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RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
NIB No.: REIL/P&IR/2014-15/GEN/OPEN/VEHICLE/007
TENDER DOCUMENT
for
HIRING VEHICLE ON MONTHLY /CALL BASIS
ISSUED BY:
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED
2, KANAKPURA INDUSTRIAL AREA, SIRSI ROAD,
JAIPUR – 302 012
Tel: 0141 – 247 0363, Fax: 0141 – 247 0139
E-mail: persir@reiljp.com
Signature of Bidder
1
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
Bid document copy No. _____
Issued to:
M/s. ____________________________
________________________________
________________________________
________________________________
________________________________
against request letter no. ________________________________ dated __________
The bid document fees of Rs. 500/- (Rupees Five Hundred only) has been paid in:
a. Cash
b. Crossed Demand Draft
DD No. _________________ dated _________
In favour of Rajasthan Electronics & Instruments Limited, Jaipur
Drawn on ________________________________________________ (Bank)
Payable at __________________________ (Branch)
vide receipt no. _________________ dated ______________
Bid document issued on ______________
For Rajasthan Electronics & Instruments Limited, Jaipur
(Authorised Signatory)
Place: Jaipur
Date: _________
Signature of Bidder
2
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
NOTICE INVITING BID
For engaging vehicle on monthly/call basis for official use of the company.
Rajasthan Electronics & Instruments Limited (REIL), Jaipur – an ISO-9001:2008 & ISO14001:2004 “Mini Ratna” Public Sector Enterprises under the Department of Heavy Industry,
Ministry of Heavy Industries and Public Enterprises, Government of India; invites sealed bids, from
interested service provider, for proving vehicle services on monthly/call basis.
The eligible service provider may submit their bids in the bidding document purchased in
their own name only. The bids must be accompanied by an Earnest Money of Rs. 25000/- (Rs.
Twenty Five thousand) for Indigo / Indica Car, Rs. 6000/- (Rs. Six Thousand only) for Marshal /
Bolero Jeep or equivalent and Rs. 6000/- (Rs. Six Thousand only) for Mahindra Jeep or equivalent
by D.D./Pay order drawn at Jaipur in favour of “Rajasthan Electronics & Instruments
Limited”, payable at Jaipur.
The details for Bid are as follows:
S. No.
1.
Item
Cost of Tender Document
Description
Rs. 500/- (Rs. Five Hundred only)
Non refundable and non transferable
2.
Commencement of sale of tender 28.03.2015, 10:00 Hrs to 16:00 Hrs IST
document
(Monday to Friday, except Holidays)
3.
Last date for sale of bid documents
17.04.2015, up to 12:00 Hrs IST
4.
Last date for submission of Bid
17.04.2015, up to 13:00 Hrs IST
5.
Opening of Tender
17.04.2015, 15:00 Hrs IST
6.
Address for:
Additional General Manager (P&IR),
a) Sale of tender documents,
Rajasthan Electronics & Instruments Limited,
b) Submission of Bid, and
2, Kanakpura Industrial Area, Sirsi Road,
c) Opening of Bids
Jaipur – 302 012
7.
Address for communication
Additional General Manager (P&IR),
Rajasthan Electronics & Instruments Limited,
2, Kanakpura Industrial Area, Sirsi Road,
Phone: Jaipur – 302 012
Fax: 0141-2470360
e-mail: 0141-2470139
persir@reiljp.com
REIL reserves the right to reject the whole or part of any or all bids received, without assigning any
reasons.
The tender information is available on our web site www.reiljp.com. The copy of tender document,
for information purpose, may be downloaded from our website www.reiljp.com. The interested
bidders may refer the drawings in the office of the Additional General Manager (P&IR), Rajasthan
Electronics & Instruments Limited, 2, Kanakpura Industrial Area, Sirsi Road, Jaipur - 302 012. Any
subsequent changes, if any, shall be hosted on the Company’s website only.
ADDITIONAL GENERAL MANAGER (P&IR)
Signature of Bidder
3
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
Date: 28.03.2015
NOTICE INVITING BID FOR HIRING VEHICLE ON MONTHLY/CALL BASIS
Sub.:
Tender Notice for hiring of vehicle/taxis for use in the company “Rajasthan
Electronics & Instruments Limited, Jaipur” on Monthly/Call basis.
