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To:
2014 Aquatic Staff
From:
Justin Saroyan
Date:
4/5/15
Re:
RETURNING STAFF INFORMATION
Congratulations! This letter is to inform you that based on your successful performance last summer; you are invited to be
a part of the 2015 G.V.R.D. Aquatics Team. As you know, our staff is an elite group of professionals who undergo
extreme physical and mental training throughout their summer here at Cunningham Pool and the Vallejo Plunge. Last
summer we expanded our winning streak and took 1st place for the 5th time in 10 years in the NorCal Guard games and
we’re looking to make it a four-peat this year! This summer we have some exciting new X-Games to roll out and some
social events that you are not going to want to miss! Also, the wages listed on the letter of intent page should all be going
up on January 1, 2016 and hopefully starting lifeguard wages will go up by $1.00 starting July 1st!
Below you will find the items necessary for working this upcoming spring and summer season. Please review them
carefully, print out, fill out, and mail/email or drop them in my box no later than April 20th, 6pm.
If you plan on returning to work this year, please fill out the Letter of Intent with all the pertinent information. Be
sure to let us know your plans for the springtime as well as summer. Identify the position(s) for which you would consider
applying. Please return this form as soon as possible, but absolutely no later than April 20th. If we receive your packet
after the deadline, you will have to re-interview for any position and your position will not be saved. If you do not plan on
working for GVRD this summer, fill out the “Notification of not returning” or send me an email stating as such. Because
of the time required for interviews, we pre-screen anyone applying for a Sr. Staff spot and only interview those most
qualified.
1. The second form, Individual Staff Contract, is to be completed with all your time off for the summer. Please complete
this form in its entirety. Note the staff meetings listed on the first page and put them on a personal calendar so you and
your family know the mandatory training dates. The meetings are mandatory and must be attended if you plan on
working. Notify your parents so they don’t schedule anything on those dates.
•
IMPORTANT NOTE: Every day of Semana Giganissimo is MANDATORY except for the recert days. We
take our training very seriously, so your attendance is critical for your understanding of pool operations and
emergency procedures. Please initial that form and return it.
2. Fill out the Summer Preferences form and log on to whentowork.com by May 8th and go to “the time I prefer to
work” to fill in all the times you requested on your “Blue Sheet.” The Blue Sheet will be the master copy if there is a
discrepancy online.
3. The clothing order sheet is a simple way to ensure you have the clothing you need prior to the summer starting. Any
orders we receive after April 20th may not be filled until after the start of summer. We will continue to offer our new
clothing line with some awesome new additions, like our official Aquatics Patch, and the Lifeguard Republic, so be
sure to get some of the new gear!
If you have any questions, please email jsaroyan@gvrd.org
l Page 1
Dates of X-Treme Interest:
May 22-23
McInFyre Ranch Sr. Staff Leadership Training (optional but must pre register)
May 24
2nd Annual Mare Island Bridge to Bridge Triathlon (we want a lifeguard to win this public event!)
June 6
CPRS Camp Staff Training in Santa Rosa (8am-5pm)
June 17
McIntyre Ranch All Staff Training
July 4
11th Annual Entry in the Vallejo 4th of July Parade and Bathtub Regatta! #splashmob
Aug 2
NorCal Guard Games – Daly City
Aug 15
End of Summer Guard Dinner / Slide Show / Movie / Lock-in
l Page 2
Greater Vallejo Recreation District
AQUATICS DIVISION
INDIVIDUAL STAFF CONTRACT
I,
, am available to work for the Greater Vallejo Recreation District
(GVRD) for the Aquatics division during the 2015 season.
I understand that the GVRD Aquatic Staff is a seasonal position, and the busiest time of the season is from June to
August. For this reason, I will be available to work during this period, except for the dates listed on my blue sheet.
§
Time off should be limited. The summer season is only 8 weeks long and extensive vacation and leave schedules
will limit your chances of being rehired for the summer.
•
It is at the discretion of the Aquatics Supervisor to accept or decline an Individual Staff Contract based on the
amount of vacation requested.
§
Once your Individual Contract is accepted, all scheduling will be done on an availability basis. The more vacation
and leave time requested the lower priority you will receive when being scheduled for hours.
