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2. law enforcement
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BAKER COUNTY BOARD OF COMMISSION
AGENDA
April 7, 2015
3:00 P.M. BUDGET WORKSHOP
1. EMS Budget Review
2. BOCC Budget Review
5:00 P.M.
REGULAR AGENDA
I.
Invocation and Pledge of Allegiance
II.
Approval of Consent Agenda Items
1. Approval of Minutes March 17, 2015 – Regular Meeting
2. Approval of Minutes March 17, 2015- Public Hearing
3. Approval of Minutes March 17, 2015- Budget Workshop
4. Expense Report
5. Community Action Agency – Dr. Farmer Reappointment
6. Proclamation – Water Conservation Month
7. Proclamation – Public Works Week
III.
Public Comments
IV.
Committee Reports
V.
New Business
1. Ag Center Fee Waiver Request- Community Action Agency
2. Morgan Moeller, Proclamation- Sexual Assault Awareness
3. YMCA Bond Documents: Interlocal Agreement & Resolution 2015-03
4. SMRMC Vacancy
5. Draft ESCO RFP
VI.
Old Business
1. Pending Business
2. Rules of Procedure
3. Budget
VII.
County Manager
VIII.
County Attorney
IX.
Commissioner Comments
X.
Adjourn
Action Item
Action Item
Action Item
Action Item
Action Item
Information Only
Action Item
Information Only
6:00 P.M. PUBLIC FORUM
If any member of the public desires to appeal a decision made at these hearings, he or she will need a record of the proceedings
and for that purpose he or she may need to ensure that a verbatim record of the proceedings is transcribed, which record would
include the testimony and evidence upon which the appeal is to be based. In accordance with the American with Disabilities Act,
persons needing a special accommodation of an interpreter to participate in these proceedings should contact the County
Commissioners Office at (904) 259-3613, at least 48 hours prior to the time of the hearing.
BAKER COUNTY BOARD OF COMMISSIONERS
MINUTES
March 17, 2015
The Baker County Board of Commissioners met in a scheduled meeting with the following members
present:
Chairman, James Croft
Commissioner Mark Hartley
Commissioner James Bennett
Commissioner Jimmy Anderson
Commissioner Gordon Crews
Also Present:
County Attorney, Rich Komando
County Manager, CJ Thompson
Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim
transcripts. For a complete audio recording of the discussion please visit www.bakercountyfl.org/board or contact
Sara Little at sara.little@bakercountyfl.org
REGULAR MEETING
Chairman Croft called the meeting to order and welcomed everyone in attendance.
Commissioner James Bennett requested that for all future minutes a disclaimer be added to the
beginning. The disclaimer should state that the minutes are a summarized version of the meeting,
not transcripts, and where to obtain a full audio recording of the meetings. The Board agreed to
add such note to the beginning of each meeting minutes.
Chairman Croft called for an approval of the consent agenda.
Commissioner James Bennett moved to approve the consent agenda items which were:
1.
2.
3.
4.
5.
Approval of Minutes- March 3, 2015 - Regular Meeting
Approval of Minutes- March 3, 2015 – Public Hearing
Approval of Minutes- March 3, 2015 – Shoals Park Workshop
Approval of Minutes- March 3, 2015 – FAC Workshop
Expense Report
Commissioner Jimmy Anderson seconded the motion. Motion carried unanimous.
Larry Morgan appeared before the Board regarding St. Mary Shoals Park and the negative
publicity it has received lately. Mr. Morgan urged the Board to continue developing the park and
to make sure the gates are consistently locked to reduce vandalism.
Marilee Jipson appeared before the Board encouraging the adoption of a Resolution against
fracking in the State of Florida. The Board agreed that continued research would be done regarding
her request.
C/M Thompson presented a request by the Community Action Agency (CAA) to waive the rental
fee and security deposit charges for two dates at the Ag Center.
Page 2
MINUTES – Regular Meeting
March 17, 2015
Mr. Thompson stated that traditionally, due to the non-profit status of the requestor, the Board
waived the rental fee for such requests but not the security deposit. Commissioner Gordon Crews
motioned to waive the rental fee for April 24th and July 24th but required CAA to pay the security
deposit. Commissioner Jimmy Anderson seconded the motion. Motion carried unanimous.
C/M Thompson presented a lease agreement with Ring Power for the lease of five new motor
graders. Mr. Thompson stated that the Road Department has six motor graders in use but one was
on a contract by itself. Robert Fletcher, Road Superintendent, stated that the Board has already
approved the purchase/lease of the motor graders and this was simply the lease agreement. Mr.
Fletcher stated that this lease was for a five year period. At the end of the five years the County
can chose to pay a balloon payment and keep the motor graders or return them to Ring Power and
enter in to a new lease agreement for new equipment. Mr. Fletcher stated that this lease included
a bumper to bumper warranty which saved the County thousands in repair costs through the course
of the lease.
Commissioner Bennett had several questions regarding the lease including, clarification on
penalties for overages on operation hours, options to purchase at the end of the lease, and if the
lease could be extended beyond five years. Commissioner Bennett was also concerned with
language in the agreement that required the County to return the equipment to Ring Power at the
end of the lease although Ring Power has historically always picked them up. Mr. Fletcher stated
that the Road Department had the ability to return them to Ring Power should that happen in the
future.
Commissioner Jimmy Anderson questioned Mr. Fletcher on how many years the County has
operated under a lease agreement with Ring Power for motor graders. Mr. Fletcher stated that it
had been approximately 28-30 years without any issues regarding the lease.
Commissioner Anderson motioned to approve the lease agreement and requested that
Commissioner Bennett’s questions be addressed by Ring Power. Commissioner Mark Hartley
seconded the motion. The motion did not carry unanimous. The votes were as follows:
Commissioner Jimmy Anderson – Yes
Commissioner Mark Hartley – Yes
Commissioner Gordon Crews – Yes
Commissioner James Bennett – No
Chairman James Croft – No
Chairman Croft requested that the regular meeting be recessed so that the public hearing can begin.
C/M Thompson requested that the City of Macclenny license agreement be heard before the recess.
The Board agreed.
Phil Rhoden, City Manager, appeared before the Board requesting approval on a license agreement
to install a new well near the Wal-Mart distribution center. Mr. Rhoden stated that City was
Page 2
MINUTES – Regular Meeting
March 17, 2015
upgrading an existing well and adding another well. Mr. Rhoden stated this would prevent failures
in the future and also prepare for future growth in the City. Mr. Rhoden stated that the new well
encroached upon County property due to the City property being an irregular size. Commissioner
Jimmy Anderson motioned to approve the license agreement. Commissioner Gordon Crews
seconded the motion. Motion carried unanimous.
Chairman Croft recessed the regular meeting.
(Please see public hearing minutes)
Chairman Croft opened the regular meeting.
C/M Thompson presented the board with a job description for finance officer. Mr. Thompson
stated that Mrs. Debbie Perryman was scheduled to retire in January 2016 and this position would
replace Mrs. Perryman at her retirement. Mr. Thompson stated that due to new finance software
being purchased and the extensive accounting knowledge and training needed for the new
employee, a start date in May was desired. C/M Thompson stated that a salary for 5 months was
included in the budget. Chairman Croft asked with the qualifications requesting a bachelor’s
degree what salary range was desired. C/M Thompson stated that Mrs. Perryman currently makes
$47,000 and that it would be hard to compete with other Counties in our area or even other County
agencies. Mr. Thompson stated his recommendation would be for $40-$50k depending on
qualifications. Chairman Croft stated that he was not comfortable paying someone new more
money than someone who has worked 30 years to reach that salary. Commissioner Bennett
requested that language regarding a bachelor degree be amended to allow an equivalent degree.
Commissioner Bennett requested that the job be advertised with a salary of $40-40k. The Board
agreed to the salary range. Commissioner Bennett motioned to approve the advertisement and
salary for the finance officer position. Commissioner Jimmy Anderson seconded the motion.
Motion carried unanimous.
C/M Thompson presented a contract renewal for Fire Safety Inspector with Scott Crews. Mr.
Thompson stated that Chief Steve Marfongella was scheduled to take his test on March 24th and
that the current contract with Scott Crews expired on March 31st. Mr. Thompson stated that should
there be an issue with Chief Marfongella’s test the Board would not meet again before the contract
expired. Mr. Thompson explained the new contract would only extend 90 days and would not be
executed if Chief Marfongella received his certification. Commissioner Jimmy Anderson
motioned to approve the contract renewal. Commissioner Gordon Crews seconded the motion.
Motion carried unanimous.
C/M Thompson presented the pending business report. The items included the following:
Courthouse HVAC conversion- 75% complete. C/M Thompson explained the ESCO process.
Transportation Center- 50% complete. Project in underway and on schedule.
LDR Revisions- 75% complete. Mining scheduled for March LPA hearing.
Page 3
MINUTES – Regular Meeting
March 17, 2015
Purchasing Policy revisions- 25% complete. Draft policy distributed to BOCC for revisions.
Shade Tree Airplane Club/Tax Abatement- 25% complete. Abatement is not an option. Shoals Park
is an option should BOCC choose but work would need to be done.
Anti-Fracking Resolution- 0% complete. BOCC requested more time to research prior to
considering.
Commissioner Bennett requested an update on the LAP certification. C/M Thompson stated that
staff was working with FDOT to have that completed as soon as possible. Commissioner Bennett
requested that item be added to the pending business list.
C/M Thompson updated the Board on the timber cruise for Shoals Park. Mr. Thompson stated that
an RFP is complete and had been sent to several people in the timber business for review and
revisions. Mr. Thompson informed the Board that seven responses were received for the
engineering RFQ and that Scott Herring with Nassau County would assist in the review process.
Doug Moore invited the Commissioners to a prescribed burn on his property on March 27th from
9:00 a.m. until noon. Mr. Moore informed the Board this was part of the fire wise program and
encouraged anyone interested in attending.
Chairman Croft stated that he attended the viewing for Mr. Jiles Hall who was the owner of the
Olustee Park property. Chairman Croft stated that he had a meeting scheduled to meet with Mrs.
Hall in efforts to reopen Olustee Park and would report back at a later date. Chairman Croft also
informed the Board that the St. Mary’s River annual cleanup is March 28th from 8:00a.m. until
noon.
Commissioner James Bennett stated that Baker County’s first amusement park, “Cable Junction
Ventures” is scheduled to open April 4th. Commissioner Bennett stated he went through the park
already and it was a lot of fun. Commissioner Bennett stated that anticipated revenue at Cable
Junction will bring in an estimated $50,000 in sales tax to Baker County.
Commissioner James Bennett motioned to adjourn.
Meeting adjourned.
__________________________________
Stacie D. Harvey, Clerk
____________________________________
James A. Croft, Chairman
BAKER COUNTY BOARD OF COMMISSIONERS
MINUTES
March 17, 2015
The Baker County Board of Commissioners met in a scheduled meeting with the following members
present:
Chairman, James Croft
Commissioner Mark Hartley
Commissioner James Bennett
Commissioner Jimmy Anderson
Commissioner Gordon Crews
Also Present:
County Attorney, Rich Komando
County Manager, CJ Thompson
Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim
transcripts. For a complete audio recording of the discussion please visit www.bakercountyfl.org/board or contact
Sara Little at sara.little@bakercountyfl.org
Public Hearing
Chairman Croft called the meeting to order and opened the public hearing.
Chairman Croft stated the first item on the agenda was Ordinance 2015-03 which was the second
and final reading regarding LPA member terms.
Chairman Croft called for public comment. There was no public comment.
Chairman Croft closed the public hearing and opened the regular meeting.
Commissioner Jimmy Anderson motioned to read by title. Commissioner James Bennett seconded
the motion. Rich Komando read Ordinance 2015-13 by title which stated:
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA,
AMENDING THE BAKER COUNTY LAND DEVELOPMENT REGULATIONS, ARTICLE X.
ADMINISTRATION, SECTION 10.01.04(A)(5) RELATING TO TERMS OF OFFICE FOR THE LAND
PLANNING AGENCY (LPA); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY;
PROVIDING DIRECTION TO STAFF; PROVIDING DIRECTION TO THE CODIFIER; AND
PROVIDING AN EFFECTIVE DATE.
Commissioner Gordon Crews motioned to approve Ordinance 2015-13. Commissioner Mark
Hartley seconded the motion. Motion carried unanimous.
Ed Preston informed the Board that Glen Patton, current chairman of the LPA, has agreed to be
reappointed. Commissioner James Bennett motioned to reappoint Glen Patton to the Local
Planning Agency. Commissioner Jimmy Anderson seconded the motion. Motion carried
unanimous.
Page 2
MINUTES- Public Hearing
March 17, 2015
Chairman Croft closed the regular meeting and opened the public hearing.
Ed Preston presented a request by Charles Chupp to vacate the plat for the Smoke Rise II
subdivision. Mr. Preston stated that fourteen lots of this subdivision are along the north side of
Mudlake Road beginning about 1000 feet west of SR 121. Six more lots are on the east side of CR
125 reaching from Mudlake Road to Bobby Sapp Road. The applicant requests a reversion of the
acreage for 21 of the 22, 5-acre residential lots platted as Smoke Rise II. Twenty-one lots are
vacant, conforming to subdivision regulations and their AG 7.5 agriculture zoning district. One lot
supports a single family dwelling, and is also conforming to subdivision regulations and zoning.
The Development Review Committee heard this matter January 21, 2015 and voted 4 to 1 to
recommend approval of vacation. The Local Planning Agency heard this matter on January 22,
2015 and voted 4 to 1 to recommend approval of the vacation. Planning staff finds the petition for
vacating is consistent with the land development regulations and recommends approval.
TR Haineline, representing Mr. Chupp stated that the plat was recorded in 2002 and one lot was
sold in 2003. Since then, no lots have been sold. Mr. Haineline stated that the property was being
used as agriculture now and will be for the foreseeable future. Mr. Haineline stated that Mr. Chupp
would be willing to exclude the equestrian easement from this request. Mr. Haineline stated that
if the plat were vacated it would only remove the lot lines from a map and that it would not affect
ownership or access to the one lot owner. Mr. Haineline stated that the property currently has
greenbelt status, but with the plat in place it made it much harder to receive that status.
Danny Burger addressed the Board with concerns over drainage in the area. Mr. Burger stated that
a drainage pipe on the property had been filled in and had affected drainage in the area. Mr. Burger
asked that the property owners repair the drainage back to its original state.
Doug Moore appeared before the Board and stated that Mr. Chupp had hired him to help improve
the land. Mr. Moore stated that a management plan had been created and they were currently
working to improve the land and drainage. Mr. Moore stated there was a good drainage system
on the land but that it was overgrown. Mr. Moore stated that in working the property they located
a county culvert that was completely blocked and had since been cleaned by the county road
department.
Celeste Reynolds who owns the only lot sold appeared before the Board and asked that the plat
not be vacated. Mrs. Reynolds stated that when she purchased her property she agreed to deed
restrictions that the property owner is not following for the vacant lots. Mrs. Reynolds stated that
she had an estimated $600,000 invested in her home. Mrs. Reynolds also stated that she had
consulted with a real estate professional who informed her that the value of her property would be
negatively affected by approximately $95,000 if the plat was vacated and the use of the
surrounding property was returned to agricultural use without deed restrictions. Mrs. Reynolds
also said her property could not be sold for her investment if the plat was vacated.
Page 3
MINUTES- Public Hearing
March 17, 2015
Frank Miller, legal counsel for Mrs. Reynolds argued that Florida Statutes and related case law
allowed County Commissioners to vacate plats only if it is demonstrated that the vacating the plat
will not affect the ownership of persons owning other parts of the subdivision. Mr. Miller stated
there was no evidence showing that it won’t affect Mrs. Reynolds ownership.
Rich Komando disagreed with Mr. Miller regarding the interpretation of the submitted case law
regarding ownership. Mr. Komando stated that he did not find any case law related to whether or
not value affects the ownership of property and that the Board will have to make that finding.
Chairman Croft closed the public hearing and opened the regular meeting.
Chairman Croft stated that he could see both sides and that both property owners have rights.
Commissioner Gordon Crews stated that if the plat was removed it would affect Mrs. Reynolds
property value, but not Mr. Chupp. Rich Komando stated that regardless of the Board’s decision
the two property owners will have a dispute. Commissioner Mark Hartley moved to deny the
applicant’s request to vacate the plat, finding that Mrs. Reynolds ownership would be negatively
affected if the plat were vacated. Commissioner Gordon Crews seconded the motion. Motion
carried unanimous.
Chairman Croft closed the regular meeting and reopened the public hearing.
Ed Preston presented a land use and zoning request by David Burnham. Mr. Preston stated that the
applicant is requesting a land use and zoning change on 19.99 acres currently zoned AG 7.5 with
a future land use designation of AG B. The applicant is requesting to change the zoning to light
industrial and the future land use designation to Industrial. The purpose of this application is to
allow development of a construction company yard and office. Mr. Preston stated that the property
is along a paved county road and will be required to connect to water and sewer.
The development review committee reviewed this application on January 21, 2015 and voted
unanimously to recommend approval. The LPA heard this on February 26, 2015 and voted
unanimously to recommend approval. Planning staff finds the proposed amendment consistent
with the comprehensive plan and recommends approval.
Carolyn Conway stated that she was excited about the project and hoped to see it approved.
Chairman Croft closed the public hearing and opened the regular meeting.
Commissioner Jimmy Anderson motioned to ready Ordinance 2015-04 by title. Commissioner
Gordon Crews seconded the motion. Motion carried unanimous.
Rich Komando read Ordinance 2015-04 by title which states:
Page 4
MINUTES- Public Hearing
March 17, 2015
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA,
AMENDING ORDINANCE NO. 91-1, MAKING A SMALL SCALE AMENDMENT TO THE BAKER
COUNTY COMPREHENSIVE PLAN BY RECLASSIFYING APPROXIMATELY 20 ACRES OF REAL
PROPERTY, OWNED BY TERRAPOINTE, LLC AND IDENTIFIED BY BAKER COUNTY PROPERTY
APPRAISER PARCEL IDENTIFICATION NUMBER 26-2S-22-0000-0000-0060, FROM AGRICULTURAL
B TO INDUSTRIAL ON THE FUTURE LAND USE MAP; PROVIDING FINDINGS BY THE BOARD OF
COUNTY COMMISSIONERS; PROVIDING DIRECTION FOR RECORDING; AND PROVIDING AN
EFFECTIVE DATE.
Commissioner Jimmy Anderson motioned to approve Ordinance 2015-04. Commissioner Gordon
Crews seconded the motion. Motion carried unanimous.
Commissioner Jimmy Anderson motioned to read Ordinance 2015-05 by title. Commissioner
Gordon Crews seconded the motion. Motion carried unanimous.
Rich Komando ready Ordinance 2015-05 by title which states:
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA,
AMENDING ORDINANCE NO. 91-1, MAKING A SMALL SCALE AMENDMENT TO THE BAKER
COUNTY COMPREHENSIVE PLAN BY RECLASSIFYING APPROXIMATELY 20 ACRES OF REAL
PROPERTY, OWNED BY TERRAPOINTE, LLC AND IDENTIFIED BY BAKER COUNTY PROPERTY
APPRAISER PARCEL IDENTIFICATION NUMBER 26-2S-22-0000-0000-0060, FROM AGRICULTURAL
B TO INDUSTRIAL ON THE FUTURE LAND USE MAP; PROVIDING FINDINGS BY THE BOARD OF
COUNTY COMMISSIONERS; PROVIDING DIRECTION FOR RECORDING; AND PROVIDING AN
EFFECTIVE DATE.
Commissioner Jimmy Anderson motioned to approve Ordinance 2015-05. Commissioner Gordon
Crews seconded the motion. Motion carried unanimous.
Commissioner James Bennett motioned to adjourn.
Meeting adjourned.
__________________________________
Stacie D. Harvey, Clerk
____________________________________
James A. Croft, Chairman
BAKER COUNTY BOARD OF COMMISSIONERS
MINUTES
March 17, 2015
The Baker County Board of Commissioners met in a scheduled meeting with the following members
present:
Chairman, James Croft
Commissioner Mark Hartley
Commissioner James Bennett
Commissioner Jimmy Anderson
Commissioner Gordon Crews
Also Present:
County Attorney, Rich Komando
County Manager, CJ Thompson
Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim
transcripts. For a complete audio recording of the discussion please visit www.bakercountyfl.org/board or contact
Sara Little at sara.little@bakercountyfl.org
BUDGET WORKSHOP
Chairman Croft called the meeting to order and welcomed all in attendance. Chairman Croft stated that
the purpose of this workshop was to hear a budget over view from C/M Thompson.
C/M Thompson stated that his presentation would be a summary of budgets submitted and did not include
any constitutional officer information at this time. Mr. Thompson stated that the presentation would also
lay out the groundwork for the next few months until June. C/M Thompson’s presentation included the
following:
Overview for Departments funded from General Fund:
Department
FY14/15
FY15/16
% Change
BOCC
Maintenance
Building
Planning
EMS
Ag Extension
Ag Center
Soil & water
Vet Services
Library
Recreation
Animal Control
State Aid Library
Information Svcs.
Human Resources
Finance
Total
$893,860
$114,790
$167,609
$107,932
$1,508,259
$148,452
$148,452
$550
$32,987
$155,250
$130,931
$112,665
$87,046
$151,942
$61,514
$167,017
$3,869,304
$877,555
$115,302
$192,624
$106,190
$1,496,417
$146,070
24,891
$855
$40,219
$155,263
$135,439
$111,195
$87,050
$151,658
$59,225
$138,727
$3,838,678
-1.82%
2.80%
14.92%
-1.61%
-0.79%
-1.60%
-12.66%
55.45%
21.92%
0.01%
3.44%
-1.30%
-0.19%
-3.72%
-16.94%
-0.79%
Page 2
MINUTES- BUDGET WORKSHOP
March 17, 2015
Cost breakdown for Departments funded from General Fund:
Department
Personnel
Operating & Capital
Total
BOCC
Maintenance
Building
Planning
EMS
Ag Extension
Ag Center
Soil & Water
Vet Services
Library
Recreation
Animal Control
State Aid Library
Information Svcs.
