1. society
2. work
3. contracts

ANDER,SON COUNTY PURCHASING DEPARTMENT
100 N. Main Street, Room 214
Clinton, Tennessee 377 16-3687
Telephone (86O 463-6841
tr'lax:
(869 457-6252
Pamela Cotham
Purchasing Agent
February 23,2015
ADDENDUM
ADDENDUM
ADDENDUM
Addendum #3 on bid #4580 Internet Wiring (E-Rate) of three Schools, making the
following coffections and clarifications.
Question: It is specified as an equal product to the Commscope SystiMax Cabling, will
an alternate be permitted?
Response: Anderson County Schools is always open to any and all bid proposals,
however, we are specifically interested in receiving bids for the items specified in our bid
package. It is important to us as a school district to use materials and hardware which
match our current configuration and future plans. . . while purchasing materials and
hardware which will serve the district for numerous vears.
Pamela Cotham
Purchasing Agent
ANDERSON COI.]NTY PURCHASING DEPARTMENT
100 N. Main Street, Room 214
Clinton, Tbnnessee 377 16-3687
Telephone (E69 463-6841
Fax: (865) 457-6252
Pamela Cotham
Purchasing Agent
February 23,2015
ADDENDUM
ADDENDUM
ADDENDUM
Addendum#2 on bid #4580 Internet Wiring (E-Rate) of three Schools, making the
following corrections and cladfications.
.
Arrangements have been made for the walk-thru to take place tomorrow,
February 2412015 at 9:00 a.m. beginning at Norwood Elementary School,
gi.
However, due to the possibility of more inclement weather, if you have any questions in
the morning, please contact me via email at purchasing@andersontn.org.
Q>
Sincerely,
Pamela Cotham
Purchasing Agent
ANDERSON COI.INTY PT]RCHASING DEPARTMENT
100 N. Main Street, Room 214
Clinton, Tennessee 37716-3687
Telephone (865) 463-6841
Fax: (865) 457-6252
Pamela Cotham
Purchasing Agent
February 20,2015
ADDENDUM
ADDENDUM
ADDENDUM
Addendum #l on bid #4580 Internet Wiring (E-Rate), making the following coffections
and clarifications.
o
The Pre-bid Conference walk-thru has been re-scheduled to Tuesday. February
24.2015. aI9:00 a.m.beginning at Norwood Elementary School, then it will
immediately proceed to Dutch Valley Elementary, and then on to Andersonville
Elementary.
If you have any questions,
Pamela Cotham
Purchasing Agent
Department
please feel free to give me a call at (865) 457-6218.
Anderson CountY Government
REQUEST FOR PROPOSALS
(Formal)
Pamela Cotham, Purchasing Agent
100 North Main Street, Courthouse, Rooms 214 and 218
clinton. Tennessee 37716
(865) 457-6251
ourchasinq@andersontn.orq
(865) 457-6252 Fax
RFP
No': 4580
Date lssued: February 5' 2015
RFPS will be received until
2:30 p.m. Eastern Time on March 12' 2015
or
other data attached
s""l"d propo""l" . ublect lo lhe General Terms and con.ditig}p of this Request for Proposal' and any Agent
until the date and time
Purchasing
county
prop;3j;;ilfil;;ived-l;1fr;-6Fi;e
the
Anderson
of
,""rp"i"t.jo by reference.
spe"ified aboue, and at that time publicly opened and read aloud.
WAIVE ANY INFORMALITIES IN OR TO REJECT
THE BEST INTEREST OF ANDERSON
THE ANDERSON COUNTY PURCHASING AGENT RESERVES THE
ANY OR ALL PROPOSALS AND TO ACCEPT THE PROPOSAL
COUNTY,
,
Anderson County Purchasing Agent
PROPOSAL DESCRIPTION
ounty Schools, Clinton, TN, 37716
All vendors must submit an original and 5 full copies, including brochures, of their bid.
12
Contact purchasing in writing with any questions. Refer to General Terms and Conditions Section
Internet Wiring for (3) Three Schools (E-RATE)
RFP # 4580
(3) Schools until March 12' 2015 at 2:30
Anderson county will receive Proposals for Internet wiring for
set
p.m. Eastern Time Zone. where ihey will be publicly opened in accordance with the procedures
forth in this document.
A.
PurPose/Obiective
wiring of 3 schools'
The Anderson county school system is issuing this request for the Internet
Andersonville Elementary, Dutch Valley Elementary' and Norwood Elementary'
B. Inquiries
procedures must be
Pursuant to T. C. A. S12-4-1 13, questions regarding the specifications or bid
less than ninetyr"i"iu"o UV the purciasing Agent and/or des-igneelt purchasrnq@ander-sontn. org no
ri* isol noi1o before the uio o-pening date. No addendi within less than forty-eight (48) hours ofthe
bid opening date shall be permitted.
must
All proposals must be plainly marked, "lnternet Wirinq of (3) Schools. RFP # 4580." Proposers
Proposals
submit an original and five (5) copies of the Proposal. No faxed Proposals will be accepted
nor
returned'
received aftei the appointed date and time will not be opened
C. Compliance with the RFP
proposals must be in strict compliance with this Request for Proposals. Failure to comply with all
prouirions of the RFP may result in disqualification. This proposal is part of the E-Rate program and the
timeline must be followed.
