Cords can
be no smaller than 12 wire or 12 gauge. Any exposed non-current carrying metal parts of
fixed equipment must be grounded.
Electrical equipment must be properly tagged and wired with complete information as to
type of current, voltage, phase, cycle, horsepower, etc.
The MCCA cannot be responsible for voltage variations of the power company.
Page 4
MCCA Exhibitor Ordering Guide
Frequently Asked Questions – Electrical
If the MCCA doesn’t run my electrical cords, and I can’t do it myself, who should I send
my electrical layout plan to?
If you have booth floor plans that include electrical layouts, you should share that information
with your preferred setup personnel. If you are working with a third-party exhibit company, they
may run the cords for you. If you need to hire labor to run cords for you, the show’s General
Service Contractor can help you. Typically, the General Service Contractor will include an
Electrical Cord Labor Form in the Exhibitor Kit. The MCCA is happy to keep any floor plans on
file for reference. In fact, we recommend that you forward your electrical layouts to Exhibitor
Services for all 208V and 480V connections so that we may place the initial drop in the most
convenient location possible.
How do I know if I need a 208V or 480V connection?
Most exhibitors do not require special connections like a 208V or 480V connection. Many times,
these types of electrical services are required for heavy equipment and/or specialized machinery.
Kindly consult with the equipment manufacturer, name plate rating or installation technician for
specific details. Exhibitors who bring their own distribution panels may need one of these special
connections.
How do I know how much power I need to order?
When determining how much power to order for a booth, it is helpful to know how much total
power is required for the equipment in your booth space. Below, we have outlined some standard
electrical requirements (requirements may vary).
Standard Laptop…………250-550 watts
Standard Desktop PC……400-700 watts
Standard Plasma TV…….300-400 watts
Items like laptops, standard booth lights, and televisions may be grouped together on one circuit
provided they do not exceed the overall limit of the circuit or the surge protection device. There
is some equipment that requires its own circuit to run properly. For example, a microwave or
refrigerator requires its own dedicated circuit, so a laptop and refrigerator should not use the same
power source.
I am an International Exhibitor and my equipment requires a converter to step down from
220V to 208V. Can I rent a converter from the MCCA?
The MCCA does not rent or supply power conversion equipment. Exhibitors are required to
bring their own to the show.
I can’t find 208V or 480V overhead service listed on your online ordering site. How can I
order this service?
208V & 480V overhead services are limited in our convention centers. All requests for such
connections must be approved by an MCCA electrician; please contact MCCA Exhibitor Services
for more information.
Page 5
MCCA Exhibitor Ordering Guide
Cleaning Services
The MCCA offers a variety of cleaning services through our exclusive service contractor,
American Building Maintenance (ABM).
Cleaning Services (Per sq ft. per day)
Discount
Standard
Initial Vacuum or Mopping .........................................................................$0.28 ................ $0.35
Service includes one-time vacuum or mop prior to the first event or show day
Daily Vacuum or Mopping ...........................................................................$0.20 ................ $0.25
Service includes vacuum or mop prior to each event or show day, including the first show day, as
well as nightly wastebasket emptying. Note: The MCCA does not provide wastebaskets for
exhibitors.
Daily Vacuum or Mopping + Porter Service ..............................................$0.44 ................ $0.55
Service includes vacuum or mop prior to each event or show day, including the first show day, as
well as wastebasket emptying and booth sweep throughout show hours as needed. Note: The
MCCA does not provide wastebaskets for exhibitors.
Shampoo Service............................................................................................$0.39 ................ $0.48
Shampoo service should be ordered for the night before the first show day to ensure that the
carpet has adequate drying time.
Terms & Conditions - Cleaning
The MCCA, through its cleaning contractor American Building Maintenance (ABM), is the
exclusive provider of all cleaning services.
Frequently Asked Questions – Cleaning
Will my booth be automatically vacuumed or mopped prior to the first show day?
Exhibitor booths will not be vacuumed or mopped unless the service is ordered through the
MCCA prior to the show opening.
Do I need to order both the Initial Vacuum and the Daily Vacuum if I want my booth to be
vacuumed everyday including the first show day?
No, it is only necessary to order one vacuuming/mopping service. Daily Vacuum/Mop includes
the initial, first day service. The Daily + Porter Service also includes the initial, first day service.
Shampoo service, on the other hand, may be ordered alone or partnered with any other cleaning
service.
Page 6
MCCA Exhibitor Ordering Guide
Why is the rate on your website different from the rate listed above?
The service rates are the same on both the form and the online order page; they are just presented
differently. The form shows the daily unit price for the service, while the online page shows the
total price for the duration of the show.
If I order cleaning service, when can I expect my carpet to be cleaned?
If the show you are attending opens in the morning, all of the cleaning usually occurs the night
before the show opening. If the show opens in the afternoon, all of the cleaning usually occurs in
the morning before show opening. Our cleaning staff will not remove visqueen (the plastic
covering) from your carpet; exhibitors are responsible for removing their own visqueen.
Page 7
MCCA Exhibitor Ordering Guide
Telephone Services
The MCCA offers a variety of telephone services through our experienced in-house team of
telephone technicians.
Standard Telephone Services
Discount
Standard
Single-Line Service (Analog) ....................................................................$287.00 ........... $358.00
Service includes one phone number and a complimentary simple handset. Line usage included.
Multi-Line Service (Digital) .....................................................................$417.00 ............ $521.00
Service includes one phone number with multiple line appearances and rental of one digital
display phone. Equipment must be returned at the close of the show. Line usage included.
Speaker Phone Service (Analog) .............................................................$320.00 ............ $400.00
Service includes one phone number and rental of one speaker phone. Equipment must be
returned at the close of the show. Line usage included.
Polycom Speaker Phone Service (Analog)...............................................$371.00 ............ $464.00
Service includes one phone number and rental of one polycom speaker phone. Equipment must
be returned at the close of the show. Line usage included.
Fax Machine Phone Service (Analog) ......................................................$422.00 ............ $528.00
Service includes one phone line and rental of a plain paper fax machine equipped with copy
capabilities. Line usage included.
Additional Telephone Services & Equipment
Discount
Standard
Call Waiting (per phone line) .....................................................................$50.00 .............. $62.50
Allows user to know when another call is coming in.
Voice Mail (per phone line) ........................................................................$50.00 .............. $62.50
Allows user to setup a custom greeting and receive messages from incoming callers.
ISDN/BRI Service ......................................................................................$300.00 ............ $375.00
ISDN lines support video and CODEC applications. ISDN lines can be arranged by contacting
Exhibitor Services two weeks prior to show. Exhibitors can select one of two long distance
carriers: AT&T or MCI. Line usage will be billed per the selected carrier’s rate after the close of
the show.
Polycom Videoconference Rental w/IP Connect Service ...................$1,100.00 ......... $1,600.00
This service is used to connect from the MCCA’s facility to an external/remote site with like IP
video conferencing capabilities. Service includes IP connectivity for video conferencing. The
distant video equipment must be IP compatible.
Polycom Videoconference Rental w/ISDN ..........................................$2,000.00 ......... $2,500.00
This service is used to connect from the MCCA’s facility to an external/remote site with like
ISDN video conferencing capabilities. This service includes three 128k ISDN lines. Line usage
will be billed per the selected carrier’s rate after the close of the show.
Page 8
MCCA Exhibitor Ordering Guide
Installation & Connections - Telephone



Telephone Service is brought from the nearest column or floor port into the booth.
MCCA phone technicians typically provide a line that is long enough to run anywhere in
your booth. Exhibitors may have their preferred setup personnel run their phone cord(s)
under the carpet to desired locations, or they may hire the general service contractor to do
so.
All telephone equipment can be picked up at the MCCA Exhibitor Services Desk.
Terms & Conditions - Telephone



The MCCA is the exclusive provider of all telephone services. All telephone equipment
shall remain the property of the MCCA and may not be installed or removed by anyone
other than MCCA personnel.
All MCCA telephone equipment (except simple analog handset) must be returned to the
MCCA Exhibitor Service Desk at the close of the show. Failure to return MCCA phones
will result in a replacement fee.
All services listed include labor to install and remove said service. Rates do not include
connecting of equipment, tracing of malfunctions, special wiring, or repairs. If an
exhibitor requires additional telephone labor outside of the standard service, services will
be billed at an hourly rate with a minimum of one hour. Labor rates are based on current
wage and benefit rates and are subject to change without notice:
o Monday-Friday 8am-4pm (except holidays) $80.00
o All other times, including holidays $120.00
Frequently Asked Questions – Telephone
How do I know if I need a single-line or a multi-line service?
Single-line phones are just like most household phones. They can be used for fax lines, credit
card machines, standard telephones, and even to dial-up internet service (although we do not
recommend this method of internet connectivity).
I have a wired credit card machine. Do I need to program anything specific for the
machine to work on your single-line service?
Yes. Please preprogram your machine to dial “9” before your credit card company’s number.
How do I receive my phone number, dialing instructions, and phone/fax equipment?
Please visit the MCCA Exhibitor Services desk onsite to pick up your equipment. At this time
you will receive assigned phone numbers and dialing instructions. This information can also be
provided ahead of time if requested through MCCA Exhibitor Services.
How can I place international calls on my phone line?If you wish to place international calls
on your phone line, please contact MCCA Exhibitor Services prior to move-in to submit this
request. Otherwise, all phones will be limited to local and US numbers.
Page 9
MCCA Exhibitor Ordering Guide
Internet & Technical Services
The MCCA offers a wide variety of Internet and technical services through our experienced inhouse team of technicians.
Wired Internet Connections
Exhibitors who order wired internet drops are provided with one internet connection and
assistance, as needed, from our Internet Help Desk staff. All MCCA Internet services include one
initial line regardless of how many IPs come with the service. To have more than one computer
connected at one time, exhibitors may bring their own switch or hub device and cables, or they
may rent a switch from the MCCA.
Automatic Configuration
Automatically configured lines are designed to “plug & play.”
Discount
Standard
200 Kbs Shared Service.............................................................................$815.00 ......... $1,019.00
This is a shared service with two (2) private IP addresses. Other exhibitors who have ordered the
200 Kbs will share the same network. We recommend this service for a casual user looking to
showcase a simple product webpage or browse the internet.
Manual Configuration
Discount
Standard
Manually configured services require some data entry of IP addresses into the computer before
the computer may access the internet.
300 Kbs Managed Service ......................................................................$1,175.00 ......... $1,468.75
The 300 Kbs comes with 1 public IP address for use on one computer with the option to purchase
additional IPs for additional computers. We do not recommend adding more than 4 additional IPs
to the 300 Kbs. If exhibitors require more than 5 computers, we recommend upgrading to the
next wired service.
500 Kbs Managed Service ......................................................................$1,875.00 ......... $2,344.00
The 500 Kbs has more bandwidth than the 300 Kbs and includes 11 public IP addresses, a private
VLAN, and subnet.
750 Kbs Managed Service .....................................................................$2,500.00 ......... $3,125.00
The 750 Kbs has more bandwidth than the 500 Kbs and includes 18 public IP addresses, a private
VLAN and subnet.
1.54 Mbps Managed Service .................................................................$4,100.00 ......... $5,125.00
The 1.54 Mbps service is equivalent in bandwidth to a T-1 line, or a DS1 line. This service
includes 27 public IP addresses, a private VLAN and subnet. The 1.54 Mbps can carry both
voice and data traffic.
3 Mbps Managed Service…………………………………...................$6,720.00……..$8,400.00
The 3 Mbps has more bandwidth than the 1.54 Mbps service and includes
a private VLAN and subnet. Public IP addresses are available upon request.
5 Mbps Managed Service .....................................................................$10,000.00 ....... $12,500.00
The 5 Mbps has more bandwidth than the 3 Mbps service and includes a private VLAN and
subnet. Public IP addresses are available upon request.
Page 10
MCCA Exhibitor Ordering Guide
Additional Internet Services & Equipment
Discount
Standard
Additional Public IP Address ...................................................................$148.00 ............ $185.25
This service is available only with our managed services. It allows for any additional device to be
networked into that same wired service using a switch and cables. The MCCA does not supply
additional cables with this service.
Copper Patch / Booth to Booth Connection ............................................$336.00 ............ $420.00
Copper Patch is a method of connecting computers or network equipment that may be in different
locations in the facility. Copper patches can transmit data, audio, and video.
Fiber Patch / Booth to Booth Connection................................................$470.00 ............ $587.50
Fiber Patch is a method of connecting computers or network equipment that may be in different
locations in the facility. Fiber patches can transmit data, audio, and video.
Extend Outside T1 or T3 Service ..........................................................$1,000.00 ......... $1,200.00
With this service, the MCCA will extend an outside T1 or T3 service from our demarcation point
to the Exhibitor booth. Exhibitor is responsible for making all arrangements from the outside
service provider (e.g., Verizon, AT&T, etc.).
Switch - 8 Port............................................................................................$104.00 ............ $130.00
This switch can connect up to 8 computers or devices together, giving all access to the internet
service ordered.
Switch - 24 Port..........................................................................................$156.00 ............ $195.00
This switch can connect up to 24 computers or devices together, giving all access to the internet
service ordered.
25’ CAT 5e Cable ........................................................................................$45.00 .............. $56.00
50’ CAT 5e Cable ........................................................................................$61.00 .............. $76.75
100’ CAT 5e Cable ......................................................................................$96.00 ............ $120.00
Technical Services
Discount
Standard
Cable TV Service .......................................................................................$245.00 ............ $306.50
Cable TV service is basic business cable service provided by Comcast Cable. Service is provided
to booths from floor boxes or columns.
CATV Tuner Rental ....................................................................................$56.00 .............. $70.00
For TVs that are not cable-ready (including some plasmas), the CATV tuner interprets the signal
and allows you to tune the signal. It functions similar to your cable box at home. Equipment must
be returned at the close of the event, otherwise a replacement fee will be charged.
