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Instructions for the 2015 WVIZ/PBS Auction
Volunteer Form with Adobe Acrobat Reader
1. You have opened the Auction Volunteer form in Adobe Acrobat Reader.
2. Check to make sure that the ‘Highlight Existing Fields’ button in the upper
right hand corner of the form is clicked. If it is not clicked, please click on
this button as it will activate the form for you to fill out in Adobe Acrobat
Reader.
3. Starting in Section 1, begin to complete the form in the blue boxes. You
can use the “Tab” key to move from box to box. In Section 2, tell us the
positions you wish to volunteer for. Finally, in Section 3, let us know your
availability! Indicate if you would like to volunteer for double, triple, split,
or all shifts you list; and let us know if you are willing to volunteer during
Pre-Auction, Auction and Post-Auction.
4. Once you have filled out your form, you must then “Sign” the form before
sending us your completed form. To do so, follow these instructions:
a. In the upper right hand corner, click the button that says “Sign” (this
is also located above “Highlight Existing Fields”). Clicking this button
will open a panel on the right side of the window.
b. From this panel, click on “Place Signature,” a window will pop up
asking for you to type your name, after you have done so click
“Accept,” located in the bottom right corner of that pop-up window.
c. After you click accept, position your mouse above “Volunteer
Positions” in the upper left hand corner of the form, then click the
left button of your mouse. After you have clicked, you will see your
name appear.
d. Once you have placed your name, then click on the “Signed. Proceed
to Send” button, located in the panel on the right hand side, then
click “Save a Copy.”
e. Once you have saved your copy of the form to your computer, you
are then ready to email your form to Siomara Marquetti, Volunteer
Coordinator at siomara.marquetti@ideastream.org.
2015 WVIZ/PBS AUCTION VOLUNTEER FORM
1
Table Captain/Assistant:
(For experienced Auction
volunteers) Organizes tables,
assists auctioneers and
organizes incoming bids.
Table Loader: Pulls items
from warehouse, checks
paperwork and moves items
into the studio. Must be able
to lift 20 pounds.
Bid Taker: Answers the
phone, takes bids.
Board Writer: Writes
auction item names on the
whiteboards. Must print well.
Bid Runner: Carries bids
from the phone area to the
tables.
Board Marker: Writes
incoming bids on the Auction
item whiteboard. Must be
at least 5′7″ and must print
well. Limited spots available.
E-Board Marker: Updates
the Auction website by
entering incoming bids onto
a laptop computer.
BEHIND THE SCENES
Data Entry: Enters donor/
buyer/item info. Database
experience preferred. Two
training pre-auction shifts
required.
Warehouse Helper:
Performs various positions,
such as copy writing,
stocking items, filing, etc.
E-Board Writer: (For
experienced Auction
volunteers) Creates the
Auction item boards for
the website by entering
information onto a laptop
computer.
Name
Address
City
Home Phone (
Alternate Phone (
Board Writer
Bid Taker
E-Board Writer
Bid Runner
Sold Warehouse Helper 
Board Marker my height ___
Confirmation Caller
E-Board Marker
Cash-n-Carry Cashier
Data Entry
Food Service Helper
Warehouse Helper
Auction Store Clerk
 Also needed during off-air hours on Auction days. See schedule below.
Select your availability.
I AM WILLING TO WORK:
Double Shift(s)
Triple Shifts(s)
All Shifts Checked
Split Shift(s)
(every other shift)
Pre-Auction Mar/Apr*
Auction
Post-Auction
Data Entry, Warehouse Helper,
Auction Store Clerk ONLY
ALL POSITIONS APPLY
Data Entry, Confirmation Caller, Cash-n-Carry
Cashier, Auction Store Clerk ONLY
Tuesdays
10am–2pm
Wednesdays
5–8pm
Food Service Helper:
Serves food and beverage.
Keeps serving area clean.
Thursdays
10am–2pm
Auction Store Clerk:
Assists customers, cashier,
keeps store organized.
Fridays
1–4pm
Training for volunteers is Monday, April 20 at 7pm.
More information will arrive with your final schedule.
Table Captain/Assistant
Table Loader
Mondays
5–8pm
Your final schedule will be mailed to you the week of April 6.
)
If you volunteered last year, what was your volunteer position?
Confirmation Caller: Calls
high bidders and arranges
for them to pick up their item.
Groups of 6 or more must return cards together by Monday,
March 2. Individual volunteer cards must be returned by
Monday, March 9.
)
I would like to volunteer with (ALL cards must be received together):
3
Start times on the volunteer form reflect ARRIVAL TIME at
our studios. End times reflect anticipated departure time
from the studio.
(See descriptions to the far left. Select ALL that you'd like to apply for.)
Zip
Email Address
Sold Warehouse Helper:
Removes sold items from
studio, checks paperwork
and stocks items in the Sold
Warehouse. Must be able to
lift 20 pounds.
Cash-n-Carry Cashier:
Cashier, files paperwork for
sold auction items. Must be
detail oriented.
State
Choose a position. ALL positions are needed on
Auction days. See section 3 (below) for positions that are also
needed during Pre- and Post-Auction days.
Saturdays
9am–1pm
*You will be contacted to determine your exact schedule.
Complete and tear off this attached volunteer
form. Fold and seal the card with tape and
place a stamp on it, or place the card in a
stamped, addressed envelope.
Mail it to: ATTN: Volunteer Coordinator,
Idea Center, 1375 Euclid Ave.,
Cleveland, OH 44115
OR Go to wviz.org/auction/signup to submit
your form.
Thursday, April 23
12–3pm off-air
2:30–8pm
7:30pm–1am
Monday, April 27
10:30am–2pm
1:30–5pm
4:30–8pm
Friday, April 24
12–3pm off-air
2:30–8pm
7:30pm–1am
Tuesday, April 28
10:30am–2pm
1:30–5pm
4:30–8pm
Saturday, April 25
9am–12pm off-air
11:30am–4pm
3:30–8pm
7:30pm–1am
Sunday, April 26
9am–12pm off-air
11:30am–4pm
3:30–8pm
7:30pm–1am
Questions?
Contact Siomara Marquetti,
Volunteer Coordinator at 216-916-6156 or
Auction.Scheduling@ideastream.org
Wednesday, April 29
10:30am–2pm
1:30–5pm
4:30–8pm
OFFICE USE ONLY
BEHIND THE SCENES (CONT.)
2
OFFICE USE ONLY
IN-STUDIO
Enter your contact info.
OFFICE USE ONLY
VOLUNTEER POSITIONS
Or complete this form online: wviz.org/auction/signup
Thursday, April 30
10:30am–2pm
1:30–5pm
4:30–8pm
Friday, May 1
10:30am–2pm
1:30–5pm
4:30–8pm
Thanks for your help!