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TAWAWA CHRISTIAN EDUCATION CONGRESS 2015
PREPARATION PACKET
TAWAWA CHRISTIAN EDUCATION CONGRESS 2015
PREPARATION PACKET
Evidence of Discipleship – Each One Reach One
“A new command I give you: Love one another. As I have loved you, so you must love one another. By this
everyone will know that you are my disciples, if you love one another.”
John 13:34-35 (NIV)
TABLE OF CONTENTS
Section I: Getting Prepared ……………………………………………………………………….1
Memo to Pastors, Presiding Elders, CED Directors and Component Presidents……. 2
Preparation Timelines and Expectations…………………………………………………. 3
Section II: Tawawa Activities ……………………………………………………………………...4
Golf Outing Team Roster Form …………………………………………………………….5
Oratorical Contest ……………………………………………………………………………6
Bible Bowl and AME Challenge …………………………………………………………...10
Basketball Tournament ……………………………………………………………………..11
Talent Show ………………………………………………………………………………….11
Section III: Behavior Expectations & Chaperone Requirements …………………………..12
Tawawa Behavior Expectations ……………………………………………………………12
Chaperone Guidelines……………………………………………………………………….13
What to Pack………………………………………………………………………………….14
Section IV: Registering & Volunteering for Tawawa 2015……………………………………15
Registration Dates & Fees…………………………………………………………………..15
Registration Form…………………………………………………………………………….16
Youth Permission and Medical Authorization Form………………………………………17
Volunteer Sign Up Form……………………………………………………………………..18
Summary Registration Form for Those Registering By Mail…………………………….19
Memo Regarding Background Checks…………………………………………………….20
Background Authorization Form…………………………………………………………….21
SECTION I: GETTING PREPARED
VISION
We project to the future, to give life to bold and vibrant new ideas preserving our legacy of Christian Education in
service for the Lord.
We remain current, as we expose our youth to diverse tributaries of learning, focusing on spiritual enlightenment and
educational opportunities to prepare aspiring leaders.
Utilizing the new discipleship strand to produce multiple Christ centered outcomes across the district.
With our firm foundation, we preserve and pay homage to our historical TAWAWA experience equipping all generations to
witness and win souls for Christ.
MISSION
The Christian Education Department of The Third Episcopal District provides an intergenerational comprehensive unified
curriculum designed to inspire discipleship through Christ centered learning experiences that meet spiritual needs
in the 21st century.
TAWAWA 2015 GOALS
Three hundred and fifty (350) people of all ages will participate in the energy, excitement, and excellence of Tawawa 2015
through: Worshipping God Together*Engaging in Dynamic Christian Education*Experiencing Fun Christian
Fellowship*Inviting New Disciples to Follow Jesus*Energizing and Recharging for year-round Servant Leadership as Jesus’
Disciples
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AMEC THIRD EPISCOPAL DISTRICT
Christian Education Department
The Right Reverend McKinley Young, Presiding Bishop
Dr. Dorothy Jackson Young, Episcopal Supervisor
288 South Hamilton Road, Columbus, Ohio 43213-2034 Office Phone (614) 575-2279
Rev. Dr. Otis J. Gordon, Jr. – CED Chairman (419) 243-2237
Rev. Karen R. Schaeffer, Ph.D. – CED Director (513) 305-8295
TO:
FROM:
DATE:
Presiding Elders, Pastors, CED Directors & Component Presidents
Rev. Dr. Otis J. Gordon, Jr. and Rev. Karen R. Schaeffer, Ph.D.
3/27/15
TAWAWA CHRISTIAN EDUCATION CONGRESS 2015
Evidence of Discipleship – Each One Reach One
John 13:34-35 (NIV)
JULY 6 – JULY 9, 2015
Denison University in Granville, Ohio
TAWAWA 2015 will be held on July 6, 2015 through July 9, 2015, at Denison University in
Granville, Ohio. This Christian Education Congress brings all components of the Third Episcopal
District into worship, study and fellowship together.
On-site registration is 10:00 a.m. through 3:00 p.m. on Monday, July 6th. Engaging learning
activities start immediately upon arrival and continue throughout the three-day congress.
Please make plans now to register and remit fees by June 23, 2015. Fees cover CED activities, a
dormitory room for 3 nights and 8 meals. Fees are $155.00 for youth and $225.00 for adults staying on
campus. (Bedding packets and towels are included in the registration fee.)
Two hotel options are available. Those electing to reside at the Courtyard Marriott (740-344-1800) or
Cherry Valley Lodge (800-788-8008) in Newark make reservations directly with the facility. The
AMEC room rate at Courtyard Marriott is $96.00 plus taxes per night. June 13, 2015 is the registration
deadline at the Marriott. The AMEC rate at Cherry Valley Lodge is $119.00 plus taxes per night and
their registration deadline is July 1, 2015.
