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Tender Price: Rs. 1,000/-
TENDER NO. HAREDA/ Solar power plants-1.0 KW /2015-16
DNIT
TO ARRANGE RATE CONTACT FOR SUPPLY, INSTALLATION & COMMISSIONING
OF
1.0 KW Solar power plants (Qty- 105 nos), at various locations
IN
HARYANA STATE
HARYANA RENEWABLE ENERGY DEVELOPMENT AGENCY (HAREDA)
(DEPARTMENT OF RENEWABLE ENERGY, HARYANA)
Akshay Urja Bhawan, Sector-17, Panchkula
PHONE: 0172-2585733, 2585433 Fax No.0172-2564433
Email: drehareda@gmail.com
Website: www. hareda.gov.in
(Note: This document contains 44 pages including this page)
1
Important Dates & Timings
Downloading of tender
document
and
online
bid
preparation/
submission (date & time)
01.05.2015
10.00 AM
To
25.05.2015
Submission of Technical
bids manually
Opening of Technical bids
Up to 2.00PM on
27.05.2015
27.05.2015
4.00PM
5.00 PM
*The date of opening of financial bids/Price part shall be intimated separately.
2
HARYANA RENEWABLE ENERGY DEVELOPMENT AGENCY (HAREDA)
(DEPARTMENT OF RENEWABLE ENERGY, HARYANA)
Akshay Urja Bhawan, Sector-17, Panchkula
PHONE: 0172-2585733, 2585433 Fax No.0172-2564433
Email: drehareda@gmail.com
Website: www. hareda.gov.in
TENDER NOTICE
e-Tenders are invited for purchase of below mentioned items in two bid system i.e. Technical Bid and
Financial Bid:S.
N
o.
1
Description
Approx. EMD
value
(In Rs.
lacs)
RATE CONTACT
162.00
FOR
SUPPLY,
INSTALLATION AND
COMMISSIONING
OF 1.0 KW SOLAR
POWER PLANTS AT
VARIOUS
LOCATIONSIN
HARYANA STATE
Document
fees + eService
fees
Rs. 2.00 Rs. 1000/Lacs
+
The Bidders can download
https://haryanaeprocurement.gov.in.
Start Date &
Time of online
Bid Preparation
&
Bid
Submission
Expiry Date
& Time of
online
Bid
Preparation &
Submission
01.05.2015
10.00 AM
25.05.2015
5:00PM
Rs. 1000/-
and
purchase
the
tender
documents
from
the
Portal:
The Bidders shall have to pay for the Tender document fees Rs. 1000/-, EMD Fees Rs 2.00 lacs &
e-Service Fee of Rs.1000/- online by using the service of secure electronic payment gateway. The secure
electronic payments gateway is an online interface between contractors and online payment authorization
networks.
The Payment for Tender Document Fee and e-Service Fee can be made by eligible bidders/
contractors online directly through Debit Cards & Internet Banking Accounts. The Payment for EMD can
be made online directly through RTGS / NEFT and the bidder would remit the funds at least T + 1 day
(Transaction + One day) in advance to the last day and make the payment via RTGS / NEFT to the
beneficiary account number as mentioned in the challan.
The Bidders can submit their tender documents (Online) as per the dates mentioned in the key
dates:-
3
Key Dates for Online Submission
Sr.
No.
Department Stage
Bidder’s Stage
Start date and time
Expiry date and
time
1
-
Online
Tender
Document Download
and Bid Preparation
01.05.2015
10.00 AM
25.05.2015
5.00 PM
2
Technical Bid Opening
--
27.05.2015 4.00PM
3
Short listing of Technical
bids & Opening of Financial -Bid
Shall be informed separately
Important Note:
1) The bidders have to complete ‘Bid Preparation & Submission’ stage on scheduled time as
mentioned above. If any bidder failed to complete his/her aforesaid stage in the stipulated online time
schedule for this stage, his/her bid status will be considered as ‘bids not submitted’.
2) Bidder must confirm & check his/her bid status after completion of his/her all activities for e-bidding.
3) Bidder can rework on his/her bids even after completion of ‘Bid Preparation & submission stage’
(Bidder Stage), subject to the condition that the rework must take place during the stipulated time
frame of the Bidder Stage(Timings mentioned in Key Dates).
4
Instructions to bidder on Electronic Tendering System
These conditions will over-rule the conditions stated in the tender documents, wherever relevant
and applicable.
1.
Registration of bidders on eProcurement Portal:All the bidders intending to participate in the tenders processed online are required to get
registered on the centralized e-Procurement Portal i.e.
https://haryanaeprocurement.gov.in.
Please visit the website for more details.
2.
Obtaining a Digital Certificate:
2.1
The Bids submitted online should be encrypted and signed electronically with a Digital Certificate
to establish the identity of the bidder bidding online. These Digital Certificates are issued by an
Approved Certifying Authority, by the Controller of Certifying Authorities, Government of India.
2.2
A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card) and
Address proofs and verification form duly attested by the Bank Manager / Post Master / Gazetted
Officer. Only upon the receipt of the required documents, a digital certificate can be issued. For
more details please visit the website – https://haryanaeprocurement.gov.in.
2.3
The bidders may obtain Class-II or III digital signature certificate from any Certifying Authority or
Sub-certifying Authority authorized by the Controller of Certifying Authorities or may obtain
information and application format and documents required for the issue of digital certificate from:
M/s Nextenders (India) Pvt. Ltd.
O/o. DS&D Haryana,
SCO – 09, IInd Floor,
Sector – 16,
Panchkula – 134108
E - mail: Chandigarh@nextenders.com
Help Desk: 1800-180-2097 (Toll Free Number)
2.4
Bid for a particular tender must be submitted online using the digital certificate
(Encryption &
Signing), which is used to encrypt and sign the data during of bid preparation stage. In case,
during the process of a particular tender, the user loses his digital certificate (due to virus attack,
hardware problem, operating system or any other problem) he will not be able to submit the bid
online. Hence, the users are advised to keep certificate at safe place under proper security (for
its use in case of emergencies).
2.5
In case of online tendering, if the digital certificate issued to the authorized user of a firm is used
for signing and submitting a bid, it will be considered equivalent to a no-objection certificate/power
of attorney /lawful authorization to that User. The firm has to authorize a specific individual through
an authorization certificate signed by all partners to use the digital certificate as per Indian
Information Technology Act 2000. Unless the certificates are revoked, it will be assumed to
represent adequate authority of the user to bid on behalf of the firm in the department tenders as
per Information Technology Act 2000. The digital signature of this authorized user will be binding
on the firm.
2.6
In case of any change in the authorization, it shall be the responsibility of management / partners
of the firm to inform the certifying authority about the change and to obtain the digital signatures of
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the new person / user on behalf of the firm / company. The procedure for application of a digital
certificate however will remain the same for the new user.
2.7
3
The same procedure holds true for the authorized users in a private/Public limited company. In
this case, the authorization certificate will have to be signed by the directors of the company.
Opening of an Electronic Payment Account:
For purchasing the tender documents online, bidders are required to pay the tender documents
fees online using the electronic payments gateway service shall be integrated with the system. For online
payments guidelines, please refer to the Home page of the e-tendering Portal
https://haryanaeprocurement.gov.in.
4
Pre-requisites for online bidding:
In order to bid online on the portal https://haryanaeprocurement.gov.in , the user machine must be
updated with the latest Java & DC setup. The link for downloading latest java applet & DC setup are
available on the Home page of the e-tendering Portal.
5
Online Viewing of Detailed Notice Inviting Tenders:
The bidders can view the detailed N.I.T and the time schedule (Key Dates) for all the tenders
floated through the single portal eProcurement system on the Home Page at
https://haryanaeprocurement.gov.in
6
Download of Tender Documents:
The tender documents can be downloaded free of cost from the e-Procurement portal
https://haryanaeprocurement.gov.in
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Key Dates:
The bidders are strictly advised to follow dates and times as indicated in the online Notice
Inviting Tenders. The date and time shall be binding on all bidders. All online activities are time
tracked and the system enforces time locks that ensure that no activity or transaction can take place
outside the start and end dates and the time of the stage as defined in the online Notice Inviting Tenders.
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Bid Preparation (Technical & Financial) Online Payment of Tender Document
eService fee, EMD fees of online Bids:
8.1
The online payment for Tender document fee, eService Fee & EMD can be done using the
secure electronic payment gateway. The Payment for Tender Document Fee and eService Fee
can be made by eligible bidders/ contractors online directly through Debit Cards & Internet
Banking Accounts and the Payment for EMD can be made online directly through RTGS / NEFT.
The secure electronic payments gateway is an online interface between contractors
card / online payment authorization networks.
8.2
Fee,
and Debit
The bidders shall upload their technical offer containing documents , qualifying criteria, technical
specification, schedule of deliveries, and all other terms and conditions except the rates (price
bid).
The bidders shall quote the prices in price bid format.
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NOTE:(A)
If bidder fails to complete the Online Bid Preparation & Submission stage on the
stipulated date and time, his/hers bid will be considered as bid not submitted,
and
hence not appear during tender opening stage.
