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Safety Administration Reform
Nautical Training Corps
Registered Charity Number 306084
OCTOBER 2008
(for implementation by 1 January 2009)
st
Guidance and notification of new
Corps Safety Administration Regulations.
Written by the
Adventure Activities Director
Issued by National Council
Find out more
adventure@ntc.org.uk
www.ntc.org.uk/adventure
Introduction
I
This document outlines changes to the Nautical Training Corps’ regulations on
safety administration. Included is guidance on how to use the forms in different
situations. This document will be absorbed into the new Safety Regulations
Manual (currently in development) in sections A and ZZ. All previous documents
and regulations are superseded by this document. This reform brings the Corps
safety administration into line with current legislation and best practice.
Basically, the way the NTC regulates safety, and the recording of safety within the
Corps has changed. I am keenly aware that this reform is inconvenient to all
members of the Corps, and will make me a very unpopular person. I want to
assure all of my fellow volunteers that I, and other officers, have taken great
care, and spent many hours considering the finer points of what follows. I also
want to make you all aware that as well as my national position as Adventure
Activities Director, I am still the Activities Officer for TS Intrepid NTC. Whatever
regulations are written in this document, I have to follow too.
Yes, at a glance there are far more forms than ever before. But believe me, once
you get used to this new system, you will find it easier, and you will be doing less
paperwork. The reason for more forms is that there are now different forms used
for different situations, which enable forms to cover more. There are also some
new forms that have to exist for legislative and best practice reasons. At first,
these regulations will cause confusion, but I would like you to know that I am
here to help. Please contact me with any questions, rather than just giving up.
I have also produced a simple flow chart to follow on the new S4A form, so
hopefully you will know exactly what to fill in, and what actions to take. H1 also
details how every form is to be used.
I hope that you will accept this reform, and agree that it will help to give the
Corps a professional appearance, as well as lighten the load on paperwork.
Once again, sincerest apologies for reforming the Corps’ paperwork.
Commander Andy Clarke NTC
Adventure Activities Director
adventure@ntc.org.uk
www.ntc.org.uk/adventure
Safety Administration Reform
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Nautical Training Corps
A1.1 Recorded list of updates to this
manual
I
U1 (W) Record of updates to SRM (Handwritten)
Date
Sections Updated
Initialled*
*To be initialled by the person who physically replaces old sections for updated
sections.
A computerised ‘U2’ form will be released by the AAD. The U2 is a suitable
replacement for this U1 for, provided that the U2 form is initialled as directed,
and the manual is kept updated.
Safety Administration Reform
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Nautical Training Corps
A1.2 Contents
I
Most recent update
Section A – About the Safety Regulations Manual
A1
Introduction
A1.1
A1.2
A1.3
2008
Recorded list of updates to this manual
Contents
How to use this manual
2008
Mar 2009
Mar 2009
A2 Outline of the ‘Safety Regulations Manual’
Roles and responsibilities
A3
A3.1
A3.2
A3.3
A3.4
A3.5
A3.6
A3.7
A3.8
A3.9
A3.10
A3.11
A3.12
A3.13
Mar 2009
Introduction
Chief of Staff (CoS) and National Council
Adventure Activities Director (AAD)
Boating Training Manager (BTM)
Activities Monitoring Officer (AMO)
Centre Manager
Regional Commander
Commanding Officer
Activities Officer
Activity Leader
Qualified Instructors
Other adults attending (aged 18 years old and over)
Youths attending (aged under 18 years old)
Mar 2009
Definitions
Mar 2009
A4.1
A4.2
A4.3
Introduction
Terms used in this document (and appendices) defined
Roles within the Corps
Mar 2009
A6.1
A6.2
A6.3
A6.4
A6.5
Adventure Activities Director
Activities Monitoring Officer
Boating Training Manager
Chief of Staff
Use of the Adventure Activities Website
A4
A6
2008
2008
2008
Mar 2009
2008
2008
2008
Mar 2009
2008
2008
Mar 2009
Mar 2009
Mar 2009
Mar 2009
Nautical Training Corps Contacts
Mar 2009
Mar 2009
2008
2008
2008
2008
Section F – Fire regulations
F1
F1.1
F1.2
F1.3
F1.4
F1.5
F1.6
F1.7
F1.8
Fire Legislation
Mar 2009
Introduction
Premises owned by the Corps
Leased or hired premises
Public open air events
Hiring Corps buildings or premises to other organisations
Residential premises
