Palm Springs Indian Wells, CA
Trailways 79th Annual Stockholders Meeting and Conference 79th Annual Attendee Accommodations March 8-10, 2015 Miramonte Resort & Spa Indian Wells, CA www.miramonte.com Palm Springs Indian Wells, CA Palm Springs is located 128 miles east of Los Angeles (a 2-hour drive) and 122 miles northeast of San Diego (also, a 2hour drive). Nestled at the base of the Santa Rosa Mountains, views throughout the resort are awe-inspiring. www.Trailways.com Resort Activities The Miramonte Resort features 215 guestrooms, suites and villas. Enjoy the signature pool with rental cabanas and pool bar, and THE WELL® Spa with 13 treatment rooms, and two golf courses. RESORT ADDRESS 45000 Indian Wells Lane Indian Wells, CA 92210 Main Phone: 760-341-2200 Resort Dining Hotel Group Reservations Phone 1-800-237-2926 Trailways Attendee Rate $187 per night, plus tax Group Reservation Code # 1503042015 Group Identification Name Trailways Stockholders Meeting 2015 The Miramonte Resort & Spa is a special place where you can ‘Dolce Vita" - live the good life. The resort offers 11 expansive acres of olive trees, fragrant citrus groves, rose, herb and flower gardens. The resort features two restaurants. The Grove Artisan Kitchen is known for its "farm to table" fresh seasonal California cuisine ---think ranch-raised meats and poultry, fresh Pacific seafood, housemade pastas and innovative vegetarian dishes. You may also Reserve Your Hotel Accommodations Online www.Miramonteresort.com Important! Trailways’ group Code MUST be included in the “Group Code” section of the optional fields area. Miramonte Resort & Spa is one of the most luxurious resorts in Indian Wells, California (Palm Springs). The two-story Bougainvillea-covered villas welcome you through grand archways. The Vineyard lounge offers an extensive California wine list, artisanal cocktails, light fare and fire pit, all with views of the Santa Rosa Mountains. Lobby Miramonte Resort, California Trailways 79th Annual Stockholders Meeting and Conference www.Trailways.com The Palm Springs Area… In 1957, the Hollywood duo, Desi Arnaz and Lucille Ball, teamed up to start a private get-away in the heart of Palm Springs, California. Since its founding, Indian Wells is has been famous for its Golf Resorts, the Tennis Gardens, Shopping, Recreation and Casinos. Shop till You Drop • El Paseo, the Rodeo Drive of the Desert, offers 150 specialty shops from Ann Taylor to Tommy Bahama, Saks Fifth Avenue, Williams-Sonoma and more. • Visit the Palm Desert Town Center, Westfield Shoppingtown, or Desert Hills Premium Outlets in nearby Cabazon (A/X Armani Exchange, Barneys New York, and over 100 of the world's leading names. Outdoor Attractions! Come early or stay after the conference to enjoy this special desert oasis. If you are seeking adventure your possibilities are endless, too: Hot Air Ballooning, Desert Jeep tours, or even visit the Empire Polo grounds. The spectacular Joshua Tree National Park is nearby. It is where the Mojave and Colorado deserts join to form striking rock formations. Joshua Tree National Park NPS photo by Robb Hannawacker The massive Park (792,623 acres) includes entire mountain ranges and nearly two hundred miles of hiking trails. It is best known for its Joshua trees, paleontological areas, and desert bighorn sheep. Elevations reach 5,814 feet at Quail Mountain. The park houses 230,300 items in its museum collection. There are three visitor centers and one nature center. Minerva Hoyt, a Pasadena resident, became concerned about the removal of cacti and other plants to the gardens of Los Angeles in the 1920s. Her tireless efforts to protect this area culminated the Joshua Tree National Monument in 1936. Ask the concierge about hours, admission and details. Palm Springs/Indian Wells Entertainment & Nightlife The Spa Resort Casino The only casino located in downtown Palm Springs The concierge can assist you with details about several other casino options: Fantasy Springs Casino Spotlight 29 Casino (formerly Trump) Agua Caliente Casino MAKE YOUR GUEST ROOM RESERVATIONS TODAY! 