HOW TO REGISTER FOR SWAP SUMMER USA 2013
HOW TO REGISTER FOR SWAP SUMMER USA 2013 REGISTERING IS SIMPLE! Just follow the steps below. Step 1: Review the SWAP Summer USA section of our website, the eligibility information below, and the contents of the registration pack to ensure you meet the requirements of the program and understand your rights and responsibilities. Step 2: Review the Registration Conditions listed on the SWAP Registration Form. If you have any questions, ask before you register! Step 3: Take your completed SWAP Summer USA Registration pack to your nearest Travel CUTS/Voyages ce. Our travel counsellors will conduct a short interview, process your registration and provide you with any assistance you may SWAP ELIGIBILITY FULL TIME POST-SECONDARY 2013 GRADUATES ARE ELIGIBLE! BEFORE REGISTERING, ENSURE YOU MEET THE FOLLOWING CRITIERIA: • • • • Aged 18 years or over A current full time student in Canadian post secondary education (college/CEGEP/university) of the 2012/2013 school year. A Canadian citizen. International students may be eligible to apply, please contact a travel counsellor for more information. Have found confirmed seasonal or temporary paid employment ADDTIONAL INFORMATION: • • • Repeat participants and former J-1 visa holders may apply to the SWAP Summer USA program There is an additional fee of $35 USD to be paid to SEVIS (Student and Exchange Visit or Information System) required by Homeland Security to be paid before departure to the US. Information on the DS-2019 and SEVIS can be found on the following page, and in detail in the Welcome kit information. All participants are required to be covered by travel insurance for their entire stay in the US, and must be covered to the standards of the US State department which are not typical of Canadian policies. For this reason SWAP has included the appropriate insurance in the registration. IT’S ESSENTIAL TO PROVIDE A CORRECT PERSONAL EMAIL ADDRESS, PLEASE DO NOT USE YOUR SCHOOL EMAIL ADDRESS. Once registered, SWAP will email you a Welcome Pack within one business day. 2013 SWAP USA REGISTRATION PACK FREQUENTLY ASKED QUESTIONS Do you have questions about living and working in the USA with SWAP? Take the time to read these FAQs. WHERE DO I REGISTER? Online registration is not available for this program. After you`ll out the forms, bring your documents to a Travel CUTS/Voyages Campus, Adventure Travel Company, Merit or Odyssey Travel office, they will help you coordinate your SWAP experience. There are many locations to choose from and many of them are located right on your campus! If you live in an area that is not near one of our oces, you may mail your SWAP application to the office of your choice or call 1.800.667.2887 . See the Contact Us page at www.swap.ca ARE THERE ANY ADDITIONAL FEES? In 2003, the US Government introduced a ‘tracking measure’ for students studying and working in their country, which is known as the Student Exchange Visito r Information System (SEVIS). There is a charge of $35USD per participant over and above the established SWAP USA Registration Fee. Details about how and when this fee will be collected will be included in your electronic SWAP USA Welcome Pack letter and Final Kit. HOW DO I REGISTER? To successfully register for the SWAP Summer USA program, you must meet all program requirements and submit your complete registration pack. Please note that these forms will be used to process your visa documents, so they must be complete on registration, as well as neatly filed out in black or blue ink. Missing or incomplete documents will delay the processing of your application. Registration is not competitive, and though we do have a limited amount of visas, there is sufficient for all applicants. Once registered, within one business day an Electronic Welcome Pack letter will be emailed to the address you provided. This letter will expand on the rules and regulations for SEVIS and other important issues about living and working in the United States. PLAN B Before you depart it’s important to come up with a plan B, just in case the job you have arranged in advance falls through. Your J-1 visa allows you to change jobs, so before you leave home take some time to think about where else you could find work and what types of jobs you could do. It’s important to be prepared, flexible and persistent. DO I NEED TO HAVE A PREARRANGED JOB? Yes. Due to new regulations you are required to have found work before you can apply for the Summer Work and Travel J-1 visa. Your job must be either temporary or seasonal and you must be making at least minimum wage. Volunteer or unpaid work is no longer permitted. Official internships are also not permitted. Your employer must have Workers’ Compensation insurance and be covering you under that insurance for the full length of your employment. WHO ARE MY SPONSORS WHILE IN THE USA? IENA (International Exchange of North America) has worked for years to provide J-1 programs for international students. IENA issues your DS-2019, the legal documentation that enables Canadians to enter the US and obtain the J-1 visa classification and is your first contact while in the United States for any assistance needed. WHAT IF I ALREADY HAVE INSURANCE? The US Department of State requires all participants to be insu red while in the USA and has very specific coverage requirements for all J-1 visa holders, which are not typical of the average Canadian travel insurance policy. Bon Voyage insurance meets these requirements, and for this reason we have included the cost of the insurance in the