A Guide to Sage One Accounts

A Guide to Sage One
Accounts
A guide to Sage One
Accounts
A guide to Sage One
Accounts
About Sage One
Introducing Sage One Accounts
Sage One is a series of online services
for small business owners and their
accountants, allowing them to
manage their business finances.
Sage One Accounts is an online
accounting service for small business
owners who want greater control of their
finances, but don’t necessarily have
an accounting background or time for
software training.
Sage understands small businesses
Over three quarters of a million UK
businesses use Sage software;
companies of all shapes and sizes,
from start-ups to companies on the
FTSE 100. The majority of Sage
customers are small businesses,
and Sage have thousands of
conversations a day with them.
A brief history
Sage started selling accountancy
software thirty years ago and since
then has grown to be the only
technology company on the FTSE 100.
Sage has a certain amount of heritage
and is a brand trusted by many.
Accessing it couldn’t be easier; all you
need is an internet connection and a
current internet browser – you don’t
need to install anything.
Become more organised and run your
business effectively. If your accountant
uses Sage One you can collaborate
online in real time.
Benefits of working online with your
accountant
Sage One Accounts can make working
with your accountant easier too.
It’s online so they can access your
financial information immediately if
you let them, which means you could
save time as there’ll be no more trips
to the accountant’s office with your
receipts.
Your accountant can access your data
in real time to make sure it’s accurate
and compliant.
They can enter any adjustments needed,
or run management reports, and they
can even check your VAT Returns or
submit these for you. They have the
tools to help you manage every aspect
of your business accounts.
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A guide to Sage One
Accounts
With Sage One Accounts
you can
• S
tart working immediately, taking
only a few minutes to sign up
• Import
your contacts, products
and services information
• Calculate your VAT Returns easily
• S
ubmit your VAT Return online to
HMRC directly
• Calculate
your VAT on the Standard,
Cash Accounting or the Flat Rate
schemes
• C
reate and email great-looking sales
invoices direct to your customers
• Track
your business expenses
and purchase invoices
• Produce
profit and loss and balance
sheet reports
• Perform Bank Reconciliations
• Record credit notes
• R
ecord contacts details and make
notes on each record
• A
utomate your recurring income
and expenses
• S
end customer statements by
email automatically each month
• Enter
multiple ‘batch’ payments
against outstanding invoices
• Connect
with Sage Pay to take faster
customer payments
• Seamlessly
integrate with Sage One
Payroll and reduce the duplication
of work
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Further benefits
Manage your sales
Because the service is online, you will
always be using the most up-to-date
version of Sage One Accounts, as
Sage will automatically take care of
any updates for you.
Generate invoices using great looking
templates and upload your company
logos before you send them to
customers. You can print or email
invoices directly to customers as PDF
files. Easily record sales credit notes
against invoices and add in discounts
where needed.
No training or prior bookkeeping
experience is needed; simply start
using the service straight away.
Have peace of mind that if you do
need any support you can contact
Sage’s 24/7 customer service
team on 0845 111 6611 with your
questions, or send an email to
support@sageone.com.
If you prefer you can make use of
the Sage One online help centre at
uk.sageone.com/help where you
can view the step-by-step articles
or watch video tutorials.
Enter your sales as bank or cash
transactions. Then record any cash
deposits you make as you pay them
into the bank.
Automate recurring income transactions
and have Sage One post these for you;
saving you time.
Use the batch payments feature to
record payment against multiple
outstanding invoices in one go.
Manage your expenses
Manage your VAT
Paying your VAT on time and accurately
is important. Sage One Accounts
calculates your VAT based on the
information you enter. Once it’s
calculated you can submit it online
in a few clicks.
Sage One can calculate VAT on all of
the main schemes for small businesses,
including Flat Rate.
Sage One Accounts can also cope with
changes to your VAT scheme, so if you
start using it and you’re not registered
you can tell Sage One Accounts when
you become registered. Also, when the
VAT rates change, Sage One Accounts
can cope with that and easily change
rates automatically with no effort
required from you.
Record purchase invoices directly
against your suppliers and also any
expenses that you don’t receive invoices
for using the Other Expenses feature.
You can set up recurring expenses and
have Sage One Accounts automatically
enter these for you as they occur.
Manage your bank
Keep on top of your bank accounts
by reconciling your bank statements
against the information in Sage One
Accounts, to make sure everything
is accurate and up to date using a
step-by-step process.
Enter your sales as bank or cash
transactions. Then record any cash
deposits you make as you pay them
into the bank.
A guide to Sage One
Accounts
Summary
Integrate with Sage One Payroll
Support
Each time you sign in you’ll view the
summary screen, which shows how
your business is performing at a glance.
Get a quick snapshot of the sales you’ve
made for the current month and as a
year-to-date figure. See the expenses
you’ve incurred and view a profit or loss
figure for the month and year to date.
If you have staff then you can use
Sage One Payroll to manage up to
5, 10 or 15 employees.
Sage understand that your priority is
running your business and want to make
your life easier in doing so, which is why
there are a number of options available
when it comes to getting help with
Sage One.
This summary also shows a graph
detailing your current bank balance, so
you can easily see your cash position.
View a countdown to your next VAT
period end date (for businesses who
are VAT registered) to reduce the risk
of missing important deadlines.
See your top 5 unpaid sales invoices
so you can track who owes you money,
how much they owe you and how long
they have left before the payment is
due (or if the payment is overdue).
Contacts
Keep track of your customers and
suppliers and search for individual
contacts to find important information
quickly using the dynamic search
option. Record specific information
about your contacts and view their
records with just one click.
View customer and supplier statements
and even get Sage One to email
customer statements direct to your
customers automatically each month.
Sage One Accounts and Sage One
Payroll integrate seamlessly so when
you process your pay in Sage One
Payroll, it automatically updates your
accounts with the correct information;
removing the duplication of work and
manual input.
Connect with Sage Pay
Speed up your cash flow by connecting
Sage One Accounts with Sage Pay.
This will add a clickable “Pay Now”
button to the invoices you email
customers, allowing them to pay online
immediately or alternatively take card
payments over the phone.
You must have a Sage Pay account to
connect the services but if you don’t
have one already its really easy to
get one.
Security
Sage One will give you the confidence
that your business information is secure.
With a series of policies and practices
in place, you can rest assured that your
data is safe.
The first thing Sage will do to protect
your data is ensure all transmission
of data between you and Sage One is
encrypted; using the same standard of
security as online banking. This stops
people from being able to view the
information you’re sending over
the internet.
24/7 telephone support
You probably don’t just work ‘9 to 5’,
which is why the Sage One customer
service team is ready to take your call
24 hours a day, 365 days a year on
0845 111 66 11 - the call will always
be answered by a real person at
Sage’s UK office.
Email
If you don’t want to pick up the
phone, you can email your question
to support@sageone.com and the
Sage One support team will get back
to you as soon as possible.
Online Help Centre
The online help centre is full of step-bystep help articles and guides to help
you with the features of Sage One.
There is also a range of video tutorials
for those of you who prefer to watch
how it’s done.
What Now?
If you want more information on Sage
One Accounts visit uk.sageone.com/
accounts and sign up to a free, no
obligation 30 day trial.
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Sage UK Limited
North Park
Newcastle upon Tyne
NE13 9AA
T0191 294 3000
www.sage.com
uk.sageone.com
© Sage UK Limited 2014 01/14 24505MT