79th Annual Resort Accommodation Rate Trailways Attendee Rate $187 per night, plus tax Reserve Your Guestroom(s) Today! September 15, 2014 Thru February 25, 2015 Special Discounted Room Reservation Code #1503042015 Enjoy Las Vegas-style gaming in beautiful Southern California including the Spa Resort Casino, well-located in the heart of downtown Palm Springs. The Resort will confirm directly to registrants. To assure our special discount hotel rate, attendees must indicate they are attending the Trailways Annual Meeting and use special room rate code: 1503042015 It is a beautiful $100 million dollar casino facility - Las Vegas Style - with restaurants, lounges, slot machines, table games, entertainment, terrific restaurants and beautiful design. All Attendees are responsible for making their own hotel reservations. Telephone 1-800-237-2926 Use Trailways Room Reservation Code #1503042015 Trailways 79th Annual Stockholders Meeting and Conference The Resort will allow guests to cancel their hotel reservations without penalty up to 72-hours prior to arrival. Discounted Hotel Room Rate Ends February 25, 2015 Trailways attendees will enjoy daily access to high speed internet service, self-parking and local telephone calls at no extra cost. Amenities at the resort: • • • • • • • • • • • Waived Resort Fee ($28/day) Signature "Desert Dream Bed” Dual marble topped vanities and bath Separate dressing area 42-inch flat screen television MP3 Clock-Radio In-Room Safe Iron & board, Hair dryer Coffee & tea maker Telephones with data ports Wireless Internet Access-No Charge Airports Palm Springs International Airport (30 Minutes) This airport is serviced by major airlines including Alaska Airlines, America West, American Airlines, Continental Airlines, Delta Airlines/Skywest and United Airlines. Special Discounted Room Rate Notice The Resort’s special Trailways Attendee Rate of only $187 per night/per room, which includes a resort fee, will commence on Thursday, March 5 and end on Thursday, March 12, 2015! www.Trailways.com Reserve Your Hotel Room Today Trailways Conference Special Room Rate Code #1503042015 Prepayment of an individual’s first night room and tax will be due within fourteen days of confirmation of reservation. Reserve Your Hotel Reservations Online Miramonteresort.com Trailways’ Group Code #150304201 Special Hotel Rate Deadline After February 25, 2015 The Resort is Not Required to honor Trailways’ Discounted Attendee Rate Travel Directions AAA Four Diamond Property Voted World's Best Spa Resort by Five Star Alliance and TripAdvisor’s Certificate of Excellence The average cost of round-trip transportation per person from Palm Springs International Airport ranges from $60-$80 per person depending upon the mode of transportation. Ontario (CA) Airport (90 Minutes) Exit Terminal to I-10 and travel Eastbound on I-10 to Cook Street Exit and turn right on Cook Street and travel southbound to Hwy 111. Turn left on Hwy 111. Turn Left to Indian Wells Lane. Los Angeles Intl Airport (2 Hours) Exit terminal to 405 Freeway and travel eastbound on 105 Freeway to 605 Freeway, then travel northbound on 605 Freeway to Freeway 60. Travel eastbound on Freeway 60 to I-10. Travel Eastbound on I-10 to Cook Street Exit and turn right on Cook Street and travel southbound to Hwy 111. Turn left on Hwy 111. Turn Left to Indian Wells Lane. Orange County Airport (90 Minutes) Travel eastbound on 60 Freeway or on 91 Freeway to 60 Freeway, to I10 eastbound. Exit Cook Street, turn right on Cook Street and travel southbound to Hwy 111. Turn left on Hwy 111. Turn Left to Indian Wells Lane. San Diego Airport (2 hours) By car, Indian Wells is conveniently reached via the Interstate 10 Freeway, just a two hour drive from Los Angeles, Orange County or San Diego. Travel northbound on 15 Freeway to Hwy 79 Indio Exit, then turn right on Hwy 79 and travel east to Hwy 371 Indio turnoff on left. Travel on Hwy 371 to Hwy 74. Turn right on Hwy 74. Turn right on Hwy 111. Turn Left on Indian Wells Lane. Trailways 79th Annual Stockholders Meeting and Conference www.Trailways.com Local Ground Transportation Sunday Golf Event (Palm Springs Airport Only) Trailways Golf Outing First Lady’s Tour Taxi/Shuttle Service Sunday, March 8 at 12:00PM (Shotgun Start) Sunday, March 8 at 10:00AM • A Valley Cabousine: (760) 340-5845 • American Cab: (760) 321-4470 • Yellow Cab of the Desert: (760) 779-5937 • Desert Valley Shuttle: (760) 251-4020 • At Your Service Shuttle: (760) 343-0666 OR 888-700-7888 • AM/PM Service Shuttle: (760) 409-8826 11:00AM hotel shuttles depart. This special Trailways event will be held at the Indian Wells Golf Resort (Players Course) adjacent to our hotel. This casual Trailways outing is sponsored by Amaya-Astron and is open to all golfer-experience levels. It is also informal, so all interested golfers are encouraged to participate! Sunday Group Tour Palm Springs Aerial Tramway & Dining Above the Clouds Fee: $100 per person includes bus transportation, Aerial Tramway ticket and private luncheon. Reservation & prepayment required. Bus departs 10:00AM from hotel lobby. Car Rentals • Hertz Rent-A-Car: (800) 654-3131 • Luxury Rent-A- Car: (877) 589-8799 Limousine & Sedan Services • Cardiff Limousine & Transportation, Palm Desert, CA (800)669-0355 or (800) 546-6555 • Windsor Limousine Service LLC Indian Wells Golf Resort Play Format Players will play their own ball. The Callaway scoring system will be used to determine each golfer's net score, giving everyone a fair chance. PLEASE REGISTER IN ADVANCE! The $200 Player’s Fee includes Greens Fees, Cart and Box Lunch (See Registration form page 11). Register via Trailways not the course please. Thank you! Miramonte Resort & Spa, host hotel Indian Wells Golf Course Address 44-500 Indian Wells Lane Indian Wells, CA 92210 Phone: (760) 346 4653 www.indianwellsgolfresort.com Imagine panoramic views of the Coachella Valley as you ascend Mt. San Jacinto This year, the First Lady’s Tour with Jill Fiorini will go to great heights to dine above the clouds! Join us for a very special outing to the San Jacinto Mountains National Park, 40 minutes from our hotel. We’ll ride the famous Palm Springs Aerial Tramway to Peak’s Restaurant for a luncheon above the clouds. The Tramway ascends in 12-minutes (2.5-miles) to the Mountain Station at 8,516 feet. The new trams, added in 2000, are sturdy and safe and carry up to 80 passengers. It is one of the world's largest rotating tram cars. Once at the top, watch the welcome video, have a cocktail, visit the gift shop or take the optional hike together, weather permitting (3/4 mile loop). Then, we will enjoy a private group luncheon at Peak’s Restaurant, a dining experience above the clouds, with views of Coachella Valley and San Jacinto Mountains National Park. Trailways 79th Annual Stockholders Meeting and Conference Highly unusual, the trams rotate constantly, making two complete revolution. You can see in all directions from your seat without moving. This is an adventure not to be missed! Average temperature: 30 degrees. (March can be 22 degrees). Please prepare for winter temperatures and wear walking shoes. Check-out the weather at www.pstramway.com MAKE YOUR GUEST ROOM RESERVATIONS TODAY! 79th Annual Resort Accommodation Rate Trailways Attendee Rate $187 per night, plus tax The renown Indian Wells Tennis Garden Reserve Your Guestroom(s) Today! is located at 78-200 Miles Avenue Indian Wells, CA (760) 200-8400 September 2014 Thru February 25, 2015 Special Discounted Room Reservation Code #1503042015 Peak’s Restaurant Sunday Luncheon Tentative Schedule 10:00AM – Board bus (meet at hotel lobby) 11:00AM – Arrive at Palm Springs Aerial Tramway 11:15AM – Ascend 11:30AM – 12:30PM – Free time (shop, hike, watch welcome film) 12:30–2:00PM-Lunch @ Peak’s 2:30PM – Descend 2:45PM – Board bus & depart 3:45PM – Arrival at hotel (est) Note: The Tram tickets will be distributed by Trailways. Did you know Palm Springs has some of th the best preserved 20 midcentury modern architecture in the US? The Resort will confirm directly to registrants. To assure our special discount hotel rate, attendees must indicate they are attending the Trailways Annual Meeting and use special room rate code: 1503042015 All Attendees are responsible for making their own hotel reservations. The Tramway Completed in 1963 by Francis Crocker, the Tramway was an engineering feat labeled the “Eighth Wonder of the World.” It is a historical civil engineering landmark. There are only two other rotating aerial trams in the world, in South Africa and Switzerland. www.Trailways.com 1. Palm Springs Aerial Tramway, 1963 2. Tramway Gas