(B)
Bidders participating in online tenders shall check the validity of his/her Digital
Signature Certificate before participating in the online Tenders at the portal
https://haryanaeprocurement.gov.in.
(C)
For help manual please refer to the ‘Home Page’ of the eProcurement website at
https://haryanaeprocurement.gov.in, and click on the available link ‘How to .. ?’ to
download the file.
Guideline for Online Payments in e-tendering
Post registration, bidder shall proceed for bidding by using both his digital certificates (one each for
encryption and signing). Bidder shall proceed to select the tender he is interested in. On the respective
Department’s page in the e-tendering portal, the Bidder would have following options to make payment
for tender document & EMD:
A.
Debit Card
B.
Net Banking
C.
RTGS/NEFT
Operative Procedures for Bidder Payments
A)
Debit Card
The procedure for paying through Debit Card will be as follows.
(i)
Bidder selects Debit Card option in e-Procurement portal.
(ii)
The e-Procurement portal displays the amount and the card charges to be paid by bidder. The
portal also displays the total amount to be paid by the bidder.
(iii)
Bidder clicks on “Continue” button
(iv)
The e-Procurement portal takes the bidder to Debit Card payment gateway screen.
(v)
Bidder enters card credentials and confirms payment
(vi)
The gateway verifies the credentials and confirms with “successful” or “failure” message, which is
confirmed back to e-Procurement portal.
(vii)
The page is automatically routed back to e-Procurement portal
(viii) The status of the payment is displayed as “successful” in e-Procurement portal. The
e-Procurement portal also generates a receipt for all successful transactions. The bidder can take
a print out of the same,
(ix) The e-Procurement portal allows Bidder to process another payment attempt in case payments are
not successful for previous attempt.
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B)
Net Banking
The procedure for paying through Net Banking will be as follows.
(i)
(ii)
(iii)
(iv)
Bidder selects Net Banking option in e-Procurement portal.
The e-Procurement portal displays the amount to be paid by bidder.
Bidder clicks on “Continue” button.
The e-Procurement portal takes the bidder to Net Banking payment gateway screen displaying list
of Banks
(v) Bidder chooses his / her Bank
(vi) The Net Banking gateway redirects Bidder to the Net Banking page of the selected Bank
(vii) Bidder enters his account credentials and confirms payment
(viii) The Bank verifies the credentials and confirms with “successful” or “failure” message to the Net
Banking gateway which is confirmed back to e-Procurement portal.
(ix) The page is automatically routed back to e-Procurement portal
(x) The status of the payment is displayed as “successful” in e-Procurement portal.
The e-Procurement portal also generates a receipt for all successful transactions. The bidder can
take a print out of the same. (xi) The e-Procurement portal allows Bidder to process another
payment attempt in case payments are not successful for previous attempt.
C)
RTGS/ NEFT
The bidder shall have the option to make the EMD payment via RTGS/ NEFT. Using this module,
bidder would be able to pay from their existing Bank account through RTGS/NEFT.
This would offer
a wide reach for more than 90,000 bank branches and would enable the bidder to make the payment
from almost any bank branch across India.
I.
Bidder shall log into the client e-procurement portal using user id and password as per existing
process and selects the RTGS/NEFT payment option.
ii.
Upon doing so, the e-procurement portal shall generate a pre-filled challan. The challan will have
all the details that is required by the bidder to make RTGS-NEFT payment.
iii.
Each challan shall therefore include the following details that will be pre-populated:
•
•
•
•
•
iv.
Beneficiary account no: (unique alphanumeric code for e-tendering)
Beneficiary IFSC Code:
Amount:
Beneficiary bank branch:
Beneficiary name:
The Bidder shall be required to take a print of this challan and make the RTGS/ NEFT on the
basis of the details printed on the challan.
v.
The bidder would remit the funds at least T + 1 day (Transaction + One day) in advance to the last
day and make the payment via RTGS / NEFT to the beneficiary account number as mentioned in
the challan.
vi.
Post making the payment, the bidder would login to the e-Tendering portal and go to the payment
page. On clicking the RTGS / NEFT mode of payment, there would be a link for real time
validation. On clicking the same, system would do auto validation of the payment made.
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List of Net banking banks
1. Allahabad Bank
2. Axis Bank
3. Bank of Bahrain and Kuwait
4. Bank of Baroda
5. Bank of India
6. Bank of Maharashtra
7. Canara Bank
8. City Union Bank
9. Central Bank of India
10. Catholic Syrian Bank
11. Corporation Bank
12. Deutsche Bank
13. Development Credit Bank
14. Dhanlaxmi Bank
15. Federal Bank
16. HDFC Bank
17. ICICI Bank
18. IDBI Bank
19. Indian Bank
20. Indian Overseas Bank
21. Indusind Bank
22. ING Vysya Bank 23. J and K Bank
24. Karnataka Bank
25. Kotak Mahindra Bank
26. Karur Vysys Bank
27. Punjab National Bank
28. Oriental Bank of Commerce
29. South Indian Bank
30. Standard Chartered Bank
31. State Bank Of Bikaner and Jaipur
32. State Bank of Hyderabad
33. State Bank of India
34. State Bank of Mysore
35. State Bank of Travencore
36. State Bank Of Patiala
37. Tamilnad Mercantile Bank
38. Union Bank of India
39. United Bank of India
40. Vijaya Bank
41. Yes Bank:
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HARYANA RENEWABLE ENERGY DEVELOPMENT AGENCY (HAREDA)
DNIT
FOR SUPPLY, INSTALLATION AND COMMISSIONING OF 1.0 KWp SOLAR POWER PLANTS AT
VARIOUS LOCATIONSIN HARYANA STATE.
1.
SCOPE OF WORK
Rate contact for supply, installation and commissioning of 1.0 KWp solar power plants (Qty- 105
nos) at various locations in Haryana with five years warrantee of complete system including
battery bank and PV modules used in the power plant must be warranted for their output peak
watt capacity, which should not be less than 90% at the end of 10 years and 80% at the end of
25 years.
The tentative cost of the purchase shall be Rs. 162.00 lacs.
2.
SPECIFICATIONS OF SYSTEM
The tech. specifications of the 1.0 kwp, is enclosed as Annexure-1.
3.
MINIMUM ELIGIBILITY CONDITIONS
i)
The bidder should be:
A Registered Manufacturing Company/Firm/ Corporation in India of SPV Cells / Modules
or Battery or PV System Electronics (Conforming to relevant National / International
Standards)
OR
A PV system integrator Having experience for installation and commissioning of 1000
solar photovoltaic lighting systems.
OR
At least one or more Solar Photovoltaic Power Plant (s) aggregating to a total of 10 KWp
capacity
ii)
The bidder should have valid test report of SPV modules as per MNRE, GOI latest
guidelines “minimal technical requirements / standards for SPV systems / plants to be
deployed” (Test Certificate are necessary and should have been issued on or after 1st April
2013)
iii)
The Bidder should have batteries and power conditioning unit (PCU) of MNRE (GOI)
empaneeled manufacturer and should have valid tests reports as per MNRE, GOI latest
guidelines “minimal technical requirements/standards (Test Certificate are necessary and
should have been issued on or after 1st April, 2013).
iv)
Bidder should have the cumulative experience during the last three years in executing
contracts for the supply; installation and commissioning of solar photovoltaic systems / solar
power plants at least Rs. 65.00 lacs in Performa-IV.
v)
The overall average turnover of the company/firm/corporation in the last three financial
years should be at least Rs. 50.0 Lac (This must be the individual Company’s turnover and
not that of any group of company). Certificate from Chartered Accountant shall be enclosed
with the offer in Performa-V. There is no need to upload entire voluminous balance sheet.
Further details, if required, may be asked for the contractors after opening of technical bid.
vi)
The bidder should have valid CST/ State VAT/TIN registration certificate. A copy of which
should be enclosed.
vii)
The bidder shall submit a certificate that their firm has never been debarred by any
Government agencies/departments/PSUs. The bids of the debarred firm will be rejected out
rightly.
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viii) Consortium, Joint Venture/ Business partnership is not allowed.
4.
ix)
The past performance of the firms shall be considered while evaluating the technical bids. If
the bidder has poor record for providing after sales services to the HAREDA during last five
year than their bid may be rejected out rightly.
x)
In case of system integrator, if not a manufacture of any major part solar panel, battery and
PCU, must submit the tie-up certificate with the manufacture with assurance to supply the
offered quantity.
xi)
Only indigenous crystalline solar PV modules are allowed.
OTHER ELIGIBILITY CONDITIONS
The “Financial bids” of only those bidders shall be opened, who qualify in “Minimum
Eligibility
Conditions” as above and score at least 60 Points in “technical evaluation”.
The “Points” for the
“technical evaluation” shall be assigned as under:
Sr. No.
1
2
3
4
5
6
7
Criteria
MNRE accredited off-grid Channel partner/Programme
Administrator
OR
Credit rating (From MNRE Accredited Rating Agency) of “SP
2C” and above
Cumulative Experience * of the Bidder in Executing contracts
of Solar Photovoltaic Systems/Power Plant
(Installation & Commissioning of PV Systems/Power Plants)
>100 KWp
>250 KWp
>500 KWp
>1000 KWp
Bidder`s cumulative Experience* in last 10 years in supply and
installation/commissioning of total number of solar PV Lighting
Systems
Cumulative nos
>3,000 nos.
