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BAKER COUNTY BOARD OF COMMISSION
AGENDA
April 21, 2015
3:00 P.M. BUDGET WORKSHOP
1. Building Department Review
2. Library/Library State Aid Budget Review
5:00 P.M.
REGULAR AGENDA
I.
Invocation and Pledge of Allegiance
II.
Approval of Consent Agenda Items
1. Approval of Minutes April 7, 2015 – Regular Meeting
2. Approval of Minutes April 7, 2015- Budget Workshop
3. Expense Report
4. Proclamation- National Police Week
III.
Public Comments
IV.
Committee Reports
V.
New Business
1. CR-23D Resurfacing- Engineering Proposal Locklear & Assoc.
2. Bid Results- Resurfacing projects in Macclenny II & Whispering Pines
3. Ron Lee, RAB- Light Usage/Scheduling Policy recommendation
4. SHIP Change Order
5. RFQ 2015-01 Proposal Evaluation and Recommendation
VI.
Old Business
1. Pending Business
2. Rules of Procedure
3. Budget
VII.
County Manager
VIII.
County Attorney
IX.
Commissioner Comments
X.
Adjourn
Action Item
Action Item
Action Item
Action Item
Action Item
Information Only
Action Item
Information Only
Public Hearing
1.
Rock Rhoden - Special Exception Appeal
If any member of the public desires to appeal a decision made at these hearings, he or she will need a record of the proceedings
and for that purpose he or she may need to ensure that a verbatim record of the proceedings is transcribed, which record would
include the testimony and evidence upon which the appeal is to be based. In accordance with the American with Disabilities Act,
persons needing a special accommodation of an interpreter to participate in these proceedings should contact the County
Commissioners Office at (904) 259-3613, at least 48 hours prior to the time of the hearing.
BAKER COUNTY BOARD OF COMMISSIONERS
MINUTES
April 7, 2015
The Baker County Board of Commissioners met in a scheduled meeting with the following members
present:
Chairman, James Croft
Commissioner Mark Hartley
Commissioner James Bennett
Commissioner Jimmy Anderson
Commissioner Gordon Crews
Also Present:
County Attorney, Rich Komando
County Manager, CJ Thompson
Clerk, Stacie D. Harvey
Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim
transcripts. For a complete audio recording of the discussion please visit www.bakercountyfl.org/board or contact
Sara Little at sara.little@bakercountyfl.org
REGULAR MEETING
Chairman Croft called the meeting to order and welcomed everyone in attendance. Chairman Croft
led in the pledge and prayer.
Chairman Croft called for an approval of the consent agenda.
Commissioner Gordon Crews moved to approve the consent agenda items which were:
1.
2.
3.
4.
5.
6.
7.
Approval of Minutes- March 17, 2015 - Regular Meeting
Approval of Minutes- March 17, 2015 – Public Hearing
Approval of Minutes- March 17, 2015 – Budget Workshop
Expense Report
Community Action Agency- Dr. Farmer Reappointment
Proclamation- Water Conservation Month
Proclamation- Public Works Week
Commissioner Mark Hartley seconded the motion. Motion carried unanimous.
Ben Crawford appeared before the Board to apologize for vandalizing the gate at St. Mary Shoals
Park. Mr. Crawford stated that he used poor judgement, asked the Board for forgiveness and stated
he would pay for the damages to the gate. The Commissioners thanked Mr. Crawford for coming
forward and taking responsibility for his actions and encouraged him to not make similar mistakes
in the future. C/M Thompson asked the Board that in lieu of prosecution would the Board support
community service and restitution for the damages. Rich Komando clarified to the Board that
formal charges would be at the discretion of the State Attorney office and requested Board
authorization for the County Manager to discuss the option of community service with Mr.
Crawford’s parents since he is a minor. C/M Thompson stated that he would like to have that
information prepared to present to the State Attorney. Commissioner Gordon Crews motioned to
Page 2
MINUTES – Regular Meeting
April 7, 2015
allow the County Manager to meet with Mr. Crawford’s parents to discuss community service and
restitution. Commissioner Jimmy Anderson seconded the motion. Motion carried unanimous.
C/M Thompson presented a request from the Community Action Agency to waive the rental fee
and deposit for an event to be held at the Agriculture Building. C/M Thompson stated this was in
addition to the two dates the Board approved at the March 17th meeting. Commissioner Gordon
Crews motioned to waive the rental fee but not the deposit. Commissioner Mark Hartley seconded
the motion. Motioned carried unanimous.
Morgan Moeller representing the Women’s Center of Jacksonville requested the Board adopt a
Proclamation declaring April as sexual assault awareness month. Commissioner Mark Hartley
motioned to approve the Proclamation. Commissioner Jimmy Anderson seconded the motion.
Motion carried unanimous.
Jean Mangu, legal counsel for First Coast YMCA presented an Interlocal agreement and
Resolution 2015-03 regarding the refinancing of $40,400,000 in bonds. Mrs. Mangu explained that
approval was needed from Baker County due to programs that were located in Baker County were
originally funded with the bonds that were being refinanced.
Commissioner Gordon Crews motioned to read Resolution 2015-03 by title. Commissioner Jimmy
Anderson seconded the motion. The motion carried unanimous.
Rich Komando read Resolution 2015-03 by title which stated:
A RESOLUTION OF BAKER COUNTY, FLORIDA, APPROVING THE
EXECUTION AND DELIVERY OF AN INTERLOCAL AGREEMENT
WITH THE CITY OF JACKSONVILLE, FLORIDA; APPROVING THE
ISSUANCE BY THE CITY OF JACKSONVILLE OF ITS INDUSTRIAL
DEVELOPMENT REVENUE BONDS (YMCA OF FLORIDA’S FIRST
COAST PROJECT), IN ONE OR MORE SERIES, IN THE AGGREGATE
PRINCIPAL AMOUNT NOT TO EXCEED $40,400,000, TO BE ISSUED
FOR THE PURPOSE OF, AMONG OTHER THINGS, PROVIDING
FUNDS TO MAKE A LOAN TO THE YOUNG MEN’S CHRISTIAN
ASSOCIATION OF FLORIDA’S FIRST COAST, INC., A FLORIDA
NONPROFIT CORPORATION, TO REFINANCE THE COST OF THE
ACQUISITION, CONSTRUCTION, RENOVATION, EXPANSION,
IMPROVEMENT AND EQUIPPING OF CERTAIN SOCIAL
SERVICE CENTERS FOR SUCH CORPORATION IN BAKER COUNTY,
FLORIDA; AND PROVIDING OTHER DETAILS AND AN EFFECTIVE
DATE.
Penny Zuber representing the YMCA stated that there were no projects planned for Baker County
at this time. Commissioners informed Mrs. Zuber and Mrs. Mangu of their displeasure with the
YMCA regarding the repairs to the pool that have not been completed in a year. Commissioner
Mark Hartley stated that he was not comfortable approving the Interlocal Agreement and
Page 3
MINUTES – Regular Meeting
April 7, 2015
Resolution without the repairs being done on the pool. Mrs. Zuber explained that a delay in the
bond refinancing would significantly delay the YMCA’s ability to repair the pool. Mrs. Zuber
cited financial constraints by the YMCA inhibited the pool repairs but that refinancing the bonds
would allow them the ability to have the repairs done. Mrs. Zuber stated that a contract was in
place and a building permit has been issued by the City of Macclenny for pool repairs. Mrs. Zuber
committed to having the pool repaired and reopened by the end of May. Commissioner James
Bennett motioned to approve the Interlocal Agreement and Resolution with the condition that the
documents shall not be executed until the County has received a copy of the contract for repairs
with a completion date of May 2015 and a copy of the building permit. Commissioner Mark
Hartley seconded the motion. Motion carried unanimous.
Chairman Croft informed the Board of a vacancy on the St. Mary’s River Management Committee
(SMRMC). Chairman Croft stated that the member could be appointed as “at-large” and did not
require ownership of property along the river. Commissioner Gordon Crews question if the
County was required to participate in the Committee. C/M Thompson stated that there was an
Interlocal agreement regarding Baker County’s participation in the Committee but that it could be
terminated with due notice. James Bennett informed the Board that he was notified by a citizen
regarding possible sunshine violations by the SMRMC. Specifically, meetings that were held at
the White Oak Plantation which is by invitation only. Chairman Croft stated that a lunch is
provided at White Oak for all river clean up volunteers but that no meeting had taken place there.
Commissioner Gordon Crews agreed with the Chairman that in his years of service on the SMRMC
he never witnessed any sunshine law violations.
C/M Thompson presented a draft ESCO RFP for consideration. Mr. Thompson explained this
would be used to replace the HVAC system at the Courthouse that has been discussed for the last
few months. Mr. Thompson stated that an ESCO could be used to guarantee energy savings
through HVAC, lighting and other areas at the Courthouse. C/M Thompson clarified that receiving
proposals from ESCO’s would not require the Board to enter into a contract with any company. If
after review, the County was not interested a traditional RFP could be issued to replace the HVAC
system. After a discussion regarding options, Commissioner Gordon Crews motioned to proceed
with the ESCO RFP. Commissioner Jimmy Anderson seconded the motion. Motion carried
unanimous.
C/M Thompson presented the pending business report which included the following:
Courthouse HVAC conversion- 75% complete. ESCO discussed at Board meeting.
Transportation Center Construction- 75% complete. Project is on schedule. No issues at this time.
LDR Revisions- 75% complete. Mining revisions were presented at the 3/26 LPA meeting and will be
discussed again at 4/23 LPA meeting. Workshop for all other revisions in scheduled for 4/16 at 5:00p.m.
Page 4
MINUTES – Regular Meeting
April 7, 2015
Purchasing Policy Revisions- 25% complete. Draft policy distributed to BOCC for review.
Shade Tree Air Club- 25% complete. Tax abatement is not an option. County could reimburse taxes if it
chooses. Shoals Park is an option if BOCC chooses but work is required to site.
Anti-Fracking Resolution- 0% complete. Commissioners requested more time for research before
considering an ordinance.
LAP Certification- 25% complete. Two employees have completed training. Finalizing SCAT document,
policy statement and assurance document for submittal.
Commissioner James Bennett requested that Rules of Procedure be tabled until the April 21st Board meeting
to allow more time for review. The Board agreed to the request. Commissioner James Bennett motioned
to table Rules of Procedure until April 21, 2015. Commissioner Jimmy Anderson seconded the motion.
Motion carried unanimous.
C/M Thompson requested clarification on future budget workshops. Mr. Thompson asked if beginning at
3:00 p.m. was a good schedule. The Board agreed to schedule all future budget workshops at 3:00 p.m.
Rich Komando informed the Board that the County had been served with papers by Scott Mandel regarding
the Code Enforcement issue from several months ago. Mr. Komando stated he would update the Board
once more information was available. Mr. Komando requested authorization to draft a letter on behalf of
the Sheriff’s office for their annual audit. Mr. Komando stated that he is asked to draft such letters for
clients frequently but since the Sheriff is not his client he is asking for direction from the Board. Mr.
Komando stated that the Sheriff did not have an attorney but that BCDC did. After discussion regarding the
request the Board authorized Mr. Komando to draft the letter for the Sheriff. Commissioner Gordon Crews
motioned to authorize Mr. Komando to draft the requested letter. Commissioner Jimmy Anderson seconded
the motion. Motion carries unanimous.
Stacie Harvey informed the Board of “Operation Green Light” being held in her office on April 18th from
9:00 a.m. until 1:00 p.m.. Mrs. Harvey stated that this was a partnership with the Clerks Association to
assist people in reinstating their driver’s license. Mrs. Harvey stated that the collection fee would be waived
for all that participate and would not have a loss to the County.
Commissioner Gordon Crews informed the Board that he requested the New River landfill reconsider the
potential 50% cut the Counties. Commissioner Crews stated that the Board members agreed to consider his
request.
Commissioner James Bennett motioned to adjourn. Commissioner Gordon Crews seconded the motion.
Motion carried unanimous.
Meeting adjourned.
______________________________________
Stacie D. Harvey, Clerk
_______________________________________
James A. Croft, Chairman
BAKER COUNTY BOARD OF COMMISSIONERS
MINUTES
April 7, 2015
The Baker County Board of Commissioners met in a scheduled meeting with the following members
present:
Chairman, James Croft
Commissioner Mark Hartley
Commissioner James Bennett
Commissioner Jimmy Anderson
Commissioner Gordon Crews
Also Present:
County Attorney, Rich Komando
County Manager, CJ Thompson
Clerk, Stacie D. Harvey
Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim
transcripts. For a complete audio recording of the discussion please visit www.bakercountyfl.org/board or contact
Sara Little at sara.little@bakercountyfl.org
BUDGET WORKSHOP
Chairman Croft called the meeting to order and welcomed all in attendance. Chairman Croft stated that
the purpose of this workshop was to hear a budget over view from David Richardson for EMS and CJ
Thompson for Administration.
David Richardson gave the following presentation regarding his budget:
NUMBER OF CALLS
4500
4000
3614
EMS/Transport Calls
3870
3635
2495
2459
1119
3977
3680
3500
3000
2790
2729
2633
1176
1141
1047
2010
2011
2012
2013
2014
3614
1119
2495
3635
1176
2459
3870
1141
2729
3680
1047
2633
3977
1187
2790
2500
2000
1500
1187
1000
500
0
Combined
Transport
EMS
Page 2
MINUTES- Budget Workshop
April 7, 2015
Increase Annual Call Volume 2010-2014
EMS
Transport
295
68
2010‐2014 GROSS REVENUE
$980,000.00
$960,000.00
$940,000.00
$920,000.00
$900,000.00
$880,000.00
$860,000.00
$840,000.00
$820,000.00
$800,000.00
$780,000.00
$967,553.03 $854,908.00 2010
$876,499.00 $869,652.00 $847,008.00 2011
2012
2013
2014
Gross Revenue $854,908.00 $869,652.00 $847,008.00 $876,499.00 $967,553.03
Page 3
MINUTES- Budget Workshop
April 7, 2015
Page 4
MINUTES- Budget Workshop
April 7, 2015
EMS/Transport Expenses by Major Category:
EMS
$800,000.00
$700,000.00
$600,000.00
$500,000.00
$400,000.00
$300,000.00
$200,000.00
$100,000.00
$‐
2010
2011
2012
2013
2014
Per. Serv. $705,453.33 $736,544.02 $641,050.57 $649,194.84 $756,073.41
Oper.
$106,792.51 $134,773.74 $136,788.58 $184,163.28 $152,541.96
Cap.Outlay $1,000.00 $281,172.36 $29,323.89
$4,621.38
$6,798.22
Page 5
MINUTES- Budget Workshop
April 7, 2015
Transport Rev/Exp.
$600,000.00
$500,000.00
$400,000.00
$300,000.00
$200,000.00
$100,000.00
$‐
2010
Txp.Rev. $474,4
Txp.Exp. $348,5
2011
2012
2013
2014
$476,4
$365,4
$413,6
$404,3
$407,2
$362,4
$423,3
$477,4
Page 6
MINUTES- Budget Workshop
April 7, 2015
Budget Expenditures 2010‐2014
Per.
Serv.
EMS
Transport
EMS
Transport
EMS
Transport
EMS
Transport
EMS
Transport
2010
2010
2011
2011
2012
2012
2013
2013
2014
2014
$
$
$
$705,453.33 302,745.72 736,544.02 $320,498.40 $641,050.57 362,996.96 $649,194.84 $314,312.58 $756,073.41 $412,956.57 $5,201,826.40
Oper.
$
$
Exp. $106,792.51 44,519.84 134,773.74
Cap.Out.
