1. business and industrial
2. energy
3. electricity

BAKER COUNTY BOARD OF COMMISSION
AGENDA
June 16, 2015
2:00 P.M. BUDGET WORKSHOP
County Departments Budget Review
5:00 P.M.
REGULAR AGENDA
I.
Invocation and Pledge of Allegiance
II.
Approval of Consent Agenda Items
1. Approval of Minutes June 2, 2015 – Budget Workshop
2. Approval of Minutes June 2, 2015 – Regular Meeting
3. Expense Report
III.
Public Comments
1. Bobby Baker – Recreation Lights Curfew
IV.
Constitutional Officers
V.
Committee Reports
VI.
New Business
1. Chris Volz- Resolution 2015-06; Emergency Management Plan
2. SHIP Bid Results
3. AMB Contract
4. Building Department Fee Recommendation
VII.
Old Business
1. Pending Business
2. Budget
Action Item
Action Item
Action Item
Action Item
Information Only
Information Only
VIII. County Manager
IX.
County Attorney
X.
Commissioner Comments
XI.
Adjourn
6:00 P.M. PUBLIC HEARING
1. Special Exception- B+T Group, Blair Nurseries Cell Phone Tower
If any member of the public desires to appeal a decision made at these hearings, he or she will need a record of the proceedings and
for that purpose he or she may need to ensure that a verbatim record of the proceedings is transcribed, which record would include
the testimony and evidence upon which the appeal is to be based. In accordance with the American with Disabilities Act, persons
needing a special accommodation of an interpreter to participate in these proceedings should contact the County Commissioners
Office at (904) 259-3613, at least 48 hours prior to the time of the hearing.
BAKER COUNTY BOARD OF COMMISSIONERS
MINUTES
June 2, 2015
The Baker County Board of Commissioners met in a scheduled meeting with the following members
present:
Chairman, James Croft
Commissioner Mark Hartley
Commissioner James Bennett
Commissioner Jimmy Anderson
Commissioner Gordon Crews
Also Present:
County Attorney, Rich Komando
County Manager, CJ Thompson
Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim
transcripts. For a complete audio recording of the discussion please visit www.bakercountyfl.org/board or contact
Sara Little at sara.little@bakercountyfl.org
BUDGET WORKSHOP
Chairman Croft called the meeting to order and welcomed all in attendance.
Chairman Croft stated that the purpose of this workshop was to hear budget overview presentations for
the Fire Department, Road Department and Solid Waste. The attached presentations were made.
Compete discussions can be heard on the audio file.
____________________________________
Stacie D. Harvey, Clerk
_______________________________________
James A. Croft, Chairman
1 BAKER COUNTY BOARD OF COMMISSIONERS
MINUTES
June 2, 2015
The Baker County Board of Commissioners met in a scheduled meeting with the following members
present:
Chairman, James Croft
Commissioner Mark Hartley
Commissioner James Bennett
Commissioner Jimmy Anderson
Commissioner Gordon Crews
Also Present:
County Attorney, Rich Komando
County Manager, CJ Thompson
Clerk, Stacie D. Harvey
Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim
transcripts. For a complete audio recording of the discussion please visit www.bakercountyfl.org/board or contact
Sara Little at sara.little@bakercountyfl.org
REGULAR MEETING
Chairman Croft called the meeting to order and welcomed everyone in attendance. Commissioner
James Bennett led in the pledge and prayer.
Chairman Croft called for an approval of the consent agenda.
Commissioner Mark Hartley moved to approve the consent agenda items which were:
1.
2.
3.
4.
Approval of Minutes- May 19, 2015 – Public Hearing
Approval of Minutes- May 19, 2015 – Budget Workshop
Approval of Minutes- May 19, 2015 – Regular Meeting
Expense Report
Commissioner Jimmy Anderson seconded the motion. Motion carried unanimous.
Lynne Walker presented the Macclenny Housing Authority five year plan for approval. Mrs.
Walker explained that only four changes were made. Mrs. Walker stated that those changes
included adding waiting list preference to victims of domestic violence and those that are working
at least 25 hours per week, re-examinations of families that miss two consecutive appointments
and the definition of family was changed to include terminology for homosexual relationships.
Mrs. Walker explained that the Macclenny Housing Authority manages Federal dollars on Baker
County’s behalf and this plan sets the guidelines for those funds. Commissioner Gordon Crews
motioned to approve the plan with changes. Commissioner James Bennett seconded the motion.
Motion carried unanimous. Commissioner Bennett requested that the Macclenny Housing
Authority research if time limits can be placed on those that participate in the housing program.
Page 2
MINUTES- Regular Meeting
June 2, 2015
C/M Thompson presented an agreement for a summer internship program with the Baker County
School District. Mr. Thompson explained that two students would be placed in County
Departments for a six week period to learn basic job skills. The program is 100% grant funded and
the County will be reimbursed all costs by the Baker County School District. Commissioner Jimmy
Anderson motioned to approve the agreement. Commissioner Mark Hartley seconded the motion.
Motion carried unanimous.
C/M Thompson presented Resolution 2015-05 for Board approval. The resolution authorized the
execution of a joint participation agreement with the Florida Department of Transportation. Mr.
Thompson explained that FDOT located additional funds that can be used on the Transportation
Center up to a maximum of $49,000. Commissioner Jimmy Anderson motioned to approve
Resolution 2015-05. Commissioner Gordon Crews seconded the motion. Motion carried
unanimous.
C/M Thompson requested that the contract for EMS billing with AMB be tabled until a later date.
Rich Komando stated that he requested changes to the contract that were not completed by AMB
in time. The Board agreed to schedule the contract for June 16, 2015.
C/M Thompson presented the pending business report. Those items included:
Courthouse HVAC Conversion- 75% complete. Draft sent to attorney for review.
Transportation Center Construction- 75% complete. Project is on schedule for mid-June.
LDR Revisions- 75% complete. Mining reviewed again at May LPA. All other sections scheduled.
Need direction from the Board on road paving.
Purchasing policy revisions- 25% complete. Draft purchasing policy distributed to BOCC for
review.
LAP Certification- 75% complete. LAP kickoff meeting held June 1st.
The Board requested that all County department budgets have a secondary review on June 16th
from 2:00 p.m. to 5:00 p.m. to make recommended cuts. Constitutional officers budgets will be
begin reviews on August 4th starting with the Sheriff’s office.
C/M Thompson stated that the community service worker at Shoals Park has completed his time
and did a great job. Staff will work with Ron Beck with Tri-County Probation to utilize community
service workers for mowing at Shoals in the future.
C/M Thompson stated that discussions were held with Andy Lamborn of the John Bethea State
Forest to manage the timber at Shoals Park. Updates will be made regarding this item in the future
once more information was available.
Page 3
MINUTES- Regular Meeting
June 2, 2015
Commissioner Gordon Crews requested that the Board consider alternative ways to fund solid
waste in the future due to budgets cuts by New River Solid Waste.
Commissioner James Bennett informed the Board of two projects he would like to see the County
submit to FDOT as transportation enhancement projects. The first project would connect sidewalks
from SR 121 to the new Transportation Center. The second project would connect sidewalks with
US 90 to the Baker County High School and Westside Elementary. Commissioner Bennett stated
that he would work with staff to submit the projects later in the year.
Meeting adjourned.