D. Award
Award, if made, will be made to the responsible vendor whose proposal is most advantageous to
Anderson County, taking into consideration price and the other factors set forth in this Request for
Proposals. lt is our goal to select only one winning vendor to complete all 3 school projects.
Anderson County may, as it deems necessary, conduct discussions with responsible vendors
determined to be reasonably susceptible of being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to the requirements. Anderson County may request
additional assurances, in writing, if necessary during this discussion period. Failure to abide by the
conditions outlined in this RFP may result in termination of business with winning vendor' lf
termination occurs, Anderson County will re-open negotiations with the second place vendor selected
during the formal closed bidding process.
E, Pre-Proposal Conference
A pre-proposal conference will be held at each school, to address any questions about the information
contained in this Request for Proposals. There will be one pre-bid walk-through provided at each
school pre-bid conference will be held on Februarv 19. 2015. beqinnins at 9:00 a.m. at Norwood
Elementary School, then it we will immediately proceed to Dutch Valley Elementary, and then on to
Andersonville Elementary. Any interested party may attend the Pre-Proposal Conference to address
questions with this Request for Proposals.
School Address
nnOersonvitte Elementary School
1951 Mountain Road
Outctr VatteY Elementary School
1044 Old Dutch ValleY Road
Clinton, TN 37716
school allwill be held on
Februaiv 19. 2015 beqinning at 9:00 a.m. at Norwood Elementa
@er
F.
1.
Restrictive or Ambiquous Specifications
document and to
It is the responsibility of the proposer to review the entire Request for Proposals
that would
manner
in
a
formulated
is
pir"r,"sing
Agent if the Request for Proposals
notiry G"
requested.
being
unnecessarily restriCt competition or if it is ambiguous in what is
Purchasing
Questions regarding the specifications or proposal procedures must be received by the
ngent Oy emiil purdhEsinq@andeIgonln qlq or fax (865-457-6252) to the Purchasing. Department.
the
Questions will be answered via addenda. Information obtained from any office other than
Purchasing Office is not to be considered binding.
G. Proposal Openinq & Acceptance Of Proposal
1.
Only the names of the companies submitting proposals will be read aloud during the proposal
opening. Any additional information released will be at the discretion of the Purchasing Agent.
prooosals will also be examined for compliance with specification and conditions outlined in the
proposal document.
?
4.
Consideration will be given to all proposals properly submitted. Proposals will receive appropriate
confidentiality before iwarding. Upon award, proposal documents and tabulations will be available
for review. Errors discovered after public opening cannot be corrected, and the proposer will be
bound to honor proposal as submitted.
The contract will be awarded in writing to the most responsive proposer whose proposal conforms
best to the RFP and will be most advantageous to Anderson County. The evaluation of criteria,
cost, and other factors will be taken into consideration. lt is the intent of Anderson County to involve
and utilize the best producvservices at the best prices and provide small and minority firms,
women's business enterprises and labor surplus area firms with increased opportunity to do
business with the county. There no set asides for small or minority firms.
Anderson county reserves the right to accept or reject any or all proposals and to waive_.
informalities and minor inegularities in the proposals received. All proposers will be notified in
writing of the proposal award
6.Andersoncountyassumesnoresponsibi|ityforthecostbiddersmayincurinbidpreparation.
H. Evaluation And Review
AndersonCountyreservestherighttousea||pertinent.informationthatmightaffectthecounty's
may
to the best-evaluated proposer. This information
judgment as to the appropriatene"is ot
reliable
"n "*"id
lnformation on a service provider from
be appended to the proposar lujfu"tion pio""tt results
sources,andnotWithintheserviceprovider'Sproposa|,mava|sobenotedandmadepartofthe
a reliable source'
iie
iesponsiOiiity for determining
evaluation file. Anderson c"*i'-tn"trin"""
oral discussionsiinterviews after the
written-and/oi
conduct
Anderson County reserves tn" ilgnt io
and all
proposal opening. rne purposeoiiuch discussions/interviews is to provide clarification
be reviewed
irobosats meetiig the submission requirements will
proposals will be evaluated by the evaluation committee o{ the office of Technology of Anderson
examined by other agencies and
county Schools and the purcirasing Agent. Documents also may be
and ranked (from highest
consultants of the covernment. Aliacceptable proposals will be evaluated
a
into contract with Anderson
score to lowest score). The top ranked vendor will be eligible to enter
county.Proposa|Se|ectionwi||bebasedupon,butnotlimitedto,thefo||owing:
Points
Criteria
Itemized Product Pricing
Discount Pricing Structure
E-Rate Experience and ComPliance
Corporate Experience and Capacity
Required Certification and Trainilg
References from other School Districts
l.
40
20
10
10
'10
10
ApproPriation
year
In the event no funds are appropriated by Anderson County for the goods or services in any fiscal
or insufficient funds exist to purchase the goods or services, then the Contract shall expire upon the
expenditure of previously appropriated funds or the end of the current fiscal year, whichever occurs
first, with no further obligations owed to or by either party.