Station, 1963-65 3. The Wexler Steel Houses, 1961-62 4. Racquet Club Road Alexanders, ‘59-62 5. Kaufmann House, 1946-47 6. Elvis' Honeymoon Hideaway, 1957 (below) 7. Palm Springs Post Office, 1970 8. Bank of America, 1959 9. Twins Palms Estates Alexanders, 1960 10. Palm Springs City Hall, 1952-1957 11. SunMor Estates, 1955-1962 Telephone 1-800-237-2926 Use Trailways Room Reservation Code #1503042015 Sports Activities WORLD FAMOUS TENNIS GARDEN Nearby is second largest tennis stadium in the world, The Indian Wells Tennis Garden with 29 hard courts, plus an 8,000-seat stadium and three fine dining restaurants one of which is Nobu, the worldfamous Japanese restaurant. (Also offers 54 acres of parking). Dune Palms Mobile Estates RV Park/Campground Looking for a RV Park near Indian Wells? The closest (3.5 miles) is located at 46400 Dune Palms Rd, La Quinta, CA 92253-4034. The 1957 Elvis' Honeymoon Hideaway is on the Palm Springs Architectural Tour Trailways 79th Annual Stockholders Meeting and Conference 79th Annual Outdoor Exhibit Luncheon Monday, March 9 12:30PM – 2:30PM Palm Desert Oasis Festival 79th Annual Opening Reception Monday, March 9 7:00PM – 9:00PM Fabulous Fifties The coolest dance parties were sock hops from the 1950s; most held in the school gym! So, get ready to Stroll, do the Hand Jive, the Bop, the Swing, Twist, Pony and the Swim. Come outdoors for a few hours and enjoy one of the most popular events during the conference---the Outdoor Exhibit & Luncheon. Native Americans are an important part of the local economy in Palm Springs. This luncheon will celebrate the sights, sounds and flavors of the local native culture. Enjoy a casual event and delicious buffet luncheon under desert palms. See the newest models and styles in transport vehicles, as well as other related equipment. www.Trailways.com 79th Annual Marketing Awards Luncheon Tuesday, March 10 12:15PM – 1:30PM This year’s outstanding Stockholder Marketing, Website and PR programs will be recognized and honored along with other extraordinary individual achievements. In addition, re-energize your spirit and mind with great ideas from your peers. Business Casual Attire Join us in your Best 1950s Sock Hop Costume (Blue Jeans, T-Shirts, Poodle or Pencil Skirts, Crew Neck Sweaters, Oxfords, aka, Ra-Ras and Bobbie Socks) to dance the night away to the great tunes from the fabulous fifties; Bill Haley, Chuck Berry, Elvis Presley, Buddy Holly, The Platters and many more! Trailways’ Outdoor Exhibition features great exhibits, activities and special prizes. Enjoy the fresh air and comradery outdoors in the warm California sun. The Fonz says “Meet me, cool dudes, for lots of fun at Trailways’ 79th Annual Opening Reception—best be in costume--Aaaay!” Business Casual Attire Costume of Course! 79th Annual Indoor Exhibition Center Tuesday, March 10 2:30PM – 5:00PM Join Trailways’ Affiliated Partners for an afternoon featuring a wide variety of floor exhibits along with various product and service demonstrations, great refreshments, special prize drawings and other super giveaways and activities. Business Casual Attire Trailways 79th Annual Stockholders Meeting and Conference 79th Annual Reception & Silent Auction Tuesday, March 10 7:00PM – 7:45PM www.Trailways.com 79th Annual Safety Awards Gala Tuesday, March 10 8:00PM – 9:30PM The White Jacket & Pink Martinis Club Enjoy an Evening of Elegant Fun in Palm Springs. We’ve planned a lovely evening with a posh retro nightclub vibe where you can enjoy old fashion cocktails, a delicious dinner and great dancing all under desert stars. Marylyn Monroe Has a statue in Palm Springs Trailways’ 79th Annual Reception and Silent Auction will precede our Dinner Gala. The fabulous silent auction offers a wide selection of art, vacations, electronics, clothing, jewelry, even vehicle tires, plus gift certificates of all kinds! I really want that… Then….Bid Higher! Business - Coat & Tie (White - Black Tie Attire Optional) Proceeds from the auction will benefit two nonprofit organizations in the Palm Springs area, Healing Horses and SafeHouse of the Desert. The conference culminates with the annual Trailways Safety Awards Dinner Gala. We will honor our Driver of the Year and Trailways Companies with the