Human Resources
Finance
Total
$541,955
$93,702
$173,999
$103,140
$1,255,417
$129,070
$2,691
$$36,984
$105,443
$80,439
$75,745
$38,626
$143,894
$58,825
$118,090
$2,958,020 (77%)
$335,600
$21,600
$18,625
$3,050
$241,000
$17,000
$22,200
$855
$3,235
$49,820
$55,000
$35,450
$48,424
$7,764
$400
$20,637
$880,660 (23%)
$877,555
$115,302
$192,624
$106,190
$1,496,417
$146,070
$24,891
$855
$40,219
$155,263
$135,439
$111,195
$87,050
$151,658
$59,225
$138,727
$3,838,680
Overview for Departments funded by Special Assessments:
Department
FY14/15
FY15/16
% Change
Road & Bridge
Solid Waste
Fire
Total
$2,456,576
$804,959
$226,861
$3,488,396
$2,620,795
$745,026
$393,855
$3,759,676
6.68%
-7.45%
73.61%
$7.78%
Cost breakdown for Departments funded by Special Assessments:
Department
Personnel
Operating & Capital
Total
Road & Bridge
Solid Waste
Fire
Total
$1,264,122
$130,926
$99,981
$1,495,029 (40%)
$1,356,673
$614,100
$293,874
$2,264,647 (60%)
$2,620,795
$745,026
$393,855
$3,759,676
Page 3
MINUTES- BUDGET WORKSHOP
March 17, 2015
Proposed Schedule for budget workshops by Department:
April 7th
April 21st
May 5th
May 19th
June 2nd
EMS
Building
Ag Extension
Maintenance
Road Department
BOCC
Library
Ag Center
Animal Control
Solid Waste
Library State Aid
Soil & Water
Planning
Fire Department
Finance
Human Resources
Recreation
Veteran Services
Discussions were held regarding C/M Thompson’s budget overview presentation (can be heard on audio
file).
Chairman Croft recessed until the regular Board of County Commissioners meeting.
_________________________________
Stacie D. Harvey, Clerk
_______________________________________
James A. Croft, Chairman
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
1
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74595
03/11/15 338
PITNEY BOWES GLOBAL 11
54400
METER LEASE/NOV−FEB
0.00
159.33
104000
74596
03/11/15 346
PURCHASE POWER
11
54100
POSTAGE REFILL/ADM
0.00
250.55
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
74607
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
930
29
29
32
33
34
27
11
25
157
32
158
22
27
20
20
21
18
157
18
18
18
11
11
11
11
11
11
11
11
11
18
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
54100
COUNTY JUDGE’S FAX
COUNTY EXTENSION SV
CO EXT SVC−DATA LIN
LIBRARY
RECREATION DEPT
ANIMAL CONTROL
STA 70/REC #63/FIRE
BOCC LINES/$325 L D
BLDG DEPT−INSPEC LI
STATE ATTORNEY−FAX
LIBRARY − FAX
PUBLIC DEF − FAX
CIR CT FAX/REC #328
RESCUE/DAVID R.
ELEVATOR−COURTHOUSE
ELEVATOR/COURTHOUSE
MAINTENANCE DEPT.
DATA LINE − CLERK
STATE ATTORNEY/GREG
DATA LINE − CLERK
DATA LINE − CLERK
ALARM @ CLERK’S CIV
RADIO LOOP
RADIO LOOP
RADIO LOOP
RADIO LOOP
RADIO LOOP
RADIO LOOP
RADIO LOOP
TDD PHONE/ADMINISTR
ADMINISTRATION FAX
CLERK’S OFFICE/ FAX
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20.15
128.35
81.56
285.92
50.16
109.92
87.06
774.95
61.18
20.15
39.05
23.50
20.15
87.60
20.15
20.15
119.69
36.58
29.54
73.16
73.16
36.58
36.58
36.58
36.58
36.58
36.58
36.58
36.58
40.86
36.61
20.15
2552.39
104000
74609
03/23/15 1252
AMERICAN ENTERPRISE 001
218500
P13 DEDUCTIONS
0.00
135.00
104000
74611
03/23/15 499
BP
55211
FUEL/D RICHARDSON
0.00
107.45
104000
74613
03/23/15 89
CAPITAL GUARDIAN TR 001
218700
P13 DEDUCTIONS
0.00
250.00
104000
104000
104000
104000
74614
74614
74614
74614
03/23/15
03/23/15
03/23/15
03/23/15
CARD
CARD
CARD
CARD
55500
55211
55211
54602
LEGIS DAY/COMM ANDE
FUEL/GEORGIA/CONF T
FUEL
WIPER BLADES/CO. CA
0.00
0.00
0.00
0.00
235.00
37.00
15.00
23.52
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
445
2090
2090
2090
2090
RUN DATE 03/30/2015 TIME 12:42:07
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
27
SERVICES
SERVICES
SERVICES
SERVICES
11
34
11
11
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
2
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
TOTAL CHECK
SALES TAX
AMOUNT
0.00
310.52
104000
74615
03/23/15 2346
CARPENTERS INDUSTRI 001
218500
P13 DEDUCTIONS
0.00
160.00
104000
74616
03/23/15 308
F&G CONSTRUCTION GE 155
56200
TRANSPORATION CENTE
0.00
164665.40
104000
104000
104000
104000
104000
TOTAL CHECK
74622
74622
74622
74622
74622
03/23/15
03/23/15
03/23/15
03/23/15
03/23/15
HARD−ROCK
HARD−ROCK
HARD−ROCK
HARD−ROCK
HARD−ROCK
56300
56300
56300
56300
56300
4000 PSI PR/PM ASH
4000 PSI PR/PM ASH
4000 PSI 70/30 REG
4000 PSI 770/30 REG
400 PSI 70/30/TRANS
0.00
0.00
0.00
0.00
0.00
0.00
520.30
1065.60
7160.00
3722.40
19970.00
32438.30
104000
74623
03/23/15 21
HAYT,HAYT&LANDAU, P 001
218900
P13 DEDUCTIONS
0.00
100.00
104000
74628
03/23/15 311
NATIONWIDE RETIREME 001
218700
P13 DEDUCTIONS
0.00
228.82
104000
74629
03/23/15 360
RELIASTAR LIFE INSU 001
218700
P13 DEDUCTIONS
0.00
26.76
104000
74631
03/23/15 341
SILVERCOTE LAMINATI 155
56200
INSULATION MATERIAL
0.00
10293.11
104000
74635
03/23/15 400
SUNGARD PUBLIC SECT 11
54600
FOUR J,OPTIO LICENS
0.00
4134.47
104000
104000
104000
104000
TOTAL CHECK
74636
74636
74636
74636
03/23/15
03/23/15
03/23/15
03/23/15
UNITED
UNITED
UNITED
UNITED
001
35
001
001
218100
52310
218100
218100
MARCH RETIREE INS
MARCH RETIREE INS
J HOLTON/EMPLOYEE P
MARCH INSURANCE
0.00
0.00
0.00
0.00
0.00
15.32
6310.28
72.24
59115.00
65512.84
104000
74638
03/23/15 419
VALIC
001
218700
P13 DEDUCTIONS
0.00
325.00
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
74640
74640
74640
74640
74640
74640
74640
74640
74640
74640
74640
74640
74640
74640
74640
74640
74640
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
03/24/15
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
HAGAN
33
34
34
34
34
34
27
21
21
21
21
351
33
27
27
21
33
54600
54600
54600
54600
54600
54600
54600
54600
54600
54600
54600
54616
54600
54600
54600
54600
54600
SPONGE,GRAFFITI RMV
PINE/ ANIMAL CONTRO
CREDIT
PINE,SCREWS/ANIMAL
LP GAS/ANIMAL CONTR
LP GAS/ANIMAL CONTR
KEYS/EMS
BULBS,LUBRICNT/MAIN
COIL CLN,FUSE,CAP/M
JOINT COMPND,STUCCO
FUSE,ANCHOR/MAINT
ENTRY KNOB/CT SERV
MARKING PAINT/RECRE
TAPE,CONN/TERMNL/EM
TAPE/EMS
HAMMER/MAINT.
MARKING PAINT/RECRE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
25.16
29.95
−19.95
34.33
34.18
34.18
5.91
17.61
17.76
23.38
10.42
8.99
20.49
9.42
4.49
7.49
13.66
1592
1592
1592
1592
1592
1752
1752
1752
1752
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
221
RUN DATE 03/30/2015 TIME 12:42:07
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
HEALTHCARE
HEALTHCARE
HEALTHCARE
HEALTHCARE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
ACE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
I
I
I
I
155
155
155
155
155
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
3
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
TOTAL CHECK
74640
74640
74640
03/24/15 221
03/24/15 221
03/24/15 221
HAGAN ACE HARDWARE
HAGAN ACE HARDWARE
HAGAN ACE HARDWARE
21
31
34
54600
54600
54600
BATTERIES/MAINT
PAINT/VET SERV.
PVC,MISC SCREWS/ANI
0.00
0.00
0.00
0.00
3.59
54.88
11.44
347.38
104000
74642
03/27/15 19
ALL−BRITE SALES COM 33
55210
SUPPLIES/RECREATION
0.00
567.84
104000
104000
TOTAL CHECK
74643
74643
03/27/15 20
03/27/15 20
AMAZON
AMAZON
32
32
55210
56600
OP SUPPLIES/LIBRARY
BOOKS/LIBRARY
0.00
0.00
0.00
80.50
581.65
662.15
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
74644
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
AUS
25
21
11
21
33
33
25
21
291
20
33
33
11
33
21
33
11
291
21
25
21
55210
55210
55210
55210
55210
55210
55210
55210
54615
54600
55210
55210
55210
55210
55210
55210
55210
54615
55210
55210
55210
UNIFORMS/BOBBY
UNIFORMS/SHANNON
CLEAN MATS/ADMIN
UNIFORMS/TANYA
UNIFORMS/DONALD
UNIFORMS/ALVIN
UNIFORMS/BOBBY
UNIFORMS/SHANNON
CLEAN MATS/AG CENTE
CLEAN MATS/COURTHOU
UNIFORMS/DONALD
UNIFORMS/ALVIN
CLEAN MATS/ADMIN
UNIFORMS/ALVIN
UNIFORMS/TANYA
UNIFORMS/DONALD
CLEAN MATS/ADMIN
CLEAN MATS/AG CENTE
UNIFORMS/SHANNON
UNIFORMS/BOBBY
UNIFORMS/TANYA
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3.03
11.28
4.40
3.64
1.49
1.49
3.03
11.28
23.12
45.23
1.49
1.49
4.40
1.49
3.64
1.49
4.40
23.12
11.28
3.03
3.64
167.46
104000
74645
03/27/15 47
BAKER COUNTY COUNCI 351
58104
MARCH REQUEST
0.00
9750.00
104000
104000
104000
TOTAL CHECK
74646
74646
74646
03/27/15 56
03/27/15 56
03/27/15 56
BAKER COUNTY PRESS
BAKER COUNTY PRESS
BAKER COUNTY PRESS
251
251
11
54901
54901
54901
DISP AD/ORD 15−03
DISP AD/ORD 15−03
DISP AD/ORD 15−02
0.00
0.00
0.00
0.00
66.20
63.00
29.75
158.95
104000
74649
03/27/15 2218
BENTLEY ARCHITECTS+ 155
53100
PROF SERV/FEB/TRANS
0.00
3669.79
104000
74650
03/27/15 1657
BIO−CYCLE LLC
27
55210
MEDICAL WASTE
0.00
135.00
104000
104000
TOTAL CHECK
74651
74651
03/27/15 2028
03/27/15 2028
BOUND TREE MEDICAL
BOUND TREE MEDICAL
27
27
55210
55210
EMS SUPPLIES
EMS SUPPLIES
0.00
0.00
0.00
312.00
75.00
387.00
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
RUN DATE 03/30/2015 TIME 12:42:07
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
L
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
4
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74653
03/27/15 2264
CANON SOLUTIONS AME 25
54600
COPIER/BLDG/MARCH
0.00
50.46
104000
104000
TOTAL CHECK
74655
74655
03/27/15 100
03/27/15 100
CDW GOVERNMENT INC
CDW GOVERNMENT INC
11
14
55210
55100
VIDEO CARD/MONITOR
MAGENTA INK CARTRID
0.00
0.00
0.00
191.79
155.67
347.46
104000
74656
03/27/15 1911
CENTER POINT LARGE
32
56600
BOOKS/LIBRARY
0.00
44.34
104000
74657
03/27/15 275
CHIEF/LAW ENFORCEME 27
55210
BOOTS/J JOHNSON
0.00
100.89
104000
74658
03/27/15 1399
CINTAS DOCUMENT MAN 157
53400
DOC SHREDDING/ST AT
0.00
47.95
104000
74659
03/27/15 910
COMCAST
27
54100
CABLE SERV/EMS
0.00
33.42
104000
74660
03/27/15 1185
COPYFAX INC
29
54600
COPIER/J12094/EXT/M
0.00
75.08
104000
74662
03/27/15 140
DELL MARKETING L P
31
56400
COMPUTER/VET SERV
0.00
929.00
104000
74663
03/27/15 308
F&G CONSTRUCTION GE 155
56200
TRANSPORTATION CNTR
0.00
101327.11
104000
74665
03/27/15 2272
GEORGIA MONFORT
291
51300
CK OUT/CLEAN AG CNT
0.00
95.00
104000
74666
03/27/15 207
GEXPRO
33
54600
1000W BULBS FOR BAL
0.00
348.00
104000
74669
03/27/15 215
GRAINGER
34
54600
ATTIC VENT FAN MOTO
0.00
114.76
104000
104000
104000
TOTAL CHECK
74671
74671
74671
03/27/15 234
03/27/15 234
03/27/15 234
HOME DEPOT CREDIT S 21
HOME DEPOT CREDIT S 21
HOME DEPOT CREDIT S 21
54600
54600
54600
CREDIT/RETURN
HC FLSH HRDWD/MAINT
DOOR SUPPLIES
0.00
0.00
0.00
0.00
−72.00
72.00
196.59
196.59
104000
104000
104000
TOTAL CHECK
74672
74672
74672
03/27/15 244
03/27/15 244
03/27/15 244
INTERSTATE SUPPLY I 21
INTERSTATE SUPPLY I 21
INTERSTATE SUPPLY I 33
54600
54600
54600
LIGHTS/MAINT
750 KELVIN LP/MAINT
LIGHTS FOR BATHROOM
0.00
0.00
0.00
0.00
84.00
74.50
141.30
299.80
104000
74673
03/27/15 247
JANPAK FLORIDA
20
55210
SUPPLIES/COURTHOUSE
0.00
880.88
104000
74674
03/27/15 1105
JIMMY’S AUTOMOTIVE
21
54602
VEHICLE REPAIRS/MAI
0.00
365.51
104000
74677
03/27/15 254
JOHN WILLIAMS PLUMB 15
54600
REPAIRS/TAX COLL BL
0.00
143.50
104000
74678
03/27/15 263
KNOWBUDDY RESOURCES 32
56600
BOOKS/LIBRARY
0.00
1040.23
104000
104000
104000
74679
74679
74679
03/27/15 267
03/27/15 267
03/27/15 267
L V HIERS INC
L V HIERS INC
L V HIERS INC
55211
55211
55211
FUEL/MAINT.
FUEL/ANIMAL CONTROL
FUEL/MAINT.
0.00
0.00
0.00
24.04
46.56
21.06
RUN DATE 03/30/2015 TIME 12:42:07
21
34
21
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
5
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74679
74679
74679
74679
74679
74679
74679
74679
74679
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
34
34
34
27
33
33
33
33
27
55211
55211
55211
55211
55211
55211
55211
55211
55211
FUEL/ANIMAL CONTROL
FUEL/ANIMAL CONTROL
FUEL/ANIMAL CONTROL
DIESEL/EMS
FUEL/RECREATIOIN
FUEL/RECREATION
FUEL/RECREATION
FUEL/RECREATION
DIESEL/EMS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
34.97
36.82
69.95
617.62
48.09
59.02
83.82
54.75
474.42
1571.12
104000
74680
03/27/15 2262
LONESTAR SIGN SHOP
251
55210
SIGNS/PLANNING
0.00
262.50
104000
104000
104000
104000
TOTAL CHECK
74682
74682
74682
74682
03/27/15
03/27/15
03/27/15
03/27/15
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
34
21
21
25
54602
54602
54602
54602
OIL FILTER/ANIMAL C
STARTER/ MAINT
CIRCUIT TESTER/MAIN
FILTERS/BLDG.
0.00
0.00
0.00
0.00
0.00
3.29
164.00
3.99
10.94
182.22
104000
74683
03/27/15 1334
MACCLENNY MOWER AND 21
54600
REPAIRS/HEPPNER
0.00
1207.31
104000
74684
03/27/15 1274
MED−TECH RESOURCE I 26
55210
SUPPLIES/TRANSPRT
0.00
141.62
104000
74685
03/27/15 492
MIDAMERICA BOOKS
32
56600
BOOKS/LIBRARY
0.00
780.10
104000
74687
03/27/15 1229
MORRIS PUBLISHING G 32
56600
SUBSCRIPTION/LIBRAR
0.00
364.23
104000
74688
03/27/15 562
MUMFORD LIBRARY BOO 36
56600
BOOKS/STATE AID
0.00
3619.96
104000
74691
03/27/15 323
NITA D CRAWFORD
19
59180
APRIL REQUEST
0.00
29527.63
104000
74693
03/27/15 446
PHILIP ARNOLD
25
54910
REFUND/ELEC PERMIT
0.00
17.00
104000
74694
03/27/15 338
PITNEY BOWES GLOBAL 25
54400
METR RENT/DEC−MAR15
0.00
245.88
104000
104000
TOTAL CHECK
74695
74695
03/27/15 647
03/27/15 647
PRAXAIR DISTRIBUTIO 27
PRAXAIR DISTRIBUTIO 27
54400
55210
CYLINDER RENTAL/EMS
OXYGEN/EMS
0.00
0.00
0.00
115.29
102.12
217.41
104000
74698
03/27/15 346
PURCHASE POWER
11
54100
POSTAGE
0.00
35.59
104000
74699
03/27/15 347
QUADMED INC
26
55210
SUPPLIES/TRANSPRT
0.00
213.70
104000
74700
03/27/15 331
REXEL
155
56200
SUPPLIES/TRANSPRT C
0.00
22.16
104000
104000
104000
74701
74701
74701
03/27/15 4
03/27/15 4
03/27/15 4
RICOH USA, INC
RICOH USA, INC
RICOH USA, INC
20
29
11
54400
54400
54400
COPIER/MP5001/CH/AP
COPIER/MPC3003/EXT/
COPIER/MP4002/ADMIN
0.00
0.00
0.00
102.81
122.03
115.69
267
267
267
267
267
267
267
267
267
284
284
284
284
L
L
L
L
L
L
L
L
L
RUN DATE 03/30/2015 TIME 12:42:07
V
V
V
V
V
V
V
V
V
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
HIERS
INC
INC
INC
INC
INC
INC
INC
INC
INC
MOTOR
MOTOR
MOTOR
MOTOR
PAR
PAR
PAR
PAR
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
6
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
TOTAL CHECK
SALES TAX
AMOUNT
0.00
340.53
104000
74702
03/27/15 256
SBH MEDICAL LTD.