Every church must have an adequate number of chaperones to supervise their children and youth.
Chaperones must be 21years of age or older, must attend chaperone orientation and must stay
overnight in the dormitory with the youth they are supervising.
Watch for updates on our district website at http://3dame.org
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PREPARATION TIMELINES
BRING REGISTRATION FORM WITH PARENTAL PERMISSION AND MEDICAL FORMS WITH YOU TO TAWAWA.
Date
Task to complete
Please designate one person to coordinate Tawawa planning and registration for your local Church.
By March This should be your Christian Education Director or another Christian Education leader with
30, 2015 coordination and organization skills. Please provide them with a copy of this “Tawawa Christian
Education Congress 2015 Preparation Packet”.
Make financial plans to cover the costs associated with Tawawa.
April 1
April 30,
2015
Begin Early Online Registration. There are limited youth dorm rooms with air conditioning. These
rooms will be assigned to the Church groups that submit full payment AND a complete set of
registration materials online. These room assignments will be given on a “first come, first served”
basis. Instructions for online registration are included in the regular registration information below.
Regular registration period begins. BRING PERMISSION AND MEDICAL FORMS WITH YOU TO
TAWAWA. Anyone under the age of 18 must turn in a permission and medical form on arrival at
Denison, or they will not be able to participate.
To register online: Register at: http://3dame.org
Gather individual registration, permission and medical Forms from each person who will be
attending from your local church. Retain these hard copies for your files AND Enter each
registration online, submit payment and print reciept. Online registration is preferred as it allows
efficient assignment to all classes and selected activities.
To register by mail: Gather all required individual registration, permission and medical forms from
each person who will be attending from your local church. Complete the Registration Summary
Form and mail it, along with your Certified Check or Money Order made out to The Third Episcopal
District:
Christian Education Dept.
Third Episcopal District AME Church
288 S. Hamilton Rd.
Columbus, OH 43213-2034
Be sure to retain copies of all registration materials in your files along with a copy of the
Registration Summary Form that you mailed in.
Volunteer Sign Up and Background Checks: If your chaperones and other volunteers have not
By May 15, already done so, fill out and mail Volunteer Sign Up Forms and Background Authorization Forms to
2015
The Third District Office at 288 S. Hamilton Rd. Columbus, OH 43213-2034
Those who have a background check on file need a new one only if they have moved their
membership to a new local Church. The Background Check costs $10.00. All checks and money
orders are to be made payable to The Third Episcopal District.
June 23,
2015
Late Registration. To avoid late fees, please make sure your registration materials have been
received by the Third District Office, either online or via hard copy, before June 23, 2015.
Adjustments in attendance numbers after this date require last minute changes in our arrangements with Denison University and thus necessitate a late fee.
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SECTION II: TAWAWA ACTIVITIES
Worship Opening service sets the tone for worship throughout Tawawa. There
will be youth led praise and worship each morning and “The Hour of Power” at
midday. During closing service young disciples will worship God in liturgical dance
and dramatic presentations.
Classes Adults, youth and children will
in dynamic biblical study of discipleship and
living. Each class will be geared to the age level of the
participants.
engage
Christian
Music & Christian Arts Choir rehearsal each day provides
music education while preparing participants to serve during worship. Christian
Arts choices also include: drama, visual arts and praise dancing.
Oratorical Contest & Talent Show Prepare to be blessed
by the voices of youth who bring persuasive oral presentations into
competition. Discover the talents of Tawawa participants
demonstrated through songs, dances and more.
The Bishop’s Ball Come and enjoy this annual occasion when Bishop McKinley Young
and Dr. Dorothy Young host an amazing and enjoyable ball. Dress up and put on dancing
shoes for this fun and festive celebration with our episcopal leaders.
Evidence of Discipleship – Each One Reach One
John 13:34-35 (NIV)
Bible Bowl and AME Challenge
Church and scripture knowledge
will be increased through this team-based learning challenge. Leading up to
Tawawa, participants will prepare for the challenge using materials provided at:
http:// 3dame.org
Recreation Activities Swimming, Mini-Olympics, 3K Healthy Choices Walk/Run and
Pre-Zumba are a few of the fun sports and recreational activities included on the Tawawa
schedule. There will be fun activities for all age groups. PLEASE BRING SWIM WEAR AND A
BEACH TOWEL. Lifeguards will be on site.
Basketball Tournament A crowd favorite is our competitive
team basketball tournament. All participants must fully participate in
Tawawa.
Block Party Kick off Tawawa with fun and games at the 2nd
Annual Block Party on registration day!
Golf Outing Adult golfers beware! The competition is fierce. Get your
reservation in early to Rev. Dr. John E. Freeman at (937) 605-0856 or peej246@aol.com and start
working on your swing!
