01 Canvass Schedule rev_04.xlsx
CHICAGO BOARD OF ELECTION COMMISSIONERS FOURTH REVISED PRE-‐ELECTION AND CANVASS SCHEDULE* April 7, 2015 Municipal Runoff / Supplementary Aldermanic Election 4/20/15 Day Thursday Date March 5, 2015 Time 9:00 AM Location 2nd Floor Warehouse *** Thursday April 2, 2015 10:00 AM 6th Floor Central Office ** Saturday April 4, 2015 9:00 AM Lower Level Conference Room Central Office Task Commence pre-election logic and accuracy testing (Pre-LAT) of Grace Period, Early Voting and precinct voting equipment Public test of voting equipment and central computer system and procedures for the canvass of election results Make replacement ballots (Day 1) Project Manager Computer Department Kelly Bateman/Computer Department Dawn Downs Prepare absentee ballots w/ header cards (Day 1) Monday April 6, 2015 7:00 PM 6th Floor Central Office 1:00 PM Lower Level Conference Room Central Office Commence copying and uploading data from early voting/grace period voting touchscreen memory sticks used at 51 early voting sites to WinEDS (no tabulation of results until after 7:00 p.m. Election Day) Make replacement ballots (Day 2) Computer Department Dawn Downs Prepare absentee ballots w/ header cards (Day 2) Tuesday Wednesday April 7, 2015 April 8, 2015 01 Canvass Schedule rev_04.xlsx 9:00 AM 7:00 PM Lower Level Conference Room Central Office 8th Floor Central Office 7:00 PM 6th Floor Central Office 9:00 AM 6th Floor Central Office 1:00 PM 2nd Floor Warehouse Insert absentee ballots into 400C (no tabulation of results until after 7:00 PM) Board convenes and adopts rules of procedure for canvass Begin tabulation of absentee ballots from 400C results cartridges Begin tabulation of grace period, early voting and in-office absentee ballots Begin entry of provisional voters' information Dawn Downs Retabulation of ballots in precincts where check of totals indicates obvious discrepancies Kelly Bateman General Counsel Computer Department Charles Holiday CHICAGO BOARD OF ELECTION COMMISSIONERS FOURTH REVISED PRE-‐ELECTION AND CANVASS SCHEDULE* April 7, 2015 Municipal Runoff / Supplementary Aldermanic Election 4/20/15 Day Thursday Friday Saturday Date April 9, 2015 April 10, 2015 April 11, 2015 Time 9:00 AM Location 2nd Floor Warehouse 9:30 AM Lower Level Conference Room Central Office 9:00 AM 6th Floor Central Office 9:00 AM 2nd Floor Warehouse 9:30 AM Lower Level Conference Room Central Office 9:00 AM 6th Floor Central Office 10:00 AM Lower Level Conference Room Central Office Task Project Manager Continue retabulation of ballots in precincts where Kelly Bateman check of totals indicates obvious discrepancies (if necessary) Replace defective ballots (Day 1) Dawn Downs Process absentee ballots arriving in mail on or after Election Day (Day 1) Review appeals of rejected absentee ballots (if available) (Day 1) Insert valid absentee ballots into 400C and tabulate results Begin validation of provisional ballots Sue Perez, Sandra Aspera Continue retabulation of ballots in precincts where Kelly Bateman check of totals indicates obvious discrepancies (if necessary) Replace defective ballots (Day 2) (if necessary) Dawn Downs Process absentee ballots arriving in mail on or after Election Day (Day 2) (if necessary) Review appeals of rejected absentee ballots (if available) (Day 2) (if necessary) Insert valid absentee ballots into 400C and tabulate results (if necessary) Continue validation of provisional ballots Replace defective ballots (Day 3) Process absentee ballots arriving in mail on or after Election Day (Day 3) Review appeals of rejected absentee ballots (if available) (Day 3) 01 Canvass Schedule rev_04.xlsx Sue Perez, Sandra Aspera Dawn Downs CHICAGO BOARD OF ELECTION COMMISSIONERS FOURTH REVISED PRE-‐ELECTION AND CANVASS SCHEDULE* April 7, 2015 Municipal Runoff / Supplementary Aldermanic Election 4/20/15 Day Saturday Date April 11, 2015 Time Location 10:00 AM Sunday April 12, 2015 9:00 AM 6th Floor Central Office Monday April 13, 2015 9:00 AM 6th Floor Central Office 9:00 AM Lower Level Conference Room Central Office 6th Floor Central Office Tuesday Wednesday April 14, 2015 April 15, 2015 5:00 PM 1:00 PM Lower Level Conference Room Central Office 9:00 AM 2nd Floor Warehouse 1:00 PM 8th Floor Room across from Elevators Central Office Lower Level Conference Room Central