27
55210
EMS SUPPLIES
0.00
134.00
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74704
74704
74704
74704
74704
74704
74704
74704
74704
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
SPRINT
SPRINT
SPRINT
SPRINT
SPRINT
SPRINT
SPRINT
SPRINT
SPRINT
29
158
27
930
34
25
21
221
33
54100
54100
54100
54100
54100
54100
54100
54100
54100
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
PHONE/EXTENSIO
PHONES/PUB DEF
PHONE/EMS
PHONE/CO JUDGE
PHONE/ANIMALCO
PHONE/BUILDING
PHONES/MAINT
PHONE/GAL
PHONE/RECREATI
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
53.61
64.74
64.72
63.80
54.23
20.61
71.87
63.28
21.21
478.07
104000
74705
03/27/15 279
STACIE D. HARVEY, C 25
54905
REC FEES/SM RISE,TE
0.00
81.00
104000
104000
104000
TOTAL CHECK
74706
74706
74706
03/27/15 2164
03/27/15 2164
03/27/15 2164
STAPLES ADVANTAGE
STAPLES ADVANTAGE
STAPLES ADVANTAGE
27
25
25
55210
55100
55100
TONER,PTWLS.GARB BA
MARKERS, LABELS/BLD
MARKERS, LABELS/BLD
0.00
0.00
0.00
0.00
67.01
1.97
11.64
80.62
104000
74707
03/27/15 1767
TAYLOR MADE PINE ST 20
54600
PINE STRAW/COURTHOU
0.00
600.00
104000
74708
03/27/15 408
TIM SWEAT, PROPERTY 14
59180
3RD QTR DRAW
0.00
148093.31
104000
74709
03/27/15 412
TRANE
20
54600
QTRLY MAINT/1−1−15/
0.00
8846.00
104000
74710
03/27/15 415
UNIQUE BOOKS INC
32
56600
BOOK/LIBRARY
0.00
16.91
104000
104000
104000
104000
TOTAL CHECK
74711
74711
74711
74711
03/27/15
03/27/15
03/27/15
03/27/15
WAL−MART
WAL−MART
WAL−MART
WAL−MART
251
21
34
21
55100
54600
55210
54600
COFFEE,BINDRS,TWL/P
FAUCET,CONN/MAINT
CLEANING SUPPLIES/A
KRYLON ALUM,JNT CMP
0.00
0.00
0.00
0.00
0.00
33.06
30.94
93.37
22.79
180.16
TOTAL CASH ACCOUNT
0.00
601194.52
TOTAL FUND
0.00
601194.52
391
391
391
391
391
391
391
391
391
428
428
428
428
RUN DATE 03/30/2015 TIME 12:42:07
COMMUNITY/
COMMUNITY/
COMMUNITY/
COMMUNITY/
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
7
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 103 − ROAD & BRIDGE FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
104000
TOTAL CHECK
74607
74607
74607
74607
03/13/15
03/13/15
03/13/15
03/13/15
55
55
55
55
54100
54100
54100
54100
ROAD
ROAD
ROAD
ROAD
0.00
0.00
0.00
0.00
0.00
41.81
81.56
71.46
39.16
233.99
104000
74608
03/23/15 19
ALL−BRITE SALES COM 55
55210
PO39952/PTWLS,BAGS
0.00
298.90
104000
104000
TOTAL CHECK
74610
74610
03/23/15 33
03/23/15 33
AUS FLORIDA GROUP L 55
AUS FLORIDA GROUP L 55
55210
55210
PO39945/WKLY UNIFOR
PO39945/SHOP TWLS,R
0.00
0.00
0.00
70.45
33.24
103.69
104000
74612
03/23/15 75
C&W ICE, LLC
55
55210
PO39950/ICE
0.00
39.20
104000
74617
03/23/15 2365
FACTORY SERVICE AUT 55
54602
PO39940/RESEALD PAN
0.00
125.00
104000
74618
03/23/15 205
GATEWAY PEST CONTRO 55
54600
PO39948/WASP NEST
0.00
150.00
104000
74619
03/23/15 212
GLEN CASH STORE INC 55
55210
SHOVELS,RAKES
0.00
41.95
104000
74620
03/23/15 2021
GOODYEAR COMM. TIRE 55
54602
PO39937/TIRES
0.00
1152.90
104000
104000
104000
TOTAL CHECK
74621
74621
74621
03/23/15 221
03/23/15 221
03/23/15 221
HAGAN ACE HARDWARE
HAGAN ACE HARDWARE
HAGAN ACE HARDWARE
55
55
55
55210
55300
54600
PO39955/SCREWS,BRAC
PO39954/CONCRETE MI
PO39951/PAINT BRSH,
0.00
0.00
0.00
0.00
37.08
24.54
66.26
127.88
104000
74624
03/23/15 233
HILL MANUFACTURING
55
55210
PO39914/SHOP MATERI
0.00
283.56
104000
74626
03/23/15 267
L V HIERS INC
55
55210
PO39953/DYED DIESEL
0.00
7595.00
104000
74627
03/23/15 284
MACCLENNY MOTOR PAR 55
54602
PO39938/FILTERS,LAM
0.00
58.65
104000
104000
TOTAL CHECK
74630
74630
03/23/15 365
03/23/15 365
RING POWER CORPORAT 55
RING POWER CORPORAT 55
54602
54602
PO39920/ELEMNT,FUEL
PO39928/GRDR STEP,A
0.00
0.00
0.00
704.05
247.90
951.95
104000
74633
03/23/15 2333
SUBURBAN PROPANE−17 55
55210
PO39901/PROPANE
0.00
265.65
104000
74634
03/23/15 398
SUMMERVILLE ELECTRI 55
54600
PO39942/RED LIGHT R
0.00
525.75
104000
74637
03/23/15 531
UNITED RIGGING
55
55210
PO39946/GLOVES
0.00
478.44
104000
104000
TOTAL CHECK
74641
74641
03/27/15 1218
03/27/15 1218
AIRGAS USA, LLC
AIRGAS USA, LLC
55
55
55210
55210
PO39916/WELDING SUP
PO39916/WELDING SUP
0.00
0.00
0.00
113.08
98.00
211.08
104000
74644
03/27/15 33
AUS FLORIDA GROUP L 55
55210
PO39969/WKLY UNIFOR
0.00
70.45
445
445
445
445
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
RUN DATE 03/30/2015 TIME 12:42:07
FLORIDA
FLORIDA
FLORIDA
FLORIDA
T
T
T
T
DEPARTMENT
DEPARTMENT − F
DEPARTMENT
DEPT − COMPUTE
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
8
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 103 − ROAD & BRIDGE FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
TOTAL CHECK
74644
03/27/15 33
AUS FLORIDA GROUP L 55
55210
PO39969/SHOP TWLS,R
0.00
0.00
33.24
103.69
104000
104000
104000
TOTAL CHECK
74647
74647
74647
03/27/15 2309
03/27/15 2309
03/27/15 2309
BEARD EQUIPMENT COM 55
BEARD EQUIPMENT COM 55
BEARD EQUIPMENT COM 55
54602
54602
54600
PO39957/GEAR HSNG V
PO39994/BOLTS
PO39905/TRIMMR LINE
0.00
0.00
0.00
0.00
94.16
233.40
80.00
407.56
104000
74648
03/27/15 67
BENNETT’S FEED FARM 55
54600
PO39987/FENCE REPR
0.00
81.90
104000
104000
TOTAL CHECK
74652
74652
03/27/15 75
03/27/15 75
C&W ICE, LLC
C&W ICE, LLC
55
55
55210
55210
PO39968/ICE
PO39996/ICE
0.00
0.00
0.00
36.00
40.00
76.00
104000
74654
03/27/15 98
CATERPILLAR FINANCI 55
57110
PO39976/GRADER LOAN
0.00
651167.06
104000
74661
03/27/15 1708
DARSCO INC
55
54600
PO39979/FAUCET PART
0.00
131.88
104000
74667
03/27/15 212
GLEN CASH STORE INC 55
54600
PO39986/FENCE
0.00
199.54
104000
74668
03/27/15 2021
GOODYEAR COMM. TIRE 55
54602
PO39984/TIRES
0.00
736.36
104000
104000
104000
104000
TOTAL CHECK
74670
74670
74670
74670
03/27/15
03/27/15
03/27/15
03/27/15
HAGAN
HAGAN
HAGAN
HAGAN
55
55
55
55
55210
54600
54600
54600
PO39980/MISC
PO40001/SAND
PO40001/SAND
PO39988/POST
SCREWS
MIX
MIX
HOLE D
0.00
0.00
0.00
0.00
0.00
4.00
46.32
11.58
37.57
99.47
104000
74676
03/27/15 879
JOHN M WARREN INC
55
55210
PO39911/SIGN SHOP S
0.00
1471.44
104000
74679
03/27/15 267
L V HIERS INC
55
55210
PO39998/DYED DIESEL
0.00
4441.98
104000
104000
104000
104000
104000
TOTAL CHECK
74682
74682
74682
74682
74682
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
55
55
55
55
55
54602
54602
54602
54602
54602
PO39960/LAMP,LENS
PO39960/CABLE
PO39966/HAL LAMP
PO39956/FILTERS
PO39961/FILTERS,HOS
0.00
0.00
0.00
0.00
0.00
0.00
12.43
17.49
19.98
69.84
311.91
431.65
104000
74686
03/27/15 300
MORAN AUTO PARTS
55
54602
PO39973/BATTERY
0.00
112.75
104000
74690
03/27/15 318
NEXTRAN TRUCK CENTE 55
54602
PO39989/TARP
0.00
216.87
104000
74692
03/27/15 336
PHIL ALLEN INC
55
55210
PO39978/TIRE SHP SU
0.00
158.60
104000
74696
03/27/15 342
PREFERRED GOVERNMEN 55
52400
3RD QTR WORK COMP
0.00
43529.50
104000
74697
03/27/15 344
PRITCHETT TRUCKING
55300
PO39885/LIMEROCK
0.00
6088.78
221
221
221
221
284
284
284
284
284
RUN DATE 03/30/2015 TIME 12:42:07
ACE
ACE
ACE
ACE
HARDWARE
HARDWARE
HARDWARE
HARDWARE
MOTOR
MOTOR
MOTOR
MOTOR
MOTOR
PAR
PAR
PAR
PAR
PAR
55
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
9
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 103 − ROAD & BRIDGE FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74704
03/27/15 391
SPRINT
55
54100
CELL PHONES/ROAD DE
0.00
104.19
104000
74713
03/27/15 433
ZEE MEDICAL, INC.
55
55210
PO39977/RESTK 1ST A
0.00
48.10
TOTAL CASH ACCOUNT
0.00
722250.91
TOTAL FUND
0.00
722250.91
RUN DATE 03/30/2015 TIME 12:42:07
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
10
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 104 − FINE & FORFEITURE FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
TOTAL CHECK
74607
74607
03/13/15 445
03/13/15 445
NORTHEAST FLORIDA T 90
NORTHEAST FLORIDA T 90
54100
54100
HOLDING CELL
FAX − SECURITY
0.00
0.00
0.00
21.25
20.95
42.20
104000
104000
104000
104000
104000
TOTAL CHECK
74675
74675
74675
74675
74675
03/27/15
03/27/15
03/27/15
03/27/15
03/27/15
JOEY
JOEY
JOEY
JOEY
JOEY
59180
59180
59180
59122
59180
APRIL REQUEST
APRIL REQUEST
APRIL REQUEST
2015JAGCBAKE1R3030
APRIL REQUEST
0.00
0.00
0.00
0.00
0.00
0.00
22041.00
57228.00
22935.00
3871.15
258121.00
364196.15
TOTAL CASH ACCOUNT
0.00
364238.35
TOTAL FUND
0.00
364238.35
253
253
253
253
253
RUN DATE 03/30/2015 TIME 12:42:07
B
B
B
B
B
DOBSON,
DOBSON,
DOBSON,
DOBSON,
DOBSON,
SHER
SHER
SHER
SHER
SHER
90
72
73
23
69
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
11
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 105 − FIRE DEPARTMENT FUND
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
TOTAL CHECK
74607
74607
03/13/15 445
03/13/15 445
NORTHEAST FLORIDA T 54
NORTHEAST FLORIDA T 54
54100
54100
FIRE STATION 50 GLE
FIRE/STEVE M.
0.00
0.00
0.00
87.91
24.15
112.06
104000
74639
03/24/15 345
FIREHOUSE SUBS
54
55240
MECHANICAL DEMO/WTR
0.00
339.90
104000
74640
03/24/15 221
HAGAN ACE HARDWARE
54
54600
LOCK/BAXTER FIRE ST
0.00
31.49
104000
74679
03/27/15 267
L V HIERS INC
54
55211
FUEL/FIRE DEPT.
0.00
47.23
104000
74704
03/27/15 391
SPRINT
54
54100
CELL PHONE,WIRELS/F
0.00
109.79
TOTAL CASH ACCOUNT
0.00
640.47
TOTAL FUND
0.00
640.47
RUN DATE 03/30/2015 TIME 12:42:07
SUNGARD PENTAMATION − FUND ACCOUNTING
SUNGARD PENTAMATION − FUND ACCOUNTING
DATE: 03/30/15
TIME: 12:42:03
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
13
SELECTION CRITERIA: transact.gl_cash="104000" and transact.ck_date>="03/11/2015"
ACCOUNTING PERIOD: 6/15
FUND − 116 − SOLID WASTE
CASH ACCT CHECK NO
ISSUE DT −−−−−−−−−−−VENDOR−−−−−−−−−−− DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
74607
74607
74607
74607
74607
74607
74607
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
03/13/15
65
65
65
65
65
65
65
54100
54100
54100
54100
54100
54100
54100
BAXTER RECYCLING SI
SANDERSON RECY SITE
MUDLAKE RECY SITE
121 N RECYCLING SIT
CUYLER RECYCLE SITE
SR 228 RECYCLE SITE
GLEN RECYCLING SITE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
37.38
36.61
36.61
36.61
36.61
39.05
37.38
260.25
104000
74619
03/23/15 212
GLEN CASH STORE INC 65
55210
PO39943/RUBBR BOOTS
0.00
15.95
104000
74632
03/23/15 387
SOUTHEASTERN SERVIC 65
53150
PO39941/SITE ATTNDN
0.00
7511.40
104000
104000
TOTAL CHECK
74641
74641
03/27/15 1218
03/27/15 1218
AIRGAS USA, LLC
AIRGAS USA, LLC
65
65
55210
55210
PO39934/TANK RENTAL
PO39991/TANK RENTAL
0.00
0.00
0.00
231.21
365.20
596.41
104000
74664
03/27/15 2300
FRASER’S ENGINE REP 65
54602
PO39958/AC REPAIR 3
0.00
270.99
104000
74681
03/27/15 141
M&R SPECIALTY TRAIL 65
54602
PO39985/HARNESS,PLU
0.00
44.97
104000
74682
03/27/15 284
MACCLENNY MOTOR PAR 65
54600
PO39982/HOSE,FITTIN
0.00
169.96
104000
104000
104000
TOTAL CHECK
74689
74689
74689
03/27/15 317
03/27/15 317
03/27/15 317
NEW RIVER SOLID WAS 65
NEW RIVER SOLID WAS 65
NEW RIVER SOLID WAS 65
53403
53403
53403
PO39981/ADV DISPOSA
PO39981/CITIZENS
PO39981/TIPPING FEE
0.00
0.00
0.00
0.00
2759.38
20.54
13300.56
16080.48
104000
74690
03/27/15 318
NEXTRAN TRUCK CENTE 65
54602
PO39962/HOSE,THERMO
0.00
113.64
104000
74703
03/27/15 387
SOUTHEASTERN SERVIC 65
53150
SITE ATTENDANTS
0.00
7511.40
TOTAL CASH ACCOUNT
0.00
32575.45
TOTAL FUND
0.00
32575.45
TOTAL REPORT
0.00
1730553.50
445
445
445
445
445
445
445
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
NORTHEAST
RUN DATE 03/30/2015 TIME 12:42:07
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
FLORIDA
T
T
T
T
T
T
T
SUNGARD PENTAMATION − FUND ACCOUNTING
Proclamation
Baker County Board of Commissioners
Baker County, Florida
WHEREAS, water is a basic and essential need of every living creature; and
WHEREAS, The State of Florida, Water Management Districts and Baker County are
working together to increase awareness about the importance of water conservation; and
WHEREAS, Baker County and the State of Florida has designated April, typically a dry
month when water demands are most acute, Florida’s Water Conservation Month, to
educate citizens about how they can help save Florida’s precious water resources; and
WHEREAS, Baker County has always encouraged and supported water conservation,
through various educational programs and special events; and
WHEREAS, every business, industry, school and citizen can make a difference when it
comes to conserving water; and
WHEREAS, every business, industry, school and citizen can help by saving water and
thus promote a healthy economy and community; and
NOW, THEREFORE, be it resolved that by virtue of the authority vested in me as
Chairman of the Baker County Board of Commissioners do hereby proclaim the month of
April as
Water Conservation Month
Baker County, Florida is calling upon each citizen and business to help protect our
precious resource by practicing water saving measures and becoming more aware of the
need to save water.
DULY APOPTED THIS 7TH DAY OF April, 2015.
ATTEST:
Baker County Board of Commissioners
_____________________________
Stacie D. Harvey, Clerk
_________________________________
James A. Croft, Chairman
PROCLAMATION
WHEREAS, public works services provided in our community are an integral part of our citizens'
everyday lives; and
WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation
of public works systems and programs such as water, sewers, streets and highways, public buildings,
solid waste collection, parks and canal maintenance; and
WHEREAS, the health, safety, and comfort of this community greatly depends on these facilities and
services; and
WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and
construction, is vitally dependent upon the efforts and skill of public works officials; and
WHEREAS, the efficiency of the qualified and dedicated personnel, who staff public works
departments, is materially influenced by the people's attitude and understanding of the importance of
the work they perform.
WHEREAS, APWA has selected “Community Begins Here” May 17-23, 2015 is National Public
Works Week. There would be no community without the quality of life public works provides. There
would be no community to police and protect, no public to lead or represent. Public Works allows the
world as we know it to be. This year’s theme “Community Begins Here” speaks to the essential
nature of Public Works services in support of everyday quality of life.
NOW, THEREFORE, The Baker County Board of Commissioners of Baker County, Florida does
hereby proclaim the week of May 17 through May 23, 2015 as
NATIONAL PUBLIC WORKS WEEK
in Baker County, and calls upon all citizens and civic organizations to acquaint themselves with the
issues involved in providing our public works; and to recognize the contributions which public works
officials make every day to our health, safety, comfort, and quality of life.
PASSED AND DULY ADOPTED in regular session this 7th day of April, 2015.
Baker County Board of County Commissioners
_______________________________________
James A. Croft, Chairman
ATTEST:
____________________________
Stacie D. Harvey, Clerk
Proclamation
Whereas, Sexual Assault Awareness Month is intended to draw attention to the fact that sexual
violence is widespread and impacts every community member of Baker County ; and
Whereas, Rape, sexual assault, and sexual harassment impact our community as seen by statistics
indicating that one in five women and one in 71 men will be raped at some point in their lives
(Black et al., 2011); and
Whereas, Child sexual abuse prevention must be a priority to confront the reality that one in six
boys and one in four girls will experience a sexual assault before the age 18; and
Whereas, young people experience heightened rates of sexual violence, and youth ages 12-17
were 2.5 times as likely to be victims of rape or sexual assault; and
Whereas, we must work together to educate our community about sexual violence prevention,
supporting survivors, and speaking out against harmful attitudes and actions; and
Whereas, With leadership, dedication, and encouragement, there is evidence that we can be
successful in preventing sexual violence in Jacksonville through increased education, awareness,
and community involvement; and
Whereas, Baker County strongly supports the efforts of national, state, and local partners, and of
every citizen, to actively engage in public and private efforts to prevent sexual violence. It’s time
for all of us to start conversations, take appropriate action and support one another to create a safer
environment for all.
NOW THEREFORE BE IT RESOLVED, That I, James A. Croft by virtue of the authority
vested in me as Chair of the Board of Baker County Commissioners, join advocates and
communities across the country in playing an active role to prevent sexual violence, along with
the United States Government and State of Florida, I do hereby proclaim April 2015 as “Sexual
Assault Awareness Month”
____________________________________
Stacie D. Harvey, Clerk
___________________________________
James A. Croft, Chairman
Prepared by and after
recording return to:
Jean M. Mangu, Esquire
Edwards Cohen
200 West Forsyth St., Suite 1300
Jacksonville, FL 32202
INTERLOCAL AGREEMENT
THIS INTERLOCAL AGREEMENT (the “Agreement”) is dated as of April 1, 2015, and
is entered into between the CITY OF JACKSONVILLE, an incorporated municipality of the
State of Florida (the “City”), and BAKER COUNTY (the “County” or “Baker County”), a
political subdivision of the State of Florida;
W I T N E S S E T H:
WHEREAS, the City and the County each represent to the other that, pursuant to Chapter
159, Part II, Florida Statutes, as amended (“Chapter 159”), and other applicable provisions of
law, it is authorized to issue bonds to finance and refinance the cost of the acquisition,
construction, improvement and equipping of certain social service centers; and
WHEREAS, the City and the County each represent to the other that it constitutes a
“public agency” within the meaning of Section 163.01, Florida Statutes, as amended (the
“Interlocal Act”), and is authorized under the Interlocal Act to enter into interlocal agreements
providing for them to jointly exercise any power, privilege or authority which each of them could
exercise separately; and
WHEREAS, the City and the County have been advised that the Jacksonville Economic
Development Commission previously issued its Industrial Development Revenue Refunding
Bond (YMCA of Florida’s First Coast Project), Series 2011, in the original principal amount of
$20,295,000 (the “Series 2011 Bond”), approximately $17,458,000 of which is currently
outstanding and the proceeds of which were used to refinance the acquisition, construction,
renovation, expansion, improvement and equipping of certain “social service centers”
constituting a “project,” as such terms are used in Chapter 159, hereinafter described of The
Young Men’s Christian Association of Florida’s First Coast, Inc. (the “Borrower”), a Florida
nonprofit corporation and an organization described in Section 501(c)(3) of the Internal Revenue
Code of 1986, as amended, located at the sites hereinafter described (collectively, the “2011
Project”): Arlington Family YMCA, 8301 Fort Caroline Road, duPont Campus of the Williams
Family YMCA, 7373 Old Kings Road, James Weldon Johnson Family YMCA, 5700 Cleveland
Road, Charles J. Williams Family YMCA, 10415 San Jose Boulevard, and Claude J. Yates
Family YMCA, 221 Riverside Avenue, in Jacksonville, Duval County, Florida; Baker County
Family YMCA, 98 W. Lowder Street, Macclenny, Baker County, Florida; Camp Immokalee,
6765 Immokalee Road, Keystone Heights, and Dye Clay Family YMCA, 3322 Moody Road,
Orange Park, and Barco-Newton Family YMCA, 2075 Town Center Boulevard, Orange Park, in
Clay County, Florida; McArthur Family YMCA, 1915 Citrona Drive, Fernandina Beach, Nassau
County, Florida; and St. Augustine Family YMCA, 500 Pope Road, St. Augustine, and Winston
Family YMCA, 170 Landrum Lane, Ponte Vedra Beach, in St. Johns County, Florida;
WHEREAS, the City and the County have been advised that the Borrower has requested
that the City and the County enter into this Agreement to authorize the City to issue under
Chapter 159 its Industrial Development Revenue Bonds (YMCA of Florida’s First Coast
Project), in one or more series, in an aggregate principal amount not exceeding $40,400,000 (the
“Bonds”), for the purpose of (a) refunding the outstanding Series 2011 Bond and thereby
refinancing the 2011 Project; (b) financing all or a part of the cost of the acquisition, construction
and equipping of the Borrower’s social service center hereinafter described to be located at the
site hereinafter described (the “2015 Project”, and, together with the 2011 Project, the “Project”):
new Riverside Family YMCA, 221 Riverside Avenue, Jacksonville (to be located along the St.
Johns River on the existing Claude J. Yates Family YMCA site and which will replace the
existing Claude J. Yates Family YMCA), Duval County, Florida; and (c) paying costs of
issuance of the Bonds; and
WHEREAS, the Borrower has advised the City and the County that a portion of the
proceeds of the Bonds will be applied to refinance the portion of the Project located in the
County, and that such refinancing will result in a significant cost savings to the Borrower over
the issuance and sale of separate issues of bonds by the City and the County in order to finance
and refinance the Project; and
WHEREAS, the City and the County have agreed to enter into this Agreement for the
purposes stated above; and
WHEREAS, on October 11, 2013, November 26, 2013, and August 27, 2014, the City
authorized and approved the issuance of the Bonds, the application of the proceeds thereof and
the execution and delivery of this Agreement; and
WHEREAS, on April 7, 2015, the County approved the issuance of the Bonds by the City
and the execution and delivery of this Agreement; and
WHEREAS, the Interlocal Act authorizes the City and the County to enter into this
Agreement and the Interlocal Act and Chapter 159 confer upon the City authorization to issue
the Bonds and to apply the proceeds thereof to the financing and refinancing of the Project
through a loan of such proceeds to the Borrower; and
WHEREAS, the parties hereto desire to agree to the issuance of the Bonds by the City for
such purposes and such agreement by such parties is in the public interest; and
WHEREAS, pursuant to Section 6 hereof, the Borrower has agreed to indemnify the City
and the County in connection with its execution of this Agreement;
NOW, THEREFORE, for and in consideration of the premises hereinafter contained, and
intending to be legally bound hereby, the parties hereto agree as follows:
2
SECTION 1. Authorization to Issue the Bonds.
The City and the County do hereby agree that the City is hereby authorized to issue the
Bonds in an aggregate principal amount not exceeding $40,400,000 and to loan the proceeds
thereof to the Borrower to finance and refinance the Project, with a portion of such proceeds to
be applied to refinance the portion of the Project located in the County. The City is hereby
authorized to exercise all powers relating to the issuance of the Bonds vested in the County
pursuant to the Constitution and the laws of the State of Florida and to do all things within the
jurisdiction of the County which are necessary or convenient for the issuance of the Bonds and
the financing and refinancing of the Project to the same extent as if the County were issuing its
own revenue bonds under Chapter 159 for such purposes without any further authorization from
the County to exercise such powers or to take such actions. It is in the intent of this Agreement
and the parties hereto that the City be vested, to the maximum extent permitted by law, with all
powers which the County might exercise with respect to the issuance of the Bonds and the
lending of the proceeds thereof to the Borrower to finance and refinance the Project as though
the County were issuing the Bonds as its own special limited obligations.
SECTION 2. Qualifying Project
A. Each of the parties hereto represents that the portion of the Project within its
jurisdiction constitutes a “project” as such term is used in Chapter 159.
B. The City hereby further represents, determines and agrees as follows:
1.
The portion of the Project located within the City is appropriate to the needs
and circumstances of, and shall make a significant contribution to the economic growth
of the City; shall provide or preserve gainful employment; and shall serve a public
purpose by advancing the economic prosperity, the public health or the general welfare of
the State of Florida and its people.
2.
No financing or refinancing of the Project shall be entered into with a party
that is not financially responsible and fully capable and willing to fulfill its obligations
under the financing agreement, including the obligations to make payments in the
amounts and at the times required, to operate, repair, and maintain at its own expense the
Project, and to serve the purposes of Chapter 159 and such other responsibilities as may
be imposed under the financing agreement.
