ANCIPS 2016 21 â 24 January 2016 People`s World, Bhopal
SPONSORSHIP AND EXHIBITION PROSPECTUS ANCIPS 2016 21 – 24 January 2016 People’s World, Bhopal 1 Invitation to Industry Dear Sponsors, On behalf of the Organizing committee it gives us great pleasure to invite you for the Annual National Conference of Indian Psychiatric Society (ANCIPS 2016) that is being held at the People’s World, Bhopal, from January 21 to 24, 2016. ANCIPS is being held for the first time in Madhya Pradesh. Hence it is expected that a maximum number of members of the society and invited guests would arrive at the beautiful “City of Lakes” to participate in the deliberations. Eminent persons of national and international repute will participate in the conference stretching over a period of 4 days. The scientific program will cover the entire scope of the specialty, the details of which are available at www.ancips2016.com The pharmaceutical industry of India has a well earned reputation of responding positively in support of academic and scientific activity. The Organising Committee looks forward to your support in organising the conference in a befitting manner. You will notice the terms of sponsorship are very generous. Please find enclosed the entire range of the available sponsorship opportunities, which we hope you will find attractive. Please choose the option that suits you best and revert back to us at your earliest convenience. Additional enquiries and any doubts that you may have can be addressed to ancips2016@gmail.com You may also contact the Chairperson or Organising Secretary for personal discussions at mutually convenient place and time. We thank you in advance for your anticipated support and hope that we will be able to work together towards an extremely successful conference!! Yours faithfully, Dr. (Brig) MSVK Raju Organizing Chairman 2 Dr. Vaibhav Dubey Organizing Secretary Reasons and Benefits to Invest in ANCIPS 2016 ANCIPS recognizes that industry plays a huge part in the success of the conference and it is our aim to work with you to ensure your visibility is strong and that there are plenty of platforms to interact with the delegates. Whether it is to influence, create lead generation or to raise your company‟s profile through brand visibility, we have various categories for you to achieve your marketing objectives and offer a valuable experience to the participants. • ANCIPS 2016 speakers and programme content aims to form a radical wealth of knowledge in the mental health community with advanced sessions and pioneering topics. • An ever-increasing research on mental health will benefit from ANCIPS‟s efforts to advance and improve the knowledge and practice. • Internationally acknowledged experts will enrich the scientific value of the sessions, discussions and workshops. • ANCIPS 2016 to be eyed as a highly prestigious forum in driving the revolution in mental health. • Participation as exhibitors and sponsors will ensure premium high-value visibility across a wide spectrum of Healthcare professionals • Promotion of ANCIPS 2016 will be done extensively through electronic and social media by engaging with the community in large and various relevant and supporting associations and organizations. • Showcasing your latest products and systems, at the exhibition, will enrich the learning experience for the attendees. Who will you meet? 3 Psychiatrists and neurologists from India and rest of the Asia Pacific region Medical Students from institutes across India and abroad Research Scientists from globally renowned institutes and organizations Psychologists from India 68th Annual National Conference of the India Psychiatric Society 2016 (ANCIPS 2016) BUILD YOUR OWN SPONSORSHIP PACKAGE To give you the maximum mileage out of your participation as a sponsor for the 68th ANCIPS 2016 and to ensure best return on investment we put you in control of your sponsorship commitment. We are giving you an opportunity to build your own package by selecting the best choices you deem fit out of a list enumerated in the succeeding pages. Premier Sponsorship Levels will be determined by your total investment in the Conference and supporters will be acknowledged as below and granted benefits given in the following page. Category INR Platinum Sponsor (3) 1,00,00,000.00 Aureum Sponsor (5) 80,00,000.00 Argentum Sponsor (7) 60,00,000.00 Cuprum Sponsor 40,00,000.00 Sponsorship Options Include the Following Modules: Sponsors are free to make their selection from the list of sponsorship options out of the 3 modules: satellite symposia, exhibition space and additional sponsorship options. Satellite Symposia The conference will offer opportunities for satellite symposia in rooms of various sizes and on different hours. High attendance is likely since the satellite symposia will be held during the scientific conference – either breakfast, afternoon or evening sessions. Entitlements as a satellite symposium sponsor are mentioned in detail on Page No. 6 Individual Sponsorship Opportunities Please find the