registration fee. Should you already have insurance coverage for your entire stay in the USA, you are responsible to provide proof of your coverage amounts in order to register. Should you register and your insurance proves not sufficient, you will be required to change your registration, and purchase Bon Voyage. Please see the Insurance Waiver (pg 15) for the required coverage amounts. WHAT IS A FINAL KIT? SWAP prepares all necessary work documentation with the assistance of IENA, your official US sponsor. Once we receive your DS-2019 from IENA, we send a Final Kit (pre-departure pack) to the Travel CUTS once you registered at. HOW LONG BEFORE I GET MY VISA? SWAP requires 4 weeks to process your visa from the time you submit your correctly completed registration pack and all documents on the checklist. Please take this into account when planning your summer departure. However, please keep in mind that Final Kits will not be available until 2-4 weeks prior to departure. CAN MY VISA BE MAILED TO ME IN THE USA? Absolutely not! Your DS-2019 (the visa allowing you to work in the USA) must be activated at the border by a US immigration officer. Having your work documentation mailed to the US is illegal. Furthermore, not having your visa activated will mean that you will not be able to successfully obtain a Social Security card or be paid. CAN I PICK-UP MY FINAL KIT AT ANOTHER TRAVEL CUTS/VOYAGES CAMPUS LOCATION IN CANADA? Yes, absolutely. Just let the once you are dealing with know at which location you would like to collect your Final Kit. For an additional $40 we can also courier your predeparture kit to youe home address. Talk to your Travel CUTS counsellor for more info. I’VE READ THROUGH THIS REGISTRATION PACK, BUT I STILL HAVE SOME QUESTIONS. WHAT SHOULD I DO? Please review all details on our SWAP USA Summer website page about the program and specifically about the DS-2019 (USA VISA). If you would like more information about SWAP, please contact one of our shops. Our travel counsellors are SWAP and budget travel specialists. They can provide you with information about working abroad and with excellent budget travel advice. Visit our website, www.swap.ca, for more details about SWAP Talks and more FAQs. 2013 SWAP USA REGISTRATION PACK SWAP USA REGISTRATION DOCUMENT CHECKLIST Ensure to bring this checklist and ALL of these documents with you at time of registration. Your application will not be accepted otherwise. Completed SWAP Summer USA 2013 Registration Form, signed and dated. Please take this committment seriously. Copy of typed resume in English. Reference letter. You may choose to use the standard SWAP Reference Form available in this registration pack. A readable photocopy of your valid Canadian passport picture page. Ensure your passport is valid until December 2013. The original copy of ‘Proof of Student Status’ letter for the present semester; signed, dated and stamped by your registrars ce. Signed and dated 2013 SWAP USA IENA Participant Agreement. Ensure to read this entire document an initial each point, to fully understand your responsibilities on this program. USA Visa Application Requirements form. Proof of Support Funds (Bank Letter), $1500. Ensure to maintain these funds up until your departure. Completed Employer Job Agreement Form, as well your employer is to provide a copy of their business registration and proof of Workers Compensation Insurance (certificate of liability). Please note, your employer must be willing to cover you under their Workers Compensation policy and provide their policy number along with their EIN number for your application to be accepted. INSURANCE – PLEASE TICK YOUR CHOICE OF SWAP PROGRAM SWAP USA OPTIONS: Option A: $650 with 4-months of Plan B Bon VoyageTravel TM Insurance. TM Option B: $500 , Bon Voyage Travel Insurance not included. If you are pu rchasing Option B you must show proof of equal insurance coverage of signing an insurance waiver and including a copy of your existing insurance policy. PLEASE REFER TO THE ATTACHED SWAP USA INSURANCE WAIVER FORM FOR FURTHER DETAILS. REMEMBER TO KEEP A COPY OF ALL DOCUMENTS FOR YOUR RECORDS! DEADLINES: We require a minimum of 4 weeks to process an application. Final Kits with D S-2019 (USA VISA) will not be available until 2-4 weeks prior to departure. Earliest work start date is April 24th, 2013 2013 SWAP USA REGISTRATION PACK SWAP USA REGISTRATION FORM 2013 SECTION ONE SECTION TWO PLEASE COMPLETE IN INK USING BLOCK LETTERS. It is very important that the information written on this page is corr ectly spelled and accurate. This information will later transfer to vis a documents; therefore, it is important that your name matches the name written in your passport (do not use any nicknames). Please also verify that you have not reversed the day and month of your date of birth. POST-SECONDARY STUDENT STATUS. Must be a full-time student in 2013. I am currently in my: MS 1st 2nd UNDERGRADUATE SCHOOL TYPE MR UNIVERSITY CAREER COLLEGE OTHER (be spec LAST NAME FIRST NAME MIDDLE NAME SCHOOL PERMANENT ADDRESS COURSE NAME STREET CITY PROV TELEPHONE ( CELL ( 3rd 4th POST-GRADUATE COLLEGE/CGEP SECTION THREE PC HAVE YOU PARTICIPATED IN SWAP BEFORE? ) ) HAVE YOU EVER HELD A JOB IN CANADA? EMAIL (required) It is essential that you provide your correct E-mail address. Provide an E-mail address that you can be contacted on throughout the summer months. MAILING ADDRESS (PO Boxes are not permitted) STREET PROV TELEPHONE ( If YES, did you obtain the J-1 visa through SWAP? If YES, list year(s): PC NO YES NO ) VALID UNTIL Be very s c