Total
Total
$
1,000.00
$
1,312.73
$
281,172.36
$
$
$
$
44,990.69 $136,788.58 41,387.51 $184,163.28 48,119.53 $152,541.96 64,465.50
$
-
$
29,323.89
$
-
$
4,621.38
$
-
$
6,798.22
$
-
$
958,543.14
$
324,228.58
$
$
$
$813,246.60 348,578.29 1,152,490.12 $365,489.09 $807,163.04 404,384.47 $837,976.50 $362,432.11 $915,413.59 $477,422.07 $6,484,595.88
Page 7
MINUTES- Budget Workshop
April 7, 2015
EMS ‐ 911
SUMMARY OF THE 2015/2016 BUDGET
ACTUAL APPROVED ACTUAL APPROPRIATION EXPENDITURES BUDGET EXPENDITURES REQUEST CATEGORY
2013/14
2014/15
12/31/14
2015/16
(1)
(2)
Personal Services (Sched. I ) Operating Expenses (Sched. II)
Operating Capital Outlay (Sched. III)
Non‐Operating (Sched. IV)
Total Expenditures
(3)
(4)
(5)
INCREASE/ COUNTY APPROVED (DECREASE) MANAGER AMOUNT AMOUNT
RECOMMENDED 2015/16
(6)
(6a)
(7)
797,739.00 185,985.19 801,697.55 3,958.55
156,100.00 26,424.13 157,100.00 1,000.00
10,000.00
‐
9,000.00 1,000.00
963,839.00 212,409.32 967,797.55 3,958.55
EMS ‐ Transport
SUMMARY OF THE 2015/2016 BUDGET
APPROPRIATION CATEGORY
(1)
Personal Services (Sched. I ) Operating Expenses (Sched. II)
Operating Capital Outlay (Sched. III)
Non‐Operating (Sched. IV)
Total Expenditures
ACTUAL APPROVED ACTUAL INCREASE/ COUNTY APPROVED EXPENDITURES BUDGET EXPENDITURES REQUEST (DECREASE) MANAGER AMOUNT 2013/14
2014/15
12/31/14
2015/16
AMOUNT
RECOMMENDED 2014/15
(2)
(3)
(4)
(5)
(6)
(6a)
(7)
467,090.00 98,851.51 476,427.84 9,337.84
70,830.00 1,027.76 70,900.00 70.00
‐
6,500.00
4,000.00 2,500.00
544,420.00 99,879.27 551,327.84 6,907.84
Page 8
MINUTES- Budget Workshop
April 7, 2015
Complete discussions concerning the budget presentation by Mr. Richardson can be heard on the audio
file.
Chairman Croft requested that the workshop be recessed until after the regular Board meeting to continue
the discussions and allow the County Manager adequate time to present his budget.
Chairman Croft recessed the budget workshop.
Chairman Croft reopened the workshop.
C/M Thompson gave the following presentation regarding the Administration budget:
OVERVIEW:
FY 15/16 Request- $865,749



Personnel Services- $521,955
Operating Expenses- $343,794
Capital Outlay- $0
BUDGETED AMOUNT TREND:
$1,100,000
$1,000,000
$900,000
$800,000
Total Personnel Services
$700,000
Total Operating Expenses
$600,000
Total BOCC
$500,000
$400,000
$300,000
FY09/10 FY10/11 FY11/12 FY12/13 FY13/14 FY14/15 FY15/16
Page 9
MINUTES- Budget Workshop
April 7, 2015
ACTUAL EXPENSE TREND:
$1,000,000
$900,000
$800,000
$700,000
Total Personnel Services
Total Operating Expenses
$600,000
Total BOCC
$500,000
$400,000
$300,000
FY09/10 FY10/11 FY11/12 FY12/13 FY13/14 FY14/15 FY15/16
PERSONEL SERVICES DETAILED:








Executive Salaries- $148,691
Regular Salaries- $112,640
FICA- $19,992
Retirement- $83,104
Insurance- $31,529
HRA Contribution- $30,000
Worker’s Compensation- $91,000
Unemployment Compensation- $5,000
Total: $521,955
OPERATING EXPENSES DETAILED:





Professional Services- $16,500
- Rhett Bullard (VAB Attorney)- $4,500
- Chris Doolin- $12,000
Accounting and Auditing- $94,300
Travel & Per Diem- $1,500
Communications- $18,000
- Microsoft Licenses- $5,088
- NEFCOM- $12,900
Postage- $20,400
- Courthouse Postage- $12,000*
Page 10
MINUTES- Budget Workshop
April 7, 2015













- Tax Notices- $2,950
- Trim Notices- $4,500
- BOCC Postage- $400
- Misc. Supplies- $550
Electric- $20,000
Water- $1,200
Gas- $200
Rentals & Leases- $4,000
- Postage Machine- $2,500
- Copier Lease- $1,500
Insurance & Surety- $121,000
Repairs & Maintenance- $20,000
Vehicle Repairs & Maintenance- $500
Advertising- $1,500
Office Supplies- $1,500
Operating Supplies- $6,000
Fuel- $500
Books, Publications & Memberships- $16,294
- NE FL Regional Transportation Commission- $5,770
- Small County Coalition- $4,850
- FL Association of Counties- $2,980
- NE FL Economic Development Partnership- $2,691
Training- $400
Total: $343,794
Complete discussions concerning the budget presentation by Mr. Thompson can be heard on the audio
file.
Meeting adjourned.
_____________________________________
Stacie D. Harvey, Clerk
_______________________________________
James A. Croft, Chairman
SUNGARD PENTAMATION
DATE: 04/14/2015
TIME: 14:37:29
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
1
SELECTION CRITERIA: transact.gl_cash=’104000’ and transact.ck_date>=’20150330 00:00:00.000’
ACCOUNTING PERIOD: 7/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
104000
74714
104000
74714
104000
74714
TOTAL CHECK
03/30/15 110
03/30/15 110
03/30/15 110
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74715
74715
74715
74715
74715
74715
74715
74715
74715
74715
74715
03/31/15
03/31/15
03/31/15
03/31/15
03/31/15
03/31/15
03/31/15
03/31/15
03/31/15
03/31/15
03/31/15
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
74718
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
CLAY ELECTRIC CORPO 33
CLAY ELECTRIC CORPO 33
CLAY ELECTRIC CORPO 33
54300
54300
54300
MARG PK ST LI/HW 12
JONESVILLE PK/REC L
POWER POLE−MARG PK
0.00
0.00
0.00
0.00
18.56
56.22
17.96
92.74
109
109
109
109
109
109
109
109
109
109
109
CITY
CITY
CITY
CITY
CITY
CITY
CITY
CITY
CITY
CITY
CITY
11
158
291
27
20
15
32
21
351
25
33
54302
54302
54302
54302
54302
54302
54304
54302
54305
54302
54300
ADMIN BUILDING
PUBLIC DEFENDER
AG CENTER/1025 W MA
EM SERV/1190 W MAC
COURTHOUSE
TAX COL/PA/SUPV OF
LIBRARY
MAINT OFF/323 W OHI
COURT SERVICES
BUILDING DEPARTMENT
RECR BLDG/490 NORTH
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
44.96
50.08
242.65
115.51
203.70
144.14
34.44
39.88
46.18
46.07
305.75
1,273.36
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
351
351
33
331
20
33
15
33
33
351
33
33
32
351
291
25
11
158
33
351
351
291
291
27
32
33
33
33
331
15
27
27
33
54305
54301
54300
54609
54301
54300
54301
54300
54300
54305
54300
54300
54301
54305
54301
54301
54301
54301
54300
54306
54306
54301
54301
54301
54301
54300
54300
54300
54300
54301
54301
54301
54300
OLD JAIL/56 N 2ND S
OUTDOOR LGT−M C.O.A
REC DPT−MINGER FIEL
SAND COMM CENTER
COURTHOUSE
WOMEN’S SOFTBALL FL
TAX COLL/PA/ELECTIO
OL−1 MINGER FIELD
VOLLEYB CT−25N 8TH
42 W MCIVER OLD JAI
480 6TH ST SFTBL
480 6TH ST SFTBL OL
LIBRARY PARKING LOT
COURT SERVICES BLDG
AG CNTR/OUTDR LGHT
360 E SHUEY AVE/B &
ADMINISTRATION BLDG
PUBLIC DEFENDER
SEC.LIGHT/BLAIR&N B
MACC−COUNCIL ON AGI
MACC−COUNCIL ON AGI
AG CENTER
AG CENTER
EMERGENCY OPERATION
LIBRARY
REC. DEPT/KNABB CMP
REC.DEPT/SCOREBD/BL
REC DEPT/KNABB SPRT
42 W MCIVER OLD JAI
32 N 5TH/OUTDOOR LG
STORAGE BLDG/EOC
FIRE STA #70 − SAND
REC DP−SOFTBALL FIE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,230.77
23.61
153.91
23.12
4,643.87
175.14
1,431.19
11.92
8.07
10.24
115.07
10.24
10.24
29.44
10.24
359.11
665.50
187.40
32.00
32.88
1,315.97
44.68
537.11
636.64
808.37
1,093.39
8.07
71.30
99.69
10.24
27.54
230.63
511.64
14,559.23
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
SUNGARD PENTAMATION
DATE: 04/14/2015
TIME: 14:37:29
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
2
SELECTION CRITERIA: transact.gl_cash=’104000’ and transact.ck_date>=’20150330 00:00:00.000’
ACCOUNTING PERIOD: 7/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74719
74719
74719
74719
74719
74719
74719
74719
74719
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
33
34
33
39
27
33
34
39
39
54300
54300
54300
54301
54301
54300
54300
54301
54301
RECREATION DEPT
DOG POUND 14564 SCR
RIDING ARENA LIGHTS
SHOALS PARK BATHRMS
RESCUE TOWER
ARENA CONCESSION ST
NEW BLDG./ANIMAL CT
ODIS YARB RD/SHOALS
SHOALS PK BATHRMS #
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
43.86
220.22
56.11
23.08
113.57
39.60
133.19
23.08
60.63
713.34
104000
74720
04/02/15 1446
ALICIA R LAMBORN
29
54000
APRIL TRAVEL EXPNS
0.00
100.00
104000
74721
104000
74721
TOTAL CHECK
04/02/15 43
04/02/15 43
B GORDON CREWS
B GORDON CREWS
11
11
54000
54910
APRIL TRAVEL EXPNS
APRIL CELL PHONE
0.00
0.00
0.00
100.00
50.00
150.00
104000
74722
04/02/15 1896
MICHAEL A DAVIS
29
54000
APRIL TRAVEL EXPNS
0.00
200.00
104000
74724
04/02/15 2137
SHAINA L BENNETT
29
54000
APRIL TRAVEL EXPNS
0.00
100.00
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74736
74736
74736
74736
74736
74736
74736
04/08/15
04/08/15
04/08/15
04/08/15
04/08/15
04/08/15
04/08/15
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
33
33
33
33
33
33
33
54400
54400
54400
54400
54400
54400
54400
KNABB SPORTS CMPLX
MARGARETTA PARK
VETERANS PARK
JONESVILLE PARK
VOLLEYBALL COURTS
TAYLOR PARK
BOY SCOUT LANDING
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
90.00
45.00
100.00
45.00
90.00
45.00
90.00
505.00
104000
74737
04/08/15 1252
AMERICAN ENTERPRISE 001
218500
P14 DEDUCTIONS
0.00
135.00
104000
74738
04/08/15 33
AUS FLORIDA GROUP L 20
54600
CLEAN MATS/COURTHSE
0.00
41.10
104000
74740
04/08/15 89
CAPITAL GUARDIAN TR 001
218700
P14 DEDUCTIONS
0.00
250.00
104000
74741
04/08/15 2346
CARPENTERS INDUSTRI 001
218500
P14 DEDUCTIONS
0.00
160.00
104000
74742
04/08/15 1797
CARR, RIGGS & INGRA 11
53200
AUDIT PROG BILLING
0.00
32,000.00
104000
74744
04/08/15 209
GENE HARVEY, TAX CO 15
59180
MARCH REQUEST
0.00
13,853.84
104000
74745
04/08/15 21
HAYT,HAYT&LANDAU, P 001
218900
11−136−SC DEDUCTION
0.00
100.00
104000
74746
04/08/15 2351
KOPELOUSOS,BRADLEY
53100
MARCH RETAINER
0.00
4,500.00
104000
74748
04/08/15 311
NATIONWIDE RETIREME 001
218700
P14 DEDUCTIONS
0.00
228.82
104000
74749
04/08/15 360
RELIASTAR LIFE INSU 001
218700
P14 DEDUCTIONS
0.00
26.76
104000
74751
04/08/15 279
STACIE D. HARVEY, C 12
59180
APRIL REQUEST
0.00
8,122.25
326
326
326
326
326
326
326
326
326
1743
1743
1743
1743
1743
1743
1743
REMC
REMC
REMC
REMC
REMC
REMC
REMC
REMC
REMC
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
RE
RE
RE
RE
RE
RE
RE
16
SUNGARD PENTAMATION
DATE: 04/14/2015
TIME: 14:37:29
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
3
SELECTION CRITERIA: transact.gl_cash=’104000’ and transact.ck_date>=’20150330 00:00:00.000’
ACCOUNTING PERIOD: 7/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74754
04/08/15 419
VALIC
001
218700
P14 DEDUCTIONS
0.00
325.00
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
74757
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
20
20
157
27
11
21
25
157
32
158
22
27
18
18
18
18
11
11
11
11
11
11
11
11
11
18
930
29
29
32
33
34
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
ELEVATOR−COURTHOUSE
ELEVATOR/COURTHOUSE
STATE ATTORNEY
STA 70/REC #63/FIRE
BOCC LINES/$325 L D
MAINTENANCE DEPT.
BLDG DEPT−INSPEC LI
STATE ATTORNEY−FAX
LIBRARY − FAX
PUBLIC DEF − FAX
CIR CT FAX/REC #328
RESCUE/DAVID R.