complete list of Individual Sponsorship Items on Page No. 7 Exhibition Space Exhibition is an integral part of the conference and exhibition space is available at the event. Please refer to Page No. 11 4 Benefit Platinum Sponsor Aureum Sponsor Argentum Sponsor Cuprum Sponsor Right to Use the Endorsement Argentum sponsor of ANCIPS 2016” Platinum Sponsor of ANCIPS 2016 Back Cover or Inside Front/Inside Back Cover Advert in Final Programme (allocated on a „first come first served‟ basis) Cuprum Sponsor of ANCIPS 2016 Aureum Sponsor of ANCIPS 2016 √ √ √ √ √ 200 150 100 75 √ √ √ √ Complimentary Conference Registrations 45 35 25 15 Acknowledgement on Sponsors‟ Board Onsite √ √ √ √ Complimentary insertion of printed material (A4 size) into the Conference bags √ √ √ Nil Acknowledgement at the backdrop in the Plenary Hall √ √ √ Nil 4 Units 3 Units 2 Units 1 Unit Swagatam – January 21st Au Revoir – January 23rd Nil Nil NIl Tete-a-tete – 21st January Sponsor‟s logo and Company Profile with hyperlink on Conference website Company Profile: Number of Words Limit Sponsor‟s logo and Company Profile in the Final Programme Exhibition space Gala Dinner on Dinner January 22 Nil Lunch 5 nd LUNCH SPONSORSHIPS 22 nd January rd th 23 January 24 January SPONSORSHIP FEE 15,00,000 15,00,000 15,00,000 PLENARY Symposium Lunchtime Lunchtime Lunchtime EXHIBITION SPACE 1 Unit 1 Unit 1 Unit COMPLIMENTARY REGISTRATIONS 5 5 5 Sponsorships Logo and Company Profile with hyperlink on conference website Yes Yes Yes SATELLITE SYMPOSIA Opportunity to organize an Official Satellite Symposium in a evening Plenary/Parallel Hall, up to 60 minutes (programme subject to the approval by the Conference Scientific Committee). The supporting company for the satellite symposia may select speakers and topics (subject to approval by the scientific committee) The price includes the following benefits: Hall rental Supply of standard audio-visual equipment for the room Technical staff Opportunity to insert one (1) A-4 sized invitation flyer into the Conference Bags. The cost of design and printing of the invitation cards will be borne by the Sponsor Advertisement space for the promotion of the symposium program in the final Conference program Inclusion of symposium in the final Conference program Evening Plenary Hall Symposium sponsors will get 5 complimentary registrations and NO exhibition space All Parallel Hall Symposium sponsors will get 2 complimentary registrations and NO exhibition space The sponsoring company in addition to the sponsorship fee must cover all speakers’ expenses including registration, accommodation and travel expenses. 6 January 21, 2016 Plenary Hall Parallel Hall 1 Parallel Hall 2 CUPRUM SPONSOR INR 5,00,000.00 INR 5,00,000.00 Plenary Hall Parallel Hall 1 Parallel Hall 2 LUNCH SPONSOR INR 5,00,000.00 INR 5,00,000.00 Evening Symposium 1730 – 1830 INR 10,00,000,00 INR 5,00,000,00 INR 5,00,000,00 January 23, 2016 Plenary Hall Parallel Hall 1 Parallel Hall 2 LUNCH SPONSOR INR 5,00,000.00 INR 5,00,000.00 INR 10,00,000.00 INR 5,00,000.00 INR 5,00,000.00 Lunch Symposium 1330 – 1430 January 22, 2016 Lunch Symposium 1330 – 1430 Lunch Symposium 1330 – 1430 Evening Symposium 1730 – 1830 INDIVIDUAL SUPPORT OPPORTUNITIES CONFERENCE BAGS (PLATINUM SPONSOR TO BE GIVEN PRIORITY) INR 35,00,000.00 The Organizing Committee will select the type and design of the bags. The sponsor will be provided with the following: Recognition of the sponsor‟s status with the company name and logo on the satchels Sponsor‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Final Program Acknowledgement on Sponsors‟ Board on-site INR 10,00,000.00 USB STICKS The USB Sticks will contain all the ANCIPS 2016 Conference Proceedings and will be distributed to the delegates. The sponsor will be provided with the following: Exclusive branding of USB Sticks. Sponsor‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Final Program Acknowledgement on Sponsors‟ Board on-site INR 15,00,000.00 DECK LOUNGE This room will be specially reserved for and used by faculty and organizing committee. It will be equipped with computers and free flow of coffee & tea. The sponsor will be provided with the following: 7 Opportunity to exclusively place sponsor‟s company backdrops and standees at identified places in the lounge Sponsor‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Final Program Acknowledgement on Sponsors‟ Board on-site SANCHI ARENA INR 40,00,000.00 (PLATINUM SPONSOR TO BE GIVEN PRIORITY) The registration area is the most prominent visiting area by all attendees. The sponsor will be provided with the following: Opportunity to exclusively place sponsor‟s company backdrops, signage‟s and standees at identified places in the registration area Sponsor‟s logo on Conference website Acknowledgement in the Sponsors‟ List in the Final Program Acknowledgement on Sponsors‟ Board on-site INR 10,00,000.00 AIRPORT TERMINAL (PLATINUM SPONSOR TO BE GIVEN PRIORITY) The Raja Bhoj Airport Terminal, Bhopal is the common access place for all delegates travelling