with your departur e date. The date you choose will be on your USA Visa. If you do not enter the US within 10-15 days of this date, a new DS-2019 may be required (at additional cost to you). ANTICIPATED LENGTH OF STAY (months) NAME SECTION FOUR RELATIONSHIP TO YOU TELEPHONE ( HOW DID YOU FIRST HEAR OF SWAP? Check one ) ) ) YOUR DATE OF BIRTH GENDER DAY MALE MONTH YEAR Travel CUTS/Voyages Campus SWAP Newspaper Teacher Friend/Family Media Article Sur School Career FEMALE ce (as written in your passport) (as written in your passport) YES If NO, list country If NO, are you a permanent resident of Canada? NO YES NO DO YOU HOLD A VALID CANADIAN PASSPORT? YES NO (If NO, please apply for one immediately. You may NOTl register for SWAP at this time. If YES, please ensure that the passport is sign ed and is valid for at least one year.) DO YOU HOLD ANY OTHER PASSPORTS? If YES, list country SINGLE Other WHERE DID YOU PICK UP A COPY OF THE SWAP BROCHURE? COUNTRY OF BIRTH ARE YOU A CANADIAN CITIZEN? the Net Government Info The Student Traveller Magazine CITY OF BIRTH STATUS YES HAVE YOU PREVIOUSLY HELD A J-1 VISA FOR THE USA? YES NO EMERGENCY CONTACT EMAIL ( NO DEPARTURE DATE CITY CELL ( YES (If YES, list country and year) YES MARRIED Travel CUTS/Voyages Campus Friend/Family Online @ www.swap.ca Did not pick one up School Career Other ces Youth Employment Centre DID YOU ATTEND A SWAP PRESENTATION/TALK? YES NO HOW LONG AFTER YOU HEARD ABOUT SWAP DID YOU APPLY? NO Less than 6 months DIVORCED (If your status is not ‘SINGLE’, check with your travel counsellor to see if you meet the visa requirements) HAVE YOU EVER BEEN DENIED A VISA OR ENTRY TO THE USA? YES NO (If yes, please attach explanatory letter) HAVE YOU EVER BEEN ARRESTED/CONVICTED OF AN OFFENCE OR CRIME? YES NO (If yes, please attach explanatory letter) If you have answered YES to one of the las t two questions, contact your Travel CUTS ce for eligibility. over 2 years 6 to 12 months over 4 years HAVE YOU TRAVELLED OVERSEAS BEFORE? 1 to 2 years YES NO DID YOU KNOW ABOUT TRAVEL CUTS/VOYAGES CAMPUS BEFORE LEARNING ABOUT SWAP? YES NO WHERE DO YOU CURRENTLY LIVE? At a school residence In a shared apt/house I live alone With Family 2013 SWAP USA REGISTRATION PACK SWAP USA REGISTRATION(continued) SECTION FIVE AGENT USE ONLY PARTICIPANT AGREEMENT I certify that I meet the eligibility cr iteria listed in this online package for SWAP USA and that I have truthfully completed this registration. Furthermore, I have read the brochure and website information, in particular, the How to Register and Registration Condition sections, and agree to be bound by the contents. I understand that travel medical insurance is mandatory for the full duration of my SWAP Working Holiday. I UNDERSTAND THAT MY REGISTRATION FEE IS NON-REFUNDABLE AND THAT ANY REQUEST FOR A REFUND WILL BE DENIED. NAME SIGNATURE DATE If you are under the age of majority in the province in which you reside, this form must also be signed by a parent of legal guardian. Does this applicant understand the rights and responsibilities as a participant? YES NO Do they have the flexibility to adapt to a new environment? YES NO Are they resourceful enough to resolve everyday problems independently? YES NO Are they confident enough to cope with living in the US? YES NO Do they have a “Plan B” should their initial plans fall through? YES NO Comments ____________________________________________ ______________________________________________________ I assessed (pax name), on (date), and acknowledge that they are a suitable participant for the Summer Work/Travel program. NAME SIGNATURE Date of Interview: ______________________________________________________ Agent Name: ______________________________________________________ DATE Signature _____________________________________________ RELATIONSHIP TO REGISTRANT USA REGISTRATION CONDITIONS 1. If Canadian, participants must have a valid Canadian passport. Eligibility for non-Canadians varies depending on your citizenship. You must ask your counsellor at Travel CUTS/Voyages Campus, Adventure Travel Company or Odyssey Travel ce* for advice. All participants must further meet all other eligibility criteria spec in this Registr ation Pack. These criteria are the requirements of the host governments and there are no exceptions. 2. SWAP Working Holidays will assist foreign participants to obtain the DS-2019, however; this does not guarantee a participant the J-1 visa from the American Embassy. The American Embassy’s fees are payable directly to them and are over and above the established SWAP USA Registration fee. Further restrictions and additional fees apply. 4. The information provided at www.swap.ca is accurate as of March 2013. Foreign governments may change regulations that may t SWAP after this date, and this is beyond SWAP’s control. In such circumstances, SWAP will do its utmost to update participants of any changes. Participants also agree to cooperate with SWAP regarding these changes. 5. Participants agree to allow SWAP and Travel CUTS/ Voyages Campus to represent their visa application to the appropriate foreign government on their behalf. Participants furthermore agree not to interfere with this process in any way. SWAP cannot guarantee the issuance of a visa. 6. I understand I am subject to US local, State & Federal Law. SWAP or IENA cannot intervene for participants that have legal di culties while under the IENA sponsorship. 7. Upon payment, registration fees are non-refundable. Exceptions apply when the registrant is not accepted on a program or cancels due to family death or illness (documentation is required). 