DATA LINE − CLERK
DATA LINE − CLERK
DATA LINE − CLERK
ALARM @ CLERK’S CIV
RADIO LOOP
RADIO LOOP
RADIO LOOP
RADIO LOOP
RADIO LOOP
RADIO LOOP
RADIO LOOP
TDD PHONE/ADMINISTR
ADMINISTRATION FAX
CLERK’S OFFICE/ FAX
COUNTY JUDGE’S FAX
COUNTY EXTENSION SV
CO EXT SVC−DATA LIN
LIBRARY
RECREATION DEPT
ANIMAL CONTROL
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20.22
20.22
29.63
86.63
774.95
119.77
61.25
20.22
39.12
22.83
20.22
87.88
36.58
73.16
73.16
36.58
36.58
36.58
36.58
36.58
36.58
36.58
36.58
40.93
36.68
20.22
20.22
128.42
81.63
285.65
50.23
111.96
2,554.42
TOTAL CASH ACCOUNT
0.00
79,990.86
TOTAL FUND
0.00
79,990.86
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
SUNGARD PENTAMATION
DATE: 04/14/2015
TIME: 14:37:29
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
4
SELECTION CRITERIA: transact.gl_cash=’104000’ and transact.ck_date>=’20150330 00:00:00.000’
ACCOUNTING PERIOD: 7/15
FUND − 103 − ROAD & BRIDGE FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
FPL
FPL
FPL
FPL
FPL
FPL
FPL
55
55
55
55
55
55
55
54301
54301
54301
54301
54301
54301
54301
16256 US HWY 90 TF
SIGN & TIRE SHOP− R
ROAD DEPT/SL’S
ROAD YARD
ROAD DEPARTMENT
ROAD DEPARTMENT
ROAD DEPARTMENT
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7.88
137.06
1,095.79
106.74
82.53
23.06
30.29
1,483.35
55
55
55
54301
54301
54301
CAU LIGHT−BOB BURNS
ST LIGHT @ 125 N/25
121 N CAUTION LGT−R
0.00
0.00
0.00
0.00
27.65
13.08
25.57
66.30
55
55
55
55
54100
54100
54100
54100
ROAD
ROAD
ROAD
ROAD
DEPT − COMPUTE
DEPARTMENT
DEPARTMENT
DEPARTMENT − F
0.00
0.00
0.00
0.00
0.00
39.23
71.53
41.88
81.63
234.27
74718
74718
74718
74718
74718
74718
74718
200
200
200
200
200
200
200
104000
74719
104000
74719
104000
74719
TOTAL CHECK
04/01/15 326
04/01/15 326
04/01/15 326
OKEFENOKE REMC
OKEFENOKE REMC
OKEFENOKE REMC
104000
104000
104000
104000
TOTAL CHECK
74757
74757
74757
74757
04/09/15
04/09/15
04/09/15
04/09/15
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
104000
74758
04/14/15 140
DELL MARKETING L P
55
56400
PO39926/3 COMPUTERS
0.00
2,672.40
104000
74760
04/14/15 267
L V HIERS INC
55
55210
PO40002/SHOP SUPPLI
0.00
560.50
104000
74761
04/14/15 945
LEGACY ENGINEERING
55
55300
PO40006/SOIL TEST
0.00
300.00
104000
74762
04/14/15 928
MACCLENNY EQUIP & T 55
56400
PO40003/BATWING MOW
0.00
15,500.00
104000
74763
104000
74763
TOTAL CHECK
04/14/15 284
04/14/15 284
MACCLENNY MOTOR PAR 55
MACCLENNY MOTOR PAR 55
54602
54602
PO39992/UTILTY ROLL
PO39992/HOSE,FITTIN
0.00
0.00
0.00
28.49
76.25
104.74
104000
74764
04/14/15 2279
METAL MASTERS OF FL 55
55300
PO39929/PIPE,COLD R
0.00
1,322.90
104000
74765
04/14/15 300
MORAN AUTO PARTS
55
54602
PO40004/OIL,FUEL FI
0.00
75.93
104000
74766
04/14/15 336
PHIL ALLEN INC
55
55210
PO39967/DRILL PRESS
0.00
1,216.91
104000
74767
04/14/15 353
VCNA PRESTIGE CONCR 55
55300
PO39935/ROAD MATERI
0.00
1,044.00
TOTAL CASH ACCOUNT
0.00
24,581.30
TOTAL FUND
0.00
24,581.30
445
445
445
445
FLORIDA
FLORIDA
FLORIDA
FLORIDA
T
T
T
T
SUNGARD PENTAMATION
DATE: 04/14/2015
TIME: 14:37:29
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
5
SELECTION CRITERIA: transact.gl_cash=’104000’ and transact.ck_date>=’20150330 00:00:00.000’
ACCOUNTING PERIOD: 7/15
FUND − 104 − FINE & FORFEITURE FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74739
104000
74739
104000
74739
TOTAL CHECK
04/08/15 1670
04/08/15 1670
04/08/15 1670
BAKER CORRECTIONAL
BAKER CORRECTIONAL
BAKER CORRECTIONAL
71
71
71
58111
58111
58111
HSNG CREDIT OCT−MAR
PREPYMNT APR−JUNE
INMATE MEDCL/JUN 14
0.00
0.00
0.00
0.00
−38,886.66
963,690.00
6,575.07
931,378.41
104000
04/08/15 2314
TRI COUNTY PROBATIO 28
58111
DMAP 73 DAYS @ $22
0.00
1,606.00
04/09/15 445
04/09/15 445
NORTHEAST FLORIDA T 90
NORTHEAST FLORIDA T 90
54100
54100
HOLDING CELL
FAX − SECURITY
0.00
0.00
0.00
21.32
21.02
42.34
TOTAL CASH ACCOUNT
0.00
933,026.75
TOTAL FUND
0.00
933,026.75
74752
104000
74757
104000
74757
TOTAL CHECK
SUNGARD PENTAMATION
DATE: 04/14/2015
TIME: 14:37:29
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
6
SELECTION CRITERIA: transact.gl_cash=’104000’ and transact.ck_date>=’20150330 00:00:00.000’
ACCOUNTING PERIOD: 7/15
FUND − 105 − FIRE DEPARTMENT FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74715
03/31/15 109
CITY OF MACCLENNY
54
54303
FIRE STA/JEFF ST RO
0.00
37.04
104000
104000
104000
104000
104000
TOTAL CHECK
74719
74719
74719
74719
74719
04/01/15
04/01/15
04/01/15
04/01/15
04/01/15
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
54
54
54
54
54
54301
54301
54301
54301
54301
BAXTER FIRE STA #60
FIRE STA #40−TAYLOR
FIRE STA #20−N MACC
FIRE STA #30−CUYLER
FIRE STA 40−SEC LIG
0.00
0.00
0.00
0.00
0.00
0.00
59.05
34.30
98.92
52.04
45.38
289.69
104000
74725
04/07/15 2235
BRADLEY J CLARK (SC 54
51300
MARCH FIRE RUNS
0.00
126.50
104000
74726
04/07/15 2208
CHEYENNE K MURRAY ( 54
51300
MARCH FIRE RUNS
0.00
162.00
104000
74727
04/07/15 357
CHRIS TAYLOR
54
51300
MARCH FIRE RUNS
0.00
42.00
104000
74728
04/07/15 99
CHRISTOPHER MIRACLE 54
51300
MARCH FIRE RUNS
0.00
66.00
104000
74729
04/07/15 1717
JENNIFER DAVIS (NC) 54
51300
MARCH FIRE RUNS
0.00
96.00
104000
74730
04/07/15 797
JOHN T DYAL (NC)
54
51300
MARCH FIRE RUNS
0.00
240.00
104000
74732
04/07/15 791
MARK RENNINGER (SC) 54
51300
MARCH FIRE RUNS
0.00
123.50
104000
74733
04/07/15 1992
TANYA ANDERSON
54
51300
MARCH FIRE RUNS
0.00
72.00
104000
74734
04/07/15 809
THOMAS DYAL (NC)
54
51300
MARCH FIRE RUNS
0.00
60.00
104000
74735
04/07/15 2181
WILLIAM PRIMO (SC)
54
51300
MARCH FIRE RUNS
0.00
594.00
04/09/15 445
04/09/15 445
NORTHEAST FLORIDA T 54
NORTHEAST FLORIDA T 54
54100
54100
FIRE STATION 50 GLE
FIRE/STEVE M.
0.00
0.00
0.00
87.90
24.22
112.12
TOTAL CASH ACCOUNT
0.00
2,020.85
TOTAL FUND
0.00
2,020.85
104000
74757
104000
74757
TOTAL CHECK
326
326
326
326
326
REMC
REMC
REMC
REMC
REMC
SUNGARD PENTAMATION
DATE: 04/14/2015
TIME: 14:37:29
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
8
SELECTION CRITERIA: transact.gl_cash=’104000’ and transact.ck_date>=’20150330 00:00:00.000’
ACCOUNTING PERIOD: 7/15
FUND − 111 − CIVIC CENTER PROJECT FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
SALES TAX
AMOUNT
104000
04/07/15 121
MACCLENNY LIONS CLU 48
0.00
1,000.00
TOTAL CASH ACCOUNT
0.00
1,000.00
TOTAL FUND
0.00
1,000.00
74731
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
54800
POSSUM IN THE PARK
SUNGARD PENTAMATION
DATE: 04/14/2015
TIME: 14:37:29
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
9
SELECTION CRITERIA: transact.gl_cash=’104000’ and transact.ck_date>=’20150330 00:00:00.000’
ACCOUNTING PERIOD: 7/15
FUND − 116 − SOLID WASTE
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
104000
74714
03/30/15 110
104000
74718
104000
74718
104000
74718
TOTAL CHECK
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
CLAY ELECTRIC CORPO 65
54301
RECY ST−MUD LAKE RO
0.00
62.44
04/01/15 200
04/01/15 200
04/01/15 200
FPL
FPL
FPL
65
65
65
54301
54301
54301
JEFF STARLING−SOLID
HOSS KELLER−SOLID W
SR 228 − SOLID WAST
0.00
0.00
0.00
0.00
30.17
35.06
56.14
121.37
104000
74719
104000
74719
104000
74719
TOTAL CHECK
04/01/15 326
04/01/15 326
04/01/15 326
OKEFENOKE REMC
OKEFENOKE REMC
OKEFENOKE REMC
65
65
65
54301
54301
54301
125 N GLEN RECY SIT
CUYLER RECY SITE 12
RECY SITE−STEELBRID
0.00
0.00
0.00
0.00
127.48
50.86
48.99
227.33
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74736
74736
74736
74736
74736
74736
74736
74736
74736
04/08/15
04/08/15
04/08/15
04/08/15
04/08/15
04/08/15
04/08/15
04/08/15
04/08/15
1743
1743
1743
1743
1743
1743
1743
1743
1743
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
PITSTOP
65
65
65
65
65
65
65
65
65
54400
54400
54400
54400
54400
54400
54400
54400
54400
GLEN DUMP SITE
CUYLER DUMP SITE
228 DUMP SITE
SANDERSON DUMP SITE
OLUSTEE DUMP SITE
YARD,LIMBS DUMP SIT
BAXTER DUMP SITE
MUDLAKE DUMP SITE
STEEL BRIDGE DUMP
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
45.00
45.00
45.00
45.00
45.00
45.00
45.00
45.00
45.00
405.00
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74757
74757
74757
74757
74757
74757
74757
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
04/09/15
445
445
445
445
445
445
445
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
65
65
65
65
65
65
65
54100
54100
54100
54100
54100
54100
54100
MUDLAKE RECY SITE
CUYLER RECYCLE SITE
SR 228 RECYCLE SITE
GLEN RECYCLING SITE
121 N RECYCLING SIT
SANDERSON RECY SITE
BAXTER RECYCLING SI
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
36.68
36.68
39.12
37.45
36.68
36.68
37.45
260.74
104000
74759
04/14/15 212
GLEN CASH STORE INC 65
55210
PO39993/BOOTS,RAKES
0.00
48.82
TOTAL CASH ACCOUNT
0.00
1,125.70
TOTAL FUND
0.00
1,125.70
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
PORTABLE
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
RE
RE
RE
RE
RE
RE
RE
RE
RE
T
T
T
T
T
T
T
SUNGARD PENTAMATION
DATE: 04/14/2015
TIME: 14:37:29
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
10
SELECTION CRITERIA: transact.gl_cash=’104000’ and transact.ck_date>=’20150330 00:00:00.000’
ACCOUNTING PERIOD: 7/15
FUND − 119 − COURT FACILITY FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
SALES TAX
AMOUNT
104000
04/08/15 2314
TRI COUNTY PROBATIO 922
0.00
1,250.00
TOTAL CASH ACCOUNT
0.00
1,250.00
TOTAL FUND
0.00
1,250.00
74753
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
54618
MARCH G.B.B.
SUNGARD PENTAMATION
DATE: 04/14/2015
TIME: 14:37:29
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
11
SELECTION CRITERIA: transact.gl_cash=’104000’ and transact.ck_date>=’20150330 00:00:00.000’
ACCOUNTING PERIOD: 7/15
FUND − 122 − SHIP FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
04/02/15 2284
ROCK CONTR CUSTOM H 99
53400
MARK DONLEY NEW CON
0.00
65,000.00
TOTAL CASH ACCOUNT
0.00
65,000.00
TOTAL FUND
0.00
65,000.00
TOTAL REPORT
0.00
1,114,610.23
74723
DEPT/FUND
PROCLAMATION
To recognize National Police Week 2015 and to honor the service and sacrifice of those law
enforcement officers killed in the line of duty while protecting our communities and
safeguarding our democracy.
WHEREAS, there are approximately 900,000 law enforcement officers serving in
communities across the United States, including the dedicated members of the Baker
County Sheriff’s Office.
WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each
year, resulting in approximately 16,000 injuries;
WHEREAS, since the first recorded death in 1791, more than 20,000 law enforcement
officers in the United States have made the ultimate sacrifice and been killed in the line
of duty, including 2 members of the Baker County Sheriff’s Office;
WHEREAS, the names of these dedicated public servants are engraved on the walls of
the National Law Enforcement Officers Memorial in Washington, D.C.;
WHEREAS, 127 new names of fallen heroes are being added to the National Law
Enforcement Officers Memorial this spring, including 117 officers killed in 2014 and
156 officers killed in previous years;
WHEREAS, the service and sacrifice of all officers killed in the line of duty will be
honored during the National Law Enforcement Officers Memorial Fund’s 27th Annual
Candlelight Vigil, on the evening of May 13, 2015;
WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place
this year on May 10-16;
WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all
fallen officers and their families and U.S. flags should be flown at half-staff;
NOW, THEREFORE, The Baker County Board of Commissioners formally designates
May 10-16, 2015, as
POLICE WEEK
in Baker County , and publicly salutes the service of law enforcement officers in our
community and in communities across the nation.
PASSED AND DULY ADOPTED in regular session this 21st day of April, 2015.
Baker County Board of County Commissioners
_________________________________________
James A. Croft, Chairman
Attest:
___________________________________
Stacie D. Harvey, Clerk
Baker County Recreation Advisory Board
Light Usage/Scheduling Policy Recommendation
All recreation facilities will have a facility fee of $60 for the usage of the facility. The fee amount
will be $60 per team and will be broken down per season. If a sport is a yearlong event then this
will be broken down into two six month seasons. All fees collected will go back into the recreation
fund for the following.
Utilities : Electrical, Sewer, Water
Facility maintenance & supplies
Facility improvements
All groups will be responsible for this fee
All County Rec. league teams: Little League, Babe Ruth, Cal Ripken, or Pony League teams.
All travel ball teams.
Church league teams
City league teams
All organizations and private teams
All sports will fall under this option and it will be per team not per organization or group.
The Baker County Riding Arena utilities will be leased to the riding club. The riding club will be
responsible for paying all utility bills.
This option will exclude Shoals Park.
MEMORANDUM
TO:
County Commissioners
FROM:
CJ Thompson, County Manager
RE:
Evaluation of RFQ 2015-01 Proposals
DATE:
April 16, 2015
We received seven responses to RFQ 2015-01: Continuing Contract for Engineering Services.
The responses were individually evaluated by Robert Fletcher, Scott Herring, Ed Preston and
myself. The evaluation matrix used had a 100 point maximum. The results are included in the
table below.
Firm
Reviewer #1
Reviewer #2
Reviewer #3
Reviewer #4
Total
Tarbox
CPH
Stone
Engineering
Edwards
Engineering
CHW
Jones
Edmunds
NF
Professional
Services
88
73
90
91
90
82
86
90
354
336
82
87
84
82
335
84
89
78
82
333
83
85
89
65
322
87
88
90
55
320
61
90
81
72
304
Based on the separation between the highest ranked firm and the second ranked firm, it is staff’s
recommendation that the BOCC authorize staff to move forward with negotiating with Tarbox
Consulting and Design.
Pending Business
PENDING BUSINESS ITEM
Courthouse HVAC conversion recommendation
PRIORITY
High
STATUS
Transportation Center Construction
High
In Progress
LDR Revisions
Purchasing Policy Revisions
High
Normal
In Progress
In Progress
Shade Tree Air Plane Club - Tax Abatement /
Alternative Location
Normal
Anti-Fracking Resolution
LAP Certification
In Progress
START DATE
2/1/2014
DUE DATE
4/30/2015
% COMPLETE
75%
07/01/2015
75%
05/06/2014
11/18/2014
10/01/2014
01/31/2015
75%
25%
In Progress
03/03/2015
04/07/2015
25%
Normal
In Progress
03/03/2015
04/07/2015
0%
Normal
In Progress
03/01/2015
06/30/2015
25%
COMMENTS
Decision made to move forward with ESCO RFP. Draft in
process.
Project is on schedule. No issues at this time.
Workshop for all other revisions held 4/16. Mining revisions
will be discussed again at 4/23 LPA meeting.