1. S e a l e d b i d s a r e i n v i t e d f r o m r e p u t e d T o u r s & T r a v e l s
Operators/Agencies/Companies/Owners located in Jaipur, for hiring following vehicles
for the official use of Rajasthan Electronics & Instruments Limited, Jaipur for a period
of one year.
(i)
Indigo/ Indica Car
:
05 Nos. (Model 2011 & onwards)
Marshal/Bolero or equivalent
:
01 No. (Model 2011 & onwards)
(ii)
(iii) Mahindra Jeep or equivalent
:
01 No. (Model 2011 & onwards)
2 . Pre qualification criteria:i.
ii.
iii.
iv.
v.
vi.
vii.
The Bidder should be registered with relevant authorities.
The Bidder should have at least 07 nos. of RJ taxis/cars registered with appropriate
authority in Jaipur.
Five vehicles of the make/model namely Indigo / Tata Indica should not be
manufactured & registered earlier than 2011 and one vehicle of make/model namely
Mahindra Jeep and one vehicle of Marshal or equivalant make/model should not be
manufactured & registered earlier than 2011. All vehicles should be in good running
condition and mechanically sound with decent interiors with necessary accessories.
The Bidder should have at least three years experience of providing taxis to
Government organizations/PSUs etc.
Bid should be valid for a period of 60 days.
Bidder should have a well established office, located within Jaipur.
The Bidder should furnish earnest money of Rs. 25000/- (Rs. Twenty Five
thousand) for Indigo / Indica Car, Rs. 6000/- (Rs. Six Thousand only) for Marshal /
Bolero Jeep or equivalent and Rs. 6000/- (Rs. Six Thousand only) for Mahindra Jeep
or equivalent by D.D./Pay order drawn at Jaipur in favour of Rajasthan
Electronics & Instruments Limited, failing which the tender will not be
entertained.
3 The quotations should contain two parts: Technical Bid and Price Bid. Technical Bid and
Price Bid may be placed in separate sealed covers super scribed as "TECHNICAL
BID" and "PRICE BID" respectively and thereafter both the covers should be placed in a
bigger third sealed cover super scribed as "Quotations for supply of RJ
taxis/cars/jeep" and addressed to the Addl. General Manager (P&IR), Rajasthan
Electronics & Instruments Limited, 2-Kanakpura Industrial Area, Sirsi Road, Jaipur 302012
4. The Technical Bids should be submitted along with information/document as per
Annexure-I. A checklist (Annexure-II) to ensure that the Performa containing parameter
is properly filled up should be attached along with Technical Bid. It may be ensured that self
attested copies of the following documents are enclosed along with Technical Bids:
i.
Copy of details of past experience of last three years providing services in the
same field in Government Department /PSUs/Reputed Corporate Sector, with
contact persons and their telephone numbers.
Signature of Bidder
4
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
ii.
iii.
Performance Certificate issued by at least one of the organizations where cars/taxis
of the firms are presently engaged should be enclosed with the bids.
Copies of Certificates of Incorporation of firm, PAN No. and Service Tax
Registration.
iv.
Copies of RCs for at least 07 taxis/cars or 01 Marshal / Bolero Jeep or equivalent /
Mahindra Jeep or equivalent.
v.
In case of partnership firms, a copy of the partnership agreement, or general Power
of Attorney duly attested by a Notary Public, should be furnished on stamped paper
duly sworn or affirmed by all the partners admitting execution of the partnership
agreement or the general Power of Attorney. The attested copy of the certificate or
registration of firm should also be enclosed along with the tender.
5. The Price Bids in separate envelope should be strictly as per the format given in the
Annexure-III. The rates quoted in the Price Bids should be both in words and figures.
Quotations with any cutting or overwriting in figures will not be considered, unless
corrections are countersigned. The Price Bid should be properly sealed and signed.
6.
Price Bids of only those firms will be opened, who are shortlisted on the basis of the
Technical Bids and after inspection of their vehicles by the Competent Authority of the
Rajasthan Electronics & Instruments Limited. The firms would be required to bring their
vehicles for inspection along with original RCs as and when intimated by the
Rajasthan Electronics & Instruments Limited before the Price Bids are opened. The date
of opening of the Price Bids would be intimated to the bidders after scrutinizing of the
Technical Bids.
7. EMD will be returned to unsuccessful bidders without interest after the tender is
finalized. EMD without interest to the successful bidder will be returned on receipt of
performance Guarantee/Security.