safest driving records and other special recognition awards. It will be a wonderful evening with great food, good company and a festive celebration. Overall, we celebrate Trailways’ 79 Years of Continuing Success together. Award Recipients exemplify safety and outstanding Trailways transportation service. Join us to help celebrate! This special evening features a fourcourse dinner, plenty of libations, and of course, enjoyable music for dancing. Please join us as we honor Trailways’ very own; those who help serve as role models in providing high standards in transportation safety and superior customer service. Business - Coat & Tie (White - Black Tie Attire Optional) Trailways Funds for the Future Program Auction proceeds this year will benefit two Palm Springs area nonprofit organizations, Healing Horses Foundation and SafeHouse of the Desert. Funds will be awarded at the Gala. 2014 Funds for the Future ceremony last year with Shriner’s Hospital and the local history museum in Destin, FL. Trailways 2015 Exhibitor Information 79th Annual Stockholders Meeting & Conference March 8 - 10, 2015 Miramonte Resort & Spa Indian Wells, CA (Palm Springs) The Trailways Annual Stockholders Meeting and Conference is a private gathering comprised of only Trailways Transportation Owners & Representatives. Located throughout North American and parts of Europe, these privately owned or operated bus & coach companies are affiliated with the well-known respected Trailways brand. This tradeshow, held in conjunction with Trailways’ annual gathering of its transport owners, features approved companies granted organizational affiliation with Trailways who offer the latest products, programs and services tailored to the ground transport industry. This unique, specialized tradeshow is a rare, once a year opportunity to meet with Trailways decision makers in a small, intimate setting over a three-day timeframe. Who Should Exhibit Any Trailways affiliated partner-company providing products, programs or services to for-hire, passenger ground transportation providers, including, but not limited to the following: +Vehicle Sales & Manufacturing +Human Resources +Safety & Training +Finance & Leasing +Legal Services +Destinations, Hotels, Recreation & Event Venues +Vehicle Lift Equipment +Automotive Parts & Supplies +Software Programs +Insurance Programs +Fuel & Lubricant Products +Office Equipment +Legal Services +Tire Sales & Leasing Programs +Uniforms & Laundry Services +GPS, Camera & Electronic Devices +Employee Background Services +Medical Services +Education & Driver Training Programs +Fire Suppression Products +Cleaning Supplies & Products +Etc. 2015 Indoor Exhibition 2015 Indoor Exhibit Hours: Tuesday, March 10, 2:00 to 5:00PM Indoor Tabletop Exhibition Fees Price(s) per 6’ x 30” Draped Tabletop Exhibit Space Tier I: $1,400 - Outside Wall: Electrical & Table Popups Allowed Tier II: $1,200 - Inside Space: Key Aisles & Entrances; No Electrical or Popups Allowed Tier III: $1,000 - Middle Space: No Electrical or Popups Allowed Reservations & Payments Made After February 27, 2015 Will Be Assessed a Late Fee of $150 (All Tier Levels) Note: Trailways Corporate reserves the right to (re) position any Exhibitor’s table location to avoid added conflict among industry competitors! 1 2015 Outdoor Exhibition 2015 Outdoor Exhibit Hours: Monday, March 9 through Tuesday, March 10 12:30PM until 5:00PM Vehicle-Equipment Exhibits such as Buses, Vans, Trolleys, School Buses, Mini-Coaches, Wash Systems, Vehicle Lifts and other heavy industrial equipment types are invited to exhibit from Monday, March 9, 12:30PM through Tuesday, March 10, until 5:00PM. All outdoor exhibition equipment must be in its staged position by 10:30AM on Monday, March 9, 2015. Note: Trailways reserves the rights to (re) position all outdoor exhibition equipment to accommodate the event sponsor rights & privileges, equipment size or color coordination and/or to avoid added conflict among industry competitors! Important! Outdoor Vehicle/Equipment Registration Fees listed below include Two (2) Pieces (maximum) of equipment such as fullsize buses, mini-coaches, shuttle vehicles, trolleys or school buses. Only one (1) piece of industrial equipment such as a Wheelchair