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Administrator Manual
Version 6.1
Table of Contents
Administrator Option Screen
Sales Screen
Search Sales – for finding past sales
Pay Account – for Paying outstanding accounts
Paid in or Out – Petty Cash in out
End of Day – Running end of day
End of Month – Runs PDF format report
Accounts Utility – Enter New Accounts etc
Go to Stock Item – Enter all required Stock Fields
Go to Stock Report – Allows to run Stock reports + Labels
Go to Sales Report – Allows to run Sales Report
Go to Back Office Utility – Change options on the system – Consult Astersystems before making Changes
Configuration – Setup Database and Printers
How to start astersystems pos
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Copyright Aster Cash Registers Ltd - 2015
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Main Opening Screen
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Administrator Options
Select Administrator
Please read Help menu on screen
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Administrator Screen
Select Option Required
or Press Clerk or Table to Enter Sales Mode
Please read Help menu on screen
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Sales Screen
Sales Screen can vary depending on options selected
ie Bar , Restaurant or as Scanning Screen as displayed
Please read Help menu on screen
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Search Sales Screen
Key in Receipt No or Scan Receipt Barcode
or Press Search if no Receipt
Please read Help menu on screen
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Search Sales Screen – no receipt
1. Select Date Range – Start – End Date
2. Run Report
3. Select Receipt to print Off
Please read Help menu on screen
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Search Sales Screen options
1. Press Print Receipt
2. or Edit
3. or Refund The Sale
Please read Help menu on screen
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Pay Accounts Screen
1. Press to Find A/c
2. then press Pay account
Please read Help menu on screen
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Paid In / Out Screen
Enter amount and press Save
Please read Help menu on screen
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End of Day Screen
1. Read the Screen
2. and Press End of Day to print Totals
Please read Help menu on screen
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End of Month Screen
1. Select Start – End Date
2. Then Run Report
3. Click USB Icon to save report to hard Drive
Please read Help menu on screen
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Accounts Utility Screen
1. Select New Account to create a new account
2. Reports section
3. Select required report and run
Please read Help menu on screen
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New Account Screen
1. Select New to Create a new account
2. Press Save when finished
Please read Help menu on screen
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Go To Stock Item Screen
1.
Set up Departments
2.
Set up Vat rate
3.
Set up Stock Items
Please read Help menu on screen
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Change or Add Departments Screen
Click New to create a new department
read blue help menu for bar/restaurant
or read green help menu for scanning
Please read Help menu on screen
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Change or Add Vate Rate Screen
Enter Rate in required field and Save
Please read Help menu on screen
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Create or Change Stock Item Screen
1. Click New to enter a New procduct
2. enter in data into the 6 fields
3. Reference = plu no or barcode no
4. Name = Description of product
5. Barcode = scan barcode or enter plu no for bar mode
6. Department = allocate a departmen
7. Select Vat = vat 20 or zero option
8. Sell price + vat = what you sell it for
9. Press Save to save record
Please read Help menu on screen
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Create or Change Stock Item Options
Enter Picture
used for bar/restaurant
ie picture of a pint of beer or a bag of chips etc
Please read Help menu on screen
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Create or Change Stock Item Options
Add-On-In Order =KP commands
Display Products in Order = arrange items on sales screen
Please read Help menu on screen
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Create or Change Stock Item Options
Commands = special command for products
Send – KP – Bar
copies of commands for bar etc
ie sending to kitchen
Send-Retail
copies of commands for retail
ie buy on get one free
Please read Help menu on screen
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Add-On Step1 - Screen
Click New to Enter New Title
Please read Help menu on screen
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Add – On Step2 Screen
Click New to Enter Header
Click Save
Please read Help menu on screen
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Add-On Step3 Screen
Click New to Enter Header
Click Save
Please read Help menu on screen
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Add-On-Step4 Screen
Click New to Enter Header
Click Save
Please read Help menu on screen
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Allocate Add-on to stock item Screen
1. Select Add-On-In Order Screen
2. Then Select Add-on step3 – Header
3. Click Save
Please read Help menu on screen
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Enter Stock In -Out Screen
Enter Stock for items on Main Screen
1. Enter quantity
2. Press Item
3. Press Pay
Please read Help menu on screen
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Enter Stock In -Out Screen
Enter Stock for Scanning items
1. Press New
2. Select Barcode and Scan Item
3. Enter amount in unit field
4. Press Save
Please read Help menu on screen
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Go to Stock Report Screen
1. Select Report To Run
2. Enter Start date – End date
3. Then Run report
Please read Help menu on screen
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Product Labels Screen
Run Report = Displays Report
Please read Help menu on screen
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Labels Shelf Edge Screen
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Go to Sales- Report Screen
1. Select Sales Report
2. Run Report
Please read Help menu on screen
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Go to Back Office Utilities Screen
Select required option
Please read Help menu on screen
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Enter Admin,Manager password Screen
1. Select Administrator
2. Press Password
3. Enter password
4. Press enter
5. Click Save
Please read Help menu on screen
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Change Admin etc option Screen
Consult AsterSystems before changing options
Please read Help menu on screen
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Change AsterSystems Option Screen
Consult AsterSystems before changing options
Please read Help menu on screen
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Change or Add Floors Screen
Consult AsterSystems before changing floors
Please read Help menu on screen
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Change or Add Tables- Clerks Screen
Consult AsterSystems before changing floors
Please read Help menu on screen
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Configuration Screen
Consult AsterSystems before changing floors
DO NOT CHANGE WITHOUT BACKING UP DATA
Please read Help menu on screen
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How to start astersystems pos
Version 6.1
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Windows Start up Screen
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Main Welcome Screen
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Main Log on Screen - Press Sale
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Enter Sale Screen
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Process a Sale Step1
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Process a Sale Step2
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Process a Sale Step3
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Process a Sale Step4 – Open Item
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Process a Sale Step5 – Pay
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Process a Sale Step6 – Payment Screen
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Process a Sale Step7 – Change Screen
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Exit Screen
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Exit Screen
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Close/Exit Program
Press Close/Exit
to leave program or Press Shutdown Windows to switch off PC
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Bar Sales Screen
Example of a Bar Screen layout
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Restaurant Sales Screen
Example of a Restaurant Screen layout –sending to KP/Bar printers
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Wide Screen Tablet Sales Screen
Example of a Windows 8.1 - Wide Screen Tablet Layout
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AsterSystems Pos 6.1
Further Support
Tel: 01224 875171
Email: info@astersystems.co.uk
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