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THIRD EPISCOPAL DISTRICT A.M.E. CHURCH
2015 TAWAWA Golf Outing
_____________________________________________________________________________________
GOLF TOURNAMENT APPLICATION
REGISTRATION DETAILS:
Where/When: Monday, July 6, 2015 at Denison Golf Course- 555 Newark Rd, Granville, OH 43023
Check-in: From 7:30 a.m. – Straight starts at 8:05 am
Registration includes: Beverages, Green fees, Cart, and Prizes!
(740) 587-4653
TOURNAMENT FORMAT:
Groups of four. Every person for themselves. Team leader will keep scores.
Hole-in-one on selected par 3 wins a prize.
Longest drive on designated hole wins a prize.
Closest to the pin on designated par three hole wins a prize
Overall best two scores wins a prize
SPONSORSHIP, TEAMS OR INDIVIDUAL PLAYERS (circle one):
$65 Early Entry/ per Individual _____________________________
METHOD OF PAYMENT (Check One): **Check:
Cash:
**Make checks payable to: The Third Episcopal District. Mail check and applications to:
UNITED A.M.E. Church
Attn: TAWAWA GOLF REGISTRATION
286 East Church Street, Xenia, Ohio 45385
SIGNATURE LINE: ____________________________________________________________
PHONE NUMBER: ____________________________________________________________
E-MAIL:_____________________________________________________________________
Player Name
PLAYER ROSTER INFORMATION
Address or E-Mail
Phone
(Leader)
1.
2.
3.
4.
For any additional questions, please contact Rev. Dr. John E. Freeman at (937) 605-0856.
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Paid Amount
Tawawa
Third Episcopal District • Oratorical Contest 2015
Each Presiding Elder is asked to have at least one representative from their District participate in the
Oratorical contest during Tawawa. The CED Tawawa Committee is suggesting that time be allotted
during each Church School Convention for contestants to make their presentations. Contestants
should come prepared from their local church and present their speech from memory. It will be
mandatory that each participant provide a typed copy of their oratorical contest speech. The
winner(s) will represent the District during TAWAWA.
Local churches should prepare young people with a clear understating of an Orator- One who delivers
an oration; a speech with power, using good expression, vigor, enthusiasm, and gusto. The speech
must be delivered by memory (no notes).
Topic for the oratorical contest is: “Evidence of Discipleship: Each One Reach One”
Speeches should respond to the following guidance questions:
1. What is your scriptural foundation?
2. What is evidence of discipleship?
3. What does the concept each one reach one mean?
4. How do we encourage/empower others to become disciples?
5. How do we manifest the each one reach one concept?
The Age ranges and time limits are as follows:
Ages 7-9 (2 minutes)
Ages 10-12 (3 minutes)
Ages 13-15 (4 minutes)
Ages 16-18 (5 minutes)
Each contestant will be judged in the following areas:
Appearance
Poise
Personality
Adherence to theme
Structure of message (is it well organized)
Logic (does it make sense)
Use of imagery or examples
Articulation
Pronunciation
Eye Contact
Gestures
Timeliness
Effectiveness of message
Adherence to typed speech
It is suggested that each District utilize the following individuals to assist in making the oratorical
contest process effective and efficient:
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Judges
Should have a printed sheet prepared for them with scoring points and criteria (One
judge should be assigned the task of rating the contestants adherence to the typed
version of their speech on a 0 to 20 scale. The score of 20 would indicate that the
contestant said each word exactly as it was written on the typed version of their speech.
The score of 0 would indicate that the contestant did not adhere to the typed version of
their speech at all. These points should be added to the contestants final score on the
judges score sheets.
Timekeeper Timekeeper for the contest who must be seated on the main floor and in full view of the
contestants as they deliver their orations. (Need a person for this task)
Stop watch or stop watch on cell phone
A bright sign to hold up when one minute is remaining
Tabulators (Need at least two people for this position)
Judges give the scorecard to the tabulators immediately after each contestant.
Tabulators start calculating scores
The tabulators will have a thorough knowledge of the scoring process, be adept with a
calculator (to check judges’ addition totals). The tabulation process should be thorough
and not be expedited or abbreviated by time restraints. Before the results of the
tabulation are announced, all tabulators as well as the contest chairman should be
certain that the proper procedures were followed and correct winner(s) identified.
Escorts
Two to escort young person onto the stage to proper location in front of microphone, one
to escort young person off the stage (Need at least two people for this position)
Escorts to stay with or near youth at all time during the program
Ushers
Ushers to assist with seating of audience and ensuring of consistency of lack of
movement and distractions during orations.
