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SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015
TASK
RESOURCES/HELP GUIDES

Review the PARCC Test Coordinator Manual – Spring 2015
onlineassessment.dpsk12.org –
Administration (ELA & Math) tab

Review the CMAS PARCC Spring 2015 SAL Administration Training PPT
onlineassessment.dpsk12.org –
Administration (ELA & Math) tab

Redistribute Test Administrator Manuals (TAMs)
Schedule a time with your Test Administrators to review:
1. TAM and Scripts
2. Testing Protocols (how to report a technology issue or testing
irregularity)
3. Lessons learned from PBA, and
4. Your school’s testing schedule
Schedule opportunities for students to take an EOY Practice Tests
and/or PARCC Tutorial. There are Tutorials for TTS, Equation Editor,
Scientific Calculator, and TestNav tools.
Plan a meet-up with your TAs before
testing begins
TAMs were delivered
before PBA; if you need
additional manuals, you
can print them.
Parcc.practice.com > Test Preparation
Optional


Change the test administration window in PearsonAccessnext
URL for PearsonAccessnext: co.pearsonaccessnext.com
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 1 of 14
NOTES
1. Log into
PearsonAccessnext
2. Select the drop-down
in the upper righthand corner of the
home screen and
choose PARCC Op
Spring EOY 2015
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015

TASK
RESOURCES/HELP GUIDES
NOTES
Testing Materials: Confirm you have received the appropriate EOY
testing materials.
Log into PearsonAccessnext and follow
these steps to view your order(s):
1. Setup > Orders & Shipment
Tracking
2. In the “Find Orders Placed or
Updated in” field, select Show
All Results. Click Search.
Don’t wait to complete
this step! It could take 57 days for materials to
arrive.
1. Conduct inventory of all CMAS paper testing materials
(delivered to your school by 4/17)
2. Based on your accommodations, do you need more materials?
3. Place the order in P.A.N. for more materials (follow the guide)
Important: Not all additional orders placed during PBA were
automatically ordered for EOY – confirm materials you have received,
determine what materials you still need (LP, Braille, test booklets) and
place the order.


Review your school’s Test Security Plan from PARCC PBA.
Confirm the security plan is up-to-date for PARCC EOY testing, or edit as
needed. Your principal will need to sign off on any changes.
Print and Review this handout “CMAS: PARCC English Language Arts
and Mathematics Testing Multiple Grades in the Same Testing Room”
3. Click on the
button, select
“Materials Order” to view
details.
Questions about
material delivery?
Contact Ray Brazil:
Raymond_Brazil@dpsk1
2.org
Guide: “PARCC Additional Order
Procedure”
Onlineassessment.dpsk12.org – posted
here, under “Testing Resources”
Refer to Page 3 of this guide to
determine which grades/units can be
combined for PARCC EOY make-up
testing. HERE
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 2 of 14
Important: Units that
can/cannot be combined
for make-up testing are
different than PBA
(i.e. Alg1, Alg2)
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015
TASK
RESOURCES/HELP GUIDES
NOTES

Create a Testing Schedule for EOY
Testing Window:
4/27-5/22

Submit Testing Schedule to ARE
Refer to:
1. PARCC Test Coordinator Manual:
 Section 1.1, 1.2, 1.3 for Testing
Times and # of Units (varies by
grade level)
 Section 1.5.3: Make-Up Testing
 1.5.5: Breaks
2. Testing Multiple Grades Guidance
(pg.3-EOY)
3. Make-Up Testing Directions (for
testing out-of-order)
4. CMAS PARCC SAL Training PPT “Determine your Testing Schedule”
section
Submit your final testing schedule
HERE.
DUE BY MONDAY, APRIL 20TH
http://tinyurl.com/CMASPARCCEOY15

Print and Review this handout “EOY Mathematics Top 5 Administration
Reminders”
http://avocet.pearson.com/PARCC/Ho
me#8341