_________________________________
Stacie D. Harvey, Clerk
___________________________________
James A. Croft, Chairman
SUNGARD PENTAMATION
DATE: 06/05/2015
TIME: 14:28:01
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
1
SELECTION CRITERIA: transact.trans_date>=’20150527 00:00:00.000’ and transact.gl_cash=’104000’
ACCOUNTING PERIOD: 9/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
74909 V 05/01/15 1583
HASLER FINANCIAL SE 11
54200
POSTAGE/COURTHOUSE
0.00
−5,010.00
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
75116
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
FPL
25
11
158
33
351
351
291
291
27
32
33
33
33
33
331
27
351
33
331
20
33
15
33
33
351
33
27
32
33
15
351
33
291
351
54301
54301
54301
54300
54306
54306
54301
54301
54301
54301
54300
54300
54300
54300
54300
54301
54301
54300
54609
54301
54300
54301
54300
54300
54305
54300
54301
54301
54300
54301
54305
54300
54301
54305
360 E SHUEY AVE/B &
ADMINISTRATION BLDG
PUBLIC DEFENDER
SEC.LIGHT/BLAIR&N B
MACC−COUNCIL ON AGI
MACC−COUNCIL ON AGI
AG CENTER
AG CENTER
EMERGENCY OPERATION
LIBRARY
REC. DEPT/KNABB CMP
REC.DEPT/SCOREBD/BL
REC DEPT/KNABB SPRT
OLUST PK/2 SEC LIGH
42 W MCIVER OLD JAI
FIRE STA #70 − SAND
OUTDOOR LGT−M C.O.A
REC DPT−MINGER FIEL
SAND COMM CENTER
COURTHOUSE
WOMEN’S SOFTBALL FL
TAX COLL/PA/ELECTIO
OL−1 MINGER FIELD
VOLLEYB CT−25N 8TH
42 W MCIVER OLD JAI
480 6TH ST SFTBL
STORAGE BLDG/EOC
LIBRARY PARKING LOT
480 6TH ST SFTBL OL
32 N 5TH/OUTDOOR LG
OLD JAIL/56 N 2ND S
REC DP−SOFTBALL FIE
AG CNTR/OUTDR LGHT
COURT SERVICES BLDG
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
277.42
415.55
201.24
31.75
26.87
1,150.46
25.74
725.96
682.76
703.93
743.96
8.07
71.75
53.66
67.79
276.84
23.17
138.39
23.27
5,042.45
117.04
1,466.44
11.75
8.07
10.13
185.68
20.99
10.13
10.13
10.13
756.30
481.77
10.13
69.18
13,858.90
104000
75117
06/03/15 2272
GEORGIA MONFORT
291
51300
CK IN/OUT,CLN AG CN
0.00
325.00
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
75118
75118
75118
75118
75118
75118
75118
75118
75118
75118
75118
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
CITY
CITY
CITY
CITY
CITY
CITY
CITY
CITY
CITY
CITY
CITY
20
11
158
291
27
15
21
351
25
33
32
54302
54302
54302
54302
54302
54302
54302
54305
54302
54300
54304
COURTHOUSE
ADMIN BUILDING
PUBLIC DEFENDER
AG CENTER/1025 W MA
EM SERV/1190 W MAC
TAX COL/PA/SUPV OF
MAINT OFF/323 W OHI
COURT SERVICES
BUILDING DEPARTMENT
RECR BLDG/490 NORTH
LIBRARY
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
174.77
43.11
45.25
247.79
118.06
148.72
39.88
46.18
48.51
319.67
34.44
1,266.38
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
200
109
109
109
109
109
109
109
109
109
109
109
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
SUNGARD PENTAMATION
DATE: 06/05/2015
TIME: 14:28:01
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
2
SELECTION CRITERIA: transact.trans_date>=’20150527 00:00:00.000’ and transact.gl_cash=’104000’
ACCOUNTING PERIOD: 9/15
FUND − 001 − GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
75119
75119
75119
75119
75119
75119
75119
75119
75119
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
33
33
39
39
39
34
27
33
34
54300
54300
54301
54301
54301
54300
54301
54300
54300
RIDING ARENA LIGHTS
RECREATION DEPT
ODIS YARB RD/SHOALS
SHOALS PK BATHRMS #
SHOALS PARK BATHRMS
DOG POUND 14564 SCR
RESCUE TOWER
ARENA CONCESSION ST
NEW BLDG./ANIMAL CT
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
70.55
43.86
23.08
64.26
25.67
258.57
121.78
44.89
117.30
769.96
104000
75120
06/04/15 2093
TOTALFUNDS BY HASLE 11
54200
POSTAGE/COURTHOUSE
0.00
5,010.00
104000
75121
06/04/15 1446
ALICIA R LAMBORN
29
54000
JUNE TRAVEL
0.00
100.00
104000
75122
104000
75122
TOTAL CHECK
06/04/15 43
06/04/15 43
B GORDON CREWS
B GORDON CREWS
11
11
54910
54000
JUNE CELL PHONE
JUNE TRAVEL
0.00
0.00
0.00
50.00
100.00
150.00
104000
75123
06/04/15 1896
MICHAEL A DAVIS
29
54000
JUNE TRAVEL
0.00
200.00
104000
75124
06/04/15 323
NITA D CRAWFORD
19
59180
JUNE REQUEST
0.00
29,527.63
104000
75125
06/04/15 2137
SHAINA L SPANN
29
54000
JUNE TRAVEL
0.00
100.00
104000
75139
06/04/15 2276
JAMES R BROWN
36
53400
11 HRS @ 10./ST AID
0.00
110.00
TOTAL CASH ACCOUNT
0.00
46,407.87
TOTAL FUND
0.00
46,407.87
326
326
326
326
326
326
326
326
326
REMC
REMC
REMC
REMC
REMC
REMC
REMC
REMC
REMC
SUNGARD PENTAMATION
DATE: 06/05/2015
TIME: 14:28:01
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
3
SELECTION CRITERIA: transact.trans_date>=’20150527 00:00:00.000’ and transact.gl_cash=’104000’
ACCOUNTING PERIOD: 9/15
FUND − 103 − ROAD & BRIDGE FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
104000
104000
104000
104000
TOTAL CHECK
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
FPL
FPL
FPL
FPL
FPL
FPL
FPL
55
55
55
55
55
55
55
54301
54301
54301
54301
54301
54301
54301
16256 US HWY 90 TF
SIGN & TIRE SHOP− R
ROAD YARD
ROAD DEPARTMENT
ROAD DEPARTMENT
ROAD DEPARTMENT
ROAD DEPT/SL’S
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
15.95
131.92
118.17
63.72
22.62
29.54
1,078.24
1,460.16
75116
75116
75116
75116
75116
75116
75116
200
200
200
200
200
200
200
104000
75119
104000
75119
104000
75119
TOTAL CHECK
06/04/15 326
06/04/15 326
06/04/15 326
OKEFENOKE REMC
OKEFENOKE REMC
OKEFENOKE REMC
55
55
55
54301
54301
54301
121 N CAUTION LGT−R
CAU LIGHT−BOB BURNS
ST LIGHT @ 125 N/25
0.00
0.00
0.00
0.00
25.99
27.65
13.08
66.72
104000
75126
06/04/15 19
ALL−BRITE SALES COM 55
55210
PAPER TOWELS, TRASH
0.00
435.90
104000
104000
104000
104000
TOTAL CHECK
75127
75127
75127
75127
06/04/15
06/04/15
06/04/15
06/04/15
AUS
AUS
AUS
AUS
55
55
55
55
55210
55210
55210
55210
MATS/UNIFORMS
MATS/UNIFORMS
MATS/UNIFORMS WEEK
MATS/UNIFORMS WEEK
0.00
0.00
0.00
0.00
0.00
84.09
38.38
82.37
38.38
243.22
33
33
33
33
FLORIDA
FLORIDA
FLORIDA
FLORIDA
GROUP
GROUP
GROUP
GROUP
L
L
L
L
104000
75128
104000
75128
TOTAL CHECK
06/04/15 75
06/04/15 75
C&W ICE, LLC
C&W ICE, LLC
55
55
55210
55210
ICE
ICE
0.00
0.00
0.00
64.00
56.80
120.80
104000
75132
06/04/15 125
CSX TRANSPORTATION
55
54660
CROSSING SIGNAL MAI
0.00
25,861.00
104000
75133
06/04/15 2300
FRASER’S ENGINE REP 55
54602
AC WORK
0.00
128.00
104000
75134
104000
75134
104000
75134
TOTAL CHECK
06/04/15 212
06/04/15 212
06/04/15 212
GLEN CASH STORE INC 55
GLEN CASH STORE INC 55
GLEN CASH STORE INC 55
55300
55300
55300
GRASS SEED
HAY & GRASS SEED CR
HAY & GRASS SEED CR
0.00
0.00
0.00
0.00
70.00
174.00
67.50
311.50
104000
75135
104000
75135
TOTAL CHECK
06/04/15 2021
06/04/15 2021
GOODYEAR COMM. TIRE 55
GOODYEAR COMM. TIRE 55
54602
54602
GY 11R22.5 G661 HSA
GY 11R24.5 G751 MSA
0.00
0.00
0.00
703.08
2,281.55
2,984.63
104000
75136
104000
75136
TOTAL CHECK
06/04/15 221
06/04/15 221
HAGAN ACE HARDWARE
HAGAN ACE HARDWARE
55
55
55210
55210
SPRINKLER REPAIR WH
TAPE MEASURE, SHOVE
0.00
0.00
0.00
29.68
42.00
71.68
104000
75137
06/04/15 233
HILL MANUFACTURING
55
55210
PRILUBE, WASH−N−WAX
