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Tel: 01904 624190 | Mobile: 07835538086 | Email: lee.kirkby@belfrey.org
09 February 2015
Encounter Youth Residential – Final Letter
Monday 16 - Thursday 19 February 2015
Dear Parent/Young Person
Thank you for booking your place on the Encounter youth residential. We are really excited about
our time together in the Peak District, please do be praying for a time of Encounter with our
amazing God! Here is some key information that you'll need to know.
Dates & Times:
Depart:
Monday 16 February,
10.00am
from Burnholme Community College car park.
Arrive back:
Thursday 19 February,
4.30pm*
at Burnholme Community College car park.
SatNav:
YO31 0GW
*
If there is any unexpected major change in timings we will make sure your child makes contact with
you.
Location:
Peak Centre, Edale, Hope Valley, S33 7ZA
Contact:
There is a payphone at the Peak Centre should you wish to contact your child during the week.
01433 670277
Travel & Transport:
We will be travelling there and back on a coach with Stephensons of Easingwold Ltd. We will also
have a private car travelling with us for use whilst on location.
Food:
We are staying at a self catering facility and responsibility for cooking meals will be overseen by a
member of our team. Young people will be involved in the preparation and cooking of meals.
Three meals will be available each full day we are present.
Please bring a packed lunch & drink on the Monday we travel.
Accommodation:
We will be sleeping in a mix of small single sex rooms and members of the youth team will have
separate rooms but nearby at all times in case of emergency. Shower & toilet facilities are
available and easily accessible at all times.
All bedding is provided
but you may want to bring
your own pillow.
Medical Information & Dietary Requirements:
We should already know this information from the consent form you provided us when you
booked your place. If there is any other information you think we should know, please do let us
have this.
Kit list:
A kit list is provided as an attached document.
Rules:
A list of rules is provided as an attached document.
Talent Contest:
On one evening there will be a
Belfrey Youth’s Got Talent
contest. Please bring an instrument or
any other props/equipment you may need to participate in this fun activity. The youth team are
already rehearsing their act!
Fancy Dress:
On the last night we’ll be having a disco party. Please try to bring something interesting to wear.
Cake:
Please bring a cake to share in a labelled Tupperware box.
Programme:
Our days will include a variety of centre based sessions and activities and at times we may
venture off site. The main emphasis over the four days will be teaching, worship, creating and
building community centred around a main theme.
Free Time:
We understand that many young people have school/college work to complete over February
half term. There will be opportunities throughout the four days to find time and a space to do
necessary work.
Staff Team:
● Lee Kirkby
● Rachel Kirkby
● Adam Norton
● Rosie Brabbs
● Sam Hutchinson
● Alicia Steels
● Becky Rolls
● Richard Barber
I’m sure you’ll want to join me in thanking all the volunteer leaders in advance for giving up their
time to help lead on this residential.
Emergency Numbers:
Please
only
use this number in case of a real emergency:
07835538086
Should you require any more information, please do not hesitate to contact me over the
coming days.
See you at
10.00am
on Monday 16 February.
God bless,
Lee Kirkby
Head of Youth & Children’s Work
Registered Charity No: 1130866
Encounter - The Kit List
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Cushion/pillow (to sit on for meeting times)
Trainers
Indoor shoes / slippers
Warm sleepwear
T-shirts
Underwear
Trousers
Jumpers
Coat (waterproof)
Wellies / walking shoes
Towel
Wash kit (deodorant, soap, toothbrush & paste, shampoo etc)
Bible
Notebook & pen
Torch & spare batteries
Mobile phone (taken at your own risk and note: signal is poor at the Peak Centre!)
Hat & gloves
Cake to share out during the week – please label your Tupperware boxes!
Pocket money (no more than £10)
Football/sport gear
Musical Instrument (if you play one)
Talent Contest props/equipment
Weekend Away Rules
The general rule for Encounter youth residential is
Respect
. Respect property, respect leaders,
respect other people, respect the environment, etc.
The following lists some more specific rules and expansions of the respect rule.
1. Boys are not allowed in girl’s rooms or girls in boy’s rooms during sleeping hours under any
circumstances
2. There will be no swearing, drinking, fighting or other disrespectful behaviour
3. You must stay on site at all times and meet with the leaders at agreed times
4. After dark do not leave the Peak Centre without a leader’s permission and supervision
5. After bed time the only reason to leave the assigned room for sleeping is for a brief toilet visit
6. Go to bed when told by the leaders
7. You may be expected to help with all housekeeping jobs including the clean up on the last day
8. Mobile phones & electronic devices are not allowed during meetings (we advise leaving the at
home to avoid damage / loss)
9. You must attend all organised activities
10. You must listen to the leaders and do as you are asked
11. Any other suitable rules made by the leaders whilst away for the weekend
Discipline
Breaking minor rules such as being disrespectful will result in a receiving a warning. If you receive 3
warnings we will contact your parents / guardians to have words with you about your behaviour.
If you break one of the major rules, repeatedly break rules or break multiple rules of any kind we
will ask for you to be collected and taken home.