Verify Testing List in PearsonAccessnext by comparing with your official
student roster. Add students as needed.
Instructions to Add a Student:
https://support.assessment.pearson.co
m/display/PAsup/Create+and+Edit+Stu
dent+Records
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 3 of 14
*Required*
If your schedule changes,
submit a new Google
form or contact ARE.
Pull a current roster
from IC or the Principal
Portal
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015

TASK
RESOURCES/HELP GUIDES
NOTES
Verify students are assigned the correct Accommodation/Accessibility
Feature(s) by verifying their PNP in PearsonAccessnext.
onlineassessment.dpsk12.org >
Accommodations
NOTE:
Accommodation(s) from
PBA are now loaded into
EOY – please verify they
are correct (or
edit/add/remove as
needed)
Edit the PNP, as needed. Add a PNP for new students, as needed.
In PearsonAccessnext, you can verify accommodations by viewing the
PNP for each student (Setup > Students > Manage Test Sessions), or by
pulling a PNP report (Reports > Operational Reports > Students &
Registrations > PNP/Accommodations for Student Tests)


Consult with STR:
 Confirm that new devices have been configure for EOY testing
 Review Testing Schedule
 Confirm plan to provide and charge devices during testing
Thoroughly review 2015 PARCC Test Administrator Manual for relevant
grade & content – EOY section. (this task is connected to the next task,
below)
NOTE: Test Administrators must follow all procedures outlined in the
TAM and read the script exactly as it is written.
Test Administrator Manuals (TAMs) are
posted HERE:
http://avocet.pearson.com/PARCC/Ho
me#alpha-M > listed under “M” for
Manuals
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 4 of 14
STRs receive CMAS
testing updates via email
sent from DoTS to the
STR Distribution List
Test Administrator
Manuals (TAMs) were
delivered for PBA; These
are non-secure and can
be printed online if
additional manuals are
needed.
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015

TASK
RESOUCES/HELP GUIDES
NOTES
**PARCC Testing Review for Test Administrators and Proctors**
Posted onlineassessment.dps12.org
 Test Administrator Manuals (TAM)
 TA Support Packet
 PARCC Security Agreement
It is important to review
standardized testing
protocols with your
teachers.
 Make sure teachers know the URL
for PearsonAccessnext (different
than CMAS S&SS):
http://co.pearsonaccessnext.com
TAs and Proctors new to
PARCC must sign a
PARCC Security
Agreement
1. Thoroughly Review Test Administrator Manual (TAM)
 Responsibilities of the Test Administrator, Student Test
Materials, On Testing Day, Administrator “SAY” Directions for
EOY, TestNav Exit Instructions
2. Review Calculator/Non Calculator sections and the TAM
instructions to students or this Unit.
3. Remind TAs of their ethics and administration training and the
importance of following all protocols that are in place for CMAS
testing (Review Section 2.5 Testing Security Breaches in PARCC
TAM)
 The TestNav site for students is the
SAME as CMAS testing:
http://co.testnav.com
4. Confirm TAs know their PearsonAccessnext logins/passwords and
URL to log in: https://co.pearsonaccessnext.com
Most critical items to review:
 Test Administrator Manual!
 School schedule, test security
plan (“Plan B” during testing)
and how to contact you during
testing.
6. Review your Test Security Plan, Testing Schedule, Test Session Time
Requirements and the School Policy on releasing students.
5. Review protocol for tracking absent students, those who do not
finish testing and/or experience technology issues
(recommendation: print a roster sheet and track there, or track on
a Student Testing Ticket)
Staff Training?
Your staff rec’d CMAS
Ethics and
Administration training
in advance of PARCC
PBA; you only need to
provide an ethics
training for new staff
members participating in
EOY testing.
7. Prepare TAs to administer accommodated tests, as needed.

8. Discuss troubleshooting tips for technology issues during testing.
Edit/Create Test Sessions in PearsonAccessnext
Guide Create / Edit / Delete a Test
Session
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 5 of 14
NOTE: Students will be
assigned to 1 ELA and 1
Math session.
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015


TASK
RESOURCES/HELP GUIDES
Verify students are assigned to the correct test sessions. Make
corrections, if needed.
onlineassessment.dpsk12.org
Reminders when assigning students to sessions:
 25:1 ratio (student:TA)
 30:1 per Wireless Access Point (laptops
Verify students have the correct accommodated test form.
On the Students in Sessions screen in PearsonAccessnext, look at the
form column in the student list (e.g., 15EL07EYET0001) - more details
below, and within the guide.