Draft purchasing policy distributed to BOCC for review.
Abatement is not an option. The county may choose to
reimburse the property owner if it chooses. Shoals Park is an
option if the BOCC chooses but work is required to make a site
suitable.
Commissioners requested more time for research and
information prior to considering an ordinance
The policy statement, nondiscrimination complaint form, and
the policy signature statement have been finalized. Continuing
to work with FDOT staff to review SCAT form prior to
submittal.
BAKER COUNTY BOARD
OF COUNTY COMMISSIONERS
Rules of Procedure
Revised: April 7, 2015
1 Table of Contents
PUBLIC PARTICIPATION IN COUNTY GOVERNMENT ............................................................... 4 I. A. Commission Meetings to be Open to the Public ................................................................................4 B. Appearance before the Commission ..................................................................................................4 C. Public Comments and Inquiries .........................................................................................................5 D. Commission Meetings - Regular ........................................................................................................6 E. Commission Meetings - Special.........................................................................................................6 F. Commission Meetings - Emergency ..................................................................................................6 G. Informal Commission Meetings - Inspection Trips, Retreats ............................................................7 H. Public Hearings – Time & Location ..................................................................................................7 I. Public Hearing – Procedures ..............................................................................................................8 J. Public Records – Inspection & Duplication .....................................................................................10 K. Commission Mail – Circulation, Public Review & Duplication ...................................................... 10 L. Advisory Boards/Committees .......................................................................................................... 11 II. PREPARATION OF AGENDA; ORDER OF BUSINESS ................................................................. 12 A. Preparation of Agenda ..................................................................................................................... 12 B. Agenda Material ............................................................................................................................... 12 C. Meeting - Order of Business ............................................................................................................ 12 D. Quorum ............................................................................................................................................ 13 E. Required Attendance of Officials..................................................................................................... 14 F. Parliamentarian - Minutes ................................................................................................................ 14 G. Sergeant at Arms .............................................................................................................................. 14 H. Rules of Order and Debate ............................................................................................................... 15 I. Voting .............................................................................................................................................. 15 J. Conflict of Interest ........................................................................................................................... 16 K. Ordinances ....................................................................................................................................... 16 L. Resolutions ....................................................................................................................................... 17 M. Motions ............................................................................................................................................ 17 N. Reconsideration of Action Previously Taken................................................................................... 17 O. Rescinding Action Previously Taken ............................................................................................... 17 III. GENERAL PROVISIONS .............................................................................................................. 18 A. Newly-Elected Commissioners ........................................................................................................ 18 B. Swearing-in Ceremony .................................................................................................................... 18 C. Election of Chair and Vice-Chair ..................................................................................................... 18 2
D. Commission Chair - Presiding Officer ............................................................................................. 18 E. Commission Appointments to Boards and Committees .................................................................. 19 F. Appointment of Commission Liaisons............................................................................................. 20 G. Suspension and Construction of Rules ............................................................................................. 20 IV. APPENDIX 1: GUIDELINES FOR BOARDS & COMMITTEES ............................................... 21 3
I.
PUBLIC PARTICIPATION IN COUNTY GOVERNMENT
A. Commission Meetings to be Open to the Public
All meetings of the Baker County Commission, and of committees thereof, shall be open
to the public in accordance with the Florida Government in the Sunshine Law, Section
286.011, Florida Statutes.
1.
The exception shall be those meetings statutorily exempt, such as executive
collective bargaining sessions- Section 447.605(1), Florida Statutes; meetings
regarding risk management claims - Section 768.28(15), Florida Statutes; and
litigation meetings pursuant to Section 286.011(8) Florida Statutes. The
Commission shall follow all statutory requirements for exempt meetings.
2.
All regular and special meetings of the Commission will be conducted in a
publicly owned or controlled building and open to the public.
3.
For public safety purposes, no signs or placards mounted on sticks, posts,
poles or similar structures will be allowed in County Commission meetings.
Other signs, placards, or banners shall not disrupt meetings or interfere with a
person in the audience's ability to observe the meeting.
4.
The County shall provide all persons with disabilities the assistance that is
necessary to enable them to effectively participate in Commission meetings.
B. Appearance before the Commission
Persons desiring to address the Commission on a pending matter or which needs the
attention of the Commission may do so upon recognition and introduction by the Chair. To
ensure that everyone has an opportunity to participate, the following procedures shall
govern:
1.
Fill out a speaker card and provide it to the Board Secretary.
2.
After being recognized by the chair, the person should:
a. Step up to the speaker's rostrum and state their name and address.
b. Unless further time is granted by the Chair, limit the comments to three
minutes;
c. Address all remarks to the Commission as a body, and not to individual
member thereof;
d. Make comments and present documents to the Chair. Speakers should
make comments that are concise and present data they wish the
Commission to consider. No person may speak more than once on the
same subject unless granted permission by the Chair.
4
3.
The Commission may discuss the issue, assign it to a committee, refer it to the
manager or attorney or take action if they choose to do so.
4.
No person other than a member of the Commission, and the person having the
floor, shall participate in the discussion without being recognized by the
Chair. Questions should be directed through the Chair.
5.
Disruptive conduct by any participate is not acceptable and the guilty party
may be removed from the room by the chair.
6.
A person may not interfere or interrupt the orderly procedure of the
Commission meeting and interrupt the recognized speaker.
7.
If the Chair declares an individual out-of-order, the individual will be
requested to relinquish the speaker's rostrum and failure to do so will result in
removal from the meeting pursuant to section G(3) of this policy.
8.
Prior to the beginning of a meeting or public hearing, the Chair may require
that all persons who wish to address the commission who are not on the
published agenda sign in, give their name, the agenda item and whether they
wish to speak as a proponent, opponent, or otherwise. If a sign-in sheet is
required, any person who does not sign in may be permitted to speak after all
those who signed in have done so.
9.
The Chair is authorized to establish speaker time limits and otherwise control
presentations.
10.
Employees of the County may address the Commission on matters of public
concern.
C. Public Comments and Inquiries
Persons may address the Commission on items not on the agenda during the Public
Comment period. Each person is required to fill out a speaker card and submit it to the
Board Secretary. The Commission shall not take final action on public comment items
presented at the same meeting unless there is a need for immediate action. When inquiries
and comments regarding issues not on the agenda the Commission will first determine
whether the issue is legislative or administrative in nature and then:
1.
If legislative, and the comment is about previous legislative action by the
Board or the comment is suggestive in nature regarding changes to existing
legislation, and if the Commission finds consideration of such suggestions
advisable, the Commission may refer the matter to a committee, to the County
Attorney or County Manager for review and recommendation, or may take
any other action it deems appropriate.
2.
If administrative, and the complaint is regarding the performance of
administrative staff, administrative interpretation of legislative policy, or
administrative policy within the authority of the County Manager, the Chair
may refer the complaint directly to the County Manager for review. The
5
Commission may direct that the County Manager report to the Commission
when the review is complete.
3.
The Chair may also assign a Commissioner issues that require additional
examination. If so assigned, the Commissioner shall provide a verbal or
written report to the Commission within 30 days noting if the examination
will take additional time.
D. Commission Meetings - Regular
1.
Unless otherwise advertised, all regular meetings of the Baker County
Commission are conducted at 5:00 p.m. on the first and third Tuesday of the
month in the County Commission Chambers located at the Baker County
Administrative Complex, 55 North 3rd Street Macclenny, Florida. Meeting
notices will be publicly displayed at the County Administration Office and on
the County website.
2.
Periodically, regular meetings may be adjusted by the Commission
to accommodate a holiday schedule or other special circumstances. Prior
notice of such change will be publicly displayed at the County Administration
Office and on the County website. While a minimum notice of 24 hours is
required, the Commission will provide as much advance notice of a regular
meeting as is feasible.
E. Commission Meetings - Special
1.
Any one Commissioner or the County Manager may call a special meeting.
County Commissioners shall request any special meeting through the County
Manager or the Clerk of Circuit Court.
2.
The call for a special meeting shall be in writing and shall contain time, place
and business to be conducted. Special meetings may be held upon no less than
twenty-four (24) hours public notice.
3.
Special meetings may be scheduled on days or evenings in addition to the first
and third Tuesday of the month but not on Saturdays, Sundays or Holidays.
4.
No business other than items listed on the agenda shall be considered. Public
comment shall be allowed on items on the agenda, but there will not be
a separate public comment period included on the agenda.
5.
If there is no longer a need for a special meeting after notice as outlined above
the person(s) who called the meeting is/are authorized to cancel the meeting.
F. Commission Meetings - Emergency
Any one Commissioner or the County Manager may call, orally or in writing, an
emergency meeting.
6
1.
The call for an emergency meeting shall contain the time, place, and business
to be conducted. The time and place of the emergency meeting will be added
to the bulletin board at the County Administration Office and on the County
website. . Emergency meetings may be held, when practicable, upon the most
reasonable notice allowable under the circumstances.
2.
Each Commissioner, the Clerk of the Court, the Sheriff, the County Manager
and the County Attorney shall be given notice allowable under the
circumstances. Such notice shall be provided by any reasonable means,
including but not limited to telephone, email, or facsimile transmission.
3.
The most reasonable notice allowable under the circumstances of the
emergency meeting shall be provided to the business office of each local
media organization that has on file a written request for notice of emergency
meetings.
4.
Emergency meetings involving an eminent public health, safety or welfare
may be scheduled as necessary, preferably between 7:00 a.m. and 9:00 p.m.
5.
An agenda outlining the business to be conducted will be available prior to the
meeting.
6.
No business shall be conducted other than items listed on the agenda. Public
comment shall be allowed.
7.
If there is no longer a need for an emergency meeting, the person who called
the meeting is authorized to cancel the meeting.
G. Informal Commission Meetings - Inspection Trips, Retreats
1.
The Chair, Commission, or County Manager may schedule informal meetings,
inspection trips, or retreats.
2.
Advance notice of these meetings shall be given in the same manner as special
meetings.
3.
Minutes of these meetings shall be made by County Commission staff.
H. Public Hearings – Time & Location
1.
Public hearings will typically be held on the first and third Tuesday of the
month in the County Commission Chambers located in the Baker County
Administrative Complex, 55 North 3rd Street, Macclenny, Florida.
2.
The matters under consideration shall be heard at the 6:00 p.m., or as soon
thereafter as practicable. Public hearings may be continued from a prior
meeting, or scheduled on days or evenings that are convenient but not on
Sundays or Holidays.
3.
All rules pertaining to regular meeting shall apply.
7
I. Public Hearing – Procedures
1.
General Public Hearings. The procedures to be followed for public hearings
are, generally, as follows:
a. The Chair shall declare the public hearing open and announce the agenda
item to be considered as well as any staff comments or
recommendations. The Chair inquires whether any Commissioner wishes
to put forth a motion. Whether or not a motion and second are made, the
Chair opens the floor for comments.
b. Following public comment (if any), the Chair closes the public hearing
and inquires if any Commissioner wishes to take action on the motion on
the floor (if any) or put forth a motion. Following the motion and its
second, discussion occurs among Commissioners.
c. At the conclusion of the discussion the Chair calls for the vote.
2.
Quasi-Judicial Hearings. The procedures to be followed for quasi-judicial
hearings are generally as follows:
a. Prior to the commencement of quasi-judicial hearings, the Commission
will instruct the County Attorney to provide the public with an
explanation of quasi-judicial proceedings and shall read or distribute the
following statement:
"All persons wishing to participate and speak will be sworn in prior to
speaking during this proceeding. All persons have the right, through the
Chair, to ask questions of staff or other speakers, to seek clarification of
comments made by staff or other speakers and respond to comments or
presentations of staff or other speakers. All persons who present written
materials to Commissioners for consideration must ensure that a copy of
such materials is provided to the Clerk for inclusion in the Board's record
of proceedings and official minutes.
While we welcome comments from all persons with an interest in this
proceeding, Florida law requires that the County Commission's decision
in a quasi-judicial action be supported by competent substantial evidence
presented to the Commission during the hearing on the application.
Competent substantial evidence is such evidence as a reasonable mind
would accept as adequate to support a conclusion. There must be a
factual basis in the record to support opinion testimony from both expert
and non-expert witnesses. Persons presenting testimony may rely on
factual information that they present, that is presented by County staff,
that the applicant presented, or on factual information included in the
County staff report to support their testimony."
b. Prior to commencement of the Hearing the clerk or secretary shall make
the following inquiry of the County Commissioners:
“Has any Commissioner received any oral or written communications
regarding the public hearing items? If so, please disclose the substance
8
of the communication and identify the person making the
communication.
A disclosure must be made before or during the public meeting at which
a vote is taken on such matters, so that persons who have opinions
contrary to those expressed in the ex-parte communication are given a
reasonable opportunity to refute or respond to the communication.”
c. The Clerk or County Attorney shall administer the affirmation to all
persons who desire to speak at quasi-judicial proceedings before the
County Commission
d. The County Manager or designee shall describe the item to be
considered and make a presentation pertaining to the item if asked to do
so by the Chair. The Chair shall then inquire as to whether any
Commissioner has questions for the staff.
e. The applicant or his/her agent/representative will make a presentation
pertaining to the application. The Chair will once again inquire as to
whether Commissioners and then parties to the proceeding have any
questions regarding the petition.
f. The Chair will ask if any members in the audience wish to present
testimony. At the conclusion of the testimony, the Chair will ask if any
of the Commissioners or any of the parties to the proceeding have
questions of the witness.
g. There will be an opportunity for applicant rebuttal and closing
comments.
h. The Chair will then entertain a motion from the Commission.
i. Ex-parte Communications. Florida Statutes Section 286.0115 provides
that any person who is not otherwise prohibited by statute, charter
provision or ordinance may discuss with any commissioner the merits of
any matter that the County Commission may take action. The following
procedures, which remove the presumption of prejudice, shall be
followed for ex-parte communication.
j. The substance of any ex-parte communication with a Commissioner
which relates to a quasi-judicial action pending before the Commission
(such as a zoning decision) is not presumed prejudicial to the action if
the subject of the communication and the identity of the person, group or
entity with whom the communication took place is disclosed and made a
part of the record before the final action on the matter.
k. A County Commissioner may read a written communication from any
person. A written communication that relates to quasi-judicial action
pending before the Commission (such as a zoning decision) shall not be
presumed prejudicial to the action. Such written communication shall be
made a part of the record before final action on the matter.
9
l. Commissioners may conduct investigations and site visits and may
receive expert opinions regarding quasi-judicial action pending before
the Commission. Such activities shall not be presumed prejudicial to the
action if the existence of the investigation, site visit or expert opinion is
made a part of the record before final action on the matter.
J. Public Records – Inspection & Duplication
Pursuant to Chapter 119, Florida Statutes, all documents, papers, letters, maps, books,
tapes, photographs, films, sound recordings, email messages, or other material, regardless
of physical form or characteristics, made or received pursuant to law or in connection with
the transaction of official business by any agency, are public records. A public record
(including information stored in computers) is open to public inspection and duplication,
unless exempted by law.
1.
If the purpose of a document prepared in connection with the official business
of the agency is to perpetuate, communicate or formalize knowledge, then it is
a public record regardless of whether it is in final form, or the ultimate
product of an agency.
2.
Requests for copies of public information (including the Commission mail,
email and audio recordings of County Commission meetings and workshops)
should be made through the County Administration office pursuant to
Administrative Policy 2010-3.
3.
Any and every media conference officially sponsored by Baker County
Government will be open to all media representatives and to the general
public. Press conferences will be conducted in a location that is publicly
accessible.
K. Commission Mail – Circulation, Public Review & Duplication
All mail addressed to the Chair and the Commissioners, which is received pursuant to law
or in connection with the transaction of official County business, is a public record
(Chapter 119, Florida Statutes). The public may review and duplicate such records,
including email.
1.