to the conference. The sponsor will be provided the following: Opportunity to exclusively place sponsor‟s company backdrops, signage's and standees at identified places in the airport terminal Sponsor‟s logo on Conference website Acknowledgement in the Sponsors‟ List in the Final Program Acknowledgement on Sponsors‟ Board on-site INR 12,00,000.00 POSTER AREA Panels will be put up on display for the poster sessions for the duration of the congress. The supporter will be provided with the following: Recognition of the sponsor‟s status on the bottom right hand corner of every poster panel Opportunity to exclusively place sponsor‟s company standees at identified places in the poster area Sponsor‟s logo on Conference website Acknowledgement in the Sponsors‟ List in the Final Program Acknowledgement on Sponsors‟ Board on-site One Beverage Kiosk in the poster area will be complementary on all four days INR 1,00,000.00 per day BEVERAGE KIOSK (PER DAY) The sponsor will be entitled to sponsorship of tea/coffee/soft drink station at nominal rates. Water will be served free by the sponsor. The sponsor will be provided with the following: 8 Opportunity to exclusively place sponsor‟s company backdrops and standees at identified places in the tea/coffee area Support will be acknowledged on-site and in the Conference Program Sponsor will be given the opportunity to brand the napkins (at an extra cost) Sponsor‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Program Acknowledgement on Sponsors‟ Board on-site INR 8,00,000.00 POCKET PROGRAM The sponsor will be provided with the following: Exclusive acknowledgement of the sponsor‟s status in the Pocket Program Exclusive advertisement space for the sponsor Supporter‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Final Program Acknowledgement on Sponsors‟ Board on-site INR 6,00,000.00 NOTEPADS AND PENS Conference stationary will be distributed in the participants‟ Conference bags. The sponsor will be provided with the following: The notepads and pens will bear the Sponsor's name/company logo Sponsor‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Program Acknowledgement on Sponsors‟ Board on-site INR 2,00,000.00 BAG INSERT (PER PIECE OF A4 SIZE) Sponsors inserts in A4 size leaflets will be kept into the Conference Bags. The advertisers are to provide the leaflets (Organizing Committee reserves the right to approve the contents and format of the A4 leaflet) INR 10,00,000.00 CONFERENCE SIGNAGE The sponsor will be provided with the following: Recognition of the sponsor‟s status with the company name or logo on the conference signage‟s Sponsor‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Program Acknowledgement on Sponsors‟ Board on-site INR 10,00,000.00 CONFERENCE MOBILE APPLICATION The sponsor will be provided with the following: Company logo on splash screen for Android and I Phone operating systems Company logo and banner on mobile application pages Sponsor‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Program Acknowledgement on Sponsors‟ Board on-site INR 8,00,000.00 INTERNET CAFE The sponsor will be provided with the following: Opportunity to exclusively place sponsor‟s company backdrops, signage's and standees at identified places in the internet café area 9 Sponsor‟s logo on the monitor screen of each computer system Sponsor‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Program Acknowledgement on Sponsors‟ Board on-site INR 15,00,000.00 MEMENTOS TO SPEAKERS The sponsor will be provided with the following: Company logo printed on the gift packet Sponsor‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Program Acknowledgement on Sponsors‟ Board on-site INR 2,00,000.00 each CONFERENCE HELPDESKS (5) The sponsor will be provided with the following: Each helpdesk will have 1 table and 2 chairs 2 standee (6x3 ft) at the counter Signage on the helpdesk with the company logo Sponsor‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Program Acknowledgement on Sponsors‟ Board on-site INR 2,00,000.00 each COMFORT CORNERS (8) The sponsor will be provided with the following: EACH WILL HAVE 6 LONG CHAIRS AT EACH SELECTED SPACE MOBILE/LAPTOP CHARGING POINTS Signage on the stations with company logo Sponsor‟s logo with hyperlink on Conference website Acknowledgement in the Sponsors‟ List in the Program Acknowledgement on Sponsors‟ Board on-site ADVERTISING SPONSORSHIP OPPORTUNITIES Advertisement opportunities are available in the final programme book and the souvenir of the conference. Sponsors are welcome to discuss the tariff with the organizing committee. SPECIAL REQUESTS Sponsorship packages can be arranged to suit the requirement of sponsors. Please feel free to contact the Organizing Committee with your special requests (Contact information provided in the “General Information” section. 