CATV Tap Box Rental ..............................................................................$200.00 ............ $250.00
A distribution box which allows up to 16 CATV feeds from a single cable tap. Equipment must
be returned at the close of the event, otherwise a replacement fee will be charged.
Page 11
MCCA Exhibitor Ordering Guide
Broadcast Video Service via TV-1 ........................................................$2,000.00 ......... $2,500.00
TV-1 provides a one-way transport of a single video signal and up to four associated 15 kHz
audio signals. The service eliminates the need for broadcasters to send a microwave or satellite
uplink truck to the news or event location.
For advanced Technical Service offerings, consult the online ordering site or contact MCCA
Exhibitor Services.
Installation & Connection – Internet & Technical





MCCA technicians will provide one initial network cable.
Internet Service is brought from the nearest column or floor port into the booth.
All MCCA internet services come with one initial line regardless of how many IPs come
with the service. To have more than one computer connected at one time, exhibitors may
bring their own routing device and cables or may rent a switch and purchase cables from
the MCCA.
Exhibitors are required to distribute their own internet cables.
Exhibitors may choose to:
o Hire labor from the General Service Contractor or ;
o Hire a third-party Installation & Dismantle (I&D) team to perform the
distribution work.
Terms & Conditions – Internet & Technical







The MCCA is the exclusive provider of internet services.
All MCCA switch rentals must be returned to the MCCA Exhibitor Service Desk at the
close of the show. Failure to return MCCA switches will result in a replacement fee.
All services listed include labor to install and remove said service. Services do not
include connecting of equipment, tracing of malfunctions, special wiring, or repairs. If
an exhibitor requires additional internet labor outside of the standard service, services
will be billed at an hourly rate with a minimum of one hour. Labor rates are based on
current wage and benefit rates and are subject to change without notice:
o Tech Rep Monday-Friday 8am-4pm (except holidays) $100.00
o Tech Rep All other times, including holidays $150.00
o Network Engineer Monday-Friday 8am-4pm (except holidays) $130.00
o Network Engineer All other times, including holidays $195.00
The MCCA will provide an Ethernet connection to a shared data network attachment for
the use of Exhibitor’s directors, officers, employees and guests during the official dates
of specified show.
Exhibitor will be responsible for providing all hardware, software and other equipment
and facilities needed to connect to the Ethernet and to use network attachment.
The network attachment provided by the MCCA may be used only by the Exhibitor’s
directors, officers, employees and guest, agents, or consultants. The MCCA network will
facilitate communications between the company’s authorized users and entities reachable
through the national internet.
The Exhibitor will promote efficient use of provided networks to minimize and avoid
unnecessary network traffic and interference with the work of other users on
interconnected networks.
Page 12
MCCA Exhibitor Ordering Guide







Users of MCCA networks shall not disrupt any of the MCCA networks or any other
MCCA associated networks.
MCCA networks shall not be used to transmit any communication where the meaning of
the message, or its transmission or distribution, would violate any applicable law or
regulation or would be highly offensive to the recipient of recipients thereof. Mass
distribution of any message, including advertising, may not be broadcast or otherwise
sent on an intrusive basis to any user of the MCCA network or any directly or indirectly
attached network. When requested by a user of the networks, product information and
other commercial messages are permitted to be transmitted. Discussion of a product’s
relative advantages and disadvantages by users of the product and vendors’ response to
those who pose questions about their products may be made available over the MCCA
networks. Interpretation application and possible modification shall be within the sole
discretion of MCCA.
MCCA does not make any express of implied warranty of any kind specifically.
There is no express or implied warranty of merchantability or fitness for a
particular purpose for the services to be provided. The protocol used on the MCCA
network call for end to end verification of the accuracy of any message and such
verification is the sole responsibility of the purchasing company. Similarly, these
protocols provide for end to end verification of the receipt of all the data that is
transmitted. MCCA will not be responsible for any loss of data from delays, nondeliveries, incorrect deliveries, service interruptions, including those caused by the
negligence, errors or omissions of the MCCA, or other losses or damages. Use of
information obtained via the services provided hereunder is at purchasing company’s
own risk. Exhibitor is responsible for (a) the accuracy and/or quality of the information
obtained or data transmitted through the MCCA network and (b) assuring that each
message purchasing company sends or receives has been received.
MCCA shall not be liable to Exhibitor for any damage arising from any event that is out of
the control of the MCCA. Neither shall the MCCA be liable to Exhibitor for indirect,
special, incidental, exemplary, consequential or any other form of money damage,
including, but not limited to, lost profits, or of the loss of data or information of any kind,
however caused, and arising out of or in connection with the performance of MCCA, or the
provision of services or performance hereunder, whether based in contract, tort, or any
other legal theory, and whether or not MCCA has been made aware of the possibility of
such damages.
In no event shall liability exceed a refund of amounts actually paid to MCCA by
Exhibitor for this network attachment.
The network attachment shall be made available to Exhibitor by MCCA before the
beginning through the end of the specified conference.
The MCCA will provide a network attachment via an Ethernet connection at the
Exhibitor’s booth. At its own expense, the Exhibitor is responsible for providing the
computer, attachment to Ethernet, electric power and all other hardware and software
required to use the network attachment.
Page 13
MCCA Exhibitor Ordering Guide
Frequently Asked Questions – Internet & Technical
Do you have wireless internet?
The MCCA offers free wireless internet service throughout meeting rooms, lobbies, and expo
halls; just open your internet browser and look for the BCEC or Hynes Wireless Network. This
service is designed for casual users and not guaranteed. If you are relying on the internet to
showcase your product or services we strongly recommend a wired internet connection for
guaranteed service.
I see that you don’t offer hubs for sale. What is the difference between a hub and a switch?
Can I bring my own hub or switch?
The MCCA offers switch devices for sale instead of hubs because switches are known to provide
better performance with a lower failure rate. Exhibitors are welcome to provide their own hub or
switch for all internet services.
What is bandwidth and how do I know how much I need?
Bandwidth is the “size of the pipe” that data can traverse. The bigger the bandwidth, the faster
data can be transferred. So, the 500 Kbs has more bandwidth than a 300 Kbs. To find out how
much bandwidth you require, please consult with a technical representative in your company or
look for program specifications listed with any demonstrations or downloads you plan to run.
I need to access my company’s network while I’m exhibiting at your facility. Which service
will allow me to do this?
Exhibitors who need to connect remotely to their company’s network using a VPN (Virtual
Private Network) with authentication information like passwords, certificates, or “tokens” should
choose a 300 Kbs service or higher. While the 200 Kbs does allow exhibitors to use a VPN,
some VPN clients have experienced difficulty connecting because the 200Kbs service uses NAT
(Network Address Translation). NAT is a process by which the MCCA can provide thousands of
IP addresses to clients while only using a few ”real” internet routable addresses.
What is a VLAN?
A VLAN (Virtual Local Area Network) allows a network of computers to behave as if they are
connected to the same service even though they may actually be physically located in different
areas around the facility. One of the biggest advantages of a VLAN is that when a computer is
physically moved to a different location, it can stay on the same VLAN without any hardware
reconfiguration.
I ordered a switch and cables, how and when do I get them?
When you are ready for your switch and internet cables, please visit the MCCA Exhibitor
Services Desk.
Page 14
MCCA Exhibitor Ordering Guide
Rigging Services
The MCCA provides rigging and overhead lighting services through our service contractor,
JCALPRO.
Planning Ahead for Rigging & Lighting Services
Diagrams and booth layouts are essential for planning rigging and lighting services. In order to
ensure efficient delivery of required services, Exhibitors must submit rigging plots, drawing,
blueprints, or engineers’ certification with their orders to the MCCA Exhibitor Service
Department. Diagrams must include the location, dimensions and weight, and the height from the
floor to the top of the suspended item. Diagrams must also show booth outline with aisles or
neighboring booths marked for reference and orientation.
Package Rigging Solutions
Discount
Standard
The MCCA offers package rigging solutions for Exhibitors with basic and straight forward sign
hanging needs. To qualify for the packages, Exhibitors must be flexible with regards to days and
times of load-in and take-down.
Basic Rigging Package ...........................................................................$1,550.00 ......... $1,684.00
This package includes all lifts, labor, and rigging equipment (cables, pipes, and hardware)
necessary to install and take down one sign/banner weighing less than 150lbs and measuring less
than 20’ in length or diameter. The package service is provided during standard service hours,
Monday-Saturday 7am – 12am, except holidays. If service is required outside these times, then a
Team Labor Hour must be ordered in addition to the package.
Electrical Rigging Package ....................................................................$1,794.00 ......... $1,988.00
This package includes the Basic Rigging Package plus labor to connect electrical service to an
Exhibitor sign/banner. Overhead electrical service for rotator, motor or lighted sign must be
ordered separately. Please see Electrical services section for details.
Team Labor Hour .....................................................................................$244.00 ............ $304.00
Exhibitors may request rigging service on Sundays, holidays or outside the package service hours
(Monday-Saturday 7am – 12am). In this case, a Team Labor Hour must be ordered for each
rigging package ordered. In addition, when receiving a custom quote for rigging and lighting,
team labor hours will be quoted for all labor hours required that are not covered by the Rigging
Packages such as building of truss, focusing and attachment of lights, and lighting maintenance.
Custom Rigging & Lighting Solutions
The MCCA/JCALPRO also offers customized rigging and lighting solutions for Exhibitors with
more complex or unique requirements. This option is best suited for Exhibitors with larger signs,
multiple signs, and/or overhead lighting needs.
Custom Rigging and Lighting Solutions still require flexibility in load in and load out time. If
you require a specific load in or load out day and/or time, hourly rates may apply (see Terms and
Conditions – Rigging below).
Custom Rigging & Lighting solutions may only be ordered with a pre-arranged quote. Please
contact JCALPRO at 1-617-954-2345 to initiate this process. Quotes will be issued in an easy-toorder format, and will typically include a base Rigging Package for labor charges and some
combination of the following items as necessary.
Page 15
MCCA Exhibitor Ordering Guide
Custom Rigging Solutions
Discount
Standard
Truss
A truss is an aluminum structure used to create a lower “ceiling” to hang lighting or other
suspended items. It is available in 5’, 8’, or 10’ sections which can be attached to create desired
lengths or height.
Truss 5’ Section – Silver 12”x12” Box .......................................................$25.00 .............. $30.00
Truss 8’ Section – Silver 12”x12” Box .......................................................$40.00 .............. $48.00
Truss 10’ Section – Silver 12”x12” Box .....................................................$50.00 .............. $60.00
Truss 5’ Section – Black 12”x12” Box .......................................................$35.00 .............. $42.00
Truss 8’ Section – Black 12”x12” Box .......................................................$56.00 .............. $67.00
Truss 10’ Section – Black 12”x12” Box .....................................................$70.00 .............. $84.00
Truss 5’ Section – Silver 20.5”x20.5” Box .................................................$45.00 .............. $54.00
Truss 8’ Section – Silver 20.5”x20.5” Box .................................................$72.00 .............. $86.00
Truss 10’ Section – Silver 20.5”x20.5” Box ...............................................$90.00 ............ $108.00
Corner Block
A corner block is an aluminum piece that attaches to truss to create a right angle.
Corner Block – Silver 12”x12” Box ...........................................................$50.00 .............. $60.00
Corner Block – Black 12”x12” Box ...........................................................$65.00 .............. $78.00
Corner Block – Silver 20.5”x20.5” Box .....................................................$70.00 .............. $84.00
Base Plate .....................................................................................................$35.00 .............. $42.00
A base plate is used as a stand for ground supported truss or poles.
Rotator........................................................................................................$150.00 ............ $180.00
A rotator is a motor used to rotate a hanging sign.
Motor ..........................................................................................................$150.00 ............ $180.00
A motor is a motorized pulley that is rigged to the ceiling and attached to truss to achieve a
desired height. Motors are also used to safely suspend heavier items that cannot be supported by
cables alone. Motors are available in ¼ ton, ½ ton, and 1 ton capacities.
Cheeseboro .....................................................................................................$6.00 ................ $7.00
A cheeseboro is a clamp used to attach two pieces of truss or pipe together.
Grapple .........................................................................................................$12.00 .............. $14.00
A grapple is a connector that allows you to make a 90 degree connection between trusses.
Lighting Fixtures
Discount
Standard
A variety of lighting options are available to brighten exhibit space. While lights cannot be
attached directly to our ceiling, lighting can be suspended above exhibit space by utilizing truss
and motors.
Page 16
MCCA Exhibitor Ordering Guide
Source 4 Par (575 watt, 750 watt) ..............................................................$35.00 .............. $42.00
This fixture is best used to create a wash effect or cover a larger area with light. It is available in
575 watt or 750 watt. Lenses are available in Very Narrow (VNSP), Narrow (NSP), Medium
(MFL), Wide (WFL).
Source 4 Leko (575, 750 watt) ....................................................................$45.00 .............. $54.00
This fixture is best used to create a spot light or to highlight specific spaces or objects. It is
available in 575 watt or 750 watt. Lenses come in 19, 26, 36, 50 degrees to achieve the desired
illumination from the light.
Par 64 (1000 watt)........................................................................................$30.00 .............. $36.00
The Par 64 will deliver similar results as the S4 Par, but there are no options for additional lenses.
They are available in 1,000 watts.
Custom Lighting Solutions
Discount
Standard
Lighting kits include a combination of Lekos, Source 4 Pars and Par 64s based on layout and
design requirements. Price includes fixtures, fixture accessories and all necessary cables.
Dimmer/control and labor are not included and must be ordered separately. Special Orders for
larger kits are available upon request.
Small Lighting Kit (4-6 lights) .................................................................$185.00 ............ $212.00
Medium Lighting Kit (7-11 lights) ..........................................................$325.00 ............ $390.00
Large Lighting Kit (12-15 lights) ............................................................$450.00 ............ $540.00
X-Large Lighting Kit (16-20 lights) ........................................................$550.00 ............ $660.00
Dimmer Racks & Lighting Controls
Discount
Standard
These items are optional with individual fixtures or small lighting kits, but mandatory with larger
lighting kits. The dimmer rack is a large “outlet” that all lights plug into to create a central
control location. A dimmer rack, depending upon size, can be placed in a booth or attached to the
truss and kept in the air. The lighting console/control plugs into the dimmer rack to dim or
control individual lights, groups of lights, or all lights at once.