>5,000 nos.
>10,000 nos.
>20,000 nos.
Value of a “Single Order”* of PV Systems/ Power Plants
executed by the Bidder:
Valued more than Rs. 25 Lakhs
Valued more than Rs. 50 Lakhs
Valued more than Rs. 1.0 Crore
Valued more than Rs. 2.0 Crore
Cumulative Experience * of the Bidder in executing contracts
(Installed & commissioned) of Stand Alone solar P V Systems/
Power Plants:
At least 50% of the tendered value
At least 75% of the tendered value
Bidder has Test Certificate for solar Lanterns, Solar Home
lighting systems, Solar Street Lighting Systems, Solar Water
Pumping Systems of SPV Modules, battery, Electronics etc
from a MNRE authorized testing center. (Test Certificate
should have been issued on or after April 2009.)
Certificate for any two of the above
Certificate for more than two of the above
The bidder is a SPV Modules Manufacturing Company,
Registered in India , with a min. Capacity of
11
Points
10
5
10
25
35
5
10
25
35
5
10
25
35
5
10
5
10
8
9
10
5 MWp per annum
5
10 MWp per annum
10
25 MWp per annum
25
50 MWp per annum
35
The bidder is a SPV cells Manufacturing Company registered
is India, with a minimum capacity of
5 MWp per annum
5
10 MWp per annum
10
The Bidder has ISO 9001 certification
10
The bidder has ISO 14001 certification
10
* Bidder’s experience should be in supply, installation/commissioning (contracts executed, completed and
handed over) of Solar Photovoltaic Systems/ Power Plants for MNRE/SNA supported Schemes /
Programmes, (including Projects executed by channel partners availing MNRE support)
OR
Any Government Organization/ Agency/ SNA/PSU.
5.
EARNEST MONEY DEPOSIT & TENDER FEE
(a)
(i)
(ii)
(iii)
(iv)
(v)
(b)
EARNEST MONEY DEPOSIT
The Payment for EMD Rs.2,00,000/- (Rupees Two lacs only) can be made online directly
through RTGS / NEFT and the bidder would remit the funds at least T + 1 day (Transaction
+ One day) in advance to the last day of the online bid submission and make the payment
via RTGS / NEFT to the beneficiary account number as mentioned in the challan.
Central or Haryana Public Sector Enterprises and “approved sources” as declared by the
Industries Department, Haryana, would be exempted from the deposit of EMD on
submission of such letter from the competent authority.
The offers without EMD or authority letter, as mentioned in (ii) will be rejected without
assigning any reason as being non-responsive.
EMD of unsuccessful tender shall be returned after award of the contract /order. No interest
will be paid on the earnest money. The EMD of the successful bidders shall only be
released after receiving of 10% PSD.
EMD will be forfeited in case of non-submission of PSD against the work order placed and
if a bidder withdraws its tender during the period of tender validity specified.
Cost of Tender Fee + eService fee
(i) The Payment for Tender Document Fee Rs. 1000/- (Rupees one thousand only and eService
Fee Rs. 1000/- (Rupees one thousand only (Non-refundable) can be made by eligible bidders
/ contractors online directly through Debit Cards & Internet Banking Accounts.
6.
PERFORMANCE SECURITY DEPOSIT (PSD) AND PAYMENT TERMS
The firm shall have to deposit 10 % of the total work order value within 30 days from the date of
issue of work order in the shape of demand draft/bank guarantee valid for five years as PSD. If
required, HAREDA may ask to extend the validity of the PSD.
The payments shall be made as per the following terms and conditions:
7.
i.
80% of the total work order value after the supply of the complete system in the concerned
districts supported with material receipt issued by PO/APO of the concerned district
ii.
20% of the total work order value on installation and commissioning of the systems supported with
Joint Commissioning Report (JCR) issued by the concerned PO/APO & User.
INSPECTION OF MATERIAL
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The material will be dispatched by the supplier after inspection by the Director, HAREDA or his/
her representative at his premises/ at site and acceptance of the same. The supplier shall give
p r e - d i s p a t c h i n s p e c t i o n n o t i c e before or at least 15 days prior to the last date of
supply of material. The material shall be supplied within 14 days from the date of inspection/
acceptance of material and shall be governed with DS&D guidelines. The supplier shall provide
without any extra charge, all materials, tools, testing equipment’s, labour and assistance of every
kind which the inspecting officer may consider necessary for any test or examination. HAREDA
can also get the systems tested from any Govt. approved test centre/ laboratory and the
expenses shall be borne by the supplier. Rejected material (if any) will have to replace by the
supplier at its cost within a week time.
In case the material offered for inspection fails to meet the specifications stipulated in NIT /Order
/Contract and the samples are rejected by the Inspecting Committee, the Indenting Department
will have the right to levy a penalty at 0.1% of the order value. In case the material offered for
inspection fails during the 2nd inspection also, the Indenting Department will have the right to
increase the penalty to 0.25% of the order value. In case, the material offered fails during the 3rd
and final inspection also, the firm will be liable for penal action including forfeiture of EMD, risk
purchase, debarring/blacklisting in future, and no further opportunity for inspection will be provided
to the supplier firm. The firm will emboss or engrave the words ‘PROMOTED BY HAREDA’’ on
the body of the Systems so as to minimize any possible malpractices.
The supplier shall provide the details of Sr. nos. of Modules, batteries and BOS at the time of
inspection to the inspection committee.
8.
VALIDITY OF BID AND RATE CONTRACT
The bids shall be valid for a period of one year from the date of opening of tender. HAREDA may
ask to the bidder(s) to extend the validity, if necessary. The rate contract shall be valid for one
year from the date of its issue.
9.
WARRANTY
(i)
The supplier shall warrant as per standards for quality that anything to be furnished
shall be new, free from all defects and faults in material, workmanship and manufacture,
shall be of the highest grade and consistent with established and generally accepted
standards for material of the type ordered, shall be in full conformity with the
specifications, drawing or samples, if any and shall if operable, operate properly.
(ii)
Performance of Equipment: In addition to the warranty as already provided, the supplier
shall guarantee satisfactory performance of the equipment and shall be responsible for
the period or up to the date specified in sub-clause (iii) hereof after the equipment has
been accepted by the HAREDA to the extent for any defects that may develop such
defects shall be removed at his own cost when called upon to do so by the HAREDA.
(iii)
The contractor/supplier shall continue to provide spare parts after the expiry of warranty
period at the users cost. If the contractor fails to continue to supply spare parts and
services to users then HAREDA shall take appropriate action against the firm.
(iv)
The warranty period shall be 25 Years for the PV modules and 5 years for complete
system including battery from the date of supply of the systems. The contractor shall
rectify defects developed in the system within Warranty period promptly. During the
warrantee period, the firm shall ensure proper functioning of the systems and complaint, if
any, forwarded to the supplier against the system, will have to be attended within 15 days of
forwarding such complaints. The procedure to rectify the complaint/service to be provided
during warrantee period is follows as:
a) The notice through e-mail/hard copy to rectify the complaints shall be issued by the
District Offices/User to the supplier with copy to the maintenance cell of HAREDA. This
shall be followed by two reminders on 7 days intervals each. The district office shall
maintain proper record of the complaints.
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b) Even after this, the complaints remain unattended the penalty @ Rs. 5.00 per day per
system will be imposed from the expiry of 29 days & same will be deducted from the
payment due to the supplier / out of the Performance Security Deposit/ Bank Guarantee.
The firm if failed to repair/ replace the defective system within next 10 days after expiry of
the earlier specified 29 days of forwarding of the complaint then concerned ADC-cumCPO shall forward the case to the Director, HAREDA along with estimated expenditure
for the replacement/ repair. Director, HAREDA may consider repairing / replacing such
defective system on the cost of the supplier.
The firm who shall be penalized by
revoking PSD/Bank guarantee shall deemed to be consider as unfit to participate in all
the tenders floated by HAREDA in future and shall be treated as unsatisfactory
performer.
c) If the whole PSD/ bank guarantee is utilized and the complaints are still pending then a
online/hard copies request will be sent to the firm to attend the complaint within 15 days.
d) If still the firm shall not attend the complaint within the above mentioned period then the
firm may be blacklisted and a legal proceeding may be initiated against the firm for
Breach the agreement.
The past performance of the firms to provide after sale service to HAREDA shall be considered
while evaluating the technical bids.
10.
TIME SCHEDULE, PENALTY/LIQUIDATED DAMAGES
i.
These systems are to be supplied, installed and commissioned within three months time
from the date of issue of work order to the concerned districts. Accordingly, the supplier shall
offer inspection well in advance, so as to supply the systems within two months in the districts.