or Vehicle Lift or Wash System may be exhibited during Trailways 2015 Annual Conference. Outdoor Exhibition Fees Vehicle/Bus Exhibition=2 Pieces of Equipment: Heavy/Industrial Equipment=1 Piece of Equipment: $2,500 $1,000 All Exhibitor Benefits 6’ x 30” Draped Tabletop Exhibit; two chairs; a wastebasket; and, an exhibitor identification sign with booth number Admission for One (1) Representative to Attend Annual Meeting Sessions, Daily Meals, Special Events and Receptions. Additional Exhibit Representatives may attend for extra fee of $300 each person Two-minute introduction of your company and its service or product before all Attendees Exhibitor listing in the Annual Meeting Program Book, the only program given to attendees Your listing will include: Company name and contact information; 15-word description of your product or service and booth number Listing as an Exhibitor in Trailways Annual Meeting Marketing Materials Recognition as an Equal Supporter of Sunday’s Hospitality Suite & Pizza Party (4 to 7PM) Personal, Face-to-Face Time with Attendees—over a three-day timeframe Attendee Raffles for Cash!! Tickets for Raffles are Retrieved at Exhibit Tables Attendee Roster—Excel Format provided five business days prior to Start of Annual Meeting Sponsorship Opportunities Sponsorship opportunities are available at the Annual Meeting for those exhibitors looking for additional exposure. Annual Sponsored Events Include the Following: Hotel Room Keys $1,950 Daily Registration Refreshments (Saturday to Monday) $3,200 w/snacks/$2,700 no snacks Board of Directors Luncheon (Saturday) $2,750 Annual Golf Tournament Beverage Cart (Sunday) $500 Sunday Pizza/Pretzel/Beer Party (4-7PM) $5,000 Chairman’s After Dinner Cordials & Desserts (Sunday—9 to 11PM) $5,000 Trail Walkers’ Hoofing-It T-shirts & Refreshments (Monday & Tuesday 7AM) $350 each day) Daily Meal Centerpieces (Monday & Tuesday) $950 Opening General Breakfast (Monday) $6,500 Opening Session Speaker (Monday) $1,000 Morning Coffee Service (Monday) $1,500 Monday AM Panel Session $1,000 Afternoon Refreshment Break (Monday) $1,950 Monday PM Panel Session $1,000 Tuesday’s General Breakfast $8,500 Morning Coffee Service (Tuesday) $1,250 2 ALL Sponsors Receive ♛ ♛ ♛ ♛ ♛ ♛ ♛ Recognition in all pre-conference literature published after commitment Recognition in the official Trailways Conference Program Recognition on signs displayed in the Conference Registration Area Recognition on signs displayed at each sponsored event Your company’s Flyer or Brochure placed in each Attendee Tote Bag Complimentary full registrations commensurate with certain Sponsorships (Ask for details) Official Host of Event Sponsored-Welcome & Self-Introduction before Attendees Event Co-Sponsors Fee Rules $10,000 to $15,999: One (1) Co-Sponsor $16,000 to $22,999: Up to Two (2) Co-Sponsors $23,000 & Above: Up to Three (3) Co-Sponsors Hotel Room Rates As a registered exhibitor, you are entitled to a discounted room rate at the host hotel. The Miramonte Resort & Spa, special discounted conference rate is $187/Single or Double Occupancy. Call: 800-237-2926, please mention the GROUP CODE: 1503042015 - 2015 Trailways Stockholders Meeting & Conference. For those companies wishing to play an active role at Trailways’ 2015 Annual Gathering and receive significant public recognition for their efforts, there are a wide variety of opportunities, each of which earns the participating company a role and notice commensurate with the level of participation. Need More Information Please call Diane Walden: (703) 362-8438 or (703) 703-897-4414 Email Ditrails@trailways.com See Pages 4 & 5 Indoor and Outdoor Exhibition Floor Plans! See Page 6 How to Register! 