8. The successful bidder will have to deposit with Rajasthan Electronics & Instruments
Limited a Performance Guarantee/Security of Rs. 1,00,000/- (Rupees One Lakh only) from
the Indigo / Indica car providers, Rs. 25000/- (Rupees Twenty Thousand only) from
Marshal/Bolero Jeep or equivalent and Rs. 25000/- (Rupees Twenty Thousand only)
from Mahindra Jeep or equivalent in the form of Fixed Deposit Receipt/Bank
Guarantee from any commercial bank in favour of Rajasthan Electronics & Instruments
Limited which shall remain valid for a period of 60 days beyond the date of completion of all
contractual obligations. The security is refundable without any interest on termination of
the contract after deducting any penalty/any liability of any kind imposed by REIL on
account of unsatisfactory services.
9. The power to accept bid rests with the Rajasthan Electronics & Instruments Limited. The
Rajasthan Electronics & Instruments Limited will not entertain any request of the vendors
for revision of rates during the tenure of the contract.
10. The tender/contract is further subject to the terms and conditions attached at
‘Annexure-A’.
Signature of Bidder
5
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
11. In a situation of insufficient response the company reserves the right to relax the criteria in
respect of pre-qualification criteria for the offers received.
12. This Tender Document can be downloaded from the Rajasthan Electronics &
Instruments Limited’s website www.reiljp.com or can be collected from the office of
Addl. General Manager (P&IR), Rajasthan Electronics & Instruments Limited, 2Kanakpura Industrial Area, Sirsi Road, Jaipur 302012 (Raj.).
13. Sealed quotations shall be delivered to of Addl. General Manager (P&IR), Rajasthan
Electronics & Instruments Limited, Jaipur on or before 17.04.2015 upto 01:00 P.M.
Tenders sent by fax will not be considered. The quotations will be opened on the same day
at 3.00 PM in the presence of Tenderers/agencies or their authorized representatives who
may wish to be present. Quotations received after due date & time shall not be considered.
14 In case the Company received offer for the vehicle other than the required model (year) the
offered rate shall be loaded (decreased) with the factor of 5% per year on the lowest bid
received in the respective category of the vehicle.
For example : If L-1 Bid is Rs. 20000/- for the Vehicle of model-2011, then rate for the
bidder who has quoted for vehicle model-2008, shall be considered as Rs. 17000/-. (5% of
Rs. 20000/- i.e. Rs. 1000 x 3 = Rs. 3000 (Less))
ADDITIONAL GENERAL MANAGER (P&IR)
Signature of Bidder
6
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
Annexure-A
Terms & Conditions
(Tender for hiring of Vehicle)
1.
Vehicle to be supplied should be registered in appropriate authority in Jaipur.
2.
Vehicles hired on regular basis are normally expected to remain with the
Rajasthan Electronics & Instruments Limited for official use from 9.00 am to 6.00 pm
on all working days, i.e., Monday to Saturday and may be required for longer hours and
may also be required on Sunday and closed Holidays. Therefore, the service provider
shall be bound to deliver the services on all days under the Annual Rate Contract.
3.
Vehicle should be well maintained during the contract period. Vehicle offered
should be properly cleaned and washed daily before reporting for duty. In the event
of the Rajasthan Electronics & Instruments Limited not being satisfied with the functioning
of the vehicle, its maintenance or cleanliness, the agency shall be bound to provide
alternate vehicles. The decision of Rajasthan Electronics & Instruments Limited
shall be final in this regard and any objection by the service provider shall be deemed
to be a violation of the Contract and shall render such Service Provider to termination
of the Rate Contract with the Rajasthan Electronics & Instruments Limited.
4.
The vehicles hired shall be for the exclusive use of the Rajasthan Electronics &
Instruments Limited and sharing with any other user or the service provider will not
be allowed under any circumstances.
5.
The drivers of the vehicle must follow traffic rules and other regulations
prescribed by the Government from time to time. Drivers should be conversant with all
important places in Jaipur.
6.
It shall be the responsibility of the Service Provider to ensure the fitness level of the
drivers. Drivers aged above 60 years will not be acceptable. The drivers deployed
should possess a good knowledge of operating portable fire extinguishers
equipped in the taxi, traffic rules. They should escort the officers to office/other buildings
with torchlight at night or with umbrella during rains etc.
7.
The firm shall ensure proper conduct of Drivers while on duty and enforce
prohibition of consumption of alcoholic drinks/drugs, chewing of
paan/gutka/smoking/listening of music while driving.