10 EXHIBITION Exhibition floor plan is under preparation. Standard unit of exhibition space will be 3 x 3 meters. The price for space is only INR 50,000 per square meter. Tariff for furniture requirements and other incidentals will be extra. Sponsors are requested to contact the organizing committee with their requirements. Exhibition space will be provided first come, first servedbasis. All allotments of exhibition space will be at the discretion of the organizing committee DEADLINES Deadline for submitting sponsorship and exhibition space request is June 20, 2015 in order to exercise the priority. Confirmation letter will be issued before July 15, 2015 on payment of 50% of the sponsorship fee. Full payment of the sponsorship to be made by December 15, 2015. SPONSORSHIP AND EXHIBITION PAYMENT CONDITIONS Payment methods • Electronic transfer • Demand Draft or cheque in favour of ANCIPS 2016. • Bank Transfer Payment details Sponsor/Exhibitor is responsible for all bank transfer fees. It is necessary to enclose a copy of the Payment/Transaction Advice obtained from your bank to identify you and confirm your payment. Bank details – Account Name: ANCIPS-2016 Account Number: Bank Name & Address: IFSC Code: All invoices for exhibition space shall be issued by ANCIPS 2016 in INR. For payments in other currencies, please note the current conversion rate as per RBI would apply. All completed sponsorships / exhibition space booking forms along with Demand Draft / Bank Transfer Payment Transaction Advice must be mailed to: 68th ANCIPS 2016 Neumech Events 908, Chiranjiv Tower – 43 Nehru Place, New Delhi – 110019 Tel: +91 11 46561994, 65698950 Mobile: +91 9717298178, +91 9717298180 Email: desk@conferenceindia.org www.conferenceindia.org 11 Payment terms 50% payable on booking after receipt of the invoice st 50% payable by 31 July 2014 All payments must be received as per the above dates. Should the Sponsor fail to complete payments prior to the commencement of the Conference the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. Cancellation terms Cancellation and changes to your original bookings must be made in writing to Conference Secretariat. If the exhibitor withdraws from the exhibition after signing and returning the booking form, they will be liable to pay the following cancellation fees: On or before 30 th Between 30 st th June 2014: 25% of the total cost June 2014 to 31 st July 2014: 50% of the total cost After 31 July 2014: 100% of the total cost All refunds to be paid 60 days after the closing of the Conference. Terms and Conditions Application to Participate Application to participate will be considered only if submitted on the appropriate forms, duly completed. Booking will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded. In case of acceptance, Sponsor /Exhibitor will be bound by the Terms and Conditions listed in the prospectus and/or contractual agreement. Obligations and Rights of the Exhibitor/Sponsor Booking implies full acceptance by the Exhibitor/Sponsor of the exhibition/sponsorship regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Conference without compensation or refund of sums already paid, and without prejudice to the Exhibitor/Sponsor. By submitting the booking form, the Exhibitor/Sponsor makes a final and irrevocable commitment to occupy the space/items allocated and to maintain his/her installation until the date and time fixed for closure of the event. The Exhibitor/Sponsor may only present on his/her stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited. Obligation and Rights of Organizer The Organizer undertakes to allocate exhibition space/sponsorship items space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of receipt of application forms accompanied by payment. The Organizer reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitors/Sponsors. The Organizer reserves the right to offer to a different firm any stand, space or sponsorship item that has not been occupied by the time the Conference opens, with no obligation to provide compensation to the defaulting Exhibitor / Sponsor. Liability Insurance Equipment and all related display materials installed by Exhibitors / Sponsors are not insured by the Organizer, and the Organizer under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors / Sponsors. The Exhibitor / Sponsor agrees to be responsible for his property and person and for the property and persons of his employees and agents and for any third party who may visit his space through full and comprehensive insurance, and shall hold harmless the Organizer for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy. 12 Exhibition Regulations The Technical Manager, acting under the direction of the Organising Committee, has the final decision as to the acceptability of displays. Exhibitors are not to share with others any space allotted to them without prior written consent by the Technical Manager. The Organiser reserves the right to alter the general layout or limit the space allotted to each Exhibitor / Sponsor, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such an action. Should any contingency prevent the holding of the exhibition, the Organiser will not be held liable for expenses incurred other than the cost of exhibit space rental fees. All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment. Exhibitors are kindly requested to allow sufficient see-through areas, which ensure clear views of surrounding exhibits. In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost and execution of the design, installation and delivery of their display to (and its removal from) the exhibition site. Flammable materials are not to be used. Equipment displayed or demonstrated must be installed with strict adherence to safety measures. Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and their dismantling at the close of the exhibition. No dismantling or packing of the display before the designated hour shall be allowed. It is the Exhibitor‟s responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended, otherwise the Organizer will arrange for their removal at the Exhibitors‟ risk and expense. Exhibitors are obliged to ensure that their stands are permanently staffed during the exhibition opening hours. Exhibition areas and fittings made available to Exhibitors must be handed back in their original condition. In case of damage or loss of equipment provided, or damage to areas occupied, repair and replacement will be charged to the Exhibitor. Any special decoration or fittings must be submitted to the Organizer for prior authorization. Payment is to be made in accordance with the conditions of payment listed in the prospectus. Should the Exhibitor/Sponsor fail to make a payment on time, the Organizer is entitled to terminate the contract, withdraw confirmation of acceptance, make other arrangements for the stand/ sponsorship items or seek compensation for non-fulfillment of contract. Participation by Exhibitors/Sponsors is dependent upon compliance with all rules, regulations and conditions stated herein. Access to the exhibition is authorized on presentation of a badge issued by the Organizer. Exhibitors‟ badges will not be mailed in advance and may be collected from the Registration desk. The Organizer ensures daily cleaning of the aisles. Exhibitors /Sponsors are responsible for the cleaning of their stands. The provision of refreshments for the participants by Exhibitors is only permitted if the catering regulations of the exhibition building concerned are observed. Advertising panels and display are not permitted outside the exhibition areas allotted to Exhibitors. The Organizer will not approve stands, which do not comply with the accepted standards, until the necessary changes have been made. Code of Practice It is the Exhibitor‟s / Sponsor‟s responsibility to comply with the local authority‟s regulations, Ministry of Health and Code of Conduct and Medical Council of India‟s guidelines. Failure to comply with these regulations may not be used as grounds to declare the contract void. Failure to comply with the Rules and Regulations will not expose the Organizer to any suits, demands by the Sponsors/ Exhibitor/ any third party. Force Majeure The Organizer shall not be deemed in breach of this Agreement, or otherwise be held liable to the Exhibitor/Sponsor, by reason of any delay in performance, or non-performance of any of its obligations hereunder where such delay or non-performance is caused by any Force Majeure. Where the Force Majeure in question prevails for a continuous period of more than 30 days, the parties shall enter into bona fide discussions with a view to alleviating its effects, or to agreeing upon alternative arrangements as may be fair and reasonable. Should the parties be unable to agree on a solution, either party shall be entitled to terminate this Agreement whereupon all monies due from either party as at the date of termination shall be paid over to the other party. The parties shall remain liable for all breaches occurring prior to such termination. In this Agreement, “Force Majeure” means any occurrence, event or condition beyond the reasonable control of the Organizer and which results in or causes the failure of the Organizer to perform any one or more of its obligations under this Agreement, and without prejudice to the generality of the foregoing, shall include acts of God, war or threat of war or violence, terrorist act, act of public enemy, insurrection, state of emergency, civil commotion, riots, strikes, lockouts, embargoes, 13 shortages of labor, water or power reasonably necessary in connection with the Conference, flood, storms, tempest, unavoidable casualties, failure of or refusal by any applicable governmental authority to issue all requisite approvals, suspension termination or revocation of any approvals required, outbreak of infectious disease and any other similar event. CONTACT US Conference Secretariat 68 th ANCIPS 2016 Neumech Events 908, Chiranjiv Tower – 43 Nehru Place, New Delhi – 110019 Tel: +91 11 46561994, 65698950 Mobile: +91 9717298178, +91 9717298180 Email: desk@conferenceindia.org www.conferenceindia.org Email: ancips2016@gmail.com Website: www.ancips2016.com 14
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