J.
lnsurance
protect
The Vendor shall purchase and maintain in force, at his own expense, such insurance.as will
of
execution
Vendor's
the
result
from
of,
or
the vendor and the County from claims which may arise out
by
anyone
or
subcontractorq
the work, whether such eiecution be by himself, his employees, agents,
for whose acts any of them may be liable. The insurance coverage shall be such as to. fully protect the
County and the general public from any and all claims for injury and damage resulting by any actions
on the part ofthe vendor or his forces as enumerated below.
1.
The Vendor shall furnish a copy of an original Certificate of lnsurance, naming Anderson County as
an additional insured. Should any of the policies be cancelled before the expiration date, the
issuing company will mail 30 dayi written notice to the certificate holder. The Vendor shall furnish
insura-nce in satisfactory limits, and shall require and show evidence of insurance coverage on
behalf of any subcontractors (if applicable), before entering into any agreement to sublet any part of
the work to be done under thii Contract. The Vendor and his insurance company should carefully
reviewtheinsurancerequ|rementsapp|icab|etothisjob.A||requirementsmustbemetbeforethe
County will execute the contract'
to
include
endorsed
A comprehensive general liability insurance policy' specificallv
and Broad
Contra-ctors,
tiaUitity independent
coverage for completed op"r"iiJn.,
'SalO
per
limit
$1,000,000
poiicy"ontraAlat
of insurance to fiave a minimum
F"i, p-r"p"rty Oamage.
damage;
property
iriii ioi OoOity injury (including death) and
f
""""ri"nJ"-",irnbined-singte
Aproduct|iabi|ity|nsurancepo|icy,ifnecessary(inc|udingcontractua||iabi|itycoverage)'
with a minimum limit of $1,000'000;
policy covering owned, n-on-owned' and hired vehicles'
An
's'"iiautomobile liability insurance a minimum
timit of 91,000,000 per occurrence combined
p"il"v i"iura,ice to trave
"t bodily injury (including death) and property damage;
single limii for
AWorkerscompensationanoemp|o-yers|iabi|ityinsurancepo|icywithaStatutory|imitof
*oii"rr compensation and a limii of $t,ooo,ooo per accident or employer liability'
provided to the County at
Notice of cancellation, non-renewal or material change in coverage shall be
least 30 days Prior to action.
The
The county shall be named as Additional Insured on all policies except worker's compensation'
proposer s-hall provide evidence of insurability in the Proposal'
The Certificate Holder should be listed as:
Anderson County Government
100 N. Main Street, Room 214
Clinton, Tennessee 37716
K. Compliance With All
Laws
Contractor is assumed to be familiar with and agrees to observe and comply with all federal, state, and
local laws, statutes, ordinances, and regulationJ in any manner affecting the provision ol goods and/or
services, and all instructions and prohibitive orders issued regarding this work and shall obtain all
necessary permits.
L.
Governinq Law
parties
This contract shall be governed by the laws of the State of Tennessee, and all obligations of the
shall
Tennessee,
County,
of
Anderson
Courts
The
are performable in And'erson County, Tennessee.
have exclusive and concurrent jurisdiction of any disputes, which arise hereunder.
M. Business Licenses
proposers are required to have a current Anderson County business license at the time the proposals
are submitted. Proposals from vendors without a current business license may be disqualified. lf the
proposer is an out of county vendor it is the proposer's responsibility to determine if an Anderson
County Business License is required.
N. lndemnification/Hold Harmless
1.
Contractor shall indemnify, defend, save and hold harmless Anderson County, its officers, agents
and employees from all suits, claims, actions or damages of any nature brought because of, arising
outof,orduetobreachoftheagreementbycontractor,itssubcontractors,supp|iers,agents'or
emo|oveesorduetoanyneg|igentactoroccurrenceoranyomissionorcommissionofcontractor,
its subcontractors, suppliers, agents or employees
|nadditiontothe|iabi|ityimposedonthecontractoronaccountofdamagetopropertyorpersonal
this contract, the contractor agrees to
injury, inctuding oeatn, arisrng tiio-ug; fp;tionr u"der
personal
liability or payment damage for property or
indemnify the county agarnsr
caused or in any manner arising
"nv "ip"ni",
injury, including death and inluriJs tothe contractor's employees,
from operations hereunder, ,n"rro-ing
by Anderson County.
ih"
furnished
use by the contractor of equipment or facilities
A||co||ectedproductssha||becomethe|iabi|ityofthe.vendorimmediate|yuponthevendor,s
handling of collected products and continuing thereafter'
4.
harmless from al| |iability
contractor must agree to indemnify, defend and hold Anderson County
of said collected
or
disposing
arising from the trinsporting, itoring, recyc6ng, reclaiming, refining
Comprehensive
the
pioJuits incfuOing, Uut not timiteA t6 tne iostJot any remedial action under
(also known as the Superfund)
L-r*iionmentat R6sponse, Compensation and Liability Act of 1980
and comparable State law.
O. Contract Terms
least June 30,
The winning bidder must agree that their prices will remain as quoted (or less) until at
Commission
2016 and r,iith the option to re-new for up to (4) four additional years, pending County
approval.
proposal
All items in this Request for Proposals must be included with the Proposal. By submitting a
will be
response
in
submitted
the proposer agrees that this request and the proposer's written material
included as part of the Contract.