Electrical service is not included and must be ordered separately.
Dimmer Control 1.2 x 4...............................................................................$80.00 .............. $96.00
Dimmer Control 2.4 x 12...........................................................................$150.00 ............ $180.00
Dimmer Control 2.4 x 24...........................................................................$320.00 ............ $384.00
Terms & Conditions - Rigging

Hynes Rigging: JCALPRO is the exclusive rigging vendor at the Hynes Convention
Center if a sign requires a motor, electrical rigging, and/or truss, otherwise, the exhibitor
may hire the general service contractor to hang signage.

BCEC Rigging: JCALPRO is the exclusive rigging vendor at the Boston Convention &
Exhibition Center (BCEC). If an exhibitor is exhibiting at the BCEC and requires rigging
services for the booth, JCALPRO is the only vendor authorized to hang signs, banners, or
lighting in the booth space.
If an Exhibitor requires specific load-in/load-out dates and/or times, then a base rigging
package may not be applicable. In this case, a special quote for required crew and lift
equipment will be prepared using the following hourly labor and weekly lift rental rates:

Page 17
MCCA Exhibitor Ordering Guide
Hourly Labor
Items
Crew Chief
Head Rigger
Rigger
Dept Head
Stagehand
Mon-Sat 7am-12am
(except holidays)
$95.00
$95.00
$82.00
$72.00
$67.00
Weekly Lift Rental Items
24’- 32’ Scissor Lift
40’- 45’ Boom Lift
60’ Boom Lift





Sundays 7am-5pm
and holidays
$142.50
$142.50
$123.00
$108.00
$100.50
Sundays after 5pm,
all days 12am-7am
$190.00
$190.00
$164.00
$144.00
$134.00
Rate
$600.00
$950.00
$1,550.00
All rigging must conform to the rules, regulations, and facility limitations of the MCCA
and any show management regulations.
All equipment, signs, products, etc. must be designed to suspend safely. Care must be
taken to use only rated rigging hardware when designing, constructing or purchasing such
items. Any equipment, signs, products etc. deemed to be unsafe for overhead suspension
by MCCA/JCALPRO will be substituted or denied.
The use of any type of tape/adhesive for attaching signs, banners, or decorations to the
building walls or decorative surfaces is not permitted.
All assembly of equipment, signs, products necessary prior to hanging, etc., will be the
responsibility of the Exhibitor.
Failure by Exhibitor to submit accurate diagrams prior to load-in will delay set-up and
could incur additional cost.
Frequently Asked Questions – Rigging
How do I know if I qualify for the Basic Rigging Package Rate?
Find out the dimensions and weight of your sign. If your sign weighs less than 150 pounds and is
less than 20’ in length or diameter and does not require electrical rigging, truss, or motors, you
will qualify for the Basic Rigging Package. If your sign is motorized or needs electrical rigging
(for example a rotating sign or a sign with lights), you qualify for the Electrical Rigging Package.
Can I order lighting to be suspended from the ceiling?
If you would like to order lights to brighten up your booth or illuminate specific objects, you will
need to get a quote from JCALPRO. In most cases, lights cannot be attached to our ceilings.
Instead we can provide you with truss, using motors, to create a lower “ceiling” and then hang
lights from that truss. We will require a diagram showing your booth layout and exactly what
you want illuminated in order to put together a quote.
Page 18
MCCA Exhibitor Ordering Guide
Do I ship my sign to you to put it together?
No. Although JCALPRO provides labor to hang the sign, the General Service Contractor (GSC)
handles all shipments. You may build your sign or hire the GSC to put it together for you. When
the sign has arrived at the building and has been assembled, we will hang it for you. Be sure to
keep this in mind when making your time and day requests for sign hanging.
Can I request load in and load out times?
Yes, the Rigging Order Form has a space for you to indicate your preferred up and down times.
Please note that your preferred timing is not guaranteed; however, we do try our best to cater to
your requests. If you absolutely need a specific install or take down time, additional charges will
apply. If you do not provide a diagram or layout prior to load-in, then you may experience set-up
delays and additional cost.
What type of diagrams should I send?
The most useful diagrams are on a proportioned grid to show the dimensions of the booth, the
exact desired placement of hanging items, and orientation of the booths around yours. As a
general rule, pictures from previous shows and pictures of the sign only are not as helpful as
current diagrams of the entire booth space with the placement, height, and weight of the sign(s) or
hanging item(s).
Page 19
MCCA Exhibitor Ordering Guide
Plumbing Services
The MCCA offers a variety of plumbing services through our experienced in-house team of
plumbers.
Water and Drain Services
Discount
Standard
Water - Individual Connection.................................................................$299.00 ............ $374.00
Water service is available at approximately 75 PSI with up to ¾” supply line. Water flows at five
gallons per minute.
Additional Water Connections .................................................................$175.00 ............ $219.00
Exhibitors requiring more than an individual water connection should order each additional
connection as needed.
Drain – Individual Connection .................................................................$299.00 ............ $374.00
The MCCA can provide waste drain connections up to ¾” line size.
Additional Drain Connections ..................................................................$160.00 ............ $200.00
Exhibitors requiring more than an individual drain connection should order each additional
connection as needed.
Fill and Drain 0-100 Gallons ....................................................................$150.00 ............ $187.50
Exhibitors that need equipment to be filled with water at the beginning of a show and emptied at
the end of a show should order a Fill and Drain service. Please visit the MCCA Exhibitor
Services desk when equipment is ready to be filled.
Each Additional 500 Gallons ....................................................................$104.00 ............ $130.00
Sink Rentals
Discount
Standard
Cold Water Sink Rental ............................................................................$600.00 ............ $750.00
Cold water sink rental includes a single-tub basin (20”L x 24”W x34”H), one water connection,
and one drain connection. Legs allow the units to sit 34” above the floor.
Small Hot & Cold Water Sink Rental .....................................................$800.00 ......... $1,000.00
Small Hot & Cold water sink rental includes a single-tub basin (20”L x 24”W x34”H), a hot
water heater (6 gallon capacity), dedicated power, two water connections, and one drain
connection.
Large Hot & Cold Water Sink Rental ..................................................$1,000.00 ......... $1,250.00
Large Hot & Cold water sink rental includes a 3-tub basin (57”L x 24.5”W x43”H), a hot water
heater (6 gallon capacity), dedicated power, two water connections, and one drain connection.
This service is available in specific areas of the exhibition hall. Please contact MCCA Exhibitor
Services for more information.
Page 20
MCCA Exhibitor Ordering Guide
Compressed Air and Gases
Discount
Standard
Compressed Air – Individual Connection ...............................................$365.00 ............ $456.00
Compressed Air is delivered at approximately 110 psi and a dew point of 35 degrees F (medical
instrument quality).
Additional Connection ..............................................................................$188.00 ............ $235.00
Exhibitors who require more than an individual connection should order additional connections as
needed.
Other Compressed Gases
The MCCA provides a variety of bottled gases. The most commonly ordered gases are listed
below. If other gases not listed are required, the exhibitor should contact MCCA Exhibitor
Services. Flammable gases are not permitted in MCCA facilities.
20 Lbs Dry or Liquid CO2 .......................................................................$154.00 ............ $184.50
50 Lbs Dry or Liquid CO2 ........................................................................$167.00 ............ $200.50
Dry Nitrogen 300 ft3 ..................................................................................$206.00 ............ $247.75
Installation & Connections - Plumbing


Plumbing Service is brought from the nearest column or floor port into the booth.
Air and Water connections are available in limited locations on the exhibit floor.
Connection sizes and booth locations all factor into planning to supply air and water to
exhibitors. Please provide a floor plan of the exhibit space indicating locations that
require air or water service as well as connection requirements well in advance of
exhibitor move-in.
Terms & Conditions - Plumbing



The MCCA is the exclusive provider of all plumbing services. All plumbing equipment
shall remain the property of the MCCA and may not be installed or removed by anyone
other than MCCA Personnel.
Exhibitors are not permitted to fill or drain their own equipment, use individual air
compressors, or bring their own compressed gases from an outside vendor.
All services listed include labor to install and remove said service. Rates do not include
connecting of equipment, tracing of malfunctions, special wiring, or repairs. If an
exhibitor requires additional plumbing labor outside of the standard service, services will
be billed at an hourly rate with a minimum of one hour. Labor rates are based on current
wage and benefit rates and are subject to change without notice:
o Monday-Friday 8am-4pm (except holidays) $70.00
o All other times, including holidays $105.00
Page 21
MCCA Exhibitor Ordering Guide
Frequently Asked Questions – Plumbing
Do all water connections need a drain?
While most water connections do require a drain service, there are some cases where the drain is
unnecessary. When the water provided is being consumed or evaporated, a drain is not needed.
For example, exhibitors using water service for a coffee machine do not need to order a drain
because the water is being consumed.
Will you provide the fittings and hoses for my water and drain connections?
To ensure that your booth’s equipment runs properly we ask that you supply your own regulators,
filters, and hoses.
When would I need to order a Fill and Drain Service?
Some of the most common reasons exhibitors order fill and drain are for items like fish tanks,
pools, tubs for display, or running water displays. We use large hoses to fill vessels requiring
water and then use existing drains in the floor to remove the water at the end of the show.
Exhibitors are not permitted to bring their own water or use MCCA sinks to fill their own
equipment.
My booth requires a sprinkler system. What plumbing service should I order?
If your booth requires a sprinkler system, you will need to order an individual water connection
specifically for this purpose.
My exhibitor kit says I need to order a hand washing unit because I am planning to prepare
food in my booth. Do you provide these units?
Levy Restaurants, our exclusive in-house catering company, can provide a hand washing unit that
includes a small hand washing sink, paper towels, soap, and a discard bucket. Please consult your
exhibitor kit for Levy Restaurants information or contact them directly at BCEC (617-954-2382)
or Hynes (617-954-2284).
Do you allow Exhibitors to bring Helium balloons into your buildings?
No, unfortunately we do not allow exhibitors to bring helium balloons into the buildings.
Page 22
MCCA Exhibitor Ordering Guide
Security Services
The MCCA is the “preferred” provider of security booth coverage for exhibitors. If your event
designates another security vendor for booth coverage, you may choose to order through the
event’s preferred provider as detailed in your exhibitor kit.
Security Guard (Booth)
Discount
Standard
Per Hour per Officer ...................................................................................$22.50 .............. $27.00
The MCCA offers uniformed public safety officers to cover shows and events. Officers are
scheduled at a 4-hour minimum and are available from move-in to move-out, around the clock.
Orders must be placed at least 48 hours in advance of the requested service date.
Frequently Asked Questions – Security
When do you recommend ordering security for an exhibitor booth?
Our public safety department strongly suggests ordering security for booths planning to have VIP
celebrity appearances, book signings etc., to monitor crowd control and escort as needed. Also,
exhibitors with expensive or rare equipment in their booths may consider security for the
overnight hours between show end and the next day’s show start.
Is there general overnight security in the exhibit hall?
The MCCA provides 24 hour security coverage for the facility; however, security coverage for
the exhibit hall is determined by the show organizer and may vary from event to event.
Page 23
MCCA Exhibitor Ordering Guide
Appendix A – Service Order Forms
The following MCCA order forms may not be reproduced without express written consent from
the MCCA.
Index






Request for Exhibitor Electrical Services
Request for Exhibitor Cleaning Services
Request for Exhibitor Telephone, Internet & Technical Services
Request for Exhibitor Rigging & Lighting Services
Request for Exhibitor Plumbing Services
Request for Exhibitor Security Services
Page 24
Massachusetts Convention Center Authority
Exhibitor Order Form - Electrical Services
Effective July 1, 2013
By submitting this order form, Exhibitor acknowledges and accepts all Policies, Terms & Conditions for service as set forth in
the MCCA Exhibitor Ordering Guide available at www.massconvention.com/exhibitorguide.
To qualify for discount rate, request and payment must be received 21 days prior to show/ event opening.
PLEASE PRINT OR TYPE: Incomplete information will delay processing.
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EVENT OR SHOW DATE(S):______________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
CITY: ______________________________ STATE: __________ ZIP: ___________ COUNTRY: _________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
ORDERED BY/TITLE: __________________________________________________________ DATE: ______________________
SHOW SITE CONTACT: ________________________________________ CONTACT PHONE: (_____)_____________________
STANDARD ELECTRICAL CONNECTIONS: 120 VOLT
REGULAR SERVICE
DESCRIPTION
DISCOUNT
RATE
STANDARD
RATE
500 Watt Box (5 amps)
$111.00
$139.00
1000 Watt Box (10 amps)
$146.00
2000 Watt Box (20 amps)
$182.00
4000 Watt Box (20 amps x 2)
$211.00
QTY
ADDITIONAL SERVICES AVAILABLE AS ADD-ONS
QTY
QTY
OVERHEAD
SERVICE*
QTY
COMBINED
24-HOUR &
OVERHEAD
+50% rate
+100% rate
+150% rate
$183.00
+50% rate
+100% rate
+150% rate
$227.00
+50% rate
+100% rate
+150% rate
$263.00
+50% rate
+100% rate
+150% rate
SPECIAL ELECTRICAL CONNECTIONS: 208 VOLT & 480 VOLT
REGULAR SERVICE
DESCRIPTION
24-HOUR
SERVICE
ADDITIONAL SERVICES AVAILABLE AS ADD-ONS
STANDARD
RATE
208V Single Phase 30 Amp
$318.00
$397.00
+50% rate
+100% rate
+150% rate
208V Single Phase 60 Amp
$606.00
$757.00
+50% rate
+100% rate
+150% rate
208V Single Phase 100 Amp
$930.00
$1,163.00
+50% rate
+100% rate
+150% rate
208V Three Phase 30 Amp
$576.00
$720.00
+50% rate
+100% rate
+150% rate
208V Three Phase 60 Amp
$870.00
$1,087.00
+50% rate
+100% rate
+150% rate
208V Three Phase 100 Amp
$1,380.00
$1,724.00
+50% rate
+100% rate
+150% rate
208V Three Phase 200 Amp
$2,632.00
$3,289.00
+50% rate
+100% rate
+150% rate
208V Three Phase 400 Amp
$4,648.00
$5,809.00
+50% rate
+100% rate
+150% rate
480V Three Phase 30 Amp
$877.00
$1,096.00
+50% rate
+100% rate
+150% rate
480V Three Phase 60 Amp
$1,521.00
$1,901.00
+50% rate
+100% rate
+150% rate
480V Three Phase 100 Amp
$2,808.00
$3,510.00
+50% rate
+100% rate
+150% rate
480V Three Phase 200 Amp
$5,581.00
$6,976.00
+50% rate
+100% rate
+150% rate
$32.00
$40.00
30’ Round Extension Cord
QTY
24-HOUR
SERVICE
QTY
OVERHEAD
SERVICE*
COMBINED
24-HOUR &
OVERHEAD
DISCOUNT
RATE
QTY
TOTAL DUE
QTY
TOTAL DUE
TOTAL DUE $ ________
To pay with a MasterCard, Visa or American Express, you may order online at www.massconvention.com.