Fire drills
Fire risk assessments
Mar 2009
Mar 2009
Mar 2009
Mar 2009
Mar 2009
Mar 2009
Mar 2009
Mar 2009
Section ZZ – Activity Safety Administration
ZZ1
ZZ1.1
ZZ1.2
ZZ1.3
ZZ1.5
ZZ1.4
ZZ2
ZZ2.1
ZZ2.2
ZZ2.3
ZZ2.4
ZZ2.5
ZZ2.6
Corps Safety Administration
Mar 2009
Overview of all forms
Liability and formal evidence
Electronic and handwritten records
The Data Protection Act (1998)
A suggested administration method
Mar 2009
Activity Safety Administration (S forms)
Mar 2009
Introduction
Overview of activity administration (‘S’ type) forms
Monitoring activities
Consent, agreement, and medical information
Safety management
Administration of adults attending Corps activities
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2008
2008
2008
2008
2008
2008
2008
Mar 2009
Mar 2009
2008
Nautical Training Corps
ZZ2.7
ZZ3
ZZ3.1
ZZ3.2
ZZ3.2
ZZ3.3
ZZ3.4
ZZ4
ZZ4.1
ZZ4.2
ZZ4.3
ZZ4.4
ZZ4.5
ZZ4.6
ZZ4.7
ZZ5
ZZ5.1
ZZ5.2
ZZ5.3
ZZ5.4
ZZ6
ZZ6.1
ZZ6.2
ZZ6.3
ZZ6.4
ZZ6.5
ZZ6.6
ZZ6.7
ZZA
ZZA.1
ZZS
Knowing what forms to complete, and insuring that all pre-activity
tasks have been completed
Qualifications and External Providers (X forms)
2008
Mar 2009
Introduction
Overview of qualifications administration (‘X’ type) forms
Corps instructor
External provider
First aid
2008
Mar 2009
2008
Mar 2009
2008
First Aid and Accidents Administration (A forms)
Mar 2009
Introduction
Overview of First Aid and Accident administration (‘A’ type) forms
First aid
Minor injuries
Major incidents
Investigative procedures
Dangerous occurrences
2008
2008
2008
2008
Mar 2009
Mar 2009
2008
Fire Safety Administration (F forms)
Mar 2009
Introduction
Overview of Fire Safety administration (‘F’ type) forms
Fire risk assessment
Fire drills
Mar 2009
2008
2008
2008
Monitoring of Corps Safety (M forms)
2008
Introduction
Monitoring of safety administration
Structure of administration monitoring session
Monitoring of activities safety
Structure of activity monitoring session
Unit Competence Certificate
Units not holding a valid M2 Unit Competence Certificate (under
investigation)
2008
2008
2008
2008
2008
2008
2008
Administration Appendix (all forms)
Mar 2009
Introduction and contents of appendix
All safety administration forms
Mar 2009
Section summary for members
Mar 2009
Safety Administration Reform
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Mar 2009
Nautical Training Corps
A1.3 How to use this manual
I
There is a lot of information contained within this manual. Much of it you do not
need to read immediately. Unlike previous Safety Manuals, and Chapter 13, 13a,
and 7 (from 0739 onwards) of Rules and Regulations, this manual contains safety
regulations for use at your HQ, and all aspects of Nautical Training Corps life.
Step One: Find what you are planning to do
Hopefully, this manual has been laid out in an easy fashion, so that anyone can
come straight to it, and find what they are looking for quickly. If you have a
suggestion to improve the Safety Regulations Manual, please contact the
Adventure Activities Director (AAD). If your activity does not appear in this
manual, you must contact the AAD.
Step Two: Read the guidance and regulation
This manual contains two things: regulations, which must be followed; and
guidance and suggestions that would be desirable to follow. When planning your
activity follow the regulations, and consider following as many of the suggestions
as possible.
Step Three: Plan your activity
It is essential to plan any activity. But planning comes in different forms. At the
highest risk end, there are forms to be completed, and thought processes that
must happen. But for deck activities, it could just be an informal chat with fellow
officers and instructors 10 minutes beforehand. At all times during the planning
stage, know what this manual says for the intended activity, or program of
activities.
Step Four: Run a safe, fun activity
This is the easy and fun part of the job. Run the safe, fun and possibly hazardous
activity that you have planned, following the guidance and regulations here.
The Corps cannot operate without your contribution. As a registered member of
the Corps, you are part of the safe running of our organisation. If you have a
suggestion, question or comment, please contact the AAD.
Further advice and contacts
Cdr. Andy Clarke NTC (Adventure Activities Director [AAD])
E-mail
adventure@ntc.org.uk
Website
www.ntc.org.uk/adventure
Cdr. Ian Jones NTC (Boating Training Manager [BTM])
E-mail
lion@ntc.org.uk
Further details can be found in Section A6 of this manual (not found in the public
domain for Data Protection reasons).
Safety Administration Reform
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Nautical Training Corps