The firm shall have to install and commission the systems within 15 days from the offer of sites
from the respective district. The time of delivery or dispatch stipulated in the supply order shall be
deemed to be the essence of the contract, and should the contractor fail to deliver or dispatch any
consignment within the period prescribed for such delivery or dispatch stipulated in the supply
order, the delayed consignment will be subject to penalty per consignment @ 2.0% of the price of
the unperformed services for each month of delay until actual performance up to a maximum
deduction of 10% of the delayed services recoverable on the value of the stores supplied. Once
the maximum is reached, the “HAREDA” may consider termination of the contract. In case of
non-payment of the contractor, recovery will be made from his bills or amount of Earnest money
or security deposited with Director, HAREDA, provide also that:
a.
No recovery of penalty will be made if the Indenting officer accepts the delayed supplies by
extending the delivery period up to two weeks by recording in writing that the exceptional
circumstances were beyond the control of the supplier and there was no loss to the
Government.
b.
Whether the delay on the part of the supplier is of more than two weeks, the matter
for extension of delivery period will be referred by the Indenting Officer to the
Director, HAREDA with a certificate that there are genuine reasons for delay on the
part of the supplier and no loss will result to the Government. In case extension in
delivery period is allowed the case will be decided on merits by the Director,
HAREDA. In case the delivery period is amended, no penalty for supplies made
during the extended period will be recovered from the supplier.
c.
On the failure of the suppliers to make supply within the extended period or otherwise and
the receipt of such information in the office of the Director, HAREDA, risk purchase at the
cost of the supplier will be made by the Director, HAREDA within two months of the expiry
of stipulated delivery period by inviting short terms quotations from the Registered and
other known suppliers. The difference of excess cost thus, incurred will be recovered from
the supplier from his pending bills, earnest money or security whichever is available. This
procedure will be adopted after serving a registered notice to the supplier to supply stores
within 15 days.
14
ii.
iii.
11
12.
The Contractor shall not;
(a)
Without the consent in writing of HAREDA transfer, assign or sublet the work
under this contract or any substantial part thereof to any other party.
(b)
HAREDA shall have at all reasonable time access to the works b e i n g carried out by
the contractor under this contract. All the work shall be carried out by the contractor to
the satisfaction of HAREDA.
(c)
Disclosure of details of the conditions governing this contract to unauthorized persons
(Indenting against this contract is permissible only for the bonafide use of Governments
departments and quasi-public and not for private parties or for the private use of the
Government officers).
In the event of the contractor failing duly and properly to fulfill or committing breach of any of the
terms and conditions of the tender or repeatedly supplying goods liable to rejection hereunder or
failing, declining, neglecting/ or delaying to comply with any demand or requisition or otherwise
not executing the same in accordance with the terms of this tender, or if the bidder or his agents
or servants being guilty of fraud in respect of the contract or any other contract entered into by the
contractor or any of his partners or representatives thereof with Government directing, giving,
promising or offering any bribes, gratuity, gift, loan, perquisite, reward or advantage pecuniary or
otherwise to any person in the employment of Government in any way relating to such officers or
person of persons, office or employment or if the contractor or any of his partners become
insolvent or apply for relief as insolvent debtor or commence any insolvency proceedings or make
any composition with his/ their creditors or attempts to do so then without prejudice to
Government rights and remedies otherwise, HAREDA/ Government shall be entitled to terminate
this contract forthwith and to blacklist the contractor and purchase or procure or arrange from
Government’s stocks or otherwise at the contractor’s risk and at the absolute discretion of the
Director, HAREDA as regards the manner, place or time of such purchases, such supplies as
have not been supplied or have been rejected under this agreement or are required subsequently
by Government there under and in cases where issues in replacement are made from
Government’s stocks or supplies, the cost of value of stocks or supplies together with all
incidental charges or expenses, shall be recoverable from the contractor on demand and the
contractor shall not be entitled to benefit from any profit which may accrue to Government.
FORCE MAJEURE
(i)
Notwithstanding the provisions of clauses contained in this deed; the contractor shall not
be liable for forfeiture of its performance security, liquidated damages, termination for
default, if he is unable to fulfill his obligation under this deed due to event of force majeure
circumstances.
(ii)
For purpose of this clause, "Force majeure" means an event beyond the control of the
contractor and not involving the contractor's fault or negligence and not foreseeable. Such
events may include, but are not restricted to, acts of Govt. either in its sovereign or
contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions
and fright embargoes.
(ii)
However, if a force majeure situation arises, the contractor shall immediately notify the
“HAREDA” in writing. The decision of the Director, HAREDA in above conditions shall be
final.
ARBITRATION
If any question, dispute or difference what so ever shall arises between HAREDA and the
contractor, in the connection with this agreement except as to matters, the decisions for which
have been specifically provided, either party may forthwith give to the other notice in writing of
existence of such question, dispute or difference and the same shall be referred to the sole
arbitration of the Principal Secretary/Secretary/Chairman, HAREDA or a person nominated by
15
him. This reference shall be governed by the Indian Arbitration Act, and the rules made there
under. The award in such arbitration shall be final and binding on both the parties. Work
under the agreement shall be continuing during the arbitration proceedings unless the HAREDA
or the arbitrator directs otherwise
13.
PROCEDURE FOR FINALIZATION OF PURCHASE:
I.
First the Commercial & Technical part shall be opened on 27.05.2015 at 4.00 PM in the
Conference Hall of Akshay Urja Bhawan at Institutional Plot No. 1, Sector-17, Panchkula in
the presence of bidders or their authorized representative who wish to attend the meeting and
thereafter technical bid shall be evaluated.
II.
The Price part of only those bidders, whose offer is found technically and commercially
acceptable after evaluation will be opened in the presence of bidders or their authorized
representative who wish to attend the meeting. The date to open the price part will be
informed separately.
III.
Thereafter, the status of the bidders i.e. L-1, L-2, L-3 so on shall be determined by giving
purchase preference as mentioned in Clause no. 14 below to the bidder billing from Haryana
State.
IV.
Thereafter, the agenda shall be placed before the Competent Authority for negotiation and
finalization of rate.
V.
The other terms and conditions shall be governed by policy / guidelines on procurement of
stores issued by Department of Industries & Commerce, Haryana vide GO No. 2/2/2010-4 I
BII dated 28 May 2010 and subsequent policy decision/ guidelines/amendment issued by
Department of Industries & Commerce. These guidelines are available on the State Govt.
website i.e. www.haryana.gov.in
14.
15.
PURCHASE PREFERENCE
I.
For the suppliers billing from Haryana State, 50% of the VAT revenue accruing to the State of
Haryana should be discounted from the composite price bid of the bidder while comparing the
bids received in response to such DNIT and the L1, L2, L3 bidder status will be determined
accordingly.
II.
If a successful bidder is awarded the bid offer after discounting/ rebating 50% of the VAT
revenues accruing to the state of Haryana and the state does not lead to the full accrual of the
VAT revenue to the State of Haryana on the accepted price bid, a penalty equivalent to short
accrual of the VAT revenues to the State of Haryana would be recovered from the supplier.
III.
Purchase preference shall be accorded to the approved sources, including Central or
Haryana State Public Sector Undertaking/Enterprises, provided that such approved
source take part in the bidding process and the quoted prices of the approved source
is within 10% of the lowest acceptable price, other things being equal. However, such
purchase preference would be available to the approved source only at the lowest
acceptable price.
SUBMISSION OF TENDER
I.
Online tender should be submitted in two online envelops i.e. part-I (Technical and Commercial)
and part-II (price part in Annexure-2). The firm should submit their offers in two separate online
envelopes.
II.
Any offer received manually after the deadline for online submission of offers shall be rejected
and returned unopened to the bidder.
16
III.
All the pages of tender documents, technical specifications, bids, supporting documents etc. shall
be indexed, numbered and digitally signed
IV.
Failure of furnish all information and documentary evidence as stipulated in the tender document
or submission of an offer i.e. not substantially responsive to the tender document in all respects
shall be summarily rejected.
V.
Manual technical bids may also submitted by 2.00 P.M. on 27.05.2015.
16.
DOCUMENTS TO BE ENCLOSED WITH THE OFFER
Part-I & Part-II of the tender should comprise the following documents:
i)
Technical & commercial Part-I
The technical & commercial Part: Part-I of tender shall be offered and furnished complete in all
respect strictly as per Check list at Proforma-II along with all requisite Annexure and Proforma
and their attached documents.
ii)
Price part: Part-II
a)
The price of solar power plant of each capacity in full and complete set including all parts
inclusive of supply, installation, commissioning, packaging, transportation, FOR , all taxes
& levies, octroi, VAT etc. should be quoted in Annexure-2 and bill of material in 2 (A)
(price part).
b)
c)
Price shall remain firm and fixed. Price variation clause is not acceptable.
Any conditional discounts on the prices offered will not be entertained / considered.
d)
Offers should be quoted in lump sum inclusive of all taxes till the execution of the project
and conditional offers with taxes will be rejected out rightly.
18.
OTHER TERMS AND CONDITIONS
(i)
The offer shall be submitted on original tender form issued by this office, conditional tender and
tender not accompanied by EMD shall not be accepted and outright will be rejected.
(ii)
The price quoted should include all taxes and duties, custom duty, excise duty, service tax,
sales tax, C.S.T., local taxes, Trade Tax/VAT, Income Tax, Surcharge on income tax etc. if any.