P. Constraints-Contractor
The Contractor shall be responsible for all licenses, fees, and permits required for performance of the
contract resulting from this Request for Proposal. All work to be performed under this contract shall be
orovided at times convenient to Anderson County. Maintenance and installations may only be
oerformed at times which do not interfere with daily operations of Anderson County Schools or
Government. AGS does not expect to pay overtime wages.
Q. Evaluation of ProPosals
Anderson County will first examine proposals to eliminate those which are clearly non-responsive to
the stated requirements. Therefore, Vendors should exercise particular care in reviewing the Proposal
Format required for this RFP. At this point, ACS may request presentations by Vendors, and carry out
contract negotiations for the purpose of obtaining best and final offers.
Anderson County reserves the right to withdraw this RFP at any time and for any reason and to issue
such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a
proposal by Anderson County or a submission of a County bestows no rights upon the Vendor nor
obligates Anderson County in any manner.
action
irregularities in proposals' provided that such
Anderson county reserves the right to waive minor
isinthebestinterestofAnderson-County.Anysuchwaiversha||neithermodifyanyremainingRFP
reouirementsnorexcusetheVendorfromfu|lcomp|iancewiththeRFPspecificationsandother
"ontr"a
requirements if the Vendor is awarded the Contract-
R. Reiection of ProPosals
or in part any or all proposals
Anderson County reserves the right to accept or reject in whole
any Vendor that is determined to be nonsubmitted. Anderson County shail reject the proposal of
responsive.Theunreasonab|efai|ureofaVendortopromptlysupp|yinformatio-ninconnectionwith
respecttoresponsibi|itymaybegroundsforadeterminationofnon-responsibi|ity.Andersoncounty
reserves the right to reject all proposals'
in termination of business with winning
Failure to abide by the conditions ouflined in this RFP will result
venoor.
submitted properly'
Acceptance of Proposals Anderson county shall accept all proposals that are
to proposals'
However, Anderson county reserves the right to request clarifications or corrections
Scope of Services
S.
Minimum (General) Criteria "Responsibility" of each Vendor
proposal'
It is the vendor's responsibility to supply the following information in their submitted
.
Does the vendor possess the ability, capacity, skill, and financial resources to provide the service?
2.
Can the respondent take upon itself the responsibilities set forth in the RFP (and resulting contract)
and produce the required outcomes timely?
3.
Does the vendor have the character, integrity, reputation, judgment, experience, and efficiency
required by the contract?
4.
Has the Vendor performed satisfactorily in previous contracts of similar size and scope?
S.
Does the vendor have a SPIN number on file with the SLD? lf so, SPIN # must be clearly indicated
in proposal response.
1
T.
1
.
Vendor Requirements
Must (if company/vendor is selected) furnish a 100% performance bond as a guarantee of
performance, and must provide a statement in the proposal of vendor's willingness to furnish in the
event the vendor receives the contract.
2.
ACS expects the winning vendor to supply a Project Lead that ACS will communicate with
throughout the project.
3.
CONFLICT OF INTEREST: Vendors are to sign and return the conflict of interest form provided in
the proposal Packet.
4.
AndersoncountyassumeSnoresponsibi|ityforproposa|preparationcost.
and that
its employees serve as independent contractors
c. contractor shall acknowledge that it and
incurred liability
Anderson County shall
*t
o" t"sf""tiUe for any payment' insurance or
o.
national codes and procedures'
Contractors are expected to follow all state and
7.
periodic inspections'
Anderson County reserves the right to make
q
o
for Proposal' Failure to comply with all
All proposals must be in strict compliance with this Request
orovisions of the RFP may result in disqualification '
and all services rendered shall
contractor warrants to Anclerson county that all items delivered
conformtothespecifications,drawings,proposa|and/orotherdescriptionsfurnishedandior
purpose purchased' of merchantable
incorporated by reference, and will be fit for the particular
quality, good workmanship, and free from defects'
U. Services Requested and Expectations
1.
a total for each
Each vendor is required to supply pricing for each line item submitted as well as
school and a final district price for the 3 schools.
new and
ACS does not accept used parts or materials. ACS expects all parts and materials to be
the
vendor
package,
have been never used or installed. Unless specified otherwise in the proposal
must provide new supplies. New, as used in this clause, means previously unused materials.
products'
Material includes but is not limited to, raw material, parts, items, components, and end
proposal'
Vendor submission of other than new materials may be cause for the rejection of their
Vendors can expect to penetrate poured concrete walls and walls made of concrete block' All fire
codes are expected to be honored when penetrating all walls'
proposals for
4. vendors must provide the make, model, and other information pertinent to comparing
equivalency.
Vendors must provide basic labor rates and any special rates - such as fiber termination and testing
that are to be included in the project.
b.
Anderson County Schools will accept only the materials requested on the enclosed spreadsheets
when wiring our schools.
7.
No older or current cable is to be removed from any of our schools.
8.
Vendors must provide as-built drawings at the conclusion of the project'
9.