Receive, document and store all additional materials ordered through
PearsonAccessnext.

Teachers prepare to deliver accommodated tests (if needed).

Provide TAs with supervised access to the assessment to determine
how to apply the audio guidelines for oral script.

Paper Tests: Unwrap test booklets and apply pre-ID labels to test
booklets (if available).
NOTES
GUIDE: Add, Remove and Move
Students within Test Sessions
GUIDE:
NOTE: If you need to
http://avocet.pearson.com/PARCC/Ho edit a student’s
me#7427
accommodation, first
remove student from
test session, update the
PNP, then add student
back into test session.
1. Review and understand the audio
guidelines (Appendix J, Appendix I)
2. Review the Text-to-Speech tutorial
to understand audio guidelines
*2 days before Testing*
Refer to: PARCC Accommodations
Manual, Appendix J (Math), and
Appendix I (ELA)
*2 days before Testing*
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 6 of 14
*Secure Materials*
*TA must check the
materials in and out each
day and be supervised.
*Secure Materials
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015
TASK
RESOURCES/HELP GUIDES
NOTES

Print Authorization Tickets and Seal Codes
Guide: Print Student Testing Tickets
and Seal Codes
*Secure Materials*

Print Test Session Rosters (in PearsonAccessnext)
Print Chain of Custody forms

Print “Do Not Disturb” door signs
1. PARCC Chain of Custody form: HERE
2. Sample Chain of Custody form can
be found HERE, titled “Chain of
Custody Sample” – this can be
modified to fit your needs.
Appendix H: Testing Sign (page 139) of
the PARCC Test Coordinator Manual
Review Logistics Plan

Know how to contact your STR and confirm your SAL/STR roles during testing

Verify all testing devices are set up and ready to go

Print master list of sessions w/ assigned test administrators and students

Have a system in place to track students who are absent or do not complete a testing session due to illness or testing irregularity

Review school’s policy on what students should do during and after testing

Inform students and parents about the CMAS assessments

Notify Opt-Out parents testing dates and times so that parents can make alternate plans for their child if you are asking them to stay home.
Final Preparation: The Day before Testing

Verify rooms are set-up for testing

Ensure testing rooms are clear of any instructional materials

Make sure there is a working clock in the room
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 7 of 14
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015

List of possible testing materials:
 Student Authorization Tickets
 Seal Codes
 Blank Scratch Paper
 Printed Log-Out Instructions for TA:
http://avocet.pearson.com/PARCC/Home#6879
 Session Roster (list of students in testing session)
 Paper testing materials (for accommodations)
 #2 pencils
 Calculator (as needed)
 Math reference sheets (as needed)
 Allowable math tools (as needed)
Prepare/Finalize testing bins
During Testing – Daily Checklist

Confirm test sessions are “Started”

Host a daily meet up with TAs to gather testing bin, discuss troubleshooting tips, answer questions

Deliver secure test materials to your TAs (15 minutes before testing)

Remind Test Administrators to check audio levels prior to logging into TestNav

REMOVE ALL CELL PHONES FROM STUDENTS BEFORE BEGINNING A TEST SESSION!!

Monitor testing rooms to ensure test administration and security protocols are followed

Answer questions from Test Administrators

Assist with any technical issues experienced by students (with your STR)

Investigate all testing irregularities and notify the CMAS Hotline 720.423.2627. If necessary, complete an Irregularity Report within 24 hours
of a testing incident: https://are.dpsk12.org/assessapps/ > Login in, then select “Irregularity”

Arrange for and supervise make-up testing
o Ensure TAs have student’s Authorization Ticket and correct Seal Code for make-up session
o Ensure TAs deliver correct testing instructions from the Test Administrator Manual (TAM)
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 8 of 14
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015
After Each Test Session

Collect materials from Test Administrators

Complete Chain of Custody/Security Checklist and store materials in locked storage

Verify students’ status is correct:
o “Exited” if completed only 1 unit of 2
o “Completed” for students who have completed all testing

With assistance from your STR, devices should be checked for battery charge. If they need charging, they should be connected to power
source. If not, they should be shut down until next session.
After All Test Sessions are Complete

Verify all students have completed testing

Verify all students are in “Completed” or “Marked Complete” status

Mark tests with the appropriate invalidation code, if needed.