3.
The City and the other local agencies will be able to cope satisfactorily with
the impact of the portion of the Project located in the City and will be able to provide, or
cause to be provided when needed, the public facilities, including utilities and public
services, that will be necessary for the construction, operation, repair, and maintenance of
the portion of the Project located in the City and on account of any increases in
population or other circumstances resulting therefrom.
4.
Adequate provision will be made in the financing agreement for the operation,
repair, and maintenance of the Project at the expense of the Borrower and for the
payment of principal of and interest on the Bonds.
3
5.
A public hearing was held on March 19, 2015, by the City, on behalf of the
City, Baker County, Clay County, Nassau County and St. Johns County, Florida, during
which comments concerning the issuance of the Bonds by the City to finance and
refinance the Project were requested and could be heard.
C. For purposes of and in accordance with Section 159.29, Florida Statutes, as amended,
the County hereby further represents, determines and agrees as follows:
1.
The portion of the Project located within the County is appropriate to the
needs and circumstances of, and shall make a significant contribution to the economic
growth of the County; shall provide or preserve gainful employment; and shall serve a
public purpose by advancing the economic prosperity, the public health or the general
welfare of the State of Florida and its people.
2.
The County and the other local agencies will be able to cope satisfactorily
with the impact of the portion of the Project located in the County and will be able to
provide, or cause to be provided when needed, the public facilities, including utilities and
public services, that will be necessary for the construction, operation, repair, and
maintenance of the portion of the Project located in the County and on account of any
increases in population or other circumstances resulting therefrom.
SECTION 3. No Pecuniary Liability of the City or the County; Limited Obligation of
the City.
Neither the provisions, covenants or agreements contained in this Agreement and any
obligations imposed upon the City or the County hereunder, nor the Bonds issued pursuant to
this Agreement, shall constitute a general indebtedness or liability of the City or any
indebtedness of the County. The Bonds when issued, and the interest thereon, shall be limited
and special obligations of the City payable solely from certain nongovernmental revenues and
other nongovernmental amounts pledged thereto by the terms thereof.
SECTION 4. No Personal Liability.
No covenant or agreement contained in this Agreement shall be deemed to be a covenant
or agreement of any member, officer, agent or employee of the City or the County in his or her
individual capacity and no member, officer, agent or employee of the City or the County shall be
liable personally on this Agreement or be subject to any personal liability or accountability by
reason of the execution of this Agreement.
SECTION 5. Allocation of Responsibilities.
The City shall take all actions it deems necessary or appropriate in connection with the
issuance of the Bonds, including, in its discretion, the preparation, review, execution and filing
with government agencies of certificates, opinions, agreements and other documents to be
delivered at the closing of the Bonds and the establishment of any funds and accounts pursuant to
a loan agreement related to the Bonds.
4
Neither the City nor the County shall be liable for the costs of issuing the Bonds or the
costs incurred by any of them in connection with the preparation, review, execution or approval
of this Agreement or any documentation or opinions required to be delivered in connection
therewith by the City, the County or counsel to any of them. All of such costs shall be paid from
the proceeds of the Bonds or from other moneys of the Borrower.
SECTION 6. Indemnity.
The Borrower, by its approval and acknowledgement at the end of this Agreement, agrees
to indemnify and hold harmless the City and the County, their respective officers, employees,
representatives and agents, from and against any and all losses, claims, damages, liabilities or
expenses of every conceivable kind, character and nature whatsoever, including, but not limited
to, losses, claims, damages, liabilities or expenses (including reasonable fees and expenses of
attorneys, accountants, consultants and other experts), arising out of, resulting from, or in any
way connected with this Agreement or the issuance of the Bonds, other than any such losses,
damages, liabilities or expenses, in the case of the City, arising from the willful misconduct of
the City, and in the case of the County, arising from the willful misconduct of the County.
SECTION 7. Term.
This Agreement will remain in full force and effect from the date of its execution, subject
to the provisions of Section 8 hereof, until such time as it is terminated by any party hereto upon
10 days written notice to the other party hereto. Notwithstanding the foregoing, it is agreed that
this Agreement may not be terminated so long as any of the Bonds remain outstanding or unpaid
(or any bonds issued to refund the Bonds remain outstanding and unpaid, unless otherwise
expressly provided in connection with the issuance of such refunding bonds). Nothing herein
shall be deemed in any way to limit or restrict either party hereto from issuing its own
obligations or entering into any other agreement for the financing or refinancing of any facility
which either party hereto may choose to finance.
SECTION 8. Filing of Agreement.
It is agreed that this Agreement shall be filed by the Borrower or its authorized agent or
representative with the Clerk of the Circuit Court of Baker County, Florida, and with the Clerk of
the Circuit Court of Duval County, Florida, all in accordance with the Interlocal Act, and that
this Agreement shall not become effective until so filed with the Borrower’s executed approval
and acknowledgment attached thereto.
SECTION 9. Severability of Invalid Provisions.
If any one or more of the covenants, agreements or provisions herein contained shall be
held contrary to any express provisions of law or contrary to the policy of express law, though
not expressly prohibited or against public policy, or shall for any reason whatsoever be held
invalid, then such covenants, agreements or provisions shall be null and void and shall be
deemed separable from the remaining covenants, agreements or provisions and shall in no way
affect the validity of any of the other provisions hereof.
5
SECTION 10. Governing Law.
This Agreement is being delivered and is intended to be performed in the State of Florida,
and shall be construed and enforced in accordance with, and the rights of the parties shall be
governed by, the laws of the State of Florida.
SECTION 11. Execution in Counterparts.
This Agreement may be executed in several counterparts, each of which shall be an
original and all of which shall constitute but one and the same instrument.
IN WITNESS WHEREOF, the parties to this Agreement have caused this Agreement to
be executed by the proper officers thereof, all as of the date first above written.
CITY OF JACKSONVILLE, FLORIDA
By:
Economic Development Officer
ATTEST:
By:
Corporation Secretary
BAKER COUNTY, FLORIDA
ATTEST:
By:
Chairman of its Board of County
Commissioners
By:
Clerk of its Board of County
Commissioners
6
STATE OF FLORIDA
COUNTY OF DUVAL
The foregoing instrument was acknowledged before me this ___ day of ________, 2015,
by Theodore N. Carter and James R. McCain, Jr., the Economic Development Officer and the
Corporation Secretary, respectively, of the City of Jacksonville, Florida, on behalf of the City.
Such persons did not take an oath and: (notary must check applicable box)
are personally known to me.
produced a current Florida driver’s license as identification.
produced _________________________________________ as identification.
{Notary Seal must be affixed}
Signature of Notary
Name of Notary
(Typed, Printed or Stamped)
Commission Number (if not legible on
seal):
My Commission Expires (if not legible on
seal):
STATE OF FLORIDA
COUNTY OF BAKER
The foregoing instrument was acknowledged before me this ___ day of _____________,
2015, by James A. Croft and Stacie D. Harvey, the Chairman and the Clerk, respectively, of the
Board of County Commissioners of Baker County, Florida, on behalf of the County. Such
persons did not take an oath and: (notary must check applicable box)
are personally known to me.
produced a current Florida driver’s license as identification.
produced _________________________________________ as identification.
{Notary Seal must be affixed}
Signature of Notary
Name of Notary
(Typed, Printed or Stamped)
Commission Number (if not legible on
seal):
My Commission Expires (if not legible on
seal):
7
APPROVAL AND ACKNOWLEDGMENT
The Young Men’s Christian Association of Florida’s First Coast, Inc., a Florida nonprofit
corporation and an organization described in Section 501(c)(3) of the Internal Revenue Code of
1986, as amended (the “Borrower”), hereby approves the foregoing Interlocal Agreement,
certifies that the information contained therein regarding the Borrower is correct and
acknowledges its acceptance of its obligations arising thereunder, including, without limitation,
its obligations under Section 6 thereof, by causing this Approval and Acknowledgment to be
executed by its proper officer as of the date of said Interlocal Agreement.
THE YOUNG MEN’S CHRISTIAN
ASSOCIATION OF FLORIDA’S FIRST
COAST, INC.
By:
Name: Penelope A. Zuber
Title: Senior Vice President and
Chief Financial Officer
8
RESOLUTION NO. 2015-03
A RESOLUTION OF BAKER COUNTY, FLORIDA, APPROVING THE
EXECUTION AND DELIVERY OF AN INTERLOCAL AGREEMENT
WITH THE CITY OF JACKSONVILLE, FLORIDA; APPROVING THE
ISSUANCE BY THE CITY OF JACKSONVILLE OF ITS INDUSTRIAL
DEVELOPMENT REVENUE BONDS (YMCA OF FLORIDA’S FIRST
COAST PROJECT), IN ONE OR MORE SERIES, IN THE AGGREGATE
PRINCIPAL AMOUNT NOT TO EXCEED $40,400,000, TO BE ISSUED FOR
THE PURPOSE OF, AMONG OTHER THINGS, PROVIDING FUNDS TO
MAKE A LOAN TO THE YOUNG MEN’S CHRISTIAN ASSOCIATION OF
FLORIDA’S FIRST COAST, INC., A FLORIDA NONPROFIT
CORPORATION, TO REFINANCE THE COST OF THE ACQUISITION,
CONSTRUCTION, RENOVATION, EXPANSION, IMPROVEMENT AND
EQUIPPING OF CERTAIN SOCIAL SERVICE CENTERS FOR SUCH
CORPORATION IN BAKER COUNTY, FLORIDA; AND PROVIDING
OTHER DETAILS AND AN EFFECTIVE DATE.
WHEREAS, Baker County, Florida (the “County”), has the authority pursuant to Chapter
159, Part II, Florida Statutes, as amended (“Chapter 159”), to issue revenue bonds to finance
qualifying projects within the County; and
WHEREAS, the City of Jacksonville, Florida (the “City”), has the authority pursuant to
Chapter 159 to issue revenue bonds to finance qualifying projects within the City; and
WHEREAS, the Jacksonville Economic Development Commission (the “Commission”)
previously issued its Industrial Development Revenue Refunding Bond (YMCA of Florida’s First
Coast Project), Series 2011, in the original principal amount of $20,295,000 (the “Series 2011
Bond”), approximately $17,458,000 of which is currently outstanding and the proceeds of which
were used to refinance the acquisition, construction, renovation, expansion, improvement and
equipping of certain social service centers of The Young Men’s Christian Association of Florida’s
First Coast, Inc., a Florida nonprofit corporation and an organization described in Section 501(c)(3)
of the Internal Revenue Code of 1986, as amended (the “Borrower”), located in Baker County (the
“Series 2011 Baker County Project”), as well as other similar centers in the City, Clay County,
Nassau County and St. Johns County, Florida; and
WHEREAS, the County approved the issuance of the Series 2011 Bond by the Commission
pursuant to Resolution No. 2011-14 adopted by the County on September 6, 2011, and an Interlocal
Agreement dated as of September 1, 2011, between the County and the Commission; and
WHEREAS, the Borrower is interested in refunding the Series 2011 Bond and financing a
new project located in the City and will recognize substantial cost savings by financing and
refinancing all of its projects (collectively, the “Project”) through one bond issuance; and
WHEREAS, the Borrower has requested that the County and the City authorize the
execution and delivery of an Interlocal Agreement to be entered into between the County and the
City (the “Interlocal Agreement”), in substantially the form attached hereto as Exhibit A, to allow
the issuance of the bonds described in the title of this Resolution by the City (the “Bonds”) to
finance and refinance the Project, including the Series 2011 Baker County Project, and refund the
Series 2011 Bond; and
WHEREAS, the County is willing to enter into the Interlocal Agreement as herein described
in order to permit the Borrower to recognize the cost savings from a consolidated financing;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners (the
“Board”) of the County that:
SECTION 1. AUTHORITY. This Resolution is adopted pursuant to the laws of the State
of Florida, including Chapter 125, Part I, Chapter 159, Part II, and Section 163.01, Florida Statutes,
as amended, and other applicable provisions of law.
SECTION 2. FINDINGS. The Board hereby finds, determines and declares as follows:
A.
Notice of a public hearing to be held on March 19, 2015, by the City on behalf of,
among others, the County, inviting comments and discussions concerning issuance of the Bonds by
the City to finance and refinance the Project, was published in Baker County Press, a newspaper of
general circulation in the County, at least fourteen days prior to such hearing date, a copy of the
proof of publication of which is attached hereto as Exhibit B.
B.
Following such notice, a public hearing was held on March 19, 2015, by the City,
during which comments and discussions concerning the issuance of the Bonds by the City to finance
and refinance the Project were requested and heard, a copy of a transcript of which is attached hereto
as Exhibit C.
C.
The issuance of the Bonds by the City to finance and refinance the Project and refund
the Series 2011 Bond will have a substantial public benefit in the County.
D.
The Board is the elected legislative body of the County, and the County has
jurisdiction over the Series 2011 Baker County Project for purposes of Section 147(f) of the Internal
Revenue Code of 1986, as amended.
E.
In accordance with Chapter 159, the Bonds and the interest thereon shall not
constitute an indebtedness or pledge of the general credit or taxing power of the City, the County,
the State of Florida or any political subdivision thereof but shall be payable solely from the revenues
pledged therefor pursuant to a financing agreement entered into by and between the City and the
Borrower prior to or contemporaneously with the issuance of the Bonds.
SECTION 3. AUTHORIZATION OF INTERLOCAL AGREEMENT. The form of the
Interlocal Agreement attached hereto as Exhibit A is hereby approved. The Chairman or Vice
Chairman and the Clerk or Deputy Clerk of the Board are hereby authorized in the name and on
behalf of the County pursuant to this Resolution to execute and deliver the Interlocal Agreement on
behalf of the County in substantially the form attached to this Resolution, with such changes,
insertions and deletions as the officers signing such document may approve, their execution thereof
to be conclusive evidence of such approval. The officers executing the Interlocal Agreement are
2
hereby further authorized to do all acts which may be required or advisable with respect to or in any
way related thereto, including, but not limited to, filing the Interlocal Agreement with the Clerk of
the Circuit Court in and for the County in accordance with Section 163.01(11), Florida Statues, as
amended. The Chairman or Vice Chairman and the Clerk or Deputy Clerk of the Board are hereby
further authorized to take such further action and execute such further instruments as may be
necessary or appropriate to fully effectuate the purpose and intention of this Resolution and the
Interlocal Agreement.
SECTION 4. APPROVAL OF BONDS. The issuance of the Bonds by the City to finance
and refinance the Project and refund the Series 2011 Bond be and is hereby approved.
SECTION 5. EFFECTIVE DATE. This Resolution shall take effect immediately upon its
passage.
PASSED AND ADOPTED this 7th day of April, 2015.
BAKER COUNTY, FLORIDA
By
James A. Croft, Chairman
ATTEST:
By
Stacie D. Harvey, Clerk to the Board
3
EXHIBIT A
INTERLOCAL AGREEMENT
EXHIBIT B
NOTICE OF PUBLIC HEARING
EXHIBIT C
TRANSCRIPT OF PUBLIC HEARING
Request for Qualifications (RFQ)
XXXXXXXX XX, 2015
PERFORMANCE CONTRACT FOR GUARANTEED ENERGY COST SAVINGS
A response to this RFQ must be submitted to Person X, Job Title X, Address X, no later than X:
XX p.m. on Date X, 2015. It must be plainly marked:
RFQ #XXXXXX – Performance Contract for Guaranteed Energy Cost Savings
The responsibility for submitting a response to this RFQ at Location X, on or before the stipulated
time and date will be solely and strictly the responsibility of the Proposer. The Customer X will in
no way be responsible for delays caused by the United States Postal Service or caused by any
other occurrence. Any proposals received after stipulated time and date will not be accepted, nor
opened, and will be returned.
RFQ #XXXXX
Page 1 of 14
DEFINITIONS
ENERGY, WATER, AND WASTEWATER EFFICIENCY AND IMPROVEMENT MEASURE means a training
program incidental to the contract, facility alteration, or equipment purchase to be used in new construction,
including an addition to existing facilities or utility infrastructure, which reduces energy or water consumption,
wastewater production, utility-related operating costs or enhances revenues and includes, but is not limited to:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Insulation of the facility structure and systems within the facility.
Window and door system modifications that reduce energy consumption.
Enhancements to existing energy management system.
Heating, ventilating, or air-conditioning system modifications or replacements.
Replacement or modifications of interior and exterior lighting fixtures to increase the energy
efficiency of the lighting system, which, at a minimum, shall conform to the State, Local building
Code and State
Energy recovery systems.
Energy conservation measures that provide long-term operating cost reductions and significantly
reduce BTU consumed.
Renewable energy systems, such as solar, biomass, and geothermal
Devices, which reduce, water consumption or sewer charges.
Storage systems, such as fuel cells and thermal storage.
Generating technologies, such as micro turbines
Waste Management
Utility meter technology that increases meter accuracy, provides enhanced customer service, or
decreases operating costs
Any other repair, replacement, or upgrade of existing equipment
GUARANTEED ENERGY, WATER, OR WASTEWATER BENEFITS means a measured reduction in the
cost of fuel, energy, or water consumption, wastewater production, and stipulated operation and maintenance
created from the implementations of one or more energy, water, or wastewater efficiency or improvement
measures when compared with an established baseline for the previous cost of fuel, energy, or water
consumption, wastewater production, and stipulated operation and maintenance. Alternately, utility
infrastructure benefits shall relate to the measured increase in billable production when compared to an
established baseline. The combination of measured reduction in facility operating costs and the measured
increase in billable utility meter production is equal to the total guaranteed energy, water, or wastewater
benefits.
INVESTMENT GRADE ENERGY AUDIT means a detailed energy, water, and wastewater audit, along with
the accompanying analysis of proposed energy, water, and wastewater improvement measures and their
costs, savings, and benefits prior to entry into an energy savings contract.
INVESTMENT GRADE ENERGY AUDIT REPORT means the written report, which is issued by the vendor to
the Customer X to summarize the vendor’s findings based upon the energy audit of energy savings at the
Customer X, identified specific locations.
ESCO means Energy Performance Savings Contract
CUSTOMER ABBEVIATION X means Customer X
RFQ means Request for Qualifications
1.0
PURPOSE
The intent and purpose of this RFQ is to enter into a guaranteed energy, water, and wastewater performance
savings contract with a guaranteed energy, water, and wastewater performance savings contractor to reduce
energy or water consumption, wastewater production, or energy-related operating cost of the CUSTOMER X
RFQ #XXXXX
Page 2 of 14
through one or more energy, water, or wastewater efficiency.
CUSTOMER X requests proposals from qualified contractors for the provisioning of Guaranteed Energy
Savings Contracting. Pursuant to §489.145 F.S., and 287.055 F.S, the CUSTOMER X is seeking qualifications
from interested Energy Performance Savings Contractors (ESCOs) capable of providing comprehensive energy
management and energy-related capital improvement services for Customer X Infrastructure.
The guaranteed energy, water, and wastewater performance savings contractor must be a person or business
that is licensed under Chapter 471 or Chapter 481 FS, is an approved contractor on the Department of
Management Services Energy Savings Contract number 973-320-08-1, ITN No. 24-973-320-X, has
implemented a Performance Contract with the Customer X within the last five years and is experienced in the
analysis, design, implementation, or installation of energy, water, and wastewater efficiency and improvement
measures through energy performance contracts.
In lieu of the above criteria “an approved contractor on the Department of Management Services (DMS) Energy
Savings Contract number 973-320-08-1, ITN No. 24-973-320-X” a proposer for qualifying ESCO may apply
under these criteria. Any ESCO contractor who is not in the DMS Energy Savings contractor list must meet ALL
the following criteria:
1. Hold a current Florida license as a General Contractor and Mechanical Contractor, with an additional
contracting license in either Plumbing or Electrical trade.
2. Have (3) Florida licensed Professional Engineers directly employed by the contractor.
3. Must have held a valid Mechanical Contractor license in Florida for at least 10 years.
4. Completed a minimum of ten (10) Performance Contracting projects at not less than a total value of $150
million.
Firms/teams interested in providing services to CUSTOMER X are hereby notified that a sealed Proposal for
providing the requested services in response to this RFQ will be accepted until X:XX p.m., local time, XXXX
XX, 2015, and must be received by mail or delivered in hand to the following location. CUSTOMER X will not
accept proposals received after this deadline.
XXXXXXXXXXXXXXX
The Proposal is limited to 50 informational pages (Do not include page tabs or table of content in the count)
and shall be presented in a three ring binder format. Respondent must provide one original and (x) copies of
the Proposal submitted in a sealed package clearly labeled with the RFQ title and the name of the submitting
firm/team. Sample Investment Grade Energy Audit and Customer Savings Report required in Section 7, are
not included in the RFQ's 50 page limitation.
The format of the Proposal shall be in strict conformance to stipulated criteria in Instructions to Submitting
Firms/Teams and the Selection Process.
2.0
PROJECT DESCRIPTION
The Customer X desires to secure the services of ESCO for a full range of energy services and energy related
capital improvements (financed through a guaranteed performance-based contract at no initial capital cost to
CUSTOMER X). Any stipulated energy and/or non-energy cost savings that may be attributed to this project
will be rigorously reviewed and, if agreed to, will be limited to those that can be thoroughly documented and
verified by the ESCO and approved by the CUSTOMER X.
All contracts must comply with the statutory provisions contained in 489.145 F.S. All project costs shall be
financed and paid from the savings; with 100% of the savings above the guaranteed amount to be the sole
RFQ #XXXXX
Page 3 of 14
property of CUSTOMER X.
2.1
Contractual Provisions
Key elements that must be provided for in any contract that CUSTOMER X enters into will minimally include
the following:
A. The contract must comply with the statutory provisions contained in 489.145 F.S.
B. CUSTOMER X retains final approval over the scope of work.
C. A guaranteed energy, water, and wastewater performance savings contract must include a written
guarantee
D. The guaranteed energy, water, and wastewater performance savings contract must provide that all
payments, except all obligations on termination of the contract before its expiration, may be made over by
the CUSTOMER X and that the annual savings are guaranteed to the extent necessary to make annual
time, but not to exceed 12 years from the date of complete installation/implementation and acceptance
payments to satisfy the guaranteed energy, water, and wastewater performance savings contract
E. The guaranteed energy, water, and wastewater performance savings contract must require that the ESCO
provide a 100% Public Construction Bond to the Customer X for its faithful performance as required by
255.05 F.S.
F. The guarantee energy performance savings contract shall require the ESCO provide to CUSTOMER X an
annual reconciliation of the guaranteed or associated cost savings. If the reconciliation reveals a shortfall
in annual energy or associated cost savings, the ESCO is liable for such a shortfall. If the reconciliation
reveals an excess in annual cost savings, 100%of the savings above the guaranteed amount to be the sole
property of CUSTOMER X.