Vendors must test all ports at the end of each project
VENDOR INFORMATION
(Please fill out comPletelY)
Bycomp|etingandSigningthisformyoucertifythatyouareanauthorizedrepresentativeofthecompany
forwhichyouareSubmittingabid/proposa|andthatyouhavetheauthoritytolega||ybindyourcompany.
the terms and conditions of
you certify that you agree to all
Further, by completing ancl stgning this form
this bid/proPosal.
1.
Vendor Name
2.
Address
Zip Code
State
City
3.
Contact Person (Please Print)
4,
Telephone Number
5.
Vendor's e-mail address
6.
AuthorizingSignature
7.
Title of Person Signing Bid
8.
I acknowledge the receipt of: (please write "yes" if you received one)
Addendum
1
Fax Number
Addendum
2
Addendum
3----Addendum
+
9. Taxpayer ldentification Number: social security, Employer ldentification Number:
Person Authorized to Sign (Please print)
Author'zing Signature (Please sign original in blue ink)
I
this bid
aoree to abide bv all Terms and Conditions of this lnvitation to Bid and certify that I am authorized.to sign
i;il;;;;;.;;irui"ioin"iuo""nyinformationmentionedinthebidortocomplywiththesebidinstructionsmav
Invitation for Bid document has
iesufiin reiection of your entire bid.'Signing the Bid Form affirms that the original
not been altered in any way.
ANDERSON COUNTY PURCHASING DEPARTMENT
214
1OO NORTII MAIN STREET, SUITES
Request For ProPosal Number: 4580
(3) Schools
Request for Proposal Title: Internet Wiring
e$'iththebidnumber,Compan1nameandopeningdate
clearlymarked. Failur€to*-p'vtlvtJs"itin.re]ectionofvou::.1i1*'**1"^3:t'i;""-r1t*i19'1l"1t"1,t'
ir; returned. Anierson county will not be responsible ror anv lost or
ililiil$;i;;;;;;;;;.i
misdirected mail.
l.lPRoTEST:AnyvendorwishingtoprotesttheawardshallnotifuinwritingtheAnderson-CountyPulchasing
(10)
ten calerdar days
marked with
clearly
be
protest
must
of the awaxd. protests must be rn writing and envilopes/package containing
in
conjunction with
Agent'
Purchasing
The
n"qu"ri io, ptopotul number and wordsi'Request foi Proposailtt"y'
make a final
and
rev-iew
shall
Attomey,
ofthe
County
bo.mission, and with the advice and counsel
it. eur"t
County
ofAnderson
Courts
^ing
or
Chancery
Circuit
in
the
decision as to'any proposal protest. Appeals shall be filed
within sixty (60) days ofthe final decision.
*-ill be accepted, ixcept those protests made in writing and received within
afiiioJilGrt
purchase may be completed or th€
Vendors please note: Anderson County will not stop the purchase process' The
protesting vendor
project may be re-bid while the protesiprocedure is still in operation. tf a re-bid is made, the
will not end
re-bidding
the
Further,
lrrould suu-it u new bid. otherwise, they will be without a bid on the re-bid.
appea-'
the
withdlaws
or
the
complainant
the appeals process. It will continue until a final decision is reached
|.2PRooFoFF|NANCIALANDBUSINESSCAPAFI|-|TYlRequestforProposa|smust.uponlherequestof
accordance with
A,rdel.so" Co,,rbt protrde s"ttrf"ctfr eviOe*e ofttreir ability to furnish products orseivices.in
determination as to the
the terms and conditions ofthese specifications. Andelson County will make the final
proposal's ability.
1.3 VENDOR'S
",
,.r"i"", fr"-
reserves the right, in case ofvendor default, to procure the articles
rces and hold the defaulting vendor responsible for any excess costs occasioned thereby.
DEFAULT: Anderson county
.
CHECKS: Confactors shall comply with Public chapter 587 of 2007,,as codified
in
records
Sectio;49-5-413, which requires all contractors to facilitate a criminal history
T"""".*" C"d.
"ted
Bureau oflnvestigation and the Federal Bureau oflnvestigation for each employee
Tennessee
the
by
check conducted
present'
pdor to permitting the employee to have contact with students or enter school grounds when students are
1.4 BACKGROUND
A
1.5 BID
1.6
CLOCK: The bid/time clock in the Anderson County Purchasing office will be the time ofrecord
TAXES: Anderson County is not liable for Federal excise or
State sales
tax. Tax exemption certificates will
be
provided upon request.
l.l7
the
DRUG-FREE WORKPLACE: Under the provisions ofTenness€e Code Annotated $50-9-l l3 enacted by
@employerswithfive(5)ormoIeemployeeswhocontractwitheitheI.thestate
to submit an affidavit stating that they have a
or a local government to provide construition services are required
of a proposal
drug free workplace program that complies with Title 50, chaptel 9, in effect at the time ofsubmission
and
the
confactor
on
at lJast to the extent ieqriired of govemmental entities. The statute imposes other requirements
provision
of
any
other
or
contlactors should consult private legal counsel if legal questions arise undel this section
employer
this document. All contraciors shall-provide a written afhdavit signed by the principal officer ofa covered
laws ofthe State ot
in compliance with the Drug Free Workplace
acknowledging that the contracting entity is
Tennessee.