8. Because registrants are screened for their maturity and independence, all dealings regarding the registration will be made between the travel counsellor and the registrant. Information will not be divulged to third parties, including friends and/or family members. 10. Medical insurance in addition to a participant’s provincial health insurance plan is mandatory for all SWAP destinations. Participants are expected to have coverage for the full duration of their travels (this includes medic al, personal accident and repatriation of remains). Participants who are otherwise adequately covered may be exempted from this requirement as long as proof of coverage is demonstrated. Participants who let their coverage lapse while overseas w aive SWAP/IENA and Travel CUTS/Voyages Campus of any responsibility, nancial and/or otherwise. 11. Participants understand that SWAP is not a career counselling agency. All employment is located by the participants themselves. Emplo yment will be similar to temporary/casual-type work in Canada and participants should not plan to use SWAP as a means of saving money for tuition or nancial purposes. 18. SWAP reserves the right to alter or terminate the program at any time. In the event of this unlikely occurrence, participants are entitled to an immediate refund of any or all monies paid for servi ces not rendered. SWAP is admini stered through the cooperation and permiss ion of the national governments in the respective countries and operates on an exchange b asis. Cor responding numbers of foreign students from receiving countries are eligible for employment in Canada, thereby eliminating any adverse e ects on domestic employment opportunities. * The Adventure Travel Company, Odyssey Travel and Merit are Travel CUTS/Voyages Campus ces. 12. Participants understand that the J-I visas issued are for the individual registrants only. Your US sponsor IENA (International Exchange of North America. Inc) do not permit family members or dependents to travel or work abroad. 13. All participants understand that SWAP is not a language instruction program. Participants must have a working knowledge of English. 14. Participants are responsibl e for reading and abiding by the information and guidelines contained in their electronic SWAP Welcome Pack and Final Kit prior to nalizing t arrangements to ensure that their trip is well coordinated. 15. Some visa issuing ces will not grant visas to married individuals or individuals convicted of a criminal ce. Participants should consult their travel counsellor in these instances. 16. Individuals with medical conditions or those who have travelled to countries that are considered medium to high risk, may experience visa delays. Participants should consult their travel counsellor in this instance to seek advice and are advised not to book s in such cases. 17. Registration fees cover approximately 75% of the costs required to operate SWAP. The re maining costs are for program administration and are provided by Travel CUTS/Voyages Campus. SWAP does not rely on funding from any level of government. 9. Full members of the Canadian Federation of Students (CFS) receive a 15% rebate on their SWAP registration fees up to a maximum rebate of $50 CAD. To out if you are eligible for this rebate, check with your Travel CUTS/Voyages Campus counsellor. 2013 SWAP USA REGISTRATION PACK Summer Work Travel Program Reference Form 2013 This reference must be completed by a suitable individual – a teacher, employer or mentor who knows you well. Friends or family are not acceptable. Name of applicant ____________________________________________________________________ Name of referee and job title ____________________________________________________________ Referee contact details ________________________________________________________________ (company’s name and address if this is how you know the applicant) Telephone ____________________________________Email _________________________________ What is your connection with the applicant? ________________________________________________ (personal friends, colleagues, family and family friends cannot be referees) How long have you known him/her? (please give dates) ___________________________________________ How would you rate his/her personality and suitability for working and traveling in the USA: Outstanding Good Fair Low Cooperation Communicativeness Energy Enthusiasm Flexibility Initiative Leadership Organization Responsibility Sociability Tolerance Level of English Please comment on the applicant’s suitability for an exchange program in the United States. Signature _______________________________________________ Date ____________________ SWAP Working Holidays Proof of Student Status This is to certify that _____________________________ is registered as a full-time Full name of student student in the _______________________________________________ program Type of program/degree at ______________________________, located in _______________________ Name of university or college City and province for the 2012/2013 academic year. ____________________________________ Plea s e provide na me a nd s igna ture of professor or re ______________________ Da te School Seal 2013 SWAP USA REGISTRATION PACK Summer Work Travel Program Terms and Conditions 2013 By initialing the following important Terms and Conditions I ______________________________, have read, understood and agree to the following: Terms and Conditions Initials THE PROGRAM 1 I am a full-time student pursuing a university degree in my home country. 