Suggested Resources/Materials Required:
Clipboards for judges
Stopwatches (2)
Pencils
Calculator or adding machine
Judges’ instructions/Scorecards
Judges’ scratch tally sheets
Tabulator instructions/Tabulation Card
Timekeeper Instructions/Timekeeper record Card
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Tawawa
Third Episcopal District • Oratorical Contest 2015
Guidance Document for Participants
Each Presiding Elder is asked to have at least one representative from their District participate in the
Oratorical contest during Tawawa. Contestants should come prepared from their local church and
present their speech from memory (no notes). It will also be mandatory that they provide a typed copy
of their speech to the judges prior to the contest starting.
Topic for the oratorical contest is: “Evidence of Discipleship: Each One Reach One”
Speeches should respond to the following guidance questions:
1. What is your scriptural foundation?
2. What is evidence of discipleship?
3. What does the concept each one reach one mean?
4. How do we encourage/empower others to become disciples?
5. How do we manifest the each one reach one concept?
The Age ranges and time limits are as follows:
Ages 7-9 (2 minutes)
Ages 10-12 (3 minutes)
Ages 13-15 (4 minutes)
Ages 16-18 (5 mintues)
Each contestant will be judged in the following areas (a copy of the judges score sheet is attached):
Appearance (Please dress in business causal attire)
Poise
Personality
Adherence to theme
Structure of message (is it well organized)
Logic (does it make sense)
Use of imagery or examples
Articulation
Pronunciation
Eye Contact
Gestures
Timeliness
Effectiveness of message
Adherence to typed speech
Each Presiding Elder is asked to email the names and ages of the young people representing their
District to Rev. Dr. Otis Gordon (otisgordon@aol.com) immediately following their Church School
Convention.
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Tawawa
Third Episcopal District • Oratorical Contest 2015
Judges Score Sheet
Contestant Name_______________________________ Age ________
Home Church _____________________________________
Subtotals
Personal Qualities (15 pts)
Appearance (5)
Poise (5)
Personality (5)
_______
_______
_______
_______
Content (35 pts)
Adheres to theme (10)
Structure-Is it well organized? (10)
Logic-Does it make sense (10)
Use of imagery or examples (5)
_______
_______
_______
_______
_______
Delivery (40 pts)
Articulation (10)
Pronunciation (10)
Eye Contact (10)
Gestures (5)
Timeliness (5)
_______
_______
_______
_______
_______
_______
Effectiveness (10 pts)
Did speech arouse a response in listeners? (5)
Was it believable (5)
_______
_______
_______
Total Score: __________
Judge _________________________________
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BIBLE BOWL AND AME CHALLENGE
Each Presiding Elder District may enter one team. Teams should consist of 3-5 players and represent
one or more local congregation(s) from within the Presiding Elder district. Team members must have
competed on a team that placed within the top three in the Presiding Elder District Bible Bowl and AME
Challenge. Team members must be between ten and eighteen years of age.
TEAMS WILL COMPETE IN ROUNDS TWO TEAMS AT A TIME. REGISTERED TEAMS WILL BE
ASSIGNED SLOTS IN THE COMPETITION RANDOMLY VIA DRAWING OF TEAM NAME.
JUDGES AND COMPETITION VOLUNTEERS
There will be 3 judges, a facilitator, a game board operator, a buzzer verifier, and a timekeeper. The
facilitator will administer the questions. In case of discrepancies with questions or answers, the
judges’ decision will be final.
RULES
o Players must stay seated on their chairs. A team game buzzer will be on the table in front of
each team.
o Teams should not respond to the questions until recognized by the buzzer verifier. The player
cannot answer the question until called to respond. The player who pressed the buzzer is
responsible for answering the question.
o In order for an answer to be deemed correct, the judges must verify it matches the content on
the study guides. Some questions will be based on direct memorization of the questions and
answers on the study guide. Some questions will require inference to demonstrate
comprehension of the study materials. All answers will be readily verifiable from the study guide.
o If a player buzzes in before a question is completely read, the player must answer the question
correctly without hearing the additional content of the question. If the answer is correct, it
counts, if not, the other team has the opportunity to answer after hearing the entire question reread.
o Ten seconds will be given for a team to buzz in after the question has been read in its entirety.
If no team buzzes within that timeframe, the facilitator will move to the next question.
o The team that buzzes in first will be given 15 seconds to complete the answer. If the answer is
not given in that time frame, the other team is given 10 seconds to answer.
All Bible questions and answers will be taken from the Gospel of John using the official YPD
Quadrennial Bible Bowl Questions
http://midwestwms.org/uploads/Bible_Bowl_Questions_17th_Quadrennial_Convention.pdf
AMEC questions will be taken from the official website of the AME Church. In the drop-down menu
under “OUR CHURCH”. Questions and answers derived from the sections: Our Church, Our Name,
Our Mission, Our Motto, Our Beliefs, Our Structure and Our History are posted at: http://3dame.org
Memory verses from the book of John (NIV OR KJV only) will be used as tie-breakers.
