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The Agile PMO
Value-driven
Agile Project Management
Office
Brno, 24th March2015
Michael Nir
President Sapir Consulting US
The Agile PMO – great results NOW
Michael Nir
• President @ Sapir Consulting US LLC
• M.Sc. Engineering, PMP®, SAFe™ accredited
consultant
• Author of 11 bestseller business books
• Global clients - telecoms, hi-tech, software
development, R&D environments and petrochemical
& infrastructure
• Integrating the hard and soft parts of Business,
Development and more
m.nir@sapir-cs.com
The Agile PMO – great results NOW
Starting with the end in mind
• It is all about value – and no, documents don’t
provide it;
• A Lean method for selection and prioritization;
• PMO focus on strategic resources, Agile provides
the local empirical leadership;
• PMO perception – leading the change;
The Agile PMO – great results NOW
It just doesn’t
Work
The Agile PMO – great results NOW
Do you realize value from your PMO?
TRICKY QUESTIONS ☺
• How many of you manage a PMO or have a PMO
in the organization
• Have you seen failures?
• What are the challenges?
• Yes we have a PMO in the organization and…
The Agile PMO – great results NOW
The Agile PMO – great results NOW
Truly – PMOs don’t deliver
RESEARCH
Gartner 2012
ESI 2013
The Agile PMO – great results NOW
Review
Most of the challenges we experience in the modern project organization
stem from complexity!
•
Selection of projects
•
Allocation of resources
•
Forecasting in a dynamic system
•
Communication in virtual environment
What can we do about project complexity – create PMOs maybe to
control better?
Before though , let’s experience a complex system
The Agile PMO – great results NOW
50%
Failures
The Agile PMO – great results NOW
How did we get here?
THE STORY OF PETE
The Agile PMO – great results NOW
The PMO evolution
THE STORY OF PETE
Build me a
PMO worthy
of Londec!
Yes
Master
The Agile PMO – great results NOW
The first steps…
THE STORY OF PETE
What to do?
Maybe some
research?
Analysis of Current
state?
Interviews?
I know…
The Agile PMO – great results NOW
How did we get here?
PAIR ACTIVITY
Provide a
Mission / Vision
statement for a
PMO
The Agile PMO – great results NOW
The Mission
THE STORY OF PETE
The mission of the Project Management Office
(PMO) is to provide an enterprise-wide approach
to identify, prioritize, and successfully execute a
technology portfolio of initiatives and projects
that are aligned with the Helsink strategic goals
and educational vision…
The Agile PMO – great results NOW
The Gap Analysis – Stakeholders
LEAD EXPECTATIONS
No Tools
No Process
Training
No Tools
I need a
Home
Training
No Tools
The Agile PMO – great results NOW
Worthy PMO
Strategic
Alignment
The Gap Analysis – Executives
LEAD EXPECTATIONS
Worthy PMO
Strategic
Alignment
I need Reports!
Better Control!
A methodology
NOW
The Agile PMO – great results NOW
PMOs lose focus – waste money
Pay me
a Lot!
I can
help
Training
Need
Assessment?
PMBOK?
PLC
New
Reports
and
Templates
I need a
Staff
Maybe
Select
Tools
Support
the PMs
The Agile PMO – great results NOW
Discuss with the person next
What
Would
You Do?
The Agile PMO – great results NOW
The Typical next steps
PMO FAILURES
• The tactical PMO
• The process PMO
• The chocking PMO
50%
• The tools PMO
The Agile PMO – great results NOW
Drowning in administration
TACTICAL PMO
• Super secretaries:
– Collect data
– Write down project plans
– Manage project issues
– Summarize meetings
The Agile PMO – great results NOW
Glamor of
being where
‘things
happen’ - on
top
Escaping from Process Alcatraz
PROCESS PMO
•
‘The bureaucracy is
expanding to meet the
needs of the expanding
The Agile PMO – great results NOW
bureaucracy’ (O. Wilde.)
The Unavoidable Crash
BITING TOO MUCH
Losing
Focus
The Agile PMO – great results NOW
Focusing on tools not on value
TOOLS TOOLS TOOLS
Starting with
tools Eternalizes
the wrong
WOW
The Agile PMO – great results NOW
We can do
Better!