2 The passport information that I have provided is correct. If my DS-2019 is printed incorrectly due to information provided by me, I agree to pay $50 plus courier fees for a replacement. If my passport details change, I will notify my agency and IENA immediately. 3 I possess and can show proof of at least US$800 that I will bring to the USA to be used to support myself during the first month. I understand that this is the minimum required and that IENA recommends that I bring US$1,200. 4 I will inform my agent immediately if my planned date of entry to the US changes forwards or backwards. A change in my arrival date may require a change in my DS-2019; if applicable, I will pay $50 plus courier fees for a new DS-2019. 5 If I cancel from the program, I agree to notify my agency & IENA and return the DS-2019 no later than the end-date of the DS-2019. 6 I understand that a pre-departure orientation is required for all first-time Summer Work Travel Program participants and I will attend. 7 I understand that IENA is my visa sponsor, issues the DS-2019 and is responsible for the program operation. 8 I understand that IENA is responsible for providing support services in the USA. If I have questions or experience problems during the program, I can call 1-347-560-1789 for help during business hours. In case of emergency after hours I can call 1-347-221-2961. 9 I understand that IENA reserves the right to close the program at short notice or to cancel anyone from the program if a situation arises where this is necessary. If IENA cancels an application, no charge applies. 10 I agree to behave ethically and responsibly while in the USA. I understand my DS-2019 and insurance can be cancelled at the discretion of IENA if I behave in a way that is in violation of the program rules or can be considered to be unethical or dishonest. 11 I understand I am responsible for all travel, personal or incidental expenses related to the program and otherwise. 12 I understand I am subject to all US local, state and federal law and I agree to abide by them. I am aware that stealing/shoplifting is a serious offense that can and does lead to possible jail time. IENA will provide advice and support if you are arrested, but any and all legal fees are my responsibility. 13 Cancellations: refunds will be coordinated though my sending organization and require a written letter explaining the cancellation and DS-2019. 14 I understand that if I am terminated (removed from the program), I will lose permission to work and my insurance coverage will be cancelled. I will need to leave the USA immediately. 15 Despite reasonable efforts made by IENA to provide for a positive program experience, IENA cannot guarantee that I will not experience problems or difficulties; these may be temporary or may require me to return to my home country. Such problems may include but are not limited to job loss, firing, SEVIS termination, housing problems or Social Security related problems. IENA will make all reasonable efforts to assist me, but they cannot guarantee a positive outcome. 16 I understand that I am required to create an on-line account at www.iena.org where I am required to update my information, monitor communication with IENA, respond to surveys, and access important information. I am required to monitor my account weekly. WORK 1 I understand that my acceptance to the program is based on having a pre-arranged job. I further understand that when I accept a job with an employer, I agree to do my best, abide by the terms of my contract, to comply with the employer rules and company policies and behave honestly, courteously and responsibly. 2 If I want to take a second job or change jobs, I must receive permission from IENA before starting the job. Details at www.iena.org. If I work in any job without IENA permission, IENA is required to terminate sponsorship of my visa. 3 If I have difficulties or problems with my job/employer, I will contact IENA immediately. I will also do my best to work my problems out with my employer. I understand I do not have permission to leave a job until it has been given, in writing, by IENA. 4 I understand I may ONLY work in the USA between the dates in section 3 of the DS-2019. I agree not to work outside those dates. SEVIS and VISA REQUIREMENTS 1 I will go online to www.iena.org to ‘Validate’ (i.e. provide accurate details of my American residential address, phone number and email address – even if temporary) as soon as possible, but no later than 10 days after my arrival in the U.S. or 30 after the startdate in section 3 of my DS-2019, whichever arrives first. I understand that I may be unable to obtain a Social Security Number unless I have validated. If I fail to do this, I understand I may be terminated from the program. This will end my DS-2019 and insurance. 2 I understand that I will receive monthly correspondence from IENA. I will complete all required surveys and evaluations. If I fail to do this, I understand I may be terminated from the program. 3 I understand the US government requires that SEVIS has my correct details on file and that I must update www.iena.org each and every time that my address or contact details change. If I fail to do this and my details in SEVIS are incorrect, sponsorship of my program may be terminated. 4 I understand that my J-1 visa cannot be extended. I declare that I have no intention of staying in the USA after the final date allowed by this program. 