8.
In case of any misbehavior by the driver or any other deficiency noticed in the working
of the driver, the bidder shall provide an alternate driver within 24 hours. No dispute can
be raised by the Service Provider about service condition of the driver.
9.
The vehicle and driver deployed with the Rajasthan Electronics & Instruments Limited
shall not be changed except under compelling circumstances and only with prior consent
of the Rajasthan Electronics & Instruments Limited.
10.
The duty point would be Rajasthan Electronics & Instruments Limited, 2-Kanakpura
Industrial Area, Sirsi Road, Jaipur or any other place intimated by the Rajasthan
Signature of Bidder
7
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
Electronics & Instruments Limited from time to time and the kilometer/mileage may
calculated for the purpose of vehicle run and hours or duty should be reckoned from
the point of reporting for duty intimated by the Rajasthan Electronics & Instruments
Limited and release of vehicle at the last place of drop of officers/officials of the
Rajasthan Electronics & Instruments Limited in the evening/night and not from garage to
garage or last point to Rajasthan Electronics & Instruments Limited, 2-Kanakpura
Industrial Area, Sirsi Road, Jaipur. No mileage will be allowed to drivers for
lunch/breakfast or for drawl of diesel/petrol/LPG etc.
11.
The firm should be in a position to supply taxis/cars on short notice as and when needed.
The Firm would also be required to provide additional taxis/cars at the quoted rates on
demand.
12.
The owner/senior representatives of the firm should be available round the clock on
direct telephone (office as well as residence) so as to respond to the call for vehicles in
emergent cases. The mobile number should also be given.
13.
All relevant papers duly updated shall be available in the vehicle at all times during the
service rendered to Rajasthan Electronics & Instruments Limited.
14.
Tampering of km/mileage meter/actual distance covered if any found, in course of duty
will be taken seriously; contract of the erring service provider will be terminated and
the security deposit forfeited in such event.
15.
In case of dispute of any kind and in any respect whatsoever the decision of Managing
Director, Rajasthan Electronics & Instruments Limited shall be final and binding. Any
relaxation in terms and conditions in the Tender Notice will be at the sole discretion
of Rajasthan Electronics & Instruments Limited.
16.
The taxi/car with Driver should be placed at the disposal of Rajasthan Electronics &
Instruments Limited as and when required. Rajasthan Electronics & Instruments Limited
would be free to use the hired car in any manner for carrying officials, materials etc. as per
its requirement and the firm will not have any objection to it.
17.
No compromise will be made by this office towards punctuality, cleanliness, obedience,
promptness, behavior etc. If the firm, at any point of time during official duty, fails to
perform duties as directed by Rajasthan Electronics & Instruments Limited the
Security Deposit will be forfeited and contract will be cancelled forthwith without any
notice, by the Competent Authority.
18.
Any losses or injuries due to road accident etc. arising during the course of
engagement of the vehicles for the services to Rajasthan Electronics & Instruments
Limited, shall be handled fully by the Service Provider, Rajasthan Electronics &
Instruments Limited or its users will not be involved in any manner and any liabilities
arising out of such accidents will be the responsibility of the Service Provider alone.
The bidder/Service Provider shall be bound to render complete indemnity
to
the
Rajasthan Electronics & Instruments Limited users against any liability criminal or civil,
arising on account of hiring taxis by Rajasthan Electronics & Instruments Limited.
Signature of Bidder
8
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
19.
Rajasthan Electronics & Instruments Limited will not be responsible for any challan,
loss, damage for accident to the vehicle or to any other vehicle or injury.
20.
Availability of fuel has to be ensured by the Service Provider. Any excuse for nonavailability of the taxi running on fuel type for which order is placed or admission of
charges for running the vehicle on another fuel will not be acceptable.
The firm should have minimum annual turnover of Rs. 10 lacs for the F.Y. 2013-14
21.
22.
All charges towards repair/servicing/salary of driver, fuel expenses or any other incidental
expenses on operation and maintenance of the hired vehicles would be borne by the firm.
23.
All liabilities, arising out of any legal dispute, accidents, breakdown etc. shall be
borne/paid by the Firm(Service provider).
24.
Legal disputes, if any, arising out of the contract shall have exclusive jurisdiction of
Courts in Jaipur only.
25.
The approved rate will not be enhanced during the currency of the contract.
26.