To pay with a check, send a check payable to Massachusetts Convention Center Authority and this form to:
EXHIBITOR SERVICE CENTER
MASSACHUSETTS CONVENTION CENTER AUTHORITY
415 SUMMER STREET
BOSTON, MASSACHUSETTS 02210
617-954-2230  exhibitorservices@massconvention.com
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY
RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:
Massachusetts Convention Center Authority
Exhibitor Order Form - Cleaning Services
Effective July 1, 2013
By submitting this order form, Exhibitor acknowledges and accepts all Policies, Terms & Conditions for service as set forth in
the MCCA Exhibitor Ordering Guide available at www.massconvention.com/exhibitorguide.
To qualify for discount rate, request and payment must be received 21 days prior to show/ event opening.
PLEASE PRINT OR TYPE: Incomplete information will delay processing.
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EVENT OR SHOW DATE(S):______________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
CITY: ______________________________ STATE: __________ ZIP: ___________ COUNTRY: _________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
ORDERED BY/TITLE: __________________________________________________________ DATE: ______________________
SHOW SITE CONTACT: ________________________________________ CONTACT PHONE: (_____)_____________________
DISCOUNT RATE
(PER SQ FT
PER DAY)
STANDARD RATE
(PER SQ FT
PER DAY)
1. INITIAL VACUUM OR MOPPING (Before first event day only)
$0.28
$0.35
2. DAILY VACUUM OR MOPPING (For all event days including the first day)
$0.20
$0.25
3. DAILY VACUUM OR MOPPING PLUS PORTER SERVICE (For all event days,
includes periodic wastebasket pick up & sweep of booth during event hours)
$0.44
$0.55
# OF DAYS
TOTAL DUE
BASIC CLEANING SERVICES
SERVICE
(CHECK ONE
ONLY)
TYPE
(CHECK ONE)
BOOTH SIZE: TOTAL SQUARE FEET
TOTAL SQ. FT.
LENGTH
WIDTH
(90 MIN.)
1
2
3
 Vacuum
 Mop
__ x __ = _____ x __ x ___ = $_____
RATE PER
SQ. FT.
SPECIAL CLEANING SERVICES
BOOTH SIZE: TOTAL SQUARE FEET
SHAMPOO SERVICE
(Before first event day)
LENGTH
WIDTH
TOTAL SQ. FT.
(90 MIN.)
__ x __ = ____ x
DISCOUNT
RATE
(PER SQ FT
PER DAY)
STANDARD
RATE
(PER SQ FT
PER DAY)
$0.39
$0.48
TOTAL DUE
GRAND TOTAL DUE $____________
To pay with a MasterCard, Visa or American Express, you may order online at www.massconvention.com.
To pay with a check, send a check payable to Massachusetts Convention Center Authority and this form to:
EXHIBITOR SERVICE CENTER
MASSACHUSETTS CONVENTION CENTER AUTHORITY
415 SUMMER STREET
BOSTON, MASSACHUSETTS 02210
617-954-2230  exhibitorservices@massconvention.com
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY
RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:
Massachusetts Convention Center Authority
Exhibitor Order Form – Telephone, Internet & Technical Services
Effective July 1, 2013
By submitting this order form, Exhibitor acknowledges and accepts all Policies, Terms & Conditions for service as set forth in
the MCCA Exhibitor Ordering Guide available at www.massconvention.com/exhibitorguide.
To qualify for discount rate, request and payment must be received 21 days prior to show/ event opening.
PLEASE PRINT OR TYPE: Incomplete information will delay processing.
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EVENT OR SHOW DATE(S):______________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
CITY: ______________________________ STATE: __________ ZIP: ___________ COUNTRY: _________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
ORDERED BY/TITLE: __________________________________________________________ DATE: ______________________
SHOW SITE CONTACT: ________________________________________ CONTACT PHONE: (_____)_____________________
TELEPHONE SERVICE
STANDARD TELEPHONE SERVICES
QTY
DISCOUNT RATE
STANDARD RATE
$287.00
$417.00
$320.00
$371.00
$422.00
$358.00
$521.00
$400.00
$464.00
$528.00
DISCOUNT RATE
STANDARD RATE
$50.00
$50.00
$300.00
$1,100.00
$2,000.00
$62.50
$62.50
$375.00
$1,600.00
$2,500.00
Single Line Phone Service (Analog)
Multi-Line Phone Service (Digital)
Speaker Phone Service (Analog)
Polycom Speaker Phone Service (Analog)
Fax Machine Phone Service (Analog)
ADDITIONAL TELEPHONE SERVICES & EQUIPMENT
QTY
Call Waiting (Per Phone Line)
Voice Mail (Per Phone Line)
ISDN/BRI Service
Polycom Videoconference Equipment Rental w/ IP Connect Service
Polycom Videoconference Equipment Rental w/ ISDN Service
TOTAL DUE
TOTAL DUE
INTERNET SERVICES
WIRED INTERNET CONNECTIONS: AUTOMATIC CONFIGURATION
QTY
200 Kbs Shared Service
(2 private IP addresses. Gateway and other NAT devices will not function properly.)
WIRED INTERNET CONNECTIONS: MANUAL CONFIGURATION
QTY
300 Kbs Managed Service
(1 public IP address)
500 Kbs Managed Service
(11 public IP address, private VLAN and subnet)
750 Kbs Managed Service
(18 public IP address, private VLAN and subnet)
1.54 Mbps Managed Service
(27 public IP address, private VLAN and subnet)
3 Mbps Managed Service
(includes a private VLAN and subnet, public IP addresses available upon request)
5 Mbps Managed Service
(includes a private VLAN and subnet, public IP addresses available upon request )
DISCOUNT RATE
STANDARD RATE
$815.00
$1,019.00
DISCOUNT RATE
STANDARD RATE
$1,175.00
$1,468.75
$1,875.00
$2,344.00
$2,500.00
$3,125.00
$4,100.00
$5,125.00
$6,720.00
$8,400.00
$10,000.00
$12,500.00
Wireless Internet access is available onsite but is not recommended for exhibitor displays.
Continued on page 2
TOTAL DUE
TOTAL DUE
Exhibitor Order Form – Telephone, Internet & Technical Services page 2
ADDITIONAL SERVICES & EQUIPMENT
QTY
DISCOUNT RATE
STANDARD RATE
$148.00
$336.00
$470.00
$1,000.00
$104.00
$156.00
$45.00
$61.00
$96.00
$185.25
$420.00
$587.50
$1,200.00
$130.00
$195.00
$56.00
$76.75
$120.00
DISCOUNT RATE
STANDARD RATE
Cable TV Service
$245.00
$306.50
CATV Tuner Rental
$56.00
$70.00
CATV Tap Box Rental
$200.00
250.00
$2,000.00
$2,500.00
Additional Public IP Address (not available with 200kbs service)
Copper Patch / Booth to Booth Connection
Fiber Patch / Booth to Booth Connection
Extend T1 or T3 Service
8 port
Switch
24 port
25’ CAT 5e Cable
50’ CAT 5e Cable
100’ CAT 5e Cable
TOTAL DUE
TECHNICAL SERVICES
TECHNICAL SERVICES
Broadcast Video Service via TV-1
QTY
TOTAL DUE
TOTAL DUE: $___________
To pay with a MasterCard, Visa or American Express, you may order online at www.massconvention.com.
To pay with a check, send a check payable to Massachusetts Convention Center Authority and this form to:
EXHIBITOR SERVICE CENTER
MASSACHUSETTS CONVENTION CENTER AUTHORITY
415 SUMMER STREET
BOSTON, MASSACHUSETTS 02210
617-954-2230  exhibitorservices@massconvention.com
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY
RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:
Massachusetts Convention Center Authority
Exhibitor Order Form - Rigging & Lighting Services
Effective October 1, 2010
By submitting this order form, Exhibitor acknowledges and accepts all Policies, Terms & Conditions for service as set forth in
the MCCA Exhibitor Ordering Guide available at www.massconvention.com/exhibitorguide.
To qualify for discount rate, request and payment must be received 21 days prior to show/ event opening.
PLEASE PRINT OR TYPE: Incomplete information will delay processing.
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EVENT OR SHOW DATE(S):______________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
CITY: ______________________________ STATE: __________ ZIP: ___________ COUNTRY: _________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
ORDERED BY/TITLE: __________________________________________________________ DATE: ______________________
SHOW SITE CONTACT: ________________________________________ CONTACT PHONE: (_____)_____________________
ITEM DESCRIPTION & INFORMATION
**Description of Item (Sign, Banner, Truss, etc.):
Quantity:
Size:
Height desired from floor
to top of suspended item:
Weight:
Do any items require Electrical service (circle one)? YES NO
Indicate Service Ordered on Electrical Form:
Date When Your Item Will Be Ready for Hanging:
Preferred Move-Out Date:
PACKAGE RIGGING SOLUTIONS
SERVICE DESCRIPTION
QTY
Basic Rigging Package (Per Sign/Banner)
Electrical Rigging Package (Per Sign/Banner)
Team Labor Hour
DISCOUNT RATE
STANDARD RATE
$1550.00
$1794.00
$244.00
$1684.00
$1988.00
$304.00
TOTAL DUE
CUSTOM RIGGING SOLUTIONS - RIGGING EQUIPMENT RENTAL (REQUIRES QUOTE)
EQUIPMENT DESCRIPTION
Silver 12” x 12” Box Truss
Black 12” x 12” Box Truss
Silver 20.5” x 20.5” Box Truss
Corner Block
QTY
5’ Section
8’ Section
10’ Section
5’ Section
8’ Section
10’ Section
5’ Section
8’ Section
10’ Section
Silver 12” x 12” box
Black 12” x 12” box
Silver 20.5” x 20.5” box
Base Plate
Rotator
Motor
Cheeseboro
Grapple
Continued on page 2
DISCOUNT RATE
STANDARD RATE
$25.00
$40.00
$50.00
$35.00
$56.00
$70.00
$45.00
$72.00
$90.00
$50.00
$65.00
$70.00
$35.00
$150.00
$150.00
$6.00
$12.00
$30.00
$48.00
$60.00
$42.00
$67.00
$84.00
$54.00
$86.00
$108.00
$60.00
$78.00
$84.00
$42.00
$180.00
$180.00
$7.00
$14.00
TOTAL DUE
Exhibitor Order Form - Rigging & Lighting Services page 2
CUSTOM LIGHTING SOLUTIONS – LIGHTING EQUIPMENT RENTAL (REQUIRES QUOTE)
LIGHTING FIXTURES
QTY
Source 4 Par – (575 watt, 750 watt)
Source 4 Leko - (575, 750 watt)
Par 64 (1000 watt)
LIGHTING KITS
QTY
Small Lighting Kit
Medium Lighting Kit
Large Lighting Kit
X-Large Lighting Kit
DIMMER RACKS & LIGHTING CONTROLS
Dimmer Control 1.2 x 4
Dimmer Control 2.4 x 12
Dimmer Control 2.4 x 24
QTY
DISCOUNT RATE
STANDARD RATE
$35.00
$45.00
$30.00
$42.00
$54.00
$36.00
DISCOUNT RATE
STANDARD RATE
$185.00
$325.00
$450.00
$550.00
$212.00
$390.00
$540.00
$660.00
DISCOUNT RATE
STANDARD RATE
$80.00
$150.00
$320.00
$96.00
$180.00
$384.00
TOTAL DUE
TOTAL DUE
TOTAL DUE
TOTAL DUE: $ ___________
We require diagrams and booth layouts for all rigging and lighting orders. See sample below.
To pay with a MasterCard, Visa or American Express, you may order online at www.massconvention.com.
To pay with a check, send a check payable to Massachusetts Convention Center Authority and this form to:
EXHIBITOR SERVICE CENTER
MASSACHUSETTS CONVENTION CENTER AUTHORITY
415 SUMMER STREET
BOSTON, MASSACHUSETTS 02210
617-954-2230  exhibitorservices@massconvention.com
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY
RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:
Massachusetts Convention Center Authority
Exhibitor Order Form – Plumbing Services
Effective July 1, 2013
By submitting this order form, Exhibitor acknowledges and accepts all Policies, Terms & Conditions for service as set forth in
the MCCA Exhibitor Ordering Guide available at www.massconvention.com/exhibitorguide.
To qualify for discount rate, request and payment must be received 21 days prior to show/ event opening.
PLEASE PRINT OR TYPE: Incomplete information will delay processing.