Employees will be allowed excused time off for family emergencies (life-threatening condition or death) with written note
and medical conditions / emergencies with doctor’s note, or circumstances deemed reasonable by the Aquatics
Supervisor.
Any time off including whole days, half days, or shift substitutions, taken outside of the approved blue sheet will result in a
breach of contract. A breach of contract may result in termination of duties at the end of the season.
I affirm to my knowledge I am not suffering from any health-related illness that would prevent me from executing the duties
as described to me in the hiring. I also affirm that I do not suffer from any illnesses or physical conditions other than those,
which I have informed you of and provided you with written approval from my physician to perform the duties required.
I have read this contract and fully understand its terms and my commitment to the Greater Vallejo Recreation District –
Aquatics Division, and sign it freely and voluntarily.
X
Employee Signature
Date Signed
For Employee’s Under Age 18 During Term of Contract
This is to certify that I, as parent / guardian with legal responsibility for the minor, have read this contract and fully
understand its terms and commitment to the Greater Vallejo Recreation District – Aquatics Division. And have discussed
the terms and conditions with him/her.
X
Parent/Guardian Signature
Date Signed
Aquatic Coordinator Signature
Date Signed
X
3
Name
Employee #
I authorize deduction from my next paycheck in the following amount for the items listed below. (if you prefer to pay by check, write “check” in the payroll date line)
Returning Staff Incentives:
Every year shirt:
S
M
2nd Year guard hat
Yes
No
3rd Year Guard Sweatpants
S
4th Year Guard Hoodie
th
5 Year Blue Jacket
Item
Shorts (male) - $25
st
T - Shirt (1 one free) - $10
T - Shirt (Sport-tech) - $15
Collared Sr. Staff shirt - $15
Collared Sport-tech shirt - $20
Red Long-sleeve Shirt - $17
White Long-sleeve Shirt - $12
Throwback Ringer T - $20
Sweatpants - $28
Hooded Sweatshirt - $38
Zip-Up Hoody - $40
Break-Away Pants - $45
Lifeguard Parka - $125
Red Trucker Hat - $10
Beanie - $18
Straw Hat - $7
Polarized Sunglasses - $20
Lifeguard Yoga Pants - $35
Fanny Pack - $12
Pocket Mask - $8
Whistle - $5
LGT recert - $27
Title 22 recert - $19
Other:
L
XL
XXL
M
L
XL
XXL
S
M
L
XL
XXL
S
M
L
XL
XXL
Quantity
Size(s)
Unit Cost
Total
Other:
Other:
Other:
Total
Employee Signature
Date
Supervisor
Payroll Date
Accounting Manager_____________________
4
Greater Vallejo Recreation District
Aquatic Staff – Letter of Intent
*Name
*Home Phone
*Cell Phone
*Address
*School Attending
*Date School Ends
*If graduating, what date
*email
*Shirt Size
*Short Size
* Required fields
Plans for spring
Spring Lessons have already begun and will continue up until ¡SEMANA GIGANISSIMO!
•
Can you teach Spring Lessons – M - Th (3:30pm – 6:45pm)?
Yes
No
- Fri (3:30pm – 6:45pm)?
Yes
No
- Sat (9:30am – 12:30pm)?
Yes
No
- Sun (12:30pm-4pm)?
Yes
No
©
Recreation Swim –
•
th
Rec Swim for School Groups started March 18 .
• Are you available for School Group Rec Swims (10:30am-2:30pm)?
Tue
Thur
Fri
None
Positions Available
Please identify those positions you would consider having this summer. (You may identify more than one but
st
nd
rd
rank them by 1 , 2 , 3 , etc, choice.)
_____Pool Manager (3) ($11.25-$13.67)
_____Senior Lifeguard (7) ($10.17-$12.37)
_____Lifeguard / Instructor (35) ($9.00-$10.91)
_____Front Office Sr. Guard (2) ($10.17-$12.37)
_____Water Polo Coach (2) ($12.13-$14.74)
_____Junior Guard/Camp Manager (3) ($11.25-$13.67)
_____Junior Guard Asst. (6-8) ($10.17-$12.37)
_____Water Exercise Instr. (2) ($12.13-$14.74)
_____Aquatic Specialist (1) ($13.41-$16.28)
_____Camp Staff (8) ($9.00-$10.91)
• Preference is given to those who have WSI, LGI, Title 22i or multiples for all Sr. Staff Positions. If you
have questions, contact me at 648-4663.