The successful bidder will also be required to submit within five days copies of
the Registration Certificates/Insurance Papers, PUC, permits etc. for the taxis/cars proposed
to be given to the Rajasthan Electronics & Instruments Limited.
27.
Bidders shall enclose an ink signed copy of the Terms and Conditions (signed on
each page), conveying the acceptance of the same, while submitting their bids.
28.
Firm should be in position to provide standby cars within half an hour of reporting
any breakdown to the contractor telephonically. All expenses are to be borne by the
firm, in case of breakdown of a vehicle supplied.
29.
A penalty of Rs. 500/- per car per day shall be imposed if the transporter fails to
provide car on any particular day or is delayed by 8 hours.
30.
The transporter must have all the required clearance certificates etc. from the
concerned Government agencies as per rules.
31.
For each hired vehicle, drivers are required to maintain separate Log Books i.e.
details of various journeys performed during the day since morning till last duty separately
and all the entries be got attested from the user(s) on the same day or the next day of
using the vehicle. The Log Books will have to be shown to the office of the AGM
(P&IR), Rajasthan Electronics & Instruments Limited for verification at the time of
submission of the bill each month.
32.
The bills for hiring of cars would be submitted after the completion of the month. The
payment shall be made on monthly basis against a bill duly supported by the monthly
summary of the Log Book and duly signed by the user(s) or concerned authorized officer
of the Rajasthan Electronics & Instruments Limited.
33.
No advance payment, in any case, would be made to the Firm.
Signature of Bidder
9
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
34.
A certificate to be produced by the transporter from the competent/concerned authority
to certify proper status/functioning of the "Odometer"/trip meter.
35.
The rates quoted in the Price Bids shall be inclusive of all expenses such as PC, Taxes,
fuel, maintenance, repair and servicing etc.
36.
Service Tax as applicable will be paid on billing.
37.
No payment shall be made in advance nor any loan from any bank or financial
institution be recommended on the basis of the order of award of work.
38.
In the event of the firm backing out of the contract midstream, without any explicit
consent of the Rajasthan Electronics & Instruments Limited, the company reserves the
right to recover the higher rates vis-à-vis the contracted rate which may have been incurred
by the Rajasthan Electronics & Instruments Limited on transportation of officers for the
remaining period of contract through alternative means. The bill amount of the month
would also be forfeited.
39.
In case of breakdown of the vehicle or non-availability or driver, the firm must provide
replacement immediately at its own cost.
40.
The Service Provider would ensure that vehicles registered under Taxi quota are
provided.
41.
The Service provider shall be responsible for complying with obligations under
income tax, ESI, PF Contract Labour (Regulation and Abolition) Act, Wages Act, Labour
Laws etc. and damages to third party arising due to accident, etc.
42.
The Service Provider shall be responsible for all litigation arising out of the nonpayment of road tax, service tax, traffic violations, etc. and other dues to the
appropriate authority and also the payment of compensation to drivers and any another
involved parties on the event of death/injuries/damages arising out of accidents and / or
due to various other causes.
43.
It will the responsibility of the Service Provider to comply with all statutory
obligations on his part arising out of this contract.
44.
In case of breach of any terms and conditions mentioned above REIL will have the Right to
cancel the work order without assigning any reason thereof and nothing will be payable by the
REIL in that event and security deposit in the form of performance Bank Guarantee shall be
encashed.
45.
The bidder should be registered with the service tax department and should provide their
Service Tax Code Number while submitting their bids.
46.
The successful bidder will have to deposit with Rajasthan Electronics & Instruments
Limited a Performance Guarantee/Security of Rs. 1,00,000/- (Rupees One Lakh only)
from the Indigo / Indica car providers, Rs. 25000/- (Rupees Twenty Thousand
only) from Marshal/Bolero Jeep or equivalent and Rs. 25000/- (Rupees Twenty
Thousand only) from Mahindra Jeep or equivalent in the form of Fixed Deposit
Signature of Bidder
10
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
Receipt/Bank Guarantee from any commercial bank in favour of Rajasthan Electronics
& Instruments Limited which shall remain valid for a period of 60 days beyond the date
of completion of all contractual obligations. The security is refundable without any
interest on termination of the contract after deducting any penalty/any liability of any
kind imposed by REIL on account of unsatisfactory services.
47.
48.
If the contractor, after submission of bid and due acceptance of the same i.e. after the award of
contract, fails to abide by the term and conditions of these tender documents, the Rajasthan
Electronics & Instruments Limited will have the right to forfeit the EMD or the
performance security, if deposited by the bidder.