Items of considerable length (such as petitions) will not be copied; instead, a
memorandum will be distributed which announces the availability and
location of the item in the County Administration office. Publications and
lengthy agenda materials for other boards on which Commissioners serve will
not be copied; only the agenda will be circulated.
2.
Each Commissioner will receive the original of items addressed to her/him.
Mail with the words similar to “Personal”, “Confidential” or “For the
Addressee Only”, shall be delivered unopened to the addressee.
3.
The Chair and Commissioners who receive individually-addressed mail may
be responsible for replying; The Commissioner may ask the County Manager
10
to draft a response for their signature; or requesting that the item be placed on
the agenda for formal Commission consideration.
L. Advisory Boards/Committees
Policy Statement: The mission of advisory boards and committees shall be to examine
various policy issues referred by the Commission or staff. Committees shall provide
guidance to the Commission in the development of policy recommendations, but shall not
attempt to manage the administrative operations of the County or direct staff. Advisory
boards and committees may be created and dissolved by resolution, ordinance or other
action by the Commission. Committee members are appointed by the Commission after
advertising vacancies. All members shall serve at the pleasure of a majority of the full
Commission.
1.
The County Manager's office shall provide to the chair of each advisory
board or committee copies of all resolutions or ordinances which pertain to
that committee. Such information shall be delivered to the committee chair
within one (1) week after adoption by the Commission, or as soon thereafter
as possible.
2.
Appointment to advisory boards shall be by voice vote during a regular
Commission meeting. Priority shall be given to applicants from Baker
County. All members serve at the pleasure of the Commission.
3.
All Commission advisory boards, commissions and other bodies shall meet in
public buildings.
4.
All statutory boards, commissions and advisory bodies shall prepare minutes
taken at each meeting. Communications to the Commission from such
boards, commissions and bodies shall be received in the mail of the
Commission Chair.
5.
All Chairpersons of advisory boards/committees are encouraged to provide
updates to the County Commission at its regularly scheduled business
meetings/public hearings. All requests for presentations shall be submitted to
the Office of the County Manager.
6.
.
7.
Appointees personal and business affairs conducted within Baker County
must be in substantial compliance with all County regulatory and taxing
authorities’ rules and regulations. Appointees deemed to be in violation of any
County rule, regulation, or policy may be disallowed from membership on
advisory boards or committees by a majority vote of the Commission.
8.
Advisory boards and committees are required to adhere to the Guidelines for
Citizen Advisory Boards & Committees as approved by the County
Commission. These guidelines are incorporated herein as Appendix 1.
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II.
PREPARATION OF AGENDA; ORDER OF BUSINESS
A. Preparation of Agenda
The County Manager shall prepare the agenda. The Chair, any Commissioner or
Constitutional Officer, the County Manager, or the County Attorney may place an item on
the agenda. The County Manager will provide the agenda to Commissioners on the
Thursday prior to a regular meeting. The Chair, any Commissioner or Constitutional
Officer, the County Manager, or the County Attorney may request that an item be
scheduled for a time certain. Persons requesting an item to be scheduled for a time certain
shall submit the request to the County Manager no later than three days prior to the
meeting. Presentations on time certain items will normally not exceed thirty (30) minutes
in length.
1.
The Chair, any Commissioner or Constitutional Officer, the County Manager,
or the County Attorney may schedule an item for a time certain that
recognizes County employees or citizens. These recognitions will generally
honor individuals, teams, or organizations for activities or actions that benefit
Baker County. Recognition presentations will not exceed fifteen (15)
minutes.
B. Agenda Material
1.
A copy of the agenda and supporting materials shall be prepared for
Commissioners, the public and the media before 5:00 PM on the Thursday
prior to the regular Commission meeting or Public Hearing, except when
legally observed holidays affect copying and distribution. The agenda, as
well as lengthy reports that are part of agenda documentation, shall be
available for review in the County Manager's office.
2.
Each Commissioner should carefully review the Consent Agenda to determine
whether there is any item s/he wishes to have pulled from the consent and
discussed and voted on separately.
C. Meeting - Order of Business
The business of all regular meetings of the Commission should be transacted as
follows, provided, however that the Chair may, by simple majority vote or consensus of
the Commission, re-arrange items on the agenda to more expeditiously conduct the
business before the Commission:
1.
Invocation and Pledge of Allegiance – Members of the Commission may be
designated to present the invocation and lead the pledge.
2.
Presentation of Amendments to the Agenda – An amendment to the agenda is
an emergency addition to the regular or consent agenda and consists of items
which are submitted for agenda consideration after the established deadline.
3.
Approval of the Consent Agenda
4.
Public Comments
12
Any person may address the Commission under this agenda section.
Three minutes per speaker or other time limit designated by the chair
will be allotted for public comments. Persons may not yield or delegate
their time to another speaker. Persons who have not submitted a speaker
card to speak on an item on the agenda will have the opportunity to
comment on other relevant community issues.
5.
Constitutional Officers/Other Governmental Units (When applicable)
6.
Committee Reports (When applicable)
7.
New Business – Items that have not been discussed by meeting attendees
previously and that do not belong on the consent agenda or committee report.
8.
Old Business – Items presented at a previous meeting that could not be
completed or decided at that meeting. Discussions usually consist of followup information that provides meeting attendees the answers to questions they
had at the last meeting. It might cover information gathered or tasks finished
as part of action-item assignments from the previous meeting.
9.
County Manager – Informational (non-action) items that are not covered other
under sections.
10.
County Attorney
11.
Commission Comments – Informational (non-action) items that are not
covered other under sections.
12.
Adjourn
No meeting should be permitted to continue beyond midnight without the approval of a
majority of the Commission. A new time limit must be established before taking a
Commission vote to extend the meeting. In the event that a meeting has not been closed or
continued by Commission vote prior to midnight, the items not acted on are to be
continued to a designated time on the following day or as soon thereafter as practical,
unless State law requires hearing at a different time.
D. Quorum
1.
A quorum for the transaction of business by the Commission consists of three
(3) Commissioners.
2.
Once a quorum has been established, a majority of Commissioners present at
the meeting shall be required to carry a motion, unless by statute, ordinance or
other regulation, an extraordinary majority (4/5ths) of the Commission is
required for approval of an item (e.g. consideration of emergency ordinances,
gas tax, etc.).
13
E. Required Attendance of Officials
1.
In addition to Commissioners, County officials whose regular attendance shall
be required at meetings of the Commission are the:
a. Clerk of the Court; or designee
b. County Manager; or designee
c. County Attorney; or designee
d. .
2.
A representative of the Baker County Sheriff's Office shall be present to
provide security and assistance in maintaining order.
F. Parliamentarian - Minutes
The County Attorney serves as the Board parliamentarian, and advises the Chair as to
correct rules of procedure or questions of specific rule application. The parliamentarian
calls to the attention of the Chair any errors in the proceedings that may affect the
substantive rights of any member, or may otherwise do harm.
1.
The Secretary to the Board shall take minutes of the proceedings of all
commission meetings. The Secretary shall provide copies of the minutes to
each Commissioner for their reading.
2.
The County Manager shall list the minutes on the agenda for approval by the
Commission. Such minutes stand confirmed at the regular Commission
meeting without a reading in open meeting, unless some error is shown. In
such event, an appropriate correction is made. A copy of the draft minutes of
the last regular Commission meeting shall be available for review at the
reception desk in the County Manager's office.
3.
The Secretary to the Board shall be responsible for recording County
Commission meetings.
4.
Upon request the secretary will provide any Commissioner with transcribed
excerpts of audio recording of Commission meetings.
G. Sergeant at Arms
The Baker County Sheriff’s Office shall be sergeant-at-arms of the Commission meetings.
The Baker County Sheriff’s Office is authorized to elicit support in performing this duty.
The Sheriff’s Office shall carry out all orders and instructions given by the County
Commission for the purpose of maintaining order and decorum at the Commission
meeting. The following policy will provide guidance in handling disruptions:
1.
If an individual refuses to relinquish the podium after being allowed to
address the Commission, the Chair will inform the individual that their time to
14
address the Commission has expired and the Chair will direct the individual to
leave the podium.
2.
If an individual causes disruption in the Commission meeting site, the Chair
will inform the individual causing the disruption to cease the disruptive
activity.
3.
If the disruption fails to stop:
a. The Chair will inform the individual causing the disruption that their
actions are contrary to the orderly function of the meeting and that the
individual is to cease such action or the Sergeant-at-Arms will be
instructed to remove the individual from the meeting site.
b. The Chair will direct the individual to leave the meeting site. The Chair
will inform the individual that, if s/he is directed to leave and fails to do
so, the individual will be subject to arrest.
c. If the disruption fails to cease, the Chair shall be authorized to take final
action and read the following: As the Commission Chair, I inform you
that your actions are inconsistent with the orderly function of this
meeting and you have failed to comply with the lawful order of the
Chair. I am instructing the Sergeant-at-Arms to have you removed from
this building.
H. Rules of Order and Debate
Every Commission member desiring to speak should address the Commission Chair and,
upon recognition by the Chair, should be confined to the question under debate.
1.
The maker of a motion shall be entitled to the floor first for debate.
2.
A member once recognized should not be interrupted when speaking unless to
call said member to order. The member should then cease speaking until the
question of order is determined, without debate, by the Chair. If in order, said
member will be at liberty to proceed.
3.
If the Chair wishes to put forth or second a motion, s/he shall relinquish the
chair to (1), the Vice Chair, (2), the senior Commission member (if the Vice
Chair is absent), (3) another Commission member who has remained impartial
or (4), the Clerk, until the main motion on which the presiding officer spoke
has been disposed.
4.
The most recent edition of the Standard Code of Parliamentary Procedure
shall be the general rules of the Commission, so long as they do not conflict
with ordinances, statutes, or rules, of Baker County.
I. Voting
1.
The votes during all Commission meetings should be transacted as follows:
15
a. In order to expedite business, the Chair shall usually call for the vote by
voice. At the request of any Commissioner, a roll call vote shall be
taken by the Clerk. The roll call vote may be determined in alphabetical
order, with the Chair voting last.
b. When the Chair calls for a vote on a motion, every member, who was in
the Commission chambers must give their vote, unless the member has
publicly stated that s/he is abstaining from voting due to a conflict of
interest, pursuant to Section 112.3143 or Section 286.011, Florida
Statutes. If any Commissioner declines to vote "aye" or "nay" by voice,
his or her vote shall be counted as an "aye" vote.
c. The passage of any motion, policy or resolution shall require the
affirmative vote of at least a majority of the membership of the
Commissioners who are present and eligible to vote. In case of a tie in
votes on any proposal, the proposal and/or motion shall be considered
defeated.
2.
Any Commissioner shall have the right to express dissent from or protests
against any ordinance, resolution or policy of the Commission, and to have
the reason therefore entered in the minutes.
J. Conflict of Interest
1.
Pursuant to Sections 112.3143 and 286.011, Florida Statutes, no
Commissioner shall vote in her/his official capacity on a matter which would
inure to his/her special private gain, or which the Commissioner knows would
inure to the special private gain of any principal by whom s/he is retained, of
the parent organization or subsidiary of a corporate principal by which s/he is
retained, or a relative or of a business associate.
2.
Within fifteen (15) days following that Commission meeting, s/he shall file
with the Clerk of Circuit Court a Form 8B which describes the nature of
her/his interest in the matter. The Form 8B shall be received by the Clerk and
forwarded to the Board Secretary for incorporation into the minutes of the
meeting.
K. Ordinances
An enacted ordinance is a legislative act which prescribes general, uniform, and
permanent rules of conduct relating to the corporate affairs of the county. Commission
action shall be taken by ordinance when required by law, or to prescribe permanent rules
of conduct which continue in force until repealed, or where such conduct is enforced by
penalty. All ordinances shall be introduced in writing, and scheduled for public hearing
after advertisement.
1.
Emergency Ordinances. By vote of one more than the majority, the
Commission may without notice or hearing adopt an emergency ordinance.
The emergency ordinance shall contain a declaration describing the
emergency, and shall be passed in accordance with Section 125.66(3), Florida
Statutes.
16
L. Resolutions
Generally, an enacted resolution is an internal legislative act which is a formal statement
of policy concerning matters of special or temporary character. Commission action shall
be taken by resolution when required by law and in those instances where an expression of
policy more formal than a motion is desired. All resolutions shall be reduced to writing. A
resolution may be put to its final passage on the same day on which it was introduced.
M. Motions
1.
An enacted motion is a form of action taken by the Commission to direct that
a specific action be taken on behalf of the county. A motion, once approved
and entered into the record, is the equivalent of a resolution in those instances
where a resolution is not required by law. All motions shall be made and
seconded before debate.
2.
Before a motion has been stated by the Chair, the proposer may change or
withdraw it without the Commissions permission, and any member or the
Chair may request that the maker withdraw it. Once the motion has received a
second and has been stated by the Chair, the Commission must vote on the
motion.
N. Reconsideration of Action Previously Taken
1.
A motion to reconsider enables the Commission to set aside a vote on a main
motion taken at the same meeting, and to consider that motion again as though
no vote had been taken on it.
2.
A motion to reconsider may be made only by a member of the prevailing vote
on the initial issue. No motion by any Commissioner to reconsider shall be
made more than once on any subject at the same meeting.
3.
Upon passage of a motion to reconsider, no substantive action on the matter
may be taken until a subsequent meeting so that the public and media may be
on notice of the matter to be reconsidered. The subject matter shall be
scheduled for the next regular Commission meeting for action.
O. Rescinding Action Previously Taken
Commission action may be rescinded by a 4/5ths vote. After a motion to reconsider has
been adopted any Commissioner may, at the next regular Commission meeting, move to
rescind action previously taken.
17
III.
GENERAL PROVISIONS
A. Newly-Elected Commissioners
The term of County Commissioners elected to office shall commence on the second
Tuesday following the general election as specified in Florida Statutes Section 100.41.
B. Swearing-in Ceremony
A swearing-in ceremony for newly-elected commissioners will be coordinated by the
County Manager.
C. Election of Chair and Vice-Chair
The Clerk shall preside over the election of officers. Procedures for electing officers are as
follows:
1.
At the first Regular Commission meeting in December each year, or as soon
thereafter as practicable, the Commission shall elect a Chairperson from
among its members. The Clerk calls for nominations for Chair; nominations
do not require a second. A roll-call vote is conducted by the Clerk if there is
more than one nomination. If a vacancy occurs in the office of the Chair, the
Commission shall, at its next meeting, select a Chair for the remainder of the
term.
2.
In conjunction with the above election, a Vice-Chair is also elected in a like
manner. The Vice-Chair continues to have all the rights, privileges and
immunities of a member of the Commission.
3.
In case of the absence or temporary disability of the Chair, the Vice-Chair
serves as Chair during the absence. In case of the absence or temporary
disability of the Chair and the Vice-Chair, an Acting Chair and Vice-Chair,
selected by members of the Commission, serves during the continuance of the
absences or disabilities.
D. Commission Chair - Presiding Officer
The Chair shall serve as the Presiding Officer at all meetings of the Commission,
and is recognized as the head of the County for all ceremonial purposes. In addition to
the powers conferred upon her/him as Chair, s/he continues to have all the rights,
privileges and immunities of a member of the Commission. The Chairs responsibilities
include:
1.
Call the meeting to order, having ascertained that a quorum is present;
2.
Recognize all Commissioners who seek the floor under correct procedure. All
questions and comments are to be directed through the Chair and restated by
her/him, and s/he declares all votes;
18
3.
Preserve order and call to order any member of the Commission who violates
any of these procedures; and, when presiding, decide questions of order,
subject to a majority vote on a motion to appeal;
4.
Expedite business in every way compatible with the rights of members;
5.