3.0
SCOPE OF SERVICES
An ESCO must have the demonstrated capability in performance contract engineering and construction to
provide a range of energy, water and operating improvement services within the State of Florida. Services may
include but are not limited to the following:
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
3.11
3.12
3.13
RFQ #XXXXX
Project approach and development plan
Investment Grade Savings Audit approach and schedule to evaluate costs and savings of a variety of
energy, water and/or operational savings measures.
Engineering and design Services for all systems included in the project
Equipment and system procurement, purchasing and installation
Construction Management approach in an active campus environment.
Methodology for assuring seamless work continuance in the event sub-contractor default or bankruptcy
Safety program and safety history
Sources of project financing
Staff training on routine maintenance and operation of systems
Develop and implement energy awareness and improvement program for CUSTOMER X staff and
administrators utilizing mixed media methods
Performance guarantee monitoring
Performance guarantee model and methodology for the CUSTOMER X project
Systems to be reviewed:
Page 4 of 14
A. Governmental & Administrative Facilities – Energy, Water, and Operational Expending Systems.
Lighting, lighting controls, plumbing, HVAC, HVAC controls, water heating, building envelope,
irrigation, waste management/recycling, and other designated systems where a short- and longterm operating efficiency can be achieved.
B. Information Technology (IT) & Security Systems within Governmental & Administrative Facilities.
Voice, Data, Wireless, CCTV, Mass Notification, County-wide Communication, and Broadband
Media Services systems, configuration, and operational improvement and optimization strategies.
C. Exterior Lighting Systems. Roadway, pathway, and outdoor area lighting systems, lighting controls,
and lighting optimization strategies.
D. Exterior Water & Irrigation Systems. Field, park, green space and other outdoor area watering
systems, controls, and optimization strategies.
4.0
CONTRACT PERIOD
The guaranteed energy, water, and wastewater performance savings contract may extend beyond the fiscal
year in which it becomes effective; however, the term of any contract expires at the end of each fiscal year and
may be automatically renewed annually for up to 20 years, subject to the Customer X making sufficient annual
appropriations based upon continued realized energy, water and wastewater savings.
5.0
AWARD
Any award will be based on the committee recommendation and approval by the Customer X Selection
Committee Chair.
6.0
PROPOSED CALENDAR OF EVENTS
The following is the proposed timetable.
XXXXXX-XXXXXXXXXXXXXXXXXXXX
XXXXXX-XXXXXXXXXXXXXXXXXXXX
XXXXXX-XXXXXXXXXXXXXXXXXXXX
XXXXXX-XXXXXXXXXXXXXXXXXXXX
7.0
INSTRUCTIONS ON SUBMITTING RFQ
A.
General
Request for Qualifications (RFQ) is two-phase process for securing services.
Phase 1 Written Requirements. The responses received to this RFQ will be evaluated and ranked by a selection
Team in accordance with the process and evaluation criteria contained in Section 9.0. The selection team will
short-list no less than three (3) firms/teams to proceed to the oral presentation.
Phase 2 Oral Presentation. The selection team will evaluate and rank the firms/teams based on presentations
in accordance with the process and evaluation criteria contained in Section 9.0.
B.
Questions
Questions should be directed to (NAME) XXXXXXX, (JOB TITLE) XXXXXXX at (CONTACT INFO) XXXXXXX.
The deadline for questions is 4:00 p.m. on XXXXXXX XX, 2015. All questions will be addressed in writing and
distributed via e-mail to all participating ESCOs. Please provide company name, address, phone, number, fax
number, email address and contact person when submitting questions.
RFQ #XXXXX
Page 5 of 14
C. Insurance Requirements
1. ESCO will be required to obtain a Performance Bond.
2. The ESCO will be required to provide a 100 percent public construction bond in a form containing all
obligations required by Florida Law and executed by a surety company satisfactory to the CUSTOMER X
and licensed to do business in Florida.
3. ESPC shall require a bond or sub-guard insurance on subcontracts of $25,000 or greater
4. Errors and Omissions Professional Liabilities Insurance will be required for the Design Professional(s).
5. Insurance in the form of General Liability, Automobile, Worker's Compensation and Employers Liability will
be required of the construction contracting entity with minimum coverage's to be published at a future date.
D. General Conditions
1. Issuance of this RFQ does not constitute a commitment by CUSTOMER X to award a contract. The
CUSTOMER X reserves the right to reject any or all submissions received in the response to the RFQ or to
cancel this RFQ if it is deemed in the best interest of the CUSTOMER X to do so
2. The CUSTOMER X reserves the right to request clarification of information submitted and to request
additional information from one or more firms/teams
3. All proposals become the property of the CUSTOMER X upon receipt and will not be returned to the
firm/team, unless self-addressed, stamped envelopes have been provided by the proposer, in which case
all but two copies will be returned. Selection or rejection of proposer will not affect this right
4. CUSTOMER X is subject to Chapter 119, F.S. the “Public Records Law.” No claim of confidentiality or
propriety information in all or any portion of a response to the RFQ will be honored unless specific exemption
from the Public Records Las exists and it is cited in the response to the RFQ. Any claimed exemption must
be specifically identified by the page and paragraph numbers(s). Any incorrectly claimed exemption does
not disqualify the ESCO and/or it subcontractor(s), only the exemption claim
5. By making a submission, the firm/team agrees to comply with all applicable federal, state and local statutes
and regulations
6. Employ directly or integral member of the ESCO team, three (3) registered professional engineers (PE),
licensed in the State of Florida, proficient in mechanical, electrical, and plumbing must review and
approve ALL designs, drawings and specifications required for the procurement and installation of
equipment for a complete system under this contract.
7. ESCO must have executed Energy Savings Performance Contracts in the Municipal Government market
in the last five (5) years and have at least ten (10) active Performance Contracts in progress within the area
of southern United States
8. ESCO must also have fully completed at least three (3) years of savings guarantees in at least five (5)
Performance Contracts in the Municipal Government field and show the audited savings results.
9. ESCO must have extensive internal experience in information technology & security installation and
development field under a performance contract or energy services agreement.
8.0
QUALIFICATIONS PROCESS
A.
Selection Team
The Proposals received in response to this RFQ will be evaluated and ranked by a Selection Team. The
Selection Team will select (short-list) no more than three (3) firms/teams to give a presentation at a later date
RFQ #XXXXX
Page 6 of 14
to the Selection Team.
B.
Evaluation Criteria
The following Criteria are intended to provide the Selection Team with information regarding the qualifications
of each proposing ESCO. Proposals shall respond to each of the Criteria in the same order listed below.
1.
Title Page
Show the RFQ number, title, the name of the ESCO, address, telephone number, fax number, email
address and the date.
2.
Table of Contents
Include a clear identification of the material by section and by page number.
3.
Proposal Letter
Provide a letter stating your intent to qualify for this project under provisions of section 1 of this document.
Give the names of the persons who will be authorized to make representations for the Proposer, their titles,
addresses, telephone numbers and email addresses.
4.
Firm Profile
Provide an overview of your firm and general firm information.
5.
Project Understanding
Clearly demonstrate your firm/team’s understanding of the scope of the project. Present a concise
outline of specific services your firm/team is qualified and prepared to provide for the project.
6.
Project Team & Qualifications
(a) Provide information describing the Proposers’ experience with providing energy cost savings services
to Utility Authorities and agencies.
(b) Identify the ESCO team, their relationship and accountabilities within the project.
(c) Indicate key personnel and their relationship to this project and other team members. Provide an
organization chart identifying ESCO personnel proposed for the project.
(d) Provide resumes of key personnel, their disciplines, respective roles, education, licenses and their
experience in energy cost savings services.
(e) Provide certifications (e.g. National Association of Energy Services Companies, US Department of
Energy).
(f) Submit proof of the Municipal Government Performance Contract projects that have completed a 5year savings history and at least three (3) Municipal Government Performance Contract Projects
implemented within the last five (5) years.
As a separate document, but part of the Attachment “A” submittal, provide an excel spreadsheet showing
all completed and open guarantees with Florida customers in the Municipal Government market.
RFQ #XXXXX
Page 7 of 14
Additionally, provide the same list of information for at the least three (3) Municipal Government projects
outside of Florida in a physically similar environment as Florida.
7.
Similar Project Experience/Client References
Complete Project History forms for at least two (2) energy performance contracting Municipal
Government projects located within the area of southern United States currently under contract with your
firm that are in repayment with at least one full year’s worth of saving data. Your response should include
projects that have been managed directly by the specific branch, division, office or any individual in such
branch, division, or office that will be specifically assigned to this project. Complete Attachment “A”.
Provide a minimum of three (3) references from performance contract projects in the South for private, State
and/or Municipal government clients under construction within the last five years. Complete Attachment “B”.
Provide samples of the following (2 Copies Only):
a. Sample Investment Grade Energy Audit from a similar Municipal Government Project or similar.
b. Sample Annual Savings Report from a Municipal Government Project or similar.
7.
Performance Results
Describe your firms performance record, specifically, the results of Performance Contracting projects.
List at least three (3) projects completed in the South in the United States Municipal Government market.
1. Show the project size, date the project was completed and the cumulative energy savings guarantee
and actual results over the term of the guarantee. Cost avoidance and maintenance contracts are
not to be include in the savings calculation but noted
2. Those projects that did not reach the guaranteed results, briefly specify the reason for the missed
guarantee and the actions that were taken to meet the compensation requirements.
8.
Innovation
Please provide your firm’s approach to Innovation on this Performance Contract Project. Identify and
discuss any of the services, or method of approach to the services, which your firm/team believes to be
either "unique" or “outstanding”, or which is recognized as giving your firm/team a competitive edge or
advantage.
9. Financial Strength
a. Provide information indicating financial capability of the firm to provide the resources required on
this Performance Contract Project.
b. Provide information indicating potential financial structures including innovative structures your
firm offers excluding shared-savings structures. Provide examples of where your firm has utilized
innovative financial structures (not necessarily within Municipal Government market).
9.0
SELECTION PROCESS
The selection process shall be conducted as follows:
A.
Short-List
The responses received in response to this RFQ will be evaluated and ranked by a Selection Committee,
comprised of not less than four (4) voting members in accordance with the evaluation criteria contained in
Section 8.0 and utilizing the attached Evaluation Criteria Rating Sheet. A ranking shall be established as
RFQ #XXXXX
Page 8 of 14
outlined in Section 9.0C. The Committee will select (short-list) firms to give a presentation at a later date to the
Selection Committee.
No information will be released by CUSTOMER X after the due date for submission of the Proposals until the
selection of the short-listed firms has been made. All submitting firms will receive notification of the firms
selected (shortlisted). The ranking established for Short-listing will not carry forward to the next portion of the
process.
B.
Presentation
The short-listed firms/teams will make oral presentations to the Selection Team on the date shown in Section
6.0 of this RFQ. The short-listed firms/teams will be given 45 minutes for an oral presentation an15 minutes for
questions. The format of the presentation should be structured to clearly address the Evaluation Criteria
contained in Section 7.0. Presentation boards and handouts are acceptable. The short listed firm is responsible
to provide their own projection screen and projector. Under no circumstances will the total time of one hour be
exceeded.
The Selection Committee will evaluate and rank the firms based on the proposal submittals and presentations
in accordance with the process and evaluation criteria contained in Section 8.0. A ranking shall be established
as outlined in Section 9.0C.
C.
Evaluation Criteria Rating Sheet
The Selection Committee will evaluate the Proposals received in response to this RFQ based on the Evaluation
Criteria in Section 8.0. Each evaluation committee member will score, in writing, each proposal on the Selection
Criteria Rating Sheet contained on page 11. Each evaluation committee member shall enter his/her comments,
if any; regarding the proposal and then sign, the completed score forms.
Each committee member shall total the sum of scores given to each firm to get a grand total score and then
establish a ranking of each firm by assigning the firm with the highest score a number 1, and then the next
highest firm with a number 2 and so on until each firm is ranked. A total rank of each firm is established by
totaling the evaluation committee member ranking of all firms. The highest ranked firm is the firm with the
lowest total.
Example
Committee Member 1
Committee Member 2
Committee Member 3
Committee Member 4
Committee Member 5
Total Rank
Rank
Company A
1
2
1
1
2
7
1
Company B
2
1
3
2
1
9
2
Company C
3
3
2
3
3
14
3
The Selection Committee will utilize the Evaluation Rating Sheet for both the Short Listing and
Presentation/Interview portions of the process.
D.
Recommendation
The selection committee will recommend, to the Customer X, in order of preference (ranking based on the
Presentation the ESCO deemed to be most highly qualified to perform the requested services
Should the Customer X’s representatives be unable to negotiate a satisfactory agreement considered to be
fair, competitive and reasonable, with the first ranked firm, negotiations with that firm shall be formally
RFQ #XXXXX
Page 9 of 14
10.0
terminated. The Customer X’s representatives shall then undertake negotiations with the second ranked firm.
Failing accord with the second ranked firm the Customer X’s representatives shall terminate negotiations.
The Customer X’s representatives shall then undertake negotiations with the third ranked firm.
PRE-CONTRACT PROCESS
Prior to a contract for the design, installation or establishing implementation of energy, water, or wastewater
efficiency and improvement measure the selected contractor, or contractors, shall provide:
A. An ‘Investment Grade Savings Audit’ that summarizes the costs associated with the energy, water, and
wastewater efficiency and improvement measures.
B. Energy-related operational cost-savings measures
C. An estimate of the amount of cost savings
D. Methodology for achieving the cost savings
E. Project plan for implementation
CUSTOMER X and the ESCO shall enter into an agreement to pay for costs associated with the preparation
and delivery of the report in the event CUSTOMER X does not elect to enter into a contract with the selected
firm/team or the reported projection of energy, water, and wastewater cost savings does not equal or exceed
the total projected costs of the design, installation and implementation of the report’s energy improvement
measures
The CUSTOMER X may enter into a guaranteed energy, water, and wastewater performance savings contract
with one or more guaranteed energy, water, and wastewater performance savings contractors, if CUSTOMER
X feels it is of benefit to do so.
RFQ #XXXXX
Page 10 of 14
PERFORMANCE CONTRACT FOR GUARANTEED ENERGY COST SAVINGS
RFQ# XXXX/XX
SELECTION CRITERIA RATING SHEET
Company _____________________________________
Date: ________________
Committee Member ____________________________
Criteria
Value
Potential
Evaluation Criteria
Project
Approach
Understanding
Remarks
15
________
__________________________________
Project Team & Qualifications
15
________
_________________________________
Similar Project Experience
& Client References
15
________
__________________________________
Performance Results
25
________
_________________________________
Sample Audit & Savings Report
10
________
_________________________________
Innovation
10
________
_________________________________
Financial Strength
10
________
_________________________________
100
________
TOTAL POINTS
and
Score
Comments: ___________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Signature______________________________________
RFQ #XXXXX
Page 11 of 14
ATTACHMENT “A”
PART I
Project History
Using Attachment “A”, list at least three (3) Municipal Government energy performance contracting projects in
the area of southern United States currently under contract with your firm that are in repayment with at least
one full year’s worth of saving data. Limit your response to ONLY those projects that have been managed
directly by the specific branch, division, office or any individual in such branch, division or office that will be
specifically assigned to this project. Attach additional sheets as necessary.
Project History
Project History
Project Name and Location
Type of Facility(s)
Project Dollar Amount (installed project costs)
Primary ECMs Installed
Construction Start Date/ Completion End Date
Contract Start & End Dates
Dollar Value of Projected
Annual Energy Savings (cost avoidance and
Maintenance contracts should be noted only and included
in the projections.)
Dollar Value of Guaranteed
Annual Energy Savings (cost avoidance and
Maintenance contracts should be noted only and included
in the projections.)
Dollar value, consumption value and Type of Annual
Operational Cost Savings (where applicable)
Method(s) of Savings
Measurement and Verification
Identify all ESCO personnel associated with this project
and their specific role(s) and responsibility(s)
Identify source(s) of financing and terms
RFQ #XXXXX
Page 12 of 14
ATTACHMENT “A”
PART II
For each project described above, complete the following table:
Annual Energy Savings
Name of Project: ______________________ Name of ESCO: ________________________
d Guaranteed Achieved
Projected
Guaranteed
Achieved
Year 1
Year 2
Year 3
Year 4
Year 5
KWH
KW
Therms
Water kGal
Dollars
RFQ #XXXXX
Page 13 of 14
ATTACHMENT “B”
REFERENCES
XXXXXXXX (CUSTOMER X) as a part of the RFQ process requires proposing ESCOs to submit a minimum of three
(3) business references as required within this document. The purpose of these references is to document the
experience relevant to the scope of work and provide assistance in the evaluation process.
Provide current and accurate name, telephone and fax numbers of the owner(s)’ representatives with whom your firm
did business on this project. You should ensure that all representatives are familiar with this project.
RFQ #XXXXX
Page 14 of 14
Pending Business
PENDING BUSINESS ITEM
PRIORITY
STATUS
LDR Revisions
Purchasing Policy Revisions
High
Normal
In Progress
In Progress
05/06/2014
11/18/2014
10/01/2014
01/31/2015
Shade Tree Air Plane Club - Tax Abatement /
Alternative Location
Normal
In Progress
03/03/2015
04/07/2015
Anti-Fracking Resolution
Normal
In Progress
03/03/2015
04/07/2015
LAP Certification
Normal
In Progress
03/01/2015
06/30/2015
Courthouse HVAC conversion recommendation
Transportation Center Construction
High
High
In Progress
In Progress
START DATE
2/1/2014
DUE DATE
4/30/2015
07/01/2015
% COMPLETE
COMMENTS
75% Draft ESCO RFP on 4/7 BOCC agenda for decision.
75% Project is on schedule. No issues at this time.
LDR mining revisions presented at 3/26 LPA meeting. Will be
discussed again at 4/23 LPA meeting. Workshop for all other
75% revisions scheduled for 4/16 @ 5pm.
25% Draft purchasing policy distributed to BOCC for review.
Abatement is not an option. The county may choose to
reimburse the property owner if it chooses. Shoals Park is an
option if the BOCC chooses but work is required to make a site
25% suitable.
Commissioners requested more time for research and
0% information prior to considering an ordinance
Two employees have completed LAP certification training.
Finalizing SCAT document, Policy Statement, and Assurance
25% document for submittal.
BAKER COUNTY BOARD
OF COUNTY COMMISSIONERS
Rules of Procedure
Revised: April 7, 2015
1 Table of Contents
PUBLIC PARTICIPATION IN COUNTY GOVERNMENT ............................................................... 4 I. A. Commission Meetings to be Open to the Public ................................................................................4 B. Appearance before the Commission ..................................................................................................4 C. Public Comments and Inquiries .........................................................................................................5 D. Commission Meetings - Regular ........................................................................................................6 E. Commission Meetings - Special.........................................................................................................6 F. Commission Meetings - Emergency ..................................................................................................6 G. Informal Commission Meetings - Inspection Trips, Retreats ............................................................7 H. Public Hearings – Time & Location ..................................................................................................7 I. Public Hearing – Procedures ..............................................................................................................8 J. Public Records – Inspection & Duplication .....................................................................................10 K. Commission Mail – Circulation, Public Review & Duplication ...................................................... 10 L. Advisory Boards/Committees .......................................................................................................... 11 II. PREPARATION OF AGENDA; ORDER OF BUSINESS ................................................................. 12 A. Preparation of Agenda ..................................................................................................................... 12 B. Agenda Material ............................................................................................................................... 12 C. Meeting - Order of Business ............................................................................................................ 12 D. Quorum ............................................................................................................................................ 13 E. Required Attendance of Officials..................................................................................................... 14 F. Parliamentarian - Minutes ................................................................................................................ 14 G. Sergeant at Arms .............................................................................................................................. 14 H. Rules of Order and Debate ............................................................................................................... 15 I. Voting .............................................................................................................................................. 15 J. Conflict of Interest ........................................................................................................................... 16 K. Ordinances ....................................................................................................................................... 16 L. Resolutions ....................................................................................................................................... 17 M. Motions ............................................................................................................................................ 17 N. Reconsideration of Action Previously Taken................................................................................... 17 O. Rescinding Action Previously Taken ............................................................................................... 17 III. GENERAL PROVISIONS .............................................................................................................. 18 A. Newly-Elected Commissioners ........................................................................................................ 18 B. Swearing-in Ceremony .................................................................................................................... 18 C. Election of Chair and Vice-Chair ..................................................................................................... 18 2
D. Commission Chair - Presiding Officer ............................................................................................. 18 E. Commission Appointments to Boards and Committees .................................................................. 19 F. Appointment of Commission Liaisons............................................................................................. 20 G. Suspension and Construction of Rules ............................................................................................. 20 IV. APPENDIX 1: GUIDELINES FOR BOARDS & COMMITTEES ............................................... 21 3
I.
PUBLIC PARTICIPATION IN COUNTY GOVERNMENT
A. Commission Meetings to be Open to the Public
All meetings of the Baker County Commission, and of committees thereof, shall be open
to the public in accordance with the Florida Government in the Sunshine Law, Section
286.011, Florida Statutes.
1.
The exception shall be those meetings statutorily exempt, such as executive
collective bargaining sessions- Section 447.605(1), Florida Statutes; meetings
regarding risk management claims - Section 768.28(15), Florida Statutes; and
litigation meetings pursuant to Section 286.011(8) Florida Statutes. The
Commission shall follow all statutory requirements for exempt meetings.
2.
All regular and special meetings of the Commission will be conducted in a
publicly owned or controlled building and open to the public.
3.
For public safety purposes, no signs or placards mounted on sticks, posts,
poles or similar structures will be allowed in County Commission meetings.
Other signs, placards, or banners shall not disrupt meetings or interfere with a
person in the audience's ability to observe the meeting.
4.
The County shall provide all persons with disabilities the assistance that is
necessary to enable them to effectively participate in Commission meetings.
B. Appearance before the Commission
Persons desiring to address the Commission on a pending matter or which needs the
attention of the Commission may do so upon recognition and introduction by the Chair. To
ensure that everyone has an opportunity to participate, the following procedures shall
govern:
1.
Fill out a speaker card and provide it to the Board Secretary.
2.
After being recognized by the chair, the person should:
a. Step up to the speaker's rostrum and state their name and address.
b. Unless further time is granted by the Chair, limit the comments to three
minutes;
c. Address all remarks to the Commission as a body, and not to individual
member thereof;
d. Make comments and present documents to the Chair. Speakers should
make comments that are concise and present data they wish the
Commission to consider. No person may speak more than once on the
same subject unless granted permission by the Chair.
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3.
The Commission may discuss the issue, assign it to a committee, refer it to the
manager or attorney or take action if they choose to do so.
4.
No person other than a member of the Commission, and the person having the
floor, shall participate in the discussion without being recognized by the
Chair. Questions should be directed through the Chair.
5.
Disruptive conduct by any participate is not acceptable and the guilty party
may be removed from the room by the chair.
6.
A person may not interfere or interrupt the orderly procedure of the
Commission meeting and interrupt the recognized speaker.
7.
If the Chair declares an individual out-of-order, the individual will be
requested to relinquish the speaker's rostrum and failure to do so will result in
removal from the meeting pursuant to section G(3) of this policy.