3 2015 Indoor Exhibition Center Floor Plan 4 2015 Outdoor Exhibition Floor Plan Outdoor Exhibition Fees Vehicle/Bus Exhibition=2 Pieces of Equipment: Heavy/Industrial Equipment=1 Piece of Equipment: $2,500 $1,000 5 Trailways th 79 Annual Stockholders Meeting & Conference Miramonte Resort & Spa – Indian Wells, CA – March 8-10, 2015 ~Exhibitor Participation Agreement~ The company name as listed will be used for booth sign, directory, etc. Onsite Key Exhibitor Name is also the person to whom all important conference materials will be sent. Please ensure the information is accurate. Please advise our office immediately of any changes via email to Ditrails@trailways.com or via fax to 703-878-7314. Company Name: _________________________________________________________________________________________________ Onsite Key Exhibitor’s Name: ___________________________________________ Title: _____________________________________ Company Address: _______________________________________________________________________________________________ E-mail: ______________________________________________________________ Phone: ___________________________________ Exhibitor Arrival Date: _____/______/______ Exhibitor Departure Date: _____/______/______ $Second Company Exhibitor Rep Name: _____________________________________ Title:_______________________________ (Cost) E-mail: _______________________________________________________________ Phone: ___________________________________ Exhibitor Arrival Date: _____/______/______ Exhibitor Departure Date: _____/______/______ $Additional Company Exhibitor Rep Name: ___________________________________Title________________________________ (Cost) E-mail: _______________________________________________________________ Phone: ___________________________________ Exhibitor Arrival Date: _____/______/______ Exhibitor Departure Date: _____/______/______ $Additional Company Exhibitor Rep Name: ___________________________________ Title________________________________ (Cost) E-mail: _______________________________________________________________ Phone: ___________________________________ Exhibitor Arrival Date: _____/______/______ Exhibitor Departure Date: _____/______/______ (Need More Space for $ Additional Reps—Please Attach Page with Individual Name & Requested Info) Please Check All Opportunities Being Contracted ____: Indoor Exhibit Space: See Pricing Grid on Exhibitor Section Page 1 Tabletop Booth Cost: $ ______________ st nd Table Space Requested: 1 Choice #: __________ 2 Choice#: __________ (See floor plan on page 4 in Exhibitor Section) Please do not position My Tabletop Booth within two table spaces of: _______________________________________ ____: Outdoor Exhibit Space: See Pricing Grid on page 5 in the Exhibitor Section Outdoor Exhibit Cost: $ _______________ ____: Number of Outdoor Exhibit Items: (One or Two) & Type: ___________________________________________________________________ ____: Conference Sponsorship: Please specify your sponsorship(s) from those outlined herein. If *co-sponsoring, rates must comply with cosponsorship fee scale: See Page 3 for Co-Sponsor Fee Policy. All sponsorship benefits are subject to availability and printing deadlines. Sponsorship of: ____________________________________________________________________ Cost: $________________________ *Will Co-Sponsor Event with: _______________________________________________________________________________________ ____: Additional Exhibit Representative(s) $300 X ________ ____: Golf Tournament $200 X ______ Persons (3.8.15) ____: First Lady’s Tour $100 X ______ Persons (3.8.15) ____: Attending the Annual Safety Awards Gala on TUESDAY Evening . 3.10.15? ____Y ____N Add’l Exhibit Reps: $ ____________ Golf Tournament Fee: $____________ First Lady’s Tour Fee: $____________ If YES, # in Party? #____________ *All Credit Card Payments will be charged a $10 processing fee. Total Due; All Items Above: $______________________ Payment Information – Full Payment Must Accompany this Contract! ___: MasterCard ___: VISA ___: American Express; Expiration Date: ___________________ Company Check: _______ Credit Card #: ___________________________________________________________________________ ____________________________________________________/______________________________________________________ Name on Card Signature Send Registration To: Trailways ~ 3554 Chain Bridge RD, #202 ~ Fairfax, VA 22030 ~ Fax: 703-691-9047 ~ Questions-703-691-3052--Joan 6 th www.Trailways.com Trailways 78 Annual Stockholders Meeting and Conference 2015 Sessions, Activities & Events Schedule Friday, March 6 Board of Directors - Advisors Arrival Stockholders, Golfers & Affiliated Partners Early Arrival 12Noon to 6:00PM Executive Committee Meeting (Closed) Saturday, March 