1 Early Registration Reminder
IEEE 802 Wireless Interim Session May 10-15, 2015 Vancouver, BC Canada Issued on Monday March 30, 2015 Meeting Information Update #1 – Early Registration Deadline Friday April 3 The May 2015 IEEE 802 Wireless Interim Session is taking place at the Hyatt Regency in Vancouver, British Columbia Canada. Session Dates are Sunday May 10th to Friday May 15th, 2015. Participating IEEE-802 Working Groups: 802.11, 802.15, 802.18, 802.19, 802.21, 802.24. IEEE 802 Wireless Interim Session Website: http://802world.org/wireless Registration Fees & Deadlines Early: Before 6:00 PM Pacific Time, Friday, April 3, 2015 (UTC Time: 1:00 AM Saturday, April 4, 2015) $US 600.00 for attendees staying at the Hyatt Regency Vancouver $US 900.00 for all others (including local attendees not staying at the group hotel) Standard: After Early Registration and Before 6:00 PM Pacific Time, May 1, 2015 (UTC Time: 1:00 AM Saturday, May 2, 2015) $US 800.00 for attendees staying at the Hyatt Regency Vancouver $US 1100.00 for all others (including local attendees not staying at the group hotel) Late/On-site: After 6:00 PM Pacific Time Friday May 1, 2015 (UTC Time: 1:00 AM Saturday, May 2, 2015) $US 1000.00 for attendees staying at the Hyatt Regency Vancouver $US 1300.00 for all others (including local attendees not staying at the group hotel) Student: Before 6:00 PM Pacific Time, Thursday, May 14, 2015 (UTC Time: 1:00 AM Friday, May 15, 2015) $US 150.00 for Full-Time Students (college students at the bachelor or post-graduate level) Available to full-time college students at the bachelor or post-graduate level. The Student meeting fee is available only one time per person. The person using the Student meeting fee will not be able to use meeting attendance to gain or maintain voting rights. A valid current student ID must be shown when picking up the meeting badge. Registration Fee Includes The registration fee covers AV equipment, network/Internet/meeting services, power hook-ups in the meeting rooms, continental breakfast, morning and afternoon refreshments, lunch as well a social event meeting services and supplies. Registration Website: http://802world.org/wireless Page 1 of 5 Registration Payment Policy Registration is available through a secure website and requires a valid credit card for the payment of the registration fee, cash and checks are NOT accepted for registration. Any individual who attends any part of a meeting that is a scheduled part of an 802 Wireless Interim Session must register for the full session. Session registrations are not transferable to another individual or to another interim session. Group Hotel Registration Policy The combined hotel room stays of attendees are used to offset the cost of the meeting. For this reason, anyone who is not a registered guest at the Hyatt Regency Vancouver for two or more nights is not be eligible for the hotel discount. The correct registration fee must be paid prior to receiving your badge, which permits entrance to scheduled meetings. Cancellation Policy If you register for an IEEE 802 Wireless Interim Session and then are unable to attend, you must request cancellation of your registration before the cancellation deadline to be eligible for a refund of all or part of the fees paid. Cancellation requests must be made either by submitting an online request at http://802world.org/wireless or by submitting an email request to: 802wireless@facetoface-events.com CANCELLATION REFUND/FEE DEADLINE EARLY LATE FULL REFUND $US 150.00 FEE NO REFUND 6:00 PM Pacific Time, Friday, April 3, 2015 6:00 PM Pacific Time, Friday, May 1, 2015 After 6:00 PM Pacific Time, Friday, May 1, 2015 Page 2 of 5 IEEE 802 Wireless Interim Session Group Hotel Rates Hyatt Regency Vancouver 655 Burrard Street Vancouver, British Columbia V6C 2R7 Canada Hotel Information Phone # +1 (604) 683-1234 Hotel Information Website (http://vancouver.hyatt.com/en/hotel/our-hotel.html) Maps & Directions (http://vancouver.hyatt.com/en/hotel/our-hotel/map-and-directions.html) Please use the following link to make your reservation. https://resweb.passkey.com/go/ieee802wirelessmay2015 IEEE 802 WIRELESS GROUP RATE (ATTENDEE) $CDN 209.00 per night (plus applicable taxes) Select ATTENDEE from the Dropdown Menu on the booking site The IEEE 802 Wireless Group Rate will apply