A supplier/ contractor shall be entirely responsible for all taxes, duties, license fees, etc. All
taxes payable as per Government income tax & service tax norms will be payable by the
contractor. If any new tax/duty is levied during the contract period the same will be borne by the
firm exclusively. TDS will be deducted from the payment of the contractor as per the prevalent
laws and rules of Government of India and Government of Haryana state in this regard.
In the event of bid being submitted for a firm, it must be signed separately by each members
thereof, or in the event of the absence of any partner, it must be signed on his behalf by a person
holding a Power of Attorney authorized him to do so. In case of a company, the quotation should
be executed in the manner laid down in the said Companies Article of Association. The signature
on the quotation should be deemed to be authorized signatures.
All columns of the technical and financial bid shall be duly filled in and there shall be page
numbering of bid document, the rates shall not be overwritten and be both in figures and words.
(iii)
All corrections must be signed by the tenderers.
vi)
Material shall be strictly as per DNIT specifications. If there is any left out specification, the same
shall be considered as per the MNRE specification.
17
(vii)
All disputes relating to this work shall be subject to the jurisdiction of Panchkula and Chairman,
HAREDA shall be the sole arbitrator.
(viii)
The make of module, batteries and PCU should be strictly as per the make mentioned in the
technical form detail and test reports submitted along with the offer. For variation of any make,
test report of the same is to be provided with prior approval of HAREDA.
(ix)
The Directorl, HAREDA will have the right of rejecting all or any of the quotation without assigning
reason thereof.
(x)
In case of any ambiguity in interpretation of any of the clauses/ provision of the said rate
contract/DNIT, the decision of the Director, HAREDA shall be final and binding.
(xi)
It shall be the sole responsibility of the contractor to get verified the quality & quantity of the
supplied material at the site of delivery.
(xii)
The Contractor shall indemnify the HAREDA against all third party claims of Infringement of
patent, royalty's trademark or industrial design rights arising from use to the goods or any part
thereof.
(xiii)
Contractors, wherever applicable, shall after proper painting, pack and crate all the equipment in
such manner as to protect them from deterioration and damage during rail and road
transportation to the site and storage at the site till time of installation. Contractor shall be held
responsible for all damage due to in proper packing.
(xiv)
The contractor shall inform the HAREDA of the date of each shipment from his works, and
the expected date of arrival at the site for the information of the concerned project offices at
least 7 days in advance.
(xv) All demurrage, wharf age and other expenses incurred due to delayed clearance of the material
or any other reason shall be to the account of the contractor.
(xvi) The goods supplied under the contract shall be fully insured against loss or damage incidental to
manufacture or acquisition, transportation, shall be included in the bid price.
(xvii)
HAREDA may at any time terminate the contract by giving written notice to the contractor
without compensation to the contractor, if it becomes bankrupt or otherwise insolvent,
provided that such termination will not prejudice or affect any right of action or remedy, which
has accrued or will accrue thereafter to the HAREDA.
(xviii) HAREDA, may by written notice sent to the supplier, terminate the contract, in whole or in part
at any time for its convenience. The notice of termination shall specify that termination is for
the purchaser’s convenience in the interest of HAREDA.
(xix)
To assist in the examination, evaluation and comparison of bids the HAREDA may at its
discretion ask the bidder for a clarification of its bid. The request for clarification and the
response shall be in writing.
(xx) At any time prior to the submission of the tender or prior to the opening of the financial bid
the HAREDA may, for any reason, whether at its own initiative or in response to a
clarification requested by the Bidder, modify the Tender documents by amendments.
(xxi)
The quantity of supply mentioned in the DNIT is tentative which can be increased or decreased.
18
DECLARATION BY THE BIDDER
I/We
(hereinafter referred to
as the Bidder) being desirous of tendering for the work under the HAREDA tender no.
and having fully understood the nature of the work and having carefully noted all the terms
and conditions, specifications etc. as mentioned in the tender document, DO HEREBY
DECLARE THAT
1.
The Bidder is fully aware of all the requirements of the tender document and agrees with all
provisions of the tender document.
2.
The Bidder is capable of executing and completing the work as required in the tender.
3.
The Bidder accepts all risks and responsibilities directly or indirectly connected with the
performance of the tender.
4.
The Bidder has no collusion with other Bidder, any employee of HAREDA or with any other
person or firm in the preparation of the bid.
5.
The Bidder has not been influenced by any statement or promises of HAREDA or any of its
employees, but only by the tender document.
6.
The Bidder is financially solvent and sound to execute the work.
7.
The Bidder is sufficiently experienced and competent to perform the contract to the
satisfaction of HAREDA.
8.
The information and the statements submitted with the tender are true.
9.
The Bidder is familiar with all general and special laws, acts, ordinances, rules and
regulations of the Municipal, District, State and Central Government that may affect the work,
its performance or personnel employed therein.
10.
The Bidder has never been debarred from similar type of work by HAREDA and
Government undertaking/ Department.
11.
This offer shall remain valid for acceptance for 12 Months from the date of opening of the
tender.
12.
The Bidder gives the assurance to execute the tendered work as per specifications terms and
conditions.
13.
The Bidder confirms the capability to supply and install more than ….. Systems/capacity in a
month.
14.
The quote to supply the goods and materials specified in the underwritten schedule in the
manner in which and within the time specified as set forth in the conditions of contract at the
rates given in the financial bid.
or
(Signature of Bidder)
with SEAL
19
PROFORMA-I
Format for forwarding/covering letter
(To be submitted by tenderers on the official letterhead of the company)
No.
Dated:
To,
The Director
Haryana Renewable Energy Development Agency,
Institutional Plot No. 1, Sector-17, Panchkula
Subject:-
Offer in response to Notice Inviting Tender No. ________ for the rate contract of
supply, installation & commissioning of 1.0 Kw solar power plants at various
locations in Haryana state.
Sir,
We hereby submit our offer in full compliance with terms & conditions of the
above tender. A blank copy of the tender, duly signed on each page is also submitted as a
proof of our acceptance of all specifications as well as terms/ Conditions.
We confirm that, we have the capability to supply and install more than
………………KWp capacity PV Systems in ………………months.
The tender is submitted in two separate and sealed envelopes marked Part-I &
Part-II.
(Signature of Bidder)
With Seal
:
20
Proforma-II
Check list of Annexures
(The following information/documents are to be annexed and flagged by the Bidders along
with the BID)
S.N.
Annexure No
1.
Annexure-I
2.
Annexure-II
Particulars
Details of Earnest
………….date
The bidder is
Corporation
Registered in India
PV System
Yes/No,
Flag No.
money (D.D. no. ………..and
a
Manufacturing
Company/Firm/
……………
of SPV Cells / Modules / Battery / …
Electronics (conforming to
OR
a
PV
System
Integrator
At least 1000 Solar Photovoltaic Lighting Systems should
have been installed / commissioned OR
At
least one or more Solar Photovoltaic Power Plant (s)
aggregating to a total of 10 KWp capacity should have been
installed / commissioned. (A copy of the order and
certificate indicating its successful execution upto the said
condition to be enclosed in Proforma-III)
3.
Annexure-III
A copy o f t he Ce r t if ic at e f o r s o l a r
module ,
battery, PV System Electronics i.e. PCU tested as per
MNRE, GOI latest guidelines “minimal technical requirements /
standards for spv systems / plants to be deployed”. (Test
Certificate should have been issued on or after April 2013.)
Test Certificate for the various Solar lighting
System from a MNRE authorized testing center. (Test
Certificate
should have been issued on or after April 2013.)
A copy of valid CST /State VAT/ TIN registration certificate
4.
Annexure-IV
5.
Annexure-V
6.
Annexure-V I
A summarized sheet of cumulative experience in
PV
systems/power plants certified by registered CA.
(A copy of the order and certificate indicating its
successful execution to be enclosed in Proforma-IV)
7
Annexure-VII
Overall
Average
Annual
Turnover
of
the
Company/Firm/
Corporation in the last three financial years ( A
summarized sheet of turnover of last t h r e e Financial
Years certified by registered CA as per format in ProformaV)
21
……………
…
……………
…
8.
Annexure-VIII
MNRE accredited off- Grid Channel Partner/ Programme
………….
Administrator
OR
Credit Rating (from MNRE Accredited Rating Agency ) of “SP ……………..
2C” and above
9.
Annexure-IX
Cumulative Experience* of the Bidder in executing contracts
Solar Photovoltaic Systems/ Power Plants(Installed &
Commissioned)
>100 KWp
>250KWP
>500KWp
10.
Annexure-X
>1000KWp
Bidder’s cumulative experience* in last 10 years in supply
and installation/commissioning of total number of Solar PV
Lighting Systems .
Cumulative nos.:
> 3,000 nos.
> 5,000 nos.
11.
Annexure-XI
Value of a “Single Order” of PV Systems / Power Plants
executed by the Bidder (A copy of the order indicating its
value and certificate indicating its successful execution)
Valued more than Rs. 25 Lakhs
Valued more than Rs. 50 Lakhs
Valued more than Rs. 1.0 Crore
Valued more than Rs. 2.0 Crores
22
12.
