Sponsorship package
Sponsorship Package for OUCC 2015 Since 1970, the Ontario Universities Computing Conference (OUCC) has brought together computer technology professionals from academic institutions across Ontario and has focused on IT initiatives in higher education. In 2015, OUCC is being co-hosted by Trent University and the University of Ontario Institute of Technology (UOIT). In what will be its 43rd edition, OUCC 2015 is shaping up to be an exciting conference for the Ontario Universities’ IT community. Planning is still underway, and additional details will be posted on our conference website as they are finalized. A future communication regarding the launch of our website will be distributed in the upcoming weeks. This year’s theme is: "Inspiring Innovation”. By fostering active partnerships between Ontario’s universities, sharing ideas and working together, there are no limits to what we can achieve. As we move forward into 2015, it is imperative that post-secondary institutions in Ontario partner together to meet tomorrow’s information technology challenges. Dates Sunday, May 3rd to Tuesday, May 5th, 2015 Attendees 200+ attendees, including IT decision-makers, subject experts and professionals from universities across Ontario Schedule 2 days of seminars, including 2 keynote speakers. 2 breakfasts, 2 lunches and 1 dinner OUCC 2015 Sponsorship In order to present a professional conference full of exciting keynote speakers and interesting events, the OUCC Organizing Committee is looking to partner with like-minded organizations in the private sector. Consider the benefits of the exposure you will receive at OUCC 2015 and the key role you can play in its success. We invite you to review the various sponsorship opportunities available. If you have any questions please contact the OUCC Organizing Committee at the address provided below: OUCC 2015 Organizing Committee OUCC@trentu.ca If you would like to become a sponsor, please complete and return the application form enclosed as part of this package. OUCC 2015 Sponsorship Opportunities There are six sponsorship packages available: Platinum, Gold, Silver Plus, Silver, Bronze, and Partner. The following information provides a breakdown of the sponsorship packages and the marketing opportunities and commitments involved. The following table summarizes these opportunities: OUCC 2015 Sponsorship Summary Sponsorship Level Platinum Gold Silver Plus Silver Bronze Partner Sponsorship Benefits Facilitated Opportunity to meet with CIOs and IT Leaders Aligned with Keynotes or Dinner Event Recognized on SWAG Bag OR Lanyard Aligned with Breakfast or Lunch Event Aligned with Sunday Evening Opening Reception Aligned with Coffee Breaks Address Participants at Sponsored Event Four complimentary tickets to the Full Conference Two complimentary tickets to the Full Conference Hear About the Unique Challenges and Solutions in Education Vendor Table in the Main Conference Area (12 Feet) Vendor Table in the Main Conference Area (6 Feet) Socialize with Conference Attendees Recognition at Opening/Closing Session Recognition at one Keynote or Dinner Event Recognition at a Breakfast or Lunch Event Recognition at the Sunday Evening Opening Reception Signage at Sponsored Activity with Corporate Logo Webpage Link on the OUCC Website Advertisement in the OUCC Program Guide Advertisement slots on Digital Displays (Video advertisement to be provided by Sponsor) Acknowledgement in the Program Next to the Sponsored Event Acknowledgement in Printed Materials Acknowledgment in Mobile App Insertion of Marketing Material in the OUCC Registratration Package Promotional Material to be Distrbuted to all Attendees X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X OUCC Platinum Sponsorship - $15,000 (2 Available) Platinum Sponsorship will be offered to companies that are major stakeholders in the higher education environment. We request that the Platinum Sponsorship fee of $15,000 be paid as outlined in the attached application. OUCC Commitment to Platinum Sponsors Sponsors will be given the opportunity to meet with CIOs and IT Leaders. OUCC will provide the meeting space and will facilitate invitations to key stakeholders Sponsorship will be aligned with one of our two Keynote speakers or Dinner event Will be recognized on either the SWAG Bay or the Lanyard Opportunity to address the conference participants at the sponsored activity OUCC will pay for 4 vendor representatives to attend all OUCC seminars and social events Opportunity to hear about the unique challenges and solutions in the education environment Option to have a vendor table in the main conference area (12 Feet set up in a high traffic area) Opportunity to socialize with conference attendees Marketing exposure for the Platinum Sponsors Recognition of Platinum sponsorship during the Opening/Closing sessions and one Keynote or Dinner event Signage at sponsored activity with corporate logo Webpage links on the OUCC website Advertisement in the OUCC program guide Advertisement slots on digital displays Acknowledgment in the program next to the sponsored activity Acknowledgement in printed materials Acknowledgement in Mobile App Insertion of marketing material in OUCC Registration