5 I understand that I may remain in the US for 30 days after the end of the DS-2019. However, the local US Embassy may require me to return to my home country by the DS-2019 end date. I have discussed this issue with my sending organization. 6 I know of no reason why I may be refused a visa (a: arrest or conviction of a crime; b: applied to migrate to the US; c: previously experienced US visa/immigration problems; or d: overstayed on a previous visit). If I suspect I may have problems, I have disclosed these reasons in writing to my recruiter. If a visa is refused for reasons previously undisclosed, no refund will be given. I declare that all statements on this application are true; any false declaration may result in forfeiture of my place on the Summer Work Travel Program with no entitlement to any refund or of consequent expenses. I promise to act ethically and responsibly at all times while I am a participant on this program and I understand that any problems caused through my deviation from these and other Sponsor instructions are my own responsibility. Signature: Date: Updated Sept 2012 SWAP USA Visa Application Requirements JOB OFFER AND AUTHORIZATION DATES I have found work and have included the completed 2013 Employer Job Agreement form and supplementary documents from my employer with my application. I confirm I will be beginning work on _____________________________________ BE VERY SPECIFIC WITH YOUR WORK START DATE. You may not work prior to the start date, and the date that you choose will be the start date listed on the DS-2019 (Visa document). If you do not enter the US within 10 days of this date, your DS-2019 will need to be reissued, at a reprint cost of $75.00. US ADDRESS Please indicate your temporary US address if known. Hostel/hotel addresses are acceptable (PO Boxes are not). Address___________________________________________________________________ City ______________________________State_____________ Zip ____________________ Ph ( ) ___________________________________________ You are required to update your US address on SEVIS whenever it changes. If not providing an address with your application, be sure to update it as soon as it is known. INSURANCE Check the box that applies. I have purchased SWAP USA Option: Option A : $650 with 4 months of Plan B Bon Voyage Travel Insurance and have ATTACHED A COPY of the Bon Voyage Travel receipt to these application forms. Bon Voyage Insurance Policy # ______________________________________ Option B: $500 without Bon Voyage insurance. I have sufficient insurance coverage which meets the US State Department requirements as outlined on the SWAP USA Insurance Waiver, completed signed and attached to my application. I have also attached proof of my existing coverage, which states my name and amount of coverage on the policy. Refer to the SWAP USA Insurance Waiver form for full details. SWAP Working Holidays SWAP Vacances-Travail www.swap.ca BANK CONFIRMATION LETTER Dear Bank Representative, The client presenting this note and attached form letter to you will be participating in the SWAP Working Holidays program and the Visa and Immigration post of the foreign embassy concerned requires a letter indicating the amount of funds in this young persons account prior to issuing the necessary visa to allow them to work in the country in question. You may complete the attached by hand but we ask that you print clearly when doing so. We also ask that you include the bank’s stamp in the area indicated. All of the Ottawa based embassies have agreed to the use of this form letter in establishing the participants level of personal support funds. And as the attached should facilitate this exercise, it would be greatly appreciated if any bank service charges might be waived or reduced. We thank you for any cooperation that you can extend to this participant. SWAP Working Holidays DEMANDE DE CONFIRMATION BANCAIRE Madame, Monsieur, Le client qui vous présente cette lettre et le formulaire ci-joint participera au SWAP Vacances-Travail. Les services de l’immigration de l’ambassade étrangère concernée exitgent de connaître le montant des fonds dont disposent ces jeunes personnes avant d’émettre le visa nécessaire pour qu’elles puissent travailler dans ce pays. Le formulaire ci-joint peut être rempli à la main, mais nous vous demandons d’écrire clairement et en lettres d’imprimerie. Toutes les ambassades situées à Ottawa ont accepté d’utiliser ce formulaire destiné à établir l’état des finances personnelles des candidats. Nous apprécierions par conséquent, que ce service vistant à faciliter cet excercice n’entraîne que peu ou pas de frais de gestion. Nous vous remercions de votre coopération et de l’aide que vous pouvez apporter à ce participant. SWAP Vacances-Travail 2013 SWAP USA REGISTRATION PACK SWAP Working Holidays SWAP Vacances-Travail www.swap.ca To whom it may concern, A qui de droit, This letter certifies that ___________________ Cette lettre certifie que __________________ Name du participant SWAP PARTICIPANT ‘S NAME ___________________ holds an account(s) at this bank branch is located at ___ ______ ___ ______________________________________ ___________________ possède un (ou des) compte(s) à la succursale de la banque située au ___________________________________ Adresse de la banque BRANCH ADDRESS ______________________________________. As of today’s date _______________________, _____________________________________. En date d’aujourd’hui le __________________, Date DATE the account balance(s) total(s) _____________ ____________________ and the account(s) le montant du solde total du (ou des) compte(s) est de _____________________ et la situtation Solde ACCOUNT BALANCE is/are in good standing. finacière de ce client est satisfaisante. BANK STAMP/ CACHET DE LA BANQUE ___________________________________________ SIGNATURE of Bank Official, du représentant de la banque. 