“Stop” all test sessions

Verify student responses on the paper-based forms have been transcribed, if necessary (refer to Section 7.5 of your Test Coordinator Manual)

Sort, Package and Ship test materials to the DPS Processing Center (refer to Test Coordinator Manual, Section 6, and DPS Close-Out
Procedures)
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 9 of 14
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015
Answers to your FAQs for PARCC EOY:
1. All students should take the PARCC EOY test, even if they did not take or complete the PARCC PBA test.
a. Students new to Colorado? Yes
b. Students who transferred into DPS from within Colorado? Yes
c. Students who did not take the PBA? Yes
d. Exception: Students who have officially opted-out of CMAS will not take the EOY tests.
2. Will students who did not take PBA still receive a score? No, and maybe. Without taking both components (PBA & EOY),
a student will not receive an overall score. However, we are hopeful s/he may still receive raw data at some level.
3. Scratch paper is allowed on both the ELA & Math test. Is must be provided by the school (blank, lined or graph) and will
be shredded at the end of the testing window.
4. Headphones are not required for EOY testing, except for students receiving TTS
5. Students can take a make-up test out of order by selecting “Set Section Start” from the Students in Session screen.
NOTE: Log-out directions will change if a student is testing out of order.
a. Make-Up Testing Directions (for testing out of order):
i. http://onlineassessment.dpsk12.org/wp-content/uploads/2015/03/Guide-to-Makeup-Testing.pdf
b. Log-Out Instructions for Test Administrators (*NEW*):
i. http://avocet.pearson.com/PARCC/Home#6879
6. Accommodations for English Learners on PARCC ELA & Math tests, listed HERE on PAGE 15.
7. ELs can have a Spanish math test or a Spanish math test with TTS. To assign this in the PNP:
a. For a student who needs a math test in Spanish, select Translation of the Mathematics Assessment Online in the PNP
b. For a student who needs a math test in Spanish WITH text-to-speech in Spanish, select Translation of the
mathematics Assessment in Text-to-Speech – Spanish
You cannot select both. Students can also respond in Spanish and receive translated test administration directions.
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 10 of 14
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015
8. Scripts for Language Translations: http://avocet.pearson.com/PARCC/Home#alpha-S > under “S” Scripts for Language
Translation
9. Human Reader (Oral Script) Accommodations: Online, Paper
a. Online Human Reader Accommodations (aka: Oral Script):
i. SAL will print off two testing tickets – a Student Testing Ticket and a Proctor Testing Ticket; the proctor will use the ticket to
log into their own version of the same online test as the student
b. Paper/Pencil Human Reader Accommodation:
i. A “Read Aloud Kit” will provide 2 tests booklets, one for the student and one for the proctor
10. A reminder that TTS & Human Reader (oral script) accommodations are not allowed on the ELA/Literacy test unless
approved by CDE as a unique accommodation.
11. There is an optional student survey at the end of Unit 2 that will take approximately 10 minutes. This is time added to
the end of the unit time, if needed.
12. Opt-Outs:
a. For new opt-outs, please fill out a testing irregularity report and attach the official opt-out letter. You do not need to email
onlineassess@dpsk12.org in addition.
b. For all opt-outs, please continue to code all opt out absences as Test Refusal (under the Authorizations tab in IC) – see quick
reference guide included in the Opt Out toolkit. The link to the opt-out toolkit is here: http://tinyurl.com/n64m4k7
13. There is a new process to take if you experience TestNav tool issues and/or Data Loss during active testing. Please
follow the steps posted HERE to report an instance to the CMAS Hotline.
14. To the greatest extent possible, please maintain an instructional schedule for your students when not in testing sessions.
15. Please contact the ARE Department if your testing schedule changes unexpectedly (i.e. a surprise snowstorm!), or if your
building is experiencing a technology issue that may result in a school-wide cessation of testing.
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 11 of 14
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015
Testing Tips to Avoid Misadministrations
 Manage Seal Codes! Do not allow TAs to write more than 1 seal code on the board at any time. Once students have
logged into the test, advise your TAs to remove the seal code from the board.
 Remove all Cell Phones before testing begins!
 There is no minimum testing time, HOWEVER all students must remain in a testing section until every student has
completed the section. DO NOT allow test administrators to let students move from Unit 1 to Unit 2 at their own pace!!
 Remind Test Administrators to ASK if they have any questions, DON’T GUESS!
 Check Accommodated Test Forms before you begin testing! If a student starts a test without the correct accommodation
it could result in a misadministration. Check the test form before beginning Unit 1 to ensure the correct test has been
assigned!
 To do this, log into PearsonAccessnext. From the Students in Sessions screen, look at the form column in the student
list (e.g., 15ELO7PBET0001)
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 12 of 14
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015
Technology Assistance during Testing