Remain objective. The same rights in debate as any other member; but the
impartiality required of the Chair in an assembly preclude exercising these
rights while presiding. The Chair should have nothing to say on the merits of
pending questions until the Commissioners and citizens have fully debated the
question. On certain occasions which should be extremely rare, the Chair
may believe that a crucial factor relating to such a question has been
overlooked and that his/her obligation as a member to call attention to the
point outweighs the duty to preside at that time. If the Chair wishes to place a
motion, the gavel must be relinquished. Based upon these Rules of Procedure,
the gavel will be relinquished in the following order:
a. Vice Chair;
b. Other Commissioners based upon seniority;
c. Another Commission member who has remained impartial;
d. Clerk to the County Commission;
The presiding officer who relinquished the chair should not return to it until the pending
main question has been disposed of, since s/he has expressed partisanship as far as that
particular matter is concerned.
6.
Declare the meeting adjourned at the conclusion of Board actions on the items
on the agenda, or at any time in the event of an emergency affecting the safety
of those present.
7.
When time constraints dictate, the Chair is authorized to approve
authorizations to advertise for public hearings.
8.
Assign Commissioners seats in the commission chambers.
9.
For time-sensitive matters only, send letters to the Baker County State and
Federal Legislative Delegations and other government officials in support
of Baker County municipal or community-based organization initiatives,
such as legislative changes and grant requests, provided the Board of County
Commissioners has taken a position in support of the initiative in its
legislative agenda or by some other action expressed its position on the issue
presented.
E. Commission Appointments to Boards and Committees
1.
Members of the County Commission serve on various boards and committees
(e.g., Regional Planning Council, etc.). Appointments are reviewed and made
19
at the second regular Commission meeting of December of each year or as
soon thereafter as practicable.
2.
A listing of previous-year appointments will be disseminated to the County
Commission in advance of the appropriate meeting so that each
Commissioner can determine his/her interest in serving on various
boards/committees.
3.
The Chair shall recommend and the Commission shall approve the
appointments of the Commissioners to boards and committees.
4.
Each committee shall call upon, confer with, and seek the recommendation of
the County Manager's staff. Employees shall staff the various committees as
directed by the County Manager. When the staff and committee's
recommendations differ, both recommendations will be discussed at the
appropriate regular Commission meeting.
5.
The County Manager is responsible for scheduling recommendations or
reports on the Commission agenda in a timely manner. Reports will include
minutes of the committee meeting and other supporting documentation.
F. Appointment of Commission Liaisons
1.
To assure communication and teamwork, the County Commission Chairman
may appoint one commissioner to serve as liaison to each department. The
Commission liaison shall be selected from a Commission member who is not
a Commission officer (Chair or Vice Chair).
2.
Each Commission liaison to a department shall provide the staff and other
agency representatives with the general perspective of the County
Commission on issues considered by the department. Commission liaisons
may also advise the County Commission as to departmental concerns and
recommendations on various issues. It is expressly not the role of the
Commission liaison to direct county staff, or to supersede the responsibilities
of the County Manager.
G. Suspension and Construction of Rules
1.
Temporary suspension of these procedures shall permit the Commission to
take some action that would otherwise be prevented by a procedural rule
already adopted. These Rules of Procedure may be amended or temporarily
suspended at any Commission meeting with an affirmative vote of a majority
of the Commission. These rules are for the efficient and orderly conduct of
Commission business only; no violation of such rules shall invalidate any
action of the Commission when approved by a majority vote required by law.
This set of Rules of Procedure should be reviewed and if applicable, adopted on the first meeting
in December or as soon thereafter as practicable.
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IV.
APPENDIX 1: GUIDELINES FOR BOARDS & COMMITTEES
1.
Designation, Length of Service: Boards and committees are to be designated
as standing or special. A sunset date will be specified for special committees.
Term length for serving on any standing board or committee will be a
minimum of two years unless otherwise specified (e.g. State Statute may
require term lengths of less than two years).
2.
Attendance:
a. Any board or committee member whose attendance is less than 50% of
the last six (6) consecutive meetings will automatically be removed from
the board or committee.
b. The minutes shall reflect attendance by members and denote consecutive
missed meetings. The Committee shall make a recommendation to the
County Manager for member removal for a lack of attendance which
shall be forwarded to the County Commission for appropriate action.
c. When a quorum is not present at an announced meeting of a board or
committee, the board or committee shall meet in a workshop setting,
record attendance, and furnish minutes.
3.
Removal of Members: Any board or committee member may be removed by a
majority vote of the County Commission..
4.
Elections of Officers:
a. All board and committee officers (i.e. Chair, Vice-chair, etc.) shall be
elected by the membership of the board or committee.
b. Officers shall be elected on October 1 of each fiscal year or as soon
thereafter as practicable.
5.
Meeting Frequency:
a. At a minimum, all boards and committees shall meet once per year.
b. The names of boards or committees that do not meet this minimum
requirement shall be submitted to the County Manager's Office.
c. Recommendations to dissolve boards or committees or other
recommended action will be submitted to the County Commission for
consideration.
6.
Parliamentary Procedure: As appropriate, the most recent edition of the
Standard Code of Parliamentary Procedure shall be the rules of the boards and
committees, so long as they do not conflict with ordinances, statutes, these
rules, or policies of Baker County.
7.
Open to the Public: All board and committee meetings shall be open to the
public in accordance with the Florida Government in the Sunshine Law,
Section 286.011, and Florida Statutes. Regular committee meetings will be
21
conducted in a publicly owned or controlled building. Special meetings and
any subcommittee meetings will also be conducted in publicly owned or
controlled buildings. All meetings will be held in a building that is open to the
public.
22
BAKER COUNTY BOARD
OF COUNTY COMMISSIONERS
Rules of Procedure
Revised: April 7, 2015
1 Table of Contents
I.
PUBLIC PARTICIPATION IN COUNTY GOVERNMENT ................................................. 4
A. Commission Meetings to be Open to the Public ................................................................... 4
B. Appearance before the Commission ..................................................................................... 4
C. Public Comments and Inquiries ............................................................................................ 5
D. Commission Meetings - Regular .......................................................................................... 6
E. Commission Meetings - Special ........................................................................................... 6
F.
Commission Meetings - Emergency ..................................................................................... 6
G. Informal Commission Meetings - Inspection Trips, Retreats ............................................... 7
H. Public Hearings – Time & Location ..................................................................................... 7
I.
Public Hearing – Procedures ............................................................................................... 87
J.
Public Records – Inspection & Duplication........................................................................ 10
K. Commission Mail – Circulation, Public Review & Duplication ........................................ 10
L. Advisory Boards/Committees ......................................................................................... 1110
II. PREPARATION OF AGENDA; ORDER OF BUSINESS ............................................... 1211
A. Preparation of Agenda .................................................................................................... 1211
B. Agenda Material.................................................................................................................. 12
C. Meeting - Order of Business ............................................................................................... 12
D. Quorum ............................................................................................................................... 13
E. Required Attendance of Officials ................................................................................... 1413
F.
Parliamentarian - Minutes ................................................................................................... 14
G. Sergeant at Arms ................................................................................................................. 14
H. Rules of Order and Debate .................................................................................................. 15
I.
Voting ................................................................................................................................. 15
J.
Conflict of Interest .............................................................................................................. 16
K. Ordinances .......................................................................................................................... 16
L. Resolutions...................................................................................................................... 1716
M. Motions ............................................................................................................................... 17
N. Reconsideration of Action Previously Taken ..................................................................... 17
O. Rescinding Action Previously Taken.................................................................................. 17
III.
GENERAL PROVISIONS ................................................................................................. 17
A. Newly-Elected Commissioners....................................................................................... 1817
2
B. Swearing-in Ceremony ................................................................................................... 1817
C. Election of Chair and Vice-Chair ....................................................................................... 18
D. Commission Chair - Presiding Officer ............................................................................... 18
E. Commission Appointments to Boards and Committees ..................................................... 19
F.
Appointment of Commission Liaisons ............................................................................... 20
G. Suspension and Construction of Rules ............................................................................... 20
IV.
APPENDIX 1: GUIDELINES FOR BOARDS & COMMITTEES .................................. 21
3
I.
PUBLIC PARTICIPATION IN COUNTY GOVERNMENT
A. Commission Meetings to be Open to the Public
All meetings of the Baker County Commission, and of committees thereof, shall be open
to the public in accordance with the Florida Government in the Sunshine Law, Section
286.011, Florida Statutes.
1.
The exception shall be those meetings statutorily exempt, such as executive
collective bargaining sessions- Section 447.605(1), Florida Statutes; meetings
regarding risk management claims - Section 768.28(15), Florida Statutes; and
litigation meetings pursuant to Section 286.011(8) Florida Statutes. The
Commission shall follow all statutory requirements for exempt meetings.
2.
All regular and special meetings of the Commission will be conducted in a
publicly owned or controlled building and open to the public.
3.
For public safety purposes, no signs or placards mounted on sticks, posts,
poles or similar structures will be allowed in County Commission meetings.
Other signs, placards, or banners shall not disrupt meetings or interfere with a
person in the audience's ability to observe the meeting.
4.
The County shall provide Aall persons with disabilities shall be provided the
assistance that is necessary to enable them to effectively participate in
Commission meetings.
B. Appearance before the Commission
Persons desiring to address the Commission on a pending matter or which needs the
attention of the Commission may do so upon recognition and introduction by the Chair. To
ensure that everyone has an opportunity to participate, the following procedures shall
govern:
1.
Fill out a speaker card and provide it to the Board Secretary.
1.2.
After being recognized by the chair, the person should:
a. Step up to the speaker's rostrum and state their name and address.
b. Unless further time is granted by the Chair, limit the comments to three
minutes;
c. Address all remarks to the Commission as a body, and not to individual
member thereof;
d. Make comments and present documents to the Chair. Speakers should
make comments that are concise and present data they wish the
Commission to consider. No person may speak more than once on the
same subject unless granted permission by the Chair.
4 2.3.
The Commission may discuss the issue, assign it to a committee, refer it to the
manager or attorney or take action if they choose to do so.
3.4.
No person other than a member of the Commission, and the person having the
floor, shall participate in the discussion without being recognized by the
Chair. Questions should be directed through the Chair.
4.5.
Disruptive conduct by any participate is not acceptable and the guilty party
may be removed from the room by the chair.
5.6.
A person may not interfere or interrupt the orderly procedure of the
Commission meeting and interrupt the recognized speaker.
6.7.
If the Chair declares an individual out-of-order, the individual will be
requested to relinquish the speaker's rostrum and failure to do so will result in
removal from the meeting pursuant to Rule 19section G(3) of this policy.
7.8.
Prior to the beginning of a meeting or public hearing, the Chair may require
that all persons who wish to address the commission who are not on the
published agenda sign in, give their name, the agenda item and whether they
wish to speak as a proponent, opponent, or otherwise. If a sign-in sheet is
required, any person who does not sign in may be permitted to speak after all
those who signed in have done so.
8.9.
The Chair is authorized to establish speaker time limits and otherwise control
presentations.
9.10.
Employees of the County may address the Commission on matters of public
concern.
C. Public Comments and Inquiries
Persons may address the Commission on items not on the agenda during the Public
Comment period. TheseEach persons isare required to fill out a speaker card and submit it
to the Board Secretary. The Commission shall not take final action on public comment
items presented at the same meeting unless there is a need for immediate action. When
inquiries and comments regarding issues not on the agenda the Commission will first
determine whether the issue is legislative or administrative in nature and then:
1.
If legislative, and the comment is about previous legislative action by the
Board or the comment is suggestive in nature regarding changes to existing
legislation, and if the Commission finds consideration of such suggestions
advisable, the Commission may refer the matter to a committee, to the County
Attorney or County Manager for review and recommendation, or may take
any other action it deems appropriate.
2.
If administrative, and the complaint is regarding the performance of
administrative staff, administrative interpretation of legislative policy, or
administrative policy within the authority of the County Manager, the Chair
shall may refer the complaint directly to the County Manager for review. The
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Commission may direct that the County Manager report to the Commission
when the review is complete.
3.
The Chair may also assign a Commissioner issues that require additional
examination. If so assigned, the Commissioner shall provide a verbal or
written report to the Commission when the examination is completewithin 30
days noting if the examination will take additional time .
D. Commission Meetings - Regular
1.
Unless otherwise advertised, all regular meetings of the Baker County
Commission are conducted at 5:00 p.m. on the first and third Tuesday of the
month in the County Commission Chambers located at the Baker County
Administrative Complex, 55 North 3rd Street Macclenny, Florida. Meeting
notices will be publicly displayed at the County Administration Office and on
the County website.
2.
Periodically, regular meetings may be adjusted by the Commission
to accommodate a holiday schedule or other special circumstances. Prior
notice of such change will be publicly displayed at the County Administration
Office and on the County website. shall be provided to the public, the Clerk
and the media. While a minimum notice of 24 hours is required, the
Commission will provide as much advance notice of a regular meeting as is
feasible.
E. Commission Meetings - Special
1.
Any one Commissioner or the County Manager may call a special meeting.
County Commissioners shall request any special meeting through the County
Manager or the Clerk of Circuit Court.
2.
The call for a special meeting shall be in writing and shall contain time, place
and business to be conducted. Special meetings may be held upon no less than
twenty-four (24) hours public notice.
3.
Special meetings may be scheduled on days or evenings in addition to the first
and third Tuesday of the month but not on Saturdays, Sundays or Holidays.
4.
No business other than items listed on the agenda shall be considered. Public
comment shall be allowed on items on the agenda, but there will not be
a separate public comment period included on the agenda.
5.
If there is no longer a need for a special meeting after notice as outlined above
the person(s) who called the meeting is/are authorized to cancel the meeting.
F. Commission Meetings - Emergency
Any one Commissioner or the County Manager may call, orally or in writing, an
emergency meeting.
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1.
The call for an emergency meeting shall contain the time, place, and business
to be conducted. The time and place of the emergency meeting will be added
to the Meetings List bulletin board at the County Administration Office and
on the County website. . Emergency meetings may be held, when practicable,
upon the most reasonable notice allowable under the circumstances.
2.
Each Commissioner, the Clerk of the Court, the Sheriff, the County Manager
and the County Attorney shall be given notice allowable under the
circumstances. Such notice shall be provided by any reasonable means,
including but not limited to telephone, email, or facsimile transmission.
3.
The most reasonable notice allowable under the circumstances of the
emergency meeting shall be provided to the business office of each local
media organization that has on file a written request for notice of emergency
meetings.
4.
Emergency meetings involving an eminent public health, safety or welfare
may be scheduled at any timeas necessary, preferably between 7:00 a.m. and
9:00 p.m.
5.
An agenda outlining the business to be conducted will be available prior to the
meeting.
6.
No business shall be conducted other than items listed on the agenda. Public
comment shall be allowed on items on the agenda, but there will may not be a
separate public comment period included on the agenda.
7.
If there is no longer a need for an emergency meeting, the person who called
the meeting is authorized to cancel the meeting.
G. Informal Commission Meetings - Inspection Trips, Retreats
1.
The Chair, Commission, or County Manager may schedule informal meetings,
inspection trips, or retreats.
2.
Advance notice of these meetings shall be given in the same manner as special
meetings.
3.
Minutes of these meetings shall be made by County Commission staff.
H. Public Hearings – Time & Location
1.
Public hearings shall will typically be held on the first and third Tuesday of
the month in the County Commission Chambers located in the Baker County
Administrative Complex, 55 North 3rd Street, Macclenny, Florida.
2.
The matters under consideration shall be heard at the 6:00 p.m., or as soon
thereafter as practicable. Public hearings may be continued from a prior
meeting, or scheduled on days or evenings that are convenient but not on
Sundays or Holidays.
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3.
All rules pertaining to regular meeting shall apply.
I. Public Hearing – Procedures
1.