Annexure-XII
Cumulative Experience* of the Bidder in executing
contracts (Installed & commissioned) of Stand Alone
Solar P V Systems/ Power Plants:
At least 50% of the tendered value
At least 75% of the tendered value
13.
……………
Annexure-XIII Bidder has Test Certificate for Solar Lanterns, Solar Home
lighting System, Solar Street Lighting System, Solar
Water Pumping System or SPV Modules, battery,
Electronics etc from a MNRE authorized testing center. (Test
Certificate should have been issued on or after April 2009.)
Certificate for any two of the above
14.
Annexure-XIV
The bidder is a SPV Modules Manufacturing Company,
Registered in India ,with a min. Capacity of
--- 5 MWp per annum
--- 10 MWp per annum
--- 25 MWp per annum
--- 50 MWp per annum
15.
Annexure-XV
The bidder is a SPV cells Manufacturing Company,
Registered in India, with a min. Capacity of
--- 5 MWp per annum
…..
--- 10 MWp per annum
………….
16.
Annexure-XVI
The bidder has ISO 9001 certification
17.
Annexure-
The bidder has ISO 14001 certification
XVII
23
18.
Annexure-
Document in support of incorporation of company/firm etc.
XVIII
the copy of partnership deed in case of partnership firm and copy
of Registration certificate in case of company.
Annexure-
Authorization letter of the Bidder, for the person representing
XIX
his firm, that he is authorized to discuss and with specific
mention of this tender as per Clause17(iii).
20.
Annexure-
General information about bidder as filled in Proforma-VIII
21.
XX
Annexure-
Technical Details Form for make and test of various
component of Solar power plant of Bidder as filled in
Proforma-IX
19.
XXI
* Please flag the annexure and write flag number in the box.
Note: The bid may be submitted strictly as per checklist, Annexure and proforma
prescribed otherwise the bid may be ignored.
(Signature of Bidder)
With Seal
24
PROFORMA-III
Information in support of PV System Integrator
Details of orders received and executed by manufacturer/ supplier for supply of solar systems/
power plants to different govt. organizations/state nodal agencies/others
Sr.
Name of agency/
No.
organization
1
2
P.O.
NO./date
Nos/capacity of Year in which the
Solar
Systems plants
were
/power
plants commissioned
supplied
3
4
5
Total
Note: (1) Attach photocopies of Purchase orders
(2) Attach photocopies of certificate of Satisfactory performance of the plant issued by
Concerned Agency/Organization.
Signature of Authorized Signatory
Name _______________________
Designation___________________
Company seal_________________
Note: The said proforma shall be filled by PV System Integrator only. There is no need to fill
said proforma by Manufacturer as defined in said bid.
25
PROFORMA-IV
Information in support of meeting Essential eligibility conditions regarding Cumulative
Experience in PV Systems/power plants of Rs. 65.00 lacs
Details of orders received and executed by manufacturer/ supplier for supply of solar systems/
power plants to different govt. organizations/state nodal agencies/PSU
Sr.
Name of agency/
No.
organization
1
2
P.O.
NO./date
Value of P.O. in Year in which the
Rs.(lacs)
plants
were
commissioned
3
4
5
Total
Note: (1) Attach photocopies of Purchase orders
(2) Attach photocopies of certificate of Satisfactory performance of the plant issued by
Concerned Agency/Organization.
Signature of Authorized Signatory
Name _______________________
Designation___________________
Company seal_________________
Signature of Charted Accountant with seal
Name ____________________________
______________________________
M.No.
26
PROFORMA- V
INFORMATION IN SUPPORT OF MEETING ESSENTIAL ELIGIBILITY CONDITIONS
REGARDING ANNUAL TURNOVER OF THE BIDDER IN THREE FINANCIAL YEAR i.e.
2011-12, 2012-13, 2013-14.
Name of the Firm ____________________________________________________
Address
___________________________________________________________
Contact Number _____________________________________________________
S.No.
Financial Year
Turn Over
( Rs. In lacs)
1.
2011-12
2.
2012-13
3
2013-14
TOTAL
Signature of Charted Accountant with seal
Name ____________________________
M.No. ______________________________
27
PROFORMA-VI
Information in support of meeting others eligibility conditions regarding Cumulative
Experience in PV Systems/power plants in Kwp capacity
Details of orders received and executed by manufacturer/ supplier for supply of solar systems/
power plants to different govt. organizations/state nodal agencies/PSU
Sr.
Name of agency/
No.
organization
1
2
P.O.
NO./date
capacity of Solar Year in which the
systems/power
plants
were
plants executed commissioned
in Kwp
3
4
5
Total
Note: (1) Attach photocopies of Purchase orders
(2) Attach photocopies of certificate of Satisfactory performance of the plant issued by
Concerned Agency/Organization
Signature of Authorized Signatory
Name _______________________
Designation___________________
Company seal_________________
28
PROFORMA-VII
Information in support of meeting others eligibility conditions regarding Cumulative
Experience in Solar PV lighting Systems in numbers.
Details of orders received and executed by manufacturer/ supplier for supply of solar lightings
systemto different govt. organizations/state nodal agencies/PSU in the past 10 years
Sr.
Name of agency/
No.
organization
1
2
P.O.
NO./date
Nos of Solar PV Year in which the
lighting systems plants
were
supplied
commissioned
3
4
5
Total (nos)
Note: (1) Attach photocopies of Purchase orders
(2) Attach photocopies of certificate of Satisfactory performance of the plant issued by
Concerned Agency/Organization
Signature of Authorized Signatory
Name _______________________
Designation___________________
Company
29
seal_________________
PROFORMA-VIII
GENERAL PARTICULARS OF BIDDER
1
Name of firm
2
Postal Address
3
Telegraphic address
4
Telephone, Telex, Fax No
5
E-mail
6
Web site
7
Name &designation of the authorized
signatory to whom reference shall be
made
8
Present activities/business of the firm
i.Module Manufacturer
ii. Battery Manufacturer
iii.PCU manufacturer
iv)PV System Integrator
9
Type of organization
-
10
Private Ltd. Company
Public Ltd. Company
- Other category
Sale tax registration number
TIN No & State of billing
11
EMD of Rs. 2,00,000/-
Attached/ not attached
DD No._______dated________
Bank_________ Payable at…………
12
Tender fee of Rs. 1000/-
Attached/ not attached
DD No.______.......................dated_____
Bank_________ Payable at_________
Or
HAREDA receipt No.______dated_____
Bank_________ Payable at_________
30
Have anything/extra other than price of
items (as
13
mentioned in price Schedule) been
written in the price schedule.
Have the firm to pay arrears of income
tax?
14
If yes up to what amount?
15
Have the firm ever been debarred By
any
Govt. Deptt. / Undertaking
undertaking any work?
16
Monthly supply capacity
17
Details of offer (please
number of pages and
for
mention
number of Drawings)
18
Reference of any other information
attached by the
tender (please Mention no.
of pages & no. of drawings)
(Signatures of the authorized signatory)
Name:
Designation and company seal:
31
Proforma – IX
TECHNICAL DETAIL OF MODULES , PCU AND BATTERY BANK OFFERED AS PER THE
TEST REPORTS ATTATCHED
S.No.
ITEM
Technical Detail
SOLAR PHOTOVOLTAIC MODULES
1.1
Make
1.2
1.3
Type
Capacity of modules
1.4
Testing and qualifying standards
2
POWER CONDITIONING UNIT
2.1
Make
2.2
MNRE empanelled or not
2.3
Testing and qualifying standards
3
Battery Bank
3.1
Make
3.2
MNRE empanelled or not
3.3
Capacity Ah
3.4
Testing and qualifying standards
4
Other Parts
4.1
4.2
4.3
4.4
(Signatures of the authorized signatory)
Name___________________
Designation________________
Company seal
32
ANNEXURE-2
FINANCIAL BID FOR THE RATE CONTRACT FOR SUPPLY, INSTALLATION AND COMMISSIONING OF
1.0 KWp SOLAR POWER PLANT AT VARIOUS LOCATIONS IN HARYANA STATE
S.no
Description
Cost of each system having five years
warrantee of complete systems including
battery bank and SPV modules should be
warranted for its peak output 90% at the end
of 10 years and 80% at the end of 25 years
with FOR including transportation /
packaging / installation/ VAT/CST/ Octrai
Etc.
1
1.0 KWp Solar Power
plant
Rs._________________________________
__
Supply
capacity
per
month
Rupees
In
words
(___________________________________
___________
___________________________________)
Place of billing-_________________________
(Signatures of the authorized signatory)
Name___________________
Designation________________
Company seal
33
ANNEXURE- 2(A)
BILL OF MATERIAL OF 1.0 KWp SOLAR POWER PLANT
Name of the firm:
S.
n
o
Description
1
1 Kwp Solar Power
plant
SPV
Module
s
(in
Rs.)
PCU
(in
Rs.)
Battery
Bank
(in Rs.)
Module
stand,
Junctio
n boxs
Connec
ting
cables
and
hardwa
re
(in
Rs.)
Any
other
s (in
Rs.)
Total
(in
Rs.)
Applicabl
e
VAT/CST
@ ----- %
(in Rs.)