Office Thursday April 16, 2015 1:00 PM Lower Level Conference Room Central Office Friday April 17, 2015 1:00 PM Lower Level Conference Room Central Office Monday April 20, 2015 9:00 AM Lower Level Conference Room Central Office 01 Canvass Schedule rev_04.xlsx Task Insert valid absentee ballots into 400C and tabulate results Continue validation of provisional ballots (if necessary) Continue validation of provisional ballots (if necessary) Begin verification of preliminary and unofficial vote totals Deadline for provisional voters to submit additional information in support of provisional ballots Check absentee ballots arriving in mail for timeliness, conduct Agilis run (if necessary -- call 312-269-3266 after 11:00 AM for status) Start audit / retabulation of ballots cast in 5% of precincts on Election Day and of 5% of Early Voting ballots Absentee Provisional Resolution Check absentee ballots arriving in mail for timeliness, conduct Agilis run (if necessary -- call 312-269-3266 after 11:00 AM for status) Check absentee ballots arriving in mail for timeliness, conduct Agilis run (if necessary -- call 312-269-3266 after 11:00 AM for status) Check absentee ballots arriving in mail for timeliness, conduct Agilis run (if necessary -- call 312-269-3266 after 11:00 AM for status) Remake valid provisional ballots cast in incorrect precinct Insert valid Provisional Ballots into 400C (no tabulation at this time) Project Manager Sue Perez, Sandra Aspera Sue Perez, Sandra Aspera Charles Holiday Sue Perez, Sandra Aspera Dawn Downs Kelly Bateman Jeff Fedderke, John Powell Dawn Downs Dawn Downs Dawn Downs Sue Perez, Sandra Aspera CHICAGO BOARD OF ELECTION COMMISSIONERS FOURTH REVISED PRE-‐ELECTION AND CANVASS SCHEDULE* April 7, 2015 Municipal Runoff / Supplementary Aldermanic Election 4/20/15 Day Monday Tuesday Date April 20, 2015 April 21, 2015 Time 9:00 AM Location Task 8th Floor Board Conference Room Make replacement ballots for military and overseas absentee ballots (Day 3) Review appeals of rejected absentee ballots (Day 4) 11:00 AM Lower Level Conference Room Check absentee ballots arriving in mail for Central Office timeliness, conduct Agilis run (if necessary -- call 312-269-3266 for status) Process absentee ballots arriving in mail on or after Election Day (Day 4) 9:00 AM 2nd Floor Warehouse If necessary, continue retabulation of ballots in precincts where check of totals indicates obvious discrepancies 9:30 AM 6th Floor Central Office If necessary, continue verification of preliminary and unofficial vote totals 11:00 AM Lower Level Conference Room Check absentee ballots arriving in mail for Central Office timeliness, conduct Agilis run (if necessary) 12:00 Lower Level Conference Room Review appeals of rejected absentee ballots (Day Noon Central Office 4) Replace defective ballots, including military/overseas ballots (Day 4, if necessary) Process absentee ballots arriving in mail on or after Election Day (Day 5) Insert valid absentee ballots into 400C and tabulate results 1:00 PM 6th Floor Central Office Upload valid Provisional Ballots results into central computer for tabulation 10:00 AM 6th Floor Central Office Standby to reconcile vote differences Project Manager Dawn Downs Dawn Downs Kelly Bateman Charles Holiday Dawn Downs Computer Department Wednesday April 22, 2015 Computer Department Thursday April 23, 2015 9:00 AM 8th Floor Conference Room Proclamation of official election results for all Computer Central Office candidates Department * The Board may, in its discretion, modify the date and time for performing any activity described herein, except that the Board may not extend the last day for proclaiming the final totals and results of the election. 01 Canvass Schedule rev_04.xlsx 4/20/15 CHICAGO BOARD OF ELECTION COMMISSIONERS FOURTH REVISED PRE-‐ELECTION AND CANVASS SCHEDULE* April 7, 2015 Municipal Runoff / Supplementary Aldermanic Election Day Date Time Location Task ** References to the "Central Office" mean the Board's offices at 69 West Washington Street, Chicago, Illinois *** References to the "Warehouse" mean the Board's warehouse facilities at 1819-1869 W. Pershing Road, Chicago, Illinois **** Revisions from previous versions are shown in Bold type 01 Canvass Schedule rev_04.xlsx Project Manager
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