General Public Hearings. The procedures to be followed for public hearings
are, generally, as follows:
a. The Chair shall declare the public hearing open and announce the agenda
item to be considered as well as any staff comments or
recommendations. The Chair inquires whether any Commissioner wishes
to put forth a motion. Whether or not a motion and second are made, the
Chair opens the floor for comments.
b. Following public comment (if any), the Chair closes the public hearing
and inquires if any Commissioner wishes to take action on the motion on
the floor (if any) or put forth a motion. Following the motion and its
second, discussion occurs among Commissioners.
c. At the conclusion of the discussion the Chair calls for the vote.
2.
Quasi-Judicial Hearings. The procedures to be followed for quasi-judicial
hearings are generally as follows:
a. Prior to the commencement of quasi-judicial hearings, the Commission
will instruct the County Attorney to provide the public with an
explanation of quasi-judicial proceedings and shall read or distribute the
following statement:
"All persons wishing to participate and speak will be sworn in prior to
speaking during this proceeding. All persons have the right, through the
Chair, to ask questions of staff or other speakers, to seek clarification of
comments made by staff or other speakers and respond to comments or
presentations of staff or other speakers. All persons who present written
materials to Commissioners for consideration must ensure that a copy of
such materials is provided to the Clerk for inclusion in the Board's record
of proceedings and official minutes.
While we welcome comments from all persons with an interest in this
proceeding, Florida law requires that the County Commission's decision
in a quasi-judicial action be supported by competent substantial evidence
presented to the Commission during the hearing on the application.
Competent substantial evidence is such evidence as a reasonable mind
would accept as adequate to support a conclusion. There must be a
factual basis in the record to support opinion testimony from both expert
and non-expert witnesses. Persons presenting testimony may rely on
factual information that they present, that is presented by County staff,
that the applicant presented, or on factual information included in the
County staff report to support their testimony."
b. Prior to commencement of the Hearing the clerk or secretary shall make
the following inquiry of the County Commissioners:
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“Has any Commissioner received any oral or written communications
regarding the zoning public hearing items? If so, please disclose the
substance of the communication and identify the person making the
communication.
A disclosure must be made before or during the public meeting at which
a vote is taken on such matters, so that persons who have opinions
contrary to those expressed in the ex-parte communication are given a
reasonable opportunity to refute or respond to the communication.”
c. The Clerk or County Attorney shall administer the affirmation to all
persons who desire to speak at quasi-judicial proceedings before the
County Commission
d. The County Manager or designee shall describe the item to be
considered and make a presentation pertaining to the item if asked to do
so by the Chair. The Chair shall then inquire as to whether any
Commissioner has questions for the staff.
e. The applicant or his/her agent/representative will make a presentation
pertaining to the application. The Chair will once again inquire as to
whether Commissioners and then parties to the proceeding have any
questions regarding the petition.
f. The Chair will ask if any members in the audience wish to present
testimony. At the conclusion of the testimony, the Chair will ask if any
of the Commissioners or any of the parties to the proceeding have
questions of the witness.
g. There will be an opportunity for applicant rebuttal and closing
comments.
h. The Chair will then entertain a motion from the Commission.
i. Ex-parte Communications. Florida Statutes Section 286.0115 provides
that any person who is not otherwise prohibited by statute, charter
provision or ordinance may discuss with any commissioner the merits of
any matter that the County Commission may take action. The following
procedures, which remove the presumption of prejudice, shall be
followed for ex-parte communication.
j. The substance of any ex-parte communication with a Commissioner
which relates to a quasi-judicial action pending before the Commission
(such as a zoning decision) is not presumed prejudicial to the action if
the subject of the communication and the identity of the person, group or
entity with whom the communication took place is disclosed and made a
part of the record before the final action on the matter.
k. A County Commissioner may read a written communication from any
person. A written communication that relates to quasi-judicial action
pending before the Commission (such as a zoning decision) shall not be
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presumed prejudicial to the action. Such written communication shall be
made a part of the record before final action on the matter.
l. Commissioners may conduct investigations and site visits and may
receive expert opinions regarding quasi-judicial action pending before
the Commission. Such activities shall not be presumed prejudicial to the
action if the existence of the investigation, site visit or expert opinion is
made a part of the record before final action on the matter.
J. Public Records – Inspection & Duplication
Pursuant to Chapter 119, Florida Statutes, all documents, papers, letters, maps, books,
tapes, photographs, films, sound recordings, email messages, or other material, regardless
of physical form or characteristics, made or received pursuant to law or in connection with
the transaction of official business by any agency, are public records. A public record
(including information stored in computers) is open to public inspection and duplication,
unless exempted by law.
1.
If the purpose of a document prepared in connection with the official business
of the agency is to perpetuate, communicate or formalize knowledge, then it is
a public record regardless of whether it is in final form, or the ultimate
product of an agency.
2.
Requests for copies of public information (including the Commission mail,
email and audio recordings of County Commission meetings and workshops)
should be made through the County Administration office pursuant to
Administrative Policy 2010-3.
3.
Any and every media conference officially sponsored by Baker County
Government will be open to all media representatives and to the general
public. Press conferences will be conducted in a location that is publicly
accessible.
K. Commission Mail – Circulation, Public Review & Duplication
All mail addressed to the Chair and the Commissioners, which is received pursuant to law
or in connection with the transaction of official County business, is a public record
(Chapter 119, Florida Statutes). The public may review and duplicate such records,
including email.
1.
Items of considerable length (such as petitions) will not be copied; instead, a
memorandum will be distributed which announces the availability and
location of the item in the County Administration office. Publications and
lengthy agenda materials for other boards on which Commissioners serve will
not be copied; only the agenda will be circulated.
2.
Each Commissioner will receive the original of items addressed to her/him.
Mail with the words similar to “Personal”, “Confidential” or “For the
Addressee Only”, shall be delivered unopened to the addressee.
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3.
The Chair and Commissioners who receive individually-addressed mail will
may be responsible for replying; The Commissioner may asking the County
Manager to draft a response for their signature; or requesting that the item be
placed on the agenda for formal Commission consideration.
L. Advisory Boards/Committees
Policy Statement: The mission of advisory boards and committees shall be to examine
various policy issues referred by the Commission or staff. Committees shall provide
guidance to the Commission in the development of policy recommendations, but shall not
attempt to manage the administrative operations of the County or direct staff. Advisory
boards and committees may be created and dissolved by resolution, ordinance or other
action by the Commission. Committee members are appointed by the Commission after
advertising vacancies. All members shall serve at the pleasure of a majority of the full
Commission.
1.
The County Manager's office shall provide to the chair of each advisory
board or committee copies of all resolutions or ordinances which pertain to
that committee. Such information shall be delivered to the committee chair
within one (1) week after adoption by the Commission, or as soon thereafter
as possible.
2.
Appointment to advisory boards shall be by voice vote during a regular
Commission meeting. Priority shall be given to applicants from Baker
County. All members serve at the pleasure of the Commission.
3.
All Commission advisory boards, commissions and other bodies shall meet in
public buildings.
4.
All statutory boards, commissions and advisory bodies shall prepare minutes
taken at each meeting. Communications to the Commission from such
boards, commissions and bodies shall be received in the mail of the
Commission Chair.
5.
All Chairpersons of advisory boards/committees are encouraged to provide
updates to the County Commission at its regularly scheduled business
meetings/public hearings. All requests for presentations shall be submitted to
the Office of the County Manager.
6.
County Employees may serve on advisory boards/committees.
7.
Appointees personal and business affairs conducted within Baker County
must be in substantial compliance with all County regulatory and taxing
authorities’ rules and regulations. Appointees deemed to be in violation of any
County rule, regulation, or policy may be disallowed from membership on
advisory boards or committees by a majority vote of the Commission.
8.
Advisory boards and committees are required to adhere to the Guidelines for
Citizen Advisory Boards & Committees as approved by the County
Commission. These guidelines are incorporated herein as Attachment
Appendix 1.
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II.
PREPARATION OF AGENDA; ORDER OF BUSINESS
A. Preparation of Agenda
The County Manager shall prepare the agenda[SL1]. The Chair, any Commissioner or
Constitutional Officer, the County Manager, or the County Attorney may place an item on
the agenda. The County Manager will provide the agenda to Commissioners two days on
the Thursday prior to a regular meeting. The Chair, any Commissioner or Constitutional
Officer, the County Manager, or the County Attorney may request that an item be
scheduled for a time certain. Persons requesting an item to be scheduled for a time certain
shall submit the request to the County Manager no later than three days prior to the
meeting. Presentations on time certain items will normally not exceed thirty (30) minutes
in length.
1.
The Chair, any Commissioner or Constitutional Officer, the County Manager,
or the County Attorney may schedule an item for a time certain that
recognizes County employees or citizens. These recognitions will generally
honor individuals, teams, or organizations for activities or actions that benefit
Baker County. Recognition presentations will not exceed fifteen (15)
minutes.
B. Agenda Material
1.
A copy of the agenda and supporting materials shall be prepared for
Commissioners, the public and the media before 5:00 PM on the Friday
Thursday prior to the regular Commission meeting or Public Hearing, except
when legally observed holidays affect copying and distribution. The agenda,
as well as lengthy reports that are part of agenda documentation, shall be
available for review in the County Manager's office.
2.
Each Commissioner should carefully review the Consent Agenda to determine
whether there is any item s/he wishes to have pulled from the consent and
discussed and voted on separately.
C. Meeting - Order of Business
The business of all regular meetings of the Commission should be transacted as
follows, provided, however that the Chair may, by simple majority vote or consensus of
the Commission, re-arrange items on the agenda to more expeditiously conduct the
business before the Commission:
1.
Invocation and Pledge of Allegiance – Members of the Commission may be
designated to present the invocation and lead the pledge.
2.
Presentation of Amendments to the Agenda – An amendment to the agenda is
an emergency addition to the regular or consent agenda and consists of items
which are submitted for agenda consideration after the established deadline.
3.
Approval of the Consent Agenda
4.
Public Comments
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a.
Any person may address the Commission under this agenda
section. Three minutes per speaker or other time limit designated by the
chair will be allotted for public comments. Persons may not yield or
delegate their time to another speaker. Persons who are not listedhave
not submitted a speaker card to speak on an item on the agenda will have
the opportunity to comment on other relevant community issues.
b. Any person may address the Commission under this agenda section. The
County Commission shall not take final action at the same meeting on items
addressed under this section unless the issue is of critical importance.
5.
Constitutional Officers/Other Governmental Units (When applicable)
6.
Committee Reports (When applicable)
7.
New Business – Items that have not been discussed by meeting attendees
previously and that do not belong on the consent agenda or committee report.
8.
Old Business – Items presented at a previous meeting that could not be
completed or decided at that meeting. Discussions usually consist of followup information that provides meeting attendees the answers to questions they
had at the last meeting. It might cover information gathered or tasks finished
as part of action-item assignments from the previous meeting.
9.
County Manager – Informational (non-action) items that are not covered other
under sections.
10.
County Attorney
11.
Commission Comments – Informational (non-action) items that are not
covered other under sections.
12.
Adjourn
No meeting should be permitted to continue beyond midnight without the approval of a
majority of the Commission. A new time limit must be established before taking a
Commission vote to extend the meeting. In the event that a meeting has not been closed or
continued by Commission vote prior to midnight, the items not acted on are to be
continued to a designated time on the following day or as soon thereafter as practical,
unless State law requires hearing at a different time.
D. Quorum
1.
A quorum for the transaction of business by the Commission consists of three
(3) Commissioners.
2.
Once a quorum has been established, a majority of Commissioners present at
the meeting shall be required to carry a motion, unless by statute, ordinance or
other regulation, an extraordinary majority (4/5ths) of the Commission is
required for approval of an item (e.g. consideration of emergency ordinances,
gas tax, etc.).
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E. Required Attendance of Officials
1.
In addition to Commissioners, County officials whose regular attendance shall
be required at meetings of the Commission are the:
a. Clerk of the Court; or designee
b. County Manager; and or designee
c. County Attorney; or designee
d. Their designees.
2.
A representative of the Baker County Sheriff's Office shall be present to
provide security and assistance in maintaining order.
F. Parliamentarian - Minutes
The County Attorney serves as the Board parliamentarian, and advises the Chair as to
correct rules of procedure or questions of specific rule application. The parliamentarian
calls to the attention of the Chair any errors in the proceedings that may affect the
substantive rights of any member, or may otherwise do harm.
1.
The Secretary to the Board shall take minutes of the proceedings of all
commission meetings. The Secretary shall provide copies of the minutes to
each Commissioner for their reading.
2.
The County Manager shall list the minutes on the agenda for approval by the
Commission. Such minutes stand confirmed at the regular Commission
meeting without a reading in open meeting, unless some error is shown. In
such event, an appropriate correction is made. A copy of the draft minutes of
the last regular Commission meeting shall be available for review at the
reception desk in the County Manager's office.
3.
The Secretary to the Board shall be responsible for recording County
Commission meetings.
4.
Upon request the secretary will provide any Commissioner with transcribed
excerpts of audio recording of Commission meetings.
G. Sergeant at Arms
The Baker County Sheriff’s Office shall be sergeant-at-arms of the Commission meetings.
The Baker County Sheriff’s Office is authorized to elicit support in performing this duty.
The Sheriff’s Office shall carry out all orders and instructions given by the County
Commission for the purpose of maintaining order and decorum at the Commission
meeting. The following policy will provide guidance in handling disruptions:
1.
If an individual refuses to relinquish the podium after being allowed to
address the Commission, the Chair will inform the individual that their time to
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address the Commission has expired and the Chair will direct the individual to
leave the podium.
2.
If an individual causes disruption in the Commission meeting site, the Chair
will inform the individual causing the disruption to cease the disruptive
activity.
3.
If the disruption fails to stop:
a. The Chair will inform the individual causing the disruption that their
actions are contrary to the orderly function of the meeting and that the
individual is to cease such action or the Sergeant-at-Arms will be
instructed to remove the individual from the meeting site.
b. The Chair will direct the individual to leave the meeting site. The Chair
will inform the individual that, if s/he is directed to leave and fails to do
so, the individual will be subject to arrest.
c. If the disruption fails to cease, the Chair shall be authorized to take final
action and read the following: As the Commission Chair, I inform you
that your actions are inconsistent with the orderly function of this
meeting and you have failed to comply with the lawful order of the
Chair. I am instructing the Sergeant-at-Arms to have you removed from
this building.
H. Rules of Order and Debate
Every Commission member desiring to speak should address the Commission Chair and,
upon recognition by the Chair, should be confined to the question under debate.
1.
The maker of a motion shall be entitled to the floor first for debate.
2.
A member once recognized should not be interrupted when speaking unless to
call said member to order. The member should then cease speaking until the
question of order is determined, without debate, by the Chair. If in order, said
member will be at liberty to proceed.
3.
If the Chair wishes to put forth or second a motion, s/he shall relinquish the
chair to (1), the Vice Chair, (2), the senior Commission member (if the Vice
Chair is absent), (3) another Commission member who has remained impartial
or (4), the Clerk, until the main motion on which the presiding officer spoke
has been disposed.
4.
The most recent edition of the Standard Code of Parliamentary Procedure
shall be the general rules of the Commission, so long as they do not conflict
with ordinances, statutes, or rules, of Baker County.
I. Voting
1.
The votes during all Commission meetings should be transacted as follows:
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a. In order to expedite business, the Chair shall usually call for the vote by
voice. At the request of any Commissioner, a roll call vote shall be
taken by the Clerk. The roll call vote may be determined in alphabetical
order, with the Chair voting last.
b. When the Chair calls for a vote on a motion, every member, who was in
the Commission chambers must give their vote, unless the member has
publicly stated that s/he is abstaining from voting due to a conflict of
interest, pursuant to Section 112.3143 or Section 286.011, Florida
Statutes. If any Commissioner declines to vote "aye" or "nay" by voice,
his or her vote shall be counted as an "aye" vote.
c. The passage of any motion, policy or resolution shall require the
affirmative vote of at least a majority of the membership of the
Commissioners who are present and eligible to vote. In case of a tie in
votes on any proposal, the proposal and/or motion shall be considered
defeated.