Package Platinum Sponsors may provide promotional materials to be distributed to all attendees OUCC Gold Sponsorship - $10,000 (4 Available) Gold Sponsorship will be offered to companies that are major stakeholders in the higher education environment. We request that the Gold Sponsorship fee of $10,000 be paid as outlined in the attached application. OUCC Commitment to Gold Sponsors Sponsorship will be aligned with one of our Breakfasts or Lunches Opportunity to address the conference participants at the sponsored activity OUCC will pay for 4 vendor representatives to attend all OUCC seminars and social events Opportunity to hear about the unique challenges and solutions in the education environment Option to have a vendor table in the main conference area (set up in a high traffic area) Opportunity to socialize with conference attendees Marketing exposure for Gold Sponsors Recognition of Gold sponsorship during the Opening/Closing sessions and one OUCC Breakfast or Lunch Signage at sponsored activity with corporate logo Webpage links on the OUCC website. Advertisement in the OUCC program guide Advertisement slots on digital displays Acknowledgment in the program next to the sponsored activity Acknowledgement in printed materials Acknowledgement in Mobile App Insertion of marketing material in OUCC Registration Package Gold Sponsors may provide promotional materials to be distributed to all attendees Acknowledgement in printed materials Acknowledgement in Mobile App Insertion of marketing material in OUCC Registration Package Gold Sponsors may provide promotional materials to be distributed to all attendees OUCC Silver Plus Sponsorship - $7,500 (1 Available) Silver Plus Sponsorship will be offered to companies that are major stakeholders in the higher education environment. We request that the Silver Plus Sponsorship fee of $7,500 be paid as outlined in the attached application. OUCC Commitment to Silver Plus Sponsors Sponsorship will be aligned with our Sunday Evening Opening Reception Opportunity to address the conference participants at the sponsored activity OUCC will pay for 2 vendor representatives to attend all OUCC seminars and social events Opportunity to hear about the unique challenges and solutions in the education environment Option to have a vendor table in the main conference area (set up in a high traffic area) Opportunity to socialize with conference attendees OUCC Silver Plus Sponsorship – (continued) Marketing exposure for Silver Plus Sponsors Recognition of Silver Plus sponsorship during the Opening/Closing sessions and at our Sunday Evening Opening Reception Signage at sponsored activity with corporate logo Webpage links on the OUCC website Acknowledgment in the program next to the sponsored activity Acknowledgement in printed materials Acknowledgement in Mobile App Insertion of marketing material in OUCC Registration Package The Silver Plus Sponsor may provide promotional materials to be distributed to all attendees OUCC Silver Sponsorship - $5,000 (3 Available) Silver Sponsorship will be offered to companies affiliated with the higher education environment We request that the Silver Sponsorship fee of $5,000 be paid as outlined in the attached application. OUCC Commitment to Silver Sponsors Sponsorship will be aligned with one of our Coffee Breaks OUCC will pay for 2 vendor representatives to attend all OUCC seminars and social events Opportunity to hear about the unique challenges and solutions in the education environment Option to have a vendor table in the main conference area (set up in a high traffic area) Opportunity to socialize with conference attendees Marketing exposure for Silver Sponsors Recognition of Silver sponsorship during the Opening/Closing session and at one of our Coffee Breaks Signage at sponsored activity with corporate logo Webpage links on the OUCC website Acknowledgment in the program next to the sponsored activity Acknowledgement in printed materials Acknowledgement in Mobile App Silver Sponsor may provide promotional materials to be distributed to all attendees OUCC Bronze Sponsorship – $2,500 (14 Available) Bronze Sponsorship will be offered to companies that are affiliated with the higher education environment. We request that the Silver Sponsorship fee of $2,500 be paid by be paid as outlined in the attached application. OUCC Commitment to Bronze Sponsors OUCC will pay for 2 vendor representatives to attend all OUCC seminars and social events Opportunity to hear about the unique challenges and solutions in the education environment Option to have a vendor table in the main conference area Opportunity to socialize with conference attendees Marketing exposure for Bronze Sponsors Recognition of Bronze sponsorship during the Opening/Closing session Webpage links on the OUCC website Acknowledgement in printed materials Acknowledgement in Mobile App Bronze Sponsors may provide promotional materials to be distributed to all attendees Partner Sponsorship – Less Than $2,500 (Unlimited) Partner Sponsorship will be offered to companies that are affiliated with the higher education environment. Partner sponsors can choose to make either monetary sponsorship or can support OUCC through gifts-in-kind. All