1. education
2. school

TOWNSHIP OF OCEAN BOARD OF EDUCATION
WORK MEETING MINUTES
March 17, 2015
CALL TO ORDER
Mrs. Denise Parlamas, President, called the meeting to order at 7:00 p.m. in the main office conference
room of the Township of Ocean Intermediate School, 1200 West park Ave., Ocean, N.J.
STATEMENT OF ADEQUATE NOTICE
Mrs. Parlamas read the statement of notice as required by the Open Public Meetings Act, N.J.S.A.
10:4-6.
ROLL CALL OF ATTENDANCE
Present – Mr. Robert Acerra, Mr. Robert Angelini, Mr. Clifford Brautigan, Mr. Joseph Hadden, Mrs.
Amy McGovern, Mr. Sean Moore, Mrs. Denise Parlamas, and Mrs. Sylvia Sylvia-Cioffi.
Staff in attendance - Mr. Jannarone and Dr. Stefankiewicz
Enter Executive Session – 7:02 p.m.
Approval: Motion offered by Mrs. Parlamas, seconded by Mrs. McGovern and carried 8-0.
Move for the approval to enter Executive Session, in conformance with the Open Public Meeting Act,
for the purpose of discussing: Personnel (Personnel agenda), Litigation (Calais v. BOE), Negotiation
(TOEA) and Student Matters. It is anticipated at this time that the above stated subject(s) shall be made
public at such time as the need for non-disclosure no longer exists. Board of Education will be in
executive session for approximately 30 minutes and will not take action upon returning to work session.
Adjourn Executive Session – 7:15 p.m.
Approval: Motion offered by Mr. Moore, seconded by Mrs. Sylvia-Cioffi, and carried 8-0.
Move for the approval to adjourn from Executive Session and resume public session.
PRESIDENT’S REPORT: Mrs. Parlamas
Mrs. Parlamas discussed the following item(s):
 Thanked everyone for attending the Township event (St. Patrick’s Day Celebration) where she
had been an honoree.
SUPERINTENDENT’S REPORT: Dr. Stefankiewicz
Dr. Stefankiewicz discussed the following item(s):
 Gave a PARCC update on each school and the number of students that took the test. He spoke about
the technology and survey given after the test.
SCHOOL BUSINESS ADMINISTRATOR’S REPORT: Mr. Jannarone
Mr. Jannarone discussed the following item(s):
 Budget update regarding timelines and county approval.
PUBLIC COMMENT: None
COMMITTEE REPORTS:
The Board of Education discussed committee items:
CO-CURRICULAR STUDENT ACTIVITES: No Report
Twp of Ocean BOE Work Meeting Minutes (continued) March 17, 2015
COMMUNITY LIAISON & COMMUNICATIONS: No Report
FINANCIAL MANAGEMENT & RESOURCE SERVICES: Mr. Moore
The following item(s) were discussed:
1. Discussion: Resolutions Pertaining to 2015-2016 Tentative School District Budget:
a. Approval of Base Budget:
Board of Education and administration discussed the 2015-2016 Tentative School District Budget for
submission to the county superintendent for review:
Budget
Local Tax Levy
General Fund
$ 72,878,585
$ 60,285,552
Special Revenue Fund
1,877,231
Debt Service Fund
2,434,218
2,246,346
Total Base Budget
$ 77,190,034
$ 62,531,898
b. Advertisement:
Board of Education and administration discussed the School Business Administrator to advertise said
tentative budget in the newspaper of record and on the district website (www.oceanschools.org) in
accordance with the format required by the State Department of Education and according to the law.
c. Resolution to Set Budget Hearing Date:
Board of Education and administration discussed Tuesday, April 28, 2015 as being the date for the
formal Public Hearing and adoption of the 2015-2016 School District Budget. The hearing will be
held at 8:00 p.m. in the auditorium of the School District Administration Building.
School Business Administrator discussed the budget submission to the County.
2. Discussion: Inter-local Services Agreement
The Board of Education and Administration discussed the Inter-local Services Agreement with the
Township of Ocean for the rental of school buses to the Township Recreation Department for use during
the 2015 summer camp program in the amount of $8,000.
(As per attached)
3. Discussion: Use of Facilities
Board of Education and administration discussed the use of facilities according to the attached list dated
March 17, 2015.
4. Discussion: Cooperative Purchasing Services for the 2015-2016 School Year
Board of Education and administration discussed the Educational Data Services (EDS) Cooperative
Purchasing Program, at a fee of $11,940 for the following supplies:
Office & Computer
Industrial Arts
Health
Custodial
Copy Duplicator
Fine Arts
Audio/Visual
Family & Consumer Science
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Science
Physical Education
Athletic
Twp of Ocean BOE Work Meeting Minutes (continued) March 17, 2015
Note: By participating in this cooperative purchasing program the district realized a savings of
$283,679 for the 2014-2015 school year versus state contract pricing.
5. Discussion: Replacement of IEP Student Program
Board of Education and administration discussed the purchase of Individualized Education Program for
tracking of the district special education students at an up-front fee of $37,846.77, with all subsequent
years at $14,467.
INSTRUCTIONAL & EDUCATION: Mr. Brautigan
The following item(s) were discussed:
1. Discussion: Professional Development Activities – Staff
Board of Education and Administration discussed the attached memorandum dated March 13, 2015
re: Staff Professional Development Activities in accordance with District Policy 6471and NJAC
6A:23B. The attendance at said activities is fiscally prudent and will promote the delivery of
instruction and/or will further the efficient operation of the district.
