Office of the WHO Representative for Indonesia Dr Adhyatma Building, Ministry of Health, Block A – 6th Floor (Room No. 602), Jl. HR Rasuna Said Blok X‐5 Kav. 4‐9, Jakarta 12950, Tel.: 6221‐5204349 (hunting) / Fax.: 6221‐5201164 Issue Date: 19 January 2015 Closing Date: 9 February 2015 Vacancy Notice No: WR/INO/14/13 - FTA Title: Secretary (HIV) Duty Station: Jakarta (Indonesia) Post No.: (GSM Position No) 307261 Organizational Location: WHO Country Office – Indonesia, Jakarta Grade: G4 Duration: 12 months Contract type: Fixed Term Appointment Annual salary: (Net of tax) In accordance with WHO salary scale for GS at G 4 level WHO has a smoke-free environment and does not recruit smokers or other tobacco users. PURPOSE OF THE POSITION: To provide secretarial assistance to WHO Medical Officer (HIV/AIDS) assigned to the project INO HIV. SUMMARY OF ASSIGNED DUTIES: Under the overall supervision of Medical Officer HIV/AIDS, the incumbent performs the following duties: Takes dictation and transcribes, ensuring that speling, punctuation and format are correct; perhaps correspondence for supervisor’s signature, checking enclosures and addresses. Types reports and correspondence in English or in Bahasa Indonesia in respect of the project work. Translate letters, reports and documents from Bahasa Indonesia into English and vice-versa and assists in interpretation, as required. Arranges appointments for supervisor, receives visitors, places and screens telephone calls, responds to routine requests for information. Types a wide variety of materials from drafts, printed text and dictating machines. Operates word processing equipment. Provides all secretarial assistance to all the consultants assigned to the projects. Makes travel arrangements for in-country filed visits for the supervisor and consultants in consultation with the national authorities concerned. Maintains office records and reference files on various matters covered by the project. Takes notes at meetings, as required. Provides secretarial/tryping assistance to the WR Office, if and when required. Performs other related duties, as assigned. EDUCATIONAL QUALIFICATIONS, EXPERINCE, ETC. 1. 2. 3. 4. Competencies: Producing results Fostering integration and team work Ensuring the effective use of resources Communicating in a credible and effective way Ability to type 45 words per minutes. Ability to take dictation at a speed of 80 words per minutes. Thorough knowledge of modern office practices and operations. Proven ability to use computer applications (MS Word, MS Excel, MS Powerpoint), and internet. Knowledge of use of other software applications an advantage. Functional Knowledge and Skills: Education Qualifications: Essential: Completion of secondary education, supplement by secretarial training Desirable: NA Essential: Experience: Minimum three years of experience in secretarial work in a government, business and professional office, experience in an internatioal organization an advantage Desirable: NA  Languages: Other Skills (e.g. IT): Expert knowledge of reading, writing and speaking in English NA LATE APPLICATIONS WILL NOT BE ACEPTED Note: 1. Staff member applicants, including temporary staff, should submit 2 (two) copies of WHO 824 E and one copy of the WHO Personal History Form (PHF). 2. External applicants should submit a brief summary giving details of relevant work experience and qualifications. Vacancy Notice number should be mentioned on the application and separate applications are required for more than one vacancy. 3. Applicants from the United Nations or Specialized Agencies should apply through their Personnel Officers, and should attach completed personal history forms. 4. Applications should be addressed to the WHO Country Office (Attention: Human Resources Unit - Recruitment) at Dr Adhyatma Building, Ministry of Health, Block A – 6th Floor (Room No. 602), Jl. HR Rasuna Said Blok X-5 Kav. 4-9, Jakarta 12950, Tel.: 6221-5204349 (hunting) / Fax.: 6221-5201164 and inorecruitment@searo.who.int 5. A written test, using computer, will be held for the short-listed applicants. The performance in written test will decide applicant’s eligibility to appear in the interview. WHO does not cover any expenses related to participation in tests and/or interviews 6. External candidates will be contacted only if under serious consideration. 7. WHO is committed to workforce diversity 8. WHO does not recruit smokers 9. Please contact the Human Resource Unit (Recruitment), WCO Indonesia, Jakarta, for any further details. 10. This is a General Service position. Therefore, we only accept applications from nationals of Indonesia. Please REFRAIN from applying if you are not a national of Indonesia.