0.00
461.32
104000
75138
06/04/15 234
HOME DEPOT CREDIT S 55
55210
23.5K AC
0.00
759.05
104000
104000
104000
104000
104000
75142
75142
75142
75142
75142
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
L
L
L
L
L
55210
55210
55210
55210
55210
DIESEL
DIESEL INV# 324084
REG GAS INV#324085
DIESEL
DIESEL
0.00
0.00
0.00
0.00
0.00
4,023.97
5,939.19
1,677.20
6,187.16
6,187.16
267
267
267
267
267
V
V
V
V
V
HIERS
HIERS
HIERS
HIERS
HIERS
INC
INC
INC
INC
INC
55
55
55
55
55
SUNGARD PENTAMATION
DATE: 06/05/2015
TIME: 14:28:01
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
4
SELECTION CRITERIA: transact.trans_date>=’20150527 00:00:00.000’ and transact.gl_cash=’104000’
ACCOUNTING PERIOD: 9/15
FUND − 103 − ROAD & BRIDGE FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
TOTAL CHECK
SALES TAX
AMOUNT
0.00
24,014.68
104000
75143
06/04/15 928
MACCLENNY EQUIP & T 55
54602
HYDRAULIC COUPLER R
0.00
176.55
104000
104000
104000
104000
104000
104000
TOTAL CHECK
75144
75144
75144
75144
75144
75144
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
MACCLENNY
55
55
55
55
55
55
54602
54602
54602
54602
54602
54602
V BELT
V BELT
DRAIN PLUG
HYDRAULIC REPAIRS
HYDRAULIC REPAIRS
FUEL FILTER
0.00
0.00
0.00
0.00
0.00
0.00
0.00
16.04
32.07
22.98
148.59
113.08
50.91
383.67
104000
75146
06/04/15 649
MOORE EQUIPMENT COM 55
54602
MOWER BLADES, BOLTS
0.00
1,468.01
104000
75147
06/04/15 1103
NORTHEAST FLORIDA P 55
54602
LINE, BELTS, PULLEY
0.00
600.27
104000
75148
06/04/15 2105
RANDALL SMITH
55
55210
REUPHOLSTER SEAT BO
0.00
295.00
104000
75149
104000
75149
104000
75149
TOTAL CHECK
06/04/15 365
06/04/15 365
06/04/15 365
RING POWER CORPORAT 55
RING POWER CORPORAT 55
RING POWER CORPORAT 55
54602
54602
54602
KIT PUMP
ELLEMENT/FILTERS
STRIP WEAR INV#07PC
0.00
0.00
0.00
0.00
330.93
62.89
198.85
592.67
104000
75151
06/04/15 410
TOM NEHL TRUCK COMP 55
54602
BRAKE REPAIR JOB −
0.00
1,897.92
104000
75152
06/04/15 531
UNITED RIGGING
55210
WIRE ROPE ASSEMBLY
0.00
175.00
TOTAL CASH ACCOUNT
0.00
62,507.75
TOTAL FUND
0.00
62,507.75
284
284
284
284
284
284
MOTOR
MOTOR
MOTOR
MOTOR
MOTOR
MOTOR
PAR
PAR
PAR
PAR
PAR
PAR
55
SUNGARD PENTAMATION
DATE: 06/05/2015
TIME: 14:28:01
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
5
SELECTION CRITERIA: transact.trans_date>=’20150527 00:00:00.000’ and transact.gl_cash=’104000’
ACCOUNTING PERIOD: 9/15
FUND − 104 − FINE & FORFEITURE FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
104000
104000
104000
104000
TOTAL CHECK
SALES TAX
AMOUNT
05/28/15
05/28/15
05/28/15
05/28/15
JOEY
JOEY
JOEY
JOEY
0.00
0.00
0.00
0.00
0.00
57,227.00
258,121.00
22,041.00
22,935.00
360,324.00
TOTAL CASH ACCOUNT
0.00
360,324.00
TOTAL FUND
0.00
360,324.00
75112
75112
75112
75112
253
253
253
253
B
B
B
B
DOBSON,
DOBSON,
DOBSON,
DOBSON,
SHER
SHER
SHER
SHER
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
72
69
90
73
59180
59180
59180
59180
MAY
MAY
MAY
MAY
REQUEST
REQUEST
REQUEST
REQUEST
SUNGARD PENTAMATION
DATE: 06/05/2015
TIME: 14:28:01
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
6
SELECTION CRITERIA: transact.trans_date>=’20150527 00:00:00.000’ and transact.gl_cash=’104000’
ACCOUNTING PERIOD: 9/15
FUND − 105 − FIRE DEPARTMENT FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
75116
104000
75116
TOTAL CHECK
06/03/15 200
06/03/15 200
FPL
FPL
54
54
54301
54301
FIRE STA#80 −OLUSTE
GLEN FIRE ST. #50
0.00
0.00
0.00
73.44
174.56
248.00
104000
75118
06/04/15 109
CITY OF MACCLENNY
54
54303
FIRE STA/JEFF ST RO
0.00
37.04
104000
104000
104000
104000
104000
TOTAL CHECK
75119
75119
75119
75119
75119
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
OKEFENOKE
54
54
54
54
54
54301
54301
54301
54301
54301
BAXTER FIRE STA #60
FIRE STA #40−TAYLOR
FIRE STA #20−N MACC
FIRE STA 40−SEC LIG
FIRE STA #30−CUYLER
0.00
0.00
0.00
0.00
0.00
0.00
55.62
41.57
60.16
45.38
46.33
249.06
104000
75129
06/04/15 2208
CHEYENNE K MURRAY ( 54
51300
MAY FIRE RUNS
0.00
84.00
104000
75130
06/04/15 357
CHRIS TAYLOR
54
51300
MAY FIRE RUNS
0.00
63.00
104000
75131
06/04/15 99
CHRISTOPHER MIRACLE 54
51300
MAY FIRE RUNS
0.00
44.00
104000
75140
06/04/15 2063
JEAN DENICOLA (SC)
54
51300
MAY FIRE RUNS
0.00
54.00
104000
75141
06/04/15 797
JOHN T DYAL (NC)
54
51300
MAY FIRE RUNS
0.00
160.00
104000
75145
06/04/15 791
MARK RENNINGER (SC) 54
51300
MAY FIRE RUNS
0.00
57.00
104000
75153
06/04/15 2181
WILLIAM PRIMO (SC)
51300
MAY FIRE RUNS
0.00
567.00
TOTAL CASH ACCOUNT
0.00
1,563.10
TOTAL FUND
0.00
1,563.10
326
326
326
326
326
REMC
REMC
REMC
REMC
REMC
54
SUNGARD PENTAMATION
DATE: 06/05/2015
TIME: 14:28:01
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
8
SELECTION CRITERIA: transact.trans_date>=’20150527 00:00:00.000’ and transact.gl_cash=’104000’
ACCOUNTING PERIOD: 9/15
FUND − 116 − SOLID WASTE
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
104000
104000
104000
104000
TOTAL CHECK
06/03/15
06/03/15
06/03/15
06/03/15
06/03/15
FPL
FPL
FPL
FPL
FPL
65
65
65
65
65
54301
54301
54301
54301
54301
SEC LGT @ OLUSTEE R
JEFF STARLING−SOLID
HOSS KELLER−SOLID W
SR 228 − SOLID WAST
OLUSTEE−SOLID WASTE
0.00
0.00
0.00
0.00
0.00
0.00
9.89
32.19
40.60
58.15
12.45
153.28
75116
75116
75116
75116
75116
200
200
200
200
200
104000
75119
104000
75119
104000
75119
TOTAL CHECK
06/04/15 326
06/04/15 326
06/04/15 326
OKEFENOKE REMC
OKEFENOKE REMC
OKEFENOKE REMC
65
65
65
54301
54301
54301
CUYLER RECY SITE 12
RECY SITE−STEELBRID
125 N GLEN RECY SIT
0.00
0.00
0.00
0.00
50.86
50.66
115.29
216.81
104000
75135
104000
75135
TOTAL CHECK
06/04/15 2021
06/04/15 2021
GOODYEAR COMM. TIRE 65
GOODYEAR COMM. TIRE 65
54602
54602
GY 315/80R22.5 G751
GY 12R22.5 G282 MSD
0.00
0.00
0.00
2,443.64
2,224.00
4,667.64
104000
75150
104000
75150
TOTAL CHECK
06/04/15 387
06/04/15 387
SOUTHEASTERN SERVIC 65
SOUTHEASTERN SERVIC 65
53150
55210
SITE ATTENDANTS 5/1
SITE ATTENDANTS
0.00
0.00
0.00
7,511.40
7,511.40
15,022.80
TOTAL CASH ACCOUNT
0.00
20,060.53
TOTAL FUND
0.00
20,060.53
SUNGARD PENTAMATION
DATE: 06/05/2015
TIME: 14:28:01
PAGE NUMBER:
ACCTPA21
BAKER CO BOARD OF COUNTY COMMISSIONERS
CHECK REGISTER − BY FUND
9
SELECTION CRITERIA: transact.trans_date>=’20150527 00:00:00.000’ and transact.gl_cash=’104000’
ACCOUNTING PERIOD: 9/15
FUND − 600 − ROAD PAVING FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
DEPT/FUND
ACCNT
−−−−DESCRIPTION−−−−
SALES TAX
AMOUNT
104000
75110
104000
75110
TOTAL CHECK
05/28/15 1875
05/28/15 1875
FRED A BENNETT
FRED A BENNETT
75
75
54621
54619
WHISPHRNG/17HR@20.0
PINE,ESTATE/28HR@20
0.00
0.00
0.00
340.00
560.00
900.00
TOTAL CASH ACCOUNT
0.00
900.00
TOTAL FUND
0.00
900.00
TOTAL REPORT
0.00
500,838.09
RESOLUTION 2015-06
WHEREAS, Chapter 252, Florida Statutes, assigns to the Board of County Commissioners
responsibility for disaster preparedness, response, recovery and mitigation; and
WHEREAS, being prepared for disasters means being ready to respond promptly as