l'SNocoNTAcTPoLlCY':Afler\endorreceivesacopyofthisbid.anvcontactinitiatedbyanyvendorwith
invitation for bid is
this
than the purchasinglepurt-ent, conceming
any Anderson coun,y ,"pr.."n,u,ru., oGr
Any such
County
Anderson
on
i-t
prohibited and agre"."n , .uo" tnJiti"
"t"'ioered'binding
transaction
procurement
this
from
of ttre bidder
unauthorized conta",lnuy .uur" ,n" d-is-quatification
*iii""t
addendum'
reserv€s the-right to.amend this solicitation by
1.9 ADDENDUM: Anderson.County Government
AddendumwilIbepostedtothewebsiteourchasing@andersonq.l.org/ourchasine.htr'nlyplo4s,lou','inad.yanceof
ttre weusite for addendum lf in the
to
time]lilrffibid;;;;.p"ntibility
the bid./proposals due aate ano
"trecl
solicitation may be extended in an
for this
county,s opinion revisions are ot such a magnitude, the deadline
rp..ihcations, reply sheets, and times and dates for pre-bid meetings
addition, addendu. .un
.rr-i"
addendum. In
as well as due dates/deadlines for questions and bids/proposals'
I.I0WAIVINGoFINFORMALITIES:AndersonCounryleservestherighttowaiveminorinformalitiesor
it is in the best interest ofAndenon County'
t".l"ri."lii* *h*
by Anderson county for the goods or servtces n
1.11 APPROPRIATION: lnthe event no funds are appropriated
expire upon the
funds existto purchase thi goods or services, then the Contract shall
fi$t' with no
occurs
year'
whichever
fiscal
expenditure ofprevlously approprlated funds or the end o1fie current
funher obligations ou ed to or by either parq
;y fffiFffi;ff-ent
its obligations or rights hereunder
1.12 ASSIGNMENT: Contractor shall not assign or sub-contract this agreement,
written
specific consent of Anderson
prior
the
without
person
or
incorporation
."-p"tty, partnership,
t";"fi*ty,
County.
1.13 COOpERATTVE pURCHASING
AGREEMENT: Vendors are to indicate if it is permissible for other
etheseitemsoIseryicesatthesameprice.FIeight
iharges may be adjusted to reflect differences in delivery costs to other locations'
Please indicate approval
Purchasing
ofthe Cooperative
Agreement.
Yes
Anderson County Business License
(Yes or No)
Business License in State ofTennessee
(Yes or No)
If
so, Which Tennessee County
-
10
Request For ProPosal Number: 4580
(3) Schools
Request for Proposal Title: Internet Wiring
, NSU RAN CE REQU I REM ENT CH ECKLIST
ffiif.expenseadeqlate,insufan::;"s',lt;1"":l"l:'l*'*i'i3"',liiln:flJ:ilh:11fl,j|i:
b".p."*,i"" Act, any and all claims for_bodily injury andpropertv,llT:c":,j:r".,-"
and must
vii,r..ri,
.""."m.nr
[i'l'j;?S'ili:Tl*ii;Tl#iil"i5.i:,"ffi';,,[1ffi;.";;i]r"lii.?"ii'*"e bepanmenr
mainta;ned until work completed
d;i;;h;?;t ;;rketl with an "X" are applicable to this bid and or conract'
mav besin
hefore
berore work may
be
is
f. X
z. I
Workers ComPensation
EmPloYers Liability
Commercial General Liability
a
X
X
X
tr
Business
Auto
tr
X
f]
3.
tr
$1,000,000 per occurrence
$2,000,000 aggregate
Occurrence Form OnlY
Include Premises LiabilitY
Include
Include
Include
Include
Include
Include
Include
a
Statutory limits
I 00,000/l 00,000/500,000
Contractual
XCU
Products and Completed Operations
Personal Injury
Independent Contractors
Vendors Liability
Professional or E & O Liability
Include Garage Liability
lnclude Garage Keepers Liability
Copy of Valid Drivers License
$1,000,000
$1,000,000
Copy ofCunent Motor Vehicle Record
Copy ofCurrent Auto Liability Declarations Page
4. -l
5. tr
6.
Crime Coverages
!
tr
Employee Dishonesty
Employee DishonestY Bond
Property Coverages
I
tr
tr
Builders Risk
Inland Martne
Transportation
peformance Bond Required - A One Hundred Percent ( 1007o) performance ot an irrevocable letter of credit
before
in favor ofAnderson Cowrty Government -t a federally insured financial institrtion. I4qtIbe submitted
X
contract and purchase order issued
and title.
certificate Holder shall Be: Anderson County Govcrnment, Clinton, Tennessee, and shall show the bid number
and auto
Anderson County Government shall be named as an additional insured on all policies exaept worker's compensatlon
clause on certificate should
Insurance carrier ratings shallhave a Best's rating of A-VII or better, or its equivalent. Cancellation
from the above
strike out.,endeavor to'and include a 3o-day notice ofcancellation where applicable. Any d€viations
or
exclLlsions must also be
deductibles
Any
liability
Agent.