Surcharg
e @ ----%
(in
Rs.)
(Signatures of the authorized signatory)
Name___________________
Designation________________
Company seal
34
Total
composite
price per
system (in
Rs.)
Annexure-1.
TECHNICAL SPECIFICATION OF 1.0 KWp SPV POWER PLANT
1. TECHNICAL SPECIFICATIONS
ITEM
DESCRIPTION
SPV Module
•
The photovoltaic modules should be Crystalline Silicon with a total
array capacity of 1.0 KWp SPV power plant
The Photovoltaic modules must be qualified as per IEC 61215
(revised) / IS 14286 standards and in addition, the modules must
conform to IEC 61730-1 requirements for construction & Part-2
requirements for testing, for safety qualification.
The PV modules must be tested and approved from any of the
NABL/IEC/ MNRE Accredited Testing Calibration Laboratories.
The supplier shall provide performance guarantee for the PV modules
used in the power plant must be warranted for their output peak watt
capacity, which should not be less than 90% at the end of 10 years
and 80% at the end of 25 years.
The efficiency of the PV modules should be minimum 14%.The fill
factor should be more than 70%.
Indigenously manufactured PV modules should be used.
•
•
•
•
•
System
autonomy
1+1 day
Battery Bank
The battery bank should be 4 nos. of 12 Volt, 150Ah Each will be connected
in series/ parallel to form 24 volt 300 Ah battery bank.
•
•
Power
The
Conditioning
Unit
with
inbuilt charge
controller
Tubular Lead Acid type batteries conforming to National / international
standards IEC-61427 & IS- 15549 standards, low maintenance,
stationery at C/10 rate).
It will be staged in racks duly painted with acid resistant paint to cover
less space.
Power conditioner unit with inbuilt charge controller of capacity 1.0 KWp
should convert DC power in to AC power must confirm to standards IEC
61683 with following DC input and AC output voltages
i.
For 1.0 KWp solar power plant
35
- 24 volt DC to 220 volt AC
single phase
The PCU will have following features:
•
•
•
•
•
•
•
•
•
•
•
•
•
MOSFET/ IGBT based MPPT / PWM charging
Wide input voltage range
Output voltage 220 + 2% of modified/ pure sine wave .
Output frequency: 50 Hz+0.5 Hz
Capacity of PCU/ Inverter is specified at 0.8 lagging power factor.
THD: less than 3%
Efficiency: > 80% at full load
Ambient Temp 50 degree Celsius (max)
Operating humidity 95% maximum
Protections:
- Over voltage (automatic shut down)
- Under voltage (automatic shut down)
- Overload
- Short circuit (circuit breaker & electronics protection against
sustained fault).
- Over Temperature
- Battery, PV reverse polarity
Indications:
- Array on
- MPPT/ PWM charger on
- Battery connected, charging
- Inverter ON
- Load on solar/ battery
- Grid charger on
- Load on Grid
- Grid on
Display parameters
- Charging current
- Charging voltage
- Voltage of PV panels
- Output voltage
- Grid voltage
- Inverter loading
- Output frequency
Cooling: Air cooled
When battery bank is fully charged, the PCU should have the
feature to feed the power generated from solar to load and draw
the additional power from main supply to meet the load
requirements in the case load is more than solar energy
produced.
The junction boxes shall be dust and water proof and made of thermoplastic the
terminals will be connected to copper lugs or bus-bar of proper sizes. The
junction boxes will have suitable cable entry points fitted with the cables.
•
Junction
boxes
•
36
Suitable markings shall be provided on the lugs or bus-bars for easy
identification at cable ferrules will be fitted at the cable terminations points for
identification. Each main junction box shall be fitted with appropriate rating
reverse blocking diode. The junction boxes shall be of reputed make.
• The junction boxes shall have suitable arrangement for the following:
a) Combine groups of modules into independent charging sub-arrays that will
be wired into the controller.
b) Provide arrangement for disconnection for each of the groups.
c) Provide a test point for each sub group for quick fault location.
d) To provide group array isolation.
e) The rating of the JBS shall be suitable with adequate safety factor to inter
connect the Solar PV array.
Structure for Modules shall be mounted on supporting structure made out of galvanized MS angle
module frame of required structural strength. (hot dip/galvanized) either on the roof top or at
ground as per the site requirement
Structure: 1. The size of M.S. (Galvanized) angle should be 50 x 50 x 5 mm. The structures
are to be fitted either on the roof top or at ground properly and south faced.
It should withstand wind speed up to 120 Km/hour.
2. Foundation – The legs of the structure made with hot dip GI angles will
be fixed and grouted in the RCC foundation columns of size
300mmx300mm made with 1:2:4 cement concrete. The minimum
ground clearance from the lowest part of any module shall be 500 MM.
While making foundation design due consideration will be given to wait
of module assembly, maximum wind speed of 120 km per hour.
3. The work includes necessary excavation, concreting, back feeling,
shoring and shuttering etc.
Connecting
cables
4. Brick paving of first class bricks with cement mortar (1:6) as per PWD
specifications on edge type plate form is to be provided under the
modules structure area with minimum 1 meter more than structure.
I.
For 1.0 KWp solar power plant;PVC insulated copper cables (ISI marked) for :
•
•
•
•
•
Module interconnections (4.0 mm2 copper single core multi strand)
Module parallel interconnection (6 mm2 copper single core multi strand)
Array or AJB to PCU (10 mm2 copper two cores).
Battery to PCU (16 mm2 copper single core multi strand) might be double
cables if required
PCU to load / change over switch (Single core copper cable 4.0 mm2 multi
strand) and for further distribution points (Single core copper cable 4.0
37
mm2 and 2.5 mm2 multi strand)
Indoor wiring
All indoor wiring is to be done in a casing capping system. As and when
required flexible pipe may also be used.
Load
connection
The supplier shall also ensure that main points of the building should be
connected keeping in view the capacity of the plant.
Lighting
protection
Suitable nos. of lighting arrestors shall be provided in the array field for the
protection.
Earthling
protection
Each array structure and all metal casings of the plant etc. shall be earthed
properly.
Tool Kit and One necessary tools kit and spares will have to be provided by the supplier
Spares
Energy meter
2.
Supplier shall provide energy meter to measure the DC power in KWp hrs
being fed to the plant.
CODES AND STANDARDS
The BoS items / components of the SPV power plant must conform to the latest edition of IEC/
equivalent BIS Standards as specified below:
BoS item / component
Standard Description
Standard Number
Power
Conditioning Efficiency Measurements
Unit Inverter
Environmental Testing
Charge
controller/ Environmental Testing
MPPT units*
Storage Batteries
General Requirements & Methods
of Test
IEC61683/IS 61683
IEC60068 2 (1, 2, 14, 30)/
equivalent BIS standard
IEC60068 2 (1, 2, 14, 30)/
equivalent BIS standard
IEC 61427
VRLA Tubular GEL type
IS 15549/ as per relevant
BIS standard
Cables
General Test and Measuring
Methods PVC insulated cables for
working voltages upto and
including
1100
V-Do-,
UV
resistant for outdoor installation
Switches
/
Circuit
Breakers / Connectors
General Requirements
38
IEC 60227
IS 694 / IS 1554 (Pt I and II)
IEC 60947 part I, II & III/ IS
60947 part I, II & III
Connectors-safety
EN 50521
AC/DC
Junction
Enclosures
inverters/
controller
Boxes/ General Requirements
for
charge
IP54 ( for outdoor) / IP/21 (for
indoor)
as per IEC 529
**In case if the Charge controller is in-built in the inverter, no separate IEC 62093 test is required and
must additionally conform to the relevant national/international Electrical Safety Standards wherever
applicable
3.
IDENTIFICATION AND TRACEABILITY
Each PV modules used must use a RF identification tag (RFID), which must contain the
following information. The RFID can be inside the module laminate, but must be able to
withstand harsh environmental conditions.
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
Name of the Manufacturer of PV Modules
Name of the Manufacturer of Solar Cells
Month and year of the manufacturer (separately for solar cells and module)
Country of origin (separately for solar cells and module)
I-V curve for the module
Peak Wattage, lm, Vm and FF for the module
Unique Serial No and Model No of the module
Date and year of obtaining IEC PV module qualification certificate
Name of the test lab issuing IEC certificate
Other relevant information on traceability of solar cells and module as per
ISO 9000 series.
39
OPERATION AND MAINTENANCE MANUAL
An Operation, Instruction and Maintenance Manual, in simple & easy to understand language
(English and Hindi both) with connection diagram, should be provided with the Solar Home
Lighting System. The following minimum details must be provided in the Manual:
•
•
•
•
•
•
Basic principles of Photovoltaics.
A small write-up (with a block diagram) on SPV Power Plants – its components, PV
module, battery, electronics and luminaire and expected performance.
Significance of indicators.
Type, Model number, voltage & capacity of the battery, used in the system.
DO's and DONT's.
Name and address of the contact person for repair and maintenance.
OTHER FEATURES
Any minor equipment and material may not be specifically mentioned in this
specifications but are required to make the system complete in a every respect in
accordance with technical specification shall be deemed to have been covered under
the scope of this specification and shall be provided by the tenderer / supplier within
the quoted price.