danger threatens, to save life and protect property and to provide relief from suffering and
privation; and
WHEREAS, local services may be overburdened on inadequate and local government will
have to operate effectively in different ways than in normal times to provide timely relief and
minimize hardships in the event of natural and technological disasters in Baker County; and
WHEREAS, many populated areas and parts of communities may require evacuation,
shelter and food until the disaster ends, services are restored and needed supplies and materials are
available; and
WHEREAS, this plan is intended to provide the framework for the development of
detailed operating procedures for all County forces charged with responsibility of protecting the
public’s health and safety from natural and technological disaster; and
WHEREAS, Chapter 9G-6, Florida Administrative Code, furthermore, requires each
County to develop a Comprehensive Emergency Management Plan; and
WHEREAS, Chapter 9G-6, Florida Administrative Code, furthermore, requires the
governing body of Baker County to adopt by resolution, the Baker County Comprehensive
Emergency Management Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE BAKER COUNTY BOARD OF
COUNTY COMMISSIONERS AS FOLLOWS:
The Baker County Comprehensive Emergency Management Plan is hereby adopted.
ADOPTED in Regular Session This 16th day of June 2015.
_______________________________________
James A. Croft, Chairman
AMB SERVICE AGREEMENT
THIS SERVICE AGREEMENT (the “Agreement”) is made and entered into on this the ____ day of
June 2015, by and between the Board of County Commissioners, of Baker County, Florida (“CLIENT”), and
Credit Bureau Systems, Inc., d/b/a Ambulance Medical Billing, of 100 Fulton Court, Paducah, Kentucky
42002-9200 (hereafter “AMB”), pursuant to the terms and conditions set forth herein. For the consideration
stated herein, the parties do hereby agree as follows:
1. Description of Services. AMB is a national ambulance and EMS full service billing and revenue
cycle enhancement firm, specializing in billing and obtaining payment for services provided by
ambulance services, and CLIENT is in the business of providing ambulance services to patients in its
geographical location. For the term of this Agreement, as defined herein, AMB shall use its best
efforts to bill for and obtain reimbursement for CLIENT, for all of CLIENT’S charges, for all services
rendered by the Client to patients, on or after the Effective Date, by billing patients and third party
payers, including applicable governmental programs and entities (hereafter the “Services”). Any
additional services which AMB agrees to provide are explicitly set forth in the Addenda hereto which
are incorporated herein by reference and explicitly made a part of and included in the Services.
CLIENT agrees that AMB will be the sole and exclusive provider of the Services during the terms of
this Agreement, and CLIENT will not utilize any other party or entity, or its own personnel, to bill for
services rendered by CLIENT during the term of this Agreement.
2. Effective Date. This Agreement shall be effective for all Services rendered by CLIENT on and after
the date first stated above, during the term of this Agreement, as defined herein. AMB shall have no
obligation or responsibility with respect to any legacy account services rendered by CLIENT prior to
the Effective Date, or accounts receivables already existing as of the Effective Date, unless a separate
written agreement is entered into by the parties with respect to such pre-Effective Date services
(hereafter “Legacy Claims”).
3. Term. The initial term of this Agreement shall be for three (3) years from the Effective Date
(hereafter the “Initial Term”). The Initial Term may be renewed by the parties for an additional three
(3) year term (hereafter the “Additional Term”) unless the Agreement is terminated as set forth herein.
4. Fees. Beginning as of the Effective Date, CLIENT shall pay AMB a fee of 4.15% per month of net
collections, excluding Medicare claims, received during the Initial Term and any Additional Term (the
“Base Fee”). Net collections shall be defined as the total sum of all monies collected by AMB, or by
CLIENT, for all services rendered by CLIENT, except Medicare claims, after the Effective Date,
during the Initial Term or any Additional Term of this Agreement.
For Medicaid claims only, the rate shall be a flat-rate $6.00 per Medicaid claim for the duration of the
contract terms.
The parties agree that some direct payments will be made to CLIENT during the term of this
Agreement (hereafter “Direct Payments”) and CLIENT acknowledges that AMB is entitled to be paid
i
its fee, as described herein, with respect to any such Direct Payments. CLIENT shall report all Direct
Payments to AMB within 72 hours of receiving said payment.
5. Computer Hardware, Software, and Training. To implement the Services, CLIENT has requested,
and AMB agrees to provide, the following necessary computer hardware, software, equipment, and
training (hereafter collectively the “Equipment”) for the following agreed upon prices:
a. Three (3) GETAC v110 computers
b. Training
Total Charge for Equipment & Training
$8,400.00
$2,000.00
$10,400.00
If this Agreement is terminated by CLIENT, prior to the completion of the Initial Term, CLIENT shall
pay AMB the pro-rated portion of the Total Charge for Equipment that represents the pro-rata portion
of the Initial Term that is not completed due to termination (hereafter the “Pro Rata Charge for
Equipment”). By way of example, if CLIENT terminates this Agreement, for whatever reason, after
19 months, CLIENT shall owe and shall pay AMB the Pro Rata Charge for Equipment which shall be
equal to 17/36ths of the Total Charge for Equipment, upon termination. CLIENT specifically agrees
and acknowledges that it shall have no right to return the Equipment, or any portion of the Equipment,
to AMB for a full or partial credit towards the Total Charge for Equipment owed by CLIENT to AMB.
If CLIENT fulfills its obligations as described herein, including its obligation to pay for all Base Fees
as described herein, and the Agreement is not terminated prior to the expiration of the Initial Term,
CLIENT shall owe no additional amount to AMB for the Equipment
6. Payment of Fees to AMB. AMB shall send an invoice to CLIENT for all Base Fees, any Pro Rata
Charge for Equipment due and owing, and any other charges, as provided for herein, on or about the
10th day of each month following the close of business for the prior month (hereafter “Invoice”).
Payment is due, and CLIENT shall pay, the Invoice upon receipt. Any Invoice, or part of any Invoice,
that is not paid by CLIENT within thirty (30) days, shall accrue and CLIENT shall pay interest, at the
rate of 4.5% per year.
