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Cycling Vendor Registration
41st Annual Mount Dora Bicycle Festival
October 9-11, 2015
The 41st Annual Mount Dora Bicycle Festival will host over 1,500 cyclists the weekend of
October 9th—October 11th. The Mount Dora Area Chamber of Commerce is now accepting
Registrations for sponsors, exhibitors, and vendors.
$100 Deposit required. Deposit will be refunded post-festival if commitment is fulfilled.
Each sponsor, exhibitor, and vendor will receive a space. You will need to provide your own tent,
tables, chairs, & extension cords. $25 fee for electric hook-up. Proof of liability insurance is required.
To reserve your space, please complete and return the Vendor Registration form,
proof of liability insurance, and payment no later than September 18, 2015.
There are a limited number of spaces and space is first come, first serve.
Please print
Name:_______________________________________________
Company:____________________________________________
Email:_______________________________________________
Phone: ______________________ Cell: _____________________
Address: _______________________ City: ________ State: ____ Zip:_________

Merchandise/Product Description: ___________________________________________________

Will your company be handing out product samples? Y N (If yes, please provide description)
________________________________________________________________________________

Would your company like to place marketing materials/give-a-ways in the Registration Area? Y N
(If yes, please provide the Chamber with 1,500 pieces by September 18, 2015).

Would your company be interested in receiving additional information about Sponsoring the 41st Annual Mount Dora
Bicycle Festival? Y N
Fees - Please check all that apply:
________ $100 Deposit
________ $100 Logo on Festival Website with link to your website
________ $100 Tent rental
________ $25 Electric hook up
$_______TOTAL (Check one) ____Check enclosed ___Please call for Credit Card information (MC/Visa/Amex/Discover)
________ My Liability Insurance Company will be emailing a copy of my liability policy by
Friday, September 18, 2015 to chamber@mountdora.com with the following as Named Insured:
Mount Dora Area Chamber of Commerce 341 Alexander St. Mount Dora, Fl 32757
Festival Day Arrival/Departure Procedure
The Vendor Village Coordinator will check vendors in and assign space. The Vendor Village hours are 7am—5pm on Friday
and Saturday, and 7am-2pm on Sunday for cycling-related vendors. Your booth must be ready for guests by 7am each day.
Breakdown may not be prior to 5pm on Friday & Saturday and not prior to 2pm on Sunday. If you wish to remain open later
each day, you are encouraged to do so. If you fail to follow Festival Procedures, your deposit will be retained.
Space Clean Up
Vendors must maintain their space in a clean condition and remove all waste before leaving the Festival each day.
Vendor Cancellation Policy
If for any reason you are unable to participate as a vendor in the festival, written notice must be received by the Mount Dora
Area Chamber of Commerce by 5:00pm on Friday, September 18, 2015. If written notice is not received by this date and time,
your deposit will be retained. Absolutely no refunds will be granted.
BY SIGNING BELOW, THE VENDOR AND THEIR EMPLOYEE (S) AGREE TO THE POLICIES AND
PROCEDURES AS LISTED ABOVE AND AGREE NOT TO HOLD THE MOUNT DORA AREA CHAMBER OF
COMMERCE, EVENT COORDINATORS AND ANY OF ITS AGENTS LIABLE FOR INJURIES OR LOSSES OR
EXPENSES ARISING OUT OF ANY ACTIVITY ASSOCIATED WITH THE APPLICANT’S PARTICIPATION
IN THIS EVENT.
VENDOR Contact (Please print)_______________________________ Date__________
Signature________________________________________________________________