Awards will be given to the first and second place teams.
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BASKETBALL
1. All participants must be registered for Tawawa in order to participate and must attend sessions.
2. Selection of teams and coaches is to be handled through the Presiding Elder District.
3. Each Presiding Elder District can enter one team per age group.
4. There will be 4 age groups: 7-9, 10-12, 13-16, 17-up.
5. We would like for each team to have T-Shirts with team name on them.
6. Each team should be made up of no more than 8-10 players.
7. Every player must play at least 2 quarters.
8. Schedule of team play will be made up once all teams are registered.
9. There shall be 4 quarters of play for each game.
10. Clock stops on time-outs only.
11. Every age group will have a championship game time permitting.
12. All teams shall be co-ed.
13. Prayer will be given at the start of each game!
TALENT SHOW
Those wishing to participate in the Tawawa Talent Show must sign up during pre-registration within the
following categories:
 Drama
 Visual Arts
 Instrumental Music
 Vocal Music
 Dance
 Other (must specify and meet criteria)
Performances will be timed. Talent presentations must be no longer than 4 minutes and may include
between 1 and 10 participants per act
Criteria
 Preparedness & ability to engage the audience must be confirmed by pastor or CED director
during the pre-registration process.
 Must abide by the behavioral expectations for Tawawa: Safety, Respect & Leadership
 Costumes must be modest. Shirts and blouses must cover the complete torso and shorts must
be mid-thigh or longer.
 Content of the presentation must include only polite language with no gender or racial slurs,
sexually explicit words or cussing.
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SECTION III: BEHAVIOR EXPECTATIONS & CHAPERONE REQUIREMENTS
TAWAWA 2015
BEHAVIOR EXPECTATIONS
“Conduct yourself in a Christ-like manner at all times.”
At Tawawa, each one shows respect for persons, places and things; by insuring the safety and
well being of self and others; and by demonstrating leadership. The rules listed below are
requirements. These examples of respect, safety and leadership are not a complete list. Any violation
of respect, safety or leadership will be corrected. Unsafe or persistently disrespectful behavior may
result in dismissal at the expense of parent/legal guardian.
RESPECT
1. Follow the instructions of the adults in charge at all times.
2. Comply with Tawawa dress code at all times
3. Use technology responsibly and put electronics away when requested to do so
4. Males stay in male dorms and females stay in female dorms -Females must not go into male
dorms and males must not go into female dorms.
5. Show consideration for others by observing campus quiet times outside from 10pm-6:30 am and
inside between midnight and 6 am.
SAFETY
6. Use the buddy system (at least two youth together at all times).
7. Youth must remain on campus at all times.
8. Drugs, alcohol, or sexual involvement will result in immediate dismissal at the parent’s expense.
9. All youth must stay in their assigned dorm after curfew.
LEADERSHIP
10. Attend and actively participate in all classes and worship services
11. Display leadership qualities by making good common-sense decisions and encouraging peers
to do the same
12. Be on time for each activity and event
___________Copy to be signed by each youth and given to local chaperone____________
I ________________________understand the behavior expectations for proper conduct at Tawawa
and I agree to abide by these rules.
Signature _________________________________________ Date ____________
(Student)
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TAWAWA CHAPERONE GUIDELINES
All Chaperones are adults (at least 21 years of age). These adults are proxy parental figures during
the time youth are at Tawawa. Chaperones ensure the safety of the youth they are responsible for by
accompanying them at any time when they are not directly under the supervision of other adults (e.g. a
teacher or teacher’s assistant).
The Lead Chaperone for males and the lead chaperone for females insure that quiet hours are
respected and that all students are in their dorms at the scheduled time. They help the Chairperson of
the Discipline committee redirect and correct as needed. The Lead Chaperones work with the security
team to assist students who lock their keys in their room and helps the chaperones make sure all
students stay inside their dorms from Midnight until 6:30 am.
INSTRUCT & MODEL
 Instruct the youth in the behavior expectations and the purpose for them.
 Review the behavior expectations with youth frequently.
 Be an example of the behaviors expected from the youth. Be a positive role model
SUPERVISE
 Know room numbers and class schedule for each person in your group.
 Actively move around keeping your eyes and attention focused on the youth (have eyes in the
back of your head).
 When seated, chaperones are in an area where they can keep an eye on the youth they are
responsible for (those chaperoning young children must be in close physical proximity).
ENCOURAGE & SUPPORT
 Wake youth in the morning with words of encouragement for the day.
 Provide prompts, reminders and acknowledgements to keep youth attending classes, worship
and prayer services as well as other activities.
 Ensure that youth are in their rooms at curfew. Provide a nighttime routine that helps them settle
down.
REDIRECT & CORRECT
 Immediately correct any youth who is behaving in a way that violates respect, safety or
leadership expectations by reminding them of the expectations for their behavior.
