Vacancy Announcement Position/Title: Organization: Duty Station: Duration of Contract: Finance and Administration Officer EcoDev/ALARM (Advancing Life and Regenerating Motherland) Based in Yangon 1-year contract (extendable up to 3 years) with 3-month probation Closing date of application: 20th February 2015 Background EcoDev/ALARM is a leading Environmental NGO based in Myanmar since 1999, which has been implementing projects nationwide and engaging in policy dialogue. EcoDev/ALARM has played a key role in the environmental rehabilitation projects and has engaged in many environmental monitoring and management projects. An Ecological Laboratory, Eco-Lab, has also been established to give scientific evidences to develop the environment awareness and knowledge. Currently the issue of environment is underestimated in Myanmar. Now that the country is opening up for foreign investment, we see that environmental issues, as well as land right issues, are ignored in many of the investment projects. There have been many examples in such cases as Myit Sone Dam project, Lapadaung Copper Mine project, Coal Power Plant in Dawei Deep Sea Port project and so on. Moreover, statistics are also very poor in Myanmar in general, so it is difficult to provide quantitive data to put more body to such examples (actually EcoDev/ALARM now started producing “Myanmar Environmental Outlook” to fill in this gap). EcoDev/ALARM, however, believes the examples clearly indicate that environmental aspects are systematically ignored by (foreign) investors, as are the effects on local communities. The broader goal of the project is to create decision making systems throughout the country, that involve the interests of local communities. Seeking partnerships with other actors is a necessary part of this. To accelerate the effort made in environmental monitoring, EcoDev/ALARM will coordinate with like-minded NGOs from existing CSO networks such as Myanmar’s Alliance for Transparency and Accountability (MATA) and so on. Purpose and Goal EcoDev/ALARM is going to implement a three year project funded by the European Union (EU) for Environmental Watch for Environmental Governance (EWEG) in Myanmar. The purpose of this project is to improve environmental democracy and governance through participatory mechanism of environmental report card system and environmental hotline. The programme will be undertaken through a range of deliberative networks and events at nested scales, in which stakeholders with capacities improved project support, can build shared understanding and consensus for action and impact of the activities on the environment. Main activities of the project include: (1) Training of community based organizations and NGOs in environmental monitoring and watch activity (mostly by introducing them to the Environmental Report Card system). (2) Setting up an environmental laboratory, to be able to scientifically prove soil, air and water quality, to provide technical backstopping of environmental issues raised by communities. (3) Creating an Environmental hotline, which receives complaints concerning land grabbing, natural resource depletion and environmental pollution; technically verifies these complaints, and starts advocacy to reduce causes of the environmental damage. (4) Advocate more generally for better environmental legislation and law enforcement. Role of this position Overall This role as Finance and Administration Officer in EWEG project is to provide financial management and administrative support to the Eco-Lab. The role includes overseeing and managing financial aspects of the project and will be responsible to provide support relating to HR function handling all financial and office documentations. Detailed responsibilities                Carry out all financial procedures in compliance with AA Myanmar and AAI Financial Policies and Procedures and also compliance with donor requirements. Follow ALARM internal financial procedures Take the lead role to ensure periodical updates of financial data Carry out and manage Cash flow Management, overseeing preparation of requisitions, payment vouchers, claim bills, and other supporting documents with accurate coding for approval. Ensure that accurate and complete accounting, reporting and internal control system are in place all relevant documents are maintained. Ensure that all supporting documentations are duly completed before making the payment as per payment requests. Maintain systematic filing and documentation of all financial records and prepare all related documents for both internal and external audits. Provide responses to internal and external audit queries and observations. Financial management of project infrastructure, i.e. leases, insurance policies, registrations Prepare timely and accurate financial accounts and reports of project activities Ensure documentations and records relating to program, office inventory and personnel are filed, maintained and kept in systematic and secure/confidential way. Plan and handle the Logistics for the trainings Ensure providing services such as including maintaining and repairing of office equipment, such as printers, copiers; and other services such as electricity, telephone and other utility bills payment Prepare procurement plan for the purchasing of office equipment following in accordance with the donor requirements Ensure the security and maintenance of office and program facilities including dealing with issues related to landlord Assist in preparation of correspondence, communication and other document as necessary Any other reasonable duty as directed by the Team Leader and Project Coordinator. Required Qualifications        At least 2 year experience in Finance and Administration position, preferably 1 year in Myanmarbased INGO/NGO system Bachelor degree in accounting B. Com or Diploma in Accounting LCCI Level III Knowledge of accepted accounting practices and principles Ability to use Microsoft Windows and key programmes from Microsoft Office such as Word, Excel and Power Point Proven managerial skill and ability to work in a team setting within an organization Good communication skills, both written and verbal, as well as strong analytical skills Ability to work in sometimes stressful situations and maintain effectiveness Apply to Building(A), Room(107),Corner of Hninsi and 1st Street,Hiway Complex Housing, Ward(6),Narnattaw Street, Kamaryut Tsp, Yangon. Ph-09-73076412, 012305540, 098612974,Fax: +95 12305689 Please submit your application (clearly identify the post you apply) by mail to Operations Department, ALARM at alarm.operation@gmail.com and info@ecolabmyanmar.org latest by 20th February 2015 (5:00 pm). In your application, please include cover letter, updated CV (including expected salary) and name of two referees with available contact information. Thank you.