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OLD COUNTRY FAIR
Rules, Regulations and Registration Application
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Rules and Regulations
Notice to Vendors: You must initial each line for understanding, acceptance and full cooperation with
the following rules and regulations of ALES 100 Old Country Fair.
1. All products must be homemade, handcrafted, or home grown. No wholesale, resale, or commercial
retail business is permitted. ________
2. ALES 100 Old Country Fair is an all-weather event. Vendors are required to operate in a variety of
weather conditions including rain, snow or shine. ________
a. In the event of extreme weather (ex: severe lightening, tornado, etc.) vendors will be notified and our
Weather Emergency Procedures will be activated. ________
3. Vendors selling food must meet all Food Safety guidelines as outlined by Alberta Health Services.
Please contact AHS at 780-460-4751 or www.albertahealthservices.ca for more information. Vendors
are required to have:
a. Farmers’ Market Home Study Course or a Food Safety course meeting section 31 of the Food
Regulation: A copy of this certificate must be submitted with your application. ________
Note: If you have not yet obtained your Farmers’ Market Home Study Course, it can be obtained here:
www.calgaryhealthregion.ca/publichealth/envhealth/education/documents/Farmers_Market_Home_St
udy_Course_June_2012.pdf
b. Food Handling Permits for concessions (units selling food to be eaten at the market) issued by Alberta
Health Services must be on hand at all times. ______
c. All Food Handling Requirements including labelling, food samples, hand washing stations and
sanitation. All information regarding the above can be found here:
www.capitalhealth.ca/nr/rdonlyres/ezgpdqwetz6ti76flmds35hs7dkubzbbbjwojztqv3elbvmkhd64ypqjnta
vb3hs4hpvq6r2ofodfgs4y7ue7uwab6b/farmersmarketinformationpackage.pdf
4. Sales of beverages and single serving food items are not permitted, except by Concession vendors.
Vendors are only permitted to sell food items in quantities of two or more. ______
5. Vendors are only permitted to sell approved items listed on their Product Approval letter. Any
changes to product lines must be submitted in writing to the Centennial Manager in advance. ________
6. Vendors are responsible for the stall they have been assigned. Vendors must provide a minimum of 48
hours notice of cancellation. In the event of an emergency and/or last minute cancellation, please phone
the Centennial Manager 780-690-9236.
a. No refunds will be given for cancellations. All stall payments are non-refundable. ________
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Rules and Regulations
7. Vendors are not permitted to loan, sublease or give away the stall(s) they are assigned. Stalls cannot
be shared (only one business may operate per stall). ________
8. ALES 100 Old Country Fair Committee reserve the right to change vendor locations within the market
at any time. ________
9. All stalls are 10 ft. by 10 ft.
a. Vendors are required to provide their own tent and table. ________
b. No product, signs or stands shall be displayed outside of this area. ________
c. Tents must be placed within stall. ________
d. Vendors are responsible for bringing weights to anchor their tent in the event of inclement weather.
________
e. Vendors are responsible for any damage that occurs at or around their stall (ex: damaged trees, grass,
etc.). If you are permitted to park your vehicle on the grass, lattice or other material(s) must be placed
underneath your vehicle’s tires to prevent property damage. The University of Alberta will fine all
vendors responsible for any damages or replacement costs incurred. ________
10. Parking is extremely limited on site. For stalls where parking is permitted, vendors are required to
submit a photo of the vehicle they wish to park, along with their application. No vehicles will be
permitted to park without prior authorization. ________
11. Vendors must be set up in their stall and ready to operate by 9:30 a.m. Stalls that are vacant after
this time may be reassigned to another vendor. ________
12. Public selling begins at 10:00 a.m. and ends at 4:00 p.m. Vendors are not permitted to sell to the
public prior to/after this time. ________
a. Vendor-to-Vendor sales are permitted at any time, as long as both parties visibly display their vendor
buttons. ________
b. Concession vendors are permitted to sell to the public between the hours of 7:30 a.m. and 4:15 p.m.
________
13. Sold out vendors must display a “sold out” sign on their table and remain completely set up and
present at their booth in the market until 4:00 p.m. You are not permitted to leave early. ________
14. Set up begins at 7:30 a.m. and tear down complete by 5:00 p.m. Vendors are not permitted to set up
prior to that time daily. Similarly, vendors must be completely disassembled before the end of the day
two of the event. ________
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Rules and Regulations
15. No vehicles are permitted to drive into the Edmonton Research Park between the hours of 9:30 a.m.
– 4:30 p.m. This rule is to ensure the safety of not only the public, but also other vendors when
entering/exiting the farmers’ market. ________
16. If vendors decide to keep any portion of their display set up overnight, they do so at their own risk.
ALES 100 Old Country Fair Committee, the Faculty of Agricultural, Life & Environmental Sciences and the
University of Alberta are not responsible to any loss or damage. __________
17. Vendors are responsible for removing their own garbage and stall cleanup. Garbage cans provided in
the fair are for customer use only. Vendors offering samples must supply garbage containers for their
customers in an easily visible location. ________
18. All ownership changes of a business require a new application for vendorship. ________
19. The ALES 100 Old Country Fair requires all of our vendors to carry Liability Insurance. It is the
vendor’s responsibility to carry their own Liability Insurance Policy. Unfortunately, we do not offer our
own Liability Insurance to our vendors. The Alberta Farmers’ Market Association offers reasonable rates
for vendor liability insurance. Please contact Western Financial Group at 1-855-232-2004 or at
www.westernfinancialgroup.ca for more information. You may also obtain liability insurance through
your current insurance provider. Proof of insurance is required with your application. ________
20. All NSF cheques are subject to a processing fee of $50. ________
21. Failure to comply with Old Country Fair Rules and Regulations may result in the following (not
necessarily in this order): ________
a. A $50.00 charge
b. Cancellation of stall and removal from the event
i. No refund will be provided for loss of stall(s).