8.
Prior to the beginning of a meeting or public hearing, the Chair may require
that all persons who wish to address the commission who are not on the
published agenda sign in, give their name, the agenda item and whether they
wish to speak as a proponent, opponent, or otherwise. If a sign-in sheet is
required, any person who does not sign in may be permitted to speak after all
those who signed in have done so.
9.
The Chair is authorized to establish speaker time limits and otherwise control
presentations.
10.
Employees of the County may address the Commission on matters of public
concern.
C. Public Comments and Inquiries
Persons may address the Commission on items not on the agenda during the Public
Comment period. Each person is required to fill out a speaker card and submit it to the
Board Secretary. The Commission shall not take final action on public comment items
presented at the same meeting unless there is a need for immediate action. When inquiries
and comments regarding issues not on the agenda the Commission will first determine
whether the issue is legislative or administrative in nature and then:
1.
If legislative, and the comment is about previous legislative action by the
Board or the comment is suggestive in nature regarding changes to existing
legislation, and if the Commission finds consideration of such suggestions
advisable, the Commission may refer the matter to a committee, to the County
Attorney or County Manager for review and recommendation, or may take
any other action it deems appropriate.
2.
If administrative, and the complaint is regarding the performance of
administrative staff, administrative interpretation of legislative policy, or
administrative policy within the authority of the County Manager, the Chair
may refer the complaint directly to the County Manager for review. The
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Commission may direct that the County Manager report to the Commission
when the review is complete.
3.
The Chair may also assign a Commissioner issues that require additional
examination. If so assigned, the Commissioner shall provide a verbal or
written report to the Commission within 30 days noting if the examination
will take additional time.
D. Commission Meetings - Regular
1.
Unless otherwise advertised, all regular meetings of the Baker County
Commission are conducted at 5:00 p.m. on the first and third Tuesday of the
month in the County Commission Chambers located at the Baker County
Administrative Complex, 55 North 3rd Street Macclenny, Florida. Meeting
notices will be publicly displayed at the County Administration Office and on
the County website.
2.
Periodically, regular meetings may be adjusted by the Commission
to accommodate a holiday schedule or other special circumstances. Prior
notice of such change will be publicly displayed at the County Administration
Office and on the County website. While a minimum notice of 24 hours is
required, the Commission will provide as much advance notice of a regular
meeting as is feasible.
E. Commission Meetings - Special
1.
Any one Commissioner or the County Manager may call a special meeting.
County Commissioners shall request any special meeting through the County
Manager or the Clerk of Circuit Court.
2.
The call for a special meeting shall be in writing and shall contain time, place
and business to be conducted. Special meetings may be held upon no less than
twenty-four (24) hours public notice.
3.
Special meetings may be scheduled on days or evenings in addition to the first
and third Tuesday of the month but not on Saturdays, Sundays or Holidays.
4.
No business other than items listed on the agenda shall be considered. Public
comment shall be allowed on items on the agenda, but there will not be
a separate public comment period included on the agenda.
5.
If there is no longer a need for a special meeting after notice as outlined above
the person(s) who called the meeting is/are authorized to cancel the meeting.
F. Commission Meetings - Emergency
Any one Commissioner or the County Manager may call, orally or in writing, an
emergency meeting.
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1.
The call for an emergency meeting shall contain the time, place, and business
to be conducted. The time and place of the emergency meeting will be added
to the bulletin board at the County Administration Office and on the County
website. . Emergency meetings may be held, when practicable, upon the most
reasonable notice allowable under the circumstances.
2.
Each Commissioner, the Clerk of the Court, the Sheriff, the County Manager
and the County Attorney shall be given notice allowable under the
circumstances. Such notice shall be provided by any reasonable means,
including but not limited to telephone, email, or facsimile transmission.
3.
The most reasonable notice allowable under the circumstances of the
emergency meeting shall be provided to the business office of each local
media organization that has on file a written request for notice of emergency
meetings.
4.
Emergency meetings involving an eminent public health, safety or welfare
may be scheduled as necessary, preferably between 7:00 a.m. and 9:00 p.m.
5.
An agenda outlining the business to be conducted will be available prior to the
meeting.
6.
No business shall be conducted other than items listed on the agenda. Public
comment shall be allowed.
7.
If there is no longer a need for an emergency meeting, the person who called
the meeting is authorized to cancel the meeting.
G. Informal Commission Meetings - Inspection Trips, Retreats
1.
The Chair, Commission, or County Manager may schedule informal meetings,
inspection trips, or retreats.
2.
Advance notice of these meetings shall be given in the same manner as special
meetings.
3.
Minutes of these meetings shall be made by County Commission staff.
H. Public Hearings – Time & Location
1.
Public hearings will typically be held on the first and third Tuesday of the
month in the County Commission Chambers located in the Baker County
Administrative Complex, 55 North 3rd Street, Macclenny, Florida.
2.
The matters under consideration shall be heard at the 6:00 p.m., or as soon
thereafter as practicable. Public hearings may be continued from a prior
meeting, or scheduled on days or evenings that are convenient but not on
Sundays or Holidays.
3.
All rules pertaining to regular meeting shall apply.
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I. Public Hearing – Procedures
1.
General Public Hearings. The procedures to be followed for public hearings
are, generally, as follows:
a. The Chair shall declare the public hearing open and announce the agenda
item to be considered as well as any staff comments or
recommendations. The Chair inquires whether any Commissioner wishes
to put forth a motion. Whether or not a motion and second are made, the
Chair opens the floor for comments.
b. Following public comment (if any), the Chair closes the public hearing
and inquires if any Commissioner wishes to take action on the motion on
the floor (if any) or put forth a motion. Following the motion and its
second, discussion occurs among Commissioners.
c. At the conclusion of the discussion the Chair calls for the vote.
2.
Quasi-Judicial Hearings. The procedures to be followed for quasi-judicial
hearings are generally as follows:
a. Prior to the commencement of quasi-judicial hearings, the Commission
will instruct the County Attorney to provide the public with an
explanation of quasi-judicial proceedings and shall read or distribute the
following statement:
"All persons wishing to participate and speak will be sworn in prior to
speaking during this proceeding. All persons have the right, through the
Chair, to ask questions of staff or other speakers, to seek clarification of
comments made by staff or other speakers and respond to comments or
presentations of staff or other speakers. All persons who present written
materials to Commissioners for consideration must ensure that a copy of
such materials is provided to the Clerk for inclusion in the Board's record
of proceedings and official minutes.
While we welcome comments from all persons with an interest in this
proceeding, Florida law requires that the County Commission's decision
in a quasi-judicial action be supported by competent substantial evidence
presented to the Commission during the hearing on the application.
Competent substantial evidence is such evidence as a reasonable mind
would accept as adequate to support a conclusion. There must be a
factual basis in the record to support opinion testimony from both expert
and non-expert witnesses. Persons presenting testimony may rely on
factual information that they present, that is presented by County staff,
that the applicant presented, or on factual information included in the
County staff report to support their testimony."
b. Prior to commencement of the Hearing the clerk or secretary shall make
the following inquiry of the County Commissioners:
“Has any Commissioner received any oral or written communications
regarding the public hearing items? If so, please disclose the substance
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of the communication and identify the person making the
communication.
A disclosure must be made before or during the public meeting at which
a vote is taken on such matters, so that persons who have opinions
contrary to those expressed in the ex-parte communication are given a
reasonable opportunity to refute or respond to the communication.”
c. The Clerk or County Attorney shall administer the affirmation to all
persons who desire to speak at quasi-judicial proceedings before the
County Commission
d. The County Manager or designee shall describe the item to be
considered and make a presentation pertaining to the item if asked to do
so by the Chair. The Chair shall then inquire as to whether any
Commissioner has questions for the staff.
e. The applicant or his/her agent/representative will make a presentation
pertaining to the application. The Chair will once again inquire as to
whether Commissioners and then parties to the proceeding have any
questions regarding the petition.
f. The Chair will ask if any members in the audience wish to present
testimony. At the conclusion of the testimony, the Chair will ask if any
of the Commissioners or any of the parties to the proceeding have
questions of the witness.
g. There will be an opportunity for applicant rebuttal and closing
comments.
h. The Chair will then entertain a motion from the Commission.
i. Ex-parte Communications. Florida Statutes Section 286.0115 provides
that any person who is not otherwise prohibited by statute, charter
provision or ordinance may discuss with any commissioner the merits of
any matter that the County Commission may take action. The following
procedures, which remove the presumption of prejudice, shall be
followed for ex-parte communication.
j. The substance of any ex-parte communication with a Commissioner
which relates to a quasi-judicial action pending before the Commission
(such as a zoning decision) is not presumed prejudicial to the action if
the subject of the communication and the identity of the person, group or
entity with whom the communication took place is disclosed and made a
part of the record before the final action on the matter.
k. A County Commissioner may read a written communication from any
person. A written communication that relates to quasi-judicial action
pending before the Commission (such as a zoning decision) shall not be
presumed prejudicial to the action. Such written communication shall be
made a part of the record before final action on the matter.
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l. Commissioners may conduct investigations and site visits and may
receive expert opinions regarding quasi-judicial action pending before
the Commission. Such activities shall not be presumed prejudicial to the
action if the existence of the investigation, site visit or expert opinion is
made a part of the record before final action on the matter.
J. Public Records – Inspection & Duplication
Pursuant to Chapter 119, Florida Statutes, all documents, papers, letters, maps, books,
tapes, photographs, films, sound recordings, email messages, or other material, regardless
of physical form or characteristics, made or received pursuant to law or in connection with
the transaction of official business by any agency, are public records. A public record
(including information stored in computers) is open to public inspection and duplication,
unless exempted by law.
1.
If the purpose of a document prepared in connection with the official business
of the agency is to perpetuate, communicate or formalize knowledge, then it is
a public record regardless of whether it is in final form, or the ultimate
product of an agency.
2.
Requests for copies of public information (including the Commission mail,
email and audio recordings of County Commission meetings and workshops)
should be made through the County Administration office pursuant to
Administrative Policy 2010-3.
3.
Any and every media conference officially sponsored by Baker County
Government will be open to all media representatives and to the general
public. Press conferences will be conducted in a location that is publicly
accessible.
K. Commission Mail – Circulation, Public Review & Duplication
All mail addressed to the Chair and the Commissioners, which is received pursuant to law
or in connection with the transaction of official County business, is a public record
(Chapter 119, Florida Statutes). The public may review and duplicate such records,
including email.
1.
Items of considerable length (such as petitions) will not be copied; instead, a
memorandum will be distributed which announces the availability and
location of the item in the County Administration office. Publications and
lengthy agenda materials for other boards on which Commissioners serve will
not be copied; only the agenda will be circulated.
2.
Each Commissioner will receive the original of items addressed to her/him.
Mail with the words similar to “Personal”, “Confidential” or “For the
Addressee Only”, shall be delivered unopened to the addressee.
3.
The Chair and Commissioners who receive individually-addressed mail may
be responsible for replying; The Commissioner may ask the County Manager
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to draft a response for their signature; or requesting that the item be placed on
the agenda for formal Commission consideration.
L. Advisory Boards/Committees
Policy Statement: The mission of advisory boards and committees shall be to examine
various policy issues referred by the Commission or staff. Committees shall provide
guidance to the Commission in the development of policy recommendations, but shall not
attempt to manage the administrative operations of the County or direct staff. Advisory
boards and committees may be created and dissolved by resolution, ordinance or other
action by the Commission. Committee members are appointed by the Commission after
advertising vacancies. All members shall serve at the pleasure of a majority of the full
Commission.
1.
The County Manager's office shall provide to the chair of each advisory
board or committee copies of all resolutions or ordinances which pertain to
that committee. Such information shall be delivered to the committee chair
within one (1) week after adoption by the Commission, or as soon thereafter
as possible.
2.
Appointment to advisory boards shall be by voice vote during a regular
Commission meeting. Priority shall be given to applicants from Baker
County. All members serve at the pleasure of the Commission.
3.
All Commission advisory boards, commissions and other bodies shall meet in
public buildings.
4.
All statutory boards, commissions and advisory bodies shall prepare minutes
taken at each meeting. Communications to the Commission from such
boards, commissions and bodies shall be received in the mail of the
Commission Chair.
5.
All Chairpersons of advisory boards/committees are encouraged to provide
updates to the County Commission at its regularly scheduled business
meetings/public hearings. All requests for presentations shall be submitted to
the Office of the County Manager.
6.
.
7.
Appointees personal and business affairs conducted within Baker County
must be in substantial compliance with all County regulatory and taxing
authorities’ rules and regulations. Appointees deemed to be in violation of any
County rule, regulation, or policy may be disallowed from membership on
advisory boards or committees by a majority vote of the Commission.
8.
Advisory boards and committees are required to adhere to the Guidelines for
Citizen Advisory Boards & Committees as approved by the County
Commission. These guidelines are incorporated herein as Appendix 1.
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II.
PREPARATION OF AGENDA; ORDER OF BUSINESS
A. Preparation of Agenda
The County Manager shall prepare the agenda. The Chair, any Commissioner or
Constitutional Officer, the County Manager, or the County Attorney may place an item on
the agenda. The County Manager will provide the agenda to Commissioners on the
Thursday prior to a regular meeting. The Chair, any Commissioner or Constitutional
Officer, the County Manager, or the County Attorney may request that an item be
scheduled for a time certain. Persons requesting an item to be scheduled for a time certain
shall submit the request to the County Manager no later than three days prior to the
meeting. Presentations on time certain items will normally not exceed thirty (30) minutes
in length.
1.
The Chair, any Commissioner or Constitutional Officer, the County Manager,
or the County Attorney may schedule an item for a time certain that
recognizes County employees or citizens. These recognitions will generally
honor individuals, teams, or organizations for activities or actions that benefit
Baker County. Recognition presentations will not exceed fifteen (15)
minutes.
B. Agenda Material
1.
A copy of the agenda and supporting materials shall be prepared for
Commissioners, the public and the media before 5:00 PM on the Thursday
prior to the regular Commission meeting or Public Hearing, except when
legally observed holidays affect copying and distribution. The agenda, as
well as lengthy reports that are part of agenda documentation, shall be
available for review in the County Manager's office.
2.
Each Commissioner should carefully review the Consent Agenda to determine
whether there is any item s/he wishes to have pulled from the consent and
discussed and voted on separately.
C. Meeting - Order of Business
The business of all regular meetings of the Commission should be transacted as
follows, provided, however that the Chair may, by simple majority vote or consensus of
the Commission, re-arrange items on the agenda to more expeditiously conduct the
business before the Commission:
1.
Invocation and Pledge of Allegiance – Members of the Commission may be
designated to present the invocation and lead the pledge.
2.
Presentation of Amendments to the Agenda – An amendment to the agenda is
an emergency addition to the regular or consent agenda and consists of items
which are submitted for agenda consideration after the established deadline.
3.
Approval of the Consent Agenda
4.
Public Comments
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Any person may address the Commission under this agenda section.
Three minutes per speaker or other time limit designated by the chair
will be allotted for public comments. Persons may not yield or delegate
their time to another speaker. Persons who have not submitted a speaker
card to speak on an item on the agenda will have the opportunity to
comment on other relevant community issues.
5.
Constitutional Officers/Other Governmental Units (When applicable)
6.
Committee Reports (When applicable)
7.
New Business – Items that have not been discussed by meeting attendees
previously and that do not belong on the consent agenda or committee report.
8.
Old Business – Items presented at a previous meeting that could not be
completed or decided at that meeting. Discussions usually consist of followup information that provides meeting attendees the answers to questions they
had at the last meeting. It might cover information gathered or tasks finished
as part of action-item assignments from the previous meeting.
9.
County Manager – Informational (non-action) items that are not covered other
under sections.
10.
County Attorney
11.
Commission Comments – Informational (non-action) items that are not
covered other under sections.
12.
Adjourn
No meeting should be permitted to continue beyond midnight without the approval of a
majority of the Commission. A new time limit must be established before taking a
Commission vote to extend the meeting. In the event that a meeting has not been closed or
continued by Commission vote prior to midnight, the items not acted on are to be
continued to a designated time on the following day or as soon thereafter as practical,
unless State law requires hearing at a different time.
D. Quorum
1.
A quorum for the transaction of business by the Commission consists of three
(3) Commissioners.
2.
Once a quorum has been established, a majority of Commissioners present at
the meeting shall be required to carry a motion, unless by statute, ordinance or
other regulation, an extraordinary majority (4/5ths) of the Commission is
required for approval of an item (e.g. consideration of emergency ordinances,
gas tax, etc.).
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E. Required Attendance of Officials
1.
In addition to Commissioners, County officials whose regular attendance shall
be required at meetings of the Commission are the:
a. Clerk of the Court; or designee
b. County Manager; or designee
c. County Attorney; or designee
d. .
2.
A representative of the Baker County Sheriff's Office shall be present to
provide security and assistance in maintaining order.
F. Parliamentarian - Minutes
The County Attorney serves as the Board parliamentarian, and advises the Chair as to
correct rules of procedure or questions of specific rule application. The parliamentarian
calls to the attention of the Chair any errors in the proceedings that may affect the
substantive rights of any member, or may otherwise do harm.
1.
The Secretary to the Board shall take minutes of the proceedings of all
commission meetings. The Secretary shall provide copies of the minutes to
each Commissioner for their reading.
2.
The County Manager shall list the minutes on the agenda for approval by the
Commission. Such minutes stand confirmed at the regular Commission
meeting without a reading in open meeting, unless some error is shown. In
such event, an appropriate correction is made. A copy of the draft minutes of
the last regular Commission meeting shall be available for review at the
reception desk in the County Manager's office.
3.
The Secretary to the Board shall be responsible for recording County
Commission meetings.
4.
Upon request the secretary will provide any Commissioner with transcribed
excerpts of audio recording of Commission meetings.
G. Sergeant at Arms
The Baker County Sheriff’s Office shall be sergeant-at-arms of the Commission meetings.
The Baker County Sheriff’s Office is authorized to elicit support in performing this duty.
The Sheriff’s Office shall carry out all orders and instructions given by the County
Commission for the purpose of maintaining order and decorum at the Commission
meeting. The following policy will provide guidance in handling disruptions:
1.
If an individual refuses to relinquish the podium after being allowed to
address the Commission, the Chair will inform the individual that their time to
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address the Commission has expired and the Chair will direct the individual to
leave the podium.
2.
If an individual causes disruption in the Commission meeting site, the Chair
will inform the individual causing the disruption to cease the disruptive
activity.
3.
If the disruption fails to stop:
a. The Chair will inform the individual causing the disruption that their
actions are contrary to the orderly function of the meeting and that the
individual is to cease such action or the Sergeant-at-Arms will be
instructed to remove the individual from the meeting site.
b. The Chair will direct the individual to leave the meeting site. The Chair
will inform the individual that, if s/he is directed to leave and fails to do
so, the individual will be subject to arrest.
c. If the disruption fails to cease, the Chair shall be authorized to take final
action and read the following: As the Commission Chair, I inform you
that your actions are inconsistent with the orderly function of this
meeting and you have failed to comply with the lawful order of the
Chair. I am instructing the Sergeant-at-Arms to have you removed from
this building.
H. Rules of Order and Debate
Every Commission member desiring to speak should address the Commission Chair and,
upon recognition by the Chair, should be confined to the question under debate.
1.
The maker of a motion shall be entitled to the floor first for debate.
2.
A member once recognized should not be interrupted when speaking unless to
call said member to order. The member should then cease speaking until the
question of order is determined, without debate, by the Chair. If in order, said
member will be at liberty to proceed.
3.
If the Chair wishes to put forth or second a motion, s/he shall relinquish the
chair to (1), the Vice Chair, (2), the senior Commission member (if the Vice
Chair is absent), (3) another Commission member who has remained impartial
or (4), the Clerk, until the main motion on which the presiding officer spoke
has been disposed.
4.
The most recent edition of the Standard Code of Parliamentary Procedure
shall be the general rules of the Commission, so long as they do not conflict
with ordinances, statutes, or rules, of Baker County.
I. Voting
1.
The votes during all Commission meetings should be transacted as follows:
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a. In order to expedite business, the Chair shall usually call for the vote by
voice. At the request of any Commissioner, a roll call vote shall be
taken by the Clerk. The roll call vote may be determined in alphabetical
order, with the Chair voting last.
b. When the Chair calls for a vote on a motion, every member, who was in
the Commission chambers must give their vote, unless the member has
publicly stated that s/he is abstaining from voting due to a conflict of
interest, pursuant to Section 112.3143 or Section 286.011, Florida
Statutes. If any Commissioner declines to vote "aye" or "nay" by voice,
his or her vote shall be counted as an "aye" vote.
c. The passage of any motion, policy or resolution shall require the
affirmative vote of at least a majority of the membership of the
Commissioners who are present and eligible to vote. In case of a tie in
votes on any proposal, the proposal and/or motion shall be considered
defeated.
2.
Any Commissioner shall have the right to express dissent from or protests
against any ordinance, resolution or policy of the Commission, and to have
the reason therefore entered in the minutes.
J. Conflict of Interest
1.
Pursuant to Sections 112.3143 and 286.011, Florida Statutes, no
Commissioner shall vote in her/his official capacity on a matter which would
inure to his/her special private gain, or which the Commissioner knows would
inure to the special private gain of any principal by whom s/he is retained, of
the parent organization or subsidiary of a corporate principal by which s/he is
retained, or a relative or of a business associate.
2.
Within fifteen (15) days following that Commission meeting, s/he shall file
with the Clerk of Circuit Court a Form 8B which describes the nature of
her/his interest in the matter. The Form 8B shall be received by the Clerk and
forwarded to the Board Secretary for incorporation into the minutes of the
meeting.
K. Ordinances
An enacted ordinance is a legislative act which prescribes general, uniform, and
permanent rules of conduct relating to the corporate affairs of the county. Commission
action shall be taken by ordinance when required by law, or to prescribe permanent rules
of conduct which continue in force until repealed, or where such conduct is enforced by
penalty. All ordinances shall be introduced in writing, and scheduled for public hearing
after advertisement.
1.
Emergency Ordinances. By vote of one more than the majority, the
Commission may without notice or hearing adopt an emergency ordinance.
The emergency ordinance shall contain a declaration describing the
emergency, and shall be passed in accordance with Section 125.66(3), Florida
Statutes.
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L. Resolutions
Generally, an enacted resolution is an internal legislative act which is a formal statement
of policy concerning matters of special or temporary character. Commission action shall
be taken by resolution when required by law and in those instances where an expression of
policy more formal than a motion is desired. All resolutions shall be reduced to writing. A
resolution may be put to its final passage on the same day on which it was introduced.
M. Motions
1.
An enacted motion is a form of action taken by the Commission to direct that
a specific action be taken on behalf of the county. A motion, once approved
and entered into the record, is the equivalent of a resolution in those instances
where a resolution is not required by law. All motions shall be made and
seconded before debate.
2.