• Do not apply to a Sr. Staff position if you will not be able to make all Sr. Staff trainings and weekly Friday
Sr. Staff meetings from 7:30am-9am.
Pool of Preference (circle one):
Cunningham
Plunge
no preference
List all certifications you possess: ____________________________________________________
Signature
Date
5
Name_____________________________________________________
¡SEMANA GIGANISSIMO! © (and semana pequeño)
DATE
DAY
TIME
8am-5pm
EVENTS
Camp/Sr Guard Trng
(Santa Rosa)
6/6
Saturday
6/8
Camp/Sr Staff
Monday
1:30pm-5:30pm
Sr. Staff Training 1
Senior Staff
6/9
Tuesday
1pm-3pm
Manager Training
Managers
6/9
Tuesday
3:30pm-5:30pm
Rookie Orientation
6/10
Wednesday
9am-12pm
Cashier Training
All new hires
All who will be
in front office
6/10
Wednesday
1pm-5pm
Sr. Staff Trng 2 & Draft
6/11
Thursday
9am-6pm
LGT Recert Day
6/12
Friday
9am-6pm
6/15
Monday
9am–6pm
Title 22 certification
Intros/Lessons/Water
test/Camp Orientation
6/16
Tuesday
9am - 6pm
EAP’s/Lessons/Camps
6/17
Wednesday
9am - 6pm
McIntyre/Lessons
6/18
Thursday
9am - 6pm
WLSL/Plunge/Lessons
6/19
Friday
9am - 6pm
EAP’s/Lessons/Camps
7/16
Thursday
7pm-10pm
Night EAP training
6/26
Friday
7:30am-9am
In-Service training
7/3
Friday
9am – 12pm
In-Service training
7/10
Friday
9am – 12pm
In-Service training
7/17
Friday
9am – 12pm
In-Service training
7/24
Friday
9am – 12pm
In-Service training
7/31
Friday
9am – 12pm
In-Service training
8/7
Friday
9am – 12pm
In-Service training
Friday
9am – 12pm
In-Service training
8/14
WHO
I will be
there
(initial)
Reason I will not be
there
(optional training for
the hungry…)
Senior Staff
All Staff* (LGI’s
@8am)
All Staff** (Title
22 I’s @8am)
All Staff (Sr.
Staff @ 8am)
All Staff (Sr.
Staff @ 8am)
All Staff (Sr.
Staff @ 8am)
All Staff (Sr.
Staff @ 8am)
All Staff (Sr.
Staff @ 8am)
All Staff (Sr.
Staff @ 6pm)
Sr. Staff
All Staff (Sr.
Staff @7:30am)
All Staff (Sr.
Staff @7:30am)
All Staff (Sr.
Staff @7:30am)
All Staff (Sr.
Staff @7:30am)
All Staff (Sr.
Staff @7:30am)
All Staff (Sr.
Staff @7:30am)
All Staff (Sr.
Staff @7:30am)
•
*LGT recert day: We will recertify you for the cost of certs, but come prepared because it is a challenge
course, and you should know your stuff! If you cannot make it, you will need to get recertified somewhere else
before you can begin work. If your cert doesn’t expire until next year, you still need to get your skills approved
for the summer on this date or on the June 20th makeup day.
•
**Title 22 certification: we will offer the certification for the cost of certs if you come on the date listed above.
Otherwise you will have to find somewhere else to be certified before you can begin working.
•
Both Title 22 and Recert Day will be unpaid Certification Days unless you are an instructor. Both classes will
be offered for the cost of the certs.
6
Name
Phone ______________________
2015 Summer PREFERENCES
Daily Availability – (put an ‘X’ in any square in which you will not be able to work the full hour)
Note – The more ‘Xs’ you have the lower on the priority list you will be for scheduling purposes.