The Agile PMO – great results NOW
What makes a
PMO Agile
The Agile PMO – great results NOW
PMO Value Enablement
Resource allocation
Control/limit the mix
Selection and prioritization
Chose the valuable projects
Effective, streamlined
The Agile
PMO
delivery
reduce waste
Agile Leadership
The Agile PMO – great results NOW
PMO value enablement
Resource allocation
Control/limit the mix
Selection and prioritization
Chose the valuable projects
Effective, streamlined
The Agile
PMO
delivery
reduce waste
Agile Leadership
The Agile PMO – great results NOW
Toyota defined 7 wastes
The Agile PMO – great results NOW
Reduce waste – process and project
The Agile PMO – great results NOW
PMO is best suited
to remove waste of
project and process
The Agile PMO – great results NOW
Remove
Document Waste
The Agile PMO – great results NOW
Remove
Project Scope
Waste
The Agile PMO – great results NOW
Kanban the Waterfall
REMOVE PROJECT WASTES
• Cancel projects
• Prioritize projects
• Limit projects in queue
• Limit projects in process
The Agile PMO – great results NOW
Remember:
when Everything
is Important
Nothing is
The Agile PMO – great results NOW
Review - PMO value enablement
Resource allocation
Control/limit the mix
Selection and prioritization
Chose the valuable projects
effective, streamlined
The Agile
PMO
delivery
reduce waste
Agile Leadership
The Agile PMO – great results NOW
SAFe™ - Scaled Agile
The Agile PMO – great results NOW
SAFe® selection and prioritization –
Kanban approach
The Agile PMO – great results NOW
PMO is best
positioned to
Kanban the Selection
and Prioritization
The Agile PMO – great results NOW
Create Kanban
Buckets for
selection
The Agile PMO – great results NOW
Review - PMO value enablement
Resource allocation
Control/limit the mix
Selection and prioritization
Chose the valuable projects
effective, streamlined
The Agile
PMO
delivery
reduce waste
Agile Leadership
The Agile PMO – great results NOW
Two prime approaches: global and
local to semi-optimize
Traditional PMO Top down – MRP,
computer aided,
global solution
Scope constrained
Local – Heuristics, Lean
process JIT, Kanban.
Time and budget
constrained
The Agile PMO – great results NOW
Kanban, Conwip and Critical chain
The Agile PMO – great results NOW
Project profits (x1,000,000 $) based
on resources
Project/ Yellow
#Resource
0
(7)
Orange
Mint Green
Lilac
Purple Crimson
Red
(14)
(9)
(11)
(5)
(43)
(5)
(19)
1-2
(2)
3-5
2-5
(5)
0
(25)
(1)
(4)
3-4
5-9
4-8
3-5
(1)
3-7
(15)
0
3-6
5-7
7-9
5-9
4-6
1-2
5-8
(5)
0
3-8
8-11
9-10
7-10
5-8
7-14
6-7
1-2
0
4-8
12-15
8-14
8-13
7-9
12-15
6-7
2-3
10-18
5-11
16-19
6-8
12-18
7-8
14-16 12-15 14-20
16-21
11-12
20+
5
5
5
5
5
5
0
The Agile PMO – great results NOW
0
PMO is best
Positioned to link
Governance
to
Agility
The Agile PMO – great results NOW
Use resource
Allocation that
actually WORKS
The Agile PMO – great results NOW
Review - PMO value enablement
Resource allocation
Control/limit the mix
Selection and prioritization
Chose the valuable projects
effective, streamlined
The Agile
PMO
delivery
reduce waste
Agile Leadership
The Agile PMO – great results NOW
Agile Leadership
Is primarily revolving around:
• Collaboration
• Empowerment
• Self management
• Servant leadership
The Agile PMO – great results NOW
Agile Leadership
The Agile PMO – great results NOW
The Agile PMO – great results NOW
We must CHANGE!
PMO Command
and Control is
obsolete
The Agile PMO – great results NOW
This just in:
Problem we want to solve by this training:
we have noticed that senior stakeholders in
our organization are sometimes hard to
convince in a need and value of proper
project/program governance and overall role
of PMO in delivering business value.
The Agile PMO – great results NOW
Take Away
• KPI – document reduction
• KPI – project cancel
• KPI – faster delivery
• KPI – selection Kanban
• KPI – project satisfaction
• KPI – impediment removal
The Agile PMO – great results NOW
Increase your Return
from Projects!
Next Agile PMO public
workshops:
9-10th April – Atlanta
15th April – Seattle
18th May – Chicago/Boston
Thank You
Connect on LinkedIn
The Agile PMO – great results NOW