7 8:30AM - 6:00PM Conference Registration Open (All) 12:00PM - 9:00PM Board of Directors – Advisors Meetings - Activities (Closed) Stockholders, Affiliated Partners & Golfers Arrival Sunday, March 8 Golfers—Early Morning Arrival 8:00AM – 7:00PM Conference Registration Open (All) Monday, March 9—Continued 12:00PM – 5:30PM 79th Annual Golf Tournament (All) Indian Wells Golf Resort – Players Course, CA Stockholders Arrival 10:00AM – 4:30PM First Lady’s Tour - Palm Springs Tramway (All) 3:00PM – 7:00PM Outdoor Vehicle/Equipment Exhibition Set-Up #1 (Early Outdoor Vehicle/Equipment Exhibition Set-Up) 4:00PM - 7:00PM Hospitality Suite—Pizza, Pretzels and Beer (All) 9:00PM – 11:00PM Board of Directors Open House & Late-Night Cordials/Desserts (All) Monday, March 9 7:00AM – 7:45AM Power Walk (All) 7:00AM – 6:00PM Conference Registration Open (All) 7:30AM – 12Noon Outdoor Vehicle/Equipment Exhibition Set-Up #2 (Required) 8:30AM – 9:30AM Committee - Program Breakfast Session I (ALL) One-Minute Intros (All) 9:45AM - 10:45AM Committee - Program Session II (All) 11:00AM - 12:15PM Committee - Program Session III (All) 12:30PM – 2:30PM Outdoor Exhibitors Luncheon (All) 2:45PM – 5:00PM Stockholder Roundtables (Stockholders Only) NEW 7:00PM – 9:00PM th 79 Annual Opening Reception-Sock Hop Costume Contest (All) 8:45PM – 9:45PM Indoor Exhibition Set-Up #I (Late Night Indoor Exhibition Set-Up) Tuesday, March 10 7:00AM – 7:45AM Power Walk (All) 7:00AM – 10:00AM Indoor Exhibition Set-Up #II (Required) 7:00AM – 5:00PM Conference Registration Open (All) 8:30AM – 10:00AM th 79 Annual Breakfast & Stockholders-Affiliated Partners INFO-MOTION NEW (All) 10:15AM – 12Noon th 79 Annual Stockholders Business Meeting (ALL) Roll Call of Trailways Stockholders 12:15PM – 1:30PM th 79 Annual Marketing/Special Awards Luncheon (All) 1:45PM – 2:15PM Affiliated Partners Annual Committee Meeting (Exhibit Hall) 2:30PM – 5:00PM Indoor Exhibition Center Session (All) 7:00PM – 9:30PM 79th Annual Silent Auction, Reception & Safety Awards Gala (All) Wednesday, March 11 Trailways Performance Group Meeting /8:30AM –1:30PM Post-conference tours, sports on own or departures Preliminary schedule subject to change *Preferred Affiliated Partners: Provide Specific or Discounted Programs/Products/Services which include a Financial/Marketing Rebate! 7 Trailways 2014 Outstanding Conference Exhibitors Sandestin, FL ABC Companies Advantage Funding Alliance Bus Group Allison Transmission, Inc. Altus Global Trade Solutions Amaya/Astron Seating American Bus Association (ABA) Amerisearch Background Alliance Ametek Precision Motor Control AngelTrax Mobile Video Surveillance Bauer’s Intelligent Transportation Bergen Auto Upholstery Branson Craft Mall Branson’s IMAX Entertainment Bridgestone Americas Tire Operations Budget Truck and Auto Body Cantey Hanger LLP Century McMynn Leasing CH Bus Sales/TEMSA Coach Transit Components Creative Bus Sales D & W Diesel Detroit Diesel DIA Solutions, INC. Distinctive Systems, Inc Don Brown Bus Sales Drum Corps International EasyBus, Inc. Espar, Inc. Ferguson Financial Group Fleet Financing Resources, LLC Fleetmatics Holdsworth Fabrics La France Industries Lancer Insurance Company Medical Decisions Services Motor Coach Council Motor Coach Industries (MCI) Motorcoach Movies Motorcoach Services Group National Interstate Insurance Company NTIS Group, LLC PA Post PEX German O.E. Parts, LLC Pillar Hotels & Resorts Prevost Protective lnsurance Radio Engineering Industries (REI) Resorts Casino Hotel, Atlantic City, NJ Sardo Bus & Coach Upholstery Saucon Technologies See Pigeon Forge Receptive Shaner Hotel Group Shore Funding Ltd. Shriver Insurance Agency Sight & Sound Theatre, Branson, MO Starlite Theatre, Branson, MO SunTrust Equipment Finance Team Coach Imaging Teletrac, Inc. The Tenney Group Titanic Museum Attraction, Branson, MO Toyo Motorcoach Tire Sales Trans Lease, Inc. Transit Sales International Translite Enterprises Transportation Insurance Brokers (TIB) TRP Bus Parts Turbo Images United Motorcoach Association (UMA) University of Vermont Vernon & Maz Wells Fargo Equipment Finance Worldwide Monochem Yokov Smirnoff Theatre, Branson, MO ZF Industries, Inc. 8
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