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EVENT OR SHOW DATE(S):______________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
CITY: ______________________________ STATE: __________ ZIP: ___________ COUNTRY: _________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
ORDERED BY/TITLE: __________________________________________________________ DATE: ______________________
SHOW SITE CONTACT: ________________________________________ CONTACT PHONE: (_____)_____________________
WATER AND DRAIN SERVICES
SERVICE
Water
Approx 75 PSI
Up to ¾” line
Drain
Up to ¾” line
Fill & Drain
DESCRIPTION
Individual Connection
Additional Connection
Individual Connection
Additional Connection
0-100 Gallons
Each additional 500 gallons
QTY.
SIZE
DISCOUNT RATE
$299.00
$175.00
$299.00
$160.00
$150.00
$104.00
STANDARD RATE
$374.00
$219.00
$374.00
$200.00
$187.50
$130.00
TOTAL DUE
DISCOUNT RATE
STANDARD RATE
TOTAL DUE
$600.00
$750.00
$800.00
$1,000.00
DISCOUNT RATE
$365.00
$188.00
$154.00
$167.00
$154.00
$167.00
$206.00
STANDARD RATE
$456.00
$235.00
$184.50
$200.50
$184.50
$200.50
$247.75
SINK RENTALS
SERVICE
Cold Water
Sink Rental
Small Hot &
Cold Water
Sink Rental
DESCRIPTION
Includes: sink, one water and one drain
connection
Includes: sink, hot water heater (6 gallon
cap.), dedicated power, 2 water and one
drain connection
SERVICE
DESCRIPTION
Individual Connection
Additional Connection
20 lb Cylinder (Dry)
50 lb Cylinder (Dry)
20 lb Cylinder (Liquid)
50 lb Cylinder (Liquid)
300 ft3 Tank (Dry)
QTY.
SIZE
COMPRESSED AIR AND GASES
Air
Approx 110 PSI
CO2
Nitrogen
QTY.
SIZE
TOTAL DUE
TOTAL DUE: $ ___________
To pay with a MasterCard, Visa or American Express, you may order online at www.massconvention.com.
To pay with a check, send a check payable to Massachusetts Convention Center Authority and this form to:
EXHIBITOR SERVICE CENTER
MASSACHUSETTS CONVENTION CENTER AUTHORITY
415 SUMMER STREET
BOSTON, MASSACHUSETTS 02210
617-954-2230  exhibitorservices@massconvention.com
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY
RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:
Massachusetts Convention Center Authority
Exhibitor Order Form - Security Services
Effective July 1, 2014
By submitting this order form, Exhibitor acknowledges and accepts all Policies, Terms & Conditions for service as set forth in
the MCCA Exhibitor Ordering Guide available at www.massconvention.com/exhibitorguide.
PLEASE PRINT OR TYPE: Incomplete information will delay processing.
BOOTH NO. (s)
EVENT OR SHOW: _____________________________________________________________
EVENT OR SHOW DATE(S):______________________________________________________
EXHIBITING FIRM: ______________________________________________________________
BILLING ADDRESS: _______________________________________________________________________________________
CITY: ______________________________ STATE: __________ ZIP: ___________ COUNTRY: _________________________
PHONE: (_____) ________________ EMAIL: _________________________@________________________________________
ORDERED BY/TITLE: __________________________________________________________ DATE: ______________________
SHOW SITE CONTACT: ________________________________________ CONTACT PHONE: (_____)_____________________
To qualify for discount rate, request and payment must be received 21 days prior to show/ event opening.
ORDERS NEED TO BE PLACED 21 DAYS IN ADVANCE OF THE SHOW/EVENT OPENING IN ORDER TO GUARANTEE YOUR
REQUESTED COVERAGE. ANY ORDERS RECEIVED AFTER THE 21 DAY CUT-OFF ARE SUBJECT TO APPROVAL AND ARE
NOT GUARANTEED.
DATE
# OF
OFFICERS
SCHEDULED HRS
(4 HR. MIN.)
TOTAL M AN
HRS.
DISCOUNT RATE
(PER M AN HR.)
STANDARD RATE
(PER M AN HR.)
$22.50
$27.00
$22.50
$27.00
$22.50
$27.00
$22.50
$27.00
$22.50
$27.00
$22.50
$27.00
$22.50
$27.00
$22.50
$27.00
$22.50
$27.00
$22.50
$27.00
$22.50
$27.00
TOTAL M AN HOURS: ________
TOTAL DUE
TOTAL DUE: $ ___________
To pay with a MasterCard, Visa or American Express, you may order online at www.massconvention.com.
To pay with a check, send a check payable to Massachusetts Convention Center Authority and this form to:
EXHIBITOR SERVICE CENTER
MASSACHUSETTS CONVENTION CENTER AUTHORITY
415 SUMMER STREET
BOSTON, MASSACHUSETTS 02210
617-954-2230  exhibitorservices@massconvention.com
Tax ID#: 042768982
DATE RECEIVED:
FOR MCCA USE ONLY
RECEIVED BY:
CHECK NUMBER:
MC/VISA/AMEX:
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leave it behind. make a difference.
leave
itWe
behind.
a difference.
Do you
CARE?
do. make
“CONVENTIONS C.A.R.E.” logo. Then, simply leave
The Massachusetts Convention Center Authority
believes in community, both inside its convention
centers and in the diverse neighborhoods of historic
Boston, where needs are sometimes great.
By donating useable materials to our Conventions
C.A.R.E. program, you’ll be helping scores of nonprofit organizations throughout the city and the
region. Not only will your materials be put to good
re-use, but you’ll be cutting back on your event’s
environmental impact by diverting waste from
local landfills. Plus, it saves you the time and
expense of shipping unneeded goods back home.
The MCCA already recycles and donates abandoned
property. With your help, we can do even more.
It’s easy. At the conclusion of your show, look for the
bright blue bins spread around the show floor at
“Product Donation Stations” during the breakdown
of your event. The bins are marked with the
your clean, useable, non-perishable donations in
the bin. They can include:
• office products
• building products
• medical supplies
• convention bags
• furniture
• clothing
• non-perishable food
• toiletries
We’ll take over the rest, arranging the assignment
and transport of your donations. We’ll also track
and report these donations to show management.
The program supports several local non-profits,
directly benefiting some of the neediest residents
in our community. By working together, the MCCA,
our partners and you can show Boston charities
that responsible events care.
in partnership with:
If you’re interested in donating or to learn more, please visit the MCCA exhibitor services desk or contact your
exhibitor services representative:
exhibitorservices@massconvention.com or (617) 954-2230
e x hi b i t o r g u i d e l i n e s , i n f o r m a t i o n a n d r e g u l a t i o n s
Rules and Regulations – Exhibitor
Participation
Access Control and Credentialing
The following information applies to all exhibitors
traveling to the Hynes, unloading exhibitor-related
cargo, and parking at the Hynes:
Exhibitors accessing the Hynes must be processed by
the General Service Contractor (GSC) before entering
the facility. All Exhibitor personnel who travel to and
park at the Hynes must check-in with the GSC
first. GSC personnel shall make a copy of each
Exhibitor’s driver’s license. The copy of the license
shall then be attached to Exhibitor paperwork and a
Hard Card (GSC generated container for the License
Copy) along with Exhibitor Credentials must be issued
by the GSC to the Exhibitor. The Hard Card travels
with the exhibitor/operator to the loading dock, and is
required in order enter the loading dock area. The Hard
Card must remain on the dash board of the Exhibitor
vehicle at all times when at the loading dock.
employees of an exhibiting company. Exhibitors are
allowed to set-up and/or dismantle their own booths,
provided that they use their own bona fide, full-time
employees. It is acceptable for exhibitors to safely use
power tools to set-up and/or dismantle their own
booths.
Cabling
No cables (telephone, internet, electrical, audio, video,
etc.) should be run in front of any doorways at any
time. If cables must cross a doorway, cables must be
flown – cable trays are not an acceptable substitute.
Cooking Demonstrations
Issued Exhibitor Credentials must be worn on the
outermost garment of the Exhibitor at all times while
inside the facility.
Exhibitors may use butane for cooking purposes
with prior approval of the MCCA Public Safety
Department. Quantity inside the Hynes is limited to
tow (2) 1-pound UL approved canisters per cooking
device; one canister in use and attached to the
cooking device and one (1) spare canister. Due to
safety concerns, exhibitors may only use butane
canisters purchased directly through Levy
Restaurants. You are required to have a 20 lb. ABC
fire extinguisher for your display when using
butane.
Affixing to the Facility Structure
Double-Decker Booths and/or with a Roof
1. Rigging of cable/hanging devices or affixing any
materials to the ceiling, electrical buss ducts and
conduits, on sprinkler pipes, ventilation
equipment, windows, columns or any other
physical structure at the Hynes is strictly
prohibited.
All Double–Decker exhibits are subject to applicable
state and city building codes and inspection by
state/city officials and the MCCA. Maximum
occupancy load for upper level (s) must be posted at
the base of the stairway and enforced by the exhibitor.
Smoke detectors must be installed on the first floor of
the exhibit and every subsequent enclosed level.
Exhibit fire sprinkler systems are required of any exhibit
that has a roof, or any other covering, that would
impede the effective use of the facilities sprinkler
system. A 20 lbs. BC fire extinguisher must
be visible on every level of the exhibit.
2. Exhibits shall not cause or permit any nails,
staples, hooks, tacks, screws, or the like to be
driven into the facility structure (including, but not
limited to, any wall, ceiling, column, stone, window,
drape, painted, carpeted or concrete surfaces) of
the premises.
3. Exhibits shall not erect any decorations or use
adhesive materials, including tape that can deface
the walls, ceilings, floors, facilities, and equipment
contained on the premises.
4. Walls, floors, ceilings, or other areas of the Center
or its furnishings or fixtures are not to be painted
or have permanent coverings applied.
Booth Set-Up and Dismantle
The unpacking, assembling, dismantling, and packing
of displays and equipment may be done by full-time
h y ne s
Any exhibit that is deemed a hazard by the MCCA
must be removed from the facility. All costs for
removal are the responsibility of the Licensee.
Exclusive Services
The Hynes is the exclusive provider of the following
services: food & beverage, cleaning, public
safety/security, medical, business center, coat check,
electrical, telephone, internet, plumbing and the supply
of compressed airs and gases, the use of the house
sound system, rigging (some exclusions apply), the
operation of ground-supported crank-ups, and the
operation and provision of lifts for theatrical purposes.
ex h ib i t o r g u i d el i n e s , i n f o rm a t io n a nd r eg u l a t i o ns
E1
Exhibitor Product
•
Exhibitors are prohibited from offering or selling any
product(s) to any employee, agent, contractor or
subcontractor working at the Hynes.
At the conclusion of the event all products must be
either:
•
Removed from MCCA facilities by the exhibitor; or
•
Properly disposed of; or
•
Donated to a previously identified non-profit
charity; or
•
Sold to an established business with sales receipts
supplied and produced on demand.
Any MCCA employee, agent, contractor or
subcontractor working in MCCA facilities who is
determined to be removing and/or accepting from
another event related product(s) is subject to
immediate termination of employment or prohibition
from working at all MCCA facilities.
ALL PERSONS, VEHICLES, BAGS, CONTAINERS, ETC. ARE
SUBJECT TO SEARCH.
Fire Safety
Exhibits and decorative materials must meet the
requirements of the Code of Massachusetts
Regulations – 780 CMR EIGHT EDITION (Building
Code). The Massachusetts Department of Public
Safety (DPS) has jurisdiction over all safety
matters of the Massachusetts Convention Center
Authority (MCCA). The DPS, in conjunction with
the City of Boston Fire Department (BFD), provide
guidance to the MCCA for a safe venue for all
guests and employees at our facilities.
Fire Safety Equipment
Fire extinguishers shall not be removed or temporarily
relocated by any exhibitor, the Licensee or the GSC.
The GSC is responsible for ensuring that emergency
exits, fire extinguishers, fire pull stations, fire
department value boxes and fire alarm flashers are
not obstructed or obscured from view at any time in
the facility. Anyone found responsible for moving,
removing or blocking fire safety equipment is subject
to fine.
Fire Safety Limitations
The following limitations apply to all exhibits located
in the exhibition halls in the Hynes:
1. The following items are fire-hazards and are
prohibited for use in the Hynes:
h y ne s
Compressed flammable gases (exception:
Butane for cooking purposes with prior approval of the
MCCA Public Safety Department. Quantity inside the
Hynes is limited to two (2) 1-pound UL approved canisters
per cooking device; one canister in use and attached to
the cooking device and one spare canister. Due to safety
concerns, exhibitors may only use butane canisters
purchased directly from Levy Restaurants. You are
required to have a 20 lb. ABC fire extinguisher for your
display when using butane.
•
Pyrotechnics, flammable/combustible liquids,
hazardous chemicals/materials, blasting
agents and explosives
•
Untreated Christmas trees, cut evergreens or
similar trees
•
Fireplace logs, charcoal and similar materials
•
Untreated mulch and Spanish moss or similar
vegetation
•
Untreated hay or straw
2. The following shall be protected by automatic fire
extinguishing systems:
•
Single-level exhibit booths exceeding 300
square feet (28 square meters) and covered
by a ceiling
•
Each level of a multi-level exhibit, including
the uppermost level where the uppermost
level is covered by a ceiling.
•
Any home or house constructed within the
exhibit hall must also include smoke/fire
alarms and a 10lb. ABC fire extinguisher on
each level.
3. A single exhibit or group of exhibits with ceilings
that do not require sprinklers shall be separated by
a distance of not less than 10 feet (3050mm) where
the aggregate ceiling exceeds 300 square feet (28
square meters). The Boston Fire Department
prohibits the use of fabric as a ceiling display or
covering.
4. The travel distance within an exhibit booth or
exhibit enclosure (including temporary
office/meeting spaces) to an exit access aisle shall
not exceed 50 feet (15 meters).
5. Any interior finish, either permanent or temporary,
will be required to meet the requirements of the
Massachusetts State Building Code.