Test Administrators and proctors are allowed to help students log into the test, log out of the test and with technical problems that occur
during testing. This includes technical issues that occur on a test item such as a drag and drop item. If a technical problem occurs with a
test item, direct the student to go fwd to the next item, then back, in order to reset the item.
When to report a Testing Irregularity



A "testing irregularity" can include, but is not limited, to:
 Large scale power or internet outages, incorrect accommodations, parent opt-outs, inappropriate behavior by a student (including
cell phones), mishandling of testing materials, cheating, and/or an error made by a Test Administrator.
 A test that is interrupted and cannot be completed at the time (ie. due to student illness, technology interruption)
 All technology issues that causes data loss
Irregularities must be reported within 24 hours of the incident.
Go to testing.dpsk12.org. Select “Assessment Application”, then log in and select “Irregularities”.
CMAS PARCC “Office Hours”
ARE is hosting informal “office hours” to provide an opportunity to answer your PARCC EOY testing and PearsonAccessnext questions. This
is not an in-person session but hosted virtually via Adobe Connect.
The webinar link is: http://connect.enetcolorado.org/cmas/. Please sign in as a guest. You will need your laptop and headphones to hear
my audio; you will not need a phone to dial in.
The dates and times are listed below:
1. April 20: 2-3pm
2. April 21: 8-9am
3. April 23: 10-11
4. April 24: 12-1pm
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 13 of 14
SAL Checklist
Preparing for PARCC EOY
Testing Window: April 27 – May 22 2015
Online Resources and Hotline Support
Online Resources
o
o
Before Testing (before 4/27)
o
During Testing (4/27-5/22)
DPS CMAS Site: http://onlineassessment.dpsk12.org/
PARCC Resources: parcc.pearson.com
ARE Hotline for CMAS Administration Support:
o (720) 423-3736
o DoTS Hotline for CMAS Technology Support:
o (720) 423-3888
o Pearson PARCC Support:
o Call Toll Free: 1-888-493-9888
o 4:00 am – 6:00 pm MST, Mon.–Fri.
Call the CMAS Hotline for technology support and administration support
 Call: (720) 423-CMAS (2627)
 7:00am - 4:30pm daily
Calling the CMAS Hotline is not the same as calling the ARE Hotline or the DoTS Hotline.
Your call comes into the CMAS queue where we gather the following information:
o School
o Session Name
o Student Name
o Student SASID
o Grade/Content Area
o Issue(s)
o Device Type
Please have this information ready to go, along with your patience. The hotline folks
understand you are in the midst of testing and will expedite your call as quickly as
possible. Based on the issue you are experiencing, your call with be routed to either A.R.E.
or DoTS.
onlineassessment.dpsk12.org
CMAS PARCC EOY - Spring 2015
Page 14 of 14