Bids incomplete in any respect shall be liable to be rejected.
49.
The Rajasthan Electronics & Instruments Limited reserves the right to terminate the contract
without assigning any reason by giving the contractor one calendar month's notice of its
intention to do so.
50.
The payment will be made on monthly basis on submission of pre-receipted bill(s) duly
supported by duty slip(s)/log sheets(s) duly signed by the concerned officers.
51.
Income Tax and other taxes as applicable from time to time will be deducted from the bills of
the firms.
52.
Envelope containing quotations in Annexure should be sent by post or delivered
personally by the said date/time. Bids sent by fax will not be considered. To avoid any
confusion/complication with regard to receipt of bids, it may be noted that responsibility
rests with bidders to ensure that their quotations reach this office before due date/time. Late
quotes will be rejected outright.
53.
The envelope should be superscribed as "Quotation for supply of RJ vehicle".
Quotations received without earnest money will not be considered.
54.
The L 1 firm will be decided on sum total of service, material, applicable taxes and duties
(including exemption sought/granted). The L 1 will be determined on total cost basis.
55.
The bidding firm has to give a self certified certificate that it has not been blacklisted by
any Central/State Government Department/PSUs/Nationalised Bank/Corporate etc. If it
is subsequently found out that the bidding firm has given false information or facts or has
suppressed facts or manipulated the documents, etc. the earnest money will be forfeited and
the bid / contract will be rejected/ cancelled.
56.
The Service Provider shall ensure that the odometer of car supplied is properly sealed.
57.
The Applicant should have its own Bank Account. Copy of the account maintained for
2012-13 and 2013-14 issued by the Bank, shall be enclosed.
58.
The vehicles to be supplied should be excellent mechanically as well as physically i.e.
outer body/upholstery etc.
Signature of Bidder
11
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
59.
The contract would be initially for one year and may be considered for extension based on
satisfactory performance and without any revision of rates, if agreeable to both the
parties.
60.
The firm should have at least three (03) years of experience in tours and travel business
and in providing vehicles/taxis to Government/PSU Sector.
61.
The firm should have at least 7 vehicles of the make/model namely Tata Indigo / Indica /
Innova / Hyundai Ascent / Swift Desire / Ford Icon / Honda Amaze / Honda City etc.
and one vehicle of the make/model Marshal/Bolero Jeep or equivalent and one vehicle
of the make/model Mahindra Jeep or equivalent. Copies of work orders in respect of
their existing contract with Government/PSU Sector may be enclosed.
62.
Performance certificate from at least one of the Government Departments / Major PSUs /
corporate, where the transport services are being provided at present should be
enclosed with the Bid.
63.
The firms should ensure that the drivers being provided possess valid driving license in
their names with at least three (03) years of experience. They should be adequately trained in
safe driving skills, should be in uniform/well mannered and courteous. They should always
carry mobile phone with them, to enable the officers to contact them at any time.
They should carry all the necessary documents (Registration Certificate, Insurance
Papers, PUC Certificates etc.) with them.
64.
Vehicles must be made available at any given time and day as desired by the officer
with whom the vehicle is attached. Drivers deployed by the firm should be paid as per
prevailing Minimum wages Act of Government of Rajasthan. The Rajasthan
Electronics & Instruments Limited shall not be a party in any dispute whatsoever
regarding wages and allowances of drivers.
65.
The antecedents of drivers to be deployed should be properly verified and their details
(names, address, telephone nos. photo etc.) will have to be provided to this office.
66.
The vehicle should be insured comprehensively and should have necessary valid permits
from the concerned Authority.
Signature of Bidder
12
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
ANNEXURE-I
TECHNICAL BID
TENDER PROFORMA (VEHICLES ON CONTRACT / MONTHLY BASIS)
The Addl. General Manager (P&IR)
Rajasthan Electronics & Instruments Ltd.,
2 Kanakpura Industrial Area,
JAIPUR-302012
Sub.: Offer for Hiring of Indigo / Indica Cars (Model-2011 & onwards) / Marshal/Bolero Jeep or
equivalent and Mahindra Jeep or equivalent (Model-2011 & onwards) (Please tick
appropriate)
1.
Name of Owner / Agency
2.
Address
: __________________________________
__________________________________
__________________________________
Telephone No.
: __________________________________
3.
Year of Purchase of Vehicle
: __________________________________
4.