22. The ALES 100 Old Country Fair Committee reserves the right to change, interpret and enforce these
Rules and Regulations as deemed necessary. ________
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Registration Application
The ALES 100 Old Country Fair is scheduled Friday, September 25 to Saturday, September 26, 2015.
Fair Hours of Operation are from 10:00 a.m. to 4:00 p.m. This is a rain or shine event. Smoking and
animals are prohibited. (This does not apply to a guide dog used by a person with medical and physical
disabilities).
All vendors are required to supply their own tables and tents. Power is not available. Parking behind
stalls is not available for all vendors.
Rates for the ALES 100 Old Country Fair are:
Fees are as follows:
Mini Farmer’s Market Vendor& Concession (with commercial sales)
Early Bird prior to May 30, 2015
$150
After May 30, 2015
$200
Exhibitor Display (with no commercial sales)
Early Bird prior to May 30, 2015
$100
After May 30, 2015
$150
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Applicants must include a full payment of fee with this application. Payment methods include
cash, cheque, money order, or online credit card payment.
Cheques must be payable to the University of Alberta.
A confirmation email will sent from the Centennial Manager upon acceptance.
Fees are non-refundable.
Applicants must include a photo of their product line with their application as verification of the
authenticity of their products
We reserve the right to limit market size and reject applications with or without reason. Decisions of the
ALES 100 Old Country Fair Committee are final.
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Registration Application
VENDOR APPLICATION FORM
Please fill out the following information:
Vendor Business Name: _____________________________________________________________
Contact Name: ____________________________________________________________________
Address: __________________________________________________________________________
City: __________________________________ Postal Code: ________________________________
Work Phone: ___________________________ Cell Phone: ________________________________
Email: _________________________________ Website: ___________________________________
Facebook: ______________________________ Twitter: ___________________________________
Have you participated in other farmers’ markets? If so, which: ______________________________
Note: Parking is extremely limited and not guaranteed. Parking behind stalls is only designed for small
vehicles (cars, vans, small trucks) not oversized trucks and trailers. Vehicle Type:
_______________________ Vehicle Licence Plate #: ______________________
Please include a photo of the vehicle you wish to park behind your stall, if applicable, for prior approval.
Please indicate vendor type
________Mini Farmer’s Market Vendor
________Concession
________Exhibitor (no commercial sales)
If you are a Food Vendor, do you prepare your product at home/commercial kitchen? ___________
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You must submit a copy of your Farmers’ Market Home Study Course Certificate with this
application.
o __________ included
o __________ coming under separate cover
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Registration Application
Description of All Equipment Used in Stall (ex: coolers, generator):
_____________________________________________________________________________________
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Detailed Product Description (All items must be specifically listed below. Only those items listed will be
considered for approval):
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Do you have Farmers’ Market Liability Insurance? ________ If not, refer to Rule #19.
If paying by cash, cheque, money order or certified cheque, please return completed application with all
attachments to:
Centennial Manager
Faculty of Agricultural, Life & Environmental Sciences
2-06 Agriculture-Forestry Building,
University of Alberta
Edmonton, AB T6G 2P5
If paying by credit card complete your payment online here <INSERT LINK> mailing payment
confirmation with completed application and all attachments required.
Questions can be directed to ales100@ualberta.ca or by calling 780-492-8536.
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Registration Application
ALES 100 Old Country Fair Applications Quick Checklist:
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Application Form (submitted with photos of both product and vehicle)
Full payment
Farmers’ Market Liability Insurance (See Rule #19)
If you are a vendor selling any type of food product, do you have the following:
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Farmers’ Market Home Study Course or equivalent: (See Rule #4a)
Food Handling Permits issued by Alberta Health Services (See Rule #4b)
In compliance with all Food Handling Requirements (See Rule #4c)
Congratulations! You have completed the application process to participate in the ALES 100 Old Country
Fair! All applications will be reviewed by our ALES 100 Old Country Fair Committee. You will receive a
confirmation package by mail and/or email.
I am eligible, have read, understand and agree to comply with all ALES 100 Old Country Fair Rules and
Regulations as specified by the ALES 100 Old Country Fair Committee, Faculty of Agricultural, Life &
Environmental Sciences and the University of Alberta.
In order to comply with the Personal Information Protection Act: I give consent for the ALES 100 Old
Country Fair Committee and the Centennial Manager to disclose my name, company name and/or
telephone number to those persons inquiring about my product(s), and for promotion of ALES 100 Old
Country Fair.
Signature: _________________________________ Date: ________________________________
Printed Name: __________________________________________________________________
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