CLIENT agrees to carefully review each Invoice upon receipt, and CLIENT shall notify AMB in
writing with respect to any charges that are disputed within thirty (30) days of receiving each Invoice.
Should CLIENT fail to pay AMB within sixty (60) days of receipt of any Invoice, AMB may take all
lawful action necessary to obtain payment.
7. Bank Account and Treasury Process A bank account or lockbox account will be maintained in the
name of CLIENT at a bank approved by CLIENT (hereafter the “Bank Account”). AMB will have no
signatory or ownership rights in the bank account and will have no right to negotiate or assert
ownership rights in deposited funds or to checks made payable to CLIENT. CLIENT shall be
responsible for all bank charges, and AMB shall have no responsibility or liability for any bank errors
or omissions.
ii
8. Operating Procedures. CLIENT agrees and acknowledges that in order for AMB to provide the
Services contemplated hereby, CLIENT must provide, or cause facilities, hospitals, or other third-party
sites at which CLIENT provides services, to provide to AMB accurate and complete demographic
information required by AMB, at no cost to AMB (hereafter the “Demographic Information”).
CLIENT acknowledges that AMB will necessarily rely on the Demographic Information in providing
the Services contemplated hereby, and that the timing and amount of reimbursements and ultimately
Net Collections generated by AMB and received by CLIENT is directly related to the completeness,
timeliness and accuracy of the Demographic Information and other variables, some of which are
beyond the control of AMB.
AMB will bill and attempt to collect CLIENT charges in a timely manner and in a manner consistent
with all applicable Federal, State and Local laws and regulations and in a manner consistent with the
policies and procedures of third party payers that are made known by such payers to medical practices
and billing companies or otherwise known by AMB.
The parties may, from time to time, mutually agree to specific lawful and appropriate operating
policies and procedures related to the performance of Services under this Agreement. Any such
operating policies and procedures, or amendments thereto, will, upon mutual written and signed
agreement, become an integral part of this Agreement and shall be binding upon both parties.
9. Cash Flow Ramp Up. AMB acknowledges that maintaining adequate cash flow for CLIENT is an
important part of the relationship between CLIENT and AMB, and AMB will use its good-faith, best
efforts to maximize CLIENT’S cash flow. CLIENT acknowledges that cash flow is affected by many
things, including run volume, which is out of AMB’S control. CLIENT agrees and acknowledges that
AMB has explained that it will diligently begin billing, re-billing, and following up on CLIENT’S
claims as of the Effective Date CLIENT further acknowledges that it understands that, unless a
separate written agreement is entered into, AMB has not agreed to provide Services with respect to
CLIENT’S Legacy Claims, and it is vitally important to CLIENT’S cash flow that CLIENT or some
other third party continue to re-bill and follow up with respect to its Legacy Claims. CLIENT
acknowledges that in order for cash flow to remain at levels comparable to that which existed preEffective Date, it is vitally important for CLIENT to continue to diligently bill, re-bill, and follow up
with all Legacy Claims with the same effort, timeliness, and manpower as before the Effective Date.
10. Confidentiality. AMB agrees not to disclose to anyone other than CLIENT any information about
CLIENT’s business, fee structure, internal compensation, operating practices and procedures, methods,
managed care or facility contracting strategies, or similar business information that would commonly
be understood to be confidential or any confidential medical information regarding CLIENT’s patients
received in the course of performing the Services (CLIENT’s “Confidential Information”), except as
required to bill charges, as legally required, or as otherwise provided herein.
Each party’s Confidential Information shall remain the property of that party, during and after this
Agreement. Both parties shall, at all times, have in force a signed Confidentiality Agreement executed
by each full time and part time employee, independent contractor, consultant and vendor that requires
CLIENT’S Confidential Information and AMB’S Confidential Information to be maintained and
iii
protected as set forth herein, which said Confidentiality Agreement(s) shall survive the expiration or
termination of this Agreement. Both parties shall comply with, and assist the other with compliance
with applicable state or federal confidentiality requirements as to individual patient information.
Notwithstanding the foregoing, CLIENT agrees that AMB may use CLIENT information for research
and statistical compilation purposes so long as CLIENT and patient identifying information is kept
confidential in accordance with applicable law.
11. Software and Proprietary Information. AMB will at all times during the term of this Agreement,
have a valid and current copy of and license for use of any third party billing software used to provide
the Services required hereunder, and CLIENT will be given timely notice of any changes in third party
software vendors or systems to the extent those changes would materially affect the Services. The
parties agree that AMB may store Demographic Information, back-up documentation, statements,
explanations of benefits, payer inquiries and other information it receives in connection with the
Services (“CLIENT Information”) in electronic form through optical scanning or other technologies
selected by AMB and that AMB is not obligated to maintain paper copies. AMB will at all times
maintain a current and complete copy of all CLIENT Information in a secure, off-site location and that
no CLIENT data shall be deleted or purged unless a period of seven years has passed since the date
services were provided by CLIENT or CLIENT gives written approval of such data deletion.
It is specifically acknowledged that all CLIENT data is the property of CLIENT but that AMB may
maintain a copy for documentation of Services and for other purposes relating to this Agreement
during and after the term of this Agreement.
12. Termination. This Agreement can be terminated by CLIENT at any time with 30 days written notice
for any reason. In the event this Agreement is terminated, for whatever reason, or expires, the parties
agree as follows:
a) AMB shall continue to perform Services, and be entitled to the Base Fees set forth herein, for a
period of one hundred sixty (60) days after the effective date of termination (hereafter “Wind
Down Period”) for all of CLIENT’s charges for services rendered prior to the termination date
(hereafter “Wind Down Fees”).
b) In the event the Agreement is terminated before the expiration of the Initial Term, CLIENT shall
pay AMB for the pro rata portion of the Equipment as is due and owing under paragraph 5 herein.
c) CLIENT expressly agrees to cooperate and assist AMB with its performance during the WindDown Period and will timely report, or cause to be reported, all payment received during the
Wind-Down Period.
d) AMB shall discontinue performing Services for CLIENT at the end of the Wind-Down Period.
CLIENT shall have no right to require the discontinuation of Services before the completion of
the Wind-Down Period.
e) AMB shall deliver to CLIENT, conditioned upon full payment to AMB of all Undisputed
Charges, a complete list of the existing accounts receivable (all debit and credit balances) in an
industry standard electronic format, including data layout and/or translation tables.
f) Except for the foregoing, AMB shall have no further obligation to provide any Services after the
effective date of termination, except for any additional services specifically agreed to be provided
by AMB.
iv
13. Notice. Any notices, payment, demand or communication required or permitted to be given herein
shall be sent to the following:
If to AMB:
Ambulance Medical Billing
Attn: Bill Harrod
100 Fulton Court
Paducah, KY 42002-9200
If to CLIENT:
Baker County
Attn: County Manager
55 North 3rd Street
Macclenny, Florida 32063
14. Governing Law and Jurisdiction. This Agreement shall be interpreted and governed by the laws of
the State of Florida. In the event of any dispute or disagreement between CLIENT and AMB, the sole
and exclusive venue and jurisdiction shall be in Baker County, Florida.
15. Indemnification. AMB will indemnify, defend (including providing a legal defense and paying all
reasonable attorney’s fees and reasonable litigation expenses) and hold harmless, CLIENT, its officers,
directors, shareholders, employees and contractors, against any claims, damages, or liability (including
but not limited to any claims, judgments, causes of action, fines, penalties, attorneys’ fees, litigation
costs and/or damages) arising out of AMB’s failure to comply with this Agreement, or its negligence
and/or intentional acts which cause damages in performing its duties and obligations hereunder.
16. Independent Contractors. AMB is an independent contractor and nothing herein shall be construed
to create an employment relationship between either party or its members.
17. Insurance. AMB affirms that at all times during the term(s) of this Agreement, it shall have in force
valid Worker’s Compensation insurance covering all of its employees, as well as General Liability
Insurance with a policy limit of no less than $500,000 per incident or occurrence, and Errors and
Omissions insurance coverage with a policy limit of no less than $3,000,000. AMB shall give
CLIENT timely notice of the cancellation or lapse of any of the above policies. CLIENT shall be a
named insured on the above policies.
