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Monona Invite
Sunday, April 19, 2015
Camp Randall Rowing Club, Inc.
Brittingham Boathouse
617 North Shore Drive
Madison, WI 53703
I.
GENERAL
The “Monona Invite” (event) will be held on Sunday, April 19th, 2015.
The staging area is located at the Brittingham Boathouse, 617 North
Shore Drive, Madison, WI 53703 and the races are on Lake Monona.
The Clubs participating in the event are the Chicago Rowing Federation,
St. Louis Rowing Club, the Milwaukee Rowing Club Juniors, New Trier
High School, and Camp Randall Rowing Club. The site will be setup on
Saturday morning and completed early on Sunday morning. The crews
will unload their boats, tents, oars etc. at the Brittingham Boathouse.
Approximately 500 high school athletes will compete in the event,
including Camp Randall Rowing Club’s (CRRC) rowers. All of the crews
will store their trailers, racing shells/oars/tents, etc. at the
boathouse/parking lot and the crews will launch their shells from and
return to the Brittingham Boathouse. A copy of the boathouse site plan is
attached.
On Sunday, the races start at about 10:30 AM and should conclude at
about 3 PM. A copy of the tentative schedule is attached.
Weather permitting; the racecourse will be located on Lake Monona along
Law Park near the Monona Terrace convention center. A copy of the
racecourse is attached.
Visiting spectators are directed to park in the Monona Terrace convention
center parking lot/ramp. In the event of unfavorable winds, the race
course will be relocated to either Olbrich Park or Olin Park.
II.
PURPOSE
A.
This emergency action plan predetermines actions to take
before and during the “Monona Invite” in response to an
emergency or otherwise hazardous condition. These actions
will be taken by organizers, volunteer staff, coaches, athletes,
USRowing officials and attendees. These actions represent
those required prior to the event in preparation for and those
required during an emergency.
B.
C.
III.
Flexibility must be exercised when implementing this plan
because of the wide variety of potential hazards that exist for
this event. These hazards include, but are not limited to, Fire,
Medical Emergencies, Severe Weather, or situations where Law
Enforcement is required.
Special Risk Considerations which may affect the required
fire/medical resources needed include but are not limited to:
1. Location/Lake Monona
2. Weather/Time of Year (April)
ASSUMPTIONS
The possibility of an occurrence of an emergency is present at this event.
The types of emergencies possible are various and could require the
response of Fire & Rescue, Emergency Medical Services, and Police.
IV.
BASIC PLAN
A.
Emergency Action Plan (EAP) Event Representative
The event representatives will be identified as the point
of contact for all communications regarding the event. The
persons identified as PRIMARY CONTACTS are:
-Land Based Coordinators: Melissa Waldvogel (608)
575-0031 and/or Erika Olson (608) 225-3000
-Water Based Coordinator: Leslie Dressler, (608) 213-5130
-USRowing Official: Dennis Kaderabek, (815) 218-5090
B.
Emergency Notification
1. In the event of an emergency, notification of the
emergency will be through the use of 911. The caller
should have the following information available to the 911
operator: nature of emergency, location, and contact
person with callback number.
2. We will not have on-site EMS
3. We will not have on-site Police or Security
4. We will have members of the Madison Firefighters Lake
Rescue team on the racecourse.
C.
Safety Plan
1. Event Command. Command Posts will be located in a
Brittingham Boathouse at the staging area and at the tent
near Finish Line area. If a major emergency incident
occurs, 911 will be contacted and the incident will be
handled by the Madison Police and the Madison Fire once
the emergency personnel arrive on the scene.
2. Communications. 2-way event portable radios will be used
for regatta communications. The launches on the
3.
4.
5.
6.
7.
8.
9.
racecourse will be equipped with handheld radios,
including the Madison Firefighter Lake Rescue launch. A
land based radio base station is located at the Finish Line
area and a radio base station is located at the Brittingham
Boathouse. A copy of the locations of the 2-way event
handheld and base station radios is attached.
Madison Fire Department and Madison Police Department
will also use their own radio communication system as
needed.
Cell Phones. A list of volunteer event staff cell phone
numbers is prepared and circulated among the volunteers.
Cell phones will also be used to communicate between
volunteer event staff.
Megaphones. Handheld megaphones are used by the
Officials at the Finish Line area and by the Dockmaster at
the Brittingham Boathouse.
Trained Personnel. All CRRC coaches are First Aid/CPR
through the American Red Cross.
USRowing Registered Regatta. The Monona Invite is a
registered USRowing regatta. Three USRowing officials,
including one referee trainee will attend the event. The
USRowing officials monitor the entire regatta. The chief
official prepares and files an USRowing Registered
Regatta Safety Checklist regarding CRRC’s compliance
with USRowing’s rules and safety requirements. A copy of
the USRowing Registered Regatta Safety Checklist is
attached.
First Aid Station. The First Aid Station is located at the
Brittingham Boathouse. It is supplied with water.
Personnel are also equipped with basic first aid supplies
and a 2-way event portable radio to contact
the USRowing Officials, the land based coordinator, the on
water coordinator, Madison Firefighter Lake rescue launch,
the Finish Line and the other racecourse launches, as
needed.