Annual Turnover (along with proof) FY13-14:__________________________________
5.
6.
Registration No.
: __________________________________
(Copy enclosed)
Service Tax Code No. (Proof to be attached) :__________________________________
7.
PAN Card No. (Copy attached)
8.
Copy of details of Past Experience
: __________________________________
9.
Copy of Performance Certificate
: __________________________________
10.
Copy of RCs
:___________________________________
11.
In case of Partnership firm
:___________________________________
(Copy of the partnership agreement)
Repair & Maintenance of vehicle, all taxes, salary of driver, cost of diesel & oil, any liability
etc. shall be borne by the owner.
Service Tax & Toll, Parking etc.
:
At actual borne by the company.
12.
13.
Note :- Conditional bid shall not be accepted.
We are depositing herewith an earnest money of Rs. _____________ by Cash Receipt No.
________________or DD / Banker Cheque No. _________________ dated _________________.
It is hereby certified that I/We, before signing this tender, have read and fully understood all the
terms and conditions contained herein and undertake myself/ourselves to abide of them.
Thanking you,
Your’s faithfully
Signature of Vehicle Owner/Authorized Person
Date : ___________Place : ___________
Signature of Bidder
13
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
ANNEXURE-II
CHECK-LIST
S. Documents to be submitted
No.
Yes
1.
Annual turnover of the firm for the last financial
year
2.
Details of the past experience of providing
services in the same field in Government
Department/PSUs/Reputed Corporate Sector, with
contact persons and their telephone numbers.
3.
Satisfactory performance certificate from
Government/Department/Major
PSUs/Corporate, where the transport services are
being provided at present.
4.
Copies of certificates of Incorporation of firm,
PAN No. and Service Tax registration
5.
Total number of RJ Taxis/cars registered with the
Agency (with copies of RCs)
6.
Earnest Money Deposit (EMD)
No
Page
Nos.
Remarks
D.D./Pay order drawn at Jaipur in
favour of Rajasthan Electronics &
Instruments Limited
6a.
Rs. 25000/- (Rs. Twenty Five thousand) for
Indigo / Indica Car
6b.
Rs. 6000/- (Rs. Six Thousand only) for Marshal/
Bolero Jeep or equivalent
6c.
Rs. 6000/- (Rs. Six Thousand only) for Mahindra
Jeep or equivalent
Signature of Bidder
14
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
ANNEXURE-III
PRICE BID (MONTHLY RATES) VEHICLE ON CONTRACT / MONTHLY BASIS)
The Addl. General Manager (P&IR)
Rajasthan Electronics & Instruments Ltd.,
2 Kanakpura Industrial Area,
JAIPUR-302012
Sub.: Offer for Hiring of Indigo / Indica Cars (Model-2011 & onwards) / Marshal/Bolero Jeep or
equivalent and Mahindra Jeep or equivalent (Model-2011 & onwards) (Please tick
appropriate)
PRICE BID (MONTHLY RATES)
Indigo Car
(Tata)
Indica Car
(Tata)
Marshal /Bolero Mahindra Jeep
or equivalent
Jeep or
Rates for 2000 Kms. and 250 Hrs.
Rates per additional Km. beyond
2000 Kms. in a month
Rates per additional Hours beyond
250 hours in a month
Discount offered if the actual usage
is less than 2000 Kms and 250 Hrs
FINANCIAL QUOTATION (CALL BASIS)
Indica
(Tata)
Indigo
(Tata)
Innova Swift Desire Accent
(Toyota) (Maruti) (Hundai)
Honda
Amaze
Honda
City
(Honda)
Rates for 40 Kms. and 4
Hrs.
Rates for 80 Kms. and 8
Hrs.
Rates for 100 Kms. and
10 Hrs.
Rates for extra KM
Rates for extra Hours
Signature of Bidder
15
RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(An ISO 9001:2008 & 14001:2004 “Mini Ratna” Public Sector Enterprise)
2, Kanakpura Industrial Area, Sirsi Road, Jaipur-302012 (Raj.) India
Discount offered if the
actual usage is less than
above Kms. and Hours
Out of station Charges
Night Charges
Minimum Daily running
It is hereby certified that I/We, before signing this tender, have read and fully understood all the
terms and conditions contained herein and undertake myself/ourselves to abide of them.
Thanking you,
Your’s faithfully
Signature of Vehicle Owner/Authorized Person
Date : ___________
Place : ___________
Signature of Bidder
16