6. Open flame devices may be permitted when they
ex h ib i t o r g u i d el i n e s , i n f o rm a t io n a nd r eg u l a t i o ns
E2
are a necessary part of the exhibit with prior
approval of the MCCA Public Safety Department.
Devices must be isolated from attendees by
either four (4) feet or a barrier; be placed on a
non-combustible surface; be separated from
other devices by five (5) horizontal feet; and have
a 20lb. ABC fire extinguisher present within the
exhibit.
7. Candles are permitted so long as the flame from
the candle does not exceed the height of the
required fire safe enclosure, which is usually made
of glass or other non-combustible material.
Candles can be placed on tables only. Candles
cannot be placed on any shelving, window ledges
or sills, or any other place where the candle and its
encasement could fall and cause injury and/or fire.
Use of candelabras and other such arrangements
are prohibited. Candles cannot be placed on, in, or
near the same area with other combustibles, such
as dried flower arrangements, confetti, etc. All
candles and required encasements to be used must
be approved by the MCCA Public Safety
Department at least 60 days prior to the date of
their intended use. The exhibitor is required to
have a 10 lb. ABC fire extinguisher readily
accessible within the exhibit.
8. Any vehicle or apparatus which has a fuel tank and
is part of a display is required to be equipped with
a locking (or taped) gas cap and contain no more
than three (3) gallons of fuel, or 1/8 tank,
whichever is less; at least one (1) battery cable used
to start the engine must be disconnected and the
end of the disconnected battery cable taped;
vehicles shall not be started or operated with the
exhibit hall for the first 15 minutes after the exhibit
hall closes to the public for the day or final closing
of the event. No vehicle may be operated on the
exhibit hall without a lead person walking in front
of the vehicle warning people of vehicle
movement.
9. Curtains, drapes, banners, decorations and
acoustical material (including but not limited to
cotton, hay, paper, straw, moss, split bamboo and
wood chips) must be flame-retardant treated and
submitted to the Boston Fire Department Chemist
for approval. Material that cannot be treated for
flame retardancy shall not be used.
10. All tent canopies and tarps must be fire resistant
and meet CPAI 84 (Canvas Products Association
International) specifications. The original flame
retardant compliance tag must be attached to
h y ne s
tent, canopy or tarp. Additionally, exhibitors must
have the manufacturer documentation available for
on-site inspection. Open flame, cooking or other
sources of heat are prohibited under any tent, canopy
or tarp. The exhibitor is required to
have a 10lb. ABC fire extinguisher readily accessible
within the exhibit. Individual exhibitor tents,
canopies or tarps exceeding 300 square feet (28
square meters) shall be protected by automatic fire
extinguishing systems. A single exhibit or group of
exhibits covered by a tent, canopy or tarp that do not
require sprinklers shall be separated by a distance not
less than 10 feet (3050 mm) where the aggregate
ceiling exceeds 300 square feet (28 square meters).
Tents exceeding 400 square feet (37 square meters)
require a tent permit from the Boston Fire
Department.
11. The General Service Contractor or individual
exhibitor must have on-site a copy of the
Certificate of Flame Resistance for all floor
coverings. The Boston Fire Department prohibits
the use of carpet on walls, ceilings, seating
products or as decorative material.
12. The hanging or rigging of signs, displays or
banners, etc. shall not interfere with the building
fire sprinkler system. Rigged items shall not
exceed 300 square feet in surface area in a
horizontal plane, nor be more than a 15 degree
angle from a vertical plan relative to the exhibit
hall floor.
13. Exhibitors are prohibited from covering displays
with drop cloths, sheets, table cloths or other nonflame resistant material.
14. Exhibitors shall move, remove or arrange with the
General Service Contractor to remove wooden
pallets, shipping crates, cardboard boxes and other
packing materials from the exhibit hall area as soon
as possible. These items are not permitted in the
exhibit halls during events.
Flame Retardant Treated Materials
The following rules apply regarding flame retardant
treatments:
• All decorations, drapes, signs, banners, acoustical
materials, hay, straw, moss, split bamboo, plastic
cloth, and similar decorative materials shall be
flame-retardant to the satisfaction of the Boston
Fire Department and the State Fire Marshal.
•
Combustible materials, ⅜" or more in thickness,
glass or asbestos cloth may be used without flameretardant treatment.
ex h ib i t o r g u i d el i n e s , i n f o rm a t io n a nd r eg u l a t i o ns
E3
•
The use of oilcloth, tarpaper, sisal paper, nylon,
Orlon®, and certain other plastic materials that
are not flame retardant, is prohibited.
•
•
Table coverings used in exhibit halls must be
flame-retardant treated, unless they lie flat, and
have an overhang of no more than six (6)
inches.
All materials must be certified by the Boston
Fire Department within 6 months of the event.
The Boston Fire Department does not accept
certificates from other jurisdictions. Materials
may be sent directly to the Fire Department for
testing.
Lasers
The use of lasers for exhibit demonstrations or visual
effects for entertainment must be approved by show
management and the MCCA Public Safety
Department. All lasers must comply with
Massachusetts Code of Massachusetts Regulations 105
CMR 120.000, and be registered and approved by the
Massachusetts Department of Public Health.
Regulations and applications are available from the
Massachusetts Department of Public Health at
http://www.mass.gov/eohhs/consumer/communityhealth/environmental-health/exposuretopics/radiation/emf/
Food & Beverage Services
The Hynes prohibits any food or beverages from being
brought into the building, except by Levy Restaurants,
the exclusive F&B service provider. The distribution of
food and beverages, regardless of type and/or
quantity, is the sole responsibility of Levy Restaurants.
Levy Restaurants is the official caterer for all food
and beverage services within the Hynes. All
arrangements for the service of food and/or
beverages must be made through the catering
office. Food and beverage sampling, in
conjunction with specific exhibits may be
permitted, but only to the extent approved in
writing, in advance, by a Levy Restaurants
Catering Sales Manager.
In order to obtain authorization from your Catering
Sales Manager to distribute food and beverage items,
one of the following conditions must exist:
(1) The party interested in distributing food and/or
beverage must be the manufacturer of said product.
The interested party must only distribute SAMPLE
h y ne s
sizes (2 ounces of pre-packaged food items or 4 ounces of
non-alcoholic beverages) of his/her product and cannot
participate in cash sales of said product during the show.
--OR-(2) The party interested in distributing food and/or
beverage items must pay a fee (to be determined by a
Levy Restaurants Catering Sales Manager) to waive its
right to exclusivity under the MCCA Event License
Agreement.
If a party brings unauthorized food and/or beverage
items into the Hynes and does not subsequently meet
one of the conditions listed above, the party must
immediately remove the unauthorized item(s) from their
exhibit or meeting space.
Sampling Authorization Form – This form outlines policies
and procedures pertaining to F&B sampling at the Hynes.
The document contains specific information regarding
allowable sample sizes, eligibility of sampling, method of
distribution, etc. This form is required by Levy
Restaurants in order to obtain permission to sample and
to obtain a Temporary Food Service Permit.
Temporary Food Service Permit Application – The City of
Boston Inspectional Services Division requires a
temporary food service permit for any F&B served at the
Hynes that is not sourced through Levy Restaurants. Permit
fees begin at $30.00 for a one-day permit with $5.00 for
each additional day of sampling (example: a 3-day permit
costs $40.00). Please contact your event’s Exhibitor Services
Manager for additional information.
For more information on available Exhibitor Catering
Services or further assistance, please contact Levy
Restaurants Catering Sales Office – 617-954-2189.
Glitter, Confetti, Popcorn, and other materials
The use of glitter, confetti, sand or simulated snow
types of material, as well as popcorn, is NOT permitted
in the Hynes. Additionally, adhesive-backed decals may
not be given away or utilized. Any costs incurred by the
Hynes for the removal of these items will be charged to
the exhibiting company.
Gratuities Policy
It is against the Hynes’s policy for any employee or
service contractor to accept gratuities or gifts from the
Licensee and/or any exhibitors. Offering of tips and
gratuities to personnel employed by the Authority, or
its contractors, agents, or suppliers, is strictly
prohibited. Hynes personnel are required to report
ex h ib i t o r g u i d el i n e s , i n f o rm a t io n a nd r eg u l a t i o ns
E4
any violation of this section to the Public Safety
department, at (617) 954-2111. In addition, violation
of this policy will subject the recipient of the tip or
gratuity to termination of employment and/or
dismissal from the building.
Guardrails
Any platform(s) exceeding 30” in height will require
a Massachusetts State building code compliant
guardrail system. The guardrail shall be 42” in
height with balusters or solid materials such that a
sphere with a four inch (4”) diameter cannot pass
through any opening.
The guardrails shall not have an ornamental pattern
that would provide a ladder effect. This includes a
guardrail on stairs.
The guardrail system shall be capable of withstanding a
load of 200 pounds (minimum).
Stairs
Stair construction shall meet Massachusetts State
building code for riser height of 7” maximum and a
tread depth of 11” minimum. These stairs shall have a
handrail that shall be continuous, without interruption
by newel posts, other structure elements
or obstructions. Handrails shall not be less than 34” or
more than 38”. The handrail ends shall be returned to a
wall or post. All stairway handrails shall have a circular
cross section with an outside diameter of at least 1-1/4”
and not greater than 2”.
Stair width shall be a minimum of 36”. Many multi- level
displays are designed without risers, which is not
permitted by the Massachusetts State building code
as the stairway is a part of a means of egress. The
easiest way to address this issue with minimal cost is to
secure a fitted piece of fire-rated plywood or sheet rock
between the stringers against the back of the treads.
Hand-Carry Policy
For the convenience and safety of exhibitors and
patrons, all freight and material handling must enter
and exit the facility through the approved loading areas.
Exhibitors will be allowed to hand carry one item, one
time, in or out of the facility without having to access
the approved loading areas. No parking is allowed at
the Boylston St. entrance and the use of passenger
elevators for movement of freight is not allowed. All
packages are subject to inspection by Hynes personnel.
Hand carried freight is defined as one item that can be
easily carried by an individual exhibitor, without the
need for dollies or other mechanized equipment.
h y ne s
Hanging Devices
Rigging of cable and other hanging devices on or near
ceiling electrical buss ducts and conduits, on sprinkler
pipes, or on ventilation equipment is strictly prohibited.
Lights
Only Underwriters Laboratories (UL) approved clampon types of portable spotlights are allowed. All display
lights must be turned off when the exhibitor leaves
for the day. Only UL approved extension cords 12 gauge
or greater rated for 20 amp are allowed. Note:
Household extension cords are not permitted. These are
generally 14 or 16 gauge and only rated at 15 amps.
Material Handling
Exhibitors are allowed to perform their own material
handling, provided they meet with all of the following
criteria:
•
Exhibit personnel performing the work must be
bona fide, full-time employees (“authorized
personnel”) of said company.
•
Exhibitors may choose to off-load from a companyowned truck or rental vehicle, or from a car, van or
truck owned by personnel of the company
provided the vehicle is co-owned or rental vehicles
must be less than 24 feet in length.
•
Exhibitors may use only hand-operated
equipment, which they have provided; twowheeled hand trucks and four-wheeled flat trucks
are permitted as well.
•
At no time can vendors (A/V, furniture design firm,
etc.) unload their items. An approved General
Service Contractor (GSC) or the exclusive rigging
service provider (ERSP) must be hired by the
Licensee to unload/re-load and push in all vendors.
Move-In Procedures
ALL Exhibitor Move-in is restricted to the Hynes
loading areas. No exhibitor will be allowed access
with his or her move-in materials via any other
entrance to the facility. Please note the hand carry rule
within the Exhibitor Participation Rules/General
Conditions Section of the Guide.
Non-Credentialed Exhibitor Staff
Exhibitor staff arriving at the facility must identify
themselves with a photo ID (preferably a valid state
issued motor vehicle operator’s license) by the Loading
Dock Officer. Once positively identified, the exhibitor
will be referred to the Licensee in order to register and
receive event credentials.
ex h ib i t o r g u i d el i n e s , i n f o rm a t io n a nd r eg u l a t i o ns
E5
Parking on Loading Dock Limited to 20 Minutes
Exhibitor staff members parking on the loading dock and
displaying their Hard Card in the dashboard of the motor
vehicle for the purposes of unloading cargo
have a limit of 30 minutes in order to do so. Exhibitor
staff remaining in the loading dock area beyond the
30 minute limit and/or who do not display their
officially issued Hard Card subject themselves to
towing at the vehicle owner/operator’s risk and
expense.
Positive Means of Identification Required
While inside the facility Exhibitor staff must be in
possession of a current and valid means of identifying
themselves with photo identification (ID), preferably a
state issued motor vehicle operator’s license, etc.
allowed in the facility at any, including move-in and
move-out times. Licensee is responsible for any
damages caused by attendees or contractors who
smoke or use tobacco products in the building.
Smoking areas are located outside the building. Anyone
found removing, damaging or tampering with any
smoke detectors will be immediately banned from the
facility.
Solicitations
No solicitations or collections in the Hynes, whether
for charity or otherwise, shall be made, attempted, or
allowed, without prior written consent of the General
Manager.
Public Safety Recommendations
The MCCA is not liable for nor does the MCCA carry
any insurance on Exhibitor property or fixtures. Please
bear in mind that all of your exhibit material and
displays are your property. Therefore, it is important that
you take every precaution to protect this
material. Below are some suggestions toward this end:
1. Ship your materials with a qualified carrier and be
sure to lock trunks/crates.
2. If cartons are used, be sure that they are securely
taped or banded and under no circumstances
marked with the name or type of articles
contained therein.
3. Be sure to furnish your shipping company with an
accurate account and complete bill of lading.
4. Do not leave your booth unattended during the
set-up period.
5. Do not leave exhibit material under tables or
displays.
6. Do not include exhibit material in containers to be
stored with empties.
7. At the close of the exhibit, be sure to pack as
quickly as possible and under no circumstances
leave your space unattended during this period.
8.
If at all possible, have one of your staff remain in
your space with your shipment, until it is actually
picked up by the drayage contractor’s personnel.