Racecourse Launches. Excluding the Madison Firefighters
Lake Rescue launch, six launches will be on the
racecourse. Two launches will follow the shells down the
racecourse. Two launches are on the racecourse as safety
launches and two launches are positioned at the John
Nolen Bridge to guide the shells though the bridge. All of
the racecourse launches are equipped with a paddle and
life jackets for launch drivers/occupants plus 9 crew
members, a first aid kit, space blankets and a throw line.
D.
Severe Weather
1. Weather forecasts and current conditions are monitored
through the National Weather Service’s Madison Weather
Forecast web site at
http://forecast.weather.gov/MapClick.php?CityName=Madi
son&state=WI&site=MKX&textField1=43.0798&textField2=
-89.3875&e=0
2. Before the event. If severe weather is predicted prior to the
event, Leslie Dressler and Dennis Kaderabek will evaluate
the conditions and determine if the event will remain
scheduled and will be responsible to monitor the weather
conditions before and during the event.
3. During the event. If severe weather occurs during the
event, Leslie Dressler and Dennis Kaderabek will make
notification to those attending the event that a hazardous
weather condition exists and direct them to shelter.
4. Severe Weather. In the event of severe weather, crews on
the water will be directed to move to the shoreline;
attendees at the boathouse will be directed to move across
North Shore Drive to the Findorff underground parking lot;
and attendees located along the racecourse will be
directed to the Monona Convention Center.
5. Lightening. This event will follow the 30-30 Rule for
lightning. If lightning is observed and thunder is heard
within 30 seconds, the event will be delayed until 30
minutes have passed since thunder was last heard.
E.
Fire
1. All event staff will be instructed on the safe use of Portable
Fire Extinguishers.
2. If cooking is intended, you must contact the fire department
and a) Must have a valid fire extinguisher, 2A10BC
b) Each space is allowed 1 LP tank per cooking device.
All LP tanks are to be secured in an approved manner
(tied, strapped, chained, etc.)
c) No cooking shall be allowed under a tent. Cooking
shall be a minimum of 20’ away from tents/canopies.
d) Cooking must be on a non-combustible surface
(grease collection material generally required under
cooking and food service areas)
4. Should an incident occur that requires the Fire
Department, 911 will be utilized to request this resource.
The caller should have the following information available
to the 911 operator: nature of emergency, location, and
contact person with callback number.
V.
F.
Medical Emergencies
1. As with any outdoor event, there is potential for injury to the
participants. The types of injuries are various and include
those that are hypothermic cold water related, heat related as
well as traumatic injuries.
2. Should an incident occur that requires Emergency Medical
Services to be called to this event, the caller will have the
following information available to give to the 911 Center:
a) nature of emergency b)
precise location
c) contact person with callback number
G.
Law Enforcement
1. No need for constant Law Enforcement presence is required
for this event. Event representatives shall contact the Police
Department to determine if there is a need for Law
Enforcement presence at this event
2. Should an incident occur that requires Law Enforcement, to
be called to this event, the caller will have the following
information available to give to the 911 Center:
a) nature of emergency b)
precise location
c) contact person with callback number
H.
Emergency Vehicle Access
1. Access for Emergency Vehicles will be maintained at all
times.
2. 20’ Fire Lanes are required to be kept open at events.
3. Participants and spectators will be directed to park in
approved areas and not to obstruct protective features,
sidewalks or public throughways.
4. Crowd control will be managed by CRRC volunteer staff
5. Parking for participant and staff vehicles will be at the
Brittingham Boathouse parking lot, the Brittingham Bathhouse
parking lot. Busses will be directed to park at Brittingham
Park.
6. Parking for attendee vehicles will be at the Monona
Terrace Convention Center
Contact Information
On Land
Contact
On Water
Contact
US ROWING
OFFICIAL
CONTACT
Melissa Waldvogel / Erika
Olson
LESLIE
DRESSLER
Dennis
Kaderabek,
608-575-0031
608-225-3000
608-213-5130
815-218-5090
Emergency
VI.
Dane
County 911
Center
911
Madison Fire Department
Non-Emergency
Fire Inspector
Jerry McMullen
Division Chief
Ron Schwenn
(608) 266-4420
(608) 266-4420
Madison Police Department
Non-Emergency
Lieutenant Carl Strasburg
Lieutenant David McCaw
(608) 261-9686
(608) 261-9694
Notifications
In addition to notifying the visiting Clubs, CRRC notified the
following about the Monona Invite:
1.
Madison Parks Division Superintendent (Eric Knepp)
2.
South Madison Police District Captain (Capt. Joe
Balles)
3.
J.H. Findorff & Son Inc., re: parking (John Feller,
Director of Project Management 608-444-9051/Direct:
608-442-7350)
4.
Monona Bay Neighborhood Association
5.
Alderpersons: District 4 (Mike Verveer) & District 13
(Lucas Dailey)
6.
Madison Firefighter- Lake Rescue Team SCUBA
(Ernie Martinez, EMartinez@cityofmadison.com (608)
575-4942)
7.