2013 SWAP USA REGISTRATION PACK SWAP Summer USA 2013 Employer Job Form As an applicant for the Summer Work and Travel J-1 visa it is your responsibility to find work before you apply and to ensure that your employer both meets the program criteria and completes the 2013 Employer Job Form in full. Participants may work in temporary or seasonal work and be paid at least minimum wage in order to qualify. Volunteer positions, internships or unpaid work is no longer permitted. Participants on the SWT J-1 may not work in the following fields: Teaching, working with children, Camp counselling, work for temp agencies, domestic employment, medical work which involves patient care, door to door sales, work that requires participants to drive, manufacturing, factory or warehouse work, jobs on the Dept of Labour hazardous list (construction, roofing, farming/ranching), gaming jobs (dealer/game operator), work that involves sustained contact with other people (massage, tattooing, piercing etc). * Employers are required to both have Worker’s Compensation Insurance and be covering you under their policy for the entire length of time you will be employed by them. Employers are to provide: 2013 Employer Job Agreement, completed in full, including EIN number and Workers’ compensation policy number A copy of their Business Registration A copy of the certificate of liability insurance showing current Workers’ Compensation insurance coverage Don’t forget! You are to print your name, sign and date the 2013 employer Job Agreement as well as your employer– under ‘Participant Agreement’. Please advise your employer that they will be contacted by the visa sponsor, IENA, to confirm your job information as part of the document processing. If your employer has any questions or concerns about the 2013 Employer Job Agreement form or the required documents, they are welcome to contact the official visa sponsor, IENA, directly. IENA (International Exchange of North America) Scott Curry, Program Liaison Scott.curry@iena.org 347-560-1789 *subject to change 2013 Employer Job Agreement This form is a contractual confirmation to IENA of employment details for the participant named below. ALL FIELDS MUST be completed by the employer. Incomplete documents will not be accepted. The following documents MUST be attached to this form: 1) A copy of the business registration showing that the company is authorized to do business in state(s) where participant(s) will work and/or provide a link to a web site (e.g. Secretary of State) of such documentation; and 2) Certificate of liability insurance showing current Workers’ Compensation insurance coverage. Participant Name ________________________________________ Company Information Name of Company _____________________________________________________ EIN _________________ Doing Business As (DBA) ____________________________________ Web URL ________________________ Name of Owner/Manager ____________________________________ Title _____________________________ Company Physical Address (not a PO Box) ________________________________________________________ City _______________________ State ____ ZIP _____________ Telephone Number _____________________________ Email ________________________________________ Name of Immediate Supervisor _____________________________ Title ________________________________ Telephone Number _____________________________ Email ________________________________________ Job Site (if different from above) Address (not a PO Box) ________________________________________________________________________ City _______________________ State ____ ZIP _____________ Telephone Number _____________________________ Job Information Employment Dates (max 4 months) from __________ to __________ Employee’s Job Title __________________________________________________________________________ Brief Job Description __________________________________________________________________________ Required Skills _______________________________________________________________________________ Wage per hour $ __________ Hours/Week __________ Bonus $ _____________________________________ Is overtime available? __________ Wage/Hour $ __________ Housing and Transportation Information Is housing provided? ________ Cost of Housing $ __________ per __________ Deposit (if any) $ __________ Complete Address ____________________________________________________________________________ What is included? _____________________________________________________________________________ What is not included? __________________________________________________________________________ Is transportation provided? __________ Cost of Transportation $ __________ per __________ Other details regarding transportation _____________________________________________________________ Is the cost of housing and/or transportation deducted from participant’s wages? __________ If housing and/or transportation is part of compensation, what is the value of housing in accordance with the Fair Labor Standards act? $ __________ Other Information Will you hire and pay wages before a Social Security number/card has been issued? Yes No Important Note: It is legal to hire and pay workers who do not have a Social Security Number but have proof they have applied for the card. See 26CFR3.6011(b)-2 of the Internal Revenue code. The DS-2019 