• Keep in mind that these are only request sheets and they do not guarantee your schedule. We have two facilities and
many shifts to cover so you will be placed where needed. Staff trainings will be announced at least one week in
advance and are mandatory for all staff. Due to increased programming, they may be early in the morning or during
the night depending on pool and time availabilities.
Time
Sun
Mon
Tues
Wed
Thur
Fri
Sat
500am
600
700
800
*
900
**
1000
**
1100
**
1200pm
**
100
200
300
400
500
600
***
700
800
900
1000pm
* Sr. Staff Weekly meeting (7:30am-9am)
** All Staff meetings are every week (9am-12pm)
*** Jr. Guard/camp staff mtgs
Signature_________________________________
Date_________
7
Name__________________________________________
Phone
Vacation / Extended Schedule (BLUE SHEET)
Place an ‘X’ in the boxes you wish to request not to work. You will not automatically get all the days off you request. It will
be on a first come first served basis. (All Staff Meetings are from 9am-12pm on the days listed)
Monday – Thursday Lessons
Spring 1
Spring 2
Spring 3
Spring 4
Spring 5
Spring 6
Spring 7
Spring 8 Spring 9
1/2 Price Lessons*
Summer 1
Summer 2
Summer 3
Summer 4
Fall 1
Fall 2
Fall 3
Fall 4
Fall 5
Fall 6
Fall 7
Maybe, but I will
miss <2 days
No, I will
miss 2+ days
I will miss the following dates in the session.
YES,
I’ll be there!
Maybe, but I will
miss <1 days
No, I will
miss 1+ days
I will miss the following dates in the session.
2/9 – 2/19
2/23 – 3/5
3/9 – 3/19
3/23 – 4/2
4/6 – 4/16
4/20 – 4/30
5/4 – 5/14
5/18 – 5/28 6/1 – 6/11
6/15 – 6/18
6/22 – 7/2
7/6 – 7/16
7/20 – 7/30
8/3 – 8/13
8/17 – 8/27
8/31 – 9/10
9/14 – 9/24
9/28 – 10/1
10/12 – 10/22
10/26 – 11/5
11/9 – 11/19
Weekend Lessons Friday 1
Friday 2
Friday 3
Friday 4
Friday 5
Friday 6
Friday 7
Friday 8
Friday 9
Saturday 1
Saturday 2
Saturday 3
Saturday 4
Saturday 5
Saturday 6
Saturday 7
Saturday 8
Saturday 9
Sunday 1
Sunday 2
Sunday 3
Sunday 4
Sunday 5
Sunday 6
Sunday 7
Sunday 8
Sunday 9
YES,
I’ll be there!
2/27 – 3/20
3/28 – 4/18
4/24 – 5/22
5/29 – 6/26
7/3 – 7/24
7/31 – 8/28
9/4 – 9/25
10/2 – 10/23
10/30 – 11/20
2/28 – 3/21
3/28 – 4/18
4/25 – 5/23
5/30 – 6/20
6/27 – 7/25
8/15 – 9/5
9/12 – 10/3
10/10 – 10/31
11/7 – 11/28
2/22 – 3/15
3/22 – 4/19
4/26 – 5/24 5/31 – 6/21
6/28 – 7/26
8/2 – 8/30
9/6 – 9/27
10/4 – 10/25
11/1 – 11/22
Do you want to work through the winter?
No class 05/01
No class 08/07
No class 05/02
No class 07/04, 07/18
No class 10/4
No class (Easter) 04/05
No class 05/03
No class 07/19
No class 08/09
Yes
No
8
Aquatic Staff – Not Returning
Name
Home Phone
Other Phone
Address
If you do not intend on returning to work for GVRD please identify that below:
I do not intend on returning to GVRD this summer or in the future. Please terminate my
employment. (If checked you will need to reapply if you decide to work at a later date.)
I do not intend on returning to GVRD this summer but possibly in the future. (Files will be kept
for one year, after which time you will need to reapply.)
Signature
Date
Thank you for your time with Poseidon’s Posse,
Justin Saroyan
Aquatics Supervisor
9