Purchasing
County
Andeison
to
the
be
disclosed
requirements @E
disclosed. Exceptions can be granted ifapplicable
Bidders Statement and Certification
(twontY-one) calend4r davs
I understand the insurance requirements ofthese specifications and will comply in full within 2l
the entire term of the bid and or
awarded this bid and or contrict. I agree to fumisi thg county with proof of insurance for
contracl.
Authorized Signature
vendor Name
Bid ReDresentative Name (Pleese Print)
l1
if
BAc KG Ro u l,t o
-=--c
n ec
x co l'l P L
I
AN
G
E F o RM
PURCHASING DEPARTMENT
MAIN STREET, ROOM 214 or 218
100 N.
CLINTON, TN 37716
(86s) 4s7-625r
CONTRACT NUMBER
in Tennessee code
public chapter 58T of2007, as codifred
BAcKGRouND cHEcKs contractors shall compty with
i""*it*. ,o facilitare a criminal history records check
Annotared Secrion 4s-s-q r .r. *nrcn ieqi'J".
"ii
conducted by the
TennesseeBureauoflnvestigationarldtheFederalBureauoflnvestigationforeachemployeepriortopermittingthe
present'
;p;;;;;
il"
wiih students or enter school grounds when students are
"ontact
person' corporation or entit'v who enters into
Any p€rson, corporation or other entity who enters or any.employee ofany
care program on or after September l, 2007, must:
or renews a contract with a local board ofeducation or child
(1)
(2)
Provide a fingerprint sample
by the Tennessee Bureau oflnvestigations and the
Submit to a criminal historjrecords check to be conducted
Federal Bureau of Investigations.
(865) 463-2800 ext. 281I for fingerprint
contact the Anderson county school's Human Resources Departrnent at
Company or Individuals (Name)
Contractor License Number (If Applicable)
ode Annotated Section 49-5-4 | 3' and certif,
is accepted, to firmish any and all ofthe
contract
bid
or
ifthis
thai I am authorized to sign. Tire undersigned ftuther agrees
at the request ofAnderson
b)'law,
required
as
employees
nackgfound Check Infori.ration on himself and all ofhis
to Anderson county
Courity Government. I hereby agree to release all criminal history and other required information
in accordance with
Governrnent, the Tennessee Bureau oflnvestigation and the Federal Bureau oflnvestigation
is true. and accurate l agree
inquiry
this
regarding
by
me
supplied
all
information
that
further
certiry
I
Tennessee law and
related to the
information
ofthis
to release and hold harmless the above-mentioned governmental entities for the use
information on
history
criminal
accePtable
purposes mardated under Tennessee law. I furtheriertify that I have obtained
ofthe work
performance
with
the
associated
and will obtain said information on future employees
iU iurr.nt
of
employee
nor
any
I
"nrptoy.es
that
neither
and
49-5-413
Annotated
clefined in this bid or contract, pursuant to Tennessee Code
annotated
Code
in
Tennessee
enumerated
reasons
the
for
children
mine is prohibited fiom direct contact with school
Section $$ 49-5-401 et seq.
ANDERSON COUNTY GOVERNMENT
PURCHASING DEPARTMENT
CONFLICT OF INTEREST AFFDIAVIT/STATEMENT
YOUR BID PACKET'
NOTE: PTEASE SIGN AND RETURN PAGE TWO lN
T, C. A. 5-14-114' Conflicts of interest
-
lllegal payments'
purchasing commission' nor
(a) Neither the county purchasing agent, nor members of the- county
the county, shall be fina ncially interested'
members of the county legistativ; b-ody, nor other officials of
orhaveanypersonaIbeneficiaIinterest,eitherdirect|yorindirect|y,inanycontractorpurchaseorder
or furnished to any department
for any supplies, materials, equlpment or contractual services used by
or agency of the county government.
person' firm or
(b) Nor shall any such persons accept or receive, directly or indirectly, from any
gift or otherwise, any
ioiporation to which any contract or purchase order may be awarded, by rebate,
for future reward or
money or anything of value whatsoever, or any promise, obligation or contract
compensatlon.
(c) A violation of this section is a Class D felony.
T, C, A. 12-4-101 Personal interest of officers prohibited.
(a) (1) lt is unlawful for any officer, committee member, director, or other person whose duty it is to
vote for, let out, overlook, or in any manner to superintend any work or any contract in which any
or
municipal corporation, county, state, development district, utility district, human resource agency,
in
any
interested
other political subdivision created by statute shall or may be interested, to be directly
business
such contract. "Directly interested" means any contract with the official personally or with any
interest'
person
controlling
having
the
in which the official is the sole proprietor, a partner, or the
"Controlling interest" includes the individual with the ownership or control of the largest number of
not be
outstanding shares owned by any single individual or corporation. This subdivision (a)(1) shall
of a
a
member
person,
than
other
or
any
construed to prohibit any officer, committeeperson, director,
localgoverning body of a county or municipality, from voting on the budget, appropriation resolution, or
tax rate resolution, or amendments thereto, unless the vote is on a specific amendment to the budget
or a specific appropriation or resolution in which such person is directly interested.
(2) (A) Subdivision (a)(1) shall also apply to a member of the board of directors of any not-for-profit
(1) or
corporation authorized by the laws of Tennessee to act for the benefit or on behalf of a ny one
more counties, cities, towns and localgovernments pursuant to title 7, chapter 54 or 58.