Reimbursement for travel and related expenses shall be according to the Department of the Treasury
guidelines in NJOMB circular 06-02 and A-87.
2. Discussion: Cancellation to out of District Private Tuition for the 2014-2015 School Year
Board of Education and Administration discussed a cancellation to out of district private tuition for the
2014-2015 school year in accordance with the attached memorandum dated March 10, 2015.
3. Discussion: High School Delayed Opening Schedule for Special Testing
Board of Education and Administration discussed a delayed opening schedule for the New Jersey
Biology Competency Test (NJBCT), May 26 & 27, 2015 in accordance with the attached memorandum
dated March 6, 2015.
4. Discussion: Field Observation Hours
Board of Education and Administration discussed field observation hours for Nicholas Kulka, a student
at Monmouth University in accordance with the attached memorandum dated March 13, 2015.
NEGOTIATIONS: No Report
PERSONNEL: Mrs. McGovern
The following item(s) were discussed:
1. Discussion: Revision to an Unpaid Family Leave of Absence
Board of Education and Administration discussed a revision to an unpaid family leave of absence
for Nicole Belasco, Elementary Teacher, Wayside School, to reflect an earlier return to work date
of May 18, 2015. Mrs. Belasco’s unpaid family leave of absence will begin at the conclusion of her
eligible sick leave, approximately February 10, 2015 and continue through to May 15, 2015. Mrs.
Belasco’s last day of work was January 5, 2015. While out on an unpaid family leave of absence,
Mrs. Belasco will be responsible for paying the appropriate contribution towards her health insurance
coverage. (Previously discussed, at the March 3rd work session of the Board, with a return date of
June 5th.)
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Twp of Ocean BOE Work Meeting Minutes (continued) March 17, 2015
2. Discussion: Substitutes for the After School Help and Homework Center/Ocean Township
Elementary School – 2014-2015 School Year
Board of Education and Administration discussed hiring Anne Wagar and Amy Goldsmith
as Substitute Teachers for the 2014-2015 After School Help and Homework Center at Ocean
Township Elementary School. The substitute teachers would work if one of the regular
teachers were unavailable at a rate of $28.00 per hour.
3. Discussion: Issuance of Contract
Board of Education and Administration discussed issuing a contract to the following:
Herman Hall
Custodian I (Night-Shift)
$32,085.00
High School
prorated
Non-tenure track position
Actual Start and Effective Dates: April 1, 2015
(Mr. Hall replaces Derek Starnes who resigned).
4. Discussion: Instructional Assistant Substitute
Board of Education and Administration discussed hiring Margaret Seager as an Instructional
Assistant Substitute for the 2014-2015 school year.
5. Discussion: Clerical Substitute
Board of Education and Administration discussed hiring Sheryl Cesario as a Clerical Substitute for
the 2014-2015 school year.
PLANNING & CONSTRUCTION: Mr. Hadden
The following item(s) were discussed:
1. Discussion: Professional Services for Construction Management
Board of Education and Administration discussed the award of a contract for the Referendum Projects
approved by the Voters December 9, 2014, as per the RFP issued.
Awarded to:
Duration:
Nature and Type of Contract
Amount of Contract:
P. W. Moss & Associates
Completion of the Projects
Construction Management Services
$352,000.00
a. These contracts will be awarded as a “Professional Service” in accordance with the Public
School Contracts Law, N.J.S.A. 18A:18A-2h, being that it is for services performed by
persons authorized by law to practice a recognized profession.
b. The above professional has submitted a political contribution disclosure form in
accordance with N.J.S.A. 19A-20.26.
c. A copy of this resolution as well as the contract and political contribution form shall be
placed on file with the Secretary of the Board and will be available for public inspection
along with notice to the newspaper of record for this award.
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Twp of Ocean BOE Work Meeting Minutes (continued) March 17, 2015
2. Discussion: Bid Award – High School Bleacher Renovations & Press Box Project
Board of Education and Administration discussed the lowest responsible and responsive bid for the High
School to Cypreco Industries of Neptune, NJ for a total of $803,546, as follows:
1. Bleacher Renovations & Press Box Project
2. Alternate 1A: Furnish and Install New Seat Boards
$723,723
$79,823
Bids were opened on March 11, 2015 at 10:00 a.m. in the Administration Building Auditorium.
(See attached)
3. Discussion: Bid Award – High School Track Renovation Project
Board of Education and Administration discussed the lowest responsible and responsive bid for the High
School to Halecon Inc. of Bridgewater, NJ for a total of $359,000, as follows:
1. Track Renovations
2. Alternate 2A: Furnish and Install Beynon Sports
BS300 Synthetic Track surfacing
$343,000
$16,000
Bids were opened on March 11, 2015 at 10:00 a.m. in the Administration Building
Auditorium. (See attached)
TECHNOLOGY: No Report
OLD BUSINESS:
The following item(s) were discussed:
 The Board of Education and administration discussed the construction manager proposal for the
referendum.
NEW BUSINESS: None
PUBLIC COMMENT: None
ADJOURN MEETING: 7:59 p.m.
There being no further business, Mrs. McGovern made a motion, seconded by Mrs. Sylvia-Cioffi, that the
meeting be adjourned. This motion carried 8-0.
Respectfully submitted,
Kenneth Jannarone
School Business Administrator/
Board Secretary
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