sponsorships, monetary or in-kind, must be received as outlined in the attached application. Marketing exposure for Partner Sponsors Webpage links on the OUCC website Acknowledgement in printed materials Acknowledgement in mobile app OUCC 2015 Sponsorship Application Form Conference theme: Inspiring Innovation May 3rd-5th, 2015 Company Contact Title (person to receive information) Tel. ( ) Mailing address Fax ( ) ext: City, Province ext: Postal Code Email address Sponsorship opportunities (Please select which opportunities you would like to sponsor. Events confirmed on a first-come, first-served basis.) □ Platinum ($15,000) – 2 Available □ Gold ($10,000) – 4 Available □ Silver Plus ($7,500) – 1 Available • • • • • • • • • • • • • • • • • • • • Sponsors will be given the opportunity to meet with CIOs and IT Leaders. OUCC will provide the meeting space and will facilitate invitations to key stakeholders Sponsorship will be aligned with one of our two Keynote speakers or Dinner event Will be recognized on either the SWAG Bay or the Lanyard Opportunity to address the conference participants at the sponsored activity OUCC will pay for 4 vendor representatives to attend all OUCC seminars and social events Opportunity to hear about the unique challenges and solutions in the education environment Option to have a vendor table in the main conference area (12 Feet set up in a high traffic area) Opportunity to socialize with conference attendees Recognition of Platinum sponsorship during the Opening/Closing sessions and one Keynote or Dinner event Signage at sponsored activity with corporate logo Webpage links on the OUCC website Advertisement in the OUCC program guide Advertisement slots on digital displays Acknowledgment in the program next to the sponsored activity Acknowledgement in printed materials Acknowledgement in Mobile App Insertion of marketing material in OUCC Registration Package Platinum Sponsors may provide promotional materials to be distributed to all attendees • • • • • • • • • • • • • • • Sponsorship will be aligned with one of our Breakfasts or Lunches Opportunity to address the conference participants at the sponsored activity OUCC will pay for 4 vendor representatives to attend all OUCC seminars and social events Opportunity to hear about the unique challenges and solutions in the education environment Option to have a vendor table in the main conference area (set up in a high traffic area) Opportunity to socialize with conference attendees Recognition of Gold sponsorship during the Opening/Closing sessions and one OUCC Breakfast or Lunch Signage at sponsored activity with corporate logo Webpage links on the OUCC website. Advertisement in the OUCC program guide Advertisement slots on digital displays Acknowledgment in the program next to the sponsored activity Acknowledgement in printed materials Acknowledgement in Mobile App Insertion of marketing material in OUCC Registration Package Gold Sponsors may provide promotional materials to be distributed to all attendees • • • • • • • • • • • • • Sponsorship will be aligned with our Sunday Evening Opening Reception Opportunity to address the conference participants at the sponsored activity OUCC will pay for 2 vendor representatives to attend all OUCC seminars and social events Opportunity to hear about the unique challenges and solutions in the education environment Option to have a vendor table in the main conference area (set up in a high traffic area) Opportunity to socialize with conference attendees Recognition of Silver Plus sponsorship during the Opening/Closing sessions and at our Sunday Evening Opening Reception Signage at sponsored activity with corporate logo Webpage links on the OUCC website Acknowledgment in the program next to the sponsored activity Acknowledgement in printed materials Acknowledgement in Mobile App Insertion of marketing material in OUCC Registration Package The Silver Plus Sponsor may provide promotional materials to be distributed to all attendees □ Silver ($5,000) – 3 Available □ Bronze ($2,500) – 14 Available □ Partner (No Minimum) - Unlimited • • • • • • • • • • • • • • • • Sponsorship will be aligned with one of our Coffee Breaks OUCC will pay for 2 vendor representatives to attend all OUCC seminars and social events Opportunity to hear about the unique challenges and solutions in the education environment Option to have a vendor table in the main conference area (set up in a high traffic area) Opportunity to socialize with conference attendees Recognition of Silver sponsorship during the Opening/Closing session and at one of our Coffee Breaks Signage at sponsored activity with corporate logo Webpage links on the OUCC website Acknowledgment in the program next to the sponsored activity Acknowledgement in printed materials Acknowledgement in Mobile App Silver Sponsor may provide promotional materials to be distributed to all attendees • • • • • • • OUCC will pay for 2 vendor representatives to attend all OUCC seminars and social events Opportunity to hear about the unique challenges and solutions in the education environment Option to have a vendor table in the main conference area Opportunity to socialize with conference attendees Webpage links on the OUCC