(B) Subdivision (a)(2)(A) does not apply to any county with a metropolitan form of government and
having a population of four hundred thousand (400,000) or more, according to the 1980 federal census
or any subsequent federal census.
(b) lt is unlawful for any officer, committee member, director, or other person whose duty it is to vote
for, let Out, overlook, or in any manner to superintend any work or any contract in which any municipal
12
or other
district' utility-district' human resource agency'
corporation, county, state, development
po|itica|subdivisioncreatedbystatutesha||ormaybeinterested,tobeindirect|yinterestedinanysuch
*.h officer's interest. "lndirectly interested" means
contract unless the officer puoticli Jir.*uur"ag"r
the
not directly so' but includes contracts where
any contract in which the officer is interested but
officer is directly interested out
islie
or county
sote supplier of goods or services in a municipality
of
county or a municipality who is also an employee
(c) (1) Any member of a local governing body of a
or
predates the member's initial election
iu.i-.oun,y or.rnicipality and whosJempioyment
on matters in which the
or municipality may vote
appointment to the governing body of the county
the governing body immediately prior to the
member has a conflict of interest ii ttre member informs
,'Because I am an employee of (name of governmental unit), I have a conflict of interest
vote as follows:
my argument and my vote answer only to my
in the proposal about to be voted. However, I declare that
conscienceandtomyobligationtomyconstituentsandthecitizensthisbodyrepresents.',TheVoteof
governing body of such
not so inform the
any such member having a conflict of interest who does
in this subdivision (c)(1), "timely manner"
conflict shall be void if challenged in a timely manner. As used
meansduringthesamemeetingatwhichtheVotewascastandpriortothetransactionofanyfurther
business by the bodY.
(2}Anymemberofa|oca|governinSbodyofacountyoramunicipa|itywhoisa|soanemp|oyeeofsuch
on which the member was
county or municipality and whose employment began on or after the date
or municipality shall not vote
initiallv elected or appointed to serve on the governing body ofthe county
on matters in which the member has a conflict of interest'
a conflict of
(3) (Al In the event a memoer of a local governing body of a county or a municipality has
cause by announcing
interest in a matter to be voted upon by the body, such member may abstain for
such to the presiding officer.
cause on
(B) (i) Any member of a local governing body of a municipality who abstains from voting for
a
purpose
determining
of
for
the
any issue coming to a vote before the body shall not be counted
majority vote.
(ii)Thissubdivision(cX3XB)sha||innowaybeconstruedtoapp|ytoanycountyhavingametropolitan
to
foim of government and having a population in excess of five hundred thousand (500,000), according
the 1990 federal census or any subsequent federal census'
corporation
(d) This section shall apply to a member of the board of directors or officer of any nonprofit
meetings.
iequired under S 8-44-102(bX111E) to conduct all meetings of its governing body as open
lhavereadandunderstand!q11!T.c.A.5-14.11.4andT.c.A.Lz-4-Lor,andwi||comp|y.
NOTE: PLEASE SIGN AND RETURN PAGE TWO IN YOUR BID PACKET.
Date
Contractor or Company Owner (signature)
Contractor or Company
Name (print)
l-)
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Andersonville Elementary School
Wnter 2015
Andergonville Elementary School
Winter 2015
Andersonville Elementary School
wnter 2015
Room fl
Cat 6A Cable
Femal€
Distance
Jacks
151
151
151
7
8
1
1
8
1
.L
I
0
1
1
1
0
!
1
1
0
1
-L
0
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7
t
0
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7
1
0
1
1
1
I
15b
100
Lib Hall
100
Lib Hall
100
Nurse sid(
Entrance
Old office
1
)44
1
1
0
1
0
1
1
Cafe
60
50
50
1
L
0
I
L
Lare
720
1
0
1
1
caf6 side
Cafe back
L20
1
0
.I
1
I40
T
0
1
1
149 Hall
130
1
0
L
1
149 Hall
130
1
0
7
L
151side
270
1
0
I
1
Gym
190
T
0
1
I
Gym
150
1
0
1
1
131 side
273
1
0
1
r
129 side
235
1
0
T
1
134 hall
I
0
1
r
134 hall
1
0
L
1
120 hall
150
7
0
1
1
L20 hall
150
1
0
1
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1
1
40
L
0
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MDF 42U
0
95
0
0
0
IDF 42U
0
123 side
128 side
118 side
Totals
C
20495
262
7' Patch 3' Patch
flber
Cable
Cable
Distance
ft
0
24tJ
25\)
Lib Hall
Molding
I
I
205
150
3 pr
Wire
0
0
95
95
36
36
131
131
0
0
0
150
150
s68
131
131
150
150
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Dutch valley Elementary School
Dutch Valley Elementary School
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Norwood El6mentarySchool
Norwood Elsmontary School
tlorwood Elsmsntary School
3' Patch
Cable
Rm 314 HallwaY
Rm 220 Side
zbv
Rm 30o Srde
120
130
Totals
1
235
54
MDF 42U Cabinet
FE[wallcabinet
1
0
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I
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