 If redirecting the youth with a reminder of the relevant expectation is not sufficient, call for back
up as needed.
 Place any child or youth who does not respond positively to correction on a schedule of “check
in” with an assigned supervisor.
__________________Copy to be signed at Chaperone Training_______________________
I ________________________understand and agree with the guidelines for chaperones at Tawawa.
Signature __________________________________________Date ______________
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WHAT TO PACK
Evidence of Discipleship – Each One Reach One
John 13:34-35 (NIV)
PLEASE BRING FLOOR FANS FOR USE IN NON-AIRCONDITIONED DORM ROOMS.
Clothing needs include:
1. Basics
 When packing for Tawawa, you will usually need enough clean clothing for the duration of the
time spent there. The modesty requirements described areTawawa dress code.
o Clothing should be modest and not revealing, therefore crop tops, low-waist jeans, and
short shorts are a definite no-no.
o Clothing with controversial or offensive writing or imagery is also highly inappropriate.
 You will need a daily change of clothes and extra items just in case.
o Underwear for every day, as well as extras, should also be included.
o Socks, sweaters, pajamas –cool sleepwear
o Modest swimwear and swim caps, for those who choose to swim.
o Tennis shoes are appropriate and also the best option for outdoor activities and exercise.
Flip flops or sandals are acceptable for use near the pool.
 Personal hygiene items are imperative, including deodorant, shower shoes, towels (for
swimming), toothbrush, toothpaste, soap, hairbrush, shampoo and conditioner.
 During registration each attendee will receive sheets for a twin size bed, as well as towels and
washcloth.
o Feel free to bring a pillow and a comforter. Pack a sleeping bag or exercise pad just in
case we have extremely hot weather and need to arrange “lock in sleepovers” in the airconditioned dorm lounges.
 Semi-Formal wear for the Bishop’s Ball. Women and girls semi-formal outfits are dressier than
typical Church attire. Dresses or flowing pants made of fabrics similar to silk, satin or brocade
are generally worn. Hem lengths for dresses or skirts should be near the knee or longer, and
tops should not be cut too low or be too revealing. For men and boys, semi-formal attire means
a suit, with vest optional. A tie, either bow or straight, should be worn, and the shirt should be a
simple button down.
 Be sure to pack sunscreen and insect repellant to avoid getting sunburned or bitten by a
mosquito.
 If you wear glasses, be sure to bring these and a spare pair if necessary, also contact lenses
and lens solution if applicable.
 It is always a good idea to bring a laundry bag for dirty clothes.
 Some extra money will be a good idea for purchasing a T-Shirt or extra snack items
2. Spiritual Essentials
 Since you are attending a Christian camp, a Bible is an essential item to bring with you as you
will be studying it.
o Ensure camper’s name, address, church name, and pastor’s name are securely placed
within Bible (to assist with locating owner if lost).
 Also be sure to bring a notebook and pens/pencils for note taking.
 A small light may also be helpful for nighttime reading.
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SECTION IV: REGISTERING & VOLUNTEERING FOR TAWAWA 2015
THIRD EPISCOPAL DISTRICT
TAWAWA CHRISTIAN EDUCATION CONGRESS 2015
Evidence of Discipleship – Each One Reach One
John 13:34-35 (NIV)
REGISTRATION DATES & FEES
April 1 - Early Online Registration Begins
Beginning June 23 – $15.00 Late Fee Per Person
Youth Registration Ages 7 Through 18 years
$155.00 per person
Registration includes lodging in a student dormitory, all classes and activities, linen packet and eight
meals beginning with dinner on Monday. Air-conditioned dorm rooms and spaces in dormitories with
air-conditioned lounges will be assigned to Church groups who register online early. These
assignments will be made on a fist come, first served basis with those registering first getting airconditioned rooms.
Adult Registration Lodging on Campus
$225.00 per person
Registration includes lodging in adult quad, classes, activities, linen packet and eight meals beginning
with dinner on Monday.
Registration Lodging off Campus-All Age Groups
$145.00 per person
Registration includes classes, activities and eight meals beginning with dinner on Monday.
(DOES NOT INCLUDE LODGING)
*Bedding and towels are included in the registration fees.
15
TAWAWA CHRISTIAN EDUCATION CONGRESS 2015
Registration Form July 6, 2015 – July 9, 2015
To be completed by all
participants adults and
youth.
Evidence of Discipleship – Each One Reach One
John 13:34-35 (NIV)
Name ___________________________________________________________________________
Last
First
Age:  Adult (26 and over)  Young Adult (19-25)
Middle Initial
 Teen (16-18)
 Teen (13-15)
 Pre-Teen (10-12)  Child (7-9)  Child (4-6)
Home Address _____________________________________________________________________
Street
Email _______________________________
Apt#
City
State
Home Phone _______________________
Zip
Cell Phone ________________
Church ___________________________________ City_______________________Pastor __________________________
Presiding Elder____________________________________
Music and Christian Arts –you must check one box in this section.