website Acknowledgement in printed materials Acknowledgement in Mobile App Bronze Sponsors may provide promotional materials to be distributed to all attendees Please return this form along with the Terms and Conditions Agreement and send your payment to: Jeff Dafoe Trent University Bata Library – IT Department 1600 West Bank Drive Peterborough, ON. K9J 7B8 Canada jeffdafoe@trentu.ca Webpage links on the OUCC website Acknowledgement in printed materials Acknowledgement in mobile app Amount to be charged: ____________________________ (CAD) □ Issue cheque or money order to Trent University □ Please send me an invoice (payment is due within 30 days of the issue date of the invoice) * Your participation will not be considered confirmed until payment is received. Terms & conditions Application/Acceptance/Confirmation Sponsorships Acceptance of this contract by OUCC 2015 is effective when a copy of this contract is signed by an authorized representative of your organization and when it is countersigned by OUCC 2015. Once the contract is accepted, the application will constitute a binding agreement upon the applicant, subject to the terms, rules and regulations set forth in this contract. Sponsorships will be reserved on a “first-come, first-served” basis, based on the receipt of a properly executed application requesting sponsorship. Sponsors will not be advertised in OUCC 2015 materials or venues unless full funds are received. Fees & payments Sponsors Sponsorship costs are listed in the OUCC 2015 sponsorship package. Payment is due within 30 days of the issue date of the invoice. If payment is not received within 30 days, OUCC will not guarantee the availability of the booth location and sponsorship opportunity assigned beyond this date. Applications received less than 45 days prior to the event must be accompanied by 100% payment of fees. OUCC 2015 reserves the right to change a space assignment after the assignment is made should it become necessary to do so. Sponsors will be notified immediately should this be the case. Applications will be accepted in order of receipt. In the case of conflicting simultaneous submissions, OUCC 2015 reserves the right to determine the final assignment. Neither OUCC 2015, nor Trent University, nor UOIT shall be liable for loss damage to any Sponsor property and/or the property of Sponsor’s subcontractors in storage, in transit to or from the exhibition building. All property of the Sponsor and/or its subcontractors shall be deemed to remain under the Sponsor’s custody and control in storage, in transit to or from, and within the confines of the exhibition space even though it may at times be under the temporary control or direction of OUCC 2015 or Trent University. All outstanding debts owed to OUCC 2015 by Sponsors must be paid prior to participation in the exhibition and conference. If such debts remain unpaid at the time of the conference, OUCC 2015 reserves the right to exclude the Sponsor and its subcontractors from the conference without liability and without forgoing right to full collection. Sponsors with an outstanding balance at the time of their assigned event may be prohibited from participation until payment is made. Said prohibition does not constitute cancellation for either party and advance fees will not be refunded. If the requested sponsorship is unavailable, the applicant will be advised of alternative selections available. Liabilities and restrictions Sponsor assumes full responsibility for the acts, omissions, and conduct of its representatives, agents, and contractors and agrees to indemnify, hold harmless, and defend OUCC 2015, Trent University, UOIT and its members against any and all claims, losses, damages, governmental fines or penalties, and costs or expenses (including court costs, interest, and attorney fees) of any kind whatsoever arising from such acts, omissions, and conduct except to the extent that such claims, losses, and damages are the direct result of OUCC 2015’s gross negligence or intentional acts. In any event, OUCC 2015’s, Trent University’s, and UOIT’s liability to Sponsor under this Contract shall be limited and not exceed the amount of fees paid by the Sponsor. Signature The undersigned has agreed to participate as a Sponsor of OUCC 2015. The applicant agrees to pay the designated amount as stated in this contract. Once the contract is accepted, the application will constitute a binding contract upon the applicant, subject to the terms, rules and regulations set forth in this agreement. Representative for the sponsor company Representative for OUCC 2015 Print name _______________________________________________ Print name _______________________________________________ Title ____________________________________________________ Title ____________________________________________________ Company ________________________________________________ Company ________________________________________________ Date ____________________________________________________ Date ____________________________________________________ Signature ________________________________________________ Signature ________________________________________________
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