2.
Any Commissioner shall have the right to express dissent from or protests
against any ordinance, resolution or policy of the Commission, and to have
the reason therefore entered in the minutes.
J. Conflict of Interest
1.
Pursuant to Sections 112.3143 and 286.011, Florida Statutes, no
Commissioner shall vote in her/his official capacity on a matter which would
inure to his/her special private gain, or which the Commissioner knows would
inure to the special private gain of any principal by whom s/he is retained, of
the parent organization or subsidiary of a corporate principal by which s/he is
retained, or a relative or of a business associate.
2.
Within fifteen (15) days following that Commission meeting, s/he shall file
with the Clerk of Circuit Court a Form 8B which describes the nature of
her/his interest in the matter. The Form 8B shall be received by the Clerk and
forwarded to the Board Secretary for incorporation into the minutes of the
meeting.
K. Ordinances
An enacted ordinance is a legislative act which prescribes general, uniform, and
permanent rules of conduct relating to the corporate affairs of the county. Commission
action shall be taken by ordinance when required by law, or to prescribe permanent rules
of conduct which continue in force until repealed, or where such conduct is enforced by
penalty. All ordinances shall be introduced in writing, and scheduled for public hearing
after advertisement.
1.
Emergency Ordinances. By vote of one more than the majority, the
Commission may without notice or hearing adopt an emergency ordinance.
The emergency ordinance shall contain a declaration describing the
emergency, and shall be passed in accordance with Section 125.66(3), Florida
Statutes.
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L. Resolutions
Generally, an enacted resolution is an internal legislative act which is a formal statement
of policy concerning matters of special or temporary character. Commission action shall
be taken by resolution when required by law and in those instances where an expression of
policy more formal than a motion is desired. All resolutions shall be reduced to writing. A
resolution may be put to its final passage on the same day on which it was introduced.
M. Motions
1.
An enacted motion is a form of action taken by the Commission to direct that
a specific action be taken on behalf of the county. A motion, once approved
and entered into the record, is the equivalent of a resolution in those instances
where a resolution is not required by law. All motions shall be made and
seconded before debate.
2.
Before a motion has been stated by the Chair, the proposer may change or
withdraw it without the Commissions permission, and any member or the
Chair may request that the maker withdraw it. Once the motion has received a
second and has been stated by the Chair, the Commission must vote on the
motion.
N. Reconsideration of Action Previously Taken
1.
A motion to reconsider enables the Commission to set aside a vote on a main
motion taken at the same meeting, and to consider that motion again as though
no vote had been taken on it.
2.
A motion to reconsider may be made only by a member of the prevailing vote
on the initial issue. No motion by any Commissioner to reconsider shall be
made more than once on any subject at the same meeting.
3.
Upon passage of a motion to reconsider, no substantive action on the matter
may be taken until a subsequent meeting so that the public and media may be
on notice of the matter to be reconsidered. The subject matter shall be
scheduled for the next regular Commission meeting for action.
O. Rescinding Action Previously Taken
Commission action may be rescinded by a 4/5ths vote. After a motion to reconsider has
been adopted any Commissioner may, at the next regular Commission meeting, move to
rescind action previously taken.
III.
GENERAL PROVISIONS
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A. Newly-Elected Commissioners
The term of County Commissioners elected to office shall commence on the second
Tuesday following the general election as specified in Florida Statutes Section 100.41.
B. Swearing-in Ceremony
A swearing-in ceremony for newly-elected commissioners will be coordinated by the
County Manager.
C. Election of Chair and Vice-Chair
The Clerk shall preside over the election of officers. Procedures for electing officers are as
follows:
1.
At the first Regular Commission meeting in November December each year,
or as soon thereafter as practicable, the Commission shall elect a Chairperson
from among its members. The Clerk calls for nominations for Chair;
nominations do not require a second. A roll-call vote is conducted by the
Clerk if there is more than one nomination. If a vacancy occurs in the office of
the Chair, the Commission shall, at its next meeting, select a Chair for the
remainder of the term.
2.
In conjunction with the above election, a Vice-Chair is also elected in a like
manner. The Vice-Chair continues to have all the rights, privileges and
immunities of a member of the Commission.
3.
In case of the absence or temporary disability of the Chair, the Vice-Chair
serves as Chair during the absence. In case of the absence or temporary
disability of the Chair and the Vice-Chair, an Acting Chair and Vice-Chair,
selected by members of the Commission, serves during the continuance of the
absences or disabilities.
D. Commission Chair - Presiding Officer
The Chair shall serve as the Presiding Officer at all meetings of the Commission,
and is recognized as the head of the County for all ceremonial purposes. In addition to
the powers conferred upon her/him as Chair, s/he continues to have all the rights,
privileges and immunities of a member of the Commission. The Chairs responsibilities
include:
1.
Call the meeting to order, having ascertained that a quorum is present;
2.
Recognize all Commissioners who seek the floor under correct procedure. All
questions and comments are to be directed through the Chair and restated by
her/him, and s/he declares all votes;
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3.
Preserve order and call to order any member of the Commission who violates
any of these procedures; and, when presiding, decide questions of order,
subject to a majority vote on a motion to appeal;
4.
Expedite business in every way compatible with the rights of members;
5.
Remain objective. The same rights in debate as any other member; but the
impartiality required of the Chair in an assembly preclude exercising these
rights while presiding. The Chair should have nothing to say on the merits of
pending questions until the Commissioners and citizens have fully debated the
question. On certain occasions which should be extremely rare, the Chair
may believe that a crucial factor relating to such a question has been
overlooked and that his/her obligation as a member to call attention to the
point outweighs the duty to preside at that time. If the Chair wishes to place a
motion, the gavel must be relinquished. Based upon these Rules of Procedure,
the gavel will be relinquished in the following order:
a. Vice Chair;
b. Other Commissioners based upon seniority;
c. Another Commission member who has remained impartial;
d. Clerk to the County Commission;
The presiding officer who relinquished the chair should not return to it until the pending
main question has been disposed of, since s/he has expressed partisanship as far as that
particular matter is concerned.
6.
Declare the meeting adjourned at the conclusion of Board actions on the items
on the agenda, or at any time in the event of an emergency affecting the safety
of those present.
7.
When time constraints dictate, the Chair is authorized to approve
authorizations to advertise for public hearings.
8.
Assign Commissioners seats in the commission chambers.
9.
For time-sensitive matters only, send letters to the Baker County State and
Federal Legislative Delegations and other government officials in support
of Baker County municipal or community-based organization initiatives,
such as legislative changes and grant requests, provided the Board of County
Commissioners has taken a position in support of the initiative in its
legislative agenda or by some other action expressed its position on the issue
presented.
E. Commission Appointments to Boards and Committees
1.
Members of the County Commission serve on various boards and committees
(e.g., Regional Planning Council, etc.). Appointments are reviewed and made
on the second Tuesday of November at the second regular Commission
meeting of December of each year or as soon thereafter as practicable.
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2.
A listing of previous-year appointments will be disseminated to the County
Commission in advance of the appropriate meeting so that each
Commissioner can determine his/her interest in serving on various
boards/committees.
3.
The Chair shall recommend and the Commission shall approve the
appointments of the Commissioners to boards and committees. If there is no
nominee or no volunteer or more than one volunteer for a vacancy, the Chair
will appoint a Commissioner to serve. The Commission shall ratify the
appointments to boards and committees.
4.
Each committee shall call upon, confer with, and seek the recommendation of
the County Manager's staff. Employees shall staff the various committees as
directed by the County Manager. When the staff and committee's
recommendations differ, both recommendations will be discussed at the
appropriate regular Commission meeting.
5.
The County Manager is responsible for scheduling recommendations or
reports on the Commission agenda in a timely manner. Reports will include
minutes of the committee meeting and other supporting documentation.
F. Appointment of Commission Liaisons
1.
To Aassure communication and teamwork, the County Commission Chairman
may appoint one commissioner to serve as liaison to each department. The
Commission liaison shall be selected from a Commission member who is not
a Commission officer (Chair or Vice Chair).
2.
Each Commission liaison to a department shall provide the staff and other
agency representatives with the general perspective of the County
Commission on issues considered by the department. Commission liaisons
may also advise the County Commission as to departmental concerns and
recommendations on various issues. It is expressly not the role of the
Commission liaison to direct county staff, or to supersede the responsibilities
of the County Manager.
G. Suspension and Construction of Rules
1.
Temporary suspension of these procedures shall permit the Commission to
take some action that would otherwise be prevented by a procedural rule
already adopted. These Rules of Procedure may be amended or temporarily
suspended at any Commission meeting with an affirmative vote of a majority
of the Commission. These rules are for the efficient and orderly conduct of
Commission business only; no violation of such rules shall invalidate any
action of the Commission when approved by a majority vote required by law.
2.
This set of Rules of Procedure should be reviewed and if applicable, adopted
on the second Tuesday of each Novemberfirst meeting in December or as
soon thereafter as practicable.
3.
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IV.
APPENDIX 1: GUIDELINES FOR BOARDS & COMMITTEES
1.
Designation, Length of Service: Boards and committees are to be designated
as standing or special. A sunset date will be specified for special committees.
Term length for serving on any standing board or committee will be a
minimum of two years unless otherwise specified (e.g. State Statute may
require term lengths of less than two years).
2.
Attendance:
a. Any board or committee member whose attendance is less than 50% of
the last six (6) consecutive meetings will automatically be removed from
the board or committee.
b. The minutes shall reflect attendance by members and denote consecutive
missed meetings. The Committee shall make a recommendation to the
County Manager for member removal for a lack of attendance which
shall be forwarded to the County Commission for appropriate action.
c. When a quorum is not present at an announced meeting of a board or
committee, the board or committee shall meet in a workshop setting,
record attendance, and furnish minutes.
3.
Removal of Members for Cause: Any board or committee member may be
removed for good cause by a majority vote of the County Commission after
consideration of the issue at a County Commission meeting. A removal for
good cause shall be based on the failure of the board member to adhere to
and/or enforce the Baker County Code of Ordinances or excessive
absenteeism while performing his or her duties as a board or committee
member.
4.
Elections of Officers:
a. All board and committee officers (i.e. Chair, Vice-chair, etc.) shall be
elected by the membership of the board or committee.
b. Officers shall be elected on October 1 of each fiscal year or as soon
thereafter as practicable.
5.
Meeting Frequency:
a. At a minimum, all boards and committees shall meet once per year.
b. The names of boards or committees that do not meet this minimum
requirement shall be submitted to the County Manager's Office.
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c. Recommendations to dissolve boards or committees or other
recommended action will be submitted to the County Commission for
consideration.
6.
Parliamentary Procedure: As appropriate, the most recent edition of the
Standard Code of Parliamentary Procedure shall be the rules of the boards and
committees, so long as they do not conflict with ordinances, statutes, these
rules, or policies of Baker County.
7.
Open to the Public: All board and committee meetings shall be open to the
public in accordance with the Florida Government in the Sunshine Law,
Section 286.011, and Florida Statutes. Regular committee meetings will be
conducted in a publicly owned or controlled building. Special meetings and
any subcommittee meetings will also be conducted in publicly owned or
controlled buildings. All meetings will be held in a building that is open to the
public.
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MEMORANDUM
DATE:
March 6, 2015
TO:
Baker County Local Planning Agency
THRU:
Glen Patten (Chair)
FROM:
Ed Preston, Planning and Zoning Director
RE:
Rhoden Special Exception for Splitting A Subdivision Lot
DESCRIPTION
This property is about 4 miles south of Macclenny on the east side of State Road 121 South at
6863.
General Location
BACKGROUND
The applicant requests a special exception to allow for the division of a 1.84 acre lot number 19
in the Gadsden Heights Subdivision allowing two lots and a single dwelling on each.
STANDARD OF REVIEW
• Zoning decisions (Special Exceptions) are generally quasi-judicial.
• Approval of a special use
• Standard of Review: “Competent Substantial Evidence.”
• Findings of Fact—Yes
• Ex Parte Communications—NO
2011 Aerial
Zoning
Future Land Use
Wetlands and 100 Year Flood Plain
Context Analysis
Findings
The subject property is a residential subdivision lot of 1.84 acres zoned RCMH1. The dwelling
on the lot was built in 1982. The Gadsden Heights Subdivision was platted in 1953. The parcel is
served by well and septic system and has direct paved frontage on State Road 121.
The applicant is asking for a special exception to allow for the division of a 1.84 acre lot number
19 in the Gadsden Heights Subdivision allowing two lots and a single dwelling on each. Since
Lot 19 is less than 2 acres, one of the resulting new lots will not be conforming to minimum size.
Lot 19 is in no significant way different than many of the other lots in the Gadsden Heights
subdivision. The implication given by approval of this request is that many other similar lots in
the platted subdivision could also be divided resulting in a near doubling of dwellings which
were not approved by County action. Twice the number of private driveways on State Road 121
would be detrimental to safety and current traffic flow.
The zoning district Description is as follows:
Sec. 3.04.12.00
RCMH 1: Residential Conventional or Mobile Home l unit per acre
This district is similar to Residential Conventional District (RC 1). However, mobile homes are permitted. The purpose of
classifying land and water areas within this district is to provide a transition between the agricultural and singlefamily districts and to accommodate residential development of single family conventional or mobile homes in areas not served
by central water and sanitary facilities within the Very Low Density Land Use Category of the Comprehensive Plan. One unit per
acre will be permitted and each unit shall have immediate access to a County-maintained paved road. Development must
meet building codes and have a County Department of Health approved well and septic tank installation.
Sec. 3.04. 12.01
A.
Permitted Uses and Structures
Within any RCMH 1 District permitted uses and structures allowed by right are as follows:
1. Church
2. Community Residential Facility – Type A
3. Country Club
4. Fish Ponds (two (2) acres or less)
5. Golf Course/ Club
6. Guest House – (Site Plan Review)
7. Mineral Extraction
8. Mobile Home
9. Roadside Produce Stand
10. Silviculture
11. Single Family (1 unit per acre)
12. Special Use (See Part 3.05.00)
13. Temporary Use (See Part 3.05.00)
B.
Additionally, within any RCMH 1 District the following accessory uses and structures are allowed:
1.
2.
3.
4.
5.
Storage buildings, sheds, tool houses and private garages
Noncommercial greenhouses and plant nurseries
Play equipment
Household pets
Swimming pools
Sec. 3.04.12 13 .02 Permissible Uses by Special Exception
1. Nursing Home
2. Private Stable – (Site Plan Review) (See Section 3.04.07.12Public Riding Stable (Site Plan Review)
(See Section 3.04.07.12D)
3. Veterinary Clinic (Site Plan Review)
4. Wireless telecommunication facilities (See Part 3.06.00)
Sec. 3.04.12 .03
a.
b.
c.
d.
e.
Club
Lodge
Recreational Association
Neighborhood Association
Cultural Activities
Permissible Uses by Limited Notice
5. Semi-Public uses
1. Day Care Center
2. Home Occupation
Sec. 3.04.12 .04
A.
Setback Standards
Minimum Lot Requirements (width, depth & area)
Width – 100 feet Depth - none
Area – 1 acre
B.
Maximum Lot coverage by all buildings & structures
Not applicable
C.
Minimum Yard Requirements
Front – 25 feet Side - 25 feet
Rear – 25 feet
D.
35 feet
Maximum height of structures
The Development Review Committee (DRC) will consider this matter on March 18, 2015.
The Local Planning Agency will hear this matter on March 26, 2015.
The Planning Office has received no communications from surrounding property owners as of
this writing.
RECOMMENDATION
Planning staff finds that this request for a special exception is not consistent with the
Comprehensive Plan or the land development regulations and recommends denial.