Choir
Visual Arts
Praise Dance (Liturgical Dance)
Drama
Sports and Physical Fitness-check two boxes in this section ALL AGE GROUPS, YOUTH AND ADULTS
 “Healthy Choices” 5 K Fun Walk/Run
 Swimming
 Mini-Olympics
 Pre-Zumba (gentle movement and stretching for adults)
Talent Show (Optional Non-competitive competition; your act must be approved by your pastor. Please check
the category you will participate in and provide details.
o Poetry,
o Rapping
o Dance,
o Instrument,
o Singing,
o Jokes
Details (name of piece/group name/number of people in act)
o
Other
(specify)______________
Competitions-check those you have pre-qualified for
o Oratorical Contest (must have won at Presiding Elder District competition to qualify)
o Third District Bible Bowl AME Challenge (Must be on Presiding Elder District Team)
o Basketball Tournament (Must be on a Presiding Elder District Team)
o Golf Outing (Adults Only-Please fill out and return Team Roster by June 23rd)
Please note, photographs and other audio-visual recordings will be collected throughout Tawawa. These
materials will be used to inform others about the activities and benefits of participating in this Christian Education
Congress. These recordings and images may be used in online and print materials as well as other media to
promote Third District ministries.
All participants under the age of 18 must have parent permission on this registration form, and provide a
signed, completed Youth Permission/Medical Authorization Form. Hard copies of these documents must
be turned in at the registration table when you arrive at Tawawa 2015.
Signature of Parent or Guardian______________________________________________________
16
Attach
Proof of
Insurance
YOUTH PERMISSION AND MEDICAL AUTHORIZATION FORM
Name _________________________________________________ Date of Birth __________ Age ________
Last

First
Middle Initial
Parent/Guardian Information
________________________________________________________________________________________
Father’s Name (or Guardian)
Place of Employment
Business Phone
Cell Phone
________________________________________________________________________________________
Mother’s Name (or Guardian)

Place of Employment
Business Phone
Cell Phone
Emergency Contact: Two Persons to be called in event that Parent/Guardian cannot be reached.
________________________________________________________________________________________
Name
Phone
________________________________________________________________________________________
Chaperone’s Name

Cell Phone
Medical Authorization
Parents/Guardian give permission to provide emergency treatment for children who become ill or injured while
under church authority, when parents/guardians cannot be contacted. Part I or II MUST BE COMPLETED.

EMERGENCY INFORMATION

MEDICAL AUTHORIZATION
INSURANCE COMPANY _____________________________________________________
CARD NUMBER ____________________________________________________________
Part I. Granting Medical Consent - If reasonable attempts to contact me, other parent, or guardians, have
been unsuccessful, I give my consent for:
1. Administration of Treatment deemed necessary by resident doctor or dentist
Dr. ____________________________________ or Dr. _____________________________________
2. Transfer my child to ______________________, the resident hospital. This authorization does not cover
major surgery unless the medical opinions of two other licensed physicians or dentists, concurring in the need
for such surgery, are obtained prior to the performance of such surgery.
Please check/list applicable medical conditions:  Allergies  Asthma  Seizures
Other chronic medical conditions or dietary restrictions (specify):
Signature of Parent/Guardian _______________________________________ Date _________________
Part II. Refusing Medical Consent - I do not give my consent for emergency medical treatment of my child. In
the event of illness or injury requiring emergency treatment, I want authorities to take no action or to:
Signature of Parent/Guardian ________________________________________Date _________________
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TAWAWA 2015
VOLUNTEER SIGN UP FORM
Evidence of Discipleship – Each One Reach One
John 13:34-35 (NIV)
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Name _______________________
Email ______________________
Phone Numbers (home) _______________
(cell) __________________
Address ________________________________________________________
Street
Apt.
City
State
Zip
Church ________________________________________________________
Name
City
Pastor ________________________
Presiding Elder ______________________
Please place a check beside the volunteer job you most want to help with.
Teacher ___ Chaperone ___ Musician ___ Registration ___ Block Party ___
Sons of Allen Security ___ Usher ___ Host/ Hostess ____ Multi-Media ___
____Golf _____Basketball ____ Refreshments____ Other__________________
(please specify)
Please complete this form and a Background Authorization Form*. Keep a copy for your files
and mail both forms along with your $10.00 check no later than May 15, 2015 to Christian
Education Department, Third Episcopal District AME Church, 288 South Hamilton Road,
Columbus, Ohio 43213-2034.
*All youth workers must have a background check.