and I-94 card prove work authorization. List cultural activities available in the community. _______________________________________________________ _______________________________________________________________________________________________ ……………………………………………………………………………………………………………………………………………… Employer Agreement I understand that the purpose of the Summer Work Travel Exchange Visitor Program is to provide foreign college and university students with opportunities to interact with U.S. citizens, experience U.S. culture, share their own culture, and work in seasonal jobs to help defray a portion of their expenses. Our company will provide advice on local cultural opportunities and/or directly provide such opportunities to participants. I understand that the participant must have contact with American customers and/or employees on the job. I certify that the participant named above has been offered a temporary position with our company, will be paid by our company, and will be directly supervised only by an employee or employees of our company. I understand that participants may not work: in positions that bring notoriety to the Summer Work Travel Exchange Visitor Program; in positions that require pre-purchasing inventory; as domestic help; as pedicab or rolling chair operators; in positions that require a license, including a drivers license; in positions that require driving; in positions that require direct physical contact with medical patients; in the adult entertainment industry; in hazardous jobs; in positions that provide direct physical contact services such as tattoos, pedicures, and massage; in the gaming or gambling industry; in the chemical pest control industry; in warehouse or distribution centers; with traveling or itinerant concessionaries; or NAICS goods-producing industries sectors 11, 21, 23, and 31-33 (see http://www.census.gov/eos/www/naics/). I understand that IENA will contact me to verify information in this Agreement and confirm that the job complies with U.S. Department of State regulations governing the J-1 Summer Work/Travel Program. I certify that compensation meets all Federal, State, and Local Minimum Wage requirements including overtime and that pay and benefits are commensurate with those offered to participant’s similarly situated U.S. counterparts. I certify that the work hours will not fall predominantly between 10:00 pm and 6:00 am and will not work more than 4 hours between 10:00 pm and 6:00 am in any given shift. I certify that the position offered is temporary and/or seasonal in nature and will not displace U.S. workers. I certify that there have been no layoffs at our company in the last 120 days and that there are no workers on lockout or on strike. I agree to make a good faith effort to provide the number of hours of paid employment as written in this agreement. I agree to immediately notify IENA if there is any change of position location, requirements, or description. I agree to immediately notify IENA of any problems during the program or in the event of an emergency. Print Name ___________________________________ Signature _______________________________________ Title ___________________________________ Date ________________________________________ ……………………………………………………………………………………………………………………………………………… Participant Information (complete only if you are currently in the U.S.) I wish to take a second job. I wish to leave my current job and take a new job with this employer. SEVIS ID N000 ____________ U.S. Address (not a PO Box) __________________________________________ City _______________________ State ____ ZIP _____________ U.S. Phone ____________________ Cell ____________________ Email _______________________________ Participant Agreement (all participants must sign)) I agree to work the dates in this agreement and to fulfill my obligations to the employer to the best of my ability, I understand that I may not change employers or take a second job without prior written consent from IENA and the above employer. I understand that my job is considered at will and that my hours of work, duties, and responsibilities may change at the sole discretion of my employer. I understand that IENA is required to terminate sponsorship of my program if I work in a job without IENA’s written authorization. Print Name ___________________________________ Signature ______________________________________ Date _______________________ October 2012 SWAP USA INSURANCE WAIVER (Complete only if you already have pre-existing medical coverage) I, the undersigned, acknowledge that as a participant in the SWAP Working Holidays program, that in order to work and travel abroad I must have the fo llowing insurance coverage for the full duration of my participation in that country. MEDICAL EXPENSES UP TO $1,000,000.00 CAD PERSONAL ACCIDENT UP TO $50,000.00 CAD *REPATRIATION OF REMAINS UP TO $10,000.00 CAD * IMPORTANT: While most insurance companies provide enough medical and personal coverage, most copy of your policy at time of registration, your registration will not be accepted. Working Holidays, which meets the minimum coverage as indicated above. I am attaching a copy of this polict which does indicate the leve of insurance coverage. Dates of Participation: Name of my Insurance Company: Policy Number: My Name: Signature: Date: Please keep in mind that SWAP is ering two options for SWAP USA Summer: Option A: $650 with 4-months of Plan B Bon Voyage Travel Insurance Option B: $500 with no insurance. 2013 SWAP USA REGISTRATION PACK
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