9. Promptly report any missing items or
suspicious person(s) to Public Safety.
Smoking
The Hynes is a non-smoking facility. Smoking is NOT
h y ne s
ex h ib i t o r g u i d el i n e s , i n f o rm a t io n a nd r eg u l a t i o ns
E6
MCCA Services
The Hynes and its contracted entities are the
exclusive providers of the following services: food &
beverage, cleaning, electrical, telephone, Internet,
rigging in the ballroom, the operation of groundsupported crank- up’s, plumbing, the use of the
house sound system
and the supply of compressed air and gases. Most of
these services are available directly to exhibitors and
can be provided through the Exhibitor Services
Center. They are subject to prices and conditions on
appropriate order forms. Our services can NOT be
resold or bundled as a package without prior written
approval from the General Manager. Discounts may
apply to some services by meeting the advance
payment deadlines and conditions notes on the
forms.
For rates and additional information, exhibitors
should contact our Exhibitor Services Department
at (617) 954-2230 or visit our secure online
ordering web site at www.massconvention.com.
ATM’s
Guests will find an ATM on the lower level inside
the Boylston Street entrance and inside the
Prudential Center entrance.
Audio/Visual Services
The Hynes offers in-house A/V services on a
preferred basis with a preferred audio/visual
provider to help provide comprehensive event
support and services. All types of audio and visual
display devices, screens, and computer interfaces are
available, along with skilled operators. The preferred
audio/visual provider is the exclusive provider for
the use of the in-house sound systems. All other A/V
Companies must bring in a stand-alone speaker
system.
service provider of the Business Center. From simple
documents to complex projects and on-going programs
the Business Center will provide document
management solutions to meet your needs. The
Business Center document solutions capabilities
include: copying and digital printing, document
production, supplies, computer services, electronic file
submission, signage, custom printing services,
document distribution, notary public services, pack
and ship options, including express and ground service,
fax service with delivery on incoming messages and
desktop/word processing.
Satellite Services
Two downlink dishes are located on the roof of the
Hynes. Signals may be distributed to any location in the
building. Both C and Ku bands are available.
Transportation
Public Transportation
Public transportation in the Boston area is provided by
the Massachusetts Bay Transportation Authority
(MBTA or “The T”). A number of excellent public
transportation options are available for service to and
from the Hynes. Additional information about public
transportation in Boston can be found on the MBTA’s
website: http://www.mbta.com .
Taxi Services
There is a taxi stand located outside the Boylston Street
entrance. This stand is operational 24 hours a day 7
days a week.
Parking Options
There are several local parking garages / lots in the
vicinity of the Hynes. The facility does not have on site
parking available. For additional information please see
Section G of this guide.
Booth Packages
Our services can NOT be resold or bundled as a
package without prior written approval from your
Event Services Manager.
Business Center
The contracted in-house vendor is the exclusive
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E7
LEVY RESTAURANTS HYNES AUTHORIZATION REQUEST
Sample Food and/or Beverage Distribution
Please complete this form to receive authorization to distribute food or beverages not purchased through Levy Restaurants. Levy
Restaurants has exclusive food and beverage distribution rights within the Hynes Convention Center (HYNES) and has the
responsibility to the City of Boston to strictly regulate any food and beverage activity within the HYNES. Due to strict regulations,
any vendor sampling product within the above mentioned parameters must submit a sampling form to Levy Restaurants for
approval.
The Selling of Food and/or Beverage products by any other entity is strictly prohibited.
Sponsoring Organizations of expositions and trade shows, and/or their exhibitors, may distribute SAMPLE food and/or beverage
products ONLY upon written authorization and adherence to ALL of the conditions outlined below.
General Conditions - Food Industry Related Shows
1.
Items dispensed are limited to products Manufactured, Processed or Distributed by exhibiting companies.
2.
All items are limited to SAMPLE SIZE and must be dispensed/distributed in accordance to Local and State Health Codes:
a. Non-Alcoholic Beverages limited to maximum of 4 oz. Sample Size, served in biodegradable (or plastic) cups. No
cans or bottles will be permitted.
b. Alcoholic beverage sampling is permitted only if you are the manufacturer or distributor of the beverage. Alcoholic
beverages must be “sample” sizes (2 oz. for beer/wine, 1.25 oz for liquor) and can only be served by a licensed Levy
Restaurants bartender.
c. Food items are limited to “bite size”, not to exceed 2 oz. portions or a 2 oz. prepackaged samples.
d. All food/beverage items brought in are required by the Boston Health Department to have a temporary Health
Permit. This includes prepackaged food samples, samples not intended for consumption on the show floor, and
bottled water.
3.
Vendors are responsible for all booth rental fees, electrical, plumbing, drayage and all other Levy Restaurants and/or HYNES
services.
IF YOU DO NOT MEET THE CONDITIONS LISTED ABOVE, THE FOLLOWING POLICIES APPLY:
TAKE-AWAY ITEMS AND BUY-OUT FEES Any Food and Beverage brought on premises without the Written Authorization from
Levy Restaurants, the HYNES and NAME Show Management is strictly prohibited.
1.
Take-away items will be assessed and approved on a case by case basis by Levy Restaurants. Take-away items are
items that are distributed to attendees but are not intended for immediate consumption at the time of receipt.
Requests for take-away items must be submitted no later than DATE.
2.
Requests for all Food or Beverage Products brought on the premises for consumption at hosted banquet/booth
events or that do not fall within the Sampling parameters listed above may incur a Buy-out Fee by Levy Restaurants.
An appropriate buy-out fee will be determined by Levy Restaurants on a case by case basis; however, the buy-out fee
will be based on a percentage of the retail pricing for the food and/or beverage item and is subject to all applicable
taxes and service charges.
UNUSED FOOD OR BEVERAGE PRODUCT that requires pick-up or shipment after the show/event is the responsibility of the
Company that is sampling the product. Absolutely NO REFUNDS of Buy-out Fees will be given for Food or Beverage Product if not
consumed during show/event.
FOOD AND BEVERAGE RELATED SERVICES including storage, delivery, or any other service required for Food and/or Beverage
products brought from the outside are not the responsibility of and will NOT be provided by Levy Restaurants.
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E8
If these services are required the following charges will assessed:
1.
$150.00 for a Small Visi Cooler
2.
$300.00 for a Large Double Visi Cooler
3.
$25.00 per Drop Off and Per Pick-up for Steward
4.
$150.00 per day minimum for dry or refrigerated storage
5.
$6.00 per 5 pound bag of ice
*Both the Refrigerator and Cooler require Stewarding Labor to drop off and retrieve the equipment. A Security
Deposit of $250 per piece of equipment will also apply.
SHIPPING/RECEIVING Please note that only product you expect to be prepared by, stored by and delivered by Levy Restaurants
should be shipped to Levy Restaurants. Please see the Shipping Label, fill it out and ensure it is used properly to ensure proper
receiving of your product. You must contact Levy Restaurants prior to shipping items – items not expected will not be received.
For all Food and Beverage not purchased through Levy Restaurants, all standard fees mentioned above will be charged where
applicable, including 20% Administrative Fee and Applicable Sales Tax.
The Company named below acknowledges they have sole responsibility for the use, servicing or other disposition of such items in
compliance with all applicable laws. Accordingly, the firm agrees to indemnify and forever hold harmless Levy Restaurants and
the HYNES from all liabilities, damages, losses, costs or expenses resulting directly or indirectly from their use, serving or other
disposition of such items.
Exhibiting firm must provide Levy Restaurants with a certificate of liability with coverage of $1,000,000 per occurrence
and naming Levy Restaurants Corporation and the HYNES as additional insured.
Information must be received no later than close of business (5:00 PM EST) on DATE.
Before returning this document, please sign the “Agreed” indicating you have read and you agree with all conditions.
SHOW NAME
DATE
Company Name___________________________________________________________Booth No. ______________
Company Address________________________________________________________________________________
Contact Name_______________________________ ______________Telephone (
) _________________Ext_____
Email _____________________________Onsite Contact_______________________________ Cell ______________
PLEASE SPECIFY: Item / Distribution Purpose / Quantity / Portion Size / Method of Dispensing
__________________________________________________________________________________________________
________________________________________________________________________________________________________________
________________________________________________________________________________________________________________
______________________________________________________________________
Agreed___________________________
Exhibiting Firm
Approved________________________
Levy Restaurants
Date_______________
PLEASE RETURN FORM TO LEVY RESTAURANTS BY DATE TO ENSURE CONFIRMATION AND APPROVAL.
For additional services and information, please contact Levy Restaurants:
Cortney Fullerton, Catering Sales Manager
900 Boylston Street, Boston, MA 02115
phone 617-954-2379 fax 617-954-2032
cfullerton@levyrestaurants.com
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E9
Fax: 617-954-3327
Phone: 617-954-3333
E-Mail: maadmin@projection.com
John B. Hynes Veterans Memorial Convention Center
As the Official In House A/V, computer, and data display supplier, Projection will be on-site from set-up through dismantle.
Rates published are for the entire length of the event. Advance Rate applies to orders received 15 days before Move In.
Computers & Accessories
Qty.
$450
$550
$350
$50
$50
$70
$150
Laptop: DVD/CD-R, 15.4" Display, Norton Anti-Virus, WiFi, 10/100/1000 NIC, Mouse & Cable Lock
MacBook Pro: DVD/CD-R, 15.4" Display, Norton Anti-Virus, WiFi, 10/100/1000 NIC, Mouse & Cable Lock
Desktop: DVD/CD-RW, Norton Anti-Virus, Gigabit Ethernet, Mouse & Keyboard (display not included )
Computer Speakers
Wireless PC Remote Control
Keyboard & Mouse Set
Wireless Keyboard & Mouse Set
Computer/Video Flat Panel Displays
20" LCD
Resolution: 1280 X 1024
Qty.
(Computer Only)
Please Circle Stand - Table Top
Wall Mount
24" HD LCD
Resolution: 1920 X 1080
Please Circle Stand - Table Top
Wall Mount
32" HD LED
Resolution: 1920 X 1080
Internal Speakers
Please Circle Stand - Table Top
Wall Mount
40" HD LED
Resolution: 1920 X 1080
Internal Speakers
Please Circle Stand - Table Top
Wall Mount
42" Plasma
Resolution: 1280 X 768
Internal Speakers
Please Circle Stand - Table Top
Wall Mount
50" Plasma
Resolution: 1280 X 768
Internal Speakers
Please Circle Stand - Table Top
Wall Mount
50" HD LED
Resolution: 1920 X 1080
Internal Speakers
Please Circle Stand - Table Top
Wall Mount
60" HD LED
Resolution: 1920 X 1080
Internal Speakers
Please Circle Stand - Table Top
Wall Mount
70" HD LED
Resolution: 1920 X 1080
Internal Speakers
Please Circle Stand - Table Top
Wall Mount
80" HD LED
Resolution: 1920 X 1080
Internal Speakers
Please Circle Stand - Table Top
Wall Mount
Floor Stand
Floor Stand w/ Shelf
Floor Stand
Floor Stand w/ Shelf
Floor Stand
Floor Stand w/ Shelf
Floor Stand
Floor Stand w/ Shelf
Floor Stand
Floor Stand w/ Shelf
Floor Stand
Floor Stand w/ Shelf
Floor Stand
Floor Stand w/ Shelf
Floor Stand
Floor Stand w/ Shelf
Video Equipment
Qty.
DVD Player (with repeat - plays NTSC only)
Code/Region Free DVD Player (with repeat - plays PAL/SECAM/NTSC)
Blu-ray Player (with repeat)
Audio Equipment
Wireless UHF Mic Kit
Please Indicate: Lavaliere c
Small Booth Sound System
Handheld c
Includes: 1 Speaker / 1 Floor Stand / 8-Channel Mixer / 1 Wired Handheld Microphone w/Stand
Large Booth Sound System
Includes: 2 Speakers / 2 Floor Stands / 8-Channel Mixer / 1 Wired Handheld Microphone w/Stand
Miscellaneous Items
3k+ Lumens LCD Projector (1024 x 768)
5k+ Lumens LCD HD Projector
5' c
6' c
Tripod Screen w/Skirt
32" c
42" c
Monitor Cart w/Skirt
Company Name:
Qty.
7' c
8' c
54" c
Booth Number:
Total
$550
$660
$425
$65
$65
$85
$180
*Advance Standard
Rate
Rate
$250
$300
$350
$425
$500
$600
$800
$975
$700
$850
$900
$1,100
$1,250
$1,500
$1,750
$2,100
$2,500
$3,000
$3,000
$3,600
Total
*Advance Standard
Rate
Rate
$100
$160
$250
Qty.
Headset c
*Advance Standard
Rate
Rate
$125
$195
$300
*Advance Standard
Rate
Rate
$300
$375
$450
$550
$650
$800
*Advance Standard
Rate
Rate
$700
$1,100
$100
$60
Sub Total:
$850
$1,320
$125
$75
Total
Total
Fax: 617-954-3327
Phone: 617-954-3333
E-Mail: maadmin@projection.com
John B. Hynes Veterans Memorial Convention Center
As the Official In House A/V, computer, and data display supplier, Projection will be on-site from set-up through dismantle.
Rates published are for the entire length of the event. Advance Rate applies to orders received 15 days before Move In.
Exhibit Information
Company Name:
On-site Contact:
Show Name:
On-site Contact Cell Phone #:
Delivery Date:
Ordered By:
Ordered By Phone:
E-Mail Address:
Delivery Time:
[ ] 8A-10A
[ ] 10A-12P
[ ] 1P-3P
[ ] 3P-5P
A representative of your company MUST BE PRESENT at the time of delivery for set-up instructions and delivery verification.
equipment will not be left in an unattended booth.