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SUMMARY REGISTRATION FORM FOR
THOSE REGISTERING BY MAIL
THIRD EPISCOPAL DISTRICT TAWAWA 2015
July 6-9, 2015 – Denison University
Evidence of Discipleship – Each One Reach One
John 13:34-35 (NIV)
Those registering by mail instead of online, mail this registration form with Check or Money Order to Christian Education Department,
Third Episcopal District AME Church, 288 South Hamilton Road, Columbus, Ohio 43213-2034.
*******************************************************************************************************************
I. Youth Mail In Registration – April 30, 2015-June 29, 2015
Annual Conference __________________________________________________
$155.00
Presiding Elder _____________________________________________________
II. Adult Mail In Registration – April 30, 2015 – June 29, 2015
$225.00
Church ____________________________________________________________
III. Mail In Registration for Those Living Off Campus
Pastor _____________________________________________________________
$145.00
Late Fee $15.00 per person after June 30, 2015
NAME
AGE/
ADULT
M/F
EMAIL & PHONE #
OPTIONAL ACTIVITIES (See
checklist on Registration)
ON OR OFF
CAMPUS
AMT. PAID
TOTAL $________
(This form may be duplicated as needed)
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THIRD EPISCOPAL DISTRICT
AFRICAN METHODIST EPISCOPAL CHURCH
288 S. Hamilton Road
Columbus, OH 43213
Office email: thirddistrictsecretary@thirddistrictame.org
Phone: (614) 575-2279
Fax: (614) 575-2375
Website: www.thirddistrictame.org
The Right Reverend McKinley Young, Presiding Bishop
Dr. Dorothy Jackson Young, Episcopal Supervisor
TO:
Presiding Elders, Pastors, CED Directors, Component Leaders & Tawawa Workers
FROM:
The Office of Presiding Bishop McKinley Young
DATE:
4/1/2015
RE:
Background Checks
Disciplinary requirements regarding background checks: Pastors must obtain a new background
check when moved to a new appointment.
Tawawa requirement for background checks: Denison University requires confirmation of
background checks for all volunteers serving at Tawawa.
Third District background check process: The purpose of our background checks is to protect all
youth and other vulnerable groups across all Third District AMEC functions. We comply with state and
federal laws requiring your specific consent to conduct background checks and to let you know the
results.
The Third District AME Church conducts basic screening background checks to manage risk related to
offenses of an abusive, violent or sexual nature. The district does not examine credit records or motor
vehicle offenses. All information provided to the district is strictly confidential and shared only with
Bishop McKinley Young and his administrative staff. Records are maintained in a secure location.
Background check authorization forms Please complete the attached form to provide the information
needed to complete your background check. Your check or money order in the amount of $10.00 and
your signature indicating authorization to conduct the background check must be included. You can
learn more about Lexis Nexis background checks at http://www.lexisnexis.com.
W ES T V I R GI N I A
 ANNUAL CONFERENCES 
 P I T TS B U R GH  S OU T H O HI O  O HI O  N OR T H O HI O
THIRD EPISCOPAL DISTRICT
AFRICAN METHODIST EPISCOPAL CHURCH
288 S. Hamilton Road
Columbus, OH 43213
Office email: thirddistrictsecretary@thirddistrictame.org
Phone: (614) 575-2279
Fax: (614) 575-2375
Website: www.thirddistrictame.org
The Right Reverend McKinley Young, Presiding Bishop
Dr. Dorothy Jackson Young, Episcopal Supervisor
BACKGROUND CHECK AUTHORIZATION
Last Name __________________________________First Name___________________________________
Middle Name________________________________ Name Suffix__________________________________
Other Last Name (s) __________________________Other First Name (s) ___________________________
Other Middle Name (s) _______________________
Presiding Elder District _______________________
Local Church __________________________________ (City & State)_______________________________
Please check all that apply
o
o
o
o
o
Pastor
Church School Teacher
Other Youth Worker or Serving Vulnerable Populations at Local Church
Tawawa Volunteer including, but not limited to Chaperone, Dorm Monitor
Tawawa Teacher
Approximate Annual Salary (Pastors and Paid Church Staff only) $__________________________________
SSN
__________________________________
Apt #
__________________________________
Sex
__________________________________
City _____________________________________
Date of Birth ______________________________
State________________ Zip Code ____________
Street # __________________________________
County __________________________________
Street Name ______________________________
Phone #
________________________________
I, _____________________________________, authorize the use of this information for the purpose of conducting a
federal and state criminal background check. I understand that this background check is being conducted to provide
protections for minors and other vulnerable individuals and to help the Third District of the AMEC manage risks.
o
I have enclosed a $10.00 check or money order to cover the cost of this background check.
Signature _____________________________________
ANNUAL CONFERENCES 
 P I T TS B U R GH  S OU T H O HI O  O HI O  N OR T H O HI O

W ES T V I R GI N I A
Date ___________________