Before a motion has been stated by the Chair, the proposer may change or
withdraw it without the Commissions permission, and any member or the
Chair may request that the maker withdraw it. Once the motion has received a
second and has been stated by the Chair, the Commission must vote on the
motion.
N. Reconsideration of Action Previously Taken
1.
A motion to reconsider enables the Commission to set aside a vote on a main
motion taken at the same meeting, and to consider that motion again as though
no vote had been taken on it.
2.
A motion to reconsider may be made only by a member of the prevailing vote
on the initial issue. No motion by any Commissioner to reconsider shall be
made more than once on any subject at the same meeting.
3.
Upon passage of a motion to reconsider, no substantive action on the matter
may be taken until a subsequent meeting so that the public and media may be
on notice of the matter to be reconsidered. The subject matter shall be
scheduled for the next regular Commission meeting for action.
O. Rescinding Action Previously Taken
Commission action may be rescinded by a 4/5ths vote. After a motion to reconsider has
been adopted any Commissioner may, at the next regular Commission meeting, move to
rescind action previously taken.
17
III.
GENERAL PROVISIONS
A. Newly-Elected Commissioners
The term of County Commissioners elected to office shall commence on the second
Tuesday following the general election as specified in Florida Statutes Section 100.41.
B. Swearing-in Ceremony
A swearing-in ceremony for newly-elected commissioners will be coordinated by the
County Manager.
C. Election of Chair and Vice-Chair
The Clerk shall preside over the election of officers. Procedures for electing officers are as
follows:
1.
At the first Regular Commission meeting in December each year, or as soon
thereafter as practicable, the Commission shall elect a Chairperson from
among its members. The Clerk calls for nominations for Chair; nominations
do not require a second. A roll-call vote is conducted by the Clerk if there is
more than one nomination. If a vacancy occurs in the office of the Chair, the
Commission shall, at its next meeting, select a Chair for the remainder of the
term.
2.
In conjunction with the above election, a Vice-Chair is also elected in a like
manner. The Vice-Chair continues to have all the rights, privileges and
immunities of a member of the Commission.
3.
In case of the absence or temporary disability of the Chair, the Vice-Chair
serves as Chair during the absence. In case of the absence or temporary
disability of the Chair and the Vice-Chair, an Acting Chair and Vice-Chair,
selected by members of the Commission, serves during the continuance of the
absences or disabilities.
D. Commission Chair - Presiding Officer
The Chair shall serve as the Presiding Officer at all meetings of the Commission,
and is recognized as the head of the County for all ceremonial purposes. In addition to
the powers conferred upon her/him as Chair, s/he continues to have all the rights,
privileges and immunities of a member of the Commission. The Chairs responsibilities
include:
1.
Call the meeting to order, having ascertained that a quorum is present;
2.
Recognize all Commissioners who seek the floor under correct procedure. All
questions and comments are to be directed through the Chair and restated by
her/him, and s/he declares all votes;
18
3.
Preserve order and call to order any member of the Commission who violates
any of these procedures; and, when presiding, decide questions of order,
subject to a majority vote on a motion to appeal;
4.
Expedite business in every way compatible with the rights of members;
5.
Remain objective. The same rights in debate as any other member; but the
impartiality required of the Chair in an assembly preclude exercising these
rights while presiding. The Chair should have nothing to say on the merits of
pending questions until the Commissioners and citizens have fully debated the
question. On certain occasions which should be extremely rare, the Chair
may believe that a crucial factor relating to such a question has been
overlooked and that his/her obligation as a member to call attention to the
point outweighs the duty to preside at that time. If the Chair wishes to place a
motion, the gavel must be relinquished. Based upon these Rules of Procedure,
the gavel will be relinquished in the following order:
a. Vice Chair;
b. Other Commissioners based upon seniority;
c. Another Commission member who has remained impartial;
d. Clerk to the County Commission;
The presiding officer who relinquished the chair should not return to it until the pending
main question has been disposed of, since s/he has expressed partisanship as far as that
particular matter is concerned.
6.
Declare the meeting adjourned at the conclusion of Board actions on the items
on the agenda, or at any time in the event of an emergency affecting the safety
of those present.
7.
When time constraints dictate, the Chair is authorized to approve
authorizations to advertise for public hearings.
8.
Assign Commissioners seats in the commission chambers.
9.
For time-sensitive matters only, send letters to the Baker County State and
Federal Legislative Delegations and other government officials in support
of Baker County municipal or community-based organization initiatives,
such as legislative changes and grant requests, provided the Board of County
Commissioners has taken a position in support of the initiative in its
legislative agenda or by some other action expressed its position on the issue
presented.
E. Commission Appointments to Boards and Committees
1.
Members of the County Commission serve on various boards and committees
(e.g., Regional Planning Council, etc.). Appointments are reviewed and made
19
at the second regular Commission meeting of December of each year or as
soon thereafter as practicable.
2.
A listing of previous-year appointments will be disseminated to the County
Commission in advance of the appropriate meeting so that each
Commissioner can determine his/her interest in serving on various
boards/committees.
3.
The Chair shall recommend and the Commission shall approve the
appointments of the Commissioners to boards and committees.
4.
Each committee shall call upon, confer with, and seek the recommendation of
the County Manager's staff. Employees shall staff the various committees as
directed by the County Manager. When the staff and committee's
recommendations differ, both recommendations will be discussed at the
appropriate regular Commission meeting.
5.
The County Manager is responsible for scheduling recommendations or
reports on the Commission agenda in a timely manner. Reports will include
minutes of the committee meeting and other supporting documentation.
F. Appointment of Commission Liaisons
1.
To assure communication and teamwork, the County Commission Chairman
may appoint one commissioner to serve as liaison to each department. The
Commission liaison shall be selected from a Commission member who is not
a Commission officer (Chair or Vice Chair).
2.
Each Commission liaison to a department shall provide the staff and other
agency representatives with the general perspective of the County
Commission on issues considered by the department. Commission liaisons
may also advise the County Commission as to departmental concerns and
recommendations on various issues. It is expressly not the role of the
Commission liaison to direct county staff, or to supersede the responsibilities
of the County Manager.
G. Suspension and Construction of Rules
1.
Temporary suspension of these procedures shall permit the Commission to
take some action that would otherwise be prevented by a procedural rule
already adopted. These Rules of Procedure may be amended or temporarily
suspended at any Commission meeting with an affirmative vote of a majority
of the Commission. These rules are for the efficient and orderly conduct of
Commission business only; no violation of such rules shall invalidate any
action of the Commission when approved by a majority vote required by law.
This set of Rules of Procedure should be reviewed and if applicable, adopted on the first meeting
in December or as soon thereafter as practicable.
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IV.
APPENDIX 1: GUIDELINES FOR BOARDS & COMMITTEES
1.
Designation, Length of Service: Boards and committees are to be designated
as standing or special. A sunset date will be specified for special committees.
Term length for serving on any standing board or committee will be a
minimum of two years unless otherwise specified (e.g. State Statute may
require term lengths of less than two years).
2.
Attendance:
a. Any board or committee member whose attendance is less than 50% of
the last six (6) consecutive meetings will automatically be removed from
the board or committee.
b. The minutes shall reflect attendance by members and denote consecutive
missed meetings. The Committee shall make a recommendation to the
County Manager for member removal for a lack of attendance which
shall be forwarded to the County Commission for appropriate action.
c. When a quorum is not present at an announced meeting of a board or
committee, the board or committee shall meet in a workshop setting,
record attendance, and furnish minutes.
3.
Removal of Members: Any board or committee member may be removed by a
majority vote of the County Commission..
4.
Elections of Officers:
a. All board and committee officers (i.e. Chair, Vice-chair, etc.) shall be
elected by the membership of the board or committee.
b. Officers shall be elected on October 1 of each fiscal year or as soon
thereafter as practicable.
5.
Meeting Frequency:
a. At a minimum, all boards and committees shall meet once per year.
b. The names of boards or committees that do not meet this minimum
requirement shall be submitted to the County Manager's Office.
c. Recommendations to dissolve boards or committees or other
recommended action will be submitted to the County Commission for
consideration.
6.
Parliamentary Procedure: As appropriate, the most recent edition of the
Standard Code of Parliamentary Procedure shall be the rules of the boards and
committees, so long as they do not conflict with ordinances, statutes, these
rules, or policies of Baker County.
7.
Open to the Public: All board and committee meetings shall be open to the
public in accordance with the Florida Government in the Sunshine Law,
Section 286.011, and Florida Statutes. Regular committee meetings will be
21
conducted in a publicly owned or controlled building. Special meetings and
any subcommittee meetings will also be conducted in publicly owned or
controlled buildings. All meetings will be held in a building that is open to the
public.
22
BAKER COUNTY BOARD
OF COUNTY COMMISSIONERS
Rules of Procedure
Revised: April 7, 2015
1 Table of Contents
I.
PUBLIC PARTICIPATION IN COUNTY GOVERNMENT ................................................. 4
A. Commission Meetings to be Open to the Public ................................................................... 4
B. Appearance before the Commission ..................................................................................... 4
C. Public Comments and Inquiries ............................................................................................ 5
D. Commission Meetings - Regular .......................................................................................... 6
E. Commission Meetings - Special ........................................................................................... 6
F.
Commission Meetings - Emergency ..................................................................................... 6
G. Informal Commission Meetings - Inspection Trips, Retreats ............................................... 7
H. Public Hearings – Time & Location ..................................................................................... 7
I.
Public Hearing – Procedures ............................................................................................... 87
J.
Public Records – Inspection & Duplication........................................................................ 10
K. Commission Mail – Circulation, Public Review & Duplication ........................................ 10
L. Advisory Boards/Committees ......................................................................................... 1110
II. PREPARATION OF AGENDA; ORDER OF BUSINESS ............................................... 1211
A. Preparation of Agenda .................................................................................................... 1211
B. Agenda Material.................................................................................................................. 12
C. Meeting - Order of Business ............................................................................................... 12
D. Quorum ............................................................................................................................... 13
E. Required Attendance of Officials ................................................................................... 1413
F.
Parliamentarian - Minutes ................................................................................................... 14
G. Sergeant at Arms ................................................................................................................. 14
H. Rules of Order and Debate .................................................................................................. 15
I.
Voting ................................................................................................................................. 15
J.
Conflict of Interest .............................................................................................................. 16
K. Ordinances .......................................................................................................................... 16
L. Resolutions...................................................................................................................... 1716
M. Motions ............................................................................................................................... 17
N. Reconsideration of Action Previously Taken ..................................................................... 17
O. Rescinding Action Previously Taken.................................................................................. 17
III.
GENERAL PROVISIONS ................................................................................................. 17
A. Newly-Elected Commissioners....................................................................................... 1817
2
B. Swearing-in Ceremony ................................................................................................... 1817
C. Election of Chair and Vice-Chair ....................................................................................... 18
D. Commission Chair - Presiding Officer ............................................................................... 18
E. Commission Appointments to Boards and Committees ..................................................... 19
F.
Appointment of Commission Liaisons ............................................................................... 20
G. Suspension and Construction of Rules ............................................................................... 20
IV.
APPENDIX 1: GUIDELINES FOR BOARDS & COMMITTEES .................................. 21
3
I.
PUBLIC PARTICIPATION IN COUNTY GOVERNMENT
A. Commission Meetings to be Open to the Public
All meetings of the Baker County Commission, and of committees thereof, shall be open
to the public in accordance with the Florida Government in the Sunshine Law, Section
286.011, Florida Statutes.
1.
The exception shall be those meetings statutorily exempt, such as executive
collective bargaining sessions- Section 447.605(1), Florida Statutes; meetings
regarding risk management claims - Section 768.28(15), Florida Statutes; and
litigation meetings pursuant to Section 286.011(8) Florida Statutes. The
Commission shall follow all statutory requirements for exempt meetings.
2.
All regular and special meetings of the Commission will be conducted in a
publicly owned or controlled building and open to the public.
3.
For public safety purposes, no signs or placards mounted on sticks, posts,
poles or similar structures will be allowed in County Commission meetings.
Other signs, placards, or banners shall not disrupt meetings or interfere with a
person in the audience's ability to observe the meeting.
4.
The County shall provide Aall persons with disabilities shall be provided the
assistance that is necessary to enable them to effectively participate in
Commission meetings.
B. Appearance before the Commission
Persons desiring to address the Commission on a pending matter or which needs the
attention of the Commission may do so upon recognition and introduction by the Chair. To
ensure that everyone has an opportunity to participate, the following procedures shall
govern:
1.
Fill out a speaker card and provide it to the Board Secretary.
1.2.
After being recognized by the chair, the person should:
a. Step up to the speaker's rostrum and state their name and address.
b. Unless further time is granted by the Chair, limit the comments to three
minutes;
c. Address all remarks to the Commission as a body, and not to individual
member thereof;
d. Make comments and present documents to the Chair. Speakers should
make comments that are concise and present data they wish the
Commission to consider. No person may speak more than once on the
same subject unless granted permission by the Chair.
4 2.3.
The Commission may discuss the issue, assign it to a committee, refer it to the
manager or attorney or take action if they choose to do so.
3.4.
No person other than a member of the Commission, and the person having the
floor, shall participate in the discussion without being recognized by the
Chair. Questions should be directed through the Chair.
4.5.
Disruptive conduct by any participate is not acceptable and the guilty party
may be removed from the room by the chair.
5.6.
A person may not interfere or interrupt the orderly procedure of the
Commission meeting and interrupt the recognized speaker.
6.7.
If the Chair declares an individual out-of-order, the individual will be
requested to relinquish the speaker's rostrum and failure to do so will result in
removal from the meeting pursuant to Rule 19section G(3) of this policy.
7.8.
Prior to the beginning of a meeting or public hearing, the Chair may require
that all persons who wish to address the commission who are not on the
published agenda sign in, give their name, the agenda item and whether they
wish to speak as a proponent, opponent, or otherwise. If a sign-in sheet is
required, any person who does not sign in may be permitted to speak after all
those who signed in have done so.
8.9.
The Chair is authorized to establish speaker time limits and otherwise control
presentations.
9.10.
Employees of the County may address the Commission on matters of public
concern.
C. Public Comments and Inquiries
Persons may address the Commission on items not on the agenda during the Public
Comment period. TheseEach persons isare required to fill out a speaker card and submit it
to the Board Secretary. The Commission shall not take final action on public comment
items presented at the same meeting unless there is a need for immediate action. When
inquiries and comments regarding issues not on the agenda the Commission will first
determine whether the issue is legislative or administrative in nature and then:
1.
If legislative, and the comment is about previous legislative action by the
Board or the comment is suggestive in nature regarding changes to existing
legislation, and if the Commission finds consideration of such suggestions
advisable, the Commission may refer the matter to a committee, to the County
Attorney or County Manager for review and recommendation, or may take
any other action it deems appropriate.
2.
If administrative, and the complaint is regarding the performance of
administrative staff, administrative interpretation of legislative policy, or
administrative policy within the authority of the County Manager, the Chair
shall may refer the complaint directly to the County Manager for review. The
5
Commission may direct that the County Manager report to the Commission
when the review is complete.
3.
The Chair may also assign a Commissioner issues that require additional
examination. If so assigned, the Commissioner shall provide a verbal or
written report to the Commission when the examination is completewithin 30
days noting if the examination will take additional time .
D. Commission Meetings - Regular
1.
Unless otherwise advertised, all regular meetings of the Baker County
Commission are conducted at 5:00 p.m. on the first and third Tuesday of the
month in the County Commission Chambers located at the Baker County
Administrative Complex, 55 North 3rd Street Macclenny, Florida. Meeting
notices will be publicly displayed at the County Administration Office and on
the County website.
2.
Periodically, regular meetings may be adjusted by the Commission
to accommodate a holiday schedule or other special circumstances. Prior
notice of such change will be publicly displayed at the County Administration
Office and on the County website. shall be provided to the public, the Clerk
and the media. While a minimum notice of 24 hours is required, the
Commission will provide as much advance notice of a regular meeting as is
feasible.
E. Commission Meetings - Special
1.
Any one Commissioner or the County Manager may call a special meeting.
County Commissioners shall request any special meeting through the County
Manager or the Clerk of Circuit Court.
2.
The call for a special meeting shall be in writing and shall contain time, place
and business to be conducted. Special meetings may be held upon no less than
twenty-four (24) hours public notice.
3.
Special meetings may be scheduled on days or evenings in addition to the first
and third Tuesday of the month but not on Saturdays, Sundays or Holidays.
4.
No business other than items listed on the agenda shall be considered. Public
comment shall be allowed on items on the agenda, but there will not be
a separate public comment period included on the agenda.
5.
If there is no longer a need for a special meeting after notice as outlined above
the person(s) who called the meeting is/are authorized to cancel the meeting.
F. Commission Meetings - Emergency
Any one Commissioner or the County Manager may call, orally or in writing, an
emergency meeting.
6
1.
The call for an emergency meeting shall contain the time, place, and business
to be conducted. The time and place of the emergency meeting will be added
to the Meetings List bulletin board at the County Administration Office and
on the County website. . Emergency meetings may be held, when practicable,
upon the most reasonable notice allowable under the circumstances.
2.
Each Commissioner, the Clerk of the Court, the Sheriff, the County Manager
and the County Attorney shall be given notice allowable under the
circumstances. Such notice shall be provided by any reasonable means,
including but not limited to telephone, email, or facsimile transmission.
3.
The most reasonable notice allowable under the circumstances of the
emergency meeting shall be provided to the business office of each local
media organization that has on file a written request for notice of emergency
meetings.
4.
Emergency meetings involving an eminent public health, safety or welfare
may be scheduled at any timeas necessary, preferably between 7:00 a.m. and
9:00 p.m.
5.
An agenda outlining the business to be conducted will be available prior to the
meeting.
6.
No business shall be conducted other than items listed on the agenda. Public
comment shall be allowed on items on the agenda, but there will may not be a
separate public comment period included on the agenda.
7.
If there is no longer a need for an emergency meeting, the person who called
the meeting is authorized to cancel the meeting.
G. Informal Commission Meetings - Inspection Trips, Retreats
1.
The Chair, Commission, or County Manager may schedule informal meetings,
inspection trips, or retreats.
2.
Advance notice of these meetings shall be given in the same manner as special
meetings.
3.
Minutes of these meetings shall be made by County Commission staff.
H. Public Hearings – Time & Location
1.
Public hearings shall will typically be held on the first and third Tuesday of
the month in the County Commission Chambers located in the Baker County
Administrative Complex, 55 North 3rd Street, Macclenny, Florida.
2.
The matters under consideration shall be heard at the 6:00 p.m., or as soon
thereafter as practicable. Public hearings may be continued from a prior
meeting, or scheduled on days or evenings that are convenient but not on
Sundays or Holidays.
7
3.
All rules pertaining to regular meeting shall apply.
I. Public Hearing – Procedures
1.
General Public Hearings. The procedures to be followed for public hearings
are, generally, as follows:
a. The Chair shall declare the public hearing open and announce the agenda
item to be considered as well as any staff comments or
recommendations. The Chair inquires whether any Commissioner wishes
to put forth a motion. Whether or not a motion and second are made, the
Chair opens the floor for comments.
b. Following public comment (if any), the Chair closes the public hearing
and inquires if any Commissioner wishes to take action on the motion on
the floor (if any) or put forth a motion. Following the motion and its
second, discussion occurs among Commissioners.
c. At the conclusion of the discussion the Chair calls for the vote.
2.
Quasi-Judicial Hearings. The procedures to be followed for quasi-judicial
hearings are generally as follows:
a. Prior to the commencement of quasi-judicial hearings, the Commission
will instruct the County Attorney to provide the public with an
explanation of quasi-judicial proceedings and shall read or distribute the
following statement:
"All persons wishing to participate and speak will be sworn in prior to
speaking during this proceeding. All persons have the right, through the
Chair, to ask questions of staff or other speakers, to seek clarification of
comments made by staff or other speakers and respond to comments or
presentations of staff or other speakers. All persons who present written
materials to Commissioners for consideration must ensure that a copy of
such materials is provided to the Clerk for inclusion in the Board's record
of proceedings and official minutes.
While we welcome comments from all persons with an interest in this
proceeding, Florida law requires that the County Commission's decision
in a quasi-judicial action be supported by competent substantial evidence
presented to the Commission during the hearing on the application.
Competent substantial evidence is such evidence as a reasonable mind
would accept as adequate to support a conclusion. There must be a
factual basis in the record to support opinion testimony from both expert
and non-expert witnesses. Persons presenting testimony may rely on
factual information that they present, that is presented by County staff,
that the applicant presented, or on factual information included in the
County staff report to support their testimony."
b. Prior to commencement of the Hearing the clerk or secretary shall make
the following inquiry of the County Commissioners:
8
“Has any Commissioner received any oral or written communications
regarding the zoning public hearing items? If so, please disclose the
substance of the communication and identify the person making the
communication.
A disclosure must be made before or during the public meeting at which
a vote is taken on such matters, so that persons who have opinions
contrary to those expressed in the ex-parte communication are given a
reasonable opportunity to refute or respond to the communication.”
c. The Clerk or County Attorney shall administer the affirmation to all
persons who desire to speak at quasi-judicial proceedings before the
County Commission
d. The County Manager or designee shall describe the item to be
considered and make a presentation pertaining to the item if asked to do
so by the Chair. The Chair shall then inquire as to whether any
Commissioner has questions for the staff.
e. The applicant or his/her agent/representative will make a presentation
pertaining to the application. The Chair will once again inquire as to
whether Commissioners and then parties to the proceeding have any
questions regarding the petition.
f. The Chair will ask if any members in the audience wish to present
testimony. At the conclusion of the testimony, the Chair will ask if any
of the Commissioners or any of the parties to the proceeding have
questions of the witness.
g. There will be an opportunity for applicant rebuttal and closing
comments.
h. The Chair will then entertain a motion from the Commission.
i. Ex-parte Communications. Florida Statutes Section 286.0115 provides
that any person who is not otherwise prohibited by statute, charter
provision or ordinance may discuss with any commissioner the merits of
any matter that the County Commission may take action. The following
procedures, which remove the presumption of prejudice, shall be
followed for ex-parte communication.
j. The substance of any ex-parte communication with a Commissioner
which relates to a quasi-judicial action pending before the Commission
(such as a zoning decision) is not presumed prejudicial to the action if
the subject of the communication and the identity of the person, group or
entity with whom the communication took place is disclosed and made a
part of the record before the final action on the matter.
k. A County Commissioner may read a written communication from any
person. A written communication that relates to quasi-judicial action
pending before the Commission (such as a zoning decision) shall not be
9
presumed prejudicial to the action. Such written communication shall be
made a part of the record before final action on the matter.
l. Commissioners may conduct investigations and site visits and may
receive expert opinions regarding quasi-judicial action pending before
the Commission. Such activities shall not be presumed prejudicial to the
action if the existence of the investigation, site visit or expert opinion is
made a part of the record before final action on the matter.