Secondary Contact Name & Cell Phone #:
Secondary Email Address:
Please note that
Order Instructions & Other Equipment
Totals
1) EQUIPMENT TOTAL:
1)________________________
2) STATE SALES TAX - 6.25%
2)________________________
3) EQUIPMENT SET-UP & DISMANTLE - 40% of line 1 or $130, whichever is greater
3)________________________
4) ORDER SUB TOTAL:
4)________________________
Payment Information
Company Name:
Credit Card Billing Address:
Street
City:
Zip:
State:
Authorization Signature:
Printed Name on Credit Card:
Card Number: _________________________________________________
Remit to:
Exp. Date: ______ / ______
Sec. Code: _______________
Projection Presentation Technology
415 Summer Street
Boston, MA 02210
Fax All Orders To:617-954-3327
E-Mail: maadmin@projection.com
Projection Presentation Technology
Fax: 617-954-3327
Phone: 617-954-3333
E-Mail: maadmin@projection.com
John B. Hynes Veterans Memorial Convention Center
As the Official In House A/V, computer, and data display supplier, Projection will be on-site from set-up through dismantle.
Rates published are for the entire length of the event. Advance Rate applies to orders received 15 days before Move In.
RENTAL AGREEMENT
All equipment rentals are based on Event Rates and apply to event days only. Rental prices do not include labor, delivery, electrical services, or removal of equipment from your booth. It is
understood and agreed that EXHIBITOR is renting PROJECTION PRESENTATION TECHNOLOGY equipment for a specified period of time and is responsible for its safe return. EXHIBITOR
hereby agrees to use all rental equipment with reasonable care to prevent excessive wear and tear and/or damage to said property. All rental equipment must be returned to PROJECTION
PRESENTATION TECHNOLOGY in the same condition as it was in at the time of delivery to EXHIBITOR, reasonable wear and tear excluded. EXHIBITOR will immediately notify
PROJECTION PRESENTATION TECHNOLOGY of any damage to the rental equipment, and EXHIBITOR hereby agrees to be billed for any damage to, or loss of, rental equipment damaged
while in EXHIBITOR'S care, custody and/or control. In no event shall EXHIBITOR permit any equipment to be used and/or possessed by other exhibiting parties other than the named
EXHIBITOR without prior consent of PROJECTION PRESENTATION TECHNOLOGY in each instance.
Cancellation
Cancellation of equipment rental and services must be received 72 hours prior to delivery date to avoid a minimum one-day charge on equipment. If equipment and services have already
been provided at the time of cancellation, a handling charge and a minimum one-day charge on equipment will apply.
PLEASE NOTE: ALL PAYMENT, INCLUDING APPLICABLE TAX, IS DUE AT THE TIME SERVICES ARE ORDERED. PURCHASE ORDERS ARE NOT CONSIDERED PAYMENT.
Payment Terms
Full payment, including any applicable tax, is due at the time services are ordered. All payments must be in U.S. dollars. Orders received without advance payment or after the deadline date
00/00/12 will incur additional charges as indicated on the order form. All materials and equipment are on a rental basis for the duration of the event and remain the property of PROJECTION
PRESENTATION TECHNOLOGY except where specifically identified as a sale. It is the EXHIBITOR'S responsibility to advise our Exhibit Service Personnel of any problem with any order, and
to check invoices for accuracy prior to the close of the exhibit. If you are exempt from payment of sales tax, PROJECTION PRESENTATION TECHNOLOGY requires you to forward an
exemption certificate for the state in which the services are to be used. Resale certificate are not valid unless EXHIBITOR is rebilling these charges to its customers. For International
exhibitors, PROJECTION PRESENTATION TECHNOLOGY requires 100% prepayment of advance orders, and any orders or services placed at show site must be paid at the show.
These payment terms and conditions shall be governed by and construed in accordance with the LAWS OF THE STATE OF VA. In the event of any dispute between the EXHIBITOR and
PROJECTION PRESENTATION TECHNOLOGY relative to any loss, damage, or claim, such EXHIBITOR shall not be entitled to and shall not withhold payment, or any partial payment, due to
PROJECTION PRESENTATION TECHNOLOGY for its services, as an offset against the amount of any alleged loss or damage. Any claims against PROJECTION PRESENTATION
TECHNOLOGY shall be considered a separate transaction, and shall be resolved on its own merits. PROJECTION PRESENTATION TECHNOLOGY reserves the right to charge EXHIBITOR
for the difference between the EXHIBITOR'S estimate of charges and the actual charges incurred by EXHIBITOR, or for any charges that PROJECTION PRESENTATION TECHNOLOGY may
be obligated to pay on behalf of EXHIBITOR, including without limitation, any shipping charges.
Unpaid Balances
Should there be any pre-approved unpaid balance after the close of the event, terms will be net, due and payable in Springfield, VA upon receipt of invoice. Effective 30 days after invoice date, any
unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law, or 1.5% per month, which is an ANNUAL PERCENTAGE RATE of 18%, and future orders
will be on a prepayment basis only. If any finance charge hereunder exceeds the maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate
allowed, and any excess finance charge received by PROJECTION PRESENTATION TECHNOLOGY shall be either applied to reduce the principal unpaid balance or refunded to the payer.
Agreement
I HAVE READ AND AGREED TO THE FOLLOWING TERMS AND CONDITIONS:
Signed:
Date:
Company Name
Booth Number
SHEPHARD/2015
_______________________
BLOOMIN’ EXHIBITS
237 NEW MEDOW ROAD
BARRINGTON, RI 02806-3748
TEL. (401) 247-0590 FAX (401) 245-7719
LBM 2014
2-4 TO 2-6 LOCATION _________________
HYNES
NAME OF SHOW________________________________________________SHOW
DATE _______________
EXHIBITING COMPANY*______________________________________CONTACT PERSON________________________BOOTH #_________
COMPANY ADDRESS___________________________________________CITY ____________________________STATE____ZIP__________
AUTHORIZED SIGNATURE______________________________________PHONE____________________________ FAX_________________
E-MAIL_____________________________________________________________________________________________________________
RENTAL
QTY
ITEM
PRICE
VARIETY (SUBJECT TO AVAILABILITY)
TOTAL
QTY
ITEM
PRICE
3’ Green Plant
$45.00
Ivy, Pothos - Med.
$35.00
4’ Green Plant
$55.00
Ferns - Medium
$40.00
5’ Green Plant
$65.00
Ferns - Large
$46.00
6’ Green Plant
$85.00
Bromeliad
$36.00
Bubble Bowl
$35.00
VARIETY (SUBJECT TO AVAILABILITY)
TOTAL
8” GLASS
PURCHASE ( FLOWERING )
QTY
ITEM
COLOR & VARIETY (SUBJECT TO AVAILABILITY)
Potted Mums (Yellow, White, Lavender)
PRICE
TOTAL
$26.00
Potted Seasonal Plant
PLEASE INCLUDE ORDER
FORM WITH CHECK
$36.00
Floral Arrangement/Seasonal
One Sided
Round
$75.00 +
Floral Arrangement/Tropical
One Sided
Round
$80.00+
TOTAL _________________
6.25% TAX _________________
GRAND TOTAL ________________
ON SITE ORDERS 25% HIGHER
SPECIAL REQUESTS
All plants and potted flowers will be in black containers. Others available on request:
Basket
White
Special Instructions/ Request:___ __________________________________________________________________________________________________
Please have a designer see us at our exhibit, Date/Time:_________________________ Representative______________________________
PAYMENT PURCHASE ORDERS ARE NOT CONSIDERED PAYMENT. A CHECK OR CREDIT CARD IS REQUIRED.
I authorize Bloomin’ Exhibits to charge any additional amounts incurred by me or my show representative. If credit card is declined, Standard Floor pricing
prevails and a $25 service charge may be added.
PAYMENT ENCLOSED:
CARD #
CHECK
MC
VISA
AMEX
__ __ __ __ - __ __ __ __ - __ __ __ __
Credit card Pin number
__ __ __ __
CARD BILLING NAME:__________________________________________________________________ EXP. DATE_____________________
CARD BILLING ADDRESS:_________________________________________________ CITY_________________ STATE____ ZIP_________
SIGNATURE__________________________________________________________________________ DATE_________________________
CONTRACT CONDITIONS: ALL orders must be paid in full prior to delivery. In U.S. funds drawn on U.S. banks. There is a $25 fee for returned checks. Adjustments can not be made after the close of the show. Cancellations must be received in writing 72 hours prior to show set up, or a 50% charge applies; no
refund for on-site cancellations. All materials/plants available on rental basis only. Rental items missing from booth at close of show are the responsibility
of exhibitor and an additional charge will be applied. All prices include delivery, installation, servicing, decorative containers and removal at end of show.
Exhibitor agrees to hold Bloomin’ Exhibits harmless for all injury or damage resulting from items supplied by this contract.
Pleas note: This order form is you invoice. No statement to follow unless specifically requested. IN ADVANCE
*If you are a 3rd party vendor placing the order, please attach a 2nd page with your name, address, phone, fax and email
Lead Management Order Form
‘
LBM Expo 15 February 4 - 6, 2015 • Boston, Massachusetts
Order online: https://exhibitor.experientswap.com
Access Code: CGAFRH
Exhibiting Company: ______________________________________
Check if information is for:
T Exhibiting Company
T Third Party
Final deadline to order prior to show 1/26/15
Booth #: ______________________________________________
3rd Party Company (if applicable): __________________________
Contact Name: ___________________________________________
Address: ______________________________________________
City: ___________________________________________________
State/Country:_____________________ Zip:_________________
Phone:________________________
Email: ________________________________________________
Fax: ____________________
Select your preferred system
on or before from 12/18/14
12/17/14
to 1/7/15
SWAP®
$499 - License and 3 activations
$129 - For each additional activation
Native apps available for iPhone, iPad, Android.
Web mobile versions are available for all other internet ready phones.
Optium™ S400
Optium RT2000
Call for Custom Survey Setup
RT2000 Portable Bluetooth printer
SWAP Activations with Reader Purchase
Add SWAP activations to your purchase of an Optium reader.
Connect
Survey Option: [ ] None [ ] Standard [ ] Custom
Each additional Connect
number
of units
TOTAL
$
$
$355
$385
$415
$
$470
$75
$545
$100
$575
$125
$
$
$129 - For each activation
$600
$300
$650
$350
$700
$400
on or before from 12/18/14
12/17/14
to 1/7/15
after
1/7/15
$
$
$
$70
$80
$90
$
Delivery of Reader to Booth (Post show pickup not available)
$100
$100
$100
$
Options Total
• All orders canceled prior
to 30 days of the show
will incur a $100 cancellation fee.
TOTAL
Custom Survey for Optium S400
Preferred System and Options Total
Terms and Conditions:
• Orders cannot be processed unless received
with payment. Purchase
Orders are not accepted.
Send check or credit card
information with order
form.
$
$
number
of units
Order Confirmation will
be delivered via email.
Note: All readers must be
picked up at the exhibitor
services desk unless delivery
arrangements are made and
paid for in advance of the
show.
$
Sub-Total
6.25% Sales Tax
System Total
See page 2 for system descriptions and requirements.
Options
after
1/7/15
$
• Orders canceled within
30 days of the show will
not be refunded.
• Taxable items and rates
vary among states and
are subject to change.
Please call for exact quote.
$_____________
Indicate Payment Method
For Assistance Contact:
T Check (Orders cannot be processed unless received with payment.)
T Visa
T MasterCard
T American Express
T DISCOVER
William Harris
P: 888.268.0380
E: william.harris@experient-inc.com
Signature: ______________________________________________________________
Card #: _________________________________________________ Exp: _____/_____
Mail Orders to: Experient • 5202 Presidents Court, Suite 310 • Frederick, MD 21703
Showcode: NRL151
Fax Credit Card Orders to:
301.694.3286
ORD-KIT-NA (Different from access code at top of this page)
Product Features & Options
SWAP
RT2000
S400
Connect
Capture leads anywhere
Capture leads outside of show hours
Take notes
optional
Custom lead qualifiers
optional
Handheld & Wireless
No electricity required
Leads consolidated in SWAP portal
Compact desktop unit
Leads in real time
Print your leads
Leads available on USB drive
Electronic copy of leads on your PC
SWAP
•
•
•
•
Download the app directly to your phone or device
Custom lead qualifiers
Lead retrieval is no longer limited to the show floor or by show hours
All leads captured are consolidated in your SWAP Portal
Optium RT2000
•
•
•
•
•
•
Feature Rating:
Feature Rating:
A mobile method for capturing lead information
Instant access to lead data; Follow-up can begin immediately
Handheld and wireless unit; No electricity required
All leads captured are consolidated in your SWAP Portal
Booth activity can be monitored, in real time, from remote locations
Custom survey available; Contact your Lead Management Specialist
Optium S400
•
•
•
•
•
Connect
•
•
•
Feature Rating:
Compact, affordable lead retrieval
Includes a paper printout
Leads are also instantly captured via an on-board USB drive
Quick and easy follow-up
Requires electricity
Feature Rating:
For exhibitors that want optimum customization and qualification using their laptop or PC
Includes software, a cable connector and badge reader
Connect runs off a USB stick and no software installation is required
LBM Expo ‘15
February 4-6, 2015
Hynes Convention Center, Boston, MA
JULIA ZHOGINA PHOTOGRAPHY
www.juliazhogina.com
781-910-3391
DIGITAL EXIBIT PHOTOGRAPHS
Ordering Company:
Event Location:
Date and Time:
Exhibit Name:
Booth #:
On-site contact:
Cell phone #:
Description
Rate
TWO (2) Exhibit Views
FOUR (4) Exhibit Views
EIGHT (8) Exhibit Views
Additional services:
295.00
595.00
995.00
Quantity
Subtotal
Shipping & Handling
Total
_______ Empty booth
Total
$ 15.00
_______ Crowds and activity
_______ Posed staff
- Order includes high resolution CD with enhanced images, unlimited usage
- Orders will be shipped approximately 1 week after the end of show
- All orders must be prepaid
SHIPPING INFORMATION:
Company Name:
Shipping Address:
PLEASE MAIL FORMS WITH PAYMENT TO:
Julia Zhogina Photography, 62 Chestnut St # 1, Brookline MA 02445
Checks payable to Julia Zhogina Photography