ANNEXURE- 1(b)
MINIMAL TECHNICAL REQUIREMENTS / STANDARDS FOR SPV SYSTEMS / PLANTS
TO BE DEPLOYED DURING F.Y. 2014-2015 UNDER THE PROGRAMMES OFMINISTRY
OF NEW AND RENEWABLE ENERGY
1.
PV MODULES:
1.1 The PV modules must conform to the latest edition of any of the following IEC /
equivalent BIS Standards for PV module design qualification and type approval:
Crystalline Silicon Terrestrial PV Modules
Thin Film Terrestrial PV Modules
IEC 61215 / IS14286
IEC 61646 / Equivalent IS
(Under Dev.)
Concentrator PV Modules & Assemblies
IEC 62108
1.2
In addition, the modules must conform to IEC 61730 Part 1-requirements for
construction & Part 2 - requirements for testing, for safety qualification or
Equivalent IS (Under Dev.)
1.3
PV modules to be used in a highly corrosive atmosphere (coastal areas,etc.)
must qualify Salt Mist Corrosion Testing as per IEC 61701 / IS 61701.
1.4
IDENTIFICATION AND TRACEABILITY
Each PV module must use a RF identification tag (RFID), which must contain
the following information:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
Name of the manufacturer of PV Module
Name of the Manufacturer of Solar cells
Month and year of the manufacture (separately for solar cells and
module)
Country of origin (separately for solar cells and module)
I-V curve for the module
Peak Wattage, Im, Vm and FF for the module
Unique Serial No and Model No of the module
Date and year of obtaining IEC PV module qualification certificate
Name of the test lab issuing IEC certificate
Other relevant information on traceability of solar cells and module as
per ISO 9000 series.
RFID shall be mandatorily placed inside the module laminate.
1.5
VALIDITY :
The validity of the existing Certificates/Reports in the old format/procedure shall
be valid till March 2013 only. Manufactures are advised to get their samples
tested as per the new format/procedure before 31st March 2013, whose validity
shall be for five years.
1.6
AUTHORIZED TESTING LABORATORIES/ CENTERS
PV modules must qualify (enclose test reports/ certificate from IEC/NABL
accredited laboratory) as per relevant IEC standard. Additionally the
performance of PV modules at STC conditions must be tested and approved by
one of the IEC / NABL Accredited Testing Laboratories including Solar Energy
Centre. For small capacity PV modules upto 50Wp capacity STC
performance as above will be sufficient. However, qualification certificate from
IEC/NABL accredited laboratory as per relevant standard for any of the higher
wattage regular module should be accompanied with the STC report/
certificate.
1.6.1
Details of Test Labs are given in Annexure I.
(Any other Test Lab that has set – up for testing and wants to get
included may contact Director, MNRE)
1.6.2 While applying for Testing , the Manufacturer has to give the following
details:
- A copy of registration of the company particularly for the relevant
product/ component/ PV system to be tested
- An adequate proof from the manufacturer, actually showing that
they are manufacturing product by way production, testing and
other facilities
- Certification as per JNNSM standards for other boughtout intems
used in the system
Without above proof test centers are advised not to accept the samples.
1.7
WARRANTY
PV modules used in solar power plants/ systems must be warranted for their
output peak watt capacity, which should not be less than 90% at the end of 12
years and 80% at the end of 25 years.
2.
BALANCE OF SYSTEM (BOS) ITEMS/ COMPONENTS:
2.1
The BOS items / components of the SPV power plants/ systems deployed
under the Mission must conform to the latest edition of IEC/Equivalent BIS
Standards/MNRE specifications/ as specified below:
BOS Item / System
Applicable BIS /Equivalent IEC Standard
Or MNRE Specifications
Standard Description
Standard
Number
Solar PV Systems ( more
than 100 Wp and up to
20 KWp Capacity only) :
Charge Controller/MPPT Environmental Testing
units
Power Conditioners/
Inverters**including
MPPT and Protections
Storage Batteries
IEC 60068-2
(1,2,14,30)/
Equivalent BIS Std.
Efficiency Measurements
Environmental Testing
IEC 61683 / IS 61683
IEC 60068-2 (1, 2, 14,
30) / Equivalent BIS
Std.
General Requirements & Methods As per relevant BIS
of Testing Tubular Lead Acid /
Std.
VRLA / GEL
Capacity Test
Charge/Discharge Efficiency
Self-Discharge
Cables
Switches/Circuit
Breakers/Connectors
Junction Boxes
/Enclosures for
Inverters/Charge
Controllers/Luminaries
General Test and Measuring
IEC 60227 / IS 694
Method PVC insulated cables for IEC 60502 / IS 1554
(Pt. I & II)
working voltage up to and
including 1100 V and UV resistant
for outdoor installation
General Requirements
IEC 60947 part I,II, III /
Connectors –safety
IS 60947 Part I,II,III
A.C. /D.C.
General Requirements
EN 50521
IP 54(for outdoor)/ IP
21(for indoor) as per
IEC 529
**In case if the Charge controller is in-built in the inverter, no separate IEC 62093 test
is required and must additionally conform to the relevant national/international
Electrical Safety Standards wherever applicable
2.2
AUTHORIZED TESTING LABORATORIES/ CENTERS
Test certificates / reports for the BoS items/ components can be from any of
the NABL/ IEC Accredited Testing Laboratories or MNRE approved test
centers. The list of MNRE approved test centers will be reviewed and updated
from time to time.
2.3
WARRANTY
The mechanical structures, electrical works The mechanical structures,
electrical works including power conditioners/inverters/charge controllers/
maximum power point tracker units/distribution boards/digital meters/
switchgear/ storage batteries, etc. and overall workmanship of the SPV power
plants/ systems must be warranted against any manufacturing/ design/
installation defects for a minimum period of 5 years.
Accredited Test centers for MNRE Off-Grid Programme
Lab/
Organi
zation
PV Module
SEC
Yes
(IEC61215up
to100WP)
NABL
Accredited
ERTL
(east)
STC Test
Facility
MNRE
Accredited
Yes
(IEC61215)u
nder ICEEECB,
IEC 61701
(upto100WP)
NABL
Accredited
No
ETDC
(B)
CPRI
(B)
ERTL
(N)
No
UL (B)
Yes
(IEC61215
IEC 61730
Pt.II and IEC
61701)
upto400WP
NABL
Accredited
TUV
Yes
Rhinela (IEC61215 &
nd
61730 Pt-II)
upto400WP
NABL
Accredited
Inter
Tek
No
Lighting Systems
Battery
Inverter >100 W
as per
Environmen
Efficiency
MNRE
tal
Specificati
ons
Yes
Yes
Yes
Yes
MNRE
(Including IP) MNRE
(upto
Accredited
MNRE
Accredited
10KVA)
Accredited
MNRE
Accredited
Yes
Up to
1000AH
Charge Controller
Environmental protections Environment
al
Yes
(Including IP)
MNRE
Accredited
Yes
Yes
MNRE
(Including IP)
Accredited
MNRE
Accredited
Yes
NABL/
MNRE
Accredited
Yes
(up to
3KVA)
NABL/
MNRE
Accredited
Yes
NABL/ MNRE
Accredited
Yes
Yes
NABL/
NABL/ MNRE
Accredited
MNRE
Accredited
Yes
Yes
NABL/
NABL/ MNRE
MNRE
Accredited
Accredited
Yes
(up to
10KVA)
NABL/
MNRE
Accredited
Yes
(up to
5KVA)
NABL
Accredited
Yes
NABL/ MNRE
Accredited
Yes
NABL
Accredited
Yes
(up to
5KWp)
NABL
Accredited
Yes
NABL
Accredited
Yes
NABL/
MNRE
Accredited
Yes
NABL/
MNRE
Accredited
Yes
NABL/
MNRE
Accredited
Yes
NABL/
MNRE
Accredited
Yes
NABL/
MNRE
Accredited
Yes
NABL/
MNRE
Accredited
Yes
Up to 500
AH
Only
Electronics
& luminaire
NABL
Accredited
Yes
NABL
Accredited
No
Yes
(except
battery)
NABL
Accredited
Yes
NABL
Accredited
No
Yes
(up to
6KVA)
NABL
Accredited
Yes
NABL
Accredited
Yes
(up to
6KWp)
NABL
Accredited
Yes
NABL
Accredited
NO
Yes
NABL
Accredited
No
Yes
(up to
10KVA)
NABL
Accredited
Yes
NABL
Accredited
Yes
(up to
10KW)
NABL
Accredited
Yes
NABL
Accredited
Only
Electronics
& luminaire
NABL
Accredited
Yes
NABL
Accredited
No
Yes
(up to
5KVA)
NABL
Accredited
Yes
NABL
Accredited
Yes
(up to
5KW)
NABL
Accredited
Yes
NABL
Accredited
Yes
Up to 100
AH
Yes
NABL/ MNRE
Accredited
Yes
Yes
NABL/
NABL/ MNRE
MNRE
Accredited
Accredited
*Beyond 10KVA self certification by the manufactures is acceptable.