18. Inspection. CLIENT, its agents and representatives, shall at all times during the term of this
Agreement have reasonable access, during regular business hours, to review and inspect the location(s)
where the services are performed upon seven (7) days advance written notice to AMB. Any inspection
performed shall be subject to the confidentiality provisions of this Agreement and shall be conducted
so as not to disrupt AMB’s staff or business. AMB shall not unreasonably deny, restrict or delay
access for any requested inspection. In the event that CLIENT engages the services of an outside party
to conduct or assist in any inspection, CLIENT shall ensure that all other parties are bound by a
Confidentiality Agreement identical to the one applicable to the parties to this Agreement.
19. Force Majeur. Time is of the essence in the performance of the duties required by each party
hereunder. However, performance of duties hereunder may be impeded by occurrences beyond the
control of one or both parties. Events such as flood, earthquake, hurricane, tornado, blizzard, fire, riot,
war, insurrection, or civil disturbance, strikes by common carriers, extended loss (more than 48 hours)
of utilities (except for non-payment), and similar events shall excuse the affected party from
v
performance of services impeded by such event(s). Nevertheless, each party has a duty to use
reasonable efforts to prevent or mitigate such impediments. In the event that any catastrophe shall
prevent the timely billing of CLIENT’s services by AMB for more than fifteen (15) working days,
CLIENT shall have the right to secure, without penalty, substitute services until AMB can restore
services, at which time AMB’s responsibilities and rights under this Agreement shall be reinstated.
For its protection, CLIENT shall, at its own expense, purchase and maintain business interruption
and/or accounts receivable insurance coverage to cover any such catastrophic event, as stated above.
20. Miscellaneous.
a) This Agreement contains the entire agreement between the parties relative to the Services to be
provided to CLIENT and no representations, inducements, promises or agreements, oral or
otherwise, between the parties not embodied in the Agreement will be of any force or effect.
b) This Agreement specifically supersedes any prior written or oral agreements between the parties
relating to the provisions of the Services, and any amendments or changes to this Agreement must
be in writing, and signed by both CLIENT and AMB to be effective.
c) This Agreement is binding upon, and inures to the benefit of and is enforceable by AMB,
CLIENT and their respective legal representatives, assigns and successors in interest.
d) Neither party may assign this Agreement without the prior written consent of the other party,
provided that this Agreement will be deemed assigned to, and will be binding upon, the survivor
in any merger or business combination involving a party or the purchaser of all or substantially all
of the assets of a party.
e) AMB and CLIENT acknowledge that they are duly authorized by appropriate corporate action to
enter into this Agreement and that this Agreement is being signed by duly authorized agents
authorized to act on their respective behalf.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed.
CLIENT
AMB
By:
By:
Print Name: __________________________
Print Name: __________________________
Title:
Title:
Date:
Date:
vi
ADDENDUM 1:
RESPONSIBILITIES OF EACH PARTY
In order to comply with the Agreement, and to perform the Services contemplated thereunder,
AMB shall do the following:
1. Provide coding of all encounters generated by CLIENT, as required by third party payers, inclusive of,
but not limited to HCPCS, ICD-9 CM, and ICD-10 coding schemes.
2. Issue bills to individuals for all self-pay patients with a minimum 2 statements and 1 script letter
(COLLECTION NOTICE). CLENT will be given limited discretion regarding the wording to appear
on bills and letters.
3. Regularly monitor services and volume(s) with detailed, encounter/run audits, reconciled to applicable
service, encounter and activity records/logs, for at least twelve (12) individual months in Year 1 of this
agreement and three (3) month per year thereafter. The goal of monitoring is to assure that greater than
98% of all billable services are processed for billing. In the event that an audit reveals that less than
98% of all billable services are billed, corrective steps will be taken and monthly audits will be
performed until 98% reconciliation is achieved. CLIENT, at its’ own expense, may conduct additional
audits at any time.
4. If required, develop and maintain electronic data interfaces directly with CLIENT’S hospital service
sites (where such sites allow) for the collection of patient demographic data. CLIENT agrees to apply
its best efforts to assist AMB in achieving these interfaces, including, but not limited to interacting
with hospital Information Systems staff, Administration and others.
5. Use reasonable efforts to accurately enter procedural and demographic data necessary for patient and
third party billing into its billing system, within three (3) business days of receipt, subject to CLIENT’s
obligation under the Agreement to provide accurate and complete Demographic Information.
6. Issue initial billing to patients and/or third parties no more than seven (7) business days after receiving
all required information.
7. Submit claims electronically to all third party payers capable of accepting claims in electronic format.
8. Prepare and deliver month-end reports of the billing performance and practice statistics no later than
the tenth (10th) business day of the next month. This duty may be fulfilled by electronic and/or paper
reports.
9. Produce monthly credit balance reports and advise the CLIENT of refunds due to both patients and
third parties.
10. Provide toll free phone lines for patient inquiries and adequate phone inquiry staff to effectively
respond to patients in a reasonable amount of time.
11. Use reasonable efforts to advise CLIENT of any material change in third party rules and regulations
which are made known to providers and third party billing agents or otherwise known to AMB.
vii
CLIENT, to support the billing process and to facilitate optimal performance by AMB, shall do the
following:
1. Identify one administrative and one clinical representative to whom AMB may, respectively, address
all matters related to Services under this Agreement. If AMB or its selected vendor performs coding
for CLIENT, CLIENT will also appoint a coding representative. All CLIENT representatives will
have the power to agree, on behalf of CLIENT, to mutually agreed resolutions to any issues arising in
their respective areas, and upon AMB’s request, receive confirmatory memoranda or letters, which will
thereupon be incorporated into this Agreement by reference. These individuals appointed by CLIENT
will provide timely response to all reasonable requests by AMB.
2. CLIENT warrants that AMB may rely on the existence of patient signatures on assignment of benefits,
medical information releases and Advance Beneficiary Notices, and physician signatures on charts and
other medical documents, as required for submission of claims on behalf of CLIENT.
3. CLIENT will assist AMB in working with and/or resolving problems related to work performed by
personnel employed by hospitals, labs and other institutions in order to achieve the goals of this
Agreement and the provision of Services by AMB in an efficient and cost-effective manner.
4. CLIENT will provide AMB with timely notice at least thirty (30) days prior to the expected addition or
reduction of services so that AMB has adequate time to perform its duties under the Agreement. AMB
will not be responsible for losses or delays in payment resulting from untimely notice.
5. It is the mutual goal of CLIENT and AMB to conduct all billing in a compliant manner. CLIENT will
establish and enforce and AMB will follow written billing policies and procedures for the practice that
will serve as the foundation of a practice Compliance Program for CLIENT and AMB. These billing
policies and procedures will be developed and amended, as needed, in concert with AMB’s
Compliance Staff and AMB’s Compliance Plan, as described in the Agreement, and shall be consistent
with AMB’s Compliance Plan.
6. CLIENT will respond, within ten (10) business days, to any documentation requests, made by payers
and/or AMB, and forwarded from AMB.
7. Upon receipt of the requisite research and worksheets from AMB, CLIENT will timely issue refunds
of overpayments to patients and payers and shall be responsible for reconciliation of the refund
checking account to assure that all refund checks have been cashed. CLIENT shall promptly notify
AMB of the receipt of cancelled checks upon which AMB shall rely to remove credit balances from
CLIENT’s accounts receivable files. CLIENT shall be solely responsible for monitoring and
surrendering unclaimed funds to the Treasurer of the State having escheat jurisdiction over any
unclaimed payments.
8. CLIENT shall be responsible for assuring that all information required for CLIENT enrollment, if
performed by AMB, is provided timely, accurately and completely. AMB shall not be responsible for
delays in provider enrollment and subsequent billing and payment delays or losses related to delayed
response by CLIENT.
9. CLIENT shall give AMB timely advance notice of any new payment contracts, HMO or PPO
relationships and other contracts or market changes so that AMB may accommodate these changes, as
necessary.
viii
ADDENDUM 2:
COMPLIANCE
Both parties to this Agreement agree to, and have represented to each other that they do, perform their
respective business activities in a manner consistent with all federal, state, and local laws and regulations.
As part of the inducement, each to the other, to enter into this Agreement, both parties have represented that
they do, and will continue to operate consistent with and fully comply with their respective Corporate
Compliance Plans, to the extent that such plans have been adopted. To the extent that no such Plan has been
adopted, both parties agree to the following:
1. Each party will conduct its own periodic risk assessment and advise the other party to this Agreement
of any findings that may affect that other party’s compliance or performance under this Agreement.