Port-a-potty delivered Strander Sanitation (Rita 608592-5808)
8.
Madison Area Sports Commission - Jamie Patrick;
Downtown Madison Inc. - John Cerniglia
9.
Local Fisherman - Yahara Fishing Club; Capital City
Muskies
10.
Ski Clubs-UW Ski Team; Mad-City Ski Team
11.
DNR; Coast Guard Auxiliary; Dane County Lake
Patrol
12.
Digger’s Hotline (800-242-8511 or
http://www.mge.com/safety-outages/diggers-
13.
hotline.htm
Local Hospitals: Emergency Room Charge Nurses:
Meriter- (608) 417-6000, Kari Hall
khall@meriter.com
St Mary’s- (608) 258-6800, Christopher Clay
Christopher_clay@ssmhc.com
UW-Hospital – (608)262-2398, Karen Barton
kbarton2@uwhealth.org
Monona
Invite
Sched
ule
Rowers
Report to the Boathouse
Sunday 4/19/15, by 8:30am
Volunteer Staff
Report to the Boathouse
Saturday, 4/18/15; 10am to noon; for pre-race training
Sunday 4/19/15, from 6:30 am - 3:00 pm.
Coaches & Coxswains & Officials meeting
Brittingham Boathouse
Sunday, 4/19/15; 9:30 am
(Tentative) Event Schedule to begin at 10:30; races start every 12 minutes thereafter
G1N4
BLtV8
GLtV8
B2V4
B2N8
G2N4
B1N8
B3V8
G3V8
BLtV4
G2V4
G1V4
B2N4
G2N8
B1N4
G1N8
B2V8
G2V8
G1V8
B1V8
G1LtV4
(G2LtV4) ?
USRowing Registered Regatta Safety Checklist
Regatta
Date
All
YES/NO
Were the number and quality of launches, as pre-agreed with
the local organizing committee, present and operational?
All
YES/NO
Were all launches on the water stocked with a paddle and
personal flotation devices for all persons in the launch, plus
two extra PFDs?
All
YES/NO
Were there enough operational radios/walkie-talkies for at least
one of the referee launches following each race and were they
in contact with a fixed shore installation?
All
YES/NO
Was there telephone communications present at a fixed shore
installation?
All
YES/NO
Was there an identifiable and adequate first aid installation at
the regatta site?
All
YES/NO
Were drinking water, ice, blankets, and adequate sanitation
facilities provided as each regatta site?
All
YES/NO
Was there an illustration of the course posted before and during
the regatta, which showed the traffic pattern and any known
hazards, or areas where problems are likely to occur?
All
YES/NO
Were local regatta rules, traffic patterns, and safety provisions
included in each competing club’s information packet?
All
YES/NO
If the course was not reserved for regatta use only, were
adequate measures taken to ensure safety?
All
YES/NO
Were hazardous spots conspicuously marked on the water?
All
YES/NO
Did each shell have a bow ball or an equivalent, and was the
dockmaster instructed to check each boat for quick release
footgear or heels attached with strings to allow quick release?
All
YES/NO
Was the dockmaster instructed to check each boat in which the
body of the coxswain was enclosed or partially enclosed within
the hull to make sure it met the required standards?
Sprint
YES/NO
Were there a minimum of five referees, and was the chief
referee fully licensed? (In the case of dual races, the number
may be amended to three referees?
All
YES/NO
Were all rules enforced? List any rules which were modified
or waived.
All
YES/NO
Was at least one fully staffed reserve launch available on the
water in the event of problems?
All
YES/NO
Were marshal boats provided to monitor safety in the warm-up
area and/or at spots where the racecourse should be crossed?
All
YES/NO
Did the LOC obtain weather updates?
All
YES/NO
Were there plans for emergencies and was the staff trained to
handle them?
Sprint
YES/NO
Was each race coming down the course accompanied by at
least one referee launch?
Sprint
YES/NO
Was each race coming down the course observed by a second
launch, in addition to the referee launch? (Additions or
combinations of referee launches and safety launches are
permitted at the discretion of the chief referee.)
Head
YES/NO
Could the chief referee (at her/his discretion) either directly
observe or monitor via other race officials or marshals
a.
b.
c.
d.
Open
YES/NO
Signed
The assembling of shells in the staging areas?
The starting of each shell?
The actual rowing over the course?
The finish?
Was each open water boat equipped with personal flotation
devices in sufficient number to accommodate every
competitor?
Date
Printed Name of Official
The safety checklist should be completed by the chief referee on the day of the regatta and returned
to USRowing within five days after the regatta. The questions are divided into pre-regatta and
regatta categories. Pre-regatta questions are those areas that need to be confirmed before the event
takes place. Regatta questions are the areas that are addressed during the regatta.
Notice to chief referee: Please contact USRowing within one working day if there were any accidents
resulting in bodily injury. USRowing can be reached by email at members@usrowing.org or by
calling the toll-free number at 1-800-314-4769.
Please use the space below or an additional sheet of paper to relate any comments, details or accidents or
discussion regarding "No" answers.
Top photo: Law Park Race Course Area
Bottom photo: Brittingham Boathouse Area