Sr Job Title Place of work/No of Positions Qualifications/Experience
Sr Job Title Place of work/No of Positions Qualifications/Experience/Job Requirements 1 Programme Officer MER Islamabad (1) Qualifications: Master’s degree or equivalent in relevant social sciences and above program components from HEC recognized Institution Experience: Minimum of 3 years of relevant work experience Experience of working with national and/or international CSOs Experience of working in monitoring, evaluation and report writing Main functions: Maintain chronological record of the hard and soft copies as provided to him/her Maintain log of field/research activities carried out by the entire Monitoring, Evaluation and Research (MER) Unit as well as the Regional Offices Provide support to the Director, and the Senior Program Officers (Program, Finance, and Research) MER in maintaining project related databases Maintain close coordination with the entire MER Unit and regional monitoring staff to ensure availability of all the supporting documents Conduct field monitoring visits, as and when required Prepare minutes of meetings of MER Unit Provide support in preparation of presentations Provide support to the entire MER Unit in review of monthly/quarterly work plans/reports of the SubGrantees Provide support to the entire MER Unit in the preparation and submissions of travel requests (The above functions are intended to describe the general nature and level of work to be performed. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job) Skills: ■ Excellent writing and spoken skills in English and Urdu, strong IT skills, creative designing. Must know Corel Draw, Adobe Photoshop/Adobe illustrator applications REPORTING LINE AND WORK BASE Director, MER Islamabad based 2 Deputy Program Manager Peshawar (1) Qualifications: Master’s degree or equivalent in relevant social sciences and above programme components from HEC recognized Institution. Experience: ■ Minimum of 5 years of relevant work experience ■ Experience of working with national and/or international CSOs ■ knowledge of Gender Concept and Gender Equity and Equality of working on the issue of women’s political participation Main functions: Provide support to PM in managing GEP implementation at regional level Responsible for overall supervision of AF / GEP regional team in liaison with respective unit heads at Head Office Supervise GEP M&E regional team in planning of monitoring visits to sub-grantees and flag any issue / observation made to TCBS Supervise regional C&M team and ensure all material / events are in compliance with GEP / USAID’s branding and marking guideline Supervise regional CB team and provide substantive inputs in planning, organizing, reporting and follow up of annually planned capacity building workshops / pre-grant orientation sessions Responsible for regional GEP recruitment Provide substantive input in planning GEP regional activities and plans in consultation with senior management team Responsible for monthly and quarterly action plans, monthly / quarterly progress reports and finalize monthly budgets Conduct weekly program coordination meeting with GEP team and share NFR with senior management at HO Conduct monitoring visits to sub-grantees, when required Coordinate with USAID and other stakeholders for their visits on need basis in coordination with senior management team at HO Support in maintaining security as per USAID protocols Maintain liaison with GEP HO units, TAF, subgrantees and other stakeholders Represent GEP at events organized by different stakeholders Develop and maintain liaison with provincial government entities Grant Holding Grant Holding for assigned sub-grants Responsible for maintaining a single channel of communication between designated sub grantees and GEP (including TAF) Custodian of sub grants and related documentation and filing Provide hand holding and technical back stopping to sub grantees Facilitate, enable and build capacities of sub grantees by: o Coaching sub grantees o Addressing ambiguities reported by sub grantees o Reviewing sub grantees monthly/quarterly reports and provide constructive feedback Review sub grantees monthly/quarterly reports and provide constructive feedback to sub grantee. Forward Quarterly Progress Report/monthly narrative and TAF 209 to relevant objective managers and GFO along-with the initial feedback provided to sub grantee. Plan and minute all communication and get agreement with sub grantee on the same Receive all reports from sub grantees and share the same with M&E regional team Flag any situation that needs immediate attention to Training and Capacity Building Specialist (TCBS) Contact Training and Capacity Building Specialist for regular technical backstopping and objective managers on need basis Maintain “Grants at Glance Form” regularly and submit to Training and Capacity Building Specialist and GCU Specialist (The above functions are intended to describe the general nature and level of work to be performed. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job) Skills: Knowledge of both theoretical and practical aspects of financial/operational management and coordination Direct work experience in project management especially finaance and operations. Proven experience in strategic planning Decision-making Planning, organizing and reporting Critical thinking and problem solving skills REPORTING LINE AND WORK BASE Will be directly reporting Chief Operating Officer (for administrative authority) Program Manager/RD (for administrative and program operations) Chief Of Party (for GEP program operation) 3 Program Officer, Capacity Building Lahore (1) Qualifications: Master’s degree or equivalent in relevant social sciences and above program components from HEC recognized Institution Foreign Degree in Social Science is preferable Experience: Minimum of 3 years of relevant work experience Experience of working with national and/or international CSOs Main functions: Provide support to TCBS in implementing capacity building plan of GEP Provide support to TCBS in developing CB strategy and annual work plan Assess capacity building needs to feed into the Capacity Building Plan Provide input in preparing & reviewing training materials, modules and handouts Plan and manage training workshops Provide substantive support and assist TCBS in maintaining track record of sub-grants Manage all CB files and responsible for archiving CBU materials, manuals etc Prepare workshop reports and training sessions Organize GEP unit heads meetings on regular basis and prepare their NFRs Prepare and collate and prepare a one pager report on monthly action plans and progress reports for all GEP regions and units based at head office and give inputs in work plan as well as annual report of CBU Responsible for archiving all CBU reports, files and training material Update all training records every month and share with the unit Provide support to TCBS in designing CB interventions for GEP staff and sub-grantees Take on grant holder role when required (The above functions are intended to describe the general nature and level of work to be performed. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job) Skills: The incumbent must have excellent computer skills particularly in MS Office (especially Excel); and excellent communication skills S/he must be fluent in written and spoken English and Urdu. 4 Grants & Finance Officers Lahore (1) REPORTING LINE AND WORK BASE Specialist Training & Capacity Building Islamabad based Qualifications: Master’s degree or equivalent in relevant social sciences and above program components from HEC recognized Institution Foreign Degree in Social Science is preferable Experience: Minimum of 2 years of relevant work experience Experience of working with national and/or international CSOs Main functions: • Implement Grants & Finance plan and ensure compliance at regional level • Liaise with sub-grantees on a regular basis and represent GEP as and when necessary • Review budgets of potential sub-grantees • Long-listing of proposals against specified criteria if required • Conduct financial monitoring of sub-grantees at the regional level • Enter financial monitoring reports in PMS database • Conduct due diligence of potential sub grantees • Provide weekly report on financial monitoring to the head office • Liaise with head office on a regular basis regarding activities • Manage finance at the regional-offices level (The above functions are intended to describe the general nature and level of work to be performed. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job) Skills: The incumbent must have excellent computer skills particularly in MS Office (especially Excel); and excellent communication skills S/he must be fluent in written and spoken English and Urdu. REPORTING LINE AND WORK BASE Provincial Program Manager (with additional reporting to Director MER at Head Office) 5 Communication & Media Specialist Head Office Islamabad Qualifications: Master’s degree or equivalent in relevant social sciences and above programme components from HEC recognized Institution. Experience: ■ Minimum of 5 years of relevant work experience ■ Experience of working with national and/or international CSOs ■ knowledge of Gender Concept and Gender Equity and Equality of working on the issue of women’s political participation Main functions: Prepare and implement Communication and Media Strategy for Gender Equity Program Responsible for overall supervision of Communication and Media Unit Oversee and provide substantial input on Information, Education and Communication (IEC) and outreach promotional material for GEP and subgrantees Ensure compliance of branding and marking within GEP and its sub-grantees Develop TORs and prepare budget for media related sub-grants and present in GMC Develop TORs and budget for GEP events Conceptualize, design and supervise all GEP events Supervise GEP webpage contents Provide significant input and write relevant parts in Quarterly Progress Reports Design the layout of all GEP publications, reports and documentation as per USAID guidelines Provide inputs in all media related components in all other GEP sub-grants Coordinate with Training and Capacity Building Specialist to conduct relevant sessions for both staff and sub-grantees and for desired inputs necessary for media grants Coordinate and correspond with DOCs office of USAID Supervise publication of quarterly newsletter and annual report of GEP Engage with print and electronic media (International and national) for program presentation and visibility Assess capacity building needs of the Unit and regional teams to feed into the Capacity Building Plan Grant Holding Grant holder for all national media and advocacy sub-grants Responsible for maintaining a single channel of communication between designated sub grantees and GEP (including TAF) Custodian of sub grants and related documentation and filing Provide hand holding and technical back stopping to sub grantees Facilitate, enable and build capacities of sub grantees by: Coaching sub grantees Addressing ambiguities reported by sub grantees Reviewing sub grantees monthly/quarterly reports and provide constructive feedback Review sub grantees monthly/quarterly reports and provide constructive feedback to sub grantee. Forward Quarterly Progress Report/monthly narrative and TAF 209 to relevant objective managers and GFO along-with the initial feedback provided to sub grantee. Plan and minute all communication and get agreement with sub grantee on the same Receive all reports from sub grantees and share the same with M&E regional team Flag any situation that needs immediate attention to Training and Capacity Building Specialist (TCBS) Contact Training and Capacity Building Specialist for regular technical backstopping and objective managers on need basis Maintain “Grants at Glance Form” regularly and submit to Training and Capacity Building Specialist and GCU Specialist Skills: Knowledge of both theoretical and practical aspects of financial/operational management and coordination Direct work experience in project management especially finaance and operations. Proven experience in strategic planning Decision-making Planning, organizing and reporting Critical thinking and problem solving skills REPORTING LINE AND WORK BASE Will be directly reporting Chief Of Party (for GEP program operation) Please send your applications along with updated CV on 20 April,2015 gep.jobs@af.org.pk no later than. Kindly mention your name and job title in the subject line. Anti-Fraud Hotline: “USAID/Pakistan has, in cooperation with the USAID Office of Inspector General, established the Anti-Fraud Hotline to provide an avenue for the reporting of fraud, waste, and abuse which may be associated with USAID funded projects in Pakistan. Complaints are handled with complete confidentially and individuals are encouraged to report when corruption, fraud, waste or abuse may exist in the USAID/Pakistan projects. Reports can be filed anonymously via the easy-to-use Hotline (toll free number 0800-84700); e-mail at complaints@anti-fraudhotline.com ; fax at 021-35390410; postal address at 5-C, 2nd Floor Khayban-e-Ittehad,Phase VII,DHA ,Karachi, Pakistan; and on the website www.anti-fraudhotline.com”.
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