2. Both parties agree that the other party hereto may review its Compliance Program upon request.
3. Both parties agree to conduct appropriate background checks on all employees, prospective employees,
contractors, agents and vendors to assure that all services are provided by individuals who have not
been excluded by any governmental authority, or should be excluded by any governmental authority.
4. Both parties agree to maintain appropriate compliance records and assure the completeness and
security of said records.
5. Both parties agree to scrupulously and diligently comply with the rules and regulations related to the
following areas of widely known compliance risk:
a) Improper waiver of charges, deductibles and copayments;
b) Up-coding, unbundling, serial reporting and other coding violations;
c) Misuse of a provider number or misrepresentation of the identity of a provider of services;
d) Failure to repay overpayments or failure to timely refund overpayments;
e) Seeking duplicate payment for the same service and/or from the same source;
f) Failure to maintain proper records of current and prior billing;
g) Failure to protect the confidentiality of patient information.
6. Both parties agree that, in the event that they become aware of a compliance concern that appears to be
related to the other party’s conduct, they will promptly communicate that concern to the other party in
writing. The party receiving notice will take prompt action to investigate the concern and will timely
(within 30 days) report back to the other party, in writing, their response to the reported concern.
7. Nothing herein shall be construed to infer or imply a duty or expectation that any party will knowingly
conceal or participate in any misconduct, or allow any misconduct to continue.
8. It is expressly agreed that AMB has the right and duty to suspend and refuse submission of any and all
claims that AMB reasonably believes are, or may be, improper and would subject CLIENT or AMB to
compliance violations. AMB has the duty to provide reasonable and timely notice to CLIENT of such
suspension and to make reasonable and timely efforts to resolve the issue or concern leading to the
suspension of claim submission. In the event that investigation is required to resolve the suspension,
each party agrees to cooperate in such investigation.
9. Each party agrees to be separately responsible for their respective compliance-related legal and
consulting expenses.
i
AMB PERFORMANCE GUARANTEE
Contractor acknowledges that they have been awarded this contract by CLIENT partly as a result of
making certain performance guarantees regarding the recovery of funds from the billing and processing of
charges related to ambulance and emergency medical services. As such, it has been agreed upon between
both CLIENT and CONTRACTOR that a guarantee be made to ensure all fee’s on behalf of
CONTRACTOR are offset by a revenue increase by CONTRACTOR.
Contractor agrees that CLIENT, or their representative, have previously provided to Contractor for review
the financial data of the CLIENT indicating the volume and payer mix of patients, gross charges,
collections and adjustments of the CLIENT for the previous 12 month period.
Contractor agrees that they have reviewed these figures and believe that actual monthly cash recoveries
from the gross charges of the CLIENT can be increased by utilizing the services of the Contractor and their
related vendors.
Specifically, based on the data provided by the CLIENT the average combined monthly net revenues,
excluding hospital or facility stipends, for the CLIENT from actual work provided by the CLIENT are
$77,362 on 262 average monthly ambulance patient transports.
Assuming monthly runs/encounters do not decrease from the previous 12 month average of 262, Contractor
hereby guarantees to CLIENT that after 180 days of the effective date of the AMB Service Agreement and
for a period of six months thereafter average monthly cash recoveries will increase by a minimum of 5% or
$3,868.
This guarantee is contingent on the assumption of no significant changes from current CLIENT percentages
of payer mix, and service type. This guarantee is also contingent on a three day remittance and payment
turn around period by CLIENT to CONTRACTOR to ensure CONTRACTOR is being sent all necessary
payment documents to post to patient accounts.
In the event that Contractor fails to increase the monthly recoveries as indicated above Contractor agrees to
reduce the contingent commission rate shown in the AMB Service Agreement by 25% for each and any
period during the 6 months in which the Contractor fails to realize the above stated increase.
This addendum is executed this _____________ day of ____________, 2015 by:
________________________________
CLIENT Name and Title
____________________
Date
________________________________
Contractor Name and Title
________________________
Date
BAKER COUNTY BOARD OF COUNTY COMMISSIONERS
EXHIBIT A
BUILDING
PERMIT COST COMPARISONS & RECOMMENDATIONS
PERMIT CATEGORY
RECOMMENDED
BAKER
MACCLENNY
UNION
DUVAL
75.00
69.00
75.00
71.00
170.00
COMMERCIAL ELECTRIC
200.00
69.00
200.00
71.00
190.00*
FEE SCHED.
COMMERCIAL UPGRADE
100.00
46.00
100.00
71.00
100.00*
FEE SCHED.
CONST. & UTILITY POLES
40.00
23.00
50.00
71.00
80.00
50.00
RE-INSPECTION SERV.
40.00
17.00
50.00
50.00
60.00
50.00
ADDITIONAL / UPGRADE
50.00
46.00
50.00
71.00
100.00
50.00
MOBILE HOME ELEC.
50.00
23.00
50.00
71.00
80.00
50.00
POOL ELECTRIC
50.00
35.00
50.00
71.00
120.00
50.00
200 AMP ELEC
* Base charge with additional fees according to scope of work.
BRADFORD
75.00
BAKER COUNTY BOARD OF COUNTY COMMISSIONERS
EXHIBIT B
BUILDING
PERMIT COST COMPARISONS & RECOMMENDATIONS
PERMIT CATEGORY
RECOMMENDED
BAKER
MACCLENNY
UNION
DUVAL
BRADFORD
GARAGES / SHEDS
50.00 min*
20.00 min*
50.00 min*
40.00 min*
100.00 min*
50.00 min*
ADDITIONS
50.00 min*
20.00 min*
50.00 min*
99.00 min*
150.00 min*
50.00 min*
50.00
46.00
50.00 min*
71.00
150.00 min*
50.00 min*
50.00 min*
46.00
50.00 min*
150.00
150.00 min*
50.00 min*
175.00
103.50
270.00 *
200.00
125.40 *
220.00 *
HVAC RESIDENTIAL
75.00
52.00
75.00
71.00
60.00 min*
70.00 *
HVAC COMMERCIAL
100.00*
52.00
200.00
71.00
110.00*
50.00 min*
PLUMBING (10 fixtures)
78.00*
78.00*
75.00
71.00
110.00*
70.00 *
DEMO
50.00
20.00
50.00
71.00
50.00
50.00
RE-ROOF
COMMERCIAL ROOF
POOL ($35,000)
Fee Schedule
BAKER COUNTY BOARD OF COUNTY COMMISSIONERS
EXHIBIT C
BUILDING
PERMIT COST COMPARISONS & RECOMMENDATIONS
PERMIT CATEGORY
RECOMMENDED
BAKER
MACCLENNY
UNION
DUVAL
BRADFORD
SINGLE WIDE MH
175.00
144.00
200.00
165.00
100.00
150.00
DOUBLE WIDE MH
200.00
173.00
250.00
183.00
100.00
250.00
TRIPLE WIDE MH
225.00
201.00
300.00
201.00
100.00
350.00
MOBILE HOME A/C
50.00
0.00
50.00
71.00
84.00
0.00
MOBILE HOME PLUMBING
25.00
0.00
25.00
71.00
64.00
0.00
Pending Business
PENDING BUSINESS ITEM
Courthouse HVAC conversion recommendation
Transportation Center Construction
LDR Revisions
Purchasing Policy Revisions
LAP Certification
PRIORITY
High
High
High
Normal
Normal
STATUS
In Progress
In Progress
In Progress
In Progress
In Progress
START DATE
2/1/2014
05/06/2014
11/18/2014
03/01/2015
DUE DATE
4/30/2015
07/01/2015
10/01/2014
01/31/2015
06/30/2015
% COMPLETE
COMMENTS
75% Draft sent to attorney for final review.
75%
Mining Revisions reviewed again at May LPA meeting.
Proposed Schedule for Other sections: Home Occupation and
Rural Commercial - June. Adult Entertainment, Gambling and
signage - July. Gun ranges and Noise - August. Need direction
from BOCC regarding road paving requirements.
75%
25% Draft purchasing policy distributed to BOCC for review.
75% LAP Certification Interview scheduled for 6/22.