after the first 50% of Room Block has been sold. Subject To Availability: Once the IEEE 802 Wireless Group Room Block has been fulfilled or the Room Block Deadline has passed group rates may no longer be available. Includes Guest Room Internet Access Rate applies to Single/Double Occupancy Run of House Rooms IEEE 802 GROUP RATE DEADLINE Friday April 17, 2015 6:00 PM Pacific Time Following the deadline date, rooms and rates are subject to availability. CANCELLATION DEADLINE: Individual guest room reservations can be cancelled free of charge until 6:00 PM Pacific Time on the scheduled arrival date. EXTENDED DATES: The IEEE 802 Wireless Guest Room rate will be available, subject only to availability from Monday May 4th through Thursday May 21st. IMPORTANT HOTEL INFORMATION Attendees who are not a registered guest at the Hyatt Regency Vancouver for two or more nights must pay a higher registration fee than attendees staying at the Wireless Interim Session hotel. The correct registration fee must be paid prior to receiving your badge, which permits entrance to scheduled meetings. Page 3 of 5 Visa Entry Requirements and IEEE Standards Invitation Letter DO YOU NEED A VISA TO ENTER CANADA? A Visa may be required for entrance into the CANADA. For standards participants traveling to the CANADA, we recommend visiting the CANADA government site (http://www.cic.gc.ca/english/visit/visas.asp) to determine if you need to obtain such a visa. HOW CAN YOU OBTAIN VISA TO ENTER CANADA? We recommend visiting the CANADA government site (http://www.cic.gc.ca/english/visit/applyhow.asp) to determine the steps need to obtain a visa. WHEN SHOULD YOU APPLY FOR VISA TO ENTER CANADA? You should apply for your CANADA Visa well in advance the session you wish to attend to have a reasonable chance of getting your Visa in time. IEEE STANDARDS VISA INVITATION LETTER (https://802world.org/apps/session/91/register1/visa) The IEEE Standards Association can provide you with a letter inviting you to attend the session. You must register for the upcoming plenary session in order to obtain an Invitation Letter. USA Attendees Requirements for Travelers from the United States As of 1 June 2009, EVERYONE traveling between the United States and Canada, Mexico, Central and South America, the Caribbean, and Bermuda by LAND, SEA (including cruises and ferries) or AIR will be required to present a valid passport or other documents as determined by the Department of Homeland Security to cross the border. Washington State residents can apply to have their driver’s licenses enhanced, allowing for the use of a single, low-cost document for crossing the border between Canada and the US by land and sea. For more information visit www.dol.wa.gov/driverslicense/edl.html Visit the following sites for up-to-date information: http://www.dhs.gov/western-hemisphere-travel-initiative-basics http://www.cbsa-asfc.gc.ca/menu-eng.html Page 4 of 5 Ground Transportation Vancouver International Airport (YVR) Transportation Canada Line: The Canada Line connects Vancouver International Airport (YVR) to downtown Vancouver in under 30 minutes. Cost is $CDN 3.75 for adults and $CDN 2.50 for children each way, plus a $CDN 5.00 surcharge for all trips originating at the airport. Hyatt Regency Vancouver is located at the Burrard Street station and will require a transfer at either Granville Station or Waterfront Station. Please visit http://thecanadaline.com for more information. Taxi: Taxis are available at the airport 24 hours a day, including wheelchair accessible vans. Taxi queue areas are located at both the domestic and international arrivals terminals. Approximate cost to the Hyatt: $CDN 35.00. Around the City Skytrain & Bus – this fast and effective transportation system will get you to your destination quickly and easily. The Burrard Station is located across the street from Hyatt Regency Vancouver. Single trip and Day Passes are available. http://www.translink.ca/ *ALL PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE Tourism Information Tourism Vancouver: http://www.tourismvancouver.com Meeting Planner Contact Information Dawn Slykhouse Face to Face Events 2699 Iversen Court Santa Clara, CA 95051 USA Phone: +1 (408) 241-8906 Email: 802wireless@facetoface-events.com Page 5 of 5
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