J. Public Records – Inspection & Duplication
Pursuant to Chapter 119, Florida Statutes, all documents, papers, letters, maps, books,
tapes, photographs, films, sound recordings, email messages, or other material, regardless
of physical form or characteristics, made or received pursuant to law or in connection with
the transaction of official business by any agency, are public records. A public record
(including information stored in computers) is open to public inspection and duplication,
unless exempted by law.
1.
If the purpose of a document prepared in connection with the official business
of the agency is to perpetuate, communicate or formalize knowledge, then it is
a public record regardless of whether it is in final form, or the ultimate
product of an agency.
2.
Requests for copies of public information (including the Commission mail,
email and audio recordings of County Commission meetings and workshops)
should be made through the County Administration office pursuant to
Administrative Policy 2010-3.
3.
Any and every media conference officially sponsored by Baker County
Government will be open to all media representatives and to the general
public. Press conferences will be conducted in a location that is publicly
accessible.
K. Commission Mail – Circulation, Public Review & Duplication
All mail addressed to the Chair and the Commissioners, which is received pursuant to law
or in connection with the transaction of official County business, is a public record
(Chapter 119, Florida Statutes). The public may review and duplicate such records,
including email.
1.
Items of considerable length (such as petitions) will not be copied; instead, a
memorandum will be distributed which announces the availability and
location of the item in the County Administration office. Publications and
lengthy agenda materials for other boards on which Commissioners serve will
not be copied; only the agenda will be circulated.
2.
Each Commissioner will receive the original of items addressed to her/him.
Mail with the words similar to “Personal”, “Confidential” or “For the
Addressee Only”, shall be delivered unopened to the addressee.
10
3.
The Chair and Commissioners who receive individually-addressed mail will
may be responsible for replying; The Commissioner may asking the County
Manager to draft a response for their signature; or requesting that the item be
placed on the agenda for formal Commission consideration.
L. Advisory Boards/Committees
Policy Statement: The mission of advisory boards and committees shall be to examine
various policy issues referred by the Commission or staff. Committees shall provide
guidance to the Commission in the development of policy recommendations, but shall not
attempt to manage the administrative operations of the County or direct staff. Advisory
boards and committees may be created and dissolved by resolution, ordinance or other
action by the Commission. Committee members are appointed by the Commission after
advertising vacancies. All members shall serve at the pleasure of a majority of the full
Commission.
1.
The County Manager's office shall provide to the chair of each advisory
board or committee copies of all resolutions or ordinances which pertain to
that committee. Such information shall be delivered to the committee chair
within one (1) week after adoption by the Commission, or as soon thereafter
as possible.
2.
Appointment to advisory boards shall be by voice vote during a regular
Commission meeting. Priority shall be given to applicants from Baker
County. All members serve at the pleasure of the Commission.
3.
All Commission advisory boards, commissions and other bodies shall meet in
public buildings.
4.
All statutory boards, commissions and advisory bodies shall prepare minutes
taken at each meeting. Communications to the Commission from such
boards, commissions and bodies shall be received in the mail of the
Commission Chair.
5.
All Chairpersons of advisory boards/committees are encouraged to provide
updates to the County Commission at its regularly scheduled business
meetings/public hearings. All requests for presentations shall be submitted to
the Office of the County Manager.
6.
County Employees may serve on advisory boards/committees.
7.
Appointees personal and business affairs conducted within Baker County
must be in substantial compliance with all County regulatory and taxing
authorities’ rules and regulations. Appointees deemed to be in violation of any
County rule, regulation, or policy may be disallowed from membership on
advisory boards or committees by a majority vote of the Commission.
8.
Advisory boards and committees are required to adhere to the Guidelines for
Citizen Advisory Boards & Committees as approved by the County
Commission. These guidelines are incorporated herein as Attachment
Appendix 1.
11
II.
PREPARATION OF AGENDA; ORDER OF BUSINESS
A. Preparation of Agenda
The County Manager shall prepare the agenda[SL1]. The Chair, any Commissioner or
Constitutional Officer, the County Manager, or the County Attorney may place an item on
the agenda. The County Manager will provide the agenda to Commissioners two days on
the Thursday prior to a regular meeting. The Chair, any Commissioner or Constitutional
Officer, the County Manager, or the County Attorney may request that an item be
scheduled for a time certain. Persons requesting an item to be scheduled for a time certain
shall submit the request to the County Manager no later than three days prior to the
meeting. Presentations on time certain items will normally not exceed thirty (30) minutes
in length.
1.
The Chair, any Commissioner or Constitutional Officer, the County Manager,
or the County Attorney may schedule an item for a time certain that
recognizes County employees or citizens. These recognitions will generally
honor individuals, teams, or organizations for activities or actions that benefit
Baker County. Recognition presentations will not exceed fifteen (15)
minutes.
B. Agenda Material
1.
A copy of the agenda and supporting materials shall be prepared for
Commissioners, the public and the media before 5:00 PM on the Friday
Thursday prior to the regular Commission meeting or Public Hearing, except
when legally observed holidays affect copying and distribution. The agenda,
as well as lengthy reports that are part of agenda documentation, shall be
available for review in the County Manager's office.
2.
Each Commissioner should carefully review the Consent Agenda to determine
whether there is any item s/he wishes to have pulled from the consent and
discussed and voted on separately.
C. Meeting - Order of Business
The business of all regular meetings of the Commission should be transacted as
follows, provided, however that the Chair may, by simple majority vote or consensus of
the Commission, re-arrange items on the agenda to more expeditiously conduct the
business before the Commission:
1.
Invocation and Pledge of Allegiance – Members of the Commission may be
designated to present the invocation and lead the pledge.
2.
Presentation of Amendments to the Agenda – An amendment to the agenda is
an emergency addition to the regular or consent agenda and consists of items
which are submitted for agenda consideration after the established deadline.
3.
Approval of the Consent Agenda
4.
Public Comments
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a.
Any person may address the Commission under this agenda
section. Three minutes per speaker or other time limit designated by the
chair will be allotted for public comments. Persons may not yield or
delegate their time to another speaker. Persons who are not listedhave
not submitted a speaker card to speak on an item on the agenda will have
the opportunity to comment on other relevant community issues.
b. Any person may address the Commission under this agenda section. The
County Commission shall not take final action at the same meeting on items
addressed under this section unless the issue is of critical importance.
5.
Constitutional Officers/Other Governmental Units (When applicable)
6.
Committee Reports (When applicable)
7.
New Business – Items that have not been discussed by meeting attendees
previously and that do not belong on the consent agenda or committee report.
8.
Old Business – Items presented at a previous meeting that could not be
completed or decided at that meeting. Discussions usually consist of followup information that provides meeting attendees the answers to questions they
had at the last meeting. It might cover information gathered or tasks finished
as part of action-item assignments from the previous meeting.
9.
County Manager – Informational (non-action) items that are not covered other
under sections.
10.
County Attorney
11.
Commission Comments – Informational (non-action) items that are not
covered other under sections.
12.
Adjourn
No meeting should be permitted to continue beyond midnight without the approval of a
majority of the Commission. A new time limit must be established before taking a
Commission vote to extend the meeting. In the event that a meeting has not been closed or
continued by Commission vote prior to midnight, the items not acted on are to be
continued to a designated time on the following day or as soon thereafter as practical,
unless State law requires hearing at a different time.
D. Quorum
1.
A quorum for the transaction of business by the Commission consists of three
(3) Commissioners.
2.
Once a quorum has been established, a majority of Commissioners present at
the meeting shall be required to carry a motion, unless by statute, ordinance or
other regulation, an extraordinary majority (4/5ths) of the Commission is
required for approval of an item (e.g. consideration of emergency ordinances,
gas tax, etc.).
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E. Required Attendance of Officials
1.
In addition to Commissioners, County officials whose regular attendance shall
be required at meetings of the Commission are the:
a. Clerk of the Court; or designee
b. County Manager; and or designee
c. County Attorney; or designee
d. Their designees.
2.
A representative of the Baker County Sheriff's Office shall be present to
provide security and assistance in maintaining order.
F. Parliamentarian - Minutes
The County Attorney serves as the Board parliamentarian, and advises the Chair as to
correct rules of procedure or questions of specific rule application. The parliamentarian
calls to the attention of the Chair any errors in the proceedings that may affect the
substantive rights of any member, or may otherwise do harm.
1.
The Secretary to the Board shall take minutes of the proceedings of all
commission meetings. The Secretary shall provide copies of the minutes to
each Commissioner for their reading.
2.
The County Manager shall list the minutes on the agenda for approval by the
Commission. Such minutes stand confirmed at the regular Commission
meeting without a reading in open meeting, unless some error is shown. In
such event, an appropriate correction is made. A copy of the draft minutes of
the last regular Commission meeting shall be available for review at the
reception desk in the County Manager's office.
3.
The Secretary to the Board shall be responsible for recording County
Commission meetings.
4.
Upon request the secretary will provide any Commissioner with transcribed
excerpts of audio recording of Commission meetings.
G. Sergeant at Arms
The Baker County Sheriff’s Office shall be sergeant-at-arms of the Commission meetings.
The Baker County Sheriff’s Office is authorized to elicit support in performing this duty.
The Sheriff’s Office shall carry out all orders and instructions given by the County
Commission for the purpose of maintaining order and decorum at the Commission
meeting. The following policy will provide guidance in handling disruptions:
1.
If an individual refuses to relinquish the podium after being allowed to
address the Commission, the Chair will inform the individual that their time to
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address the Commission has expired and the Chair will direct the individual to
leave the podium.
2.
If an individual causes disruption in the Commission meeting site, the Chair
will inform the individual causing the disruption to cease the disruptive
activity.
3.
If the disruption fails to stop:
a. The Chair will inform the individual causing the disruption that their
actions are contrary to the orderly function of the meeting and that the
individual is to cease such action or the Sergeant-at-Arms will be
instructed to remove the individual from the meeting site.
b. The Chair will direct the individual to leave the meeting site. The Chair
will inform the individual that, if s/he is directed to leave and fails to do
so, the individual will be subject to arrest.
c. If the disruption fails to cease, the Chair shall be authorized to take final
action and read the following: As the Commission Chair, I inform you
that your actions are inconsistent with the orderly function of this
meeting and you have failed to comply with the lawful order of the
Chair. I am instructing the Sergeant-at-Arms to have you removed from
this building.
H. Rules of Order and Debate
Every Commission member desiring to speak should address the Commission Chair and,
upon recognition by the Chair, should be confined to the question under debate.
1.
The maker of a motion shall be entitled to the floor first for debate.
2.
A member once recognized should not be interrupted when speaking unless to
call said member to order. The member should then cease speaking until the
question of order is determined, without debate, by the Chair. If in order, said
member will be at liberty to proceed.
3.
If the Chair wishes to put forth or second a motion, s/he shall relinquish the
chair to (1), the Vice Chair, (2), the senior Commission member (if the Vice
Chair is absent), (3) another Commission member who has remained impartial
or (4), the Clerk, until the main motion on which the presiding officer spoke
has been disposed.
4.
The most recent edition of the Standard Code of Parliamentary Procedure
shall be the general rules of the Commission, so long as they do not conflict
with ordinances, statutes, or rules, of Baker County.
I. Voting
1.
The votes during all Commission meetings should be transacted as follows:
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a. In order to expedite business, the Chair shall usually call for the vote by
voice. At the request of any Commissioner, a roll call vote shall be
taken by the Clerk. The roll call vote may be determined in alphabetical
order, with the Chair voting last.
b. When the Chair calls for a vote on a motion, every member, who was in
the Commission chambers must give their vote, unless the member has
publicly stated that s/he is abstaining from voting due to a conflict of
interest, pursuant to Section 112.3143 or Section 286.011, Florida
Statutes. If any Commissioner declines to vote "aye" or "nay" by voice,
his or her vote shall be counted as an "aye" vote.
c. The passage of any motion, policy or resolution shall require the
affirmative vote of at least a majority of the membership of the
Commissioners who are present and eligible to vote. In case of a tie in
votes on any proposal, the proposal and/or motion shall be considered
defeated.
2.
Any Commissioner shall have the right to express dissent from or protests
against any ordinance, resolution or policy of the Commission, and to have
the reason therefore entered in the minutes.
J. Conflict of Interest
1.
Pursuant to Sections 112.3143 and 286.011, Florida Statutes, no
Commissioner shall vote in her/his official capacity on a matter which would
inure to his/her special private gain, or which the Commissioner knows would
inure to the special private gain of any principal by whom s/he is retained, of
the parent organization or subsidiary of a corporate principal by which s/he is
retained, or a relative or of a business associate.
2.
Within fifteen (15) days following that Commission meeting, s/he shall file
with the Clerk of Circuit Court a Form 8B which describes the nature of
her/his interest in the matter. The Form 8B shall be received by the Clerk and
forwarded to the Board Secretary for incorporation into the minutes of the
meeting.
K. Ordinances
An enacted ordinance is a legislative act which prescribes general, uniform, and
permanent rules of conduct relating to the corporate affairs of the county. Commission
action shall be taken by ordinance when required by law, or to prescribe permanent rules
of conduct which continue in force until repealed, or where such conduct is enforced by
penalty. All ordinances shall be introduced in writing, and scheduled for public hearing
after advertisement.
1.
Emergency Ordinances. By vote of one more than the majority, the
Commission may without notice or hearing adopt an emergency ordinance.
The emergency ordinance shall contain a declaration describing the
emergency, and shall be passed in accordance with Section 125.66(3), Florida
Statutes.
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L. Resolutions
Generally, an enacted resolution is an internal legislative act which is a formal statement
of policy concerning matters of special or temporary character. Commission action shall
be taken by resolution when required by law and in those instances where an expression of
policy more formal than a motion is desired. All resolutions shall be reduced to writing. A
resolution may be put to its final passage on the same day on which it was introduced.
M. Motions
1.
An enacted motion is a form of action taken by the Commission to direct that
a specific action be taken on behalf of the county. A motion, once approved
and entered into the record, is the equivalent of a resolution in those instances
where a resolution is not required by law. All motions shall be made and
seconded before debate.
2.
Before a motion has been stated by the Chair, the proposer may change or
withdraw it without the Commissions permission, and any member or the
Chair may request that the maker withdraw it. Once the motion has received a
second and has been stated by the Chair, the Commission must vote on the
motion.
N. Reconsideration of Action Previously Taken
1.
A motion to reconsider enables the Commission to set aside a vote on a main
motion taken at the same meeting, and to consider that motion again as though
no vote had been taken on it.
2.
A motion to reconsider may be made only by a member of the prevailing vote
on the initial issue. No motion by any Commissioner to reconsider shall be
made more than once on any subject at the same meeting.
3.
Upon passage of a motion to reconsider, no substantive action on the matter
may be taken until a subsequent meeting so that the public and media may be
on notice of the matter to be reconsidered. The subject matter shall be
scheduled for the next regular Commission meeting for action.
O. Rescinding Action Previously Taken
Commission action may be rescinded by a 4/5ths vote. After a motion to reconsider has
been adopted any Commissioner may, at the next regular Commission meeting, move to
rescind action previously taken.
III.
GENERAL PROVISIONS
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A. Newly-Elected Commissioners
The term of County Commissioners elected to office shall commence on the second
Tuesday following the general election as specified in Florida Statutes Section 100.41.
B. Swearing-in Ceremony
A swearing-in ceremony for newly-elected commissioners will be coordinated by the
County Manager.
C. Election of Chair and Vice-Chair
The Clerk shall preside over the election of officers. Procedures for electing officers are as
follows:
1.
At the first Regular Commission meeting in November December each year,
or as soon thereafter as practicable, the Commission shall elect a Chairperson
from among its members. The Clerk calls for nominations for Chair;
nominations do not require a second. A roll-call vote is conducted by the
Clerk if there is more than one nomination. If a vacancy occurs in the office of
the Chair, the Commission shall, at its next meeting, select a Chair for the
remainder of the term.
2.
In conjunction with the above election, a Vice-Chair is also elected in a like
manner. The Vice-Chair continues to have all the rights, privileges and
immunities of a member of the Commission.
3.
In case of the absence or temporary disability of the Chair, the Vice-Chair
serves as Chair during the absence. In case of the absence or temporary
disability of the Chair and the Vice-Chair, an Acting Chair and Vice-Chair,
selected by members of the Commission, serves during the continuance of the
absences or disabilities.
D. Commission Chair - Presiding Officer
The Chair shall serve as the Presiding Officer at all meetings of the Commission,
and is recognized as the head of the County for all ceremonial purposes. In addition to
the powers conferred upon her/him as Chair, s/he continues to have all the rights,
privileges and immunities of a member of the Commission. The Chairs responsibilities
include:
1.
Call the meeting to order, having ascertained that a quorum is present;
2.
Recognize all Commissioners who seek the floor under correct procedure. All
questions and comments are to be directed through the Chair and restated by
her/him, and s/he declares all votes;
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3.
Preserve order and call to order any member of the Commission who violates
any of these procedures; and, when presiding, decide questions of order,
subject to a majority vote on a motion to appeal;
4.
Expedite business in every way compatible with the rights of members;
5.
Remain objective. The same rights in debate as any other member; but the
impartiality required of the Chair in an assembly preclude exercising these
rights while presiding. The Chair should have nothing to say on the merits of
pending questions until the Commissioners and citizens have fully debated the
question. On certain occasions which should be extremely rare, the Chair
may believe that a crucial factor relating to such a question has been
overlooked and that his/her obligation as a member to call attention to the
point outweighs the duty to preside at that time. If the Chair wishes to place a
motion, the gavel must be relinquished. Based upon these Rules of Procedure,
the gavel will be relinquished in the following order:
a. Vice Chair;
b. Other Commissioners based upon seniority;
c. Another Commission member who has remained impartial;
d. Clerk to the County Commission;
The presiding officer who relinquished the chair should not return to it until the pending
main question has been disposed of, since s/he has expressed partisanship as far as that
particular matter is concerned.
6.
Declare the meeting adjourned at the conclusion of Board actions on the items
on the agenda, or at any time in the event of an emergency affecting the safety
of those present.
7.
When time constraints dictate, the Chair is authorized to approve
authorizations to advertise for public hearings.
8.
Assign Commissioners seats in the commission chambers.
9.
For time-sensitive matters only, send letters to the Baker County State and
Federal Legislative Delegations and other government officials in support
of Baker County municipal or community-based organization initiatives,
such as legislative changes and grant requests, provided the Board of County
Commissioners has taken a position in support of the initiative in its
legislative agenda or by some other action expressed its position on the issue
presented.
E. Commission Appointments to Boards and Committees
1.
Members of the County Commission serve on various boards and committees
(e.g., Regional Planning Council, etc.). Appointments are reviewed and made
on the second Tuesday of November at the second regular Commission
meeting of December of each year or as soon thereafter as practicable.
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2.
A listing of previous-year appointments will be disseminated to the County
Commission in advance of the appropriate meeting so that each
Commissioner can determine his/her interest in serving on various
boards/committees.
3.
The Chair shall recommend and the Commission shall approve the
appointments of the Commissioners to boards and committees. If there is no
nominee or no volunteer or more than one volunteer for a vacancy, the Chair
will appoint a Commissioner to serve. The Commission shall ratify the
appointments to boards and committees.
4.
Each committee shall call upon, confer with, and seek the recommendation of
the County Manager's staff. Employees shall staff the various committees as
directed by the County Manager. When the staff and committee's
recommendations differ, both recommendations will be discussed at the
appropriate regular Commission meeting.
5.
The County Manager is responsible for scheduling recommendations or
reports on the Commission agenda in a timely manner. Reports will include
minutes of the committee meeting and other supporting documentation.
F. Appointment of Commission Liaisons
1.
To Aassure communication and teamwork, the County Commission Chairman
may appoint one commissioner to serve as liaison to each department. The
Commission liaison shall be selected from a Commission member who is not
a Commission officer (Chair or Vice Chair).
2.
Each Commission liaison to a department shall provide the staff and other
agency representatives with the general perspective of the County
Commission on issues considered by the department. Commission liaisons
may also advise the County Commission as to departmental concerns and
recommendations on various issues. It is expressly not the role of the
Commission liaison to direct county staff, or to supersede the responsibilities
of the County Manager.
G. Suspension and Construction of Rules
1.
Temporary suspension of these procedures shall permit the Commission to
take some action that would otherwise be prevented by a procedural rule
already adopted. These Rules of Procedure may be amended or temporarily
suspended at any Commission meeting with an affirmative vote of a majority
of the Commission. These rules are for the efficient and orderly conduct of
Commission business only; no violation of such rules shall invalidate any
action of the Commission when approved by a majority vote required by law.
2.
This set of Rules of Procedure should be reviewed and if applicable, adopted
on the second Tuesday of each Novemberfirst meeting in December or as
soon thereafter as practicable.
3.
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IV.
APPENDIX 1: GUIDELINES FOR BOARDS & COMMITTEES
1.
Designation, Length of Service: Boards and committees are to be designated
as standing or special. A sunset date will be specified for special committees.
Term length for serving on any standing board or committee will be a
minimum of two years unless otherwise specified (e.g. State Statute may
require term lengths of less than two years).
2.
Attendance:
a. Any board or committee member whose attendance is less than 50% of
the last six (6) consecutive meetings will automatically be removed from
the board or committee.
b. The minutes shall reflect attendance by members and denote consecutive
missed meetings. The Committee shall make a recommendation to the
County Manager for member removal for a lack of attendance which
shall be forwarded to the County Commission for appropriate action.
c. When a quorum is not present at an announced meeting of a board or
committee, the board or committee shall meet in a workshop setting,
record attendance, and furnish minutes.
3.
Removal of Members for Cause: Any board or committee member may be
removed for good cause by a majority vote of the County Commission after
consideration of the issue at a County Commission meeting. A removal for
good cause shall be based on the failure of the board member to adhere to
and/or enforce the Baker County Code of Ordinances or excessive
absenteeism while performing his or her duties as a board or committee
member.
4.
Elections of Officers:
a. All board and committee officers (i.e. Chair, Vice-chair, etc.) shall be
elected by the membership of the board or committee.
b. Officers shall be elected on October 1 of each fiscal year or as soon
thereafter as practicable.
5.
Meeting Frequency:
a. At a minimum, all boards and committees shall meet once per year.
b. The names of boards or committees that do not meet this minimum
requirement shall be submitted to the County Manager's Office.
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c. Recommendations to dissolve boards or committees or other
recommended action will be submitted to the County Commission for
consideration.
6.
Parliamentary Procedure: As appropriate, the most recent edition of the
Standard Code of Parliamentary Procedure shall be the rules of the boards and
committees, so long as they do not conflict with ordinances, statutes, these
rules, or policies of Baker County.
7.
Open to the Public: All board and committee meetings shall be open to the
public in accordance with the Florida Government in the Sunshine Law,
Section 286.011, and Florida Statutes. Regular committee meetings will be
conducted in a publicly owned or controlled building. Special meetings and
any subcommittee meetings will also be conducted in publicly owned or
controlled buildings. All meetings will be held in a building that is open to the
public.
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