MEMORANDUM
DATE:
June 4, 20145
TO:
Baker County Board of County Commissioners
FROM:
Ed Preston, Planning and Zoning Director
RE:
Verizon Blair Tower Special Use
DESCRIPTION
This new proposed communication tower site is located about 1300 feet west of CR 121 and 300
feet north of Bobby Sapp Road just south and west of the State Hospital.
General Location
BACKGROUND
The applicant is requesting a special use for a new communication tower on a vacant 38.48 acre
parcel.
STANDARD OF REVIEW
•
•
•
•
Zoning decisions are generally quasi-judicial.
Standard of Review: “Competent Substantial Evidence.”
Findings of Fact—Yes
Ex Parte Communications—NO
2014 Aerial with 400’ radius
Zoning
Future Land Use
100 Year Flood Zone
Context
Findings
The part of the Land Development Regulations relating to this application include:
PART
3.06.00 WIRELESS TELECOMMUNICATION FACILITIES
Sec. 3.06.01
General
The provisions of this section are intended to promote the health, safety and general welfare of the citizens by
regulating the siting of communications towers and to establish the necessary legal framework to encourage the use of
towers which are compatible with their surroundings.
Sec. 3.06.02
Purpose
The Board of County Commissioners finds that the promulgation of this ordinance is warranted and necessary to
accomplish the following purposes:
A.
To direct the location of communication towers within Baker County;
B.
To protect residential areas and land uses from the potential adverse impacts of communication towers;
C.
To minimize adverse visual and aesthetic impacts of communication towers through careful design, siting,
landscape screening, and innovative aesthetic mitigation;
D.
To accommodate the growing demand for communication towers;
E.
To promote and encourage shared use and co-location of existing and new communication towers as the
preferred option rather than construction of additional single-use towers;
F.
To consider the public health and safety of communication towers;
G.
To avoid or minimize potential damage to adjacent properties from tower failure through engineering and
careful siting of tower structures.
And
Sec. 3.06.04
A.
Special Use Permit Required
All wireless telecommunication facilities shall constitute a special use as permitted herein. Such facilities
may be permitted in any district under the criteria set forth hereafter and upon the approval of the Board of
County Commissioners. This provision shall supersede the existing land development regulations which limit
special use permits to certain zoning districts.
B.
No development permit, including building permit, shall be issued until after a public hearing is held on the
application and the special use permit is approved by the Board of County Commissioners authorizing the construction
of the proposed tower or other telecommunication facility.
And
Sec. 3.06.06
Location on Lot
A communication tower may be located on a lot utilized for other principal uses and on a parcel smaller than the
minimum lot size required in the zoning district. This parcel shall be considered as the tower site. The tower site, but
not the entire lot, shall be subject to all of the requirements of this Section, except as specifically provided herein.
Sec. 3.06.07
A.
Minimum Distance of Towers from Residential Zones
Regardless of the zoning district in which the communication tower is located. The minimum distance of the
tower shall be not less than 200 feet from the nearest residential lot line of any residential districts or from
any parcel containing a residence in an agricultural district except that in the agricultural districts the
communication tower may be closer to a parcel boundary provided it remains a minimum of 400 feet from
any residence existing at the time of approval.
B.
Minimum distances shall be measured from the center of the base of the communication tower to the lot line
of the applicable residential zoning district or parcel, as the case may be.
C.
Notwithstanding anything to the contrary in this ordinance, no communication tower other than a monopole
(freestanding) tower or alternative tower structure shall be located in any residential zoning district.
Sec. 3.06.08
Maximum Height
The minimum height of communication towers shall be:
A.
In all residential districts:

If constructed for a single user, up to ninety (90) feet in height, and,

If constructed for two or more users, up to one hundred fifty (150) feet in height.
B.
In all other zoning districts:

If constructed for a single user, up to one hundred fifty (150) feet in height;

If constructed for two users, up to two hundred fifty (250) feet in height;

If constructed for three or more users, up to three hundred thirty (330) feet in height.
C.
A communication tower shall be considered to be constructed for more than one user if:

It is constructed so as to provide sufficient excess capacity over the initial single user loading for one or
more additional comparable users; and

The applicant consents in writing with Baker County to permit one or more additional comparable
communication providers to use the proposed tower
D.
where feasible and subject to reasonable terms.
Measurement of communication tower height shall include antenna, base pad, and other appurtenances and
shall be measured from the finished grade of the tower site.
E.
Application may be made to exceed the height limitation. The zoning agency shall determine if the goal and
objective of promoting co-location will be served by granting a variance to exceed the maximum height and
may approve such application if consistent with the goals and objectives of this section and if necessary to
comply with The Telecommunications Act of 1996.
Sec. 3.06.09
Minimum Yard Requirements.
There are no minimum yard requirements for communication towers.
Sec. 3.06.10
Illumination
Communication towers shall not be artificially lighted except as may be required by Federal Aviation Administration.
If lighting is required, the applicant must present Baker County with available lighting alternatives and obtain
approval of the Baker County Commission so that the county is assured that the design utilized will cause the least
possible disturbance to the surroundings.
Sec. 3.06.11
Finished Color
Communication towers not requiring FAA painting/marking shall have either a galvanized finish or painted a dull blue
or gray finish.
Sec. 3.06.12
Structural Design
Communication towers shall be designed and constructed to ensure that the structural failure or collapse of the tower
will not create a safety hazard to adjoining properties. Communication towers shall be constructed to EIA/TIA 222-F
Standards or the most current equivalent standards, as published by the Electronic Industries Association, which may
be amended from time to time, and all applicable county building codes. All plans for the construction of towers shall
be sealed by a Florida registered professional engineer. Further, any improvements and/or additions (i.e., antenna,
satellite dishes, etc.) to existing communication towers shall require submission of site plans sealed and verified by a
professional engineer which demonstrates compliance with EIA/TIA 222-F Standards or most current equivalent
standards in effect at the time of said improvement or addition. Said plans shall be submitted to, reviewed and
approved by the building department at the time building permits are requested. A fall zone shall be provided to the
extent that is required by EIA/TIA 222-F Standards or the most current equivalent standards.
Sec. 3.06.13
Fencing
A six foot finished masonry wall or fence, other than chain link, with not less than 85% opacity shall be required as a
minimum around all communication towers located in a residential or commercial zoning district. In all other zoning
districts, the fence may be any type of security fence provided that is at least six feet in height. Access to all towers
shall be through a locked gate.
Sec. 3.06.14
No Advertising
Neither the communication tower nor the tower site shall be used for advertising purposes and shall not contain any
signs for the purpose of advertising.
Sec. 3.06.15
Landscaping
The visual impacts of residentially or commercially located communication towers shall be mitigated through
landscaping or the screening materials at the base of the tower and ancillary structures.
A.
The following landscaping and buffering of communication towers shall be required around the perimeter of
the tower and accessory structures:

A row of shade trees a minimum of ten (10) feet tall and a maximum of twenty (20) feet apart shall be planted
around the perimeter of the fence;

A continuous hedge at least thirty-six (36) inches high at the time of planting, capable of growing to at least
forty-eight (48) inches in height within 18 months, shall be planted in front of the tree line referenced above;

All required landscaping shall be of the evergreen variety;

All required landscaping shall be native drought tolerant species and/or irrigated and properly maintained to
ensure good health and vitality.
B.
Required landscaping shall be installed outside the fence or wall.
C.
Existing vegetation shall be preserved to the maximum extent practicable and may be credited as appropriate
toward landscaping requirements.
D.
These standards may be waived by the Planning Director for those sides of the proposed tower that are
located adjacent to undevelopable lands and lands not in public view.
The proposed tower is to be constructed to 250 feet in height. The property is zoned AG 7.5.
The 33.48 acre property is vacant. The Baker County setback requirement for this tower is 400
feet from the closest residence and 200 feet from the nearest residential lot line in a residential
district. There is no residence within 400 feet of the proposed tower. The closest residential
district is a PUD on the south side of Bobby Sapp Road, however the PUD provides for a
preserved wetlands land use inside the 400 foot arc of the proposed tower, and no residential lot
line is within the required 400 foot setback.
The Baker County height limit for a tower designed for two users is 250’. The Board of County
Commissioners will hear this on June 16, 2015.
RECOMMENDATION
The Baker County Planning and Zoning Department finds this proposed special use